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Home My WebLink About02-23-2022APR 0 5 2022 MINUTES OF A REGULAR MEETING OF THE COMMISSIONERS OF WATERWORKS A meeting of the members of the Commissioners of Waterworks was held February 23, 2022, in the Paducah Bank Community Room at the Chamber Center, 300 S. 3rd Street, Paducah. Mr. Barker called the meeting to order at 4:59 p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Bill Shannon; Commissioners Absent — Angela Copeland, Randy Del-lart; David Guess, Ex Officio; Counsel Present — W. David Denton of Denton Law Firm; Paducah Water Personnel Present—.lason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. Board Appointments Mr. Barker welcomed newly -appointed member Charles "Chip' Bohle to the board and expressed appreciation for outgoing member Heather Pierce's service. He also commended Mr. Clayton on his reappointment to the board. MINUTES Mr. Barker asked for a motion to approve the minutes of the January 26, 2022, regular meeting. Mr. Shannon made a motion to approve the minutes of the meeting as presented. Mr. Clayton seconded the motion, which carried unanimously by a vote of 4 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for January 2022. Water sales in January were nearly 4% below budget. Operating revenue was also below budget by about $25,000, and operating expenses were below budget by approximately $73,000. Net Revenue Before Capital Contributions was approximately $44,000 over budget for the month and about $211,000 over budget for the year. Mr. Burnett called attention to the Donated Surplus revenue item on page 3. He explained PW received its first reimbursement from the Kentucky Transportation Department for the North Friendship Road Relocation Project. More payments will follow as the project progresses. He also discussed two items on page 4. The Water Quality Control line item is under budget because the plant did not need supplies that were scheduled for order. Also, the Transportation Expense line item was over budget due to repair of the department's service truck. The Transportation Expense line item in the distribution department was over budget, as several large pieces of equipment required preventative maintenance. Finally, the business office's Supplies and Expense line item exceeded the budget due to the purchase of new chairs for the board room. The Public Information and Education line item was over budget as well. This is attributed to welcome letters mailed to all West McCracken customers in preparation of the merger. After review and discussion, a motion was made by Mr. Shannon to approve the financial statements for January 2022. The motion was seconded by Mr. Clayton. The motion carried unanimously by a vote of 4 — 0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for February drug screenings received thus far were negative. However, the results are incomplete and will be added to next month's report. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the January Safety Report, which was distributed prior to the meeting. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts Plant The treatment plant is still operating in "winter mode." Raw water temperature is 41 degrees and stable. The vertical turbine motor at the High Service Pump Station has been rewound and is back in service. A plan is now in place to perform predictive monitoring on such motors Miscellaneous • Staff are working with HollandStivers to improve FMLA documentation and solidify the internal process. • PW completed interviews for laborers. Two candidates are currently going through pre- employment screenings. • Lighting has been installed on the 1-24 tank. This project is now complete and all costs were covered by the McCracken County Fiscal Court per agreement. • Staff have been closely monitoring several recent chemical spills upstream of our intakes. Project Reports Mr. Northington informed the board of the following: • Cairo Road Elevated Tank — The foundation of the tank is complete. Phoenix Fabricators has poured 2 shaft sections. Cairo Road 16" Main Improvements — Easement negotiations are complete. This project consists of constructing a new 16" DIP main from the Cairo Road Pump Station to Coleman Road, enhancing (, the Cairo Road Pressure Zone. �'- • Madison Street — Service transfer work continues. The project should be complete by the end of March. UNFINISHED BUSINESS West McCracken Water District Merger Mr. Petersen stated the closing date of the merger was February 4, 2022 and McCracken County Fiscal Court voted to dissolve the West McCracken Water District on February 14. He commended Denton Law Firm on their tremendous help throughout the endeavor. He also stated the employees who came to PW from WMWD are doing very well. Distribution staff are currently changing all meters in the West McCracken area to AMI meters. This process should take about two months to complete. Surplus Property: Massac & St. John Tank Sites Mr. Petersen stated the City Commission approved the ordinance declaring the former Massac and Saint John tank sites as surplus properties. Spring sale of the properties is anticipated. NEW BUSINESS 24th and 25th Streets Rehabilitation Mr. Petersen informed the board that PW was recently made award of the City's plans to initiate street and storm water work in this area. However, the project conflicts with PW's existing infrastructure and the City has not approached PW with plans or any course of action. The project is not included in PW's capital plan and funds have not been allocated for relocation of PW's infrastructure. Further. PW does not have available crews or personnel to allocate to this project to perform work. Mr. Petersen will bring more information to the board as the project develops. _ • flcaum-4M There being no further business, the meeting was adjourned at 5:29 p.m This meeting was held in compliance with KRS 61.800 et seq. Secretar Approved at a meeting of the Commissioners o Waterworks held on the 30 day of ( 2022. 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