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Home My WebLink About12-14-2021December 14, 2021 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, December 14, 2021, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Guess, Henderson, Wilson, Mayor Bray (5). INVOCATION Commissioner Henderson led the invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. MAYOR'S REMARKS Communications Manager Pam Spencer offered the following summary: "Mayor George Bray and the Board voiced their empathy and long-term support to Mayfield and all of the communities that have been devastated by last Friday's tornado. Since Friday, Paducah's Fire and Police Departments, 911 dispatching, Paducah Power, Paducah Water, and Paducah -McCracken County Joint Sewer Agency have been supporting the emergency response efforts in Mayfield. Mayor Bray mentioned that numerous organizations and churches are organizing to collect monetary donations and items to assist those impacted by the tornado. Mayor Bray outlined four tornado relief programs that are accepting monetary donations." NEW EMPLOYEE INTRODUCTIONS Parks Director Arnie Clark introduced Jared Marsden and Suzanne Davidson, Assistant Directors for Parks and Recreation. Assistant City Manager Michelle Smolen introduced Senior Administrative Assistant Beverly Underwood and Business Systems Analyst Lori Dortch. PRESENTATIONS: Communications Manager Pam Spencer offered the following summaries: Christmas Parade Winners presented by the Parks & Recreation Department The parade top award winners are as follows: • Themed Float — McCracken County Schools • Religious Float — Kids in Christ of Salt & Light • Non -float — MelRhea Balloons • School Float — Paducah Middle School • Band — McCracken County Band LOVE Award Winners The Board and City Manager Daron Jordan recognized the employees who are receiving LOVE awards this year. The Living Our Values Every Day Awards recognize employees who embrace the City's organizational values. The employees are nominated by other employees with a city employee team reviewing the nominations to select one employee (or team of employees) for each of the six organizational values. Be sure to check the City's social media pages this week to see the names of employees nominated for each value and images of the award recipients. The award recipients are as follows: • Action -Oriented: Kristi Gray, Finance Department • Customer Experience: Melanie Guardian, Finance Department • Every Person Matters: John Saxton, Public Works Department • Fiscal Responsibility: Taylor Morsching, Parks and Recreation Department • Personal Accountability: Claudia Meeks, City Clerk's Office • Solution -Driven: Jim Scutt, Public Works Department Mayor's Award of Excellence The Mayor's Award of Excellence is a newly created award for the Mayor to periodically recognize community members who have contributed greatly in making a significant and lasting impact in the community or outstanding employees who have provided exemplary service and commitment to the organization. Communications Manager Pam Spencer is the first recipient of the award due to her dedication, hard work, and can -do attitude in supporting the Mayor and City Manager's Office during a recent staff transition. Pam willingly accepted extra duties and worked additional hours to support City services. Mayor Bray said, "We are grateful to Pam for going the extra mile. She December 14, 2021 genuinely cares about the success of the office, the people in it, and exemplifies qualities that all should follow." CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the November 23, 2021 Paducah Board of Commissioners Meeting I(B) RECEIVE AND FILE DOCUMENTS: Contract File: 1. Kentucky Infrastructure Authority Federally Assisted Clean Water Revolving Loan Fund Conditional Commitment Letter — Increase — MO #2510 2. Fleet Maintenance Service Agreement with City of Metropolis — MO #2523 3. Agreement to Continue to Employ Stefanie Suazo as Director of Human Resources — MO #2524 4. Pavement Management Agreement — Bacon, Farmer, Workman — ORD 2021-11-8714 Financials File: 1. Paducah Water Works — period ending October 31, 2021 I(C) Appointment of George Cumbee and Reappointment of Jackie M. "Jay" Matheny to the Barkley Regional Airport Authority, Said terms shall expire December 31, 2025. I(D) Reappointment of Kristin Williams and Vick Patel and Appointment of Michael Cochran and Sherry Kahne to the Paducah Convention & Visitors Bureau. Said terms shall expire December 31, 2024 and December 31, 2022, respectively. I(E) Appointment of Chris Hook to the Board of Assessment Appeals. Said term shall expire December 31, 2024. I(F) Personnel Actions I(G) A MUNICIPAL ORDER AMENDING THE FY2021-2022 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY O 42526; BK 12 I(H) A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2021-2022 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY MO #2527; BK 12 I(I) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1142 NORTH 14TH STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF RAHIM SHABAZZ IN THE AMOUNT OF $500 FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME (MO #2528; BK 12) I(J) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1126 PARK AVENUE TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF ELNORA J. STEVENSON IN THE AMOUNT OF $400 FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME (MO 92529; BK 12) I(K) A MUNICIPAL ORDER APPROVING AND AUTHORIZING A FIRST SUPPLEMENTAL ASSISTANCE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND TINS' KENTUCKY INFRASTRUCTURE AUTHORITY FOR PROJECT NUMBER A18-028 (MO #2530; BK 12) I(L) A MUNICIPAL ORDER AUTHORIZING THE FIRST RENEWAL OF THE 2020-2021 FUEL SUPPLY AGREEMENT WITH JSC TERMINAL, LLC, DBA MIDWEST TERMINAL FOR THE 2022 CALENDAR YEAR, AND AUTHORIZING THE MAYOR TO EXECUTE SAID RENEWAL AGREEMENT (MO #2531; BK 12) I(M) A MUNICIPAL ORDER ACCEPTING THE BID OF ATLANTIC EMERGENCY SOLUTIONS FOR SALE TO THE CITY OF ONE (1) PUMPER TRUCK IN THE AMOUNT OF $613,206, FOR USE BY THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME O #2532; BK 12 December 14, 2021 Commissioner Gault offered Motion, seconded by Commissioner Guess that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5)• ORDINANCE ADOPTION APPROVE RIGHT-OF-WAY CLOSINGS RUNNING NEAR CLARK STREET, POLK STREET AND WASHINGTON STREET Commissioner Guess offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF 399.78' OF SOUTH 22ND STREET; 100' OF CLARK STREET; A 12.5' WIDE, 50' LONG ALLEY; 50' OF A 20' WIDE ALLEY AND 239.3' OF AN APPROXIMATE 15' ALLEY; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah does hereby authorize the closing of 399.78' of South 22"d Street; 100' of Clark Street; a 12.5' wide, 50' long alley; 50' of a 20' wide alley and 239.3' of an approximately 15' alley, and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City of Paducah to the property owner in or abutting the public way to be closed. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). (ORD 2021-12-8718; BK 36) ORDINANCE INTRODUCTION ANNEXATION INCENTIVES Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "A proposed motion that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE USE OF SPECIFIC ANNEXATION INCENTIVES TO BE USED FOR THE GROWTH OF THE CITY OF PADUCAH." Said Ordinance is summarized as follows: The City of Paducah may develop and utilize incentives to offer consensually annexed property owners meeting the requirements of KRS 81A.412 including but not limited to the following: A. Property Tax Rebate Incentive. This incentive will reimburse a property owner the City of Paducah real estate property tax revenues collected for five years with a defined beginning and ending date as approved by the Board of Commissioners within a Memorandum of Agreement with the property owner. B. Sanitation Incentive. This incentive will allow for the City to provide free basic sanitation service for up to one year up to $10,000.00 with specific conditions to be outlined within a Memorandum of Agreement with the property owner. C. Closing Cost Incentive. This incentive will allow a one-time lump sum payment to a property owner equal to the amount of closing costs with a cap of $1,000.00 with the explicit intent to sell the property once it is in the City limits with specific conditions to be outlined within a Memorandum of Agreement with the property owner. I(N) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN ASSISTANCE TO FIREFIGHTERS MATCHING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, IN THE AMOUNT OF $11,340 FOR EMERGENCY BAILOUT KITS FOR THE PADUCAH FIRE DEPARTMENT (MO #2533; BK 12) 1(0) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN ASSISTANCE TO FIREFIGHTERS MATCHING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, IN THE AMOUNT OF $190,930.83 FOR STATION EXHAUST SYSTEMS FOR THE PADUCAH FIRE DEPARTMENT (MO 42534; BK 12) Commissioner Gault offered Motion, seconded by Commissioner Guess that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5)• ORDINANCE ADOPTION APPROVE RIGHT-OF-WAY CLOSINGS RUNNING NEAR CLARK STREET, POLK STREET AND WASHINGTON STREET Commissioner Guess offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF 399.78' OF SOUTH 22ND STREET; 100' OF CLARK STREET; A 12.5' WIDE, 50' LONG ALLEY; 50' OF A 20' WIDE ALLEY AND 239.3' OF AN APPROXIMATE 15' ALLEY; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah does hereby authorize the closing of 399.78' of South 22"d Street; 100' of Clark Street; a 12.5' wide, 50' long alley; 50' of a 20' wide alley and 239.3' of an approximately 15' alley, and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City of Paducah to the property owner in or abutting the public way to be closed. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). (ORD 2021-12-8718; BK 36) ORDINANCE INTRODUCTION ANNEXATION INCENTIVES Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "A proposed motion that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE USE OF SPECIFIC ANNEXATION INCENTIVES TO BE USED FOR THE GROWTH OF THE CITY OF PADUCAH." Said Ordinance is summarized as follows: The City of Paducah may develop and utilize incentives to offer consensually annexed property owners meeting the requirements of KRS 81A.412 including but not limited to the following: A. Property Tax Rebate Incentive. This incentive will reimburse a property owner the City of Paducah real estate property tax revenues collected for five years with a defined beginning and ending date as approved by the Board of Commissioners within a Memorandum of Agreement with the property owner. B. Sanitation Incentive. This incentive will allow for the City to provide free basic sanitation service for up to one year up to $10,000.00 with specific conditions to be outlined within a Memorandum of Agreement with the property owner. C. Closing Cost Incentive. This incentive will allow a one-time lump sum payment to a property owner equal to the amount of closing costs with a cap of $1,000.00 with the explicit intent to sell the property once it is in the City limits with specific conditions to be outlined within a Memorandum of Agreement with the property owner. December 14, 2021 DISCUSSIONS Communications Manager Pam Spencer offered the following summaries Public Works Department Update — Chris Yarber "Public Works Director Chris Yarber provided to the Board an overview of the department's divisions and responsibilities, the projects completed this year, and what is scheduled for the upcoming calendar year. Public Works includes facility maintenance, fleet maintenance, solid waste collection, and street maintenance. A few of the accomplishments this year include the remodeling of the Sexton House in Oak Grove Cemetery, increasing the number of outside service agreements in the fleet maintenance division, assisting with Southside Rise & Shine events, and installing new street identification signs in the Lowertown neighborhood. Projects in the works include adding GPS systems on the solid waste vehicles to improve route efficiencies and improving the landscaping and aesthetics downtown with trash cans, benches, and planters." Bond & ARPA Funding Discussion — Mayor Bray "Mayor Bray and the Board discussed the funding allocations for the $19.8 million bond issued in 2020 and the $6.4 million in American Rescue Plan Act of 2021 (ARPA) funds that the City of Paducah is receiving. Regarding the bond, the City has obligated $12.5 million to the outdoor sports complex and $2.9 million to the new terminal project at Barkley Regional Airport. This leaves $4.4 million in unobligated bond funds. Regarding the ARPA funding, the City has obligated $4 million of the $6.4 million to stormwater projects. Projects being discussed for the unobligated funds include the 911 infrastructure upgrade and assistance to community non -profits." COMMENTS CITYIVIANAGER • Holiday Schedule —City Hall will be closed 12/23,12/24,12/30 and 12/31 • City's Employee Christmas Luncheon will be Thursday, December 15 11:00 a.m. to 1:00 p.m. We are supporting a southside business by hosting this year's luncheon at Soirees. COMMISSIONER COMMENTS • Commissioner Henderson saw a video on Facebook of Paducah Police Officers attending a Father/Daughter Dance at Morgan Elementary. He said he was very encouraged by the community involvement of these officers. ADJOURN Commissioner Wilson offered motion, seconded by Commissioner Gault, to adjourn the meeting of the Paducah Board of Commissioners. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) TIME ADJOURNED: Approximately 6:46 p.m. ADOPTED: January 11, 2022 ATTE�T: AA,:�,. Q, 14 1 indsay Parish, berk (ieorge r. Bray, mayor