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HomeMy WebLinkAbout04-20-2022Paducah Transit Authority �CJ�� CALL TO ORDER Board of Directors Meeting Minutes April 20, 2022 JUN 22 2022 The monthly meeting of the Paducah Transit Authority (PTA) was called o oi&TMcc" Chair — Chip Cox at 3p.m. Members present were Chip Boble, Mark Davis,atnc Me, Zach Hosman. Executive Director — Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson - Human Resources Director / Secretary to the Board Vice Chair — Tommy Whittemore led the Board in reciting the Pledge of Allegiance Arthur Boykin formally introduced Assistant Director — Jeremi Bumpus to the Board. • Public Comments: N/A REVIEW OF MINUTES Following the review of the January 2022 minutes, Mr. Mark Davis made a motion to accept the January meeting minutes. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Note: the February and March Board Meetings were cancelled. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin informed the Board that the current cash flow forecast balance was at $3.4 million through the end of the week. PATS is presently waiting on Medicaid funds, and the current projected end of fiscal year cash flow balance should be $3.48 million. Upon reviewing the P&L YTD comparison it was noted that the D&R fares have increased due to a KY -OTD coding change requirement, intercity fares are down due to the cessation of service in providing the daily/nightly pilot transportation for Drury/United Airlines. Medicaid is presently still paying the multiplier rate for transports, the health insurance decrease reflects the change in coverage, the vehicle repair expense item was up due to the purchase of the required replacement particulate filters for the Gillig Buses, and last but not least cost of fuel is clearly up. Following the review of the statistical and financial reports, Mr. Chip Bohle made a motion to approve. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • There has been a request to post an advertisement sign at the PATS Park & Ride property. Pending Board consent, Arthur stated that he would then seek final approval from KY -OTD. Following the discussion of type and placement of the advertisement Mr. Chip Bohle made a motion to approve. Mr. Patrick moved to second the motion and it passed with all members voting yes. • PATS has been awarded with $564,000 in restricted 5311 funding of which $38,500 can be utilized in 5311 operating, Arthur informed the Board that the balance can only be applied to 5311 intercity and he stated that he intends to utilize it to acquire bus shelters. • Ridership data for February and March were presented in summary: Most utilized fixed route time frame was at 2p.m., followed by the 3p.m. The yellow route was the most 1 utilized at 2p.m., followed by the 3p.m. February Ridership was up by 1.2% YTD and FY21 year-end total was projected to be at 151, 227. March Ridership was up by 2.09% and the FY21 projected total was adjusted to be at 155,617. • There were no vehicle accidents/incidents to report at this time. OLD BUSINESS 1. Assistant Director — a summary of the review and selection process was presented to the Board and as previously mentioned during introductions, Mr. Jeremi Bumpus was offered and accepted the position of Assistant Director. Mr. Bumpus will be attending CTAA training May 10th to May 10. 2. Greyhound Budget — Arthur informed the Board that he is presently working out billing issues, discrepancies/details, and KY -OTD reporting requirements with Greyhound. NEWBUSINESS Request for Shelters — as previously discussed in the Manager's Report Arthur will be acquiring bus shelters through 5311 intercity funding and is currently already working with the Jackson House and Kentucky Cares to place shelters at their designated locations. 2 CTAA Meeting May 10th to 14`h — as previously mentioned, Assistant Director Jeremi Bumpus will attend on behalf of PATS. Review of the February & March Bank Reconciliations: The reviews were conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Arthur reviewed each cash account statement for February followed by March and confirmed. Following the bank statement reviews Mr. Zach Hosman made a motion to approve the account reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. The credit card charges for February and March were then reviewed followed by the vendor summaries. Following the completion of the credit card and vendor statements review Mr. Chip Bohle made a motion to approve the credit card and vendor reviews. Mr. Patrick White moved to second the motion and it passed with all members voting yes. 4 Next Board Meeting: May 18th at 3p.m. Adjourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.