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HomeMy WebLinkAbout06-23-2022MINUTES OF A CALLED MEETING OF THE COMMISSIONERS OF WATERWORKS A called meeting of the members of the Commissioners of Waterworks was held June 23, 2022, in the Paducah Bank Community Room at the Chamber Center, 300 S. Yd Street, Paducah. Mr. Barker called the meeting to order at 4:59 p.m. A quorum was present. Those present were as follows: Commissioners Present— Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Angela Copeland, Bill Shannon; Commissioners Absent — Randy DeHart; David Guess, Ex Officio; Counsel Absent — W. David Denton of Denton Law Finn; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. MINUTES Mr. Barker asked for a motion to approve the minutes of the May 25, 2022, regular meeting. Ms. Copeland made a motion to approve the minutes of the meeting as presented. Mr. Shannon seconded the motion, and carried unanimously by a vote of 5 — 0. d. Mr. Bohle motioned to approve the minutes of the June 17, 2022, called budget workshop as presented. The motion was seconded by Ms. Copeland, and carried unanimously by a vote of 5 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for May 2022. Water sales in May were at budget for the month. Operating expenses were below budget by about $24,000, and operating revenue was slightly over budget by roughly $3,000. Net Revenue Before Capital Contributions was approximately $30,000 over budget for the month, and about 5214,000 over budget for the year. Mr. Burnett expects good results in June and July in terns of revenue and water sales. Mr. Burnett called attention to the Water Quality Control line item on page 4 (Purification & Pumping). He explained the item was over budget due to the timing of supply purchases, along with costs associated with production of the annual report. Also on page 4, the Supplies and Expense — Chemicals line item was over budget due to recent bouts of very poor raw water quality, which required more chemicals to be used for treatment. He then noted on page 5 (Distribution & Engineering) the Supplies and Expense — Miscellaneous line item was slightly over budget because of employee training and operators' license renewals. On the same page, the Transportation Expense line item exceeded the budget due to high fuel prices. After review and discussion, a motion was made by Mr. Shannon to approve the financial statements for May 2022. The motion was seconded by Mr. Clayton. The motion carried unanimously by a vote of 5-0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen reminded the board that the results of June's random drug screenings will be reported in arrears at the July meeting. This will allow safety and drug data to correspond. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the May Safety Report, which was distributed prior to the meeting. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant The Water Quality group continues to meet weekly. Raw water temperature is 81 degrees and rising. Source water quality has stabilized. Staff are in the process of strategically flushing in the western portion of the system in order to stabilize chlorine residuals. Miscellaneous • Two laborers (Ryan Duff and Brandon Ray) were hired to fill vacancies in the Distribution Department. They began work on June 20. • Bailey Napier, who has been a temporary full time hydrant flusher for approximately three years, has been hired as a regular full time hydrant flusher. He will begin work on June 27. • Mr. Petersen attended the AWWA annual convention. He learned the EPA has released new health advisory limits regarding PFAS compounds. The advisories will pose significant challenges within the water industry. • Staff continue to meet with public and school officials to present information on the lead service line project and PFAS. Project Reports Mr. Northington informed the board of the following: • Cairo Road Elevated Tank — Murtco is installing pipe to the tank. Jackson Purchase Energy has staked out power lines. The steel fabrication crew is scheduled to arrive in mid-July. • Cairo Road 16" Main Improvements — The crew continues to encounter poor soil conditions and groundwater during excavation. They are adjusting bury depth and installation methods to accommodate. UNFINISHED BUSINESS Budget for Fiscal Year July 1, 2022 to June 30, 2023 Mr. Petersen repotted the Budget for the fiscal year ending June 30, 2023, was reviewed with the board at a workshop session on June 17, 2022. There were no amendments to the budget after the workshop. After discussion, Ms. Copeland made a motion to adopt the budget as presented. The motion was seconded by Mr. Bohle and carried unanimously by a vote of 5 - 0. Rate Increase Resolution Mr. Petersen repotted a Statement of Need and Resolution has been prepared based on the mixed inflation index to increase rates, effective with bills rendered on or after July 1, 2022. He stated the increase was previously discussed with the board at the workshop session on June 17, 2022. Mr. Petersen reviewed the resolution with the members present. A motion was made by Mr. Clayton to adopt the resolution. The motion was seconded by Ms. Copeland, and the motion carried unanimously by a vote of 5 — 0. The revised rates will be forwarded to Mayor Bray notifying the City of the increase. The same information will be sent to Paducah Economic Development for their records. A copy of the Statement of Need and Resolution document is attached and made a part of the minutes of this meeting. 911 Committee Funding Options Mr. Petersen and Mr. Burnett reminded the board that the 911 Committee remains focused on the idea of adding a 911 funding fee to PW's bill. PW continues to gather information and has requested specific data from the City's finance department. There are no changes to report, but the board will be updated of all developments. NEW BUSINESS There was no new business to report. ADJOURNMENT There being no further business, the meeting was adjourned at 5:44 p.m. This meeting was held in compliance with KRS 61.800 et segA Secreta •y Approved at a meeting of the Commissioners of Waterworks heldon the day of 2022. Chair C Vice Chair / l n Commissioner Commissioner Commissioner Commissioner Commissioner 7