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HomeMy WebLinkAbout04-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of April 17, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Vice Chair – Tommy Whittemore at 3:04PM. Members present were Zach Hosman, Durwin Ursery, Terrance Adams, and Bryan Carner. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Guest: Clinton Combs – Peel & Holland Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the March, 2019 minutes Mr. Terrance Adams made a motion to accept the March meeting minutes. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed to the Board to the cash flow chart and stated that the current balance will be at $1.6 million for April and with the projected balance for fiscal year end will be $1.5 million. Mr. Boykin then proceeded to provide a review of the P&L YTD comparison. It was noted that Medicaid revenue is up by 6.3%, and the Board was reminded that contract services is down to due to the loss of the pilots and Olmsted transports. The health account was up due to the addition of the nine full time driving positions. Following the review of the statistical and financial reports Mr. Bryan Carner made a motion to approve. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. Mr. Clint Combs with Peel & Holland was introduced the Board and he then proceed to provide them with a review of PATS all lines fund and specifically focused on PATS workers comp., experience modification rate. It was noted that PATS was presently at a .86 and had been as low as .69 Arthur was presented with a credit to premium dividend check for 2006 in the amount of $17,088.32. Mr. Combs complimented PATS for the effort to maintain a work environment that places emphasis on safety. MANAGER’S REPORT Mr. Boykin directed to Board to the 3rd page of the board packet to begin the ridership review. There was nothing unusual to report for March. The lla.m, 12p.m., 1p.m. and 4p.m. transports represent peak daily ridership. Based on current data it was projected that ridership would experience a 7.4% decrease for the year. Arthur informed the Board that the Kentucky Revenue Cabinet had reviewed PATS FY2018 audit and there were no findings. Vehicle incidents: two mirror swipe incidents were reported and three vehicle accidents. PATS van was struck in the passenger side rear bumper as it was crossing a street. PATS van was struck in the passenger side as it was waiting to turn. PATS van was rear ended while stopped at a stop sign. Driver staffing almost complete, Arthur reported that the agency needs to fill two remaining driver positions to be back at full staff. Arthur reported that KY-OTC staff member – Tara Walker / PATS Project Manager has resigned to accept a new position. PATS new project manager will be Kelley Johnson. PATS 5339 grant has been accepted by KY-OTC, however, the 5311 grant will has four remaining items requiring input from Arthur before it will receive final approval. OLD BUSINESS Building Masonary Work: underway and the estimated cost of the repair is $19,200. FY20 Budget Meeting with City Manager Jim Arndt: Arthur informed the Board that he has requested a meeting with the City Manager in an effort to proactively prepare for the upcoming budget cut and the affect that it may have on fixed route bus service. NEW BUSINESS March, 2019 Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin and each cash account statement was confirmed. Arthur then reviewed the balance sheet, followed by the credit card statement and vendor summary noting three specific vendor expenses affecting fuel, a transmission repair and tires. Due to an oversight following the completion of the reconciliation review a motion to approve the reconciliation was not made before moving on to the discussion regarding the May Board Meeting. Next Board Meeting: May 22, 2019 at 3p.m. Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Bryan Carner moved to second the motion. Meeting adjourned.