HomeMy WebLinkAboutCCMPacket2021-01-26CITY COMMISSION MEETING
AGENDA FOR JANUARY 26, 2021
5:30 PM
VIDEO AND/OR AUDIO TELECONFERENCE MEETING
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and return to the City Clerk’s Office no later than 3:30 p.m. on the day of the Commission Meeting.
The Mayor will call on you to speak during the Public Comments section of the Agenda
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PRESENTATION Representative Randy Bridges and Senator Danny Carroll
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A.Approve Minutes for January 12, 2021
B.Receive & File Documents
C.Personnel Actions
D.Purchase of Rollout Containers, Lids and Additional Replacement Parts from
Toter, Inc. - C YARBER
E.Approve an updated Pay and Position Schedule for fiscal year 2021 - S
SUAZO
II. BOARD APPOINTMENT(S)
A.Appointment of Randy DeHart, P.E., to the Commissioners of Water Works
B.Appointment of Mike Sims to the Paducah - McCracken County Riverport
Authority Board
III. MUNICIPAL ORDER(S)
A.Approve agreement with Paducah Public Schools for School Resource
Officers - B LAIRD
IV. ORDINANCE(S) - ADOPTION
A. Approve the Consensual Annexation of 5540 Cairo Road - J SOMMER
B. Permitting for Dredging Project- Contract for Professional Services with
HDR Engineering, Inc. for $266,250.00 - R MURPHY
C. Flap Gate Replacement Project- Contract for Professional Services with
HDR Engineering, Inc. for $79,550.00 - R MURPHY
D. Reimbursement Agreement with Paducah McCracken County Joint Sewer
Agency for Video Pipe Inspection for the Paducah Local Flood Protection Project - R
MURPHY
E. Closure of Two Alleys, One Extending North Off Broadway toward
Jefferson Street and the Other Extending West off North Water Street toward North
2nd Street, Located at 133 Broadway and 111 North Water Street - R MURPHY
V. COMMENTS
A.Comments from the City Manager
B.Comments from the Board of Commissioners
C.Comments from the Audience
VI. EXECUTIVE SESSION
January 12, 2021
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, January 12, 2021,
at 5:30 p.m., Mayor Bray presided. Upon call of the roll by the City Clerk, the following answered
to their names: Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5).
In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in
accordance with Kentucky Executive Order 2020-243, all members of the Board of Commissioners
participated using video teleconferencing. Further, this meeting was not open to the public. The
public was invited to view the meeting on YouTube at https://www.youtube.com/user/paducahkygov
or on the government access channel Government 11 (Comcast channel 11).
INVOCATION:
Commissioner Henderson led the invocation
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Bray asked the City Clerk to read the items on
the Consent Agenda.
I(A) Approve Minutes for the December 15, 2020 Paducah Board of Commissioners Meeting
I(B) Receive & File Documents:
Minute File:
1. Notice of Called Joint Meeting between the Board of Commissioners of the City
of Paducah, Kentucky, and the McCracken Fiscal Court – December 15, 2020
2. Oath of Office for Mayor George Bray
3. Oath of Office for Commissioner Carol Gault
4. Oath of Office for Commissioner David Guess
5. Oath of Office for Commissioner Raynarldo Henderson
6. Oath of Office for Commissioner Sandra Wilson
Contract File:
1. One-Year Renewal Agreement – Compost Grinding of Tree Debris and Yard
Waste – Central Paving Company – MO #2081
2. Contract between the City of Paducah and Galls, LLC for purchase of uniform
and gear for Paducah Police Department MO #2403
3. Invoice for Consultant Services – KEDFA – Tax Increment Financing –
Downtown Riverfront Development Project $25,000 MO #2408
4. Interlocal Agreement for Fire and Rescue Services - Water Response MO #2412
5. Contract For Services – KOA Hills Consulting, LLC $95,200, MO #2413
January 12, 2021
6. Contract For Services – Retail Strategies, LLC $40,000, MO #2414
7. Paducah-McCracken County Emergency Operations Plan – Updated July 1, 2020
– and Executive Order - MO #2415
8. Agreement between City of Paducah and Finley Fire Equipment for purchase of
one (1) pumper truck in the amount of $515,360 and Notice of Award – MO
#2417
9. Commonwealth of Kentucky and the City of Paducah – Coronavirus Relief Fund
For States – MO #2418
10. Contract For Services – City of Paducah – W. C. Young Community Center –
signed by City Manager
11. Scope of Work & Proposed Engineering Fee – Bacon/Farmer/Workman – Design
for 25th and 24th Street Projects – ORD 2020-11-8661
12. Amendment #3 to Agreement For Professional Engineering Services – between
City of Paducah and HDR Engineering, Inc., - Pump Stations #3 and #9 - $81,500
ORD 2020-11-8662
13. Tennessee RiverTowns Program State 1: Celebrate Partnership Agreement –
between the Tennessee RiverLine and Paducah-McCracken County – signed by
City Manager October, 2020
Financials File:
1. Financial Highlights – Paducah Water Works – ending October 31, 2020
Bids File:
1. Response to Request for Engineering Services Contract – South 25th Street
Improvement Project – Bacon/Farmer/Workman
2. Request For Bid -Finley Fire Equipment – One (1) Pumper Truck
I(C) Personnel Actions
I(D) A MUNICIPAL ORDER ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP,
LLP FOR THE PREPARATION OF THE CITY’S COMPREHENSIVE ANNUAL
FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2021, 2022, AND
2023, IN AN AMOUNT NOT TO EXCEED $168,700 AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME
(MO #2420; BK 11)
I(E) A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN AN AFRICAN
AMERICAN CIVIL RIGHTS GRANT, THROUGH THE NATIONAL PARK SERVICE,
IN AN AMOUNT NOT TO EXCEED $50,000.00, ON BEHALF OF THE HOTEL
METROPOLITAN (MO #2421; BK 11)
I(F) A MUNICIPAL ORDER ENACTING A VOLUNTARY EXTENSION OF THE LEAVE
POLICY FOR THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT TO
PROVIDE ADDITIONAL LEAVE TIME AND PROTECTIONS TO ELIGIBLE
EMPLOYEES OF THE CITY OF PADUCAH RELATED TO THE COVID-19
PANDEMIC THROUGH MARCH 31, 2021 (MO #2422; BK 11)
Commissioner Gault offered motion, seconded by Commissioner Guess, that the items on the
consent agenda be adopted as presented.
January 12, 2021
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
BOARD APPOINTMENTS
APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF
JIMMY REX SMITH II AND HOWARD FINLEY TO THE BROOKS STADIUM
COMMISISON
Mayor Bray offered Motion, seconded by Commissioner Wilson that the Board of Commissioners
approve the action of Mayor Bray in the appointment of David Guess to replace Richard Abraham,
whose term has expired, to the Brooks Stadium Commission, said term shall expire December 31,
2022, and to reappoint Jimmy Rex Smith II and Howard Finley to the Brooks Stadium Commission,
said terms shall expire December 5, 2024.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF
EDDIE BARKER TO THE COMMISSIONERS OF WATER WORKS
Mayor Bray offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners
approve the action of Mayor Bray in the appointment of David Guess to replace Gerald Watkins,
whose term has expired, to the Commissioners of Water Works, said term shall expire December 31,
2022, and to reappoint Eddie Barker to the Commissioners of Water Works, said terms shall expire
January 6, 2025.
Adopted on call of the roll yeas, Commissioners Gault, Henderson, Wilson and Mayor Bray (4).
Commissioner Guess abstained from the vote.
REAPPOINTMENT OF COMMISSIONER SANDRA WILSON TO THE ELECTRIC
PLANT BOARD
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners approve the action of Mayor Bray in the reappointment of Sandra Wilson, to the
Electric Plant Board, said term shall expire December 31, 2022.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4).
Commissioner Wilson abstained from the vote.
APPOINTMENT OF COMMISSIONER RAYNARLDO HENDERSON TO THE
MUNICIPAL HOUSING COMMISSION
Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners approve the action of Mayor Bray in the appointment of Raynarldo Henderson as
the Mayor’s designee to the Municipal Housing Commission. Said term shall expire December 31,
2022.
January 12, 2021
Adopted on call of the roll yeas, Commissioners Gault, Guess, Wilson, and Mayor Bray (4).
Commissioner Henderson abstained from the vote.
APPOINTMENT OF COMMISSIONER CAROL GAULT TO THE PADUCAH-
McCRACKEN COUNTY JOINT SEWER AGENCY
Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners approve the action of Mayor Bray in the appointment of Carol Gault, to the
Paducah-McCracken County Joint Sewer Agency to replace Brenda McElroy, whose term has
expired. Said term shall expire December 31, 2022
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4).
Commissioner Gault abstained from the vote.
APPOINTMENT OF MAYOR GEORGE GRAY TO THE PADUCAH MONUMENT
COMMITTEE
Commissioner Gault offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners to appoint George Bray, to the Monument Board to replace Brandi Harless, whose
term has expired. Said term shall expire December 31, 2024.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Wilson (4). Mayor
Bray abstained from the vote.
APPOINTMENT OF MELINDA WINCHESTER TO THE CODE ENFORCEMENT
BOARD
Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners approve the action of Mayor Bray in the appointment of Melinda Winchester to the
Code Enforcement Board to replace Carol Gault, who resigned. Said term shall expire August 22,
2023.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
REAPPOINTMENT OF COMMISSIONER SANDRA WILSON TO THE PADUCAH
RIVERFRONT DEVELOPMENT ADVISORY BOARD (PRDA)
Commissioner Henderson offered Motion, seconded by Commissioner Guess that the Board of
Commissioners approve the action of Mayor Bray in the reappointment of Sandra Wilson to the
Paducah Riverfront Development Advisory Board. Said term shall expire December 31, 2022.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4).
Commissioner Wilson abstained from the vote.
January 12, 2021
III. MOTIONS
APPOINTMENT OF COMMISSIONER SANDRA WILSON AS MAYOR PRO TEM
Commissioner Gault offered Motion, seconded by Commissioner Henderson, that Commissioner
Sandra Wilson be nominated and elected Mayor Pro Tem of the City of Paducah to serve in this
capacity until the expiration of her present term as City Commissioner.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4).
Commissioner Wilson abstained from the vote.
IV. MUNICIPAL ORDER
APPROVE TERMINATION OF THE AGREEMENT WITH LOSE & ASSOCIATES, INC.,
FOR AN INDOOR RECREATION & AQUATIC FACILITY DESIGN AND
MANAGEMENT SERVICES
Commissioner Henderson offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt a Municipal Order entitled, “A MUNICIPAL ORDER TERMINATING THE
AGREEMENT WITH LOSE & ASSOCIATES, INC. FOR PROFESSIONAL DESIGN AND
CONSTRUCTION MANAGEMENT SERVICES FOR AN INDOOR RECREATION AND
AQUATICS FACILITY.”
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5) (MO #2423; BK 11)
ORDINANCE – EMERGENCY
ALCOHOLIC BEVERAGE LIENSE RENEWAL WAIVER
Mayor Bray offered Motion, seconded by Commissioner Henderson, the Board of Commissioners
adopt an Emergency Ordinance entitled, “AN ORDINANCE AUTHORIZING THE ONE-TIME
WAIVING OF LOCAL ALCOHOLIC BEVERAGE LICENSE RENEWAL FEES FOR CERTAIN
ALCOHOL LICENSE TYPES FOR THE JANUARY 31, 2021, RENEWAL DEADLINE TO
MITIGATE THE IMPACT OF THE COVID-19 PANDEMIC AND DECLARING AN
EMERGENCY TO EXIST.” This Ordinance is summarized as follows: That the annual alcoholic
beverage license renewal fee set forth in Paducah Code of Ordinances Sec. 6-37 shall be waived for
license renewals with a deadline of January 31, 2021, for the following license types:
• Brewer’s License
• Caterer’s License
• Extended Hours Supplemental License
• Microbrewery License
• NQ-1 Retail Drink License
• NQ-2 Retail Drink License
• NQ-3 Retail Drink License
• NQ-4 Retail Malt Beverage Drink License
January 12, 2021
• Qualified Historic Site License
• Quota Retail Drink License
• Special Sunday Retail Drink License
• Supplemental Bar License
All other renewal fees, except for those waived shall remain in full force and effect and be due and
payable on or before the January 31, 2021, deadline. Further, this waiver does not apply to alcohol
license renewals due and payable on or before August 31, 2021, or any renewal fees due and
payable thereafter. Additionally, there shall be no waiver of fees for new alcoholic beverage
licenses. Each business entity whose license renewal fee is waived pursuant to this Ordinance shall
be required to submit to the Paducah Finance Department a copy of the business’s 2022 State
Alcoholic Beverage License on or before January 31, 2021, in order to receive their local Alcoholic
Beverage License. Further, each business entity’s business license, payroll taxes, and property taxes
must be current with the Paducah Finance Department in order for the local alcohol license to be
issued. Pursuant to KRS 83A.060, the City Commission suspends the requirement of a second
reading of this ordinance. As grounds therefor, the City Commission does hereby declare an
emergency to exist due to the need to mitigate the local economic effects of the COVID-19
pandemic and the fact that the deadline for alcohol license renewal fees is approaching.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5) (ORD 2020-12-8667; BK 36)
ORDINANCE ADOPTION
GREENWAY TRAIL PHASE V – CHANGE ORDER #1 TO JIM SMITH CONTRACTING,
LLC CONTRACT FOR $37,585.10
Commissioner Wilson offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, “AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH JIM SMITH
CONTRACTING, LLC, TO INCREASE THE CONTRACT BY $37,585.10 FOR THE
GREENWAY TRAIL PHASE V PROJECT.” This ordinance is summarized as follows: This
ordinance authorizes the execution of Change Order No. 1 for an increase in the net amount of
$37,585.10 with Jim Smith Contracting, LLC, for a new total contract cost of $516,935.60 for the
Greenway Trail Phase V project.”
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5) (ORD 2020-12-8668; BK 36)
ORDINANCE INTRODUCTIONS
APPROVE THE CONSESUAL ANNEXATION OF 5540 OLD CAIRO ROAD
Commissioner Wilson offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, “AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN
PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH,
AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED
January 12, 2021
WITHIN THE SAID CORPORATE LIMITS.” This Ordinance is summarized as follows: The City
of Paducah hereby approves the final annexation of certain tracts of property contiguous to the
present city limits, located at 5540 Cairo Road, containing 11.029 acres.
PERMITTING FOR DREDGING PROJECT – CONTRACT FOR PROFESSIONAL
SERVICES WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $266,250
Commissioner Gault offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HDR
ENGINEERING, INC. IN AN AMOUNT OF $266,250 FOR PROFESSIONAL SERVICES FOR
THE PERMITTING FOR DREDGING PROJECT.” This Ordinance is summarized as follows: This
Ordinance authorizes the Mayor to execute a professional services agreement in an amount of
$266,250 with HDR Engineering, Inc. for professional services related to the permitting for
dredging project. This expenditure shall be charged to Dredging Project No. DT0047.
FLAP GATE REPLACEMENT PROJECT – CONTRACT FOR PROFESSIONAL
SERVICES WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $79,550
Commissioner Wilson offered Motion, seconded by Commissioner Guess that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HDR
ENGINEERING, INC. IN AN AMOUNT OF $79,550 FOR PROFESSIONAL SERVICES FOR
THE FLAP GATE REPLACEMENT PROJECT.” This Ordinance is summarized as follows: This
Ordinance authorizes the Mayor to execute a professional services agreement in an amount of
$79,550 with HDR Engineering, Inc. for professional services related to the flap gate replacement
project. This expenditure shall be charged to the Flap Gates Project No. FW0010
REIMBURSEMENT AGAREEMENT WITH PADUCAH-McCRACKEN COUNTY JOINT
SEWER AGENCY FOR VIDEO PIPE INSPECTION FOR THE PADUCAH LOCAL
FLOOD PROTECTION PROJECT
Commissioner Gault offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE PADUCAH
MCCRACKEN COUNTY JOINT SEWER AGENCY FOR REIMBURSEMENT OF COSTS
ASSOCIATED WITH VIDEO PIPE INSPECTION OF ALL GRAVITY DRAINS TRAVERSING
THE PADUCAH LOCAL FLOOD PROTECTION PROJECT.” This Ordinance is summarized as
follows: That the City Commission does hereby authorize the Mayor to execute a Reimbursement
Agreement with the Paducah McCracken County Joint Sewer Agency for reimbursement of costs
associated with video pipe inspection of all gravity drains traversing the Paducah Local Flood
Protection Project as required by the U.S. Army Corps of Engineers. This expenditure shall be
charged to the MAP Fund – Construction materials/Storm Sewer Account No. 23002217-53920.
CLOSURE OF TWO ALLEYS, ONE EXTENDING NORTH OFF BROADWAY TOWARD
JEFFERSON STREET AND THE OTHER EXTENDING WEST OFF NORTH WATER
STREET TOWARD NORTH 2ND STREET, LOCATED AT 133 BROADWAY AND 111
NORTH WATER STREET
January 12, 2021
Commissioner Gault offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioner introduce an ordinance entitled, “AN ORDINANCE PROVIDING FOR THE
CLOSING OF TWO ALLEYS, ONE EXTENDING NORTH OFF BROADWAY TOWARD
JEFFERSON STREET BETWEEN NORTH WATER STREET AND NORTH 2ND STREET AND
THE OTHER EXTENDING WEST OFF NORTH WATER STREET TOWARD NORTH 2ND
STREET BETWEEN BROADWAY AND JEFFERSON STREET LOCATED AT 133
BROADWAY AND 111 NORTH WATER STREET, AND AUTHORIZING THE MAYOR TO
EXECUTE ALL DOCUMENTS RELATING TO SAME.” This ordinance is summarized as
follows: The City of Paducah does hereby authorize the closing of two alleys bounded by
Broadway, North Water Street, Jefferson Street & North 2nd Street located at 133 Broadway and 111
North Water Street and authorizing the Mayor to execute all documents relating to same. The City
of Paducah is the only property owner in or abutting the public way, and therefor has given their
written and notarized consent to the closing shall be evidenced by the adoption of this Ordinance.
CITY MANAGER COMMENTS
• Welcomed the Mayor and new Commissioner aboard.
• Mary Hammond informed him that Paducah was recognized in two travel publications; (1)
Travel & Leisure and (2) Departures.
•
CITY COMMISSION COMMENTS
• Commissioner Gault congratulated Commissioner Wilson on her appointment as Mayor Pro
Tem. She is looking forward to serving with this Commission.
• Commissioner Henderson said he was excited for the opportunity to serve. Commended
City Manager Jim Arndt and the entire staff for the smooth transition and thanked them for
making it such an easy process.
• Commissioner Wilson thanked all the staff who prepared for the Swearing-In Ceremony.
• Mayor Bray expressed his appreciation to City Manager Arndt, Assistant City Manager
Michelle Smolen, City Clerk Lindsay Parish, IT Director Stephen Chino and the entire staff.
He is excited to work with this Commission. Made additional comments regarding
COVID-19 numbers in Western Kentucky and the coming availability of the vaccine
EXECUTIVE SESSION
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topics:
Issues which might lead to the appointment, dismissal or disciplining
of an employee, as permitted by KRS 61.810(1)(f)
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5)
January 12, 2021
RECONVENE IN OPEN SESSION
Mayor Bray offered motion, seconded by Commissioner Wilson, that the Paducah Board of
Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5)
ADJOURN
Commissioner Wilson offered motion, seconded by Commissioner Henderson, to adjourn the
meeting of the Paducah Board of Commissioners. All in favor.
Meeting ended at approximately 7:23 p.m.
ADOPTED: January 26, 2021
______________________________
George Bray, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
January 26, 2021
Minute File:
1. Notice of Cancellation of the Board of Commissioners Meeting scheduled for
December 22, 2020
2. Notice of a Regular Meeting of the Board of Commissioners of the City of Paducah,
scheduled for 5:30 p.m. on Tuesday, January 12,2021. Meeting held virtually.
Contract File:
1. Tolling Agreement between Jim Smith Contracting, Co., JSC Terminal (d/b/a Midwest
Terminal) and City of Paducah – MO #2410
2. Agreement with Paducah Convention & Visitors Bureau regarding Lou Hammond
Group – MO #2414
3. Termination of Agreement between City of Paducah and Lose Design – MO #2423
4. Interlocal Cooperation Agreement between City of Paducah, County of McCracken,
Paducah/McCracken County Industrial Development Authority (IDA) and Greater
Paducah Economic Development Council – ORD 2020-12-8664
CITY OF PADUCAH
January 26, 2021
Upon the recommendation of the City Manager's Office, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Michelle Smolen
City Manager's Office Signature
1/21/2021
Date
CITY OF PADUCAH
CITY OF PADUCAH
PERSONNEL ACTIONS
PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS
PREVIOUS POSITION CURRENT POSITION
E-911 AND BASE RATE OF PAY AND BASE RATE OF PAY NCS/CS FLSA EFFECTIVE DATE
Abbott, Hannah Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$18.97/hr $19.54/hr
Buckingham, Rebecca Shift Supervisor Telecommunicator NCS Non-Ex January 8, 2021
$23.24/hr $22.58/hr
Collins, Samantha Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$22.56/hr $25.24/hr
Fowler, Hillary Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$18.60/hr $19.16/hr
Genis, Kim Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$21.90/hr $22.34/hr
Goins, Stephanie Interim Shift Supervisor Interim Shift Supervisor NCS Non-Ex January 28, 2021
$22.56/hr $24.40/hr
Hood, Robyn E-911 Communication Services Manager E-911 Communication Services Manager NCS Ex January 28, 2021
$38.39/hr $39.54/hr
Lambert, Sarah 911 System Administrator 911 System Administrator NCS Ex January 28, 2021
$24.15/hr $24.87/hr
Martin, Tara Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$20.24/hr $20.85/hr
Noland, Stacey Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$21.90/hr $22.56/hr
Peery, Laura Senior Administrative Assistant Senior Administrative Assistant NCS Non-Ex January 28, 2021
$23.41/hr $24.11/hr
Puckett, Ashleigh Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$21.90/hr $22.34/hr
Quinn, Courtney Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$22.56/hr $24.24/hr
Reed, Taryn Telecommunicator Telecommunicator NCS Non-Ex January 28, 2021
$22.56/hr $23.24/hr
Spears, Amber Shift Supervisor Shift Supervisor NCS Non-Ex January 28, 2021
$25.35/hr $26.11/hr
Taylor, Serena Telecommunicator Interim Shift Supervisor NCS Non-Ex January 14, 2021
$21.90/hr $23.00/hr
Whitley, Allyson Shift Supervisor Shift Supervisor NCS Non-Ex January 28, 2021
$24.90/hr $26.65/hr
CUSTOMER EXPEREINCE
Sherwood, Alexandra C. Customer Experience Representative Customer Experience Representative NCS Non-Ex January 28, 2021
$17.87/hr $18.41/hr
Warmath, Christopher J. Customer Experience Representative Customer Experience Representative NCS Non-Ex January 28, 2021
$17.87/hr $18.23/hr
FIRE - SUPPRESSION
Holzapfel, Johnathon Firefighter Relief Driver NCS Non-Ex January 14, 2021
$14.99/hr $15.81/hr
Matheny, Jeremy Firefighter Relief Driver NCS Non-Ex December 31, 2020
$14.99/hr $15.81/hr
McKinney, Shea Firefighter Relief Driver NCS Non-Ex December 31, 2020
$14.99/hr $15.81/hr
Rathman, Ronnie Battalion Chief Battalion Chief NCS Ex January 14, 2021
$38.55/hr $39.71/hr
PARKS & RECREATION
Wilson, Lessa Senior Administrative Assistance Senior Administrative Assistance NCS Non-Ex January 14, 2021
$21.91/hr $22.57/hr
POLICE
Antonites, Nathan Captain Captain NCS Ex January 28, 2021
$36.61/hr $37.71/hr
Baxter, Christopher Captain Captain NCS Ex January 28, 2021
January 26, 2021
CITY OF PADUCAH
PERSONNEL ACTIONS
January 26, 2021
$37.72/hr $38.85/hr
Copeland, Anthony J. Assistant Chief Assistant Chief NCS Ex January 28, 2021
$40.94/hr $42.58/hr
Crowell, Justin Assistant Chief Assistant Chief NCS Ex January 28, 2021
$40.94/hr $42.58/hr
Barkley, Meridith Evidence Technician Evidence Technician NCS Non-Ex January 28, 2021
$16.29/hr $16.62/hr
Farrell, Mary Records Clerk Records Clerk NCS Non-Ex January 28, 2021
$16.04/hr $16.52/hr
Fooshee, Amanda Senior Evidence Technician Senior Evidence Technician NCS Non-Ex January 28, 2021
$18.08/hr $18.44/hr
Hayes, Joseph A. Captain Captain NCS Ex January 28, 2021
$37.70/hr $38.83/hr
Miller, Sabrina Records Clerk Records Clerk NCS Non-Ex January 28, 2021
$16.04/hr $16.36/hr
Miller, Vicki L. Records Clerk Records Clerk NCS Non-Ex January 28, 2021
$18.83/hr $19.40/hr
Newberry, Robin L. Senior Administrative Assistant Senior Administrative Assistant NCS Non-Ex January 28, 2021
$26.10/hr $26.88/hr
Newlon, Kimberly G. Senior Records Clerk Senior Records Clerk NCS Non-Ex January 28, 2021
$19.09/hr $19.66/hr
Smith, Matthew L. Captain Captain NCS Ex January 28, 2021
$37.70/hr $38.83/hr
Travis, Amy P. Records Manager Records Manager NCS Ex January 28, 2021
$21.18/hr $21.60/hr
Turner, Troy Captain Captain NCS Ex January 28, 2021
$36.81/hr $37.91/hr
PARKS & RECREATION POSITION REASON EFFECTIVE DATE
Byas, Jaylon Laborer - Parks Maintenance Resignation January 3, 2021
Newberry, Peyton Laborer - Parks Maintenance Resignation January 23, 2021
Styers, James B. Laborer - Parks Maintenance Resignation January 3, 2021
PLANNING
Tracy, Tammera Director of Planning Resignation January 19, 2021
PUBLIC WORKS
Vickery, William ROW- Streets Resignation January 27, 2021
TERMINATIONS - FULL-TIME (F/T)
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Purchase of Rollout Containers, Lids and Additional Replacement Parts from Toter, Inc. - C
YARBER
Category: Municipal Order
Staff Work By: Latrisha Pryor
Presentation By: Chris Yarber
Background Information: Equipment available under National Intergovernmental Purchasing Alliance
(IPA) Contract Number 171717, therefore, competitive bidding is not required. Thus requesting authorization be
given to allow purchases not to exceed $75,000.00 for roll-out containers, lids, and additional replacement parts
from Toter, Inc. throughout the fiscal year 2021 for the Solid Waste Division.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name: Solid Waste Fund - Equipment Other
Account Number: 50002209-542190
Staff Recommendation: That the City of Paducah hereby authorizes the Finance Director to make payment
to Toter, Inc., for the purchase of roll-out containers, lids, and replacement parts for the 2020-2021 fiscal year,
in an amount not to exceed $75,000.00 and authorizes the Mayor to execute all documents related to same.
These containers and accessories will be used by customers within the City limits of Paducah served by the
Solid Waste Division, Public Works Department. This purchase is made in compliance with the National
Intergovernmental Purchasing Alliance (IPA) Contract Number 171717.
Attachments:
1.MEMO RE PROCUREMENT OF ROLL OUT CONTAINERS (00213889x9D931)
2.MO - refuse-rollout containers 2021
Paducah Bank Building, Suite 301
555 Jefferson Street
P.O. Box 969
Paducah, Kentucky 42002-0969
TELEPHONE: (270) 450-8253
FACSIMILE: (270) 450-8259
MEMORANDUM
TO: Chris Yarber, City of Paducah
FROM: Lisa Emmons, Holly Homra
DATE: August 30, 2018
RE: Procurement of Roll-Outs for Solid Waste
______________________________________________________________________________
You have inquired about whether the City of Paducah may purchase roll-out trash receptacles
from the National Intergovernmental Purchasing Alliance without placing this contract out for
bids. After researching this issue, we have determined that the City may do so.
The National Intergovernmental Purchasing Alliance (National IPA) is a cooperative purchasing
organization that works with governmental entities to competitively bid and award contracts for
the purchase of services and supplies. Contracts are bid in accordance with state procurement
requirements so that they can be used by many types of governmental entities, including states,
counties, cities, special agencies, and educational institutions. To do this, National IPA partners
with “lead agencies” which prepare a Request for Proposals (RFP) for specific services or
supplies. Vendors then competitively bid on these RFPs, and a contract is awarded to the best
bidder. Once a contract is awarded, all participating governmental agencies can deal directly
with the successful vendor, using the National IPA contract.
The Kentucky Model Procurement Code allows cooperative purchasing of this nature. Pursuant
to the Code, a public purchasing unit (here, the City of Paducah) may participate in a cooperative
purchasing agreement with another public purchasing unit or foreign purchasing activity (here,
the National Intergovernmental Purchasing Alliance) for the acquisition of any supplies or
services. See, KRS 45A.300. By opting into the National IPA, the City has entered into a
cooperative purchasing agreement and can use this agreement to purchase the above-mentioned
roll-out receptacles and any other products offered through National IPA without having to use
its own time and resources to put these contracts out for bids.
MUNICIPAL ORDER NO. __________
A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF ROLL-OUT
CONTAINERS, LIDS AND ADDITIONAL REPLACEMENT PARTS FROM TOTER, INC., IN AN
AMOUNT NOT TO EXCEED $75,000 FOR THE PUBLIC WORKS SOLID WASTE DIVISION
WHEREAS, the Public Works Solid Waste Division is in need of new roll-out solid
waste containers for distribution to the citizens of Paducah as required for solid waste pick-up; and
WHEREAS, this equipment is available under National Intergovernmental Purchasing
Alliance (IPA) Contract Number 171717, and, therefore, competitive bidding is not required; and
WHEREAS, in order to allow the purchase for additional roll-outs, lids and replacement
parts as necessary throughout the fiscal year, the Solid Waste Division is requesting that authorization be
given to allow purchases in an amount not to exceed $75,000.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the Finance Director to make
payment to Toter, Inc., for the purchase of roll-out refuse containers, lids and replacement parts for the
2020-2021 fiscal year, in an amount not to exceed the City’s budgeted amount of $75,000 and authorizes
the Mayor to execute all documents related to same. These containers and accessories will be used by
customers within the City limits of Paducah served by the Solid Waste Division, Public Works
Department. This purchase is made in compliance with the National Intergovernmental Purchasing
Alliance (IPA) Contract Number 171717.
SECTION 2. This expenditure shall be charged to the Solid Waste Fund – Equipment
Other, Account 50002209-542190.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
________________________________
Mayor George Bray
ATTEST:
_______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, January 26, 2021
Recorded by Lindsay Parish, City Clerk, January 26, 2021
\mo\refuse-rollout containers 2021
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Approve an updated Pay and Position Schedule for fiscal year 2021 - S SUAZO
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Stefanie Suazo
Background Information: The Position and Pay Schedule adjust changes to staff compensation based on
new and previously approved merit increases. It also authorizes a new Network Administrator position to the
Information Technology Department. This schedule will assist Finance for fiscal year 2022 budgeting.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s): Implement Measures to Recruit & Retain Quality City
Employees.
Funds Available:Account Name:
Account Number:
Staff Recommendation: Adopt the proposed Position & Pay Schedule and adjustments.
Attachments:
1.MO Position and Pay Schedule FY2020-2021 1-26-21
2.Copy of Position and Pay Schedule -January 26 2021
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AMENDING THE FY2020-2021 POSITION AND
PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY
WHEREAS, the City Commission adopted Municipal Order No. 2350 on June 24,
2020, approving the FY2020-2021 Position and Pay Schedule; and
WHEREAS, the City Commission adopted Municipal Order No. 2385 to make
certain adjustments to pay and positions based on the results of the Classification and
Compensation Study; and
WHEREAS, the City Commission now wishes to amend the FY2020-2021
Position and Pay Schedule to make certain necessary changes to staff compensation based on
new and previously approved merit increases and also to authorize a new Network Administrator
position for the In formation Technology Department; and
WHEREAS, in order to implement the changes, it is necessary to amend the
FY2020-2021 Position and Pay Schedule.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby amends the FY2020-2021 Position
and Pay Schedule for the employees of the City of Paducah as attached hereto and made part
hereof (Exhibit A).
SECTION 2. This Order will be in full force and effect from and after the date of
its adoption.
______________________________
George Bray, Mayor
ATTEST:
___________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, January 26, 2021
Recorded by Lindsay Parish, City Clerk, January 26, 2021
mo/Position and Pay Schedule FY2020-2021 1-26-21
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Approve agreement with Paducah Public Schools for School Resource Officers - B LAIRD
Category: Municipal Order
Staff Work By: Brian Laird, Anthony Copeland, Ty Wilson
Presentation By: Brian Laird
Background Information: In March 2020, the City of Paducah applied for a grant through the Office of
Community Oriented Policing Services (COPS). The purpose of the grant was to fund the hiring of three (3)
police officers that will serve as School Resource Officers in partnership with the Paducah Independent School
District. The City if Paducah received approval of a grant award in an amount up to $375,000 and formally
approved acceptance of the grant on July 28, 2020.
The COPS grant requires a Memorandum of Understanding (MOU) to be executed between the City of
Paducah and Paducah Independent School District. The purpose of the MOU is to clearly define roles and
responsibilities, along with the purpose of the program. Additionally, the MOU outlines the financial
obligations of Paducah Independent School District.
On January 11, 2021, the Board of Education for the Paducah Independent School District approved the
Memorandum of Understanding.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize and direct the Mayor to execute the agreement.
Attachments:
1.sro paducah agreement
2.Municipal Order - MOU-Paducah Independent School District – Resource Officers 2021
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE
A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PADUCAH
AND THE PADUCAH INDEPENDENT SCHOOL DISTRICT, TO ESTABLISH A
PARTNERSHIP TO ALLOW THREE (3) PADUCAH POLICE OFFICERS TO SERVE
AS SCHOOL RESOURCE OFFICERS.
WHEREAS, in March 2020, the City of Paducah applied for a grant through the
Office of Community Oriented Policing Services (COPS). The purpose of the grant was
to fund the hiring of three (3) police officers that will serve as School Resource Officers
in partnership with the Paducah Independent School District, and
WHEREAS, the City if Paducah received approval of a grant award in an amount
up to $375,000 and formally approved acceptance of the grant by adopting Municipal
Order 2369 on August 11, 2020; and
WHEREAS, the City of Paducah now wishes to enter into a Memorandum of
Understanding with the Paducah Independent School District to clearly define roles and
responsibilities, along with the purpose of the program, and the financial obligations of
Paducah Independent School District.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY
SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute a
Memorandum of Understanding, in substantially the form attached hereto and made part
hereof (Exhibit A), between the City of Paducah and the Paducah Independent School
District to establish a partnership to allow three (3) Paducah police officers to serve as
school resource officers, and to clearly define roles and responsibilities, along with the
purpose of the program. Additionally, the MOU will outline the financial obligations of
Paducah Independent School District
SECTION 2. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
Mayor George Bray
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, January 26, 2021
Recorded by Lindsay Parish, City Clerk, January 26, 2021
\mo\MOU-Paducah Independent School District – Resource Officers 2021
Exhibit A
Memorandum of Understanding
THIS AGREEMENT made and entered into this _______ day of_______, 2021, by and
between the City of Paducah and the Paducah Public School System for four (4) years
commencing August ___, 2021 and expiring August ___ 2025. It is expressly agreed and
understood that the Paducah Public School System and the City of Paducah shall not be
bound hereby beyond the foregoing four (4) year term but may continue the services as
set forth herein, at which time a new Agreement will be negotiated.
WITNESSETH:
WHEREAS as part of HB330 and as particularly codified in KRS 158.441, the
1998 General Assembly authorized the provisions for School Resource Officer
(hereinafter “SRO”) services by means of a contract to be entered into by a local school
district through its Board and a law enforcement agency;
WHEREAS, the Paducah Public School System and the City of Paducah desire to
set forth in this School Resource Officer Agreement (hereinafter “SRO Agreement”) the
specific terms and conditions of the services to be provided by said SRO and School
System;
WHEREAS, the City of Paducah has been awarded $375,000 from the
Department of Justice, Community Oriented Policing Services (COPS) Hiring Program
(CHP) (award number 2020UMWX0363) and the funds from that award will be used to
assist in the funding of this Agreement;
WHEREAS, the use of the CHP funds are authorized by CHP because Paducah
Public School System is located within the jurisdiction of the City of Paducah.
I. Purpose
The purpose of this Agreement is to engage in a partnership between the Paducah
Police Department and the Paducah Public School System for the establishment of a
School Resource Officer Program (hereinafter “SRO Program”). The establishment of
the SRO Program will be executed in conjunction with the U.S. Department of Justice,
Community Oriented Policing Services (hereinafter “COPS”) School Resource Officer
COPS Hiring Program (hereinafter “CHP”). The Paducah Police Department, contingent
on the availability of and hiring of qualified officers to fulfill the role of SRO, will
endeavor to provide three (3) certified police officers for the duration of this Agreement.
The purpose of establishing this SRO Program will be to provide the youth of the
community with a safe learning environment which is free of distractions created by the
fear of violence. In doing this, each SRO will assist in meeting the needs of students to
help create a promising future while building stronger relationships between the youth of
the community and the law enforcement officers tasked with their protection.
II. Roles and Responsibilities of the Paducah Police Department
The Paducah Police Department SRO team will be tasked with the following
duties:
The Paducah Police Department will:
• Employing certified police officers, including, without limitation, (1) the payment
of all salary, wages, and benefits; (2) maintenance of workers’ compensation,
unemployment and other insurances; and (3) making all necessary tax
withholdings.
• Provide a safe and secure learning environment for students and teachers.
• Coordinate with other community resources such as non-profits that provide
services to youth in need, the Cabinet for Health and Family Services, the
Department of Juvenile Justice, Child Protective Services, Paducah Schools
Student Resource Office, and other partners who may assist in the development of
the youth of our community.
• Provide safety training and education for both students and school faculty.
• Promote positive relationships between the Paducah Police Department, youth,
their parents and faculty.
• Ensure the SRO is a positive role model who upholds both the values of the
Paducah Police Department and complies with the policies and procedures of the
Paducah Public School System.
• Ensure the SRO assists with security at special events, sporting events and other
after-school programs as designated by the school administration and a designee
of the Chief of Police.
• Provide criminal reporting and investigate services as outlined by Kentucky
Revised Statutes, Paducah Police Department Policies and Procedures and
Paducah Public School System Policies and Procedures.
• Maintain detailed records and reports of weekly activities for both the school and
police department chain of command.
• Assist with school security measures and security assessments.
• Assist with the implementation of the maintenance of youth programs such as,
Handle With Care as outlined in the School Safety & Resiliency Act, Family
Accountability, Intervention and Response Team (FAIR Team), D.A.R.E. and the
Summer Lunch Program.
• Take appropriate law-enforcement action when necessary while weighing the
protection and safety of students.
• Assist with victim advocacy of at-risk students.
• Assist with the administration of KRS 156.095, KRS 158.1559, KRS 158.4412,
158.162, KRS 620.030 and the directives outlined therein.
• Take an active role in Positive Behavior Interventions and Supports (PBIS) within
the school.
• Ensure that only under exigent circumstances or through direct supervisor
approval shall the SRO leave the campus during school hours.
In fulfilling these duties, the Paducah Public School System understands that the SRO(s)
will not act as a school disciplinarian, as disciplining students is the responsibility of the
school. Acts of truancy and violations of the school’s standards of conduct will be
enforced by school faculty.
III. Roles and Responsibilities of the Paducah Public School System
The Paducah Public School System will:
• Provide SRO(s) with a secure location for the storing of files, documents and
personal belongings.
• Provide a private location for the SRO(s) to speak with possible victims, at-risk
youth, and youth who are suspected to be involved in criminal activity.
• Provide usual and customary office supplies the SRO(s) may require.
• Provide each SRO with a Paducah Public School System Policy and Procedure
Manual.
•
IV. Authority
All SRO(s) will be certified police officers as specified within KRS 15.380 to
KRS 14.404. The Paducah Police Department recognizes and respects the authority of the
principal, and his or her designee, to be the primary leader and manager of each school
campus. The SRO, however, has the authority and responsibility to ensure proper
decisions are made in reference to crimes, crime scenes, and any incidents that pose a
serious threat to public safety.
During any law enforcement-related event on a school campus, the SRO will
consult the principal or designee in the law enforcement decisions being made to resolve
the incident when feasible. During any law enforcement related event, it may become
necessary for the SRO to temporarily take charge of the incident and/or school campus to
protect the integrity of the investigation and/or crime scene and ensure the safety of the
students and staff, until properly relieved.
V. Chain of Command
SRO(s) assigned to the Paducah Public School System shall follow the regular
chain of command structure as established by the Paducah Police Department Policies
and Procedures and as designated by the Chief of Police. Each SRO will be assigned to a
designated school(s) and shall report to said school during regular session. The SRO(s)
will meet and communicate with school faculty on a daily basis to address any needs or
issues which may arise.
VI. Training and Probationary Period
SRO(s) will complete a National Association of School Resource Officers
(NASRO) 40-hour basic training course within nine months of the CHP award date of
_____________, 2021 or six months from the SRO hire date, whichever comes first.
SRO(s) will also undergo a 12-month probationary period of monthly evaluations. The
monthly evaluations will be conducted by the direct supervisor of each SRO(s) with input
from school faculty. Once the 12-month probationary period is complete the SRO(s) will
be placed on a quarterly evaluation cycle to be completed by their direct supervisor with
input from school faculty.
VII. Selection of SRO(s)
SRO(s) shall be vetted in the same manner and by the same governing policies
and procedures as all Paducah Police Department Officers. The Paducah Public School
System shall be allowed to participate in the interviewing and selection of vetted and
qualified applicants. The Paducah Public School System may request replacement or
removal of an SRO for violations of the system’s policies and procedures and the
Paducah Police Department will comply with all such reasonable requests.
VIII. Cost Reimbursement
The parties acknowledge and agree that the Paducah Public School System is
responsible for and will reimburse the City of Paducah General Government for the cost
and expenses as follows:
The COPS CHP grant, which has been granted and by which this Agreement the City
of Paducah shall administer, will fund up to 75% or $375,000, whichever is less, of
the costs associated with the salary and fringe benefits of three (3) certified Paducah
Police Officers for a period of four years. The rate of local responsibility and yearly
reimbursement by the Paducah Public School System shall be set (in percentages) at:
• Year 1 30% estimated at $119,446.43 1
• Year 2 32% estimated at $127,409.53
• Year 3 38% estimated at $151,298.82
• Year 4 50% estimated at $159,595.82
The City of Paducah will invoice the Paducah Public School System on a quarterly basis.
During the 4th quarter billing cycle, the City of Paducah Finance department shall
reconcile any payroll related changes to salary and fringe benefits. Examples of this
include, but are not limited to, changes in Federal, State or Local payroll law and/or the
Kentucky Retirement System.
In the event that an SRO position cannot be filled, the Paducah Public School System will
not be liable for reimbursement of the vacant position(s).
IX. Equipment and Uniform
The Paducah Police Department will be responsible for all costs related to the
training, uniforms, and equipment for each SRO. This may include, but not be limited to,
a Paducah Police Department vehicle, uniforms as designated by Paducah Police
Department Policy and Bargaining Unit contract, and duty equipment.
X. No Discrimination and/or Civil Rights Violations
The Parties will endeavor to ensure that their employees and/or agents do not
violate any discrimination and/or civil rights laws, specifically including, but not limited
to: Section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. § 794); Section 901 of the Education Amendments
1 The parties hereby agree and understand that the four dollar figures contained herein are mere estimates
and the actual dollar figures may be more or less than the estimates.
of 1972 (20 U.S.C. § 1681); Section 303 of the Age Discrimination Act of 1975 (42
U.S.C. § 6102); Section 809(c) of Title I of the Omnibus Crime Control and Safe Streets
Act of 1968 (34 U.S.C. § 10228(c)); Section 1407(e) of the Victims of Crime Act of 1984
(34 U.S.C. § 20110(e)); Section 299A(b) of the Juvenile Justice and Delinquency
Prevention Act of 2002 (34 U.S.C. § 11182(b)); and Section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13)).
XI. No Exclusion or Disqualification, Fraud, Bribery or Gratuity
The Paducah Public School System hereby acknowledges and verifies that it is
not excluded or disqualified from participation in federal assistance programs and agrees
to comply with subpart C of the OMB guidance in 2 C.F.R. Part 180 (Government-wide
Debarment and Suspension) and subpart C of 2 C.F.R. Part 2867 (DOJ-specific
requirements). The Paducah Public School System also agrees that if it becomes aware
of any federal violations involving fraud, bribery, or gratuity that may affect the awarded
federal funds, it will immediately contact the Chief of Police of the Paducah Police
Department so that a report may be made to the Department of Justice.
XII. Entire Agreement
The Parties Acknowledge that this is the entire agreement between them but
further understand that this Agreement may be subject to modifications and revisions in
an ongoing joint effort to keep same compliant with State and Federal laws and
regulations.
Entered into this the ________ day of ________________,_______.
Paducah Public Schools City of Paducah
BY: __________________________ BY:______________________________
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Approve the Consensual Annexation of 5540 Cairo Road - J SOMMER
Category: Ordinance
Staff Work By: Josh Sommer
Presentation By: Tammara Tracy
Background Information: The Petitioner, Chemstation, is requesting annexation into the City of Paducah
via letter dated November 13, 2020. The area proposed for annexation is 11.029 acres near Exit 3. Case
#ANX2020-134.
The Petitioner wishes to relocate their industrial cleaning business to the rear portion of the site to provide
support services to existing businesses, including some in Commerce Park. One of the owner/operators of the
business also plans on residing in the single-family residence located on the front portion of the site.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Approval of the annexation
Attachments:
1.ORD - Annex 5440 Cairo Road
2.Base Map ANX2020-134 5540 Cairo Rd
3.Signed Request to Annex
4.Plat of Annexation 12-23-20 5540 Cairo Rd
ORDINANCE NO. 2021-_____-________
AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH,
KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE
CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE
BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE
LIMITS
WHEREAS, the property, approximately 11.029 acres of land located at 5540 Cairo
Road, is contiguous to the City of Paducah and particularly and accurately set out in the legal
description below; and
WHEREAS, said property is urban in character and will be developed and expanded
upon by the business which has requested the annexation; and
WHEREAS, the owner, Chemstation, has requested such annexation in writing to the
Board of Commissioners; and
WHEREAS, said tracts of land are not within the boundary of another incorporated city.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah, Kentucky, annexes into the corporate limits and
makes a part of the City of Paducah, Kentucky, said real property being more particularly and
accurately described as follows:
LEGAL DESCRIPTION OF ANNEXATION
Lying on the Southerly side of Cairo Road (Kentucky Highway 305) and being the Heartland Janitorial
Supplies LLC property recorded in Deed Book 1417, page 666 and part of the former Paducah & Illinois
Railroad (now Paducah & Louisville Railway) property, McCracken County Court Clerk’s office, McCracken
County, Kentucky and more particularly bounded and described as follows to wit:
Beginning at an existing ½” rebar with Illegible cap in the South right-of-way line of Cairo Road at the
Northeasterly corner of the Brad and Jack Buchanan property per Deed Book 1279, page 335, said point
being S 7°52’45” E 30.00 feet from a point in the centerline of said Cairo Road that is 663.07 feet as
measured Eastwardly along said centerline from its intersection with the center of a 7 foot by 3 foot
concrete box culvert crossing under said Cairo Road at Highway Station 76+ 29.7 feet that is approximately
823.5 feet as measured Eastwardly along said centerline from its intersection with the centerline of
Shaffer Road; THENCE FROM SAID POINT OF BEGINNING N 82°07’15” E with the South right-of-way line
of said Cairo Road 283.33 feet to a ½” rebar with cap 3732 set at PC Station 85+76.1 and the beginning of
a curve to the left having a radius of 2,894.79 feet; thence Northeastwardly with said curve to the left in
said South right-of-way line of Cairo Road ( a chord being N 80°14’ 58” E 154.83 feet) a distance of 154.84
feet to an existing ½” rebar with cap 1955 at the Northwesterly corner of the AAA Stow A Way LLC property
per Deed Book 1349, page 234 and Lot 1 per Plat Section “H”, page 203, said point also being in the existing
city limits line to the City of Paducah; thence S 22°39’ 53” W with the Westerly line of said AAA Stow A
Way LLC property per Deed Book 1349, page 234 and Lot 1 per Plat Section “H”, page 203 and also said
existing city limits to the City of Paducah and passing an existing 1” iron pipe at 1,180.81 feet for a total
distance of 1,383.71 feet to a point in the Southerly right-of-way line to the former Paducah & Illinois
Railroad (now Paducah & Louisville Railway) as previously established per “Waiver of Subdivision at the
Industrial Park West” recorded in Plat Section “L”, page 1308; thence N 72°37’17” W with the Southerly
right-of-way line of said former Paducah & Illinois Railroad (now Paducah & Louisville Railway) and Tracts
C and F per Plat Section “L”, page 1308 and also the existing city limits line to the City of Paducah 374.26
feet to a point at its intersection with the Easterly line projected Southwestwardly of aforesaid Brad and
Jack Buchanan property per Deed Book 1279, page 335; thence N 22°33’59” E with the Easterly line
projected Southwestwardly and the Easterly line of said Brad and Jack Buchanan property per Deed Book
1279, page 335 and passing an existing ½” rebar with cap 1955 at 202.27 feet for a total distance of
1,191.21 feet to the Point of Beginning and containing 11.029 acres as shown on “Annexation Plat for
Chemstation” prepared by Siteworx Survey & Design LLC dated December 23, 2020.
SECTION 2. The City of Paducah hereby declares it desirable to annex the property
described in Section 1 above.
SECTION 3. If any section or portion of this ordinance is for any reason held to be
invalid or unconstitutional by a decision of a court of competent jurisdiction, that section or portion
shall be deemed severable and shall not affect the validity of the remaining sections of the
ordinance.
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
ATTEST:
________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, January 12, 2021
Adopted by the Board of Commissioners, ___________________
Recorded by Paducah City Clerk, _________________________
Published by The Paducah Sun, ___________________________
ORD\Plan\Annex – 5440 Cairo Road
CERTIFICATION
I, Lindsay Parish, hereby certify that I am the duly qualified and acting Clerk of the City of
Paducah, Kentucky and that the foregoing is a full, true and correct copy of Ordinance
______________ adopted by the Board of Commissioners of the City of Paducah at a meeting
held on ____________________.
WITNESS, my hand and seal of the City of Paducah, this _____ day of __________
__________, 20__.
______________________________
Lindsay Parish, City Clerk
ANX2020-112Commerce Park
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Annexation Proposal ANX2020-134
5540 C airo Rd ´1,1 00 0 1,1 00550 Feet
124 South 31st Street - Paducah, Kentucky 42001 - Phone: (270) 443-8491
November 13, 2020
Mr. Josh Sommer
City of Paducah
Department of Planning
P. O. Box 2267
300 South 5th Street
Paducah, KY 42001-2267
RE: Request to Annex
5540 Old Cairo Road
Paducah, KY
Dear Josh:
On behalf of the property owner, Chemstation, we are requesting the property located at
5540 Old Cairo Road to be annexed into the City of Paducah, and the zoning classification
changed to M-1 & R-4, respectively. Enclosed you will find ten copies of the Plat of
Annexation along with a legal description of the property to be annexed. The total size of
the property to be annexed is 10.99 acres.
Should you have any questions regarding these findings, or if you require any additional
information, please feel free to contact me at (270) 366-1012.
Sincerely,
Siteworx Survey & Design, LLC
Jason L. Goins, P. E.
Principal
Chemstation
Tim Swinford
Owner
C A I R O R
O
A
D60' RIGHT-OF-W
A
Y
CL
11.029 AC.
480,427 SQ. FT.
ANNEXED
AREA TO BE
(KY. HWY
.
3
0
3
)
SITE
LOCATION MAP
NOT TO SCALE
GENERAL SITE NOTES:
CERTIFICATE OF ACKNOWLEDGMENTOWNERSHIP/DEDICATION CERTIFICATE CERTIFICATE OF RECORDING
STATE OF KENTUCKY, COUNTY OF McCRACKEN
SURVEYOR'S CERTIFICATE
INTENT:
DEDICATION APPROVAL
MAYOR'S CERTIFICATE OF
( IN FEET )
GRAPHIC SCALE
1 inch = 100 ft.
LEGEND
1
REV.DESCRIPTION
DATE:
DRAWN BY:
PROJECT NO. :
SHEET 124 South 31st Street - Paducah, KY 42001 - Ph: (270) 443-8491www.siteworxdesign.comOF 1HEARTLAND JANITORIAL SUPPLIES, LLC5540 CAIRO ROADPADUCAH, McCRACKEN COUNTY, KYPLAT OF ANNEXATIONTHE PLAT OF SURVEY SHOWN HEREON REPRESENTS ABOUNDARY SURVEY AND COMPLIES WITH 201KAR 18:150CHECKED BY:PADUCAH & LOUISVILLE RAILWAY NOTE:
CAIRO ROAD NOTE:
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Permitting for Dredging Project- Contract for Professional Services with HDR Engineering, Inc.
for $266,250.00 - R MURPHY
Category: Ordinance
Staff Work By: Melanie Townsend
Presentation By: Rick Murphy
Background Information: On Sunday, October 11, 2020, the Engineering Department published in the
Paducah Sun a Request for Qualifications for professional services related to the Permitting for Dredging
Project. Proposals were due on October 29, 2020. The Engineering Department received two (2) Statements of
Qualifications (SOQ) from HDR Engineering, Inc. and Synterra Corporation. The review committee consisted
of Rick Murphy, Melanie Townsend, Pam Spencer, Ty Wilson, and Alexandra Sherwood. Each review team
member reviewed the SOQs with HDR Engineering, Inc. having the highest cumulative score.
On November 6, 2020 the Engineering Department notified both firms of the review committee's decision. At
that time, a proposal of cost was requested from HDR Engineering, Inc. After careful review and negotiation
with HDR Engineering Inc., a contract is submitted for $266,250.00 for permitting services through submission
of permits to US Army Corps of Engineers and KY Division of Water.
The Permitting for Dredging Project is funded through Federal Emergency Management Agency Public
Assistance funds for 87% of the project cost.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name: Dredging
Account Number: DT0047
Staff Recommendation: Authorize the Mayor to execute the contract with HDR Engineering, Inc. in the
amount of $266,250.00 for professional services for the Permitting for Dredging Project.
Attachments:
1.ORD – HDR Permitting for Dredging Project 2021
2._Proposal_City of Paducah_2021 Jan_
ORDINANCE NO. 2021-______-________
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH HDR ENGINEERING, INC. IN AN AMOUNT OF
$266,250 FOR PROFESSIONAL SERVICES FOR THE PERMITTING FOR
DREDGING PROJECT
WHEREAS, on Sunday, October 11, 2020, the Engineering Department published in the
Paducah Sun a Request for Qualifications for professional services related to the Permitting for
Dredging Project. Proposals were due on October 29, 2020; and
WHEREAS the Engineering Department received two (2) Statements of Qualifications
(SOQ) from HDR Engineering, Inc. and Synterra Corporation; and
WHEREAS, after careful review and negotiation the review committee selected HDR
Engineering, Inc., and a contract was submitted for $266,250.00 for permitting services through
submission of permits to US Army Corps of Engineers and KY Division of Water; and
WHEREAS, the Permitting for Dredging Project is funded through Federal Emergency
Management Agency Public Assistance funds for 87% of the project cost; and
WHEREAS, a written determination has been made by the City Manager that this
constitutes a professional services purchase and will be a noncompetitive negotiation purchase,
pursuant to KRS 45A.380(3).
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS
OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission does hereby accept the proposal of HDR
Engineering, Inc., to provide professional services for the Permitting for Dredging Project in an
amount of $266,250.
SECTION 2. The City Commission does hereby authorize and instruct the Mayor
to execute the Professional Services Agreement with HDR Engineering, Inc. on behalf of the
City of Paducah.
SECTION 3. This expenditure shall be charged to the Dredging Project No.
DT0047.
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
____________________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, January 12, 2021
Adopted by the Board of Commissioners, ____________________
Recorded by Lindsay Parish, City Clerk, _____________________
Published by The Paducah Sun, ________________________
\ord\eng\agree – HDR Permitting for Dredging Project 2021
hdrinc.com
January 6, 2021
Mr. Rick Murphy, PE Via Email: rmurphy@paducahky.gov
City of Paducah Engineer
300 South 5th Street
P.O. Box 2267
Paducah, Kentucky 42002-2267
Subject: City of Paducah Riverfront – Transient Dock Project Proposal for
Environmental Permitting
Dear Mr. Murphy:
HDR is pleased to present this proposal to the City of Paducah (City) for Environmental
Permitting Services for Maintenance Dredging and Disposal Activities associated with the
Paducah Riverfront Development – Transient Dock located along the Ohio River in McCracken
County, Kentucky. This submittal includes HDR’s understanding of the project, proposed scope
of services, and estimated budget and schedule.
PROJECT UNDERSTANDING
On October 31, 2012 the Louisville District of the United States Army Corps of Engineers
(USACE), under Department of the Army (DA) Permit # LRL-2008-1267-A, authorized the
construction of a land mass extending out into the water from the left (south) bank of the Ohio
River near Paducah and a transient dock. The work included construction of a floating dock with
an overlook, and a gangway with amenities, on the left bank of the river, extending from
approximate river mile 934.8 to river mile 935.1. HDR understands that since the completion of
the project in 2017, areas within the original project footprint on the downstream side of the land
mass have undergone sediment accumulation to an extent that is hindering use of the facility.
Sediment accumulation along the left descending bank downstream of the land mass and past
the Midwest Terminal loading facility are estimated at 596,000 cubic yards (CY) of material.
On June 15 and 16, 2020 HDR, on behalf of the City of Paducah, submitted a request for a DA
Joint Permit and for an Individual Water Quality Certification to the Kentucky Division of Water
(KDOW), respectively, for the Paducah Riverfront Transient Dock Access Improvement Project.
While in coordination with the USACE, the KDOW floodplain management section in an August
18, 2020 letter denied issuing a permit due to the potential for negative impacts to the public
water supply. The KDOW also requested documentation that the dredged and fill material
placed in the floodway of the Ohio River would not result in an increase in base flood elevations.
The City withdrew its application and decided to re-evaluate its options at that time.
HDR understands that the City is evaluating options for permitting and performing maintenance
dredging activities to return the transient dock area to the design depths authorized by the
previous DA permit. Based on the mutually agreed dredging footprint of 7.45 acres around the
transient dock and total volume of sediment to be dredged (30,000 CY per year or as needed for
10 years per 9-10-20 conference call), a USACE Individual Permit (IP) will likely be required.
HDR further understands that the City is targeting deep water disposal of dredged material as
the preferred disposal option approximately 3500’ downstream of the transient dock and further
offshore to avoid the Paducah Water Intake structure which extends approximately 325’ into the
river. Prior to performing dredging or disposal activities, the City must request and obtain
authorization from the Louisville District of the USACE by submitting a Joint Application for an IP
Authorization, along with a Clean Water Act (CWA) Section 404(b)(1) Alternatives Analysis. The
Alternatives Analysis will evaluate options for dredging accumulated sediment and assess
methods and potential locations for disposal of dredged material to identify the Least
Environmentally Damaging Practicable Alternatives (LEDPA) for the proposed Transient Dock
Maintenance Dredging Project (Project).
In addition to the IP application package, the project will require a CWA Section 401 Water
Quality Certification and floodplain management permit from the Kentucky Division of Water
(KDOW) along with Section 10 authorization under the Rivers and Harbors Act.
SCOPE OF WORK
TASK 1 – PROJECT TEAM COORDINATION AND MEETINGS
Complex regulatory permitting projects can be challenging in terms of maintaining schedule
compliance and budget control. This task includes activities and project meetings (internal and
external) required for tracking and maintenance compliance with the project scope, schedule
and budget. HDR will address this challenge by maintaining frequent communications with the
project team and by providing periodic project status updates. The purpose of Task 1 is to
facilitate collaboration and coordination with representatives of the City (primarily through the
City Engineer) and other resources. This task will also entail meetings with adjacent
property/facility owners and other external agencies including resource agencies.
Assumptions
This task assumes coordination and the following virtual meetings listed in the bulleted items
below for a period of 1.12 years as the estimated schedule indicates in the back of this
submittal:
· 6 periodic project calls (internal meetings) with the City to provide status updates and
coordinate information requests and submittals.
· 1 Meeting with adjacent property owner Midwest Terminal
· 1 Meeting with adjacent property owner Paducah Water
· 1 Interagency Pre- Application Meeting with the resource agencies including the
USACE, KDOW, and the USFWS. The Pre-Application meeting will include a
presentation and its goal will be to receive input / concurrence on the options being
considered in the Project 404(b) (1) Alternatives.
· 1 Meeting with the USFWS and USACE discussing the biolgoical assessment results
and determination of formal consultation
· 1 Meeting with the KDOW to discuss the merits for a No Rise certification as identified in
the August 2020 response letter.
TASK 2 – BATHYMETRIC SURVEY OF PROPOSED DEEP WATER
DISPOSAL AREA (MER)
Task 2.1 Dredge Location near Transient Dock
HDR will use the most recent bathymetric survey data obtained from the City (March 2020) for
use in the development of sediment deposition contours, aid in identification of dredge material
locations and removal amounts, and mapping for the permit application.
Task 2.2 Disposal Location in deep water downstream
HDR will conduct a bathymetric survey of the proposed deep water disposal location using
Moran Environmental Laboratory (MER) as a subconsultant to HDR. This survey is needed to
provide actual bottom elevations for mussel surveys identified and discussed in TASK 5.
Additionally, the survey will facilitate the hydraulic modeling of the disposal material by providing
adequate sediment transport depths and locations.
A report of findings including digital terrain mapping and recommendations for deep water
disposal locations will be provided for this task.
TASK 3 – SEDIMENT ANALYSIS
HDR will provide sampling and testing services of sediments collected from the Ohio River. The
determination of the sediment composition will be used by the hydraulic modeling effort in TASK
4.2. The resource agencies may inquire if the material to be dredged and disposed in the river
is composed of environmental contaminants along with the physical components to identify its
content (clay, silt, fines content, etc.). This project will consist of a field investigation, analytical
testing (both physical and chemical), and development of a narrative memorandum discussing
the findings of the investigation.
HDR will collect grab soil samples from approximately 5 feet below the surface of the recently
exposed land mass immediately downstream of the transient dock. Samples will be collected by
hand auger from no more than three (3) discrete locations randomly chosen across the exposed
area.
Additionally, HDR will use the services of MER during the mussel survey effort (Task 5) to
obtain sediment samples from 4 different sites immediately adjacent to the transient boat dock
within the proposed dredge limits. MER will also take one sediment sample from the deep water
location for use within the hydraulic modeling effort.
Samples collected will be analyzed for gradation particle size, hydrometer, Atterberg Limits
Index tests along with environmental testing for various constituents containing pesticides,
heavy metals, hydrocarbons, volatile/semi-volatile organic compounds and PCBs.
HDR will summarize the results in a narrative memorandum.
TASK 4 – HYDRAULIC MODELING
Task 4.1 No Rise Certification
The Kentucky Division of Water (KDOW) floodplain section in an August 2020 letter, from the
June 2020 permit submittal, has requested a no-rise certification for the disposal of dredged
material in the middle of the river. The dredging and redistribution of up to 30K CY of material
within the FEMA Floodway Boundary will require an evaluation and summary of the water
surface impacts to the 1%-annual-chance Base Flood Elevation as a result of this activity.
HDR staff will collect the most current effective FEMA information, terrain and bathymetric data,
and hydraulic structure record data for the study area to be used in the modeling effort. We will
use this information to develop both existing and proposed models. HDR will use the current
FEMA Effective 1%-annual chance flood flows in the analysis.
Hydraulic Modeling using the Duplicative Effective Model, Existing Condition Model, and
Proposed Conditions Modeling will be obtained. Once modeling is complete, HDR will provide
the results in a report developed to satisfy KDOW requirements for a no-rise evaluation.
Task 4.2 Deep Water Disposal Site Impact Analysis
Along with the disposal of up to 30K CY of dredged material in the middle of the river, the
resource agencies will need to know if and where the disposal material will be ultimately re-
distributed along the substrate with a predominant flow regime in the river. This analysis will
also seek to determine the planform size of deposition area for a given flow range (low, medium,
and high), and whether the material is deposited in the proposed area on the map during low
flows.
Data collection will include representative riverbed sediment samples to be collected in the
vicinity of the dredge and disposal site locations and processed in a geotechnical laboratory to
provide bed gradation curves for the sedimentation analysis. See TASK 3 for this scope of
work.
River flows of varying frequency will also be determined based on flood frequency analysis for
various sediment transport evaluations. Hydraulic modeling and sediment transport analysis
modules will be used to develop the planform size of the deposition area.
Upon completion of the impacts analysis, a report will be developed to document the modeling
approach and results.
Task 4.3 Midwest Terminal Extension
Presently, the Midwest Terminal conveyance line location is being filled in with sediment along
the shoreline. Midwest Terminal unloads barges at this location and with the considerable
deposition of sediment there, they are looking at extending the offloading facility further out into
the river because of shallow water depths. As part of future efforts that may be necessary to
obtain a permit to extend the facility into the river and also to potentially assist in the design of a
proposed extension, hydraulic/sedimentation modeling will be needed to show how far out into
the river the conveyer system may need to be extended based upon adequate depths for
barges. This analysis will also seek to evaluate how far out in the river the deposition will keep
occurring until it stops (reaching a quasi-equilibrium state) and the barges can moor to offload.
In order to consider extending the Offload Facility, it will be necessary to incorporate the existing
infrastructure into a 2-D hydrodynamic model. This model will be used to assess impacts to both
sedimentation and water surface elevations. The input data and hydrologic events are those
obtained in TASK 4.2 above.
The SRH-2D movable-bed module will be run for a range of flows to analyze the potential
sedimentation impacts associated with the existing and proposed terminal extension as well as
to assist in determining how far out into the river the conveyer system needs to extend based
upon adequate depths for barges.
The completion of the terminal extension analysis is a critical component as a part of mitigating
this matter. Therefore, the draft report will be developed to document the modeling approach
and significant results to determine a resolution of this recently discovered problem.
TASK 5 – FRESHWATER MUSSEL SURVEY (MER)
Task 5.1 Freshwater Mussel Survey
The purpose of the mussel survey will be to determine if concentrations of mussels exist at the
proposed disposal site, and if the potential exists for federally listed endangered or threatened
mussel species to be present within and adjacent to these areas. This survey on the Ohio River
will include semi-quantitative and qualitative methods.
The mussels survey accounts for up to five days spent surveying the proposed disposal area.
Thirteen transects (semi-quantitative searches) in total, to be searched within the proposed
disposal area, each 200 meters in length, will be surveyed. The thirteen transects at the
disposal area will be positioned perpendicular to the flow of the river but will begin and end
within the river. The transect searches for the proposed disposal area will be spaced
approximately 50 meters apart.
Task 5.2 Freshwater Mussel Survey at Potential Midwest Terminal Extension
The extent of the survey is expected to last up to two days at the potential Midwest Terminal
expansion area. Transect searches are presently proposed at two locations and surveying
methods for the expansion are anticipated to be comprised of transect searches 100 meters in
length, extending towards the channel off the riverward face of facility’s current extent, arrayed
perpendicular to the river flow, and spaced out 50 meters from each other.
Task 5.3 Freshwater Mussel Survey Report
The malacologist will be responsible for maintaining a detailed field journal of the daily activities
and all data collected. The journal will include all information necessary to provide a
scientifically valid technical report. The report will include all relevant information for the project
including, but not limited to: the species of each individual mussel collected, the number of
mussels of each mussel species, water depths, substrate classifications, mussel densities
observed per each 10-meter by 1-meter transect search section, catch per unit effort (CPUE)
number for each timed qualitative search, if performed, and mussel number/density distribution
patterns along the transect search lines. Maps will be included of the survey area showing the
positions of each transect search and approximate timed qualitative search area, if performed.
Tabular data of mussel species and their abundances and densities, along with stream depths
and substrate classifications, will also be included. Report preparation will be prepared in a
timely manner after project completion and then submitted to the client for distribution to the
relevant regulatory entities.
Assumptions
It is highly unlikely that extant mussel populations will exist in the proposed dredging areas due
to the significant sediment deposition demonstrated over the last four years. Consequently, we
have assumed no mussel survey will be performed within the proposed dredge area. If the
resource agencies require mussel surveys in the dredged area, additional fees will be
warranted.
TASK 6 – USACE JOINT SECTION 10/404 INDIVIDUAL PERMIT
APPLICATION PACKAGE
Task 6.1 Section 10/404 Individual Permit Application
HDR will develop a joint Section 10/401/404 permit application package for submittal to the
Louisville District office of the USACE. HDR recognizes that existing information from the prior
permitting effort (June 2020) will be beneficial in the development of the application package.
HDR will review and incorporate existing information, to the extent practicable. While the
application package must include much of the same information provided in prior permitting and
assessment efforts, that information must be condensed, confirmed for continued relevance and
accuracy, and/or distilled to relate to the scope of the proposed activities under this proposal.
Additionally, the proposed disposal area will require CAD development with extents, depths,
bathymetric survey details, and sediment deposition contours developed from TASK 4.2.
Existing information that will be reviewed and incorporated in the IP application includes:
· Description of existing aquatic resources within the Project Area;
· Jurisdictional determination letter from USACE (as applicable);
· Background information and description of the original project (June 2020) as it relates
to the current permitting effort;
· Details and figures describing pre-development site conditions (as needed);
· Discussion of potentially regulated resources in the Project Area (e.g. threatened and
endangered species, cultural resources, etc.); and
· Description of mitigation-related efforts from previously permitted activities at the site.
6.1.1 DESKTOP COORDINATION SURVEY OF FEDERALLY PROTECTED SPECIES AND
SECTION 7 CONSULTATION
As part of the permit application development process, HDR will obtain a USFWS threatened
and endangered species list by providing a shapefile of the proposed dredge and disposal areas
to the USFWS Information Planning and Consultation (IPAC) tool. HDR will perform an
evaluation of each of the IPAC tool listed species and the potential effects of the project on
those species.
Prior to the submittal of the permit package, the freshwater mussel survey in TASK 5 will be
performed for the proposed disposal location. This survey will be conducted by Moran
Environmental Recovery (MER) personnel as a sub consultant to HDR.
TASK 6.1.2 CULTURAL RESOURCES SECTION 106 CONSULTATION
Documentation from the June 2020 permit submittal will be used to provide evidence of no
significant historic, architectural, or archaeological areas that are located within or near the
Project Impact Area.
Assumptions
This sub-task does not include on-site historical and archaeological surveys. Should review of
the bathymetric survey data in TASK 2 yield sufficient evidence of questionable underwater
areas which could contain historic or archaeological sites, additional fees may be required to
address these if the USACE does not concur with the submitted documentation and require an
on-site historical and archaeological survey.
Task 6.2 Section 404(b) (1) Alternatives Analysis
HDR will complete a CWA Section 404(b) (1) Alternatives Analysis for the Project, which will
consist of an evaluation of potential dredging methods (e.g., hydraulic cutterhead dredging
versus mechanical), disposal methods (e.g., in-water versus upland), and potential locations for
placement of dredged sediment. The analysis will include an evaluation of potential indirect and
cumulative impacts from the proposed project activities.
The Ohio River, in the vicinity of the proposed Project, has been designated as a special aquatic
site. Guidelines at 40 CFR 230.10(a) provide two rebuttable presumptions for projects seeking
authorization to discharge into waters of the US that are designated as special aquatic sites,
and that do not require access or siting within the special aquatic site(s) to achieve their purpose
and need. The first presumption states that alternatives that do not affect special aquatic sites
are presumed to be available. The second presumption states that practicable alternatives
located in non-special aquatic sites have less adverse impact on the aquatic ecosystem. In
order to receive authorization for in-water disposal of dredged material from the Project Area,
the analysis will need to clearly demonstrate that both presumptions have been rebutted.
HDR will develop the alternatives analysis with the goal of evaluating the available dredging and
disposal options (upland and in-water) that will achieve the project purpose and need.
Task 6.3 Compensatory Mitigation
Depending on the agency-approved approach for dredging and sediment disposal,
compensatory mitigation may be required to offset project-related impacts. If required, HDR will
determine the quantity of compensatory mitigation required as a result of the Project, and will
then identify available mitigation options (e.g., mitigation banks or in-lieu fee programs). HDR
will coordinate, on behalf of the City, with an approved mitigation bank or in-lieu fee program to
compensate for unavoidable impacts to jurisdictional waters. This fee does not include
development of a mitigation plan if the City wishes to pursue on- or off-site mitigation.
Assumptions
The draft IP application package submittal date is contingent upon the completion of the
necessary TASKS 1-5 identified above and the relevant review of those materials to meet the
purpose and need of the project following the City’s goals and objectives. The final IP
application package will be submitted to the City for review and comments at least three (3)
weeks prior to the scheduled agency submittal date. The proposed submittal dates provided in
this proposal are subject to change based on the timely provision of comments from the City.
Further, the proposed schedule provided in this proposal is contingent upon agency
concurrence with the conceptual approach (i.e., dredging methodology and in-water disposal
location) presented at the Inter-agency Pre-application Meeting (see Task 1 above).
This task does not include mitigation efforts or fees that result from a formal ESA Section 7
consultation with the USFWS. Formal ESA Section 7 consultation is described in TASK 8 and
occurs post TASK 1 pre application meeting or later after the permit submittal. HDR assumes
that fees associated with permitting applications and mitigation will be paid by the City.
TASK 7 – STATE 401 WATER QUALITY CERTIFICATION APPLICATION
Kentucky Division of Water has a separate application that must be submitted to request a
Section 401 Water Quality Certification and Floodplain Permit for the proposed Project. HDR will
complete the application document, and to the extent practicable, utilize information developed
for the IP application package under TASK 6 (above). Submittal of the No Rise Documentation
under Task 3.1 will be provided at the time of submittal of the KDOW 401 Application.
Assumptions
This task does not include costs or efforts associated with developing quantities, approaches, or
plans for compensatory mitigation for Section 401 water quality impacts. KDOW may determine
that compensatory mitigation, beyond that required by the USACE, is required for a Section 401
Water Quality Certification. Should KDOW require compensatory mitigation, HDR will provide a
scope and budget to the City for completing the additional tasks.
TASK 8 – BIOLOGICAL ASSESSMENT REPORT FOR FORMAL SECTION 7
CONSULTATION (MER)
Task 8.1 Biological Assessment Report Dredge and Disposal Area
MER will provide consulting services to HDR, Inc. for the process of drafting a federal Biological
Assessment (BA), including all necessary consultation with the USFWS required for its
completion, for the proposed dredging and disposal areas on the Ohio River near Paducah, KY.
The services include consultation with the USACE, the USFWS, or other regulatory agencies,
as well as other services to prepare the Biological Assessment or any other constituent parts of
the Biological Assessment.
STRATEGIC COMMUNICATION SERVICES (VALUE ADD-ON)
To build ongoing, proactive awareness and support for riverfront infrastructure in the City of
Paducah, as needed, HDR will develop digital articles and social media graphics the City can
use to keep the public informed about the progress of infrastructure projects that involve the
riverfront area through existing online channels and local news media. All documents would be
delivered electronically and would include up to five social media graphic templates and three
articles for the project duration. If the City requests these services be added, HDR would
negotiate the scope and fee for these services at that time.
DELIVERABLES
Deliverables associated with this project are as follows:
· TASK 1- PowerPoint presentation of the conceptual project approach and options to be
evaluated under CWA Section 404(b)(1) to be presented at the Inter-agency Pre-
application Meeting;
· TASK 2- Bathymetric Survey Report and Mapping of Deep Water Disposal Site Location
· TASK 3- Sediment Analysis Report documenting both physical and chemical
composition of dredged sediment and deep water disposal site substrate
· TASK 4- No Rise Certification Report for submittal to KDOW Floodplain Section; Deep
Water Disposal Site documenation of extents and mapping; Midwest Terminal extents
report detailing the modeling of expected sediment deposition along the shoreline.
· TASK 5- Freshwater Mussel Survey Report of disposal locations and Midwest Terminal
extension documenting field survey efforts and results to be used with permitting
documention and Biological Assessment efforts.
· TASK 6- Joint Section 10/404 Application for Individual Permit Authorization including
CWA Section 404(b)(1) Alternatives Analysis.
· TASK 7- Kentucky Section 401 Permit Application Package.
· TASK 8- Biological Assessment Report for Section 7 Formal Consultation for the dredge
and disposal areas only (Midwest Terminal will be done separately at a later date as it is
a separate action)
ANTICIPATED SCHEDULE
Based on our understanding of the proposed sediment removal activities and existing permit
requirements, HDR proposes to perform the requested services and provide the corresponding
deliverables according to the proposed project schedule in Table 1, assuming notice to proceed
is received by February 1, 2021. HDR will coordinate with the City to develop a schedule for
deliverables and adjust the schedule over the course of execution of the project, as needed, to
address field conditions, actions required by external agencies, or other factors. To facilitate the
City’s review of this proposal and project planning, a draft schedule is attached.
TABLE 1. PROPOSED PROJECT SCHEDULE
Deliverable/Activity Estimated Timeframe or
Completion Date
Receive Notice to Proceed February 1, 2021
Conduct Bathymetric Survey March 1, 2021
Conduct Sediment Analysis March 31, 2021
Interagency Pre-application Meeting (scheduled by USACE) March 31, 2021
Conduct Hydraulic Modeling for No Rise, Deep Water
Disposal Site Extents, and Midwest Terminal May 28, 2021
Conduct Mussel Survey for Dredge Location, Disposal
Location, and Midwest Terminal Extension May 28, 2021
Section 404/401 Permit Application Package including Section
404(b)(1) Alternatives Analysis -Draft June 30, 2021
Kentucky Section 401 Permit Application Package-Draft June 30, 2021
Section 404/401 Permit Application Package including Section
404(b)(1) Alternatives Analysis -Final July 15, 2021
Kentucky Section 401 Permit Application-Final July 30, 2021
Biological Assessment for Section 7 Formal Consultation
submittal date July 30, 2021
Submittal of Compiled Permit Package to Agencies August 2, 2021
USACE Public Notice Estimated Date September 15, 2021
Public Notice Comments Received October 29, 2021
Public Notice Comments Addressed November 30, 2021
Issuance of USFWS Biological Opinion January 31, 2022
Issuance of KDOW 401 WQC and Floodplain Permit February 28, 2022
Issuance of USACE Joint Section 10/404 Permit March 15, 2022
PROPOSAL ASSUMPTIONS
The proposed deliverables, schedule, and costs assume that the field surveys will not be
affected by poor river conditions brought on by flooding or high water events. It is also assumed
that the agencies will be receptive to the deep water disposal option for dredged sediment.
There is a possibility that the agencies will push for upland disposal due to the special aquatic
site designation and the potential for indirect effects to mussels or mussel habitat. The Section
404(b) (1) Alternatives Analysis will include an evaluation similar to that submitted in the June
2020 application of potential upland disposal methods for comparison to the preferred dredging
and in-water disposal options. However, this proposal does not include additional evaluations
and permits that may be required should the agencies indicate a lack of support for the use of
in-water sediment disposal.
If the agencies require upland disposal for dredged sediments from the proposed Project,
additional evaluations may be required to assess the potential environmental risks associated
with removal, transport, and placement of the material at a USACE-approved upland disposal
site. This proposal does not include tasks or costs associated with these additional studies;
however, HDR can provide an order-of-magnitude estimate upon request.
PROJECT TEAM
HDR proposes to assign the following key staff to support this project. These individuals will be
assisted by additional HDR resources as needed for the timely completion of the work.
Staff Name Role
Jeff Schaefer Environmental Project Manager
Shannon Provance, P.E. Project Manager and Engineer
Leandra Cleveland, PWS Project Scientist /Reviewer
John Ward CAD Specialist
Rebecca Colvin Technical Editor/Writer
Matt Newman, P.E. Hydraulic Engineer
COMPENSATION
HDR proposes to perform the requested services for a lump sum fee of $266,250. HDR will
obtain prior written approval from the City should additional funding be needed. Table 2 below
presents HDR’s Task Specific Fee.
TABLE 2. TASK SPECIFIC FEE
Task Fee
Task 1 – Project Team Coordination and Meetings $36,700
Task 2 - Bathymetric Survey (MER) $5,600
Task 3 – Sediment Analysis $14,500
Task 4 - Hydraulic Modeling $121,500
Task 5 –Mussel Survey (MER)
$27,750
Task 6- USACE Section 10/404 Individual Permit Application $39,500
Task 7- CWA Section 401 Water Quality Certification $9,900
Task 8- Biological Assessment for Section 7 Formal
Consultation (MER) $10,800
Total $266,250
HDR appreciates the opportunity to assist the City of Paducah with this important project and we
look forward to your response. Should you have any questions regarding this submittal or
require additional information, please do not hesitate to contact Jeff Schaefer at (502) 909-3247
or Jeff.Schaefer@hdrinc.com.
Respectfully submitted,
HDR Engineering, Inc.
Jeff Schaefer
Environmental Project Manager
Shawn P. Washer P.E.
Vice President/Office Principal
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Flap Gate Replacement Project- Contract for Professional Services with HDR Engineering, Inc.
for $79,550.00 - R MURPHY
Category: Ordinance
Staff Work By: Melanie Townsend
Presentation By: Rick Murphy
Background Information: On November 8, 2020, the Engineering Department published in the Paducah
Sun a Request for Qualifications for professional services related to the Flood Protection Flap Gate
Replacement Project. Proposals were due on December 3, 2020. The Engineering Department received one (1)
Statement of Qualifications (SOQ) from HDR Engineering, Inc. The review committee consisted of Rick
Murphy, Ty Wilson, Pam Spencer, Alexandra Sherwood and Melanie Townsend. The SOQ from HDR
Engineering, Inc was deemed responsive to the RFQ.
On December 4, 2020, a proposal was requested from HDR Engineering, Inc. HDR presented a proposal for
$79,550.00 which after negotiation was deemed reasonable. This project is part of the City's In-kind portion of
the U.S. Army Corp of Engineer's Ohio River Shoreline Reconstruction project
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): I-2: Continue implementation of the USACE/City of
Paducah $32M Local Flood Protection Project (LFPP) Restoration
Funds Available:Account Name: Flap Gates
Account Number: FW-0010
Staff Recommendation: Authorize the Mayor to execute the contract with HDR Engineering, Inc. for
professional services for the Flap Gate Replacement Project in the amount of $79,550.00.
Attachments:
1.ORD – HDR Flap Gate Replacement 2021
2.City of Paducah Flap Gate SOW_12.29.20
ORDINANCE NO. 2021-______-________
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH HDR ENGINEERING, INC. IN AN AMOUNT OF
$79,550 FOR PROFESSIONAL SERVICES FOR THE FLAP GATE REPLACEMENT
PROJECT
WHEREAS, on November 8, 2020, the Engineering Department published in the
Paducah Sun a Request for Qualifications for professional services related to the Flood
Protection Flap Gate Replacement Project. Proposals were due on December 3, 2020; and
WHEREAS the Engineering Department received one (1) Statement of Qualifications
(SOQ) from HDR Engineering, Inc.; and
WHEREAS, HDR Engineering, Inc., submitted a proposal in an amount of $79,550.00
which was deemed reasonable; and
WHEREAS, this project is part of the City's in-kind portion of the U.S. Army Corp of
Engineer's Ohio River Shoreline Reconstruction project; and
WHEREAS, a written determination has been made by the City Manager that this
constitutes a professional services purchase and will be a noncompetitive negotiation purchase,
pursuant to KRS 45A.380(3).
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS
OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission does hereby accept the proposal of HDR
Engineering, Inc., to provide professional services for the Flap Gate Replacement Project in an
amount of $79,550.
SECTION 2. The City Commission does hereby authorize and instruct the Mayor
to execute the Professional Services Agreement with HDR Engineering, Inc. on behalf of the
City of Paducah.
SECTION 3. This expenditure shall be charged to the Flap Gates Project No.
FW0010.
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
____________________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, January 12, 2021
Adopted by the Board of Commissioners, ____________________
Recorded by Lindsay Parish, City Clerk, _____________________
Published by The Paducah Sun, ________________________
\ord\eng\agree – HDR Flap Gate Replacement 2021
hdrinc.com
4645 Village Square Drive,Suite F,Paducah, KY 42001-7448
(270) 444-9691
December 29, 2020
Mr. Rick Murphy, P.E.
City Engineer
City Hall
300 South 5th Street
P.O. Box 2267
Paducah, KY 42002
Re: Engineering Services Proposal
Flood Protection Flap Gate Replacement
Paducah, Kentucky
Dear Mr. Murphy:
HDR appreciates the opportunity to provide the City of Paducah engineering services for
the Flood Protection Flap Gate Replacement associated with the City’s overall flood
protection rehabilitation and reinvestment efforts. Please find below a proposed scope of
services for your consideration.
Scope of Work
HDR has separated this project into the following phases:
I. Field Services & Data Gathering
HDR will field visit each flap gate location, perform measurements and gather
pertinent data to facilitate replacement. Additionally, pertinent existing USACE
drawings and As-Built from previous slip-lining efforts will be reviewed. Hydraulic
head conditions will be determined and standardized to limit variances across each
gate. Following are specific tasks:
• Field visit to gather sizes, orientation, mounting configurations, condition
assessment, and operational issues
• Review As-built and USACE Drawings
• Perform Hydraulic Design Calculations
• Coordination with City of Paducah
II. Design & Specifications
HDR will develop the necessary plans and specifications for USACE approval and
to proceed with bidding and construction, the following tasks will be included:
• Develop/Submit Plan Sheets, Typical Details, and Layout Sheets
• Develop/Submit Specifications for Construction and Materials
• Calculate Final Quantities and Opinion of Probable Construction Cost
• Revise and Resubmit Contract Documents
• Attend Design Review Meeting
• Submittal to USACE for “Letter of No Objection”
• Coordination with City of Paducah
III. Bidding Assistance & Construction Administration
HDR will provide bidding assistance and construction services to facilitate
construction of new flap gate replacement. Tasks under this phase include:
• Assist with Advertisement of Project
• Attend Pre-Bid Meeting
• Address RFQ during Bidding Process
• Assistance with Addendums
• Coordination and Submittal of Final Documents to USACE
• Review Shop Drawings, RFIs, Pay Applications and Provide Comments
• Resident Observation Services (As Needed)
• Record Observed work in Field Inspection Logs
Assumption
- City will provide any existing information to Consultant
- Flood Protection Level of Service is not being evaluated and/or altered
- Resident Inspection is not expected to be full-time effort
Schedule
HDR anticipates Phase I & II to take 210 days from Notice to Proceed. Phase III
expected duration is 228 days to allow for bidding, award, ordering materials, and
installation.
Fee
HDR proposes to perform the work described herein for the Lump Sum amount of
$79,550.00 per the manhour spreadsheet/estimate attached to this proposal.
HDR appreciates this opportunity to provide engineering services for this project. If you
should have questions regarding this proposal, please do not hesitate to call.
Sincerely,
HDR Engineering, Inc
Kyle Guthrie, P.E. Ben Edelen, P.E., P.L.S.
Associate VP Sr. Vice President
KY/TN/AR WBG Lead Area Manager
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Reimbursement Agreement with Paducah McCracken County Joint Sewer Agency for Video
Pipe Inspection for the Paducah Local Flood Protection Project - R MURPHY
Category: Ordinance
Staff Work By: Melanie Townsend
Presentation By: Rick Murphy
Background Information: The US Army Corps of Engineers (USACE) Engineering Manual 29-02 requires
the City of Paducah to perform video inspection of all gravity lines traversing the Paducah Local Flood
Protection Project (LFPP) every 10 years. These gravity pipes were slip lined in 2010. On March 6, 2020,
USACE notified the City that in order to maintain NFIP eligibility of the LFPP, video inspection of the gravity
drains must be performed prior to March 2021. The next video inspections will be required prior to March
2031.
The Paducah McCracken County Joint Sewer Agency (JSA) competitively procured a professional services
contract with Robinson Pipe Cleaning Company for pipe cleaning and video inspection services. In order to
reduce the cost associated with this video pipe inspection project, the City has requested that JSA perform the
video inspections by utilizing their video inspection contract.
Upon completion of the video inspection, the City agrees to reimburse JSA for all expenditures associated with
the video inspection of all gravity drains traversing the Paducah LFPP.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name: MAP Fund- Construction Materials/Storm Sewer
Account Number: 23002217-53920
Staff Recommendation: Authorize the Mayor to execute a Reimbursement Agreement with Paducah
McCracken County Joint Sewer Agency (JSA) for video pipe inspection of all gravity drains traversing the
Paducah Local Flood Protection Project as required by the U.S. Army Corps of Engineers. The City will
reimburse JSA for the video pipe inspection costs paid by JSA.
Attachments:
1.ORD– Reimbursement Agreement – JSA Video Pipe Inspection 2021
2.Reimb Agmnt for Video Inspection Gravity Drains LFPP.JSA
ORDINANCE NO. 2021-______-________
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A
REIMBURSEMENT AGREEMENT WITH THE PADUCAH MCCRACKEN COUNTY
JOINT SEWER AGENCY FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH
VIDEO PIPE INSPECTION OF ALL GRAVITY DRAINS TRAVERSING THE
PADUCAH LOCAL FLOOD PROTECTION PROJECT
WHEREAS, the US Army Corps of Engineers (USACE) Engineering Manual 29-02
requires the City of Paducah to perform video inspection of all gravity lines traversing the
Paducah Local Flood Protection Project (LFPP) every 10 years; and
WHEREAS, on March 6, 2020, USACE notified the City that in order to maintain NFIP
eligibility of the LFPP, video inspection of the gravity drains must be performed prior to March
2021; and
WHEREAS, the Paducah McCracken County Joint Sewer Agency (JSA) competitively
procured a professional services contract with Robinson Pipe Cleaning Company for pipe
cleaning and video inspection services; and
WHEREAS, upon completion of the video inspection, the City desires to reimburse JSA
for all expenditures associated with the video inspection of all gravity drains traversing the
Paducah LFPP.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS
OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City Commission does hereby authorizes the Mayor to
execute a Reimbursement Agreement with the Paducah McCracken County Joint Sewer Agency
for reimbursement of costs associated with video pipe inspection of all gravity drains traversing
the Paducah Local Flood Protection Project as required by the U.S. Army Corps of Engineers, in
substantially the form attached hereto and made part hereof (Exhibit A).
SECTION 2. This expenditure shall be charged to the MAP Fund – Construction
materials/Storm Sewer Account No. 23002217-53920.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
____________________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, January 12, 2021
Adopted by the Board of Commissioners, ____________________
Recorded by Lindsay Parish, City Clerk, _____________________
Published by The Paducah Sun, ________________________
\ord\eng\agree – Reimbursement Agreement – JSA Video Pipe Inspection 2021
EXHIBIT A
Page 1 of 2
REIMBURSEMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH AND PADUCAH WATER
FOR VIDEO INSPECTION OF ALL GRAVITY DRAINS
TRAVERSING THE PADUCAH LOCAL FLOOD PROTECTION PROJECT
THIS REIMBURSEMENT AGREEMENT is made and executed on this _____ day of
__________, 2021, by and between CITY OF PADUCAH, KENTUCKY, a Municipal Corporation
of the Second Class, with a mailing address of P.O. Box 2267, Paducah, Kentucky 42002-2267,
hereinafter referred to as "City," and PADUCAH MCCRACKEN COUNTY JOINT SEWER
AGENCY, with a mailing address of 621 Northview Street, Paducah, Kentucky 42001,
hereinafter referred to as "JSA;"
W I T N E S S E T H:
WHEREAS, JSA has procured Contract No. 2020- Sewer Cleaning and Video Inspection
Contract with Robinson Pipe Cleaning Company for CCTV inspection services for 18”-113” pipe
within the JSA system for the price of $3.75/LF, and
WHEREAS, the City is required by the U.S. Army Corps of Engineers Engineering
Manual 29-02 to video inspect all gravity drains traversing the Paducah LFPP every 10 years to
maintain NFIP eligibility of the Paducah LFPP; and
WHEREAS, in order to assist the City and reduce the costs associated with the video
inspection project, JSA agrees to utilize the aforementioned video inspection contract in order to
video inspect all gravity drains traversing the Paducah LFPP at JSA’s expense; and
WHEREAS, the City will reimburse JSA for the total actual costs and expenditures
associated with the video inspection project upon completion.
NOW, THEREFORE, in consideration of the foregoing, the legal adequacy and
sufficiency of which is hereby acknowledged by both parties hereto, the parties do covenant and
agree as follows:
1. Service. JSA agrees to utilize JSA’s Contract No. 2020- Sewer Cleaning and
Video Inspection Contract in order to video inspect all gravity drains traversing the
Paducah LFPP. This Work will be done at JSA’s expense.
2. Reimbursement. Upon completion of the video inspection project, the City agrees
to reimburse JSA the total costs and expenditures associated with the video
inspection project.
3. Purpose. The City intends to reimburse JSA for costs associated with the video
inspections to reduce costs associated with the overall video inspection project.
4.
5. Release of All Claims. The City also agrees to release, indemnify, and hold JSA
harmless from any and all claims, demands, and causes of action regarding the
Page 2 of 2
work performed under this agreement.
6. Miscellaneous Provisions. This Agreement represents the entire understanding
by and between the parties regarding the reimbursement of the costs and
expenses incurred by JSA and all prior statements, promises, and agreements
are merged herein by reference. This Agreement shall be binding upon the
parties hereto, their heirs, successors, and assigns.
PADUCAH MCCRACKEN COUNTY JOINT
SEWER AGENCY
By: _____________________________________
Title: Executive Director
CITY OF PADUCAH, KENTUCKY
By: _____________________________________
Title: Mayor
Agenda Action Form
Paducah City Commission
Meeting Date: January 26, 2021
Short Title: Closure of Two Alleys, One Extending North Off Broadway toward Jefferson Street and the
Other Extending West off North Water Street toward North 2nd Street, Located at 133 Broadway and 111
North Water Street - R MURPHY
Category: Ordinance
Staff Work By: Josh Sommer, Melanie Townsend, Tammara Tracy
Presentation By: Rick Murphy
Background Information: As part of the City Block economic development project, the City of Paducah
proposes to close two alleys in downtown Paducah, bounded by Broadway, North Water Street, Jefferson
Street and North 2nd Street at 133 Broadway and 111 North Water Street. The City owns all property adjacent
to the alleys proposed for closure, therefore no closure application has been filed.
On December 21, 2020, the Planning Commission held a Public Hearing and made a positive recommendation
to the City Commission for this closure. All of the utility companies have agreed to this closure.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): E-2: Implement the TIF District in downtown Paducah
Funds Available:Account Name:
Account Number:
Staff Recommendation: To adopt an ordinance closing two alleys, one extending north off Broadway
toward Jefferson Street between North Water Street and North 2nd Street and the other extending west off
North Water Street toward North 2nd Street between Broadway and Jefferson Street, located at 133 Broadway
and 111 North Water Street and authorizing the Mayor to execute the closure plat and all necessary documents
to complete the closure of the alleys.
Attachments:
1.ORD – 133 Broadway and 111 N Water
2.PC resolution- City Block alleys
3.City Block alley closure_plat
ORDINANCE NO. 2021-_____-________
AN ORDINANCE PROVIDING FOR THE CLOSING OF TWO ALLEYS, ONE
EXTENDING NORTH OFF BROADWAY TOWARD JEFFERSON STREET BETWEEN NORTH
WATER STREET AND NORTH 2ND STREET AND THE OTHER EXTENDING WEST OFF
NORTH WATER STREET TOWARD NORTH 2ND STREET BETWEEN BROADWAY AND
JEFFERSON STREET LOCATED AT 133 BROADWAY AND 111 NORTH WATER STREET,
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah does hereby authorize the closing of
two alleys bounded by Broadway, North Water Street, Jefferson Street & North 2nd Street
located at 133 Broadway and 111 North Water Street as follows:
ALLEY CLOSURE – TRACT 1 - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the north
side of Broadway Street and east of North 2nd Street, in Paducah, McCracken County, Kentucky, more
particularly described as follows:
Beginning at the intersection of the north right-of-way of Broadway Street and the east right-of-way of North
2nd Street;
Thence with the north right-of-way of Broadway Street, N64º51’36”E a distance of 173.25 ft. to the True Point
of Beginning, said point being the southeast corner of the City of Paducah property (Parcel A recorded in
Deed Book 753, Page 578);
Thence leaving the right-of-way of above said street and along the east property line of the above said
property, N25º08’24”W a distance of 244.00 ft. to a point, said point being the southeast corner of the City of
Paducah property (Tract II recorded in Deed Book 756, Page 115), said point also being the southwest corner
of the City of Paducah property (Tract V recorded in Deed Book 756, Page 115);
Thence with the south property line of the above said City of Paducah property (Tract V), N64º51’36”E a
distance of 8.00 ft. to a point, said point also bring in the centerline of a 16’ wide alley;
Thence with the centerline of above said alley, S25º08’24”E a distance of 244.00 ft. to a point, said point
being in the north right-of-way of Broadway Street;
Thence along the right-of-way of above said street, S64º51’36”W a distance of 8.00 ft. to the True Point of
Beginning.
The above described Tract contains 1,952 square feet.
ALLEY CLOSURE – TRACT 2 - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the south
side of Jefferson Street and west of North Water Street, in Paducah, McCracken County, Kentucky, more
particularly described as follows:
Beginning at the intersection of the south right-of-way of Jefferson Street and the west right-of-way of North
Water Street;
Thence with the west right-of-way of North Water Street, S25º08’24”E a distance of 100.75 ft. to the True
Point of Beginning, said point being the southeast corner of the City of Paducah property (Tract VI recorded in
Deed Book 756, Page 115);
Thence along the west right-of-way of above said street, S25º08’24”E a distance of 10.00 ft. to a point, said
point being in the centerline of a 20’ wide alley;
Thence with the centerline of above said alley, S64º51’36”W a distance of 181.25 ft. to a point, said point
also being the centerline intersection of above said alley and the centerline of a 16’ wide alley;
Thence with the centerline of above said 16’ wide alley, N25º08’24”W a distance of 10.75 ft. to a point, said
point being in the south property line of the City of Paducah property (Tract V recorded in Deed Book 756,
Page 115);
Thence along the south property line of above said property, N64º51’36”E a distance of 8.00 ft. to a point,
said point being in the west property line of the City of Paducah property (Tract VI recorded in Deed Book
756, Page 115);
Thence along the west property line of the above said City of Paducah property, S25º08’24”E a distance of
0.75 ft. to a point, said point being the southwest corner of the City of Paducah property (Tract VI recorded in
Deed Book 756, Page 115);
Thence along the south property line of the above said property, N64º51’36”E a distance of 173.25 ft. to the
True Point of Beginning.
The above described Tract contains 1,819 square feet.
ALLEY CLOSURE – TRACT 3 - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the south
side of Jefferson Street and west of North Water Street, in Paducah, McCracken County, Kentucky, more
particularly described as follows:
Beginning at the intersection of the south right-of-way of Jefferson Street and the west right-of-way of North
Water Street;
Thence with the west right-of-way of North Water Street, S25º08’24”E a distance of 110.75 ft. to the True
Point of Beginning, said point also being in the centerline of 20’ wide alley;
Thence along the west right-of-way of above said street, S25º08’24”E a distance of 10.00 ft. to a point, said
point being the northeast corner of the City of Paducah property (Tract VII recorded in Deed Book 756, Page
115);
Thence along the north property line of above said City of Paducah property, S64º51’36”W a distance of
173.25 ft. to a point, said point being the northwest corner of the City of Paducah property (Tract VII recorded
in Deed Book 756, Page 115);
Thence along the west property line of above said City of Paducah property, S25º08’24”E a distance of 25.00
ft. to a point, said point being the southwest corner of the City of Paducah property (Tract VII recorded in
Deed Book 756, Page 115);
Thence, S64º51’36”W a distance of 8.00 ft. to a point, said point being in the centerline of a 16’ wide alley;
Thence with the centerline of the above said 16’ wide alley, N25º08’24”W a distance of 35.00 ft. to a point,
said point also being the centerline of the above said 16’ wide alley and the centerline of the above said 20’
wide alley;
Thence with the centerline of the above said 20’ wide alley, N64º51’36”E a distance of 181.25 ft. to the True
Point of Beginning.
The above described Tract contains 2,013 square feet.
ALLEY CLOSURE – TRACT 4 - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the north
side of Broadway Street and west of North Water Street, in Paducah, McCracken County, Kentucky, more
particularly described as follows:
Beginning at the intersection of the north right-of-way of Broadway Street and the west right-of-way of North
Water Street;
Thence with the north right-of-way of Broadway Street, S64º51’36”W a distance of 173.25 ft. to the True
Point of Beginning, said point being the southwest corner of the City of Paducah property (Parcel B recorded
in Deed Book 753, Page 578);
Thence along the right-of-way of above said street, S64º51’36”W a distance of 8.00 ft. to a point, said point
being in the centerline of a 16’ wide alley;
Thence with the centerline of above said alley, N25º08’24”W a distance of 198.25 ft. to a point;
Thence, N64º51’36”E a distance of 8.00 ft. to a point, said point being the northwest corner of the City of
Paducah property (Parcel B recorded in Deed Book 753, Page 578);
Thence along the west property line of above said property, S25º08’24”E a distance of 198.25 ft. to the True
Point of Beginning.
The above described Tract contains 1,586 square feet.
SECTION 2. In support of its decision to close the aforesaid public way, the Board
of Commissioners hereby makes the following findings of fact:
a. The City of Paducah owns the property abutting the public way which the
Board of Commissioners has authorized to be closed, therefore no closure application has been filed.
b. On the 21st day of December, 2020, the Paducah Planning Commission of the
City of Paducah adopted a resolution recommending to the Mayor and Board of Commissioners of
the City of Paducah closure of the aforesaid public way.
c. Written notice of the proposed closing was given to all property owners in or
abutting the public way or the portion thereof being closed.
d. The City of Paducah is the only property owner in or abutting the public way,
and therefor has given their written and notarized consent to the closing as is evidenced by the
adoption of this ordinance.
SECTION 3. All requirements of KRS 82.405(1) and (2) having been met, the
Board of Commissioners of the City of Paducah hereby concludes that the aforesaid public way, as
described above, should be closed in accordance with the provisions of KRS 82.405.
SECTION 4. The Mayor is hereby authorized, empowered, and directed to execute
all documents necessary related to the alley closing as authorized in Section 1 above.
SECTION 5. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
___________________________________
George Bray, Mayor
ATTEST:
___________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, January 12, 2021
Adopted by the Board of Commissioners, ___________________
Recorded by Lindsay Parish, City Clerk, ____________________
Published by The Paducah Sun, ___________________________
\ord\eng\st close\alley – 133 Broadway and 111 N Water
COMMONWEALTH OF KENTUCKY )
:ss.
COUNTY OF McCRACKEN )
Subscribed, sworn to and acknowledged before me by CITY OF
PADUCAH, KENTUCKY, by and through its duly authorized representative,
George Bray, Mayor, on this the day of
, 2021.
_________________________________
NOTARY PUBLIC
STATE AT LARGE
My commission expires: ____________
Notary ID # ____________
CERTIFICATION
I, Lindsay Parish, hereby certify that I am the duly qualified and acting Clerk of the City of Paducah,
Kentucky, and that the foregoing is a full, true and correct copy of Ordinance No. ___________
adopted by the Board of Commissioners of the City of Paducah at a meeting held on
___________________.
____________________________________
City Clerk
