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HomeMy WebLinkAbout11-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes November 17, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Tommy Whittemore, Mark Davis, Chip Bohle, Zach Hosman, Patrick White, and Bryan Carner. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the October 2021 minutes, Mr. Tommy Whittemore made a motion to accept the October meeting minutes. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin directed the Board to review the cash flow status through November 13th. PATS was able to recoup $73,726 that KY-OTD had deemed billable through AMRP vs. utilizing PATS operational stability funds. It was also noted that PATS was anticipating a $152,000 payment from the Medicaid broker by November 20th. While reviewing the P&L earned revenues it was pointed out that the D&R increase reflects the department of corrections medical transports and the access to care contracts. The operations salaries are still up as a result of the ongoing overtime related to the required social distanced transports, fewer passengers onboard = more drive time to get the job done. Following the review of the statistical and financial reports, Mr. Mark Davis made a motion to approve. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: October ridership was 13,000+ and presently there is an 11.1% projected increase in ridership. By YTD comparison there was an increase of 800 rides for October. No accidents to report to date It was noted that due to a combination of reasons 5 drivers were out this week impacting transportation as PATS is still understaffed at this time. Arthur has posted a vaccination booster notice for all staff and provided a copy for the Board. OLD BUSINESS Greyhound Intercity Bus ACH Proposal – Greyhound has requested payments be made by ACH bank transfer, however, the amount will be in excess of $10,000 which would require the equivalent of a second signature/board member oversight to approve. Board Chair – Chip Cox requested that Arthur seek input from the auditor – Kemper CPA and report back to the Board. KPTA Meeting Awards – PATS driver Kneufrum Thompson was recognized by the KY Transportation Cabinet for providing dedicated COVID transports for dialysis clients. A copy of a recent news article in the Paducah Sun had also been provided for local acknowledgment of the service award provided to Mr. Thompson. Upon further discussion the Board recommended a $500 compensation award be provided to Mr. Thompson for putting himself at risk to provide the necessary transportation for COVID clients. Following the discussion, Mr. Tommy Whittemore made a motion to approve the $500 compensation for Mr. Thompson. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. On a final note the Board also acknowledged Executive Director – Arthur Boykin for having been inducted into the Transportation Hall of Fame while attending the KPTA conference this year. NEW BUSINESS Co-worker Appreciation: November 19th staff fish fry 11a.m. to 2:30p.m., board members invited to attend. Line Item Budget Review: Arthur provided a review of the October layout of the budget by funding source, allocated vs. expenses to date of the 5311/CARES/CRRSAA and then also discussed the 5311F intercity grant breakdown of applicable expenses. Review of the October Bank Reconciliation: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. The credit card charges were then reviewed followed by the vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Next Board Meeting: December 15th at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Chip Bohle moved to second the motion. Meeting adjourned.