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HomeMy WebLinkAbout03-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of March 27, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Vice Chair – Tommy Whittemore at 3:05PM. Members present were Mark Davis, Zach Hosman, Terrance Adams, Bryan Carner, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the February, 2019 minutes Mr. Bryan Carner made a motion to accept the February meeting minutes. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed to the Board to the cash flow chart and stated that the current balance will be at $1,795,000 by the end of the week and with the projected balance PATS will most likely not be able to bill KY-OTD for the fiscal year end months of May and June or at least until the operating balance falls below $1.2 million. Mr. Boykin then proceeded to provide a review of the P&L YTD comparison. It was noted that the -$260,000 was due to a lack of capital expenses this year at least until May and October when Arthur anticipates upcoming capital expenditures. In addition Arthur reminded the Board that PATS is no longer receiving revenue from the prior airport/pilot and Olmsted transportation services. Mr. Boykin directed Board Members to it 457 / D&R Fares to point out that fares are up and also noted that sales of monthly bus passes have been increasing. Following the review of the statistical and financial reports Mr. Mark Davis made a motion to approve. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin directed to Board to the 3rd page of the board packet to begin the ridership review. It was pointed out that there had been a 9% ridership decline in February, however, it was also noted that the Trolley starts back up as of April 1st and the annual quilt show that takes place during the 3rd week of April typically causes a spike in ridership during that month. Logisticare Medicare Transportation Subcontract Opportunity: the Board was informed that with the consent of KY-OTD he had met with representatives of Logisticare to begin providing Medicare funded transportation for clients as a subcontractor. The initial rate would be $1.65 per mile. Following the discussion and review of the proposed contract Arthur asked for Board approval to pursue the contract with Logisticare. Mr. Terrance Adams motioned to approve. Mr. Patrick White moved to second the motion and it passed with all members voting yes. The Board was then reminded that the annual quilt show was scheduled for April 23rd through 27th and PATS would be providing a second trolley that week to help accommodate downtown passengers that week. It was also noted that employee David Emerson would be attending Safety and Security Certification training in April as he also begins his term as Driver Trainer / Operations Manager. Arthur reminded the Board that presently Troy Stubblefield is working in that capacity but it has been Arthur’s plan to have two individuals trained with one serving as a backup. OLD BUSINESS Annual Drug & Alcohol Policy Review: (2nd reading) The current State wide policy update issued in 2018 remains in effect. All Safety Sensitive employees are subject to this policy. The Board was reminded that the random drug testing rate for 2019 was increased to 50% due to FTA/DOT monitoring of the overall increase in positive drug tests. Alcohol testing remains at 10%. Following the second reading/review provide by Mr. Boykin, Mr. Mark Davis made a motion to approve the Drug & Alcohol Policy. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Mayor Harless Board Re-appointment: Arthur informed the Board that Durwin Ursery had been reappointed and the documentation should follow soon. FY20 Grant Application: (letter attached in board packet) Arthur provided a summary review / breakdown of the grant request totaling $3,043,133. Ride to Work Bus Pass Proposal: Arthur referenced his previous discussion with the Board in February and then informed the Board that he had received a letter from the City of Paducah (copy attached in the board packet) stating that budget cuts were coming for FY20. PATS will not be able to expand transportation at this time due to the anticipated cut that will potentially reduce the City subsidy from $215,000 to $197,000 which effectively reduces the Federal share by the same amount. NEW BUSINESS City of Paducah FY20 Funding Support: previously discussed in Old Business / Ride to Work Bus Pass Proposal. There will be reduction in funding from the City for FY20 and PATS will be receiving a letter from the City in the coming weeks providing more detail. Building Masonry Work: the Board was informed that PATS had requested quotes to repair the exterior brick/masonry wall on the west side of the structure before any further deterioration occurs. The agency only received one quote and fortunately the contractor is well qualified and was recommended. Arthur requested permission from the Board to enter into the contract that had been provided for review and consideration. Following the discussion with Board members Mr. Bryan Carner motioned to authorize Arthur to enter into the contract for the building repair. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. February, 2019 Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore, Board member – Bryan Carner, and Executive Director Arthur Boykin and each cash account statement was confirmed. Arthur then reviewed the credit card statement and vendor summary. Due to an oversight following the completion of the reconciliation review a motion to approve the reconciliation was not made before moving on to the discussion regarding the necessary scheduling change for the next board meeting in April. Next Board Meeting: April 17, 2019 – one week early due to a scheduling conflict. Secretary to the Board – Chuck Simpson will notify the Paducah Sun and post the change of meeting date at the PATS lobby window. Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.