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Home My WebLink AboutCCMPacket2020-11-10CITY COMMISSION MEETING AGENDA FOR NOVEMBER 10, 2020 5:30 PM VIDEO AND/OR AUDIO TELECONFERENCE MEETING Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public Comment Sheet and return to the City Clerk’s Office no later than 3:30 p.m. on the day of the Commission Meeting. The Mayor will call on you to speak during the Public Comments section of the Agenda ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PRESENTATION Midtown Alliance of Neighbors Update - Sharon Poat Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA A.Approve Minutes for October 27, 2020 B.Receive & File Documents C.Personnel Actions D.Appointment of Lucas Bremer and James (J.T.) Crawford to the Paducah Main Street Board. Said terms shall expire November 10, 2024 E.Accept Bid for Police Department Uniforms for 2021-2022 - B LAIRD F.Accept Donation of Property located at 729 South 13th Street - G CHERRY G.Approve FY2021 Contract with Barkley Regional Airport Authority in the amount of $120,000 - J ARNDT H.Application and Acceptance of a Thermal Imaging Camera Grant through the Kentucky Fire Commission - S KYLE I.2021 Litter Abatement Program Grant Application and Acceptance - C YARBER J.Authorize Payment to KEDFA for Tax Increment Financing Consultant Services in an amount of $25,000 - J ARNDT II. ORDINANCE(S) - INTRODUCTION A.Consensual Annexation of 3660 Olivet Church Road - T TRACY B.Professional Services Contract with BFW Engineering, Inc. for South 25th Street Project for $89,180.00 with the option of South 24th Street Project for $70,959.00 - R MURPHY C.Amendment in the amount of $81,500 to Professional Engineering Service Agreement with HDR Engineering, Inc. for the City's Flood Control Pump Stations #2 and #9 - R MURPHY III. COMMENTS A.Comments from the City Manager B.Comments from the Board of Commissioners C.Comments from the Audience IV. EXECUTIVE SESSION October 27, 2020 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 27, 2020, at 5:30 p.m., Mayor Brandi Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in accordance with Kentucky Executive Order 2020-243 and SB 150, all members of the Board of Commissioners participated using video and/or audio teleconferencing. The public was invited to view the meeting on the government access channel Government 11 (Comcast channel 11). The meeting was also streamed on the City’s You Tube channel for the public’s convenience. Further, members of the public were invited to participate in the meeting to make public comments by joining the virtual teleconference. INVOCATION: Commissioner McElroy led the Invocation. PLEDGE OF ALLEGIANCE Commissioner Abraham led the pledge. ADDITIONS/DELETIONS The City Manager, at the request of Midtown Alliance, removed the Midtown Alliance Presentation from the agenda. PROCLAMATIONS 50th Anniversary of Paducah Convention & Visitors Bureau – Mary Hammond Advocacy in Action Day – Dr. Mary Foley Public Information Officer Pam Spencer, offered the following summary of the presentations following each Proclamation: 50th Anniversary of Paducah Convention & Visitors Bureau – Mayor Brandi Harless proclaimed October 20 as the 50th Anniversary of the Paducah Convention & Visitors Bureau (CVB) and presented the proclamation to CVB Executive Director Mary Hammond. The Bureau officially was created on October 20, 1970. The CVB operates a visitor center at 128 Broadway and excels at promoting our community. Plus, the CVB has achieved international accreditation through Destinations International through the Destination Marketing Accreditation Program. The CVB works to put Paducah on the map through the website, Paducah.travel, and through the opportunities provided for Paducah as a UNESCO Creative City. In 2019, the tourism industry welcomed approximately 2.4 million visitor trips which generated tourism spending in McCracken County totaling $273.54 million, supported 2495 jobs, and generated $21.26 million in state and local taxes. Advocacy in Action Day – Mayor Harless proclaimed October 30 as Advocacy in Action Day to recognize Domestic Violence Awareness Month and to honor the founder of the Merryman House Domestic Crisis Center, Merryman Kemp. Dr. Mary Foley with the Merryman House Domestic Crisis Center accepted the proclamation. Kentucky’s rate of domestic violence is higher than the national average. In Kentucky, 45.3% of women have experienced sexual violence, physical violence, and/or stalking victimization. October 27, 2020 CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the October 13, 2020 Paducah Board of Commissioners Meeting I(B) Receive and File Documents: Minute File: 1. Notice of Meeting of the Board of Commissioners – Commission – October 13, 2020 2. Notice of Meeting of the Board of Commissioners – Public/Media – October 13, 2020 Contract File: 1. Commonwealth of Kentucky – Highway Safety Grant FY2021 $21,370 – MO #2313 2. Contract For Services FY2021 – $2,000 - Paducah Tilghman Tornado League Football (signed by City Manager) 3. Contract For Services FY2021 - $7,500 – Brooks Stadium (signed by City Manager) 4. Kenney Corporation – Paxton Park Mowers - $32,862.98 (MO #2362) 5. Linwood Motors – Nine (9) Police Pursuit Rated SUVs – MO #2382 6. Linwood Motors - Two (2) pickup trucks for Street Department – MO #2383 7. Contract For Services – FY2021 - $75,000 – Paxton Park – MO #2387 8. Contract For Services – FY2021 - $215,000 – Paducah Transit Authority - MO #2388 9. Contract For Services – FY2021 - $54,000 – Luther F. Carson Four Rivers Center, Inc. – MO #2389 10. Contract For Services – FY2021 - $4,100 – Oscar Cross Boys & Girls Club – (signed by City Manager) Financials 1. City of Paducah Police and Firefighters Pension Fund – Valuation as of 7/1/2020 2. Barkley Regional Airport Authority – Years ended June 30, 2020 and 2019 3. Paducah Water Works – Financial Statements – Years ended June 30, 2020 and 2019 I(C) Personnel Actions I(D) Appointment of David Godfrey to the Main Street Board to replace Zachary McMillan, whose term has expired. This term shall expire June 10, 2024 I(E) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH SPROCKET, INC. IN THE AMOUNT OF $40,000 FOR MAKER SPACE AND ENTREPRENEURIAL DEVELOPMENT SERVICES. MO #2400; BK 11 I(F) A MUNICIPAL ORDER APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF PADUCAH AND AMIE CLARK FOR EMPLOYMENT AS October 27, 2020 DIRECTOR OF PARKS AND RECREATION, AND AUTHORIZING THE MAYOR TO EXECUTE SAME. MO #2401; BK 11 I(G) A MUNICIPAL ORDER AUTHORIZING THE TRANSFER OF REAL PROPERTY LOCATED AT 432 BROADWAY TO PGJM, LLC, FOR $7,500.00 TO PROVIDE FOR OUTDOOR DINING AND ENTERTAINMENT SPACE ASSOCIATED WITH THE REHABILITATION OF 428-430 BROADWAY AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME. MO #2402; BK 11 Mayor Harless offered motion, seconded by Commissioner Abraham, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) ORDINANCE ADOPTION APPROVAL OF A RENEWAL LEASE AGREEMENT WITH FOREST HILLS VILLAGE, INC. Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled: “AN ORDINANCE APPROVING A RENEWAL LEASE AGREEMENT WITH FOREST HILLS VILLAGE, INC, AND AUTHORIZING THE MAYOR TO EXECUTE SAID LEASE.” This ordinance is summarized as follows: That the City of Paducah hereby approves an agreement with Forest Hills Village, Inc., and authorizes the Mayor to execute said lease agreement. The term of the renewal lease shall be for ten (10) years commencing January 1, 2021, and ending December 31, 2030. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) ORD 2020-10-8659 COMMENTS BY MAYOR AND COMMISSIONERS Commissioner Wilson congratulated Amie Clark on her new appointment as Director of Parks and Recreation Mayor Harless urged everyone to get out to vote. ADJOURN Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in favor. Meeting ended at approximately 6:05 p.m. ADOPTED: November 10, 2020. _____________________________ Brandi Harless, Mayor October 27, 2020 ATTEST: ________________________________ Lindsay Parish, City Clerk November 10, 2020 Minute File: 1. Notice of Meeting of the Board of Commissioners – October 27, 2020 2. Resolution – Action Taken at March 31, 2020 Board Meeting – FEMA – Flood and Severe Weather Events Contract File: 1. Contract For Services FY 2021 - Yeiser Art Center – signed by CM 2. Contract For Services FY 2021 - National Quilt Museum – signed by CM 3. Contract For Services FY 2021 - River Heritage Museum d/b/a River Discover Center – signed by CM 4. Contract For Services FY 2021 - Market House Theatre – signed by CM 5. Contract For Services FY 2021 – Paducah Symphony Orchestra – signed by CM 6. Contract For Services FY 2021 – Uppertown Heritage Foundation d/b/a Metropolitan Hotel – signed by CM 7. Contract For Services FY2021 – Paducah Art House Alliance d/b/a Maiden Alley Cinema – signed by CM 8. Contract For Services FY2021 – Community Ministries, d/b/a Community Kitchen – signed by CM 9. Contract for Health, Vision and Dental Benefit Plan Premiums for 2021 – Anthem Blue Cross Blue Shield – MO #2394 10. Contract For Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield – Peel & Holland – MO #2396 11. 911 Communications Services Agreement Between City of Paducah and Melber New Hope Fire District – MO #2399 Financials File: 1. Paducah Water Works – ending September 30, 2020 CITY OF PADUCAH November 10, 2020 Upon the recommendation of the City Manager's Office, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. James W. Arndt - signed electronically City Manager's Office Signature 4-Nov-20 Date CITY OF PADUCAH PERSONNEL ACTIONS NEW HIRES - FULL-TIME (F/T) POLICE POSITION RATE NCS/CS FLSA EFFECTIVE DATE Szyszkiewicz, Jennifer L.Recruit Officer/Patrolman $23.55/hr NCS Non-Ex November 19, 2020 Potts, Bryan R.Recruit Officer/Patrolman $23.55/hr NCS Non-Ex November 19, 2020 Cissell, Taylor D.Recruit Officer/Patrolman $23.55/hr NCS Non-Ex November 19, 2020 Shiels, Thomas M.Recruit Officer/Patrolman $23.55/hr NCS Non-Ex November 19, 2020 PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION ADMINISTATION AND BASE RATE OF PAY AND BASE RATE OF PAY NCS/CS FLSA EFFECTIVE DATE Birdsong, Lyndsey Senior Administrative Assistant Senior Administrative Assistant NCS Non-Ex November 5, 2020 $19.68/hr $20.07/hr Chino, Stephen Director of Information Technology Director of Information Technology NCS Ex November 5, 2020 $41.42/hr $42.66/hr Shaw, Emma Business Systems Analyst Business Systems Analyst NCS Ex November 5, 2020 $29.41/hr $30.29/hr Smolen, Michelle Assistant City Manager Assistant City Manager NCS Ex November 5, 2020 $47.36/hr $48.78/hr Spencer, Pamela Communication Manager Communication Manager NCS Ex November 5, 2020 $36.44/hr $37.53/hr Wilson, Ty Grants Administrator Grants Administrator NCS Ex November 5, 2020 $21.33/hr $21.76/hr CITY CLERK/CUSTOMER EXP Meeks, Claudia Executive Assistantant II/Assistant City Clerk Assistant City Clerk NCS Non-Ex November 5, 2020 $23.44/hr $24.14/hr Parish, Lindsay City Clerk/Director of Cust. Exp.City Clerk/Director of Cust. Exp.NCS Ex November 5, 2020 $38.07/hr $39.59/hr E911 Buckingham, Rebecca Shift Supervisor Shift Supervisor NCS Non-Ex November 5, 2020 $23.24/hr $24.74/hr Martin, Tara Telecommunicator Telecommunicator NCS Non-Ex November 5, 2020 $19.07/hr $20.24/hr Puckett, Ashleigh Telecommunicator Telecommunicator NCS Non-Ex November 5, 2020 $20.65/hr $21.90/hr Spears, Amber Shift Supervisor Shift Supervisor NCS Non-Ex November 5, 2020 $25.35/hr $25.35/hr Whitley, Allyson Shift Supervisor Shift Supervisor NCS Non-Ex November 5, 2020 $24.90/hr $25.90/hr ENGINEERING Murphy, Richard City Engineer City Engineer NCS Ex November 5, 2020 $64.22/hr $66.15/hr Nuckolls, Amy Executive Assistant II Senior Administrative Assistant NCS Non-Ex November 5, 2020 $20.73/hr $21.35/hr Riley, Keith Floodwall Superintendent Floodwall Superintendent NCS Ex November 5, 2020 $31.78/hr $32.42/hr Shelby, Shane Engineering Technician Engineering Technician NCS Ex November 5, 2020 $24.27/hr $24.76/hr Topper-Curtis, Brandy Engineering Technician III Engineering Technician III NCS Ex November 5, 2020 $35.72/hr $36.43/hr Townsend, Melanie Engineering Project Manager Engineering Project Manager NCS Ex November 5, 2020 $30.50/hr $31.42/hr FINANCE Davenport, Kamra Accountant Accountant NCS Ex November 5, 2020 $21.32/hr $21.53/hr November 10, 2020 CITY OF PADUCAH PERSONNEL ACTIONS November 10, 2020 Gipson, Erica Revenue Techinician Revenue Techinician NCS Non-Ex November 5, 2020 $17.32/hr $17.84/hr Guardian, Melanie Revenue Techinician Revenue Techinician NCS Non-Ex November 5, 2020 $17.32/hr $17.84/hr Herndon, Audra Controller Controller NCS Ex November 5, 2020 $43.92/hr $45.24/hr Millay, Stephanie Revenue Auditor Revenue Auditor NCS Ex November 5, 2020 $23.88/hr $24.60/hr Perkins, Jonathon Director of Finance Director of Finance NCS Ex November 5, 2020 $68.61/hr $70.67/hr Young, Stacee Revenue Manager Revenue Manager NCS Ex November 5, 2020 $36.88/hr $37.99/hr FIRE - PREVENTION Byrd, Roger Chief Electrical Inspector Chief Electrical Inspector NCS Non-Ex November 5, 2020 $31.34/hr $31.97/hr Clark, Kyle Deputy Building Inspector I Deputy Building Inspector NCS Non-Ex July 1, 2020 $25.28/hr $25.28/hr Dicke, Janet Executive Assistant I Senior Administrative Assistant NCS Non-Ex November 5, 2020 $22.33/hr $22.78/hr Fugate, Leslie Chief Building Inspector Chief Building Inspector NCS Non-Ex November 5, 2020 $32.83/hr $33.82/hr Hugen, Vaughn Deputy Electrical Inspector II Deputy Electrical Inspector NCS Non-Ex November 5, 2020 $26.04/hr $26.82/hr Jones, David Code Enforcement Officer Code Enforcement Officer NCS Non-Ex November 5, 2020 $21.03/hr $21.66/hr Tinsman, April Deputy Fire Marshal Deputy Fire Marshal NCS Non-Ex November 5, 2020 $29.18/hr $30.06/hr Utz, Steven Code Enforcement Officer Code Enforcement Officer NCS Non-Ex November 5, 2020 $22.60/hr $23.05/hr FIRE - SUPRESSION Burton, Joseph Assistant Fire Chief Assistant Fire Chief NCS Ex November 5, 2020 $27.06/hr $27.87/hr Denton, David Assistant Fire Chief Assistant Fire Chief NCS Ex November 5, 2020 $27.06/hr $27.87/hr Hatton, Charles P Assistant Fire Chief Assistant Fire Chief NCS Ex November 5, 2020 $28.01/hr $28.85/hr Kyle, Stephen Fire Chief Fire Chief NCS Ex November 5, 2020 $55.84/hr $57.52/hr Rathman, Ronnie Battalion Chief Battalion Chief NCS Ex November 5, 2020 $37.43/hr $38.55/hr Tinsley, Matthew Deputy Fire Chief Deputy Fire Chief NCS Ex November 5, 2020 $41.17/hr $42.82/hr PARKS & RECREATION Askew, LaMiira Administrative Assistant II Administrative Assistant NCS Non-Ex November 5, 2020 $15.69/hr $16.16/hr Edwards, Kelsey B.Recreation Specialist Recreation Specialist NCS Ex November 5, 2020 $17.57/hr $17.92/hr Thompson, Mark Director of Parks & Recreation Director of Parks & Recreation NCS Ex November 5, 2020 $55.04/hr $56.69/hr PLANNING Tracey, Tammara Director of Planning Director of Planning NCS Ex November 5, 2020 $43.55/hr $44.42/hr POLICE CITY OF PADUCAH PERSONNEL ACTIONS November 10, 2020 Barkley, Meredith Evidence Technician I Evidence Technician NCS Non-Ex July 1, 2020 $16.29/hr $16.29/hr Laird, Brian Police Chief Police Chief NCS Ex November 5, 2020 $51.99/hr $53.55/hr PUBLIC WORKS Yarber, Christopher Director of Public Works Director of Public Works NCS Ex November 5, 2020 $47.51/hr $48.94/hr PUBLIC WORKS POSITION REASON EFFECTIVE DATE Bennett, Louie H.Fleet Mechanic II Declined Position November 12, 2020 PLANNING POSITION REASON EFFECTIVE DATE Chandler, Melissa Administrative Assistant Termination July 15, 2020 TERMINATIONS - FULL-TIME (F/T) TERMINATIONS - PART-TIME (P/T) Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Accept Bid for Police Department Uniforms for 2021-2022 - B LAIRD Category: Municipal Order Staff Work By: Robin Newberry, Christopher Fearon Presentation By: Brian Laird Background Information: On Oct. 11, 2020, an ad was placed in The Paducah Sun, requesting bids for uniforms for sworn officers of the Paducah Police Department for calendar years 2021-2022. Only was bid was received, from Gall's LLC. Prices on the bid are similar to pricing on the current contract for uniforms, which expires Dec. 31, 2020. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Clothing Allowance Clothing Allowance Clothing Allowance Account Number: 10001601 516100 10001602 516100 10001604 516100 Staff Recommendation: Accept the bid of Gall's LLC dated Oct. 21, 2020, and authorize the Mayor to enter into a contract with Gall's LLC for the purchase of uniforms for the Paducah Police Department's sworn officers for calendar years 2021-2022, in an amount not to exceed $78,750 per year. Attachments: 1.Municipal Order - Bid-Galls Uniforms Police Department 2021-2022 2.Galls Bid 10-22-20 3.Galls Contract 11-10-20 MUNICIPAL ORDER NO. _________ A MUNICIPAL ORDER ACCEPTING THE BID OF GALLS , LLC, FOR THE PURCHASE OF UNIFORMS FOR PADUCAH POLICE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Galls, LLC, for uniforms for employees in the Paducah Police Department at the unit prices as shown on the attached price list (Exhibit A), for a period of two years, said purchase being in substantial compliance with the bid specifications, advertisement for bid, and as contained in the bid of Galls, LLC, dated October 21, 2020. SECTION 2. That the Mayor is hereby authorized to execute a contract with Galls, LLC, for furnishing the City with uniforms as authorized in Section 1 above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. Said contract is for a two-year time period beginning January 1, 2021 and ending December 31, 2022. SECTION 3. That payment for said uniforms shall be in an amount not to exceed $78,750 charged to the Clothing Allowance account numbers 10001601 516100, 10001602 516100 and 10001604 516100. SECTION 4. This Order will be in full force and effect from and after the date of its adoption. ____________________________________ Brandi Harless, Mayor ATTEST: ________________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 \mo\bid-Galls Uniforms Police Department 2021-2022 EXHIBIT ‘A’ CONTRACT THIS CONTRACT made and entered into on this the 10th day of November , 2020, by and between the CITY OF PADUCAH, KENTUCKY, hereinafter referred to as the “City,” and GALLS LLC, hereinafter referred to as the “Seller.” WITNESSETH: THAT the Seller agrees to sell to the City, and the City agrees to purchase from the Seller for the price and upon the terms and conditions hereinafter set forth, certain tangible personal property as follows: Uniforms and gear for sworn police officers, as per specifications, in an amount not to exceed $78,750 per calendar year, as contained in Seller’s bid dated Oct. 20, 2020. This contract shall be in effect Jan. 1, 2021, through Dec. 31, 2022. THIS contract is executed pursuant to Municipal Order Number 2020-_______________, authorizing the same, as adopted by Board of Commissioners of the City of Paducah, Kentucky, on the ________ day of _______________, 2020. WITNESS the hands of both parties hereto on the day and year first above written. CITY OF PADUCAH, KENTUCKY BY CITY CLERK GALLS LLC BY WITNESS TITLE Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Accept Donation of Property located at 729 South 13th Street - G CHERRY Category: Municipal Order Staff Work By: Greg Cherry Presentation By: Greg Cherry Background Information: Luverta Shaw would like to donate 729 S. 13th Street to the City of Paducah. This will benefit the City to receive this property versus foreclosure expenses. This property will be turned over to Planning for future re-development. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Account Number: Staff Recommendation: Authorize Mayor Brandi Harless to sign the deed transferring 729 S. 13th Street to the City of Paducah. Attachments: 1.Municipal Order - prop donated –729 S. 13th Street MUNICIPAL ORDER NO. _______ A MUNICIPAL ORDER ACCEPTING THE DONATION OF REAL PROPERTY LOCATED AT 729 SOUTH 13TH STREET FROM LUVERTA SHAW TO THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED CONSIDERATION CERTIFICATE BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Board of Commissioners hereby approves and consents to the donation of the property located at 729 South 13th Street from Luverta Shaw. SECTION 2. The Mayor is hereby authorized to execute the Consideration Certificate in the Deed of Conveyance to accept the donation of property as approved in Section 1 above. It is determined that it is necessary and desirable and in the best interest of the City to accept this donation and execute the Consideration Certificate contained in said Deed of Conveyance, which deed of conveyance and consideration certificate are hereby authorized and approved. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ______________________________ Brandi Harless, Mayor ATTEST: ___________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 \mo\prop donated –729 S. 13th Street Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Approve FY2021 Contract with Barkley Regional Airport Authority in the amount of $120,000 - J ARNDT Category: Motion Staff Work By: Claudia Meeks, Ty Wilson Presentation By: James Arndt Background Information: For FY2021, it was decided that a Grant-In-Aid Application process would be used to determine the level of funding for various organizations in the City of Paducah. The City went through a grant application process, The Grant-In-Aid Committee reviewed the applications and then made a recommendation to the City Manager, who, in turn, took the recommendation to the Board of Commissioners. On September 8, 2020, the Board of Commissioners, by Municipal Order #2379, approved the recommendations of the Committee and the City Manager. The Board of Commissioners is now desirous of entering into a contract with Barkley Regional Airport Authority for FY2021 services in the amount of $120,000. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Investment Fund Account Number: TR0003 2400-0401-523070 Staff Recommendation: Approve FY2021 Contract For Services in the amount of $120,000 with Barkley Regional Airport Authority and authorize the Mayor to execute same. Attachments: 1.MO - contract-barkley regional airport FY2021 2.Contract For Services - Barkley Regional Airport MUNICIPAL ORDER NO. ______ A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY REGIONAL AIRPORT IN THE AMOUNT OF $120,000 FOR GENERAL AVIATION AND AIR CARRIER SERVICES BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to execute a contract with Barkley Regional Airport in the amount of $120,000 payable in quarterly installments of $30,000, for providing general aviation and air carrier services to the citizens of McCracken County and surrounding regions. This contract shall expire June 30, 2021. SECTION 2. This expenditure shall be charged to the Investment Fund, Account No. 24000401-523070 (TR0003). SECTION 3. This Municipal Order shall be effective from and after the date of its adoption. ______________________________ Mayor ATTEST: _____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 \mo\contract-barkley regional airport FY2021 Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Application and Acceptance of a Thermal Imaging Camera Grant through the Kentucky Fire Commission - S KYLE Category: Municipal Order Staff Work By: Matt Tinsley, Ty Wilson Presentation By: Steve Kyle Background Information: The Kentucky Fire Commission, a part of the Kentucky Community and Technical College System, partners with federal, state, and local agencies to make communities safer. The Commission has a Thermal Imaging Grant application. Their goal is to make sure every department throughout the Commonwealth has at least one camera within their department. The grant is awarded based on a date stamp return of the application and the number of camera's the department currently has. Award eligible fire departments grants equal to 50%, but not to exceed the sum of $5,000, of the agreed price for the purchase of thermal vision systems. The Kentucky Fire Commission average agreed price is $6,400 - 50% payment toward the purchase of a thermal vision system will be $3,200. The Paducah Fire Department wishes to apply for a Thermal Imaging Camera Grant Application. The Department currently has 9 such cameras. Some of these cameras are in need of replacement, including a camera that was purchased in 2006. The Department wishes to apply for a grant to purchase a new Thermal Imaging Camera, potentially costing up to $7,000. The funds to purchase the camera would come from the Fire Equipment Budget. The grant would cover 50% of that cost. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Fire Equipment Account Number: 1000-1802-540130 Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents and to accept the award if offered. Attachments: 1.Municipal Order - app & award – Kentucky Fire Commission Thermal Imaging Grant 2020 MUNICIPAL ORDER NO.________ A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A 2020 KENTUCKY FIRE COMMISSION THERMAL IMAGING GRANT IN THE AMOUNT OF $3,200 FOR PURCHASE OF A THERMAL VISION SYSTEM, ACCEPTING ANY GRANT FUNDS AWARDED BY THE KENTUCKY FIRE COMMISSION, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application to obtain a Kentucky Fire Commission Thermal Imaging Grant application in the amount of $3,200 (one- half of the purchase price of a thermal vision system). The remaining purchase price will be charged to the Fire Equipment Account, #1000-1802-540130. SECTION 2. That the City of Paducah hereby authorizes the acceptance of any and all grant funds awarded by the Kentucky Fire Commission and authorizes the Mayor to execute the Grant Agreement and all related documents. SECTION 3. This order will be in full force and effect from and after the date of its adoption. ______________________________ Mayor ATTEST: ________________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 \mo\grants\app & award – Kentucky Fire Commission Thermal Imaging Grant Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: 2021 Litter Abatement Program Grant Application and Acceptance - C YARBER Category: Municipal Order Staff Work By: Ty Wilson Presentation By: Chris Yarber Background Information: The Kentucky Division of Waste Management (DMW) provides funds across the Commonwealth to local jurisdictions for litter abatement. The litter abatement award amount is based on a street mileage formula with Paducah having 223 miles of city streets. In 2020, DMW awarded the Engineering/Public Works Department $14,000.78 for their Street Litter Abatement Program. The City uses Litter Abatement funding for litter/trash pick-up along roadways and within the parks. This grant also funds street sweeping activities, personnel costs, and disposable costs. Public Works Department proposes to submit an application to KY Division of Waste Management for the 2021 Litter Abatement Award. The grant amount will be based on the formula using the total number of street miles within the City and the number of applicants this year. This award requires no local cash or in-kind match. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Account Number: Staff Recommendation: Authorize and direct Mayor to sign all applicable grant application documents. Authorize and direct Mayor to execute all required documents to accept award if offered. Attachments: 1.Municipal Order - application & award-2021 Litter Abatement MUNICIPAL ORDER NO. ________ A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2021 KENTUCKY LITTER ABATEMENT GRANT THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR THE PUBLIC WORKS DEPARTMENT’S STREET LITTER ABATEMENT PROGRAM, ACCEPTING ALL AWARDED GRANT FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application for a 2021 Kentucky Litter Abatement Program grant through the Kentucky Division of Waste Management for the Public Works Department’s Street Litter Abatement programs. This grant amount will be based on a formula using the total number of street miles within the City and number of applicants. SECTION 2. That the City of Paducah hereby accepts all grant funds awarded through Kentucky Division of Waste Management to be used by the Public Works Department for litter and trash pick-up along roadways and in parks. No local match is required. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. __________________________________ Brandi Harless, Mayor ATTEST: ____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 MO\grants \application & award-2021 Litter Abatement Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Authorize Payment to KEDFA for Tax Increment Financing Consultant Services in an amount of $25,000 - J ARNDT Category: Municipal Order Staff Work By: James Arndt Presentation By: James Arndt Background Information: The City of Paducah approved Municipal Order No. 2291 on October 8, 2019, to authorize payment to the Kentucky Economic Development Finance Authority (KEDFA) for Tax Increment Financing Consultant services in an amount of $85,185. Over the course of the project, the Kentucky Economic Development Finance Authority discovered that the cost exceeded the initial estimate and the Cabinet notified the City that an additional $25,000 advanced payment will be necessary for the consultant report to be completed. This action authorizes an additional payment in the amount of $25,000 in order that the consultant report may be completed. Does this Agenda Action Item align with a Strategic Plan Action Step? Yes If yes, please list the Action Step Item Codes(s): E-2 Implement TIF district in downtown Paducah E-3 Promote occupancy in all downtown buildings E-4 Entire stretch of the riverfront will be redeveloped to attract tourists, encourage business investment, and mixed use development Funds Available:Account Name: Administrative Contingency Account Number: 10000106 524500 (DT0044) Staff Recommendation: Approval. Attachments: 1.Municipal Order - TIF Consultant Services 11-2020 2.Invoice MUNICIPAL ORDER NO. ______ A MUNICIPAL ORDER AUTHORIZING PAYMENT TO THE KENTUCKY ECONOMIC DEVELOPMENT FINANCE AUTHORITY FOR TAX INCREMENT FINANCING (TIF) CONSULTANT SERVICES, IN AN AMOUNT OF $25,000 AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME WHEREAS, the City of Paducah approved Municipal Order No. 2291 on October 8, 2019, to authorize payment to the Kentucky Economic Development Finance Authority (KEDFA) for Tax Increment Financing Consultant services in an amount of $85,185; and WHEREAS, over the course of the project, the Kentucky Economic Development Finance Authority discovered that the cost exceeded the initial estimate and the Cabinet notified the City that an additional $25,000 advanced payment will be necessary for the consultant report to be completed; and WHEREAS, the City of Paducah now wishes to authorize an additional payment in order that the consultant report may be completed. NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby authorizes the Finance Director to make payment to the Kentucky Economic Development Finance Authority, in an amount of $25,000 and authorizes the Mayor to execute all documents related to same. SECTION 2. This expenditure shall be charged to the Administrative Contingency Account No 10000106 524500 (DT0044). Payments will be held in escrow by the Cabinet for Economic Development pending completion of performance milestones by the consultant. Should the consultant find that the cost will exceed the estimate, the cabinet will notify the Finance Director and request additional advance payment for the estimated additional cost. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. ____________________________________ Brandi Harless, Mayor ATTEST: _______________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, November 10, 2020 Recorded by Lindsay Parish, City Clerk, November 10, 2020 \mo\ TIF Consultant Services 11-2020 Invoice for Consultant Services Tax Increment Financing Paducah Downtown Riverfront Redevelopment Project Amount Due: $25,000 Date: October 12, 2020 Please remit payment to: Kentucky Economic Development Finance Authority Please mail payment to: Kentucky Cabinet for Economic Development Attn: Department for Financial Services Old Capital Annex 300 West Broadway Frankfort, KY 40601 By signing this invoice, I agree that I have proper authority to act on behalf of the City of Paducah, Finance Department with regard to the Tax Increment Financing Application for the Paducah Downtown Riverfront Redevelopment Project. I also understand that this payment represents an estimate of the cost for the Cabinet’s contract consultant analysis and preparation of the Tax Increment Financing Consultant’s Report as required by KRS 154.30-030. This payment will be held in escrow by the Cabinet for Economic Development pending completion of performance milestones by the consultant. Should the consultant find that the cost will exceed the estimate, the Cabinet will notify me and request additional advance payment for the estimated additional cost, and I agree to make the necessary payment in order for the consultant report to be completed. I also agree to provide the consultant and the Cabinet such information and assistance as may reasonably be required and will provide any information requested by the consultant and available to me on a timely basis. I agree to notify the Cabinet immediately of changes to the project proposal or new information related to the development area and acknowledge that such changes may increase the cost of the consultant analysis and report. ____________________________________________________________ Jon Perkins, Director Paducah Downtown Riverfront Redevelopment Project Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Consensual Annexation of 3660 Olivet Church Road - T TRACY Category: Ordinance Staff Work By: Josh Sommer Presentation By: Tammara Tracy Background Information: The property owner, Hutson, Inc., is requesting consensual annexation into the City in order to expand the existing business located adjacent to the property. The area proposed for annexation is a modest parcel that squares off a corner of the city boundary. Does this Agenda Action Item align with a Strategic Plan Action Step? No If yes, please list the Action Step Item Codes(s): Funds Available:Account Name: Account Number: Staff Recommendation: Approval Attachments: 1.ANX2020-112 Base Map 2.ANX2020-112 Ordinance 3660 Olivet Church 3.Annexation request letter 4.ANX2020-112 Plat 3660 Olivet Church Road 366 0 Olivet Churc h Rd Commerce Park Mall Exit 3 Exit 4 §¨¦I-24 Hinkleville Rd Cairo Rd Olivet Church RdAccess RdAccess RdCommerce Dr Coleman RdShaffer RdJames Sanders BlvdNew Holt RdTuck Rd PrivateMeredith RdR in g R d Pace Dr Stanley Rd Charter Oak DrFri e d ma n L n Harris Rd Eva DrMaxon RdHolt RdPerennial LnHeartland Dr Orchard View DrCarr RdCimarron WayElla W ay West Park DrFairlane AveT echnology D rJordan DrM cbrid e L n Charl eston DrEudoxey LnPrivatePrivatePrivate Annexation Proposal ANX2020-1123660 O livet Chu rc h Rd ´1,4 00 0 1,4 00700 Feet 1 / 2 ORDINANCE NO. 2020-_____-________ AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS WHEREAS, the property, approximately 0.9284 acre of land located at 3660 Olivet Church Road, is contiguous to the City of Paducah and particularly and accurately set out in the legal description below; and WHEREAS, said property is urban in character and will be developed and expanded upon by the abutting business; and WHEREAS, the owner, Hutson, Inc., has requested such annexation in writing to the Board of Commissioners; and WHEREAS, said tracts of land are not within the boundary of another incorporated city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah, Kentucky, annexes into the corporate limits and makes a part of the City of Paducah, Kentucky, said real property being more particularly and accurately described as follows: LEGAL DESCRIPTION OF ANNEXATION Hutson, Inc. Property Being a 0.9284 acre tract of land situated in McCracken County, Kentucky, being the easterly portion of Olivet Church Road (Kentucky Highway 998) and lying on the easterly side of Olivet Church Road (Kentucky Highway 998) and more particularly described as follows: Beginning at a ½” steel rod 24” long with plastic cap stamped “No. 3732” set in the easterly right of way of Olivet Church Road (Kentucky Highway 998) and being the westerly corner of the lands of Hutson, Inc., per deed book 1405, page 283, said point having coordinates of NORTH 1,927,557.60’, and EAST 781,941.71’ referenced to the Kentucky Coordinate System, South Zone (1602), North American Datum of 1983; Thence from said point of beginning northwesterly crossing through a portion of Olivet Church Road (Kentucky Highway 998) along a new line created this survey, N75°28'49"W-49.98 feet to a reference point lying in the centerline of said road at approximately centerline station 11+54.48; Thence northerly along the aforementioned centerline, N22°28'54"E-97.68 feet to a reference point lying in the centerline of said road at approximately centerline station 12+52.16 and a point of curvature; Thence continuing along said centerline and following a curve to the right having a radius of 9,850.00 feet, a chord of N22°25'49"E-17.69 feet and an arc distance of 17.69 feet to a reference point lying in the centerline of said road at approximately centerline station 12+69.85; Thence leaving said centerline southeasterly crossing through a portion of Olivet Church Road (Kentucky Highway 998) along a new line created this survey, S75°26'48"E-67.62 feet to a 1/2” steel rod 24” long with plastic cap stamped “No. 3732” set in the easterly right of way line of Olivet Church Road (Kentucky Highway 998) at the northerly corner of the lands of Hutson, Inc per deed book 1405, page 283 and the westerly corner of the lands of James P. and Hazel Lewis per deed book 361, page 410; 2 / 2 Thence easterly along the southerly line of the lands of James P. and Hazel Lewis per deed book 361, page 410, S75°26'48"E-336.45 feet to an existing 1/2” rebar with cap (illegible) located at the northwest corner of the lands of Falconite Real Estate Holdings LLC per deed book 1272, page 238 and a corner of the existing city limit line of the City of Paducah, Kentucky; Thence southerly along the lands of Falconite Real Estate Holdings LLC and the existing city limits line, S23°00'25"W-84.41 feet to an existing ½” rebar with cap stamped “TOSH 2900” located at the northeast corner of the lands of E & H LLC per deed book 1243, page 124 and a corner of the existing city limit line of the City of Paducah, Kentucky; Thence westerly continuing along the lands of E & H LLC and the existing city limits line the following three calls: N75°28'37"W-184.53 feet to an existing ½” rebar with cap stamped “TOSH 2900”; S21°25'15"W-30.77 feet to an existing ½” rebar with cap stamped “TOSH 2900”; N75°28'49"W-169.37 feet to point or place of beginning. The above described 0.9284 acre annexation parcel being a portion of the same property conveyed to Hutson, Inc., by deed dated March 5th, 2020 and recorded in deed book 1405, page 283 on March 9th, 2020 at 10:28 am in the McCracken County Clerk’s Office. The above described 0.9284 acre annexation parcel description is based on a survey conducted by Siteworx Survey & Design LLC. All bearings are based on the Kentucky State Plane Coordinate System Kentucky South Zone 1602 NAD 83. The above described tract forms a geometrically closed figure. The subject property adjoins the existing City Limits of Paducah, Kentucky along its south and east boundaries. SECTION 2. The City of Paducah hereby declares it desirable to annex the property described in Section 1 above. SECTION 3. If any section or portion of this ordinance is for any reason held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, that section or portion shall be deemed severable and shall not affect the validity of the remaining sections of the ordinance. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ______________________________ Brandi Harless, Mayor ATTEST: ________________________ Lindsay Parish, City Clerk Introduced by the Board of Commissioners, November 10, 2020 Adopted by the Board of Commissioners, ____________________ Recorded by Paducah City Clerk, ____________________ Published by The Paducah Sun, __________________ K:\Planning\40 Land Use\Annexation\ANX2020-112 3660 Olivet Church Rd\ANX2020-112 Ordinance 3660 Olivet Church.docx Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Professional Services Contract with BFW Engineering, Inc. for South 25th Street Project for $89,180.00 with the option of South 24th Street Project for $70,959.00 - R MURPHY Category: Ordinance Staff Work By: Melanie Townsend Presentation By: Rick Murphy Background Information: On October 4, 2020, the Engineering Department published in the Paducah Sun a Request for Qualifications for engineering services related to the South 25th Street Improvement Project. Proposals were due on October 20, 2020. The Engineering Department received one Statement of Qualifications (SOQ) from BFW Engineering, Inc. The review committee consisted of Rick Murphy, Brandy Topper-Curtis, and Melanie Townsend. Each review team member reviewed the SOQ and determined that BFW Engineering, Inc submitted a responsive and qualifying SOQ. On October 27, 2020, the review team spoke with BFW Engineering, Inc., to begin contract negotiations. After careful review, a contract was submitted to the review team by BFW Engineering, Inc. for $89,180.00 for design services through construction procurement. Additionally, the city can utilize BFW Engineering, Inc. for engineering services related to a complementary project on South 24th Street. BFW Engineering, Inc. may perform engineering services for design through construction procurement on the South 24th Street project for a contracted amount of $70,595.00. The South 25th Street Improvement project is funded in part by a $650,000 grant from state contingency funding. Does this Agenda Action Item align with a Strategic Plan Action Step? Yes If yes, please list the Action Step Item Codes(s): I-6: Design and construct pedestrian safety improvements I-3: Stormwater utility management and mitigation Funds Available:Account Name: S 25th St Account Number: ST-0040 Staff Recommendation: Authorize the Mayor to execute the contract with BFW Engineering, Inc. for engineering design services for the South 25th Street project and authorize the Mayor to exercise the option to utilize BFW Engineering, Inc. for engineering design services for the South 24th Street project. Attachments: 1.Ordinance BFW South 25th Street Improvement Project 2020 2.BFW 25th 24th St Fee Proposal as of 10-27-2020 ORDINANCE NO. 2020-_____-_______ AN ORDINANCE AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PADUCAH AND BACON, FARMER, WORKMAN ENGINEERING & TESTING, INC., IN AN AMOUNT OF $89,180 FOR ENGINEERING SERVICES RELATED TO THE SOUTH 25TH STREET IMPROVEMENT PROJECT, AUTHORIZING THE ENGINEERING DEPARTMENT TO EXERCISE OPTION B FOR ENGINEERING SERVICES RELATED TO THE SOUTH 24TH STREET IMPROVEMENT PROJECT IN THE AMOUNT OF $70,595 AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND ALL DOCUMENTS RELATING TO SAME WHEREAS, on October 4, 2020, the Engineering Department published in the Paducah Sun a Request for Qualifications for engineering services related to the South 25th Street Improvement Project; and WHEREAS, the Engineering Department received one responsive and qualifying Statement of Qualifications (SOQ) from BFW Engineering, Inc.; and WHEREAS, after careful review and negotiations, a contract was submitted to the review team by BFW Engineering, Inc. for $89,180.00 for design services through construction procurement relating to the South 25th Street Project; and WHEREAS, BFW Engineering, Inc. offered an option for engineering services related to a complementary project for engineering design through construction procurement services relating to South 24th Street project for an amount of $70,595.00; and WHEREAS, it is desirable and in the best interest of the City to enter into an agreement with BFW Engineering, Inc. for the South 25th Street project and to authorize the Engineering Department to exercise the option related to the South 24th Street Project. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City hereby authorizes and approves an Agreement for Engineering services related to the South 25th Street Improvement Project between the City of Paducah and Bacon, Farmer and Workman Engineering & Testing, Inc., in an amount of $89,180 and authorizes the Mayor to execute the Agreement. SECTION 2. That the City of Paducah hereby authorizes the Engineering Department to exercise Option B as proposed by Bacon, Farmer Workman Engineering & Testing, Inc., for the South 24th Street Project in an amount of $70,595 and authorizes the Mayor to execute the Agreement and all documents relating to same. SECTION 3. The expenditures shall be charged to Project Account ST0040. SECTION 4. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. _________________________________________ Brandi Harless, Mayor ATTEST: ______________________________ Lindsay Parish, City Clerk Introduced by the Board of Commissioners, November 10, 2020 Adopted by the Board of Commissioners, November ____, 2020 Recorded by Lindsay Parish, City Clerk, November _____, 2020 Published in the Paducah Sun, November _____, 2020 \ORD\eng\agree-BFW South 25th Street Improvement Project October 27, 2020 Mr. Rick Murphy, City Engineer 300 S. 5th St. PO Box 2267 Paducah, KY 42002-2267 RE: SCOPE OF WORK & PROPOSED ENGINEERING FEE for the Survey, Mobile LiDAR, and Roadway Design for the 25th & 24th Street Improvement Projects. Dear Mr. Murphy: Bacon Farmer Workman Engineering & Testing, Inc. appreciates the opportunity to present this Scope of Work to provide the engineering services for the referenced above. The SCOPE OF WORK that will be performed by BFW Engineering: FIELD SURVEY a. Establish Horizontal and Vertical Control for the project. b. Provide Mobile Lidar. Provide additional DTM (topo, obscured areas, pavement edges, ditches, etc…) to supplement the LIDAR. Collect additional stream and field data necessary for the storm sewer drainage outfall ditching. c. Provide Deed Research and establish the existing RW and adjacent property lines and determine parcel ownership(s). d. Contact property owners requesting permission to enter properties. Locate impacted property corners / lines and existing monuments (rebars, iron pins, etc.) and other evidence to establish the property lines. e. Contact impacted utility owners and field locate the utilities. Utilities are to be “marked” by their respective owners. Locate visible utility features (i.e. poles, valves, manholes, etc…). For design purposes, estimated depths will be used to show the existing utilities on the plans. Actual depths will be verified during construction. f. Identify drainage features (i.e. pipe locations, sizes, and elevations). g. Stake Temporary Easements. CONCEPTUAL AND FINAL DESIGN PLANS a. Develop Plan Sheets / Profile Sheet / Cross Sections. Project Layout Sheet Typical Sections (Using the City Standard Pavement Design). Summary of Quantities & General Notes Sheets Prepare Plan Sheets & Vertical Profile Sheets Develop storm sewer & cross-drain pipe sheets Develop Signing Plan Develop Pavement Marking Plans for Pedestrian Crosswalks Develop Street Closure Signing for MOT Develop Temporary Erosion Control Plan Develop roadway cross sections with Earthwork Calcs. Prepare RW Strip Map Prepare RW Acquisition & Summary Sheet showing temporary easement information for affected Property Owners b. Develop the horizontal and vertical alignments for the project. c. Develop Proposed Storm Sewer System & Drainage Design. d. Establish the Temporary Easement lines. e. Calculate the Temporary Easement areas. f. Prepare Metes & Bound Descriptions for the Temporary Easements (Any Legal descriptions, documents, and deed recording to be provided by the City of Paducah). g. Develop a temporary erosion control plan. (the NOI & SWPPP are to be provided by the Contractor) h. Notes will be provided to address the MOT during construction. (Assuming portions of the existing roadway will be closed to thru traffic during construction). i. Calculate estimated quantities for bidding purposes. j. Prepare an estimated construction cost estimate for bidding purposes. k. Prepare General & Specific Notes. l. Prepare the Construction Specifications using and Bid Document. (The City will be responsible for the bid advertisement). GEOTECHNICAL SERVICES a. Provide 6 pavement coring holes. b. Provide estimated CBR c. Unless otherwise, the Construction Materials Testing & Lab Analysis will be provided by the City. MEETINGS a. Attend miscellaneous project coordination meetings. b. Coordinate any Easement purchases with the City Attorney. RESPONSIBILITIES OF THE CITY OF PADUCAH a. Provide the plans for Utility Relocations and / or adjustments. b. Provide Easement Negotiations & Acquisitions. c. If needed, prepare legal descriptions, documents, and record deeds for the Easements. d. Provide the Construction Inspection & Materials Testing. PROPOSED FEE – (The work will be performed at our standard hourly rates). OPTION A / 25th St. OPTION B / 24th ST. Field Survey $25,212.00 $18,354.00 Final Roadway Design Plans $54,988.00 $44,761.00 Meetings $ 5,380.00 $ 5,380.00 Geotechnical $ 3,600.00 $ 2,100.00 SUBTOTALS $89,180.00 $70,595.00 TOTAL COST OPTION A & B (Not to Exceed) $159,775.00 SERVICES NOT INCLUDED IN THIS SCOPE OF WORK Utility Relocation Plans TBD Easement Negotiations TBD Construction Inspection & Testing TBD We appreciate this opportunity and look forward to working with you and your staff on this project. Sincerely, Bacon Farmer Workman Engineering &Testing, Inc. _________ Mike McGregor PE, Project Manager If you agree with this Scope of Work and Proposed Fee, please sign on the lines provided below and return to our office. Authorization to Proceed : Proposal Date – October 27, 2020 Mr. Rick Murphy, City Engineer & Public Works Director 300 S. 5th St. PO Box 2267 Paducah, KY 42002-2267 ____________________________________ __________________ Signature Date ____________________________________ Name (Printed) ____________________________________ Title TASK DESCRIPTION Unit Cost Hours TOTAL FIELD SURVEY 1 Set Vert. / Horiz. Project Control (.56 miles)Hour $110 8 $880 2 Mobile LiDar LS $4,500 1 $4,500 3 Collect DTM (Mobile LiDar)Hour $100 4 $400 4 Collect Additional DTM for Obscured Areas Hour $69 8 $552 5 Process Mobile LiDar & Additional DTM Survey Data Hour $110 24 $2,640 6 Deed Research Hour $110 16 $1,760 7 Contact Property Owners (Estimated @ 20 Parcels)Hour $110 16 $1,760 8 Locate Property Corners Hour $110 20 $2,200 9 Establish Existing RW & Property Lines Hour $110 24 $2,640 10 Contact & Coordinate Utilities Hour $110 16 $1,760 11 Locate Existing OH / Low Wire Hour $69 12 $828 12 Locate Existing ATMOS, PW, & JSA Utilities Hour $100 16 $1,600 13 Locate Existing Storm Drainage (Inlets, Cross Drains & Entrance Pipes)Hour $69 24 $1,656 14 Stake Temporary Easements Hour $110 16 $1,760 15 Set Proposed RW Markers Hour $110 0 $0 16 Stake 4 Pavement Coring Holes For Existing Pavement Analysis Hour $69 4 $276 TOTAL FIELD SURVEY 209 $25,212 CONCEPTUAL & FINAL DESIGN PLANS 1 Develop Plan Sheets (Layout, Plan/Profile, RW Acquisition & Strip Map)Hour $90 48 $4,320 2 Prepare Proposed Rdwy. Typical Sections (Use City Standard Pavement Design)Hour $108 16 $1,728 3 Set Horizontal Alignment(s)Hour $105 6 $630 4 Plot Existing Utilities in Plan & Profile Hour $108 16 $1,728 5 Set 25th St. Vertical Grade Hour $105 12 $1,260 6 Correct 25th Superelevation cross slope at the Tennessee St. Intersection Hour $105 8 $840 7 Design Side Street Grades (Estimated @ 6)Hour $105 24 $2,520 8 Design Entrance Grades (Estimated @ 23)Hour $105 24 $2,520 9 Develop Proposed Storm Sewer & Roadway Drainage Design Hour $105 40 $4,200 10 Develop Proposed Roadway Model Hour $105 24 $2,520 11 Develop Grade Development (Pavement Elev's) @ Intersecting Streets Hour $108 48 $5,184 12 Develop ADA compliant ramps & drainage at the Alabama St. intersection Hour $105 12 $1,260 13 Establish Proposed Easements on Plans Hour $105 16 $1,680 14 Calculate Areas For Easements Hour $100 12 $1,200 15 Prepare Metes & Bounds for Easements Hour $100 24 $2,400 ##Develop Cross Sections w/Proposed Ditching & Earthwork Volumes Hour $90 48 $4,320 17 Develop Final Signing Plan Hour $108 16 $1,728 OPTION A / 25th ST. BFW ENGINEERING FEE PROPOSAL FOR CITY OF PADUCAH, KY FROM US 60 (JACKSON ST) TO ALABAMA STREET 18 Develop Location(s) and Pavement Marking Plans For Pedestrian Crosswalks Hour $105 8 $840 19 Develop Temporary Erosion Control Plan Hour $90 24 $2,160 20 Develop Street Closure Signing & MOT Notes Hour $100 16 $1,600 21 Calculate Quantities & Prepare Estimated Summary of Quantities Sheets Hour $105 48 $5,040 22 Prepare Project General Notes Hour $105 6 $630 23 Prepare & Update Construction Cost Estimate Hour $105 16 $1,680 23 Prepare Construction Specifications & Bid Document Hour $125 24 $3,000 TOTAL ROADWAY DESIGN PLANS 536 $54,988 MEETINGS Meetings with City (2 Meetings / 3 Persons)Hour $480 2 $960 Meetings with Utility Owners Hour $125 16 $2,000 Coordinate Deed Descriptions with City Attorney (1 Person)Hour $125 4 $500 Pre-Bid Meeting with Contractors (3 Persons)Hour $480 2 $960 Bid Opening with City and Contractors (3 Persons)Hour $480 2 $960 TOTAL MEETINGS 26 $5,380 SUBTOTAL - FIELD SURVEY, ROADWAY DESIGN, & MEETINGS 26 $85,580 GEOTECHNICAL SERVICES & GEOTECHNICAL REPORT 1 Analyiize Existing Pavement Cores (4 locations)LS $3,000 2 Establish Estimated CBR LS $600 TOTAL GEOTECHNICAL $3,600 TOTAL FEE 771 $89,180 UTILITY RELOCATION PLANS (TBD) EASEMENT NEGOTIATIONS (TBD) CONSTRUCTION INSPECTION & TESTING (TBD) TASK DESCRIPTION Unit Cost Hours TOTAL FIELD SURVEY 1 Set Vert. / Horiz. Project Control (Estimated @ .27 miles)Hour $110 8 $880 2 Mobile LiDar (Taken in conjunction with 25th St. Survey)LS $0 0 $0 3 Collect DTM (Mobile LiDar) (Taken in conjunction with 25th St. Survey)Hour $0 0 $0 4 Collect Additional DTM for Obscured Areas Hour $69 8 $552 5 Process Mobile LiDar & Additional DTM Survey Data Hour $110 24 $2,640 6 Deed Research Hour $110 16 $1,760 7 Contact Property Owners (Estimated @ 19 Parcels)Hour $110 16 $1,760 8 Locate Property Corners Hour $110 20 $2,200 9 Establish Existing RW & Property Lines Hour $110 24 $2,640 10 Contact & Coordinate Utilities Hour $110 16 $1,760 11 Locate Existing OH / Low Wire Hour $69 4 $276 12 Locate Existing ATMOS, PW, & JSA Utilities Hour $100 16 $1,600 13 Locate Existing Storm Drainage (Inlets, Cross Drains & Entrance Pipes)Hour $69 12 $828 14 Stake Temporary Easements Hour $110 12 $1,320 15 Set Proposed RW Markers Hour $110 0 $0 16 Stake 2 Pavement Coring Holes For Existing Pavement Analysis Hour $69 2 $138 TOTAL FIELD SURVEY 178 $18,354 CONCEPTUAL & FINAL DESIGN PLANS 1 Develop Plan Sheets (Layout, Plan/Profile, RW Acquisition & Strip Map)Hour $90 40 $3,600 2 Prepare Proposed Rdwy. Typical Sections (Use City Standard Pavement Design)Hour $108 16 $1,728 3 Set Horizontal Alignment(s)Hour $105 4 $420 4 Plot Existing Utilities in Plan & Profile Hour $108 8 $864 5 Set 24th St. Vertical Grade Hour $105 4 $420 6 Design Side Street Grades (Estimated @ 4)Hour $105 16 $1,680 7 Design Entrance Grades (Estimated @ 15)Hour $105 15 $1,575 8 Develop Proposed Storm Sewer & Roadway Drainage Design Hour $105 24 $2,520 9 Develop Proposed Roadway Model Hour $105 24 $2,520 10 Develop Grade Development (Pavement Elev's) @ Intersecting Streets Hour $108 32 $3,456 11 Develop ADA compliant ramps & drainage at Street Intersections Hour $105 12 $1,260 12 Establish Proposed Easements on Plans Hour $105 16 $1,680 13 Calculate Areas For Easements Hour $100 12 $1,200 14 Prepare Metes & Bounds for Easements Hour $100 24 $2,400 15 Develop Cross Sections w/Proposed Ditching & Earthwork Volumes Hour $90 40 $3,600 ##Develop Final Signing Plan Hour $108 16 $1,728 17 Develop Location(s) and Pavement Marking Plans For Pedestrian Crosswalks Hour $105 0 $0 OPTION B / 24th ST. BFW ENGINEERING FEE PROPOSAL FOR CITY OF PADUCAH, KY (FROM 25th STREET TO S. 28th STREET) 18 Develop Temporary Erosion Control Plan Hour $90 24 $2,160 19 Develop Street Closure Signing & MOT Notes Hour $100 16 $1,600 20 Calculate Quantities & Prepare Estimated Summary of Quantities Sheets Hour $105 48 $5,040 21 Prepare Project General Notes Hour $105 6 $630 22 Prepare & Update Construction Cost Estimate Hour $105 16 $1,680 23 Prepare Construction Specifications & Bid Document Hour $125 24 $3,000 23 TOTAL ROADWAY DESIGN PLANS 437 $44,761 MEETINGS Meetings with City (2 Meetings / 3 Persons)Hour $480 2 $960 Meetings with Utility Owners Hour $125 16 $2,000 Coordinate Deed Descriptions with City Attorney (1 Person)Hour $125 4 $500 Pre-Bid Meeting with Contractors (3 Persons)Hour $480 2 $960 Bid Opening with City and Contractors (3 Persons)Hour $480 2 $960 TOTAL MEETINGS 26 $5,380 SUBTOTAL - FIELD SURVEY, ROADWAY DESIGN, & MEETINGS 26 $68,495 GEOTECHNICAL SERVICES & GEOTECHNICAL REPORT 1 Analyiize Existing Pavement Cores (2 locations)LS $1,500 2 Establish Estimated CBR LS $600 TOTAL GEOTECHNICAL $2,100 TOTAL FEE 641 $70,595 UTILITY RELOCATION PLANS (TBD) EASEMENT NEGOTIATIONS (TBD) CONSTRUCTION INSPECTION & TESTING (TBD) Agenda Action Form Paducah City Commission Meeting Date: November 10, 2020 Short Title: Amendment in the amount of $81,500 to Professional Engineering Service Agreement with HDR Engineering, Inc. for the City's Flood Control Pump Stations #2 and #9 - R MURPHY Category: Ordinance Staff Work By: Melanie Townsend Presentation By: Rick Murphy Background Information: Original Contract Information (Ordinance 2016-08-8410, dated August 23, 2016) As a part of the design agreement with the U.S. Department of the Army (USACE) for the design of the Floodwall Rehabilitation Project (a/k/a Ohio River Shoreline Reconstruction Project), an original contract with HDR Engineering, Inc. (HDR) was executed in August of 2016. The original contract scope is as follows: • To finalize project plans for Pump Stations #2 and #9 for a fee of $57,500. • To provide construction administration and inspection services at an hourly rate not to exceed $75,000. • The total contract amount with HDR Engineering, Inc. is $132,500. At the beginning of the Floodwall Rehabilitation Project, USACE was responsible for design and construction administration services on Pump Station #2 and #9. HDR was contracted to assist with Pump Stations #2 and #9, because pump stations were in immediate need for repair and it was too risky to wait for USACE to secure federal funding for the entire project, which was not a guarantee. Amendment #1 (Ordinance 2018-05-8532, dated May 29, 2018) During design completion on pump Station #2, HDR found several design and constructability issues with the 75% complete plans provided by USACE. As HDR proceeded with Pump Station #2 design, USACE determined design oversights on Pump Stations #7 and #11 through their in-house design team. USACE and HDR worked congruently on their respective projects, and as a result USACE requested several reviews and specification vetting with HDR. Upon completion of HDR’s design, unforeseen components had been added at the request of USACE resulting in an increased scope in HDR’s original contract. The construction administration for Pump Station #2 portion of HDR’s contract was established based on the understanding that costs would be further defined at the end of completing Pump Station #2 design due to the risks of defining a cost value based on ambiguous design information available at the beginning of the project. Furthermore, USACE added several additional construction administration requirements and a third party inspection requirement, meaning that the construction administration scope has significantly expanded. It is now required that HDR will have technical expertise on site, at every major interval of the project. • HDR projected new construction and inspection fees for Pump Station #2 that are not to exceed, time and materials amounts. These amounts are based on expanded scope and added third party inspection requirements. o Construction Administration-$91,542 o Resident Inspection Services-$136,263 o Total: $227,805 Ordinance 2018-05-8532 approved by the Paducah Board of Commissioners on May 29, 2020 increased the original contract amount from $132,000.00 to $358,162.00. Amendment #2 During the construction portion of the Pump Station #2 project, HDR has performed out of scope work items for design services during construction due to extended effort and unforeseen changes as follows: • On March 13, 2020, the City issued a stop work order against contractor Huffman Construction, LLC. Subsequently, the City approved an ordinance (2020-05-8638) to terminate the contract with Huffman Construction, LLC due to default and material breach of contract. During this process, HDR has worked with City on the rebidding process of the project including weekly meetings, answering question from potential contractor, coordinating with funding agencies, taking inventory of stored materials and assisting with rebid process. • HDR is currently performing grant and funding administration service, including coordination with KIA/SRF and CDBG. These services were previously performed by Sheryl Chino while employed with Denton Law Firm. • In course of construction, substantial defects were found on Pumps #4 and #6. HDR researched possible solutions with respect to pump rehab effort. HDR pump and corrosion experts were consulted on possible causes of the substantial material loss and cracks in the cast components. As a result, HDR developed new vertical column pump specifications for use in the solicitation of bids for new pumps. Ultimately, HDR approved Huffman to contract with Cascade to purchase new pumps. • HDR is also requesting a rate adjustment to the fee for hourly services that were originally set in the original contract dated August 30, 2016. The recommendation is to amend HDR’s current contract as amended to adjust the hourly professional services construction administration portion of the contract from $264,478.54 to $359,978.54. • Construction administration/inspection shall now include the expanded scope of services as outlined above for Pump Station #2, a/k/a $81,500. • Construction administration/inspection shall retain the remaining contract balance of $36,673.54 for Pump Station #9 expenses. • The construction administration/inspection portion of the contract is a time and materials, not to exceed contract. HDR will bill based on actual hours accrued on the contract. • HDR will bill based on the updated fee for hourly services as outlined in the scope of services (see attached). Upon approval, the new agreement would update the increase the approved professional engineering services contract from $358,162.00 to $439,662.00. Does this Agenda Action Item align with a Strategic Plan Action Step? Yes If yes, please list the Action Step Item Codes(s): I-2: Continue implementation of the USACE/City of Paducah $37M Local Flood Protection Project (LFPP) Restoration Funds Available:Account Name: Pump Station #2 Rehab Account Number: FW0014 Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute an amended agreement with HDR Engineering, Inc to reflect expanded construction administration and inspection at an hourly rate, not to exceed $345,978.54. All dollars spent on this original and amended contract regarding Pump Station #2 will be reimbursed or funded through KIA/SRF Loan and/or CDBG and DRA grants Attachments: 1.Ordinance -amend 2 HDR floodwall pump stations #2 & #9 2.Ordinance Approving PS#2 Contract Amendement 3.Paducah FPS_Amend_2_103020 4.Paducah FPS_2_Surety Costs_103020 ORDINANCE NO. 2020-_____-________ AN ORDINANCE OF THE CITY OF PADUCAH KENTUCKY, APPROVING A SECOND AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT FOR ENGINEERING SERVICES FOR FLOOD CONTROL PUMP STATIONS #2 AND #9 WITH HDR ENGINEERING, INC. TO REFLECT AN EXPANDED CONSTRUCTION ADMINISTRATION AND INSPECTION SCOPE AND TO INCRESE THE AGREEMENT IN AN AMOUNT OF $81,500 FOR A NEW TOTAL AGREEMENT AMOUNT NOT TO EXCEED $439,662.00; AND AUTHORIZING THE EXECUTION OF SAID SECOND AMENDMENT WHEREAS, on August 30, 2016, the City and HDR Engineering, Inc., (the “Engineer”) entered into a Short Form Agreement for Professional Services (the “Agreement”) whereby the City engaged the Engineer to provide professional engineering, design, consulting and related services in connection with the improvement and rehabilitation of Flood Control Pump Stations #2 and #9 (the “Project”) in an amount of $132,000 as approved by Ordinance No. 2016-08- 8410; and WHEREAS, the City of Paducah entered into Amendment No. 1 to the Agreement to increase the original Agreement to $358,162 due to an expanded scope and added third party inspection requirements as approved by Ordinance No. 2018-05-8532; and WHEREAS, On March 13, 2020, the City issued a stop work order against contractor Huffman Construction, LLC, and subsequently, approved Ordinance No. 2020-05-8638 to terminate the contract with Huffman Construction, LLC due to default and material breach of contract; and WHEREAS, the Engineer has worked with City on the rebidding process of the project including weekly meetings, answering question from potential contractor, coordinating with funding agencies, taking inventory of stored materials and assisting with rebid process; and WHEREAS, the Engineer is currently performing grant and funding administration service, including coordination with KIA/SRF and CDBG; and WHEREAS, in course of construction, substantial defects were found on Pumps #4 and #6 requiring additional research and the development of new vertical column pump specifications for use in the solicitation of bids for new pumps; and WHEREAS, the City and the Engineer are in agreement to accommodate the expansion of the scope of services by the Engineer by amending the Agreement to adjust the hourly professional services and construction administration portion of the contract. BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Recitals and Authorization. The City hereby approves the Second Amendment to the Professional Service Agreement with HDR Engineering. Inc., for an increase in the amount of $81,500 for expanded construction administration and inspection services. Said Second Amendment results in a total Agreement cost of $439,662.00. It is further determined that it is necessary and desirable and in the best interests of the City to enter into this Second Amendment. Further, the Mayor of the City is hereby authorized to execute all documents related to said Amendment. SECTION 2. Compensation. The expenditure authorized in Section 1 above shall be funded through the Pump Station # 2 Rehab Project Account No. FW0014. SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. Compliance With Open Meetings laws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of this City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. SECTION 5. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the provisions of this Ordinance shall prevail and be given effect. SECTION 6. Effective Date. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. _____________________ Brandi Harless, Mayor ATTEST: ___________________________ Lindsay Parish, City Clerk Introduced by the Board of Commissioners, ______________________ Adopted by the Board of Commissioners, _______________________ Recorded by Lindsay Parish, City Clerk, ___________________ Published by The Paducah Sun, _________________________ ord\eng\agree-amend 2 HDR floodwall pump stations #2 & #9 hdrinc.com October 30, 2020 Mr. Rick Murphy, PE City Engineer City of Paducah, KY 300 South 5th Street PO Box 2267 Paducah, KY 42002 RE: HDR Contract Financial Status Paducah Flood Pump Station #2 & #9 Improvement Projects Dear Mr. Murphy, HDR is notifying the City of Paducah of out of scope work items for design services during construction (Exhibit A-1 in Amendment 1 dated May 29, 2018). These changes are as follows: In the process of rehabilitating the pumps in accordance with the contract documents, substantial defects were found on Pumps #4 & #6. HDR researched possible remedial measures to facilitate pump rehab per specification by consulting with pump and corrosion experts within HDR. However, due to substantial material loss and cracks in the casted components, salvaging and/or rehabbing these elements were deemed impractical. As a result, HDR developed new vertical column pump specifications for use in the solicitation and bidding of new pumps. This effort was beyond what was estimated for design services during construction. HDR is proposing an addition of $8,500 to the contract amount to cover this overage. HDR is currently performing grant and funding administration services support, including coordination with KIA/SRF and CDBG since hiring Sheryl Chino. These services were previously performed by Sheryl while employed at Denton Law Firm. The contract does not currently have a categorical rate for a Funding Specialist. HDR is proposing to add an additional a rate of $130/hour. Projecting future needs, HDR is proposing an addition of $25,000 to the contract amount. HDR, under a separate letter and in conjunction with City of Paducah, is seeking reimbursement for time and effort expended dealing with the default and termination of Huffman Construction, LLC in the amount of $48,000. In total, HDR is requesting an increase to the hourly not to exceed portion of the contract in the amount of $81,500 to a new ceiling amount of $345,978.54. The total new contract amount, including the lump sum portion, would be $439,662. In addition to the request for additional fee for the hourly services, HDR respectfully requests rate adjustments. The following rates below would replace hourly rates in the original contract dated August 30th, 2016. Project Manager - $200/hour Project Engineer - $150/hour (New Rate) Sr. Designer - $125/hour Construction Administrator - $155/hour Funding Specialist - $130/hour (New Rate) Clerical - $85/hour Resident Engineer - $115/hour Please let me know if there are any questions or if you need additional information. Sincerely, Kyle R. Guthrie, P.E. Ben R. Edelen, PE, PLS Associate Vice President Sr. Vice President cc: Mike Hansen, PE Sheryl Chino Melanie Townsend hdrinc.com October 30,2020 Mr.Rick Murphy,PE City Engineer City of Paducah,KY 300 South 5th Street PO Box 2267 Paducah,KY 42002 RE:HDR Additional Costs Paducah Flood Pump Station #2 Rebid Dear Mr.Murphy, On March 13,2020 HDR on behave of the City issued a stop work order against the contractor Huffman Construction,LLC.Subsequently,the City approved an ordinance at the May 26th Commission Meeting,to terminate the contract with Huffman Construction,LLC due to default and material breach of contract. During the time period between March thru October,HDR expended significant amount of time and effort for rebid and selection of a new Contractor.These tasks included: Coordination with the City to aid in the termination process of Huffman Construction LLC Inventory and verification of stored materials Development of Contract Documents for rebid (conformed Plans and Specifications) Leading rebidding process with the three (3)invited Contractors (Pace,Crowder,&CJ Mahan) o Answering Questions o Site Visits o Prebid Meeting o Evaluation of Bids Weekly meetings with City to provide status updates Communicating with the funding agencies to assure conformity Engineers Recommendation of Award to Pace Contracting,LLC Approval of Schedule of Construction and Values provide by Pace Atotalof246hoursw ,equatingtoafeeof$48,000.HDRbelievesthatthiscostisdirectly attributeddefaultofHuffmanConstruction,LLCandqualifiesforreimbursementthroughWestern SuretyunderthePerformance Bond. Please let me know if there are any questions you need additional information to support this claim. Sincerely, Kyle R.Guthrie,P.E. Associate Vice President