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HomeMy WebLinkAbout05-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of May 22, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Tommy Whittemore, Durwin Ursery, Mark Davis, Zach Hosman, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the April, 2019 minutes Mr. Durwin Ursery made a motion to accept the April meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to the cash flow chart and stated that the projected balance should be at $1.7 million at the fiscal year end, however, as of July KACo insurance premiums totaling $300,000 will be due and this will draw down against the operating threshold. Mr. Boykin then proceeded to provide a review of the P&L YTD comparison. There were no new or unusual items to report at this time. Notable items impacting the P&L had been previously reported in the April Board Meeting. Following the review of the statistical and financial reports Mr. Mark Davis made a motion to approve. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin directed to Board to the 3rd page of the board packet to review the April ridership. The passenger total was 19,200, an increase of 3,500 YTD, however, it was also noted that April is Quilt Show month that always results in a spike in ridership. Arthur then provided a brief ridership by route review and pointed out that the “Red” route is typically the most utilized route, there was a 3.9% decrease in April fixed route ridership but during the months of May and June ridership usually increases. The Board was informed about two pending legal matters, one of them involving an alleged workers compensation claim involving a former PATS employee and the second issue pertained to a suit filed by a family member of a deceased client. The family member filed suit against the medical facility where the client resided and PATS. The remaining topics of discussion pertained to PATS seeking additional funding from KY-OTD for an additional /back-up Gillig bus to be utilized as a substitute when necessary and Arthur is scheduled to meet with the City Planner on Thursday May 23rd. OLD BUSINESS - there were no follow up topics for the May meeting NEW BUSINESS Ride to Work Concept – Arthur provided initial input to the Board that he is working on meeting with interested employers to discuss the potential of a ride to work program. It was acknowledged that this is being done at the same time that PATS is facing a budget cut from the City. At this point nothing is set in stone and establishing sustainable funding for any resulting proposal would definitely be a vital component to any transportation services provided by PATS. April, 2019 Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Arthur then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Tommy Whittemore made a motion to approve the account reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Next Board Meeting: June 26, 2019 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Tommy Whittemore moved to second the motion. Meeting adjourned.