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HomeMy WebLinkAboutCCMPacket2017-10-24CITY COMMISSION MEETING AGENDA FOR OCTOBER 24, 2017 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONSIDELETIONS PROCLAMATION: American Diabetes Awareness Month — Kathy West & Celeste Emerson — Purchase Area Diabetes Connection Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. RESOLUTION A. Support Federal Historic Tax Credit Program Continuation II. CONSENT AGENDA: A. MINUTES B. APPOINTMENTS 1. Board of Adjustment 2. Planning Commission 3. Human Rights Commission 4. Paducah Golf Commission C. MOTION 1. R & F Documents D. MUNICIPAL ORDER(S) 1. Personnel Actions 2. Approve Contract with Retired Officer for Traffic Collision Specialist — B. KRUEGER 3. Authorize Grant Application for Kentucky Local Records Grant Program — T. TRACY 4. Authorize Grant Application for CDBG Grant for Four Rivers Behavioral Health's Center Point Recovery Center — T. TRACY 5. Authorize Grant Application for Kentucky League of Cities Liability Grant Program — M. THOMPSON 6. Accept Bid for Security Camera System for Police Department— CHIEF BARNHILL III. ORDINANCE(S) — INTRODUCTION 1. Amend Cable Television Franchise Agreement with Comcast — P.SPENCER 2. Approve Rezoning of 2835 Maryland Street and 2909 Lone Oak Road — T. TRACY 3. Approve Final Annexation of 2835 Maryland Street and 2909 Lone Oak Road — T. TRACY IV. COMMENTS 1. Comments from the City Manager 2. Comments from the Board of Commissioners 3. Comments from the Audience V. EXECUTIVE SESSION 011ice 01 tie ✓iar4, or Vah=4, Wimturky WHEREAS, in the United States, nearly 30 million people have diabetes, a serious disease with potentially life- threatening complications including heart disease, stroke, blindness, kidney disease and amputation; and WHEREAS, an additional 86 million people in the United States are at risk of developing type 2 diabetes; and WHEREAS, approximately every 23 seconds, someone in the United States is diagnosed with diabetes; and t to the in confront, fight and, most importantly, change the future disease. to put 0 to gn witnEss AzSEof _qfeaue Lteanto set mg Mand and causEd tkz ieaf of tfiis City to L affixed. '�Vayoe 'IE -At -A, 2�at� /©- 20 - l 7 RESOLUTION A RESOLUTION TO URGE THE PRESIDENT OF THE UNITED STATES AND THE UNITED STATES CONGRESS TO CONTINUE THE FEDERAL HISTORIC TAX CREDIT PROGRAM, AND TO OTHERWISE PROVIDE WITH RESPECT THERETO WHEREAS, the federal Historic Tax Credit program (HTC) as we know it today was put in place by Congress and the Reagan Administration to attract capital to historic rehabilitation projects that help stimulate local economies; and WHEREAS, since the inception of the HTC, it has created over 2.4 million jobs, rehabilitated more than 42,000 buildings, and leveraged $131.8 billion in private investment; and WHEREAS, recognizing the importance of this successful federal economic development program, more than 30 states have enacted complementary state historic tax credit programs to help revitalize the commercial downtowns of their cities and Main Street communities; and WHEREAS, federal HTC projects have a 99 percent success rate, leverage four private dollars for every dollar of federal support, and are catalytic, building neighborhood confidence and generating follow-on projects for blocks around; and WHEREAS, over the life of this program, the HTC has generated $29.8 billion in federal tax revenues compared to $25.2 billion in credits allocated—more than paying for itself; and WHEREAS, the federal HTC program has been used for multiple redevelopment projects in Paducah, generating jobs; local, state and federal tax contributions and continues to be essential for projects currently being planned and under development; NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Paducah, Kentucky that in due regular and legal session convened, that the City of Paducah supports the federal Historic Tax Credit program and urges the President of the United States and the United States Congress to continue the federal Historic Tax Credit program. This Resolution shall be in full force and effect from and after its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, October 24, 2017 Vesoln\federal historic tax credit program October 10, 2017 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 10, 2017, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, and Mayor Harless (4). Commissioner Wilson was absent (1). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. ADDITIONS/DELETIONS City Manager Pederson asked to add a short presentation at the beginning of the meeting regarding the Paducah Fire Department's 6th Annual Combined Conference. PROCLAMATION Mayor Harless presented members of the local chapter of Alpha Delta Kappa with a proclamation designating October 2017 as International Alpha Delta Kappa Month. PRESENTATION Deputy Fire Chief of Fire Prevention Greg Cherry presented the Commission with information about the upcoming Paducah Fire Department's 6th Annual Combined Conference which will be held on October 20th & 21St at the Julian Carroll Convention Center. The free conference is available to anyone in the electrical, building, construction, design, social services, or firefighting professions. Registration will remain open through October 16th and Deputy Fire Chief Cherry believes many more people will sign up before that deadline. CONSENTAGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Since no one responded she asked Assistant City Clerk to read the Consent Agenda. I(A) Minutes for the September 26, 2017 City Commission Meeting I(B)l Reappointment of Bill Paxton to the Paducah -McCracken County Riverport Authority. This term shall expire September 26, 2021. I(C)1 Receive & File Documents DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners for October 3, 2017 2. Deed of Conveyance with Raymond Coley for 11 I 1 South 3`d Street (including Power of Attorney documentation) (MO # 2018) 3. Commissioner's Deeds: a. Vanessa Gower — 222 Ashbrook Avenue b. John & Jennifer Bryan— 1533 Park Avenue 4. Contracts/Agreements: a. Contracts For Services: October 10, 2017 Mayor Harless offered motion, seconded by Commissioner Abraham, that the items on the Consent Agenda be adopted as presented. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORDINANCE(S) — ADOPTION APPROVE INTENT FOR ANNEXATION FOR 2909 LONE OAK ROAD AND 2835 MARYLAND STREET Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX i. Luther F. Carson Four Rivers Center, INC. (MO # 2020) ii. Barkley Regional Airport Authority (MO # 2021) iii. Paducah Economic Development (MO # 2022) iv. Paducah Junior College — Community Scholarship (MO # 2023) v. Paducah Junior College — Art School (MO # 2024) vi. Paducah Transit Authority (MO # 2025) b. Contract with TAG Truck Center for Two (2) Truck Mounted Self - Contained Vacuum Debris Collectors (MO # 2011) BIDS FOR PARKS & RECREATION DEPARTMENT Noble Park Tennis Court Renovation 1. Central Paving Company of Paducah, INC. I(D)1 Personnel Actions I(D)2 A MUNICIPAL ORDER AMENDING SECTION (A), GENERAL GOVERNMENT, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO INCREASE BY ONE THE POSITION OF ADMINISTRATIVE ASSISTANT III (M.O.#2030; BK 10) I(D)3 A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1998 ENTITLED, "A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS FOR CALENDAR YEAR 2018 INCLUDING PREMIUMS FOR OPTIONAL DENTAL AND VISION CARE FOR EMPLOYEES OF THE CITY OF PADUCAH" TO RAISE THE DELTA DENTAL PREMIUM RATES FOR 2018 IN ORDER TO INCREASE EMPLOYEE ANNUAL MAXIMUMS FROM $1,000.00 TO $2,000.00 (M.O.#2031; BK 10) I(D)4 A MUNICIPAL ORDER ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH, INC., UTILIZING THE FIRST DEDUCTIVE ALTERNATIVE FOR THE NOBLE PARK TENNIS COURT RECONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O.#2032; BK 10) Mayor Harless offered motion, seconded by Commissioner Abraham, that the items on the Consent Agenda be adopted as presented. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORDINANCE(S) — ADOPTION APPROVE INTENT FOR ANNEXATION FOR 2909 LONE OAK ROAD AND 2835 MARYLAND STREET Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX October 10, 2017 CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This Ordinance is summarized as follows: Approving intent to annex certain tracts of property contiguous to the present city limits, located at 2909 Lone Oak Road and at 2835 Maryland Street, containing .9 acres, more or less. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORD. # 2017-10-8500; BK 35 COMMENTS FROM THE CITY MANAGER City Manager Pederson asked Public Information Officer Pam Spencer give a presentation about curbside recycling, yard waste and brush collection program changes. PRESENTATION Public Information Officer Pam Spencer made a presentation to the Commission regarding the City of Paducah's Single -Stream Curbside Recycling and Yard Waste and Brush Collection Program Changes. The presentation covered single -stream curbside recycling, leaf season, solid waste collection routes, grass clippings collection, brush collection and next steps for action. A summary of the presentation, prepared by Pam Spencer, is incorporated below and a copy of the PowerPoint presentation is included in the minute file. Curbside Recycling and Yard Waste and Brush Collection Program Modifications Public Information Officer Pam Spencer presented to the Paducah Board of Commissioners additional details about the single -stream curbside recycling program that is under development in addition to the proposed changes to the solid waste program including grass clippings and yard waste collection. Spencer and Assistant to the City Manager Michelle Smolen, City Engineer & Public Works Director Rick Murphy, and Assistant Public Works Director Chris Yarber have been working on the program details since the September 12 presentation. The team has been working on developing programs based on assumptions approved at the September 12 meeting. Those assumptions include that the recycling program would start in January and would be for residential service only with voluntary subscription. Plus, it would include a small monthly fee per subscriber. Another program component is that the collection of recyclables would be twice per month and curbside/roadside only with no collection in alleys. The City plans to use royal blue 96 -gallon rollout containers. At this meeting, additional curbside recycling details were presented including a proposed fee of $3.00 per month per subscriber. The fee is based on the need to purchase rollout containers for recycling and due to the fact that the disposal of recyclable materials is, at this time, about 15 percent more per ton than the disposal of solid waste. This proposed fee would make a resident's total solid waste charge be S 19.50. In a review of Kentucky cities offering curbside recycling, most charge a total fee of $16.99 to 520.75. Mayor Brandi Harless requested more details, specifically demographic information, about the 2016 Citizen Survey question regarding interest in curbside recycling if a fee is included. Additional recycling details include that the collection would be on Mondays twice per month with half of the customers seeing collection on the fust and third Mondays of each month and the other half seeing collection on the second and fourth Mondays. Sign up for October 10, 2017 the curbside program will begin in November through a web link or by calling the Engineering -Public Works Department. Plus, the recycling drop-off location at Freedom Waste (400 State Street) will remain open for everyone to use. The development of this curbside recycling program relies, in part, on efficiencies found in the Solid Waste Division through a restructuring of the brush and yard waste collection program and through the altering of solid waste collection zones so that the same number of trash rollouts is collected each day. Changes to the solid waste zones will take effect in January as well. Approximately one third of the City s customers will see their solid waste collection day shift by one day. Regarding brush and grass clippings, the City is providing disposal options and asking that residents partner with the City by managing some of the green waste at the household level. Residents can take bags of grass clippings and yard waste to the Compost Facility on North 8m Street. Plus, it is fine to place yard waste and grass clippings in the trash rollout container. However, for residents with larger piles of brush (about the size of two wheelbarrow loads or the size of a rollout) and/or at least 5 bags of grass clippings, the City is moving to a call-in system that would take effect in January. For these larger size collections, residents would need to place the piles/bags curbside/streetside (not in the alleys) and call the Engineering -Public Works Department for a collection. Crews will complete the collection in 5 business days with no additional charge to the customer. The next steps that need to be completed in order to implement the curbside recycling program and the changes to the solid waste and green waste collection include • Order the recycling rollouts, attach informational stickers, and deliver to households that request recycling services; • Partner with Paducah Water for billing; • Set up an online citizen request system for recycling and brush/grass clippings requests; • Adopt a municipal order setting the single -stream curbside recycling fee if a fee is determined to be appropriate; • Amend the solid waste ordinance to reflect curbside recycling and solid waste program changes; and • Implement a public engagement program. COMMENTS FROM THE AUDIENCE Robert Lee Zirkle Jr. & Michael Swinford gave comments on the Veteran's Day Parade resolution adopted in May. Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topic: Proposed or pending litigation, as permitted by KRS 61.810(1)(c) Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). RECONVENE IN OPEN SESSION Commissioner Rhodes offered motion, seconded by Mayor Harless that the Board of Commissioners reconvene in open session. October 10, 2017 Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ADJOURN Commissioner Holland offered motion, seconded by Commissioner Abraham, to adjourn the meeting. All in favor. ADOPTED: October 24, 2017 City Clerk Assistant City Clerk Mayor October 16, 2017 At a Called Meeting of the Board of Commissioners, held on Monday, October 16, 2017, at 5:30 p.m., in the Training Room of the lower level of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). This was a joint meeting held with the McCracken County Fiscal Court. McCracken County Clerk Julie Griggs called the roll and the following answered to their names: Commissioners Bartleman, Beyer, Wathen and Judge Leeper (4). INVOCATION Commissioner Abraham gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. WORKSHOP This joint meeting was held to hear a presentation given by Mr. Dale Edmondson, Director of the Campbell County Consolidated Dispatch about its 911 model. Below is a summary of the presentation prepared by Public Information Office Pam Spencer. Joint Meeting Between Paducah Board of Commissioners and McCracken County Fiscal Court At the request of the McCracken County Fiscal Court, the Paducah Board of Commissioners and Fiscal Court met together in a workshop at City Hall to hear a presentation from Campbell County (Kentucky) Consolidated Dispatch Center Executive Director Dale Edmondson about the governing structure, funding, and operations of its 911 center. Campbell County's center is similar to the Paducah 911 Center in number of employees and call volume; however, the governing structure and funding mechanisms are different. Campbell County's governing structure began with the approval in 2001 of an inter -local agreement among the Campbell County Fiscal Court, the City of Newport, and the City of Fort Thomas. This agreement created the Campbell County Dispatching Board and consolidated three 911 entities. A consolidated 911 center was constructed in the Newport City Building with services beginning in July 2002. The Dispatching Board is a board of seven public safety members with no elected officials on the board. Edmondson said the membership of the Board has been the key to the dispatching center's success. "The people who run the show know what is needed." Regarding the funding structure, the Campbell County Consolidated Dispatch Center is funded primarily through a service fee placed on the property tax bill on properties with occupied residences or businesses. This $75 per parcel fee replaces the monthly land line fee. Land line fees have been in decline across the state and nation as more people are moving toward having only wireless service. Campbell County won a Kentucky Supreme Court case a few years ago allowing the parcel fee. Edmondson said vacant parcels are not taxed. He further explained that this is a flat fee that is not related to the size or value of the property; it is simply a fee per occupied parcel. A home that is valued at $100,000 has the same fee as a $1 million home. Regarding the fee Edmondson said, October 16, 2017 "The community has been very supportive. I can't stress that enough." The fee increased from $45 per parcel to $75 per parcel over the past year to help cover costs for new 911 center infrastructure. The Dispatch Center also receives revenue through the State Commercial Mobile Radio Service Board (CMRS) through a surcharge fee that the State places on wireless phones. The Paducah 911 Center operates as a City of Paducah department (911 Communications Services Department) that has service agreements with user agencies including McCracken County and volunteer fire departments. The Paducah 911 Center is the primary Public Safety Answering Point (PSAP) for Paducah -McCracken County providing 911 emergency and non -emergency services to 65,000 residents. The Center averages a volume of more than 164,000 calls per year. The 911 Communications Services Department was established July 1, 2016 and has 22 full-time employees. Funding sources include fees from user agencies, the wireless surcharge, land line fees, and the City of Paducah General Fund. Paducah's 911 Center received a Certificate of Accreditation for a four-year term through the Kentucky Association of Chiefs of Police in August 2016. At the end of the discussion, McCracken County Fiscal Court adjourned their portion of the meeting. EXECUTIVE SESSION Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board go, into closed session for discussion of matters pertaining to the following topic: Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). RECONVENE IN OPEN SESSION Mayor Harless offered motion, seconded by Commissioner Holland, that the Board of Commissioners reconvene in open session. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ADJOURN Mayor Harless offered motion, seconded by Commissioner Holland, to adjourn the meeting. All in favor. ADOPTED: October 24, 2017 City Clerk Mayor October 24, 2017 DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners for October 17, 2017 2. Amended Notice of Called Joint Meeting for the Board of Commissioners and McCracken County Fiscal Court for October 16, 2017 3. Quitclaim Deeds: a. Latria Hensley —1908 Clay Street (MO # 1926) b. Latria Hensley — 1904 & 1906 Clay Street (MO # 1907) 4. Contracts/Agreements: a. Amended Comprehensive Health Insurance Benefit Plan Premiums with Delta Dental for calendar year 2018 (MO # 203 1) b. Contract for Services with Paducah Film Society (DBA Maiden Alley Cinema) (Executed by CM) c. Agreement with James Sanders Nursery, Inc. for the Purchase of Four ZTR Mowers (MO # 2027) d. Agreement with Paducah Ford to purchase ten Police Pursuit Rated SUVs (MO # 2026) e. Agreement with Central Paving Company for Noble Park Tennis Courts Renovation (MO # 2032) f Community Development Block Grant Agreement for Pump Station # 2 Rehabilitation Project (MO # 2014) 5. Luther F. Carson Four Rivers Center, Inc. Financial Statements for Years Ended June 30, 2017 & 2016 6. Paducah Water Works Financial Statements for Years Ended June 30, 2017 & 2016 7. Paducah Water Works Financial Highlights for September 2017 8. City of Paducah Police and Firefighters Pension Fund Valuation as of July 1, 2017 9. City of Paducah Police and Firefighters and Appointive Employees' Pension Funds Statement of Governmental Accounting Standards Numbers 67 and 68 Actuarial Report for June 30, 2017 PROPOSAL FOR POLICE DEPARTMENT Surveillance Camera Equipment and Software Alert Alarm Systems, Inc. * *Reconunended Proposal CITY OF PADUCAH October 24, 2017 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS October 24, 2017 POSITION RATE NCSICS FLSA EFFECTIVE DATE EMERGENCY COMMUNICATION SRVCS Dunigan, Zachary T. Telecom municator $17.48/Hr. NCS Non -EX November 9, 2017 Gates, Rachel L. Telecom m unicator $16.10/Hr. NCS Non -EX November 9, 2017 ;:TERMINATIONS-'.PART-TIME(Prnrl`EMP.ORARYISEASONAL_ POSITION REASON EFFECTIVE DATE PARKS SRVCS - RECREATION Creason, Cary J. Park Ranger Resignation October 13, 2017 PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SRVCS - RECREATION Childers, John L. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Corzine, William H. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Ham, Daniel H. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Lamphere, James F. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Milan, Terry W. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Schaeffer, Ed E. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Searcy, Jennine H. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Wallace, Micheal L. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr Wooley, Rebeka A. Park Ranger Park Ranger NCS Non -Ex October 26, 2017 $8.54/Hr $8.67/Hr - TERMINATIONS;_FULL-TIMI= POSITION �._ REASON EFFECTIVE DATE EMERGENCY COMMUNICATION SRVCS Travis, Jolesa Telecommunicator Resignation October 10, 2017 EPW-COMPOST Meadows Jr, Calvin Compost Operations Supervisor Resignation November 30, 2017 ;:TERMINATIONS-'.PART-TIME(Prnrl`EMP.ORARYISEASONAL_ POSITION REASON EFFECTIVE DATE PARKS SRVCS - RECREATION Creason, Cary J. Park Ranger Resignation October 13, 2017 Agenda Action Form Paducah City Commission Meeting Date: Oct. 24, 2017 Short Title: Approve contract with retired officer ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chief Brandon Barnhill Presentation By: Assistant Chief Brian Krueger Background Information: Officer John Tolliver retired from the Paducah Police Department in mid -2016. Pursuant to KRS 95.022, the police department rehired him three months later as Traffic Collision Specialist, a patrol officer whose primary function is to investigation vehicle collisions. We are required by KRS to renew Officer Tolliver's contract annually. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve renewal of 1 -year contract with Officer John Tolliver Attachments: Copy of contract; Job description Brandon L. Bamhill Signed Electronically Department Head City Clerk iir ager MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF PADUCAH AND JOHN TOLLIVER FOR EMPLOYMENT AS POLICE TRAFFIC OFFICER, AND AUTHORIZING THE MAYOR TO EXECUTE SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Authorization. The Board of Commissioners of the City of Paducah hereby approves and the Mayor of the City of Paducah, Kentucky, is hereby authorized to execute an Employment Agreement with John Tolliver to be employed in the position of Police Traffic Officer. SECTION 2. Effective Date. This Order shall be in full force and effect on and after the date as approved by the Board of Commissioners of the City of Paducah, Kentucky. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 \mo\agree-employment—tolliver-police traffic officer 2017 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT made and entered into on this the & day of �J 6 2017, by and between the CITY OF PADUCAH, KENTUCKY,, a municipal corporation, hereinafter referred to as EMPLOYER, and `t���, a retired police officer, hereinafter referred to as EMPLOYEE. WITNESSETH: WHEREAS, EMPLOYER, in its capacity as a municipal corporation maintains a municipal police department; and IVHEREAS, in order to attract highly qualified persons to the field of law enforcement and to retain qualified and experienced officers for the purpose of providing maximum protection and safety to the citizens of and visitors to the City of Paducah and its environs, EMPLOYER intends to utilize the provisions of KRS 95.022 for purposes of hiring police officers who have retired from the Kentucky Employees Retirement System, the County Employees Retirement System, or the State Police Retirement System; and WHEREAS, EMPLOYER has detennined that a need exists for the employment of a retired police officer in the City of Paducah; WHEREAS, EMPLOYEE is a retired "police officer", as that term is defined in KRS 95.022. WHEREAS, EMPLOYEE has retired from the Retirement System, and wishes to enter into a one (1) year contract with EMPLOYER pursuant to KRS 95.022; and WHEREAS, EMPLOYEE confirms that he/she has at least twenty (20) years of service credit, has been separated from service for the period required by KRS 61.637, i.e., for �'�(length of time), retired with no administrative charges pending, and participated in the Law Enforcement Foundation Program fund under KRS 15.410 to 15.510 or retired as a commissioned officer pursuant to KRS Chapter 16. NOW THEREFORE IN CONSIDERATION OF the aforesaid premises and the hereinafter stated terms and conditions, the Parties hereby agree as follows: 1. EMPLOYER hereby agrees to employ EMPLOYEE to serve for a one (1) year employment term, which term shall begin on —'20 . 17, and end on 12018, 2. EMPLOYER shall pay the EMPLOYEE a salary of $aW per hour during the term of this Agreement. 3. The Parties herein confirm that there is/was no preexisting agreement between the Parties for EMPLOYEE to return to work for EMPLOYER prior to EMPLOYEE'S retirement. 4. EMPLOYEE will be employed in the positiono£ e job description for that position is attached hereto and incorporated herein by reference. 5. EMPLOYEE understands that he is not eligible to receive health insurance coverage from EMPLOYER during his employment and EMPLOYER will not pay any employer contributions or retiree health expense reimbursements to the Kentucky Retirement Systems during his employment. 6. EMPLOYEE will be subject to all policies and procedures of the City of Paducah and the. Paducah Police Department, with the exception of all policies relating to leave time. 7. With respect to leave, EMPLOYEE is entitled to 10 days (80 hours) of vacation leave and 5 days (40 hours) of sick leave during the Term of this Agreement. EMPLOYEE cannot carry over, nor is he entitled to receive a pay -out, for unused leave time at the end of the Term of this Agreement. 8. EMPLOYEE is entitled to all paid holidays recognized by the City of Paducah. If EMPLOYEE is scheduled to work a recognized holiday, he will be paid at a rate of double his regular hourly rate up to eight (8) hours. 9. EMPLOYEE shall be subject to the provisions of KRS 15.520 and KRS 95.450 during his employment. However, a decision to not renew this Agreement shall not be considered a disciplinary action or deprivation subject to due process. 10. EMPLOYEE understands and agrees that he will not be a member of the Fraternal Order of Police Bargaining Unit while employed pursuant to the provisions of this Agreement. Pursuant to written Agreement, retained on file at the Paducah Police Department, the FOP Bargaining Unit has specifically agreed that any employee hired pursuant to the provisions of KRS 95.022 will not be a member therein. 11. EMPLOYER and EMPLOYEE agree to file a copy of this Agreement, along with the attached job description with EMPLOYEE'S retirement system. 12. EMPLOYEE certifies that he/she has read the foregoing Employment Agreement and has had an opportunity to confer with counsel of his/her own choosing and after such consultation agrees to the terms hereof. IN TESTIMONY WHEREOF witness the signatures of the parties this the date and year first above written. CITY OF PADUCAH, KENTUCKY. MAYOR DATE: /% E OYEE DATE: CITY OF PADUCAH An Equal Opportunity Employer Job Description Title: Police Officer/Traffic Collision Specialist Status: Non -Civil Service/Contracted Employee Non -Bargaining Unit Department: Police Job Summary: Pay Grade: J FLSA Classification: Non -Exempt Pay Ranee: $45,365 -- $49,421 Under general supervision, primary duties are to investigate traffic collisions, enforce traffic laws and monitor traffic conditions and flow. When available, patrols the City and responds to emergency and non -emergency situations to protect lives and property (e.g., investigate crimes, apprehend criminals, resolve conflicts, prevent crime, and assist and educate the public). Duties require frequent exposure to a high degree of danger or peril, and are not primarily clerical or administrative in nature. Minimum Qualifications: 1. Must be at least twenty-one (21) years of age; possess a minimum educational requirement of 30 credit hours from an accredited college, community college, or vocational school, OR possess a high school diploma or GED and one year of sworn full-time law enforcement experience or one year of concurrent active duty military service with a conditional or honorable discharge. 2. Must possess a valid driver's license and be able to operate a motor vehicle. 3. Must successfully undergo a fingerprint check through the Kentucky State Police and the Federal Bureau of Investigation. 4. Must be able to identify the colors red, green, and yellow. 5. Standard visual acuity — not less than 20/40 in one eye and 20/100 in the other eye without correction; not less than 20/20 in one eye and 20/40 in the other eye with correction. 6. Must be able to read, write, speak and understand the English language. 7. Must be a person of good moral character, good reputation in the community in which he/she lives, law-abiding, and loyal to the United States Government. Job Duties: 1. To investigate traffic collisions. 2. Monitor traffic conditions and flow. 3. Patrol the City and protect lives and property. 4. Enforce laws and prevent crime. 5. Operate radar and issue citations. 6. Monitor school zones. 7. Maintain a visible police presence. Settle or calm interpersonal disputes. Respond to a variety of emergency and non -emergency situations, accidents, confrontations, injuries, and complaints. 10. Secure and process crime scenes and interview complainants, witnesses, suspects and victims. 11. Obtain witness reports, collect evidence and prepare files and reports. 12. Apprehend, arrest, and process criminal violators. 13. Serve warrants, appear, and testify in courts of law. 14. Transport prisoners. 15. Perform various Community Oriented Policing functions, including attending community meetings and giving public safety demonstrations. 16. Operate a police vehicle and radio. 17. Work closely with other law enforcement officers regarding suspects, witnesses, victims, and related criminal investigations. 18. Record daily activities in logs and prepare reports on activities and investigations. 19. Perform other duties as required or assigned. Knowledge, Skills, and Abilities: 1. Knowledge of departmental policies and procedures, and federal, state, and local laws relating to law enforcement. 2. Knowledge of safety practices and procedures, public relations, interview techniques, and patrol procedures. 3. Knowledge of traffic control procedures and crisis intervention techniques. 4. Ability to communicate effectively in written and oral form. 5. Ability to recognize unusual, emergency or threatening situations, and take appropriate action. 6. Ability to demonstrate endurance (mental and physical). 7. Ability to operate a motor vehicle in a safe manner. 8. Ability to use firearms and specialized police equipment. 9. Knowledge of arrest process and procedures. Phvsical Requirement: Duties require a high degree of physical conditioning. Must maintain the physical ability to successfully pass the Essential Job Function test for the position. Initial next to one of the following statements: I am able to perform all essential job functions as listed in the above job description with or without reasonable accommodation. I am not able to perform all essential job functions as listed in the above job description with or without reasonable accommodation. (Print Name next to the Signature of Employee) (Date) (Print Name next to the Signature of the HR Witness) (Date) Revised 8/26/16 rhr Agenda Action Form Paducah City Commission Meeting Date: 24 October 2017 Short Title: Kentucky Local Records Grant Program Application ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution Staff Work By: Melinda Winchester, Tammara Tracy, Adam Shull Presentation By: Tammara Tracy ❑ Motion Background Information: The Kentucky Local Records Branch provides records management assistance to more than 2,900 local government agencies in the Commonwealth. The Planning Department wishes to apply for a Kentucky Department for Libraries and Archives (KDLA) grant of $5,390 to digitize a binder of Sanborn Maps of Paducah from 1952. The binder has suffered water damage and aging, making its conversion to digital files vital to preserving the history stored in its pages. Sanborn Maps were originally created for assessing fire insurance liability in the U.S. They are invaluable for documenting changes in the built environment, as well as helping historical research, planning, preservation, genealogical research and sociological studies. The work to scan Ind digitize the binder will be competitively bid according to the city's and KDLA'sguidelines. No �oLLiA46�t 1 r -elLA KM, Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance CFDA: Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents. Attachments: None I l/ Department Head/ \ City Clerk ty Mana er MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A KENTUCKY DEPARTMENT FOR LIBRARIES AND ARCHIVES GRANT THROUGH THE KENTUCKY LOCAL RECORDS BRANCH FOR THE PLANNING DEPARTMENT TO BE USED TO DIGITIZE SANBORN MAPS OF PADUCAH FROM 1952 BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby authorizes the Planning Department to submit an application for a Kentucky Department for Libraries and Archives grant through the Kentucky Local Records Branch in the amount of $5,390 for the Planning Department to be used to digitize a binder Sanborn maps of Paducah from 1952. No local cash or in-kind match is required. SECTION 2. This order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 mo\grants\application- Ky Dept Libraries & Archives KDLA - Planning Agenda Action Form Paducah City Commission Meeting Date: 24 October 2017 ShortTitle: Center Point Recovery Center -2017 CDBG Grant receipt []Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Adam Shull, Terry Hudspeth Presentation By: Tammara Tracy Background InformationaThe Department for Local Government (DLG) has awarded a grant of $200,000 to the Four Rivers Behavioral Health Recovery Center Project (Center Point Recovery Center). The funding comes through the 2017 Funding Cycle from the U.S. Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) program. Funds are designated for various program areas including Community Projects, Community Emergency Relief Fund, Economic Development, Housing and Public Services. The CDBG program provides assistance to communities for use in revitalizing neighborhoods, expanding affordable housing and economic opportunities, providing infrastructure and/or improving community facilities and services. With the participation of their citizens, communities can devote these funds to a wide range of activities that best serve their own particular development priorities. All project activities must meet at least one of three national objectives: • benefit to low and moderate income persons; • prevention or elimination of slums or blight; and, • meeting particularly urgent community development needs. The City of Paducah adopted Municipal Order 1975 on June 13, 2017, approving the city to apply for the CDBG grant on behalf of Four Rivers Behavioral Health. Four Rivers will provide $973,453 of matching funds from various sources. About $189,500 will be spent on personnel expenses at the Center Point Recovery Center and $10,500 will be paid to the city for maintaining and providing administration of the funding. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: Staff Recommendation: Authorize and direct the Mayor to sign all required grant award documents. Attachments: None a l �Department Hea Cit Clerk Cit=er MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING AN AGREEMENT WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD ON BEHALF OF THE FOUR RIVERS BEHAVIORAL HEALTH CENTER POINT RECOVERY CENTER, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME WHEREAS, the City of Paducah adopted Municipal Order No. 1975 on June 13, 2017, authorizing the application for a Community Development Block Grant from the Office of the Governor's Department for Local Government for the Four Rivers Behavioral Health Recovery Center Project (Center Point); and WHEREAS, the Kentucky Department for Local Government has offered a grant award in the amount of $200,000; and WHEREAS, the City will receive $10,500 for grant administration, monitoring and maintaining records with the amount of $189,500 to be spent on personnel expenses at Center Point Recover Center; and WHEREAS, it is now necessary to proceed for approval by the Board of Commissioners for the City to accept the grant award and to execute the legally binding agreement with Four Rivers Behavioral Health. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah approves an Agreement with the Kentucky Department for Local Government to obtain a Community Development Block Grant Award on behalf of Four Rivers Behavioral Health Center Point Recovery Center in the amount of $200,000 with the City receiving $10,500 of said grant for administration. No local match is required. SECTION 2. That the Mayor is hereby authorized to execute all documents necessary to accept the grant award with the Kentucky Department for Local Government and authorized to execute the legally binding agreement with Four Rivers Behavioral Health for the Center Point Recovery Center as approved in Section I above. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 \MO\grant\award - FRBH Recovery Center 2017 Agenda Action Form Paducah City Commission Meeting Date: 24 October 2017 Short Title: Kentucky League of Cities Liability Grant Program application ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Adam Shull; Mark Thompson Presentation By: Mark Thompson Background Information: The Kentucky League of Cities Insurance Services (KLCIS) program is open to cities and agencies that are current members with general liability insurance coverage. The City of Paducah is eligible for $3,000 worth of funding for a 50/50 matching grant. The Parks Services Department seeks to apply for a $3,000 grant for new playground equipment — a GameTime drum circle for the Noble Park Boundless Playground. The total cost of the drum circle is around $9,000, with the balance after KLC grant funds being paid for by Parks Services. The required $3,000 match for the KLCIS program will come from the FY18 Parks Services budget. Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents. Attachments: None Department Head Cit Clerk Cit Man,ger MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO APPLY FOR A MATCHING GRANT IN THE AMOUNT OF $3,000 FROM THE KENTUCKY LEAGUE OF CITIES LIABILITY GRANT PROGRAM FOR THE PURCHASE OF NEW PLAYGROUND EQUIPMENT - A GAMETIME DRUM CIRCLE FOR THE NOBLE PARK BOUNDLESS PLAYGROUND BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute all documents necessary to apply for a matching grant in the amount of $3,000 from the Kentucky League of Cities Liability Grant Program for the purchase of a GameTime drum circle (playground equipment) for the Noble Park Boundless Playground. Matching funds will come from the FY2018 Parks Services budget. SECTION 2. This order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 \mo\grants\klc liability grant -playground equipment Agenda Action Form Paducah City Commission Meeting Date: 24 October 2017 Short Title: City Camera Expansion/Improvement Project ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Assistant Chief Brian Krueger, Camera Project Sub -Committee Members Presentation By: Police Chief Brandon Barnhill Backaround Information: On April 21, 2017, sealed written bids were opened for the expansion of the camera system infrastructure downtown. One responsive bid was received from Alert Alarm Systems, Inc., for $46,423.75 that includes three surveillance cameras and related equipment and software. Grant funds of $14,678 from the Port Security Grant Program will be used toward this project with the remaining balance coming from the Paducah Police Departments general operating budget For many years, the City has focused on the implementation and use of cameras to observe many public spaces throughout its jurisdiction. An assessment of the overall camera system Infrastructure was initiated a few months ago, and is focused on expansion and improvement over the next few years. This is the first stage of that process. The City plans to expand its camera infrastructure, beginning near the Convention Center, and continuing west along the floodwall. This will be accomplished by placing three new cameras in previously identified locations. Additional monies from the police departments budget will be relied upon to complete this phase of the project, and to pay for upgrades to the existing infrastructure, including but not limited to: a more robust Network Video Recorder (NVR), which has been identified as a crucial part of the overall project; and other associated costs. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods [:]Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: PO0097 Staff Recommendation: To receive and file the attached bid, and adopt a Municipal Order authorizing the Mayor to execute a contract with Alert Alarm Systems, Inc., for the expansion of the camera system infrastructure in the amount of $46,423.75. Attachments: Original Bid Proposal; Contract r ^ r, Voartmentead City Clerk ' - ' Ci an e MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH ALERT ALARM SYSTEMS, INC. IN THE AMOUNT OF $46,423.75 FOR THE PURCHASE AND INSTALLATION OF THREE (3) NEW PTZ CAMERAS AND RELATED EQUIPMENT AND SOFTWARE ALONG THE CITY'S FLOODWALL WHEREAS, the Paducah Police Department accepted proposals for the expansion of the Paducah Downtown Camera System on April 21, 2017; and WHEREAS, one responsive proposal was received from Alert Alarm Systems, Inc. which constituted a reasonable basis for negotiation; and WHEREAS, after extensive negotiation, the City of Paducah and Alert Alarm Systems, Inc. have developed a final contract for the City Board of Commissioners to approve. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby authorizes and approves a contract with Alert Alarm Systems, Inc., in the amount of $46,423.75 for the purchase and installation of three (3) new PTZ Cameras and related equipment and software to be installed beginning near the Julian Carroll Convention Center and continuing west along the City's Floodwall. SECTION 2. The Mayor is hereby authorized to execute a contract and all other documents related to same with Alert Alarm Systems, Inc. for the purchase and installation of three (3) New PTZ Cameras and related equipment and software, authorized in Section 1 above. SECTION 3. Grant funds in the amount of $14,678 from the Port Security Grant Program will be used toward this project with the remaining balance of $31,745.75 being charged to the Paducah Police Department's general operating budget, Project Number PO0097. SECTION 4. This Municipal Order shall be effective from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Adopted by the Board of Commissioners October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 \mo\agree — police surveillance cameras 10-2017 Alert Alarm Systems, Inc. 2715 Olivet Church Rd Ste 2 Paducah, KY 42001-9755 Phone# 270-554-7147 Fax# 270-554-9583 www.alertalarm.net I NAME/ADDRESS I City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 Ship To City of Paducah City Camera Project Attn: Sheryl Chino Contract DATE CONTRACT# 10/5/2017 4550 QTY DESCRIPTION UNIT PRICE TOTAL PARTIES: This agreement is between Alert Alarm Systems, Inc. (AASI) and the City of Paducah, KY. AASI and/or AASI's Subcontractors will furnish and install the following materials and services as outlined below: SCOPE: A) The installation of Three new PIZ cameras on the City's Floodwall to include the following: TruVision IVP-3lxx 2.0 MPx IR Outdoor Pan Tilt Zoom (PIZ) Camera, Full HD 1080P Real -Time, 3,200.00 9,600.00 30x Optical Zoom (16x digital), Pendant Mount, 1/3" Progressive Scan CMOS, True Day/Night, Digital Wide Dynamic Range (DWDR), H.264/MPEG4/MJPEG, ONVIF Profile S/PS1A/CGI Compatibility, Micro SD Slot, IP66, 150m (up to 492 ft.) IR Range, POE, NTSC - List $3,999.00 TrendNet TI-IG6x Hardened Ultra POE Gigabit Injector, 60 -Watt, -40° to 167° F 258.00 774.00 TrendNet TI-SI20xx 120vac x 48vdc Power Supply, 48v x 5amp (240 watts) 162.00 486.00 Interlogix GEA-lxx PIZ Camera Pole Mount Adaptors 90.00 270.00 Interlogix GEA-lxx PIZ Camera Wall Mount Bracket - Cast Aluminum 156.00 468.00 Surge Protectors for AC and Data connections to the camera 140.00 420.00 1 Lot Misc Materials (Wire, Fittings, PoE Switches, Etc.) 795.00 795.00 1 Equipment Rental (bucket truck) 1,125.00 1,125.00 1 *Installation of System -Labor 4,495.00 4,495.00 SUBCONTRACTOR CHARGES: I Crown Electric, Inc. - Electrical Work at the Three Camera Locations which includes the installation of 4,350.00 4,350.00 the steel enclosures (listed below), new 60 amp breaker panel, conduit, weather head, and 120vac receptacle Crown Electric, Inc. - Outdoor 24" x 24" x 8" Steel Enclosures with Backplate and lockable (for Fiber 795.00 2,385.00 Optic Equipment, receptacle, and Mise Camera Equipment) Page 1 Alert Alarm Systems, Inc. 2 r j'' •J..� rtfia NAME/ADDRESS 2715 Olivet Church Rd Ste 2 Paducah, KY 42001-9755 Phone # 270-554-7147 Fax# 270-554-9583 www.alertalarm.net City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 Ship To City of Paducah City Camera Project Atm: Sheryl Chino Contract DATE CONTRACT# 10/5/2017 4550 QTY DESCRIPTION UNIT PRICE TOTAL B) Upgrade the existing Camera Server located in the City of Paducah Information Technology Communication Center as follows: 1 TmVision TVN-7xxx-96T Network Video Recorder (NVR), up to 128 IP channels, 96 TB embedded 14,520.00 14,520.00 Hard Disk storage (up to 64 TB RAID), Linux Embedded Operating System, up to 400Mbps camera recording bandwidth, up to 6MPx Recording Resolution, 3rd party camera support, NIC redundancy, Power Supply redundancy, eSATA, NAS, SAN external recording, 3 USB ports, 1 RS232 interface - List $22,000.00 1 MinuteMan Power Technologies 1500VA High Performance Line Interactive UPS, 2U Rack / Tower 525.00 525.00 Mountable, LCD Display 1 Interlogix TruVision TVK-8xx IP Keypad, 7" LCD Touchscreen Display, 4 -Axis Joystick, Used to 1,122.00 1,122.00 operate PTZ cameras and NVR (for use at E911) - List $1,700.00 1 Equipment Rental (bucket truck) 900.00 900.00 1 *Installation of System -Labor (above equipment) 1,695.00 1,695.00 1 *Labor (for Servicing all 21 existing Stand Alone City Cameras) - Labor for Servicing the existing 21 2,493.75 2,493.75 Stand Alone City Cameras will include necessary reprogramming of the cameras or encoders for communication to the new NVR. This will also include cleaning, adjusting, and evaluating the camera performance. Any cameras found to be inoperable will be noted and an estimate submitted for repair or replacement. It is assumed that all existing camera locations have power and a network/Intemet connection. This is the initial camera setup to allow the existing cameras to communicate to the new system. These are the existing cameras located at the Riverfront, Boat Ramp, Noble Park Skate Park, and E91 VIT. *NOTE: All Labor will be billed at a rate of $65.00 per man hour. Total labor for the entire job will not exceed $8,683.75. NOTE: The new NVR (server) will store and manage video from the 21 existing IP Cameras (or video encoders) as well as the three new cameras. Some of the features of the new NVR: Up to 128 IP Channels, UP to 400Mbps Camera recording bandwidth, 3rd party IP camera support (Onvil), Linux embedded operating system, 96TB of hard drive storage, Up to 6MPx recording resolution, Redundant NIC ports, Redundant system Power Supplies, and NO per camera or software license fees. Page 2 �� •ter .Y; Alert Alarm Systems, Inc. 2715 Olivet Church Rd Ste 2 NAME/ADDRESS Paducah, KY 42001-9755 Phone # 270-554-7147 Fax# 270-554-9583 www.alertalarm.net City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 Ship To City of Paducah City Camera Project Attn: Sheryl Chino Contract DATE CONTRACT# 10/5/2017 4550 QTY DESCRIPTION UNITPRICE TOTAL NOTE: Your IT Staff services will be needed for implementation of the New NVR and Camera System because of sensitive passwords, firewalls, IP addresses and such. It will also be required that the IT Staff assist in setting up "remote system access" for AASI for remote diagnostics. Remote access for AASI into NVR(s) and cameras should remain in effect for the lifetime duration of AASI servicing any recorders or cameras for the City of Paducah. NOTE: The City of Paducah plans to contract directly to have the Fiber Net Installed at a) Hwy 45 by Brockport Bridge (Greenway Tunnel Area) and b) 1930 N 8th Street and c) Start of Greenway Trail behind Midwest Terminal. This is an intricate part of the installation of the three (3) PTZ cameras at the City's Floodwall. If these are not completed timely, then Alert Alarm System's Inc. (AASI) will be unable to fulfill the completion dates within the below time line. Failure to have these items completed in a timely manner will not only delay the project past the time line identified below but could also cause additional charges to incur because of the delay. NOTE: The Three New PTZ Floodwall Cameras will be installed on Three Existing Utility Poles owned by Paducah Power Systems. NOTE: The City of Paducah plans to contract directly to have the First Phase Primary Electrical Buildout (1000) at 1930 N 8th Street. This is an intricate part of the installation of the three (3) PTZ cameras at the City's Floodwall. If these are not completed timely, then Alert Alarm System's Inc. (AASI) will be unable to fulfill the completion dates within the below time line. Failure to have these items completed in a timely manner will not only delay the project past the time line identified below but could also cause additional charges to incur because of the delay. NOTE: The requirements of Fiber Net Installation, Poles and First Phase Primary Electrical Buildout were based upon the recommendations of Paducah Power System Engineering Aid Kerry Fulcher in order to insure operability of the three (3) PTZ cameras on the City's Floodwall. PAYMENT TERMS: Payment Terms will be as follows: Upon acceptance of this agreement, 1/2 of the total amount ($23,211.88) will become due. Remaining monies will become due as each segment is completed, such as completion of the three PTZ cameras installation, the completion of the NVR installation, and the completion of the Subcontractor(s). Page 3 Y {` a 05 ff Alert Alarm Systems, Inc. 2715 Olivet Church Rd Ste 2 Paducah, KY 42001-9755 Phone # 270-554-7147 Fax# 270-554-9583 www.alertalarm.net I NAME/ADDRESS I City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 Ship To City of Paducah City Camera Project Attn: Sheryl Chino Contract DATE CONTRACT# 10/5/2017 4550 QTY DESCRIPTION UNIT PRICE TOTAL TIME LINE: The Time Line for this project will be as follows: After this agreement is accepted, substantial completion (98%) will be no later than 90 days. 100% completion will be within 105 days. LIMITED WARRANTY: All materials purchased and/or installed pursuant to this contract come with a one (1) year Limited Warranty which begins upon the day the property is purchased and/or installed. (the "Warranty Period). This Limited Warranty covers any defects in materials or workmanship that occur during normal use during the Warranty Period, provided that the City of Paducah provides Alert Alarm Systems, Inc, with written notice of any warranty claims with ten (10) days of when the City of Paducah leans or should have learned of the existence of the clam and also provides Alert Alarm Systems, Inc, with the opportunity to inspect the defective materials or workmanship in an unaltered state. During the Warranty Period, Alert Alarm Systems, Inc. will repair or replace, at no charge, products or parts of a product that prove defective due to improper materials or workmanship, under normal use and maintenance. This Limited Warranty does not cover damages caused by lightning, flood, or any other act of God, vandalism, abuse, misuse or negligence. Except as expressly set forth herein, Alert Alarm Systems, Inc., expressly disclaims all representations and warranties, expressed or implied, in connection with the materials and services that it provides pursuant to this Agreement, including, without limitation, the implied warranties of merchantability and fitness for a particular purpose. All materials provided hereunder are provided as is and with all faults, except for the warranties expressly provided herein. Page 4 Alert Alarm Systems, Inc. 2715 Olivet Church Rd Ste 2 Paducah, KY 42001-9755 Phone # 270-554-7147 Fax # 270-554-9583 www.alertalarm.net I NAME/ADDRESS I City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 Ship To City of Paducah City Camera Project Attn: Sheryl Chino Contract DATE CONTRACT# 10/5/2017 4550 QTY DESCRIPTION UNIT PRICE TOTAL ACCEPTANCE: By signing below, you agree to all of the terms of this agreement. City of Paducah Date: Print Name: Title: Signed: Alert Alarm Systems, Inc. Date: Print Name: Title: Signed: Sales Tax (0.0%) $0.00 TOTAL $469423.75 All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Omer to carry fire, tomado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Page 5 Agenda Action Form Paducah City Commission Meeting Date: October 24, 2017 Short Title: Third Amendment to Cable Television Franchise Agreement with Comcast ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Pam Spencer, PIO and Jeff Pederson, City Manager Presentation By: Pam Spencer, PIO Background Information: The non-exclusive franchise agreement, adopted in October 2006, between the City of Paducah and Comcast expired November 1, 2016. In December 2016, the Paducah Board of Commissioners approved a franchise agreement extension through April 11, 2017. In April 2017, a second amendment extended the term through October 11, 2017. This action amends the franchise agreement for a third time on a month-to-month basis as both parties continue negotiations concerning a renewal of the franchise agreement. The City and Comcast halted negotiations for several months as both parties awaited the Kentucky Supreme Court's opinion regarding the telecommunications tax. In July, the Court issued its opinion which determined that KRS 136.660 pertaining to the telecommunications tax violates Sections 163 and 164 of the Kentucky Constitution. Prior to the Kentucky Supreme Court's opinion, localities were prevented from collecting franchise fees from telecommunications service providers. Instead, the State administered, collected, and remitted to franchise holders the telecommunications tax. With the Supreme Court's opinion, cities now have the option to invoke a franchise fee at the 5% maximum allowable which is what the City of Paducah has notified Comcast that we plan to invoke. We anticipate the franchise agreement renewal process will be resolved in one more negotiation session. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Adoption of franchise agreement extension Attachments: Contract Department Head City Clerk W -C, ag ORDNANCE NO. 2017 -11 - AN ORDNANCE OF THE CITY OF PADUCAH, KENTUCKY GRANTING COMCAST CABLE, HEARTLAND REGION FORMERLY KNOWN AS COMCAST OF THE SOUTH, L.P. A FRANCHISE EXTENSION WHEREAS, on or about December 5, 2006, the City of Paducah, Kentucky granted Cable Television Franchise Agreement ("Franchise") which is currently held by Comcast Cable, Heartland Region formerly known as Comcast of the South, L.P. ("Comcast"); and 2016; and WHEREAS, the initial term of the Franchise expired on or about November 1, WHEREAS, in December of 2016 the City and the Franchise executed a Franchise Extension which extended the agreement to April 11, 2017; and WHEREAS, in April 2017 the City executed another Franchise Extension extending the agreement to October It, 2017; and WHEREAS, the parties are still in negotiations concerning a renewal of the Franchise utilizing the informal procedures set forth in the Cable Act and desire to execute a second Franchise Extension; and WHEREAS, both the City and Comcast desire to reserve all of their respective rights under state and federal law regarding the franchise renewal process, specifically all rights provided by 47 U.S.C. 546. NOW, THEREFORE, be it ordained by the Board of Commissioners of the City of Paducah, Kentucky: SECTION 1. The City of Paducah and Comcast Cable, Heartland Region formerly known as Comcast of the South, L.P., agree to amend Section 23 of the Franchise Agreement by extending the term of such Franchise indefinitely on a month-to-month basis and the Mayor is hereby authorized to execute said Franchise Extension. SECTION 2. Except as specifically modified hereby, the Franchise shall remain in full force and effect. SECTION 3. he City and Comcast hereby agree that neither party waives any rights either may have under the Franchise or applicable law. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Cormnissioners, October 24, 2017 Adopted by the Board of Commissioners, November . 2017 Recorded by Tammara S. Sanderson, City Clerk, November . 2017 Published by The Paducah Sun, \ord\cable-franchise extension 11-2017 FRANCHISE EXTENSION THIS AGREEMENT, effective as of November , 2017 between the City of Paducah, KY (the "LFA"), and Comcast Cable, Heartland Region, ("Comcast'), formerly known as Comcast of the South, L.P. WHEREAS, on or about December 5, 2006, the LFA granted Comcast a non- exclusive franchise to construct, operate and maintain a cable television system (the "Franchise"); and WHEREAS, Comcast timely filed a request with the LFA to reserve its rights to the formal process for renewing the Franchise pursuant to the provisions of the Cable Communications Policy Act of 1984 ("Cable Act'); and WHEREAS, the initial term of the Franchise expired on or about November 1, 2016; and WHEREAS, the parties entered into an extension agreement on December 8, 2016 to extend the current franchise until April 11, 2017 and subsequent extension until October 11, 2017; and WHEREAS, the parties are in negotiations concerning a renewal of the Franchise utilizing the informal procedures set forth in the Cable Act; and WHEREAS, the parties desire to extend the current Franchise term from October 11, 2017 on a month-to-month basis until the LFA and Comcast execute a Franchise renewal; NOW, THEREFORE, Section 1. Section 23 of the Franchise is hereby amended by extending the term of such Franchise indefinitely on a month-to-month basis. Section 2. Except as specifically modified hereby, the Franchise shall remain in full force and effect. Section 3. The LFA and Comcast hereby agree that neither party waives any rights either may have under the Franchise or applicable law. Brandi Harless, City of Paducah, KY Mayor Timothy P Collins, Senior Vice President Comcast Cable, Heartland Region Agenda Action Form Paducah City Commission Meeting Date: October 24, 2017 Short Title: S & R Investments, LLC Zone Change Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Joshua P. Sommer Presentation By: Tammara Tracy Background Information: Address Area Adequate Public Adequate Public Services Utilities 2835 Maryland acres Yes Yes Street .494 2909 Lone Oak acres Yes Yes Road .408 Surrounding Properties: North: A grocery store across Maryland Street, two vacant commercial buildings South: Medical office East: Retail business across Lone Oak Road West: Single-family homes Key Components: The Petitioner is requesting a zone change for 2909 Lone Oak Road and 2835 Maryland Street from R-1 (Low Density Residential Zone) to HBD (Highway Business District). An intent to annex ordinance was adopted by the City Commission on October 10, 2017. This zone change request was initiated because the property owners petitioned the City of Paducah for annexation. When property is annexed into the City, it receives an automatic R-1 Low Density Residential designation, pursuant to Section 126-32 of the Paducah Zoning Ordinance. A new retail strip center is proposed for this site. Retail and restaurant uses are principally permitted in the HBD, pursuant to Section 126-115 (1) of the Paducah Zoning Ordinance. The property to the north and east of these parcels are zoned HBD. Therefore, this would be a continuation of the Highway Business District. Preliminary Development Plan: A 20,000 square foot retail strip center is proposed. Staff has reviewed the plan and relayed to the Engineer that: • 70 parking spaces would be needed, 69 are proposed. • The dumpster will need to be moved back. • The sewer line shown under the building will need to be re-routed. • A planting island will be needed at the other end of the 14 parking spaces These issues will be addressed on the final site plan. Findings required for map amendment: KRS — 100.213 Before any map amendment is granted, the Planning Commission must find that the map amendment is in agreement with the comprehensive plan, or in the absence of such a finding, that one or more of the following apply and such findings shall be recorded in the minutes and records of the Planning Commission and City Commission: That the existing zoning classification given to the property is inappropriate and the proposed zoning classification is appropriate; or That there have been major changes of an economic, physical or social nature within the area involved which were not anticipated in the comprehensive plan and which have substantially altered the basic character of the area. Future Land Use Map Zoning: HBD Highway Business District to the north. McCracken County Commercial "C" to the east, south and west. The parcels are proposed to be rezoned to HBD. Following is an excerpt from the Paducah Zoning Ordinance. Sec. 126-116. Highway Business District, HBD. The intent of this district is to provide appropriate space and sufficient depth from the street to satisfy the needs of modern commercial development where access is entirely dependent on motor vehicle trade, and to encourage the development of these locations with such uses and in such a manner as to minimize traffic hazards and interference with other uses. (1) Permitted uses. a. Any use permitted in the B-3 Zone b. Automobile service and repair establishments, including gasoline service stations, repair garages and automatic car -washing establishments; C. Hotels and motels; d. Recreational uses such as amusement parks, bowling alleys and roller-skating; archery ranges; miniature golf, golf -driving ranges and other similar recreational activities; e. Souvenir shops, roadside stands and curio shops when incidental to another permitted use; f. Office buildings; g. Retail establishments (product processing is allowed only if the products are sold at retail on the premises); h. Restaurants and eating establishments; i. Commercial parking lots and parking garages; I Theaters. (2) Area regulations. The following requirements shall apply to all non-residential uses permitted in this district. All residential uses shall comply with the requirements of the R-4 Zone: a. Front yard. All buildings shall be set back from the street right-of-way line not less than 50 feet, except where a parallel access road is provided with construction requirements which meet the standards of the city street plan. b. Side yard. The width of any side yard which abuts a residential district shall not be less than 25 feet. In all other cases each side yard shall not be less than 12 feet. C. Rear yard. Each lot shall have a rear yard of not less than ten feet. Where a commercial building is serviced from the rear, there shall be a rear yard of not less than 30 feet; the depth of a rear yard which abuts a residential district shall not be less than 30 feet. d. Lot width. Each lot shall have a width at the front building line of not less than 75 feet. e. Lot area. There shall be a minimum lot area of not less than 10, 000 square feet. f. Height requirements. None. g. Parking requirements. Same as section 126-71. h. Highway access. All points of ingress and egress to major arterials shall be at least 350 feet from the ramp pavement transition point of highway interchanges. At the October 16, 2017 Planning Commission meeting, a recommendation to change the zoning to Highway Business District (HBD) was forwarded to the City Commission. Funds Available: Account Name: N/A Account Number: N/A Finance Motion: Attachments: Planning Commission Resolution Zone Cha __ :� \ _ /.� �/� \ ���»\��� �� � � \ -- - ��\\.������ � ��/sv »��\wew , a«. y. 2� �\ \. ��� ®-, � � � ��.� �«.a :\% .J7 6§�? � � E\«» f<». � � \� � � \ 2835 Maryland Street 2909 Lone Oak Road ORDINANCE NO. 2017 -11 - AN ORDINANCE APPROVIING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FROM R-1 (LOW DENSITY RESIDENTIAL ZONE) TO HBD (HIGHWAY BUSINESS DISTRICT) FOR PROPERTY LOCATED AT 2909 LONE OAK ROAD AND 2835 MARYLAND STREET BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a resolution passed by the Paducah Planning Commission on October 16, 2017, and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-1 (LOW DENSITY RESIDENTIAL ZONE) TO HBD (HIGHWAY BUSINESS DISTRICT) FOR PROPERTY LOCATED AT 2835 MARYLAND STREET AND 2909 LONE OAK ROAD," be approved as the final report of said Commission respecting the matters therein set forth. SECTION 2. That the zone classification and map amendment proposed in said resolution be and the same are hereby declared to be in agreement with the Comprehensive Plan of the City of Paducah. SECTION 3. That the zone classification of the following described property be and it is hereby changed from R-1 (Low Density Residential Zone) to HBD (Highway Business District) AREA "A" Lying along the Southerly side of Maryland Street and being the S & R Investments, LLC property recorded in Deed Book 1348, page 476, McCracken County Court Clerks office, McCracken County, Kentucky and more particularly bounded and described as follows to wit: Beginning at an existing mag nail in concrete in the Southerly right-of-way line of Maryland street and a comer to the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section `M", page 1109, said point being at the Northwesterly corner of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108 and the Northeasterly comer of Lot 3 per Waiver of Subdivision recorded in Plat Section "G", page 246; THENCE FROM SAID POINT OF BEGINNING Southwardly with said existing corporate limits to the City of Paducah and the Easterly line of the S & R Investments, LLC property per Deed Book 1348, page 476 for the following 2 calls: S 2°17'05" E 86.65 feet to an existing '/2" rebar with cap no. 2105 and S 44007'58" W 113.90 feet to an existing '/d' rebar with cap at the Southeasterly comer of said S & R Investments, LLC property and the Southwesterly comer of a 1.922 Acre Tract per aforesaid Annexation Plat recorded in Plat Section "M", page 1109 and the Southwesterly comer of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108; thence N 70051140" W with the Southerly line of said S & R Investments, LLC property 85.24 feet to an existing 4" x 4" concrete monument at the Southwesterly corner thereof; thence N 2°35'55" E with the West line of said S & R Investments, LLC property 135.11 feet to an existing 4" x 4" concrete monument at the Northwest comer thereof and in the Southerly right-of-way line of aforesaid Maryland Street; thence N 87056'15" E with the Southerly right-of-way line of said Maryland Street 150.35 feet to the Point of Beginning and containing 21,535 square feet as shown on "Annexation Plat for S & R Investments LLC" prepared by Shawnee Professional Services dated August 31, 2017. The above Legal Description was written by Rod H. Martin, Kentucky Licensed Surveyor, on the 31th day of August, 2017 and is correct to the best of my knowledge and belief. AREA "B" Lying along U.S. Highway 45 (Lone Oak Road) and including the S & R Investments, LLC Property recorded in Deed Book 1344, page 433, McCracken County Court Clerks office, McCracken County, Kentucky and more particularly bounded and described as follow to wit: Beginning at an existing 9," rebar with cap no. 2105 in the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section "M", page 1109 at its intersection with the Southeasterly right-of-way line of U.S. Highway 45 (Lone Oak Road), said point being S 42°07'53" W 12.44 feet, N 47043153" W 12.50 feet and S 44031'29" W 35.14 feet as measured along said Southeasterly right-of-way line from its intersection with the Westerly right-of-way line of Augusta Avenue; THENCE FROM SAID POINT OF BEGINNING Southwestwardly with the Southeasterly right-of-way line of said U.S. Highway 45 for the following 2 calls: S 44°31'29" W 15.60 feet to a point opposite and 36 feet Southeastwardly therefrom centerline Highway Station 128+60 feet; and Southwestwardly with a curve to the right having a radius of 2,582.50 feet (a chord being S 43059'19" W 53.60 feet) a distance of 53.60 feet to a''/�" rebar with cap no. 2105 set; thence N 42056115" W with the Southwesterly line, projected Southeastwardly of the S & R Investments, LLC Property per Deed Book 1344, page 433, 72.07 feet to a mag nail set in asphalt drive at the Southwesterly comer of said S & R Investments LLC Property; thence N 42056' 15" W with the Southwesterly line of said S & R Investments, LLC property per Deed Book 1344, page 433, 182.72 feet to a %:" rebar with cap no. 2105 set at the Northwesterly comer thereof; thence N 42000150" E with the Northwesterly line of said S & R Investments, LLC Property 69.86 feet to an existing Yd' rebar with cap at the Northeasterly comer thereof and at a corner in the aforesaid existing corporate limits to the City of Paducah, Kentucky per Annexation Plat recorded in Plat Section "M", page 1109; thence S 42049'53" E with the Northeasterly line of said S & R Investments, LLC property and the Northeasterly line projected Southeastwardly across aforesaid U.S. Highway 45 and also with said existing corporate limits to the City of Paducah, Kentucky per Plat Section "M", page 1109 and passing an existing Y�" rebar at the Southeasterly corner of said S & R Investments, LLC property at 184.83 feet for a total distance of 257.38 feet to the Point of Beginning and containing 17,760 square feet as shown on "Annexation Plat for S & R Investments, LLC" prepared by Shawnee Professional Services dated August 31, 2017. The above Legal Description was written by Rod H. Martin, Kentucky Licensed Surveyor, on the 31th day of August, 2017. SECTION 4. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 24, 2017 Adopted by the Board of Commissioners, October 24, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 24, 2017 Published by The Paducah Sun, \ord\plan\zone\S & R Investments -2909 Lone Oak Rd & 2835 Maryland A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-1 (LOW DENSITY RESIDENTIAL ZONE) TO HBD (HIGHWAY BUSINESS DISTRICT) FOR PROPERTY LOCATED AT 2835 MARYLAND STREET AND 2909 LONE OAK ROAD. WHEREAS, a public hearing was held on October 16, 2017 by the Paducah Planning Commission after advertisement pursuant to law, and WHEREAS, this Commission has duly considered said proposal and has heard and considered the objectionsand suggestions of all interested parties who appeared at said hearing, and WHEREAS, the existing zoning, R-1 (Low Density Residential), is inappropriate and BBD (Highway Business District) is appropriate, and WHEREAS, S & R Investments, LLC has petitioned the City of Paducah for annexation, and WHEREAS, the Future Land Use Map of the City of Paducah reflects said parcels to be zoned commercial. - NOW THEREFORE, BE IT RESOLVED BY THE PADUCAH PLANNING COMMISSION SECTION 1. That this Commission recommend to the Mayor and the Board of Commissioners of the City of Paducah the amendment of the Paducah Zoning Map so as to change the zoning for the aforementioned area from R-1 (Low Density Residential Zone) to HBD (highway Business District) and being more particularly described as follows: LEGAL DESCRIPTION OF ANNEXATION AREA "A" (21,535 SQUARE FEET) Lying along the Southerly side of Maryland Street and being the S & R Investments, LLC Property recorded in Deed Book 1348, page 476, McCracken County Court Clerk's office, McCracken County, Kentucky and more particularly bounded and described as follows to wit: Beginning at an existing mag nail in concrete in the Southerly right-of-way line of Maryland street and a comer to the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section 'M", page 1109, said point being at the Northwesterly comer of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108 and the Northeasterly comer of Lot 3 per Waiver of Subdivision recorded in Plat Section "G", page 246; THENCE FROM SAID POINT OF BEGINNING Southwardly with said existing corporate limits to the City of Paducah and the Easterly line of the S & R Investments, LLC property per Deed Book 1348, page 476 for the following 2 calls: S 2°17'05" E 86.65 feet to an existing 1/2" rebar with cap no. 2105 and S 44°07'58" W 113.90 feet to an existing 1/2" rebar with cap at the Southeasterly comer of said S & R Investments, LLC property and the Southwesterly comer of a 1.922 Acre Tract per aforesaid Annexation Plat recorded in Plat Section "M", page 1109 and the Southwesterly comer of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108; thence N 70051'40" W with the Southerly line of said S & R Investments, LLC property 85.24 feet to an existing 4" x 4" concrete monument at the Southwesterly comer thereof; thence N 2035'55" E with the West line of said S & R Investments, LLC property 135.11 feet to an existing 4" x 4" concrete monument at the Northwest comer thereof and in the Southerly right-of-way line of aforesaid Maryland Street; thence N 87°56' 15" E with the Southerly right-of-way line of said Maryland Street 150.35 feet to the Point of Beginning and containing 21,535 square feet as shown on "Annexation Plat for S & R Investments LLC" prepared by Shawnee Professional Services dated August 31, 2017. LEGAL DESCRIPTION OF ANNEXATION AREA "B" 17,760 SQUARE FEET Lying along U.S. Highway 45 (Lone Oak Road) and including the S & R Investments, LLC Property recorded in Deed Book 1344, page 433, McCracken County Court Clerk's office, McCracken County, Kentucky and more particularly bounded and described as follow to wit: Beginning at an existing %:" rebar with cap no. 2105 in the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section "M", page 1109 at its intersection with the Southeasterly right-of-way line of U.S. Highway 45 (Lone Oak Road), said point being S 42°07'53" W 12.44 feet, N 47043153" W 12.50 feet and S 44031129" W 35.14 feet as measured along said Southeasterly right-of-way line from its intersection with the Westerly right-of-way line of Augusta Avenue; THENCE FROM SAID POINT OF BEGINNING Southwestwardly with the Southeasterly right-of-way line of said U.S. Highway 45 for the following 2 calls: S 44°31'29" W 15.60 feet to a point opposite and 36 feet Southeastwardly therefrom centerline Highway Station 128+60 feet; and Southwestwardly with a curve to the right having a radius of 2,582.50 feet (a chord being S 43'59'19" W 53.60 feet) a distance of 53.60 feet to a %" rebar with cap no. 2105 set; thence N 42056'15" W with the Southwesterly line, projected Southeastwardly of the S & R Investments, LLC Property per Deed Book 1344, page 433, 72.07 feet to a mag nail set in asphalt drive at the Southwesterly corner of said S & R Investments LLC Property; thence N 42056' 15" W with the Southwesterly line of said S & R Investments, LLC property per Deed Book 1344, page 433, 182.72 feet to a %:" rebar with cap no. 2105 set at the Northwesterly comer thereof; thence N 42°00'50" E with the Northwesterly line of said S & R Investments, LLC Property 69.86 feet to an existing 1/2" rebar with cap at the Northeasterly comer thereof and at a corner in the aforesaid existing corporate limits to the City of Paducah,. Kentucky per Annexation Plat recorded in Plat Section "M", page 1109; thence S 42049'53" E with the Northeasterly line of said S & R Investments, LLC property and the Northeasterly line projected Southeastwardly across aforesaid U.S. Highway 45 and also with said existing corporate limits to the City of Paducah, Kentucky per Plat Section "M", page 1109 and passing an existing %," rebar at the Southeasterly comer of said S & R Investments, LLC property at 184.83 feet for a total distance of 257.38 feet to the Point of Beginning and containing 17,760 square feet as shown on "Annexation Plat for S & R Investments, LLC" prepared by Shawnee Professional Services dated August 31, 2017. SECTION 2. That this Resolution shall be treated as, and is, the final report of the Paducah Planning Commission respecting the matters appearing herein. SECTION 3. That if any section, paragraph or provision of this Resolution shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this Resolution to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. Cathy Cre s, Chairwoman Adopted by the Paducah Planning Commission on October 16, 2017 17 /Q(co - ! Agenda Action Form Paducah City Commission Meeting Date: October 24, 2017 Short Title: Annex S & R Investments, LLC Property Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Joshua P. Sommer Presentation By: Tammara Tracy Background Information: The intent of this agenda item is to annex 2835 Maryland Street, 2909 Lone Oak Road and adjacent Lone Oak Road Right -of -Way into the City of Paducah. A new retail building is proposed to be constructed at this location. Mr. Pardeep Rachan with S & R Investments, LLC requested annexation into the City via letter dated September 1, 2017. The City Commission adopted Ordinance #2017-10-8500, which expressed the City's intent to annex this property, on October 10, 2017. This ordinance will officially annex 2835 Maryland Street, 2909 Lone Oak Road and adjacent Lone Oak Road Right -of -Way into the City of Paducah. Funds Available: Motion: Attachments: Account Name: N/A Account Number: N/A Finance ORDINANCE NO. 2017 - AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS WHEREAS, the City of Paducah adopted Ordinance No. 2017-10-8500 declaring its intent to annex tracts of property containing 0.9 acres, more or less, located at 2909 Lone Oak Road and 2835 Maryland Street; and WHEREAS, the tracts of property are contiguous to the present city limits, are urban in character and currently commercially developed; and WHEREAS, and annexation has been requested by the properties' owner, Tri- State Construction, for the hereinafter described properties. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. It is the intent of the City of Paducah, Kentucky, to finalize annexation of the hereinafter described properties, and therefore that the hereinafter described properties be annexed to, and be made a part of the City of Paducah, Kentucky said real properties being more particularly and accurately described as follows: ANNEXATION AREA "A" Lying along the Southerly side of Maryland Street and being the S & R Investments, LLC property recorded in Deed Book 1348, page 476, McCracken County Court Clerks office, McCracken County, Kentucky and more particularly bounded and described as follows to wit: Beginning at an existing mag nail in concrete in the Southerly right-of-way line of Maryland street and a comer to the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section `M", page 1109, said point being at the Northwesterly comer of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108 and the Northeasterly comer of Lot 3 per Waiver of Subdivision recorded in Plat Section "G", page 246; THENCE FROM SAID POINT OF BEGINNING Southwardly with said existing corporate limits to the City of Paducah and the Easterly line of the S & R Investments, LLC property per Deed Book 1348, page 476 for the following 2 calls: S 2017'05" E 86.65 feet to an existing W'rebar with cap no. 2105 and S 44007'58" W 113.90 feet to an existing 1/2" rebar with cap at the Southeasterly comer of said S & R Investments, LLC property and the Southwesterly comer of a 1.922 Acre Tract per aforesaid Annexation Plat recorded in Plat Section "M", page 1109 and the Southwesterly comer of a 1.231 Acre Tract per Waiver of Subdivision recorded in Plat Section "M", page 1108; thence N 70051'40" W with the Southerly line of said S & R Investments, LLC property 85.24 feet to an existing 4" x 4" concrete monument at the Southwesterly comer thereof; thence N 2°35'55" E with the West line of said S & R Investments, LLC property 135.11 feet to an existing 4" x 4" concrete monument at the Northwest corner thereof and in the Southerly right-of-way line of aforesaid Maryland Street; thence N 87'56'15" E with the Southerly right-of-way line of said Maryland Street 150.35 feet to the Point of Beginning and containing 21,535 square feet as shown on "Annexation Plat for S & R Investments LLC" prepared by Shawnee Professional Services dated August 31, 2017. The above Legal Description was written by Rod H. Martin, Kentucky Licensed Surveyor, on the 31th day of August, 2017 and is correct to the best of my knowledge and belief. FOR IN 1"1r[a2F.1RI_U.19 Lying along U.S. Highway 45 (Lone Oak Road) and including the S & R Investments, LLC Property recorded in Deed Book 1344, page 433, McCracken County Court Clerks office, McCracken County, Kentucky and more particularly bounded and described as follow to wit: Beginning at an existing ''/z" rebar with cap no. 2105 in the existing corporate limits to the City of Paducah, Kentucky as shown on Annexation Plat recorded in Plat Section "M", page 1109 at its intersection with the Southeasterly right-of-way line of U.S. Highway 45 (Lone Oak Road), said point being S 42007'53" W 12.44 feet, N 47043'53" W 12.50 feet and S 44°31'29" W 35.14 feet as measured along said Southeasterly right-of-way line from its intersection with the Westerly right-of-way line of Augusta Avenue; THENCE FROM SAID POINT OF BEGINNING Southwestwardly with the Southeasterly right-of- way line of said U.S. Highway 45 for the following 2 calls: S 44031'29" W 15.60 feet to a point opposite and 36 feet Southeastwardly therefrom centerline Highway Station 128+60 feet; and Southwestwardly with a curve to the right having a radius of 2,582.50 feet (a chord being S 43'59'19" W 53.60 feet) a distance of 53.60 feet to a %d' rebar with cap no. 2105 set; thence N 42056'15" W with the Southwesterly line, projected Southeastwardly of the S & R Investments, LLC Property per Deed Book 1344, page 433, 72.07 feet to a mag nail set in asphalt drive at the Southwesterly comer of said S & R Investments LLC Property; thence N 42°56' 15" W with the Southwesterly line of said S & R Investments, LLC property per Deed Book 1344, page 433, 182.72 feet to a %:" rebar with cap no. 2105 set at the Northwesterly comer thereof; thence N 42000'50" E with the Northwesterly line of said S & R Investments, LLC Property 69.86 feet to an existing %:" rebar with cap at the Northeasterly comer thereof and at a comer in the aforesaid existing corporate limits to the City of Paducah, Kentucky per Annexation Plat recorded in Plat Section "M", page 1109; thence S 42049'53" E with the Northeasterly line of said S & R Investments, LLC property and the Northeasterly line projected Southeastwardly across aforesaid U.S. Highway 45 and also with said existing corporate limits to the City of Paducah, Kentucky per Plat Section "M", page 1109 and passing an existing W' rebar at the Southeasterly corner of said S & R Investments, LLC property at 184.83 feet for a total distance of 257.38 feet to the Point of Beginning and containing 17,760 square feet as shown on "Annexation Plat for S & R Investments, LLC" prepared by Shawnee Professional Services dated August 31, 2017. The above Legal Description was written by Rod H. Martin, Kentucky Licensed Surveyor, on the 31th day of August, 2017 and is correct to the best of my knowledge and belief. SECTION 2. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 24, 2017 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sun, \ord\plan\annex — final (S & R Investments) 2909 Lone Oak Rd and 2835 Maryland