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HomeMy WebLinkAbout01-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes January 27, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:04 p.m. Members present were Mark Davis, Zach Hosman, Bryan Carner, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the November 2020 minutes (December meeting cancelled). Mr. Mark Davis made a motion to accept the October meeting minutes. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to page 3 to review the fixed route ridership summary stating that presently peak ridership was occurring at 10a.m., annual ridership was still down due to COVID 19. YTD mileage was down by 23,000 miles. Mr. Boykin then reviewed the cash flow chart and pointed out that the current balance forecast was at $2.52 million. Mr. Boykin then conducted the November and December balance sheet reviews. Following the review of the statistical and financial reports for November Mr. Bryan Carner made a motion to approve. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Following the review of the financial reports for December Mr. Bryan Carner made a motion to approve. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Two recent positive news reports regarding PATS providing medical transports while adapting to the COVID 19 restrictions. PATS completed first round of COVID 19 vaccinations as of January 20th. Presently the agency is scheduled with the health department for the second vaccination sometime in February. The health department will follow up with Arthur prior to scheduling. Vehicle replacement plan -per KY-OTD request PATS has submitted a 3 year vehicle replacement projection noting that a total of 23 vehicles will need to be replaced in that timeframe: 4 transit vans and 19 cutaway vans. OLD BUSINESS Vehicles Sold: 5 retired vehicles sold via Ebay totaling $24,369 Vehicle Totaled: Van 17216 was hit while stopped in traffic, the van was totaled by insurance and PATS has received $50,145 to replace the vehicle. De La Fortune case settled: the case was settled for $5,000. FTA notification of Federal Audit State Management Review: PATS was chosen for review. NEW BUSINESS Annual Drug & Alcohol Policy Review: Arthur informed the board that it was time for the annual review, the 10% alcohol and 50% drug testing rates remain in effect for 2021, there have been no further updates or revisions at the time of this review. Following the review and discussion Mr. Bryan Carner made a motion to approve the PATS Drug & Alcohol Policy. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. Title VI Policy Review: the Board was informed that PATS is currently compliant. Arthur did note that current statistics indicate that PATS is actually slightly deficient in caucasian female staff. Following the review and discussion of PATS Title VI Policy Mr. Mark Davis made a motion to approve. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Authorizing Resolution & Local Share for FY22 Grant Application: (FAST) Arthur requested Board authorization to apply for the 5311 and 5339 grant applications. Following the discussion Mr. Patrick White made a motion to authorize the Executive Director to submit the grant applications. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Annual Review of Procurement /Purchasing & Contracting Policy: Arthur provided a brief review of the updates regarding revised financial thresholds prior to seeking Board approval. Following the discussion Mr. Mark Davis motioned to approve the procurement/purchasing & contracting policy. Mr. Zach Hosman moved the second the motion and it passed with all members voting yes. Board Member Durwin Ursery submitted letter of resignation and had informed Arthur he was simply ready to retire. Board Member Terrance Adams has taken on additional job obligations that now conflict with PATS current monthly meeting schedule. The Board discussed changing the schedule and will review the issue again during a revised meeting date for the next meeting in February. Review of November/December Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the December credit card statements. A brief review of the vendor summary was then provided. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Next Board Meeting: February 17th at 3p.m., Chuck is to notify WPSD and the Paducah Sun regarding the revised meeting date for February. Adjourn – Mr. Zach Hosman motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.