HomeMy WebLinkAboutMO #2550MUNICIPAL ORDER NO. 2550
A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE,
MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE
AGREEMENT WITH THE CITY OF MAYFIELD, KENTUCKY, TO PROVIDE
FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING
THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME
WHEREAS, the City of Paducah wishes to enter into a Fleet Maintenance Service
Agreement with City of Mayfield, Kentucky for the City of Paducah Fleet Department to provide
fleet services at hourly rates.
KENTUCKY:
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to
execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency
Apparatus Service Agreement (hereinafter the "Agreement') with the City of Mayfield,
Kentucky in substantially the form attached hereto and made part hereof (Exhibit A).
SECTION 2. That the hourly labor rates are as follows:
Shop Hourly Labor Rate
Heavy Truck $95 per hour
Heavy Equipment $95 per hour
Passenger Vehicle $85 per hour
Light Truck $85 per hour
Small Engine $75 per hour
SECTION 3. That the initial term of the Agreement shall be for a period of one
(1) year. Such term shall automatically renew at the end of the Initial Term and any subsequent
terms thereafter for an additional one (1) year unless either party terminates the Agreement upon
sixty days written notice in accordance with Paragraph 7 of the Agreement. In addition, the City
of Paducah may terminate the Agreement with cause upon a thirty -day written notice for non-
payment of fees.
SECTION 4. This Order shall be in full force and effect from and after the date
of its adoption.
�*�i
George Bray, Mayor
ATTEST:
,gid �r
indsay Parish; dity Clerk
Adopted by the Board of Commissioners, March 8, 2022
Recorded by Lindsay Parish, City Clerk, March 8, 2022
mo/agree-fleet maintenance services —City of Mayfield, Kentucky
EXHIBIT "A"
CITY OF PADUCAH FLEET MAINTENANCE,
MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS
SERVICE AGREEMENT
This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service
Agreement (hereinafter "Agreement") is made and entered into by and between the City of
Paducah, Kentucky, a municipal corporation, (hereinafter "Paducah") and the City of Mayfield,
Kentucky, (hereinafter "Customer").
1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment, and
operations necessary for scheduled maintenance, upkeep, repair and preventive
maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be
updated on January 11T of each applicable year.
2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m. until
3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will
be performed at one and one half times the regular hourly fee.
3. WARRANTY OF WORKMANSHIP. Paducah will warrant its workmanship on repairs for a
period of 30 days following completion of work.
4. TOWING. Customer will be responsible for towing any vehicles to the Department.
S. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in which
- the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior written
authorization from Customer's authorized representative.
6. TERM. This Agreement shall become effective on the date signed and be in effect for one
year. Thereafter, the Agreement shall automatically renew unless terminated as specified in
Paragraph 7.
7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause
upon sixty (60) days' written notice to the other Party. Paducah may terminate this
Agreement with cause upon thirty (30) days' written notice for non-payment of fees.
8. PAYMENT. Paducah shall send monthly invoices to Customer with a due date of thirty (30)
days. After sixty (60) days of non-payment, this Agreement shall be subject to Termination
for Cause.
9. AUTHORIZED REPRESENTATIVE. Customer's authorized representative is (see attached)
10. INSURANCE. Customer shall maintain general and auto liability insurance with a single
combined liability limit of not less than $1,000,000 for claims arising out of and in connection
with the provision of service by Paducah under this Agreement. Customer hereby waives any
claim against Paducah for any physical damage to its vehicle(s) while in Paducah's custody
and control.
11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and
against any and all claims resulting or arising from Paducah's performance, or failure to
perform, under this Agreement.
CITY OF PADUCAH
CUSTOMER
By:
By:
Title: Mayor
Title:
Date:
Date:
246362
City of Mayfield, Kentucky -
Authorized representatives:
Fire Dept.
Jeremy Creason
270-251-6248
icreason@mayfieldky.gov
Public Works
Russ Brower
270-804-8133
rbrowerC@ mayfieldky.gov
Police Dept.
Nathan Kent
270-251-6222
nkent@mayfieldky.gov