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HomeMy WebLinkAboutMinutes 12-16-2021MEETING MINUTES OF THE BOARD OF COMMISSIONERSLAPRA242022 PADUCAH CONVENTION & VISITORS BUREAU HELD ON December 16,2021 CLERK Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was held at 11:30 a.m. Thursday, December 16, 2021, at the Paducah Convention & Visitors Bureau. Present: Glenn Denton, Kristin Williams, Beverly McKinley, Vick Patel and Kelm Burchard Absent: Sara Bradley and Deborah Edmonds Staff: Fowler Black, Kara Gray -Watson, Mary Hammond, Liz Hammonds, and Lynda Peters -Jones ITEM I: OPENING CVB Board Chairperson, Glenn Denton called the meeting to order at 11:27 a.m. Mr. Denton shared that this is the last meeting for board member Beverly McKinley. Ms. McKinley has served faithfully and wonderfully on the board for the past nine years and her third term has expired. She will be greatly missed. ITEM II: MINUTES The Board reviewed the minutes of the called meeting held on October 21, 2021. Upon motion by Ms. Burchard, seconded by Ms. McKinley, and unanimously carried the following motion was approved: MOVED, that a formal approval of the minutes of the October 21, 2021, called meeting of the Paducah CVB Board of Commissioners be dispensed and those. minutes stand as approved. ITEM 111: FINANCIAL REPORTS The Board reviewed the October 31, Financial Report. Upon motion by Ms. McKinley, seconded by Ms. Williams, and unanimously carried the following motion as adopted: MOVED, that a formal approval of the October 31', 2021, Financial Reports be approved and stand as read. ITEM IV. REQUESTS Ms. Hammond presented a request for Ambassador Christmas Dinner in the amount of $1,800.00 and a request for reimbursement of Rosemarie Steele's Laptop in amount of $1,059.99. She noted, the laptop was covered by CVB insurance after being destroyed in a lightening power surge that also took out the phone system. Upon motion by Ms. McKinley and seconded by Ms. Burchard, and unanimously carried the requests were approved. Ms. Hammond presented request for two employees, Liz Hammonds, and Kara Gray -Watson, attend the Simpleview Summit to be held in Phoenix, AZ April 10-13, 2022. Est, cost per person: $1,195 registration, transportation $600, and accommodations $856. The Board reviewed the requests and after discussion the request was revised for three employees to attend the Simpleview Summit, Liz Hammonds, Kara Gray -Watson, and Lynda Peters -Jones. Upon motion by Ms. Burchard, seconded by Mr. Patel, and the motion carried unanimously. Ms. Hammond presented request for Chamber 2022 Annual Dinner, January 28, table for 8, $1,200. After board discussion the requests for Chamber 2022 Annual Dinner was Unanimously approved. ITEM V; UNFINISHED BUSINES Update and discussion of the Clarity of Place Strategic Planning Report. Circumstance has caused the strategic planning to run approximately two weeks behind, ending February 15 rather than January 31. Suggestion was made by Mr. Denton to amend the contract for a two week increase in finishing with no increase in terms of compensation. Upon motion by Ms. Williams and, seconded by Ms. Burchard, and unanimously carried the motion was approved. (At this point the meeting Ms. Williams stepped in to Chair the meeting as Mr. Denton had a j previous appointment) ITEM VI: STAFF REPORTS. Ms. Hammond presented highlights from the Executive Directors Report. Board members were referred to her written monthly report for more details on activities and meetings. See attached report. (Report was emailed to Board of Commissioners.) Mr. Black presented highlights from the Tour & Travel/Operations Activity Report. Board members were referred to his written monthly report for more details. See attached report. (Report was emailed to CVB Board of Commissioners.) Ms. Peters -Jones presented highlights from the Director of Convention/Sports Sales Activity Report. Board members were referred to her written monthly report for more details on activities and meetings. See attached report. (Report was emailed to CVB Board of Commissioners.) Ms. Gray presented highlights from the Destinations Services Report Board members were referred to her written monthly report for more details on activities and meetings. See attached Destination Services Activity & Performance Report. (Report was emailed to CVB Board of Commissioners.) ITEM VII: NEW BUSINESS There are two new board appointments have been approved by the Paducah City Commission for 2022: Michael Cochran, Market House Theatre, will fill the position held by Beverly McKinley representing the lodging segment of Paducah Hospitality Association. Market House Theatre owns and operates guest apartments/bnb. Sherry Kahn, Image Promotions, will fill the position held by Deborah Edmonds representing the Mayor/City of Paducah. ITEM IX: CLOSING Ms. Williams reminded the Board that the next Board meeting is scheduled for January 20,11:30 a.m. The meeting will be at the Paducah Visitors Bureau. With no further business, and upon motion by Ms. Burchard, and seconded by Ms. McKinley the board adjourned at 12:14 p.m. Glenn Denton, Board Chair Mary Ham and, Executive Director