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Home My WebLink About07-27-2022SEP 0 6 2022 MINUTES OF A REGULAR MEETING OF THE C►TY CLERK COMMISSIONERS OF WATERWORKS A meeting of the members of the Commissioners of Waterworks was held July 27, 2022, at the Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the meeting to order at 5:01 p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Bill Shannon; David Guess, Ex Officio (arrived at 5:06 p.m.); Commissioners Absent — Randy DeHart, Angela Copeland; Counsel Present — W. David Denton of Denton Law Firm; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. MINUTES Mr. Barker asked for a motion to approve the minutes of the June 23, 2022, called meeting. Mr. Shannon made a motion to approve the minutes of the meeting as presented. Mr. Clayton seconded the motion, which carried unanimously by a vote of 4 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for June 2022. Mr. Burnett began by explaining the adjustments on the Year -End Closing Entries report. The total decrease to net revenue caused by the year-end entries was $384,099. The largest decrease was an entry to record an increase to Pension Liability of $512,758. This was based on Paducah Water's proportionate share of the total pension liability of the County Employees Retirement System. Net revenue before capital contributions was $1,696,000 at fiscal year-end after the adjusting entries. He also provided an Adjusted Income Statement for June 2022, which excluded year-end adjustments. Unadjusted net revenue before capital contributions for the month was approximately $32,000 over budget, a figure that was boosted by high water sales in June. Mr. Burnett directed attention to page 3 of the financial statements. He stated the increase in Donated Surplus was due to reimbursements from the North Friendship Road (State) and Milton Drive (County) Relocation Projects. On page 5, he explained the inventory adjustment caused the Supplies and Expense -Miscellaneous line item to exceed the budget, along with CDL training for new employees. He then noted each department experienced overages in transportation expenses due to high fuel costs. The Other Benefits line item in each department was also over budget because of pension adjustments. After review and discussion, a motion was made by Mr. Shannon to approve the financial statements for June 2022. The motion was seconded by Mr. Bohle. The motion carried unanimously by a vote of 5-0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for June were negative. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the June Safety Report, which was distributed prior to the meeting. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant The Water Quality group continues to meet every Thursday, and more often if needed. Raw water temperature is 85 degrees and climbing. Source water quality is alternating between the Ohio and Tennessee Rivers, based on TVA Dam generation. DBP compliance results from July 5 testing were well within regulatory limits. Miscellaneous Five staff members attended the AWWA Water Professionals Conference in Lexington July 17-20. • PW is coordinating with the Division of Water, Kentucky Rural Water Association and the city of Marion, Kentucky to provide aid when and where needed. • HB1 will allocate an additional $4.12M to McCracken County for water and wastewater infrastructure as part of the 2022 Cleaner Water Program. More details to come. Project Reports Mr. Northington informed the board of the following: • Cairo Road Elevated Tank — The steel erection crew for Phoenix Fabricators has mobilized at the site. Inlet and outlet piping has been installed. Cairo Road 16" Main Improvements — Main installation is about 90% complete and progressing well. Pressure testing is anticipated to begin next week. UNFINISHED BUSINESS Finance & Audit Committee Quarterly Meeting Report Mr. Shannon reported the Finance & Audit Committee met for its quarterly meeting on July 22, 2022, to review the check registers, new vendor listing, vendor summary, credit card statements and check detail report. The committee reported no inconsistencies or questionable findings in PW's financials. 911 Committee Funding Options Mr. Petersen informed the board that the 911 Committee still intends to add a 911 funding fee to PW's bill. City Finance Director Jonathan Perkins provided financial information about the proposed funding mechanism, but did not include the collection fee. Mr. Petersen advised Mr. Perkins that PW will charge the City fan estimated 3.5% or billing, which is approximately $75,000 — 85,000 annually. Mr. Petersen will continue to keep the board apprised of this situation. NEW BUSINESS Temporary Hydrant Meter Policy Revision Mr. Petersen explained to the board that staff would like to make a slight change to this policy, which currently states customers must return the hydrant meter annually in the month of June for inspection and reading. However, June is the height of construction season for both PW and the customers who typically rent the meters. Staff would like to change the inspection month from June to January. After discussion, Mr. Bohle made a motion to change the inspection month for hydrant meters from June to January. The motion was seconded by Mr. Clayton, and the motion carried unanimously with a vote of 5 — 0. Purchase Backhoe and Skid Steer Through State Master Agreement Per the Procurement and Purchasing Policy, Mr. Petersen asked the board's permission to purchase a backhoe ($93,884) and skid steer ($64,121) from the state master agreement. Both items are within their budgeted amounts, and includes trade-in values for each existing piece of equipment. Mr. Clayton presented a motion to purchase both pieces of equipment through the state master agreement as presented. Mr. Shannon seconded the motion, which carried unanimously by vote of 5-0. ADJOURNMENT There being no further business, the meeting was adjourned at 6:07 p.m. This meeting was held in compliance with KRS 61.800 et seq. Secretary Approved at a meeting of the Commissioners of Waterworks held on the day of 12022. Chair Vice Chair Anse%I Copel nd Ange a Copeland sep 1200)2214:301CDT)) Commissioner Randy DeHa roep 1, 202214:38 CDT) Commissioner O`Chww of Nohr e, M Dr.Charles Bohle, DMD (Sep 1, 202216:06 CDT) Commissioner W. E. Shuuuwe, W.E. Shannon (Sep 2, 2022 12:33 CDT) Commissioner Commissioner