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HomeMy WebLinkAbout06-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes June 24, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Tommy Whittemore, Mark Davis, Durwin Ursery, Bryan Carner, Patrick White, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES NOTE: The February, 2020 meeting was cancelled – no quorum and the March, April, and May Board Meetings were cancelled due to COVID-19. Following the review of the January 22nd minutes Mr. Mark Davis made a motion to accept the January meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Fixed route service was discontinued on March 23rd and resumed on May 11th due to COVID-19. Clearly ridership has been impacted and as of May ridership is down by 25%. As a result of COVID-19 it was stated that ridership through the fiscal year will be down an estimated 22%. Mr. Boykin directed the Board to the cash flow chart and the present balance is at $2.1 million, $400,000 in receivables. Medicaid income is down due to limited COVID-19 transportation protocol. Following the review of the statistical and financial reports along with the COVID-19 credit card expenses, Mr. Bryan Carner made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business items: It was reported that two fixed route clients were suspended in February for ongoing/repeated misconduct. Both were suspended for 1 year and Arthur will review their eligibility to resume utilizing the service at that time. The Board was informed that an intoxicated driver struck one of the new fixed route buses at an intersection resulting in some passenger injuries and claims, the bus received minimal damage. OLD BUSINESS Drug & Alcohol Policy 2nd reading: following a brief discussion and second review of the PATS D&A Policy Manual Mr. Mark Davis made a motion to approve the current policy manual. Mr. Bryan Caner moved to second the motion and it passed with all members voting yes. Performance Goals for Executive Director: Arthur provided a copy and reviewed the 2020 goals noting the unforeseen impact of COVID-19 made it impossible to meet the stated goal of item #6 regarding the D&R cost per trip. The Board recommended that item #6 be removed from the performance measure. Following the discussion Mr. Bryan Carner made a motion to approve the removal of item #6. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. City FY21 Funding: Arthur reported that the City Commission is to meet June 24th and PATS FY21 funding was to be an item on their agenda. At this time PATS no longer receives a subsidy from the County due to their reported budget issues. Due to this issue PATS will also need to revert/reinstate prior county service fees pending PATS Board review. FY21 Grant Application: the annual grant application is now submitted online and was submitted on time. KY-OTD has not yet issued final approval at this time. NEW BUSINESS COVID-19 impact on PATS: previously discussed in the review of statistical and financial reports. Employee COVID-19 Incentive Pay: As a result of the CARES Act Arthur will be able to invoice the KY Transportation Cabinet at 100% of funding based on work provided by hourly staff beginning March 23rd to May 11th. Mr. Boykin proposed compensation at $2 per hour for the employees that worked through the defined period. The Board of Directors then discussed the proposal and based on the estimated 4,960 hours worked it was recommended that Arthur review/confirm the average hourly rate and issue compensation based on that rate. Following the discussion Mr. Terrance Adams made a motion to approve the revised proposal based on the average compensation rate. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Surplus Equipment: Arthur informed the Board that 3 new/replacement Transit Vans had arrived and were almost ready to inter service. In addition there should be 9 more replacement vans arriving later this year. Arthur will be seeking Board approval to retire vans / declare them surplus in the September / October time frame and then obtain KY-OTD approval to put them up for sale on EBay. Review of (Feb., March, April, May) Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Next Board Meeting: July 22, 2020 Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.