HomeMy WebLinkAboutCCMPacket2016-12-06CITY COMMISSION MEETING
AGENDA FOR DECEMBER 6, 2016
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONSIDELETIONS
PRESENTATION: Student Christmas Ornament Contest Winners — MAYOR
Employee Seiwice Awards — CITY MGR
I
MINUTES
II.
MOTION
A. R & F Documents
HI.
MUNICIPAL ORDER
A. Personnel Actions
IV.
ORDINANCES— ADOPTION
A. Authorize Finance Director to Nf [ake Payment for Architectural
& Design Services for Police Department Annex -- POLICE
CHIEF BARNHILL
B. Pay for Fencing for Police Department Annex — POLICE
CHIEF BARNHILL
C. Amendment to Cable Television Franchise Agreement with
Comcast — P. SPENCER
V.
ORDINANCES — INTRODUCTION
A. Approve Final Subdivision for Greenway Village Phase 2 — S.
ERVIN
B. Accept Bid for Uniforms for Police Officers -- CHIEF
BARNHILL
C. Officially Assign A Name for the Newly Constructed Roadway
Associated with the Olivet Church Road Improvement Project —
R. MURPHY
D. Acceptance of Delta Regional Authority Grant for
Reconstruction of Floodwall Pump Station No, 2 — R.
MURPHY
E. FY2016 Final Revised Budget Ordinance — J. PERKINS
F. $3.0 Million Borrowing Issue for Dome Relocation and Capital
Needs for Convention Center — J. PERKINS
G. Specifying Certain Public Officials to Have Authority of
Citation Officers —FIRE CHIEF KYLE
H. Repealing and Replacing the Nuisance Code Ordinance — FIRE
CHIEF KYLE
VI
CITY MANAGER REPORT
VII
MAYOR & COMMISSIONER COW11ENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
DECEMBER 6, 2016
I mode that the following documents be received and filed:
DOCUMENTS
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah, Kentucky
for Tuesday, November 22, 2016
2. Certificates of Liability Insurance:
a. Moser Construction, LLC
b. Burnett Custom Homes
c. Wilkins Construction Company, Inc.
3. Right of Way Bond for Burnett Custom Homes, Inc.
4. Quitclaim Deed with Roger Kendall for 1418 Walter Jetton Boulevard (MO 1909)
5. Contracts/Agreements;
a. Agreement, Notice To Proceed, Labor & Material Payment Bond, Contractor
Notice, and Nondiscrimination in Employment wii.b Wilkins Construction
Company, Inc. for Paducah Health Park Project Phase 1 (ORD 2016-11-8451 }
b. Short Form Agreement with HDR Engineering for Cireen ray Trail Phase 4
Project (ORD 2016-11-8443)
c. Agreement with HDR Engineering for Professional Engineering Services for
Flood Pump Stations 92 & 49 (ORD 2016-8-8410)
6. City of Paducah Financial Report for Period Ending September 30, 2016
7. Paducah Transit Authority Financial Statements with Independent Auditor's Report for
Year Ended June 30, 2016
8. Electric Plant Board of the City of Paducah DBA Paducah Power System Financial
Statements for Years Ended June 30, 2016 and 2015
BIDS FOR POLICE DEPARTMENT
Police Department Uniforms
1. Galls. LLC *
*Denotes recommended bid
CITY OF PADUCAH
December 6, 2016
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
/Z_6o_ i6
Date
PLANNING
Shull, Adam K
EPW - STREETS
Frickert, Robert A
Lamb, Billy J
Whitaker, Zachary
Winsetl. James K
FINANCE
Oliver, Dylan M
PARKS SERVICES
Corzine, William H
PARKS SERVICES
Smiley, Danielle C
EPW - MAINTENANCE
Downing Jr, David Wayne
FIRE - SUPPRESSION
Fuchs, Jennifer
POLICE
Hicks, Jason D
Barnhill, Brandon L
EPW - FLOODWALL
Brannon. Kenneth E
PARKS SERVICE:
Aspery, Whitney M
Barnett. Sam
Brown, Hunter N
Cates. Tristan G
CITY OF PADUCAH
PERSONNEL ACTIONS
December 6, 2016
NEW HIRE - FULL-TIME IFITI
POSITION RATE
Grants Administrator $25.72/Hr
NCS/CS FLSA EFFECTIVE HATE
NCS Ex November 21, 2016
ROW Maintenance Person
$15.301Hr
NCS
Non -Ex
December 8, 2016
ROW Maintenance Person
$16.201Hr
NCS
Non -Ex
December 8, 2016
ROW Maintenance Person
$16.20/Hr
NCS
Non -Ex
December 8, 2016
ROW Maintenance Person
$16.201Hr
NCS
Non -Ex
December 8, 2016
Account Clerk
$14.501Hr
NCS
Non Ex
December 12, 201E
NEW HIRES - PART-TtME
[PIT11TEMPORARYISEASONAL
POSITION
RATE
NCSICS
FLSA
EFFECTIVE DATE
Park Ranger
$8.54/Hr
NCS
Non -Ex
December 8, 2016
PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORA.RY ASSIGNMENTS
PREVIOUS POSITION
CURRENT POSITION
NCSICS
FLSA
EFFECTIVE DATE
AND BASE RATE OF PAY
AND BASE RATE OF PAY
Recreation Leader
Recreation Leader
NCS
Nan -Ex
November 3, 2016
$11.00lHr
$11.201Hr
ROW - Parks Services
$18.851Hr
Acting Fire Lieutenant
S 16.321Hr
Maintenance Technician
$19.191Hr
FF / Relief Driver
$15.011Hr
NCS Non -Ex December 8, 2015
NCS Non -Ex October 27, 2016
Patrol Police Officer Police Detective NCS Non -Ex December 1, 2016
$24.151Hr
S25.15/Hr
Police Chief
Police Chief NCS Ex December 8, 2016
$50.841Hr
$52.621Hr
TERMINATIONS - FULL-TIME (FITI
POSITION
REASON EFFECTIVE DATE
Floodwall Superintendent Retirement
TERMINATIONS - PART-TIME (PIT)ITEMPORARYISEASONAL
POSITION REASON
Recreation Leader End Seasonal Employrrent
Pool Attendant End Seasonal Employrrent
Lifeguard End Seasonal Employment
Recreation Leader End Seasonal Employ.-ent
December 29, 2016
EFFECTIVE DATE
November 8, 2016
November 8, 2016
November 8, 2016
November 8, 2016
CITY OF PADUCAH
PERSONNEL ACTIONS
December 6, 2016
TERMINATIONS - PART-TIME fPITI/TEMPORARWSEASONAL
POSITION
REASON
EFFECTIVE DATE
PARKS SERVICES
Chandler, Alexis M
Pool Attendant
End Seasonal Employment
November 8, 2016
Chandlcr, Bianca
Pool Attendant
End Seasonal Employment
November 8, 2016
Cissell, Bailey F
Lifeguard
End Seasonal Employment
November 8, 2016
Clark, ii
Recreation Leader
End Seasonal Employment
November 8, 2016
Crider, Elijah
Lifeguard
End Seasonal Employment
November 8, 2016
Donald, Tyanne L
Pool Attendant
End Seasonal Employment
November 8, 2016
Draffen, Mya S
Lifeguard
End Seasonal Employrr--nt
November 8, 2016
Griffith, Emily M
Lifeguard
End Seasonal Employment
November 8, 2016
Grogan, Sophie V
Pool Attendant
End Seasonal Employment
November 8, 2016
Harned, Emme C
Lifeguard
End Seasonal Employment
November 8, 2016
Hunt, Hannah L
Recreation Leader
End Seasonal Employment
November 8, 2016
Jez, Elise N
Lifeguard
End Seasonal Employment
November 8, 2016
Kaylor, Zoey
Head Lifeguard
End Seasonal Employment
November 8, 2016
Keeter, Sean S
Recreation Leader
End Seasonal Employment
November 8, 2016
LeMaster, Morgan
Head Pool Attendant
End Seasonal Employment
November 8, 2016
Lloyd, Hannah E
Lifeguard
End Seasonal Employment
November 8, 2016
Lowery, Claren
Pool Attendant
End Seasonal Employment
November 8, 2016
Martin, John W
Lifeguard
End Seasonal Employment
November 8, 2016
Meadows, Taylor B
Pool Manager
End Seasonal Employment
November 8, 2016
Meier, Kevin C
Lifeguard
End Seasonal Employment
November 8, 2016
Meier. fvlatlhew C
Pool Attendant
End Seasonal Employment
November 8, 2016
Milford, Madeleine E
Recreation Leader
End Seasonal Employment
November 8, 2016
Mitchell, Lindsey
Recreation Leader
End Seasonal Employment
November 8, 2016
Myers, VVilliam T
Summer Camp Coordinator
End Seasonal Employment
November 8, 2016
Nash, Sydney M
Recreation Leader
End Seasonal Employment
November 8, 2016
Oliver, Mekala E
Lifeguard
End Seasonal Employment
November 8, 2016
Reynolds, Mya
Coach
End Seasonal Employment
November 8, 2016
Shannon, Molly
Recreation Leader
End Seasonal Employment
November 8, 2016
Sims, Tanner S
Lifeguard
End Seasonal Employment
November 8, 2016
Smith, Ceriae A
Pool Attendant
End Seasonal Employment
November 8, 2016
Smith, Jalisa M
Pool Attendant
End Seasonal Employment
November 8, 2016
Smith, Joya S
Pool Attendant
End Seasonal Employment
November 8, 2016
Stewart, Kelly A
Recreation Leader
End Seasonal Employment
November 8, 2016
Tokarz, Sandra M
Pool Attendant
End Seasonal Employment
November 8, 2016
Turner, Jesse M
Recreation Leader
End Seasonal Employment
November 8, 2016
Watkins. Evan A
Recreation Leader
End Seasonal Employment
November 8, 2016
Wolfe, John R
Lifeguard
End Seasonal Employment
November 8, 2016
Agenda Action Form
Paducah City Commission
t�;
Meeting Date: Nov,Ai 2016
Short Title: Accept Services of I5 Design
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Chief Brandon Barnhill
Presentation By: Chief Brandon Barnhill
Background Information: Over the life of the Police Department Annex
project, services required of I5 Design totaled more than initially anticipated
and now stand at a total of $22,634.35. We are requesting the commission pass
an ordinance to purchase services from 15 Design totaling not more than
$25,000 for the life of the project.
Goal: ❑Strong Economy ® Quality Services[] Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Property Acquisition n '2(p /,p
Account Number: 040-1616-521-420, ance
Project: P00088
Staff Recommendation: Approve ordinance for purchase of services from I5
Design totaling not more than $25,000 for Police Depaitment Annex project.
Attachments:
Agenda Action Form
Paducah City Commission
Meeting Date. Nov. 15, 2016
Short Title: Accept Services of Morris Fencing
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution [] Motion
Staff Work By: Chief Brandon Barnhill
Presentation By: Chief Brandon Barnhill
Background Information: Over the life of the Police Department Annex
project, fencing purchased from Morris Fencing totaled more than initially
anticipated and now stand at a total of $12,800. We have obtained bids when
required, and currently are waiting to enter a Purchase Order of $11,590. We
anticipate possible further fencing purchases before the project is complete. We
are requesting the commission pass an ordinance to purchase fencing from
Morris Fencing totaling not more than $35,000 for the life of the project.
Goal: ❑Strong Economy ® Quality Services❑ Vital TTeighbornoods❑ Restored Downtowns
Funds Available: Account Name: Property Acquisition P-, i' .7-V
Account Number: 040-1616-521-4207 Finance
Project: P00088
Staff Recommendation: Approve ordinance for purchase of fencing from
Morris Fencing totaling not more tha or Police Department Annex
project. -oz%) my
Attachments:
Agenda Action Form
Paducah City Commission
Meeting Date: November 29, 2016
Short Title: Amendment to Cable Television Franchise Agre(ncnt with Comcast
Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ ylotion
Staff Work By: Pam Spencer, PIO and Jeff Pederson, City Manager
Presentation By: Pam Spencer, PIO
Background Information:
The non-exclusive franchise agreement, adopted in October 2006, between the City of Paducah and
Comcast expired November 1, 2016. With the assistance of telecommunications attorney Brian
Grogan with Moss & Barnett, the City has entered into negotiations v,ith Comcast for a new franchise
agreement.
It is in the interest of both parties to reserve all of their respective tights under state and federal lav
during this franchise renewal process. This ordinance amends the franchise agreement to extend the
term through April 11, 2017.
Goal; ❑Strong Economy ®Quality Services[] Vital Neighborho.c s❑ Restored Downtowns
Funds Available: Account Name: Finance
Account Number:
Staff Recommendation: Adoption of franchise agreement ea�emion
Attachments:
F�
Depa ent Head City Clerk _ �C'Ltyager
Contract
Agenda Action Form
Paducah City Commission
Meeting Date: December 6, 2016
Short Title: Greenway Village Phase II Final Plat and ROW acceptance
Ordinance ® Emergency ❑ Municipal Order ❑ Resoluticn ❑
Staff Work By: Stephen Ervin, Joshua P. Sommer
Presentation By: Stephen Ervin
Background Information:
On May 16, 2016; the Paducah Planning Commission approved a Final Subdivision Plat for
Phase II of the Greenway Village development. The intent of this plat is to accept the Trail Loop
and Trail Head Drive Right -of -Way, thereby creating tracts 2-A, 2-13 and 2-C for fixture
development.
The City of Paducah Engineering Department has received and approved a Letter of Credit in the
amount of $38,000 for road construction surety.
Funds Available: Account Name: N/A
Account Number: N/A Finance
Motion
R'�7i ITT]e iii'
Planning Commission Resolution
Letter of Credit
Final Subdivision Plat of Phase 11 of the Greenway Village Development
ORDNANCE NO. 2016 -12 -
AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH
PLANNING COMMISSION ON THE PROPOSED FINAL SU$UIVISION FOR GREENWAY
VILLAGE SUBDIVISION — PHASE 2; ACCEPTING ALL PUBLIC IMPROVEMENTS,
EASEMENTS AND RIGHT OF WAY; AND AUTHORIZNGTII F. MAYOR TO SUBSCRIBE
A CERTIFICATE OF APPROVAL ON THE PLAT
WHEREAS, the Paducah Planning Commission held a public hearing on
February 11, 2011, and adopted a preliminary subdivision plan Icr Greenway Village
Subdivision — Phase 2 located at 107, 129, & 130 Trail Loop and 3445 Trail Head Drive; and
WHEREAS, by Resolution dated May 16, 2016, the Paducah Planning
Commission recommends to the Board of Commissioners the adoption of an ordinance
approving the final plat of subdivision of property of Greenway Vilage, LLC, and accepting all
public improvements, easements and right of way; and
WHEREAS, the City Engineer has recommended an Irrevocable Standby Letter of
Credit in the amount of 538,000, for remaining improvements including a final coat of asphalt to
the roadway, curb and gutter replacement, completion of concrete sidewalks and raising curb box
inlets for the storm sewer, and other designated public improvements, in accordance with the
proposed subdivision plan and the City's specifications.
BE IT ORDAINED BY THE CITY OF PADUCAII, KENTUCKY:
SECTION 1. That a resolution adopted by the Riducah Planning Commission on
May 16, 2016, entitled, "A RESOLUTION CONSTITUTNG THE FINAL REPORT OF THE
PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR
PROPERTY LOCATED AT 107, 129, & 130 TRAIL LOOP AND 3445 TRAIL HEAD
DRIVE", be approved as the final report of said Commission respecting the matters set forth
therei ii.
SECTION 2. That the subdivision of said property shall be, and it is hereby,
approved as shown on the plat referred to in said subdivision, %Shich plat is entitled, `'Greenway
Village Phase 2", and said property is hereby declared to be subdivided as shown on said plat.
SECTION 3. That the City hereby accepts an Irrevocable Standby Letter of Credit
97993 in the amount of $38,000, for remaining improvements including a final coat of asphalt to
the roadway, curb and gutter replacement, completion of concrete sidewalks and raising curb box
inlets for the stone sewer, and other designated public improvetwats in accordance with the
proposed subdivision plan and the City's specifications.
SECTION 4. That the dedication of the public right-of-way and public utility
easements shown on said plat shall be, and they are hereby, accepted and shall be maintained by
the City of Paducah, but such acceptance shall not constitute an undertaking on the part of this
Board or the City of Paducah; Kentucky, for the construction orimprovements of said right-of-
way.
ight-ofway. The Mayor is hereby authorized to subscribe a certificate of approval on the plat.
SECTION 5. That if any section, paragraph or provision of this ordinance shall be
found to be inoperative, ineffective or invalid for any cause, thedeficiency or invalidity of such
section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make
each and every- section; paragraph or provision hereof, it being lh� purpose and intent of this
ordinance to make each and every section, paragraph and provision hereof separable from all
other sections, paragraphs and provisions.
SECTION 6. This ordinance shall have two separate readings and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, December 6, 2016
Adopted by the Board of Commissioners, December 13, 2016
Recorded by Tammara S. Sanderson, City Clerk, December 13, 2016
Published by The Paducah Sun,
lordlplanlsubd-Greenway Village — Phase 2
November 29, 2016
IRREVOCABLE LETTER OF CREDIT NO. 7993
City of Paducah
Attn: Rick Murphy, Engineering Dept
City Hall
Paducah, KY 42001
Ref: Greenway Village Apartments, Phase II
Dear Mr. Murphy:
We hereby establish our Irrevocable Letter of Credit No. 7993 in your favor for the account of Greenway
Village, LLC, of 3455 Trail Head Drive, Paducah, KY 42001, dated.November 29, 2016, available by
your drafts(s) on us at sight, up to the aggregate amount of Thirty Ei 4l Thousand Dollars,
tp
($38,000.00).
Drafts are not to be presented for collection unless the remaining improvements to Phase 11 including a
final coat of asphalt on the roadway, curb and gutter replacement, completion of concrete sidewalks and
raising curb box inlets for the storm sewer does not meet the minimum standards required by the City of
Paducah. Each draft so drawn under this credit must be marked, "Drawn under The Paducah Bank and
Trust Company, 555 Jefferson Street, Paducah, Kentucky, Credit No. 7993, dated November 29, 2016,"
and be accompanied by a signed statement from an authorized represc native of the City of Paducah
Engineering Department that Greenway Village, LLC, is in default o the completion requirements of the
items referenced above as required under the site plan for Phase II of Greenway Village, LLC and the
amount drawn represents the balance required to properly complete said improvements in Phase II of
Greenway Village, LLC.
This credit sets forth in full the terms of our obligations to you, and suets undertaking shall not in any way
be modified or amplified by an agreement in which this credit is referred to or to which this credit relates,
and any such reference shall not be deemed to incorporate herein byreference any agreement.
This Letter of Credit is subject, so far as applicable, to "The Uniforn; Customs and Practice for
Documentary Credits, 1993 Revision, The International Chamber ofCornmerce Publication No. 500."
We hereby agree with you that all drafts drawn under and in compliance with the terms of this credit will
be duly honored if drawn and presented for payment to our main office, The Paducah Bank and Trust
Company, 555 Jefferson Street, Paducah, Kentucky. This Letter of Credit expires November 29, 2017.
nccrely,
i
�"' AI, n Sat ders
Senior Vice President
jlc
Agenda Action Form
Paducah City Commission
Meeting Date: Dec. 6, 2016
Short Title: Accept Bid for Police Department Uniform Purchases
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff'Vork By: Training Officer Scotty Davis
Presentation By: Chief Brandon L. Barnhill
Background Information: On Nov. 12, 2016, an ad was placed in The Paducah
Sun, requesting sealed bids for uniform items for sworn officers of the Paducah
Police Department. Only one bid — from Galls in Lexington, KY — was
received. It was opened in accordance with bid specifications on Wednesday,
Nov. 23. The police department's current uniform contract is with Galls.
Prices have changed little in the new bid, and we have l>een very pleased with
their customer service and on-line purchasing system . As a result, the police
department requests that the commission accept the bid from Galls for sworn
officers' uniforms and gear and enter into a contract vrith Galls for a period of
two years for purchases not to exceed $73,000 per calendar year.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighh,)rhoods❑ Restored Downtowns
Funds Available: Account Name: Clothing Allowance i zlo; 1 Z c;1
Account Number:001-1601-521-1610 inance
001-1602-521-1610
001-1604-521-1610
Staff Recommendation: Accept bid from Galls of L-.xington, KY, and enter
into a two-year contract for the purchase of police ultiforms and gear in an
amount not to exceed $73,000 per calendar year.
Attachments: Copy of bid
ORDINANCE NO. 2016 -12 -
AN ORDINANCE ACCEPTING THE BID OF GALLS, LLC FOR THE
PURCHASE OF UNIFORMS FOR POLICE DEPARTMENT EMPLOYEES; AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the hid of Galls, LLC for
police department employees in the Paducah Police Department at the unit prices as
shown on the attached price list, for a period of two .years, said purchase being in
substantial compliance with the bid specifications, advertisement for bid, and as
contained in the bid of Galls. of November 12, 2016.
SECTION 2. The Mayor is hereby authorized to execttli 0 contract with
Galls, LLC for furnishing the City with unifonns as authorized in Section I above,
according to the specifications, bid proposal, and all contract documents heretofore
approved and incorporated in the bid. Said contract is for a two-year time period
beginning January l; 2017 and ending December 31, 2018.
SECTION 3. Payment for said uniforms shall be cfwged to Police Dept.
Clothing Allowance.
SECTION 4. This ordinance shall be read on two sepai;wu days and rill
become effective upon summary publication pursttant to KRS Chapter 424.
Ulayor
ATTEST:
Tannnara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, December 6. 2016
Adopted by the Board of Commissioners, December 13. 2016
Recorded by Tammara S. Sanderson, City Clerk; December 13. 2016
Published by The Peiducah S'un'.
'.ord police'unifornis-2017-2018
CONTRACT
THIS CONTRACT made and entered into on this the day of December, 2016,
by and between the CITY OF PADUCAH, KENTUCKY, hereifiaf ter referred to as the "City,"
and GALLS INC., hereinafter referred to as the "Seller."
WITNESSETH:
THAT the Seller agrees to sell to the City, and the City agrees to purchase from the
Seller for the price and upon the terms and conditions hereinafter set forth, certain tangible
personal property as follows:
Uniforms and gear for sworn police officers, as per specificatians, in an amount not to exceed
$73,000 per calendar year, as contained in Seller's bid dated Nov. 17, 2016. This contract shall
be in effect Jan. 1, 2017, through Dec. 31, 2018.
THIS contract is executed pursuant to Ordinance Number
authorizing the same, as adopted by Board of Commissioners of the City of Paducah,
Kentucky, on the day of December, 2016.
WITNESS the hands of both parties hereto on the clay and year first above written.
CITY OF PADUCAH, KENTUCKY
BY
CITY CLERK
GALLS INC,
BY
WITNESS
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Agenda Action Form
Paducah City Commission
Meeting Date: November 29, 2016
Short Title: Officially Assigning a Name for the Neiuly Constructed Five -Lane
Roadway Associated with the Olivet Church Road Improvement Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
The construction of Olivet Church Road Improvement Project has been completed and is
now open to traffic. With the traveling public Utilizing the newly constructed five -lane
roadway, it is necessary to give a name the new road and to install the appropriate street
identification signs. The new roadway originates at the intersection of New Holt Road at
Hinkleville Road (U.S. 60) and proceeds tlu-u the Kentucky Oaks Mall to the intersection of
the existing reconstructed Olivet Church Road (KY 998). Since this new roadway aligns
directly with New Holt Road at the intersection of Hinkleville Road, the logical and most
practical action would be to designate the new five lane roadway as "New Holt Road."
This street name action will require address changes for the bminesses directly adjacent to
and facing the new roadway within the Kentucky Oaks Mall vicinity who are c1.111•ently
utilizing a Hinkleville Road address. The address changes will affect Pier One, Sears, and
the Kentucky Oaks Mall Pavilion (David's Bridal, Old Navy, Shoe Carnival and Ulta). The
existing reconstructed portion of Olivet Church Road will reinain Olivet Church Road; and
therefore, no address changes will be required for the residents on Olivet Church Road.
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: NIA
Account Number: Finance
Staff Recommendation:
To designate the official street name of the newly constructed five -lane roadway associated
with the Olivet Church Road Improvement Project as "New Holt Road' froth Hinkleville
Road to the intersection of Olivet Church Road, and to authorize all necessary address
changes.
Attachments: Map of Vicinity
epartmen ea City Clerk City Manager
ORDINANCE NO. 2016 -12 -
AN ORDINANCE OFFICIALLY NAMING A PORTION OF THE NEWLY
CONSTRUCTED FIVE -LANE ROADWAY AS NEW HOLT ICOAD, WHICH HAS BEEN
CON[PLETED AS PART OF THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT
and
WHEREAS, the Olivet Church Road Improvemerit Project has been completed;
WHEREAS, the public is utilizing the new roadway and it is necessary to name
the newly constructed road for address clarification and emergcucy response.
BE IT ORDAINED BY THE CITY OF PADUCA1I, KENTUCKY:
SECTION 1. That the name of a portion of a newly constructed five -lane
roadway originating at the intersection of Hinklevi Ile Road and New Holt Road and
proceeding through Kentucky Oaks Mall to the intersection of the existing reconstructed
three -lane portion of Olivet Church Road be New Holt Road,
SECTION 2. This Ordinance shall be read on two separate days and NvIll become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Connnissioners, December 6, 2016
Adopted by the Board of Commissioners, December l3, 20t6
Recorded by Tammara S. Sanderson, City Clerk, December 13, 2016
Published by The Paducah Sun,
or&eng\New Holt Rd — 5 -lane 12-2016
ORDINANCE NO. 2000-5- 6 A a/
AN ORDINANCE RENANIING BREWER DRIVE LOCATED SOUTH OF
FM,aLEVILLE ROAD WITHIN THE CITY LMTS TO NEW HOLT ROAD
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the name of Brewer Drive located south of HinklevileRoad
within the City Limits be changed to New Holt Road; Brewer Drive being renamed is described as
follows:
A right of way approximately 50 feet in width, presently named Holt Road,
being 1,400 feet more or less in length, between Hinkleville Road and the
present City Limits; and a right of way 50 feet in width, being
approximately 420 feet in length located within the City Limits, south of
the existing Holt Road.
SECTION 2. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
ayor
ATTEST:
Ae,tamlth, Ciry Clerk
l.r,
Introduced by the Board of Commissioners, April 25, 2000
Adopted by the Board of Commissioners, A4ay-
Recorded by Lenita Smith, City Clerk,
Published by The Paducah Sun, der 23 .2000
\%v nword\ordinanc\dees\holt
493
Agenda Action Form
Paducah City Commission
Meeting Date: 6 December 2016
Short Title: FLOODWALL PUMP STATION #2 REHABILITATION — DRA COMMUNITY INFRASTRUCTURE
FUND (CIF)
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By; Rick Murphy, Sheryl Chino
Presentation By: Rick Murphy
Background Information: The Delta Regional Authority (DRA) works to improve regional economic opportunity by
helping to create jobs, build communities, and improve the lives of the 10 million people who reside in the 252 counties and
parishes of the eight -state Delta region. DRA is offering for the first time the Community Infrastructure Fund (CIF). CIF
grants may be used for flood control, basic infrastructure development and transportation improvements to benefit
communities with the greatest infrastructure needs.
The Engineering Department has been awarded a CIF grant in the amount of $400,000 to rehabilitate Pump Station #2 at
the floodwall. Improvements include: replacement of pump plant discharge pipes; rehabilitation of various mechanical
components of ail seven pumps and motors; replacement of the sluice gate; installation of a manual transfer switch;
installation of a fused disconnect switch; replacement of motor gate actuators and controls; and, various appurtenances.
The total preliminary project cost is estimated to be $5,105,000, which includes ccr-struction, engineering, and advertising
costs. The balance of the project costs will be provided from the City's FY2017 budget.
The grant application was approved through Municipal Order 1925 on August 9, 2010,
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name; t L %Vj/-;wIrAccount Number;= 1 }�
Project Number; FW0007 4` Finance
C F DA:
Staff Recommendation: Authorize and direct the mayor to execute all grant related documents.
Attachments: None
X/1/,/
Deoartrl'Sent Heah I City Clerk I City Man
ORDINANCE NO. 2016 -12 -
AN ORDINANCE AUTHORIZING AND DIRECTNG THE MAYOR TO EXECUTE
ALL DOCUMENTS NECESSARY BETWEEN THE DELTA REGIONAL AUTHORITY AND THE
CITY OF PADUCAH FOR A COMMUNITY INFRASTRUCTURE FUND (CIF) MATCHING GRANT
FOR THE FLOODWALL PUMP STATION NO. 2 REHABILITATION PROJECT
WHEREAS, the City of Paducah applied for a Delta Regional Authority CIF matching
grant by Municipal Order No. 1925 on August 9, 2016 for the 171000IV:all lump Station No. 2
Rehabilitation Project; and
WHEREAS, the Delta Regional Authority has approved the application and is now ready
to award this grant,
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute all documents necessary with
the Delta Regional Authority for a Community Infrastructure Fund matching grant award in the amount
of $400,000 for the Floodwall Pump Station No. 2 Rehabilitation Project. The projected cost is
estimated to be $5,105,000 which will cover the 10% required match. -1'1%e balance of the project costs
will be provided from the City's FY2017 budget. .
SECTION 2. Funds will be deposited to FW0007.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, December 6, 2016
Adopted by the Board of Commissioners, December 13, 2016
Recorded by Tammara S. Sanderson, City Clerk, December 13, 2016
Published by The Paducah L i,
ordlplanlgrantslep�N,-floodwali pump station #2
Award Agreement betwcen the Delta Regional Authority and
The Awardee
The Following Conditions Apply to all DRA Projects
Order of This Agreement is subject to the provisions of the Delta Regional Authority
Precedence: Act, the Delta Regional Authority Code, and Administrative Requirements
For Awards Awarded by the Delta Regional Authority and this Agreement
as well as incorporated supplements; if any. Any conflict among these
provisions shall be resolved giving precedence to these authorities in the
order which they are listed in. The awardee acknowledges that no such
provisions or any interpretations thereof shall be deemed to diminish the
rights of DRA. DRA may at its option exhaust its remedies hereunder and
under other documents, either concurrently or independently, and in such
order as it may determine.
Deadline: The Authority may revoke or revise its approval of any project if work
intended to be assisted is not underway within 12 months after the date of
this Agreement.
A,,vardee's The awardee shall comply fully with all laws and regulations. Specifically,
Compliance to the awardee shall protect his or her employees under all such laws, and
all laws and regulations including; but not limited to, Executive Order 11246, Sections
regulations: 503 and 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil
Rights Act of 1963, The Family and Medical Leave of 1993, and applicable
workers' compensation laws of the awardee's state.
DRA Under Run If the project contains only DRA funds, (and a non-federal share, where
Policy: applicable), the DRA funds shall be returned to the DRA in the event of an
under run. If the project contains both DRA funds and other agency(ies)
funds, the funds shall be returned proportionately.
Additional Funds: It is understood that if the awardee receives additional funding from any
new source towards the eligible cost of this project after DRA approval,
these funding sources shall not be used to reduce the amount of local funds
pledged. If new funds are available to this project, the DRA and the basic
federal agency, if any, should be notified immediately as the DRA reserves
the right to reconsider the level of its funding approval should this occur. In
affirming this award, the awardee certifies that the additional funds are
committed and available as needed for the project and that the additional
funds will not affect ownership of, or title to, the project facilities. If the
additional funds are de -committed for whatever reason, DRA reserves the
right to demand return of all award proceeds.
Delta Regional Authority
Change in Scope: It is understood that a change in scope should not be implemented without
prior written approval from DRA and the basic federal agency, if any. A
change of scope includes, but is not limited to, the project design, the type
of project to be completed, capacity of thcr system, size of project, the
number and/or type of customers served or equipment items or other
property purchased.
Close Working Pursuant to the Delta Regional Authority Act, it is expressly understood that
Relationship with the intent of this Agreement is that the awardee must work in conjunction
Administering and closely with the administering agency, if any, and follow bidding and
Agency: contract award procedures to insure that all pertinent state and federal laws
are complied with. Coordination with the administering agency begins with
the filing of an application and continues throughout the project until
completed.
Restrictions on DRA funds should not be used for any form of assistance to relocate
Assistance: industries within the Delta Region; recruitment activities which place a
Delta state in competition with another Delta state; and projects to promote
unfair competition between businesses within the Delta Region.
Project Account: All DRA fiinds must be placed in a separate project account in the
awardee's name with copies of all bank statements produced to DRA with
the quarterly reports.
Bonding. or The Awardee must provide evidence of adequate insurance and Fidelity or
Insurance: employee dishonesty bond coverage.
Audit: Audit requirements only apply to the year(s) in which the Agency award
funds are expended. Awardees expending $750;000 or more of Federal
assistance per year must submit an audit in accordance with the
requirements of OMB circular A-133 as codified in 7 CFR 3052. Awardees
that expend less than $750,000 a year in a Federal award are exempt from
Federal audit requirements for that year except as noted in 7 CFR
3052.215(a), but the records must be available for review or audit by
appropriate officials of the DRA; administering agency, pass-through entity,
and General Accounting Office.
Interest: The Awardee will rernit interest earned on award funds deposited in an
interest bearing account in accordance with 7 CFR Parts 3015 and 3016 and
3019 to DRA.
Cost Incurred Prior Prior to the initial disbursement of award 1 -rinds, the awardee shall provide
to Approval: acceptable documentation to the Authority for costs incurred prior to the
award to determine their eligibility in accordance with the requirements of
the costs principles contained in the applicable OIV113 Circular (i.e., A-87, A -
Delta Regional Authority 2
122, or A-21). DRA reserves the right to deny all costs incurred prior to the
approval of this award.
Quarterly Report: Quarterly reports are due to the DRA on the 15'h of the month following
each calendar quarter, executed by the proper signatory. It is the
responsibility of the awardee, not the administering agency, to write a
complete report and timely send the same to the DRA central office. A
delinquent quarterly report will result in the withholding of funding
requests.
Final Report: Within one month after the period of performance, the awardee shall
prepare and submit to DRA for approval a final report of all work
accomplished under this award including recommendations and conclusions
based on the experience and results obtained, After DRA's review of the
final report, DRA will either return to the awardee the approved report with
such comments, including any requirements, suggestions, or modifications
as deemed necessary, or require resubmission of the final report if deemed
necessary, in which case the awardee shall %,61hin 15 days submit another
final report for review and comment.
Budget: Costs will be determined in general accord with the budget produced in the
awardee's application subject to the terms of this Agreement and to
pertinent DRA Code provisions.
Hold Harmless: Awardee will carry out the program under this Agreement as an
independent contractor and not as an agent of the Authority. Awardee
assumes sole and complete responsibility foo the conduct of the program in
such a manner as to assure the safety and %velure of all persons participating
in or any way involved in, affected by, any activities conducted under this
Agreement. The Authority, by its provision of funds for this project,
undertakes no responsibility in this regard. Awardee shall indemnify and
save harmless the Authority, its agents, officers and employees, from and
against any and all claims, demands, suits, judgments, settlements, etc., for
SLIMS of money for or on account of personal injuries, property damage, or
loss of life or property of any persons arising from or in any way connected
with the performance of the project covered by this Agreement. Further, the
awardee expressly, releases the DRA frorn any liability for any losses or
damages suffered by awardee, directly or indirectly, from or in any way
connected with the performance of this Agreement.
Subcontracting: The awardee shall not enter into subcontracts for any of the .work
contemplated under this Agreement without obtaining the prior written
approval from the Authority, and subject to the conditions and provisions as
the Authority may deem necessary, to protect ;he interests of the Authority.
Provided, however, that notwithstanding the foregoing unless otherwise
Subcontracting provided herein, such prior written approval shall not be required for the
Delta Regional Authority 3
Cont.: purchase by the awardee of articles, supplies, equipment and services which
are both necessary for and merely incidental to ibe performance of the work
required under this Agreement. Provided, further, however, that no
provision of this article and no such approval by the Authority of any
subcontract shall be deemed in any event or is any manner to provide for
the incurrence of any obligation by the Authority in addition to the total
amount and the Authority shall not be responsible for the fulfillment of the
awardee's obligations to the subcontractors. Provided, further, that no
subcontracting shall be deemed to relieve the awardee of any obligations
under this Agreement.
Project Personnel: The Authority reserves the right to approve or disapprove the selection or
continued participation of any personnel supported with the fiords made
available under this Agreement.
Suspension/ The DRA shall have the right, upon \ ritten notice to the awardee, to
Termination/ suspend or terminate this Agreement for cause, whenever the Federal Co -
Collection: Chairman detennines there is reasonable basis to believe there has been
malfeasance, embezzlement, misappropriation, unauthorized application of
federal funds or material false statement in the conduct of this Agreement or
any other DRA award agreement and begin collection proceedings by
unilateral election. This Award Agreement may also be tenninated and/or
suspended for a violation of any law, rule, and/or regulation of DRA or
other applicable laws.
Tennination for The DRA may, by written notice to the a"anlee, terminate this Agreement
Convenience: in whole or in part for convenience of the Authority, whenever the DRA
determines that such action is in its best interest.
Award Related It will be the responsibility of' the awardee to include the Delta Regional
Communications: Authority in any award -related commmJcations from your office.
Specifically, all DRA funded or partially funded projects shall include
proper acknowledgement of DRA award funding to include but not be
limited to: project announcements, press releases, news articles, ribbon -
cutting, ceremonies, check presentation, radio and/or television
advertisements and the like. Whether vkritten or verbally communicated,
the ativardee agrees to recognize DRA for its participation. Additionally,
those written communications will include the DRA seal. A jpeg file ofthe
DRA seal can be downloaded from the Authority's website at wlv'vv.dra.gov
and clicking on the "resource" link. DRA will be pleased to assist with any
of these communications.
Cornerstone, Any facility constructed in whole or in part by the funds provided under the
Plaque or Sign: DRA shall include a cornerstone, plaque or sign appropriately
acknowledging the assistance provided through the DRA program: provided
that such an item not be required if it would be prohibited as an eligible
Delta Regional Authority 4
project cost under the basic federal program through which the DRA
assistance is provided.
Operation and if the awardee will not operate and maintain the project, then prior to the
Maintenance initial disbursement, the awardee shall provide to the Authority an executed
Agreement: copy of an agreement with the party responsible for the operation and
maintenance of the project. Such agreement must be consistent with the
Authority policies including, but not limited to, non-discrimination;
environmental requirements, an adequate consideration. The agreement
must also set forth that prior to occupancy, the occupant of any part of the
land acquired or approved by this project rnti4a furnish to the awardee, for
transmittal to DRA, properly executed DRA forms evidencing assurance of
compliance with all applicable requirements.
Project Start and The project start date shall be the date the Awardee receives an official
Ending Dates: Notice to Proceed, from Delta Regional authority. The project end date
shall be calculated, accounting for original time requested to complete the
project, from the date of Notice to Proceed.
Financial The award proceeds will be administered in accordance with generally
Procedure: accepted financial accounting procedures and standards. Should the
awardee fail to follow such procedures and standards, DRA reserves the
right to collect, suspend, terminate. and/or collect said funds as referenced
herein.
Certification The awardee certifies that no federal approrriated funds have been paid, or
Regarding will be paid, by or on behalf of the awardee to any person or any agency; a
Lobbying: member of Congress, an officer or employe, of Congress, or an employee
of a member of Congress, in connection "Jill the awarding of this award
and the entering into of any and all agreernents to effectuate this transaction,
The awardee further agrees to comply with applicable statutory provisions
prohibiting use of Federal assistance funds activities designed to influence
any legislation or appropriations except through proper, official channels.
Return of Award The awardee acknowledges that all award proceeds, until they are spent for
Proceeds: the purposes of the award and in accordance with the award application and
this Agreement, shall remain the property of DRA and, if not expended for
the purposes of the award and in accordance with the award application and
this Agreement, will be returned to DRA within 30 days after the final date
on which the award proceeds were scheduled to be spent under the terms of
the award application and this Agreement.
Licenses and The awardee and its employees, agents. and advisors, and not DRA; are
Permits: responsible for obtaining necessary licenses and permits; if any, for insuring
that all aspects of the project comply with all applicable statutes.
regulations, ordinance, and codes. and for all costs of the project in excess
Delta Regional Authority
of the amount of the approved award.
Notices: Any notice shall be conclusively deemed to have been received by a party
hereto and be effective on the earlier of the day on which delivered to such
party or on the third business day after the day on which mailed, addressed
to such party. Such notice to DRA shall be sent to its central office address
of 236 Sharkey Avenue, Suite 400, Clarksdale, Mississippi 35614. Any
notice to the avvardee shall be sent to the address set forth in the award
application.
Waiver/Cumulative Neither any failure nor any delay on the part of DRA or any administering
Remedies: agencies in exercising any right, power or privilege hereunder or under the
laws of the applicable jurisdiction shall operate as a waiver thereof, nor
shall a single or partial exercise thereof prectude any other or further
exercise of any other right, power or privilege. No modification,
amendment or waiver of any provision of this Agreement or other
documents, nor consent to any departure by the awardee or any other person
therefrom shall in any event be effective unless the same shall be in writing
and signed by DRA and then such waiver or consent shall be effective only
in the specific instance and for the specific purpose which given. No notice
to or demand on the awardee or any other person in any case shall entitle
such person to any other or further notice ordernand in the same, similar, or
other circumstances. Any remedies herein provided are cumulative and not
exclusive of any remedies provided by lave or of any remedies provided by
any other document.
General All DRA awards shall be administcred 'n accordance with the OMB
Procedures: Omni/Super Circular; and other Federal regulations as applicable. The
General Provisions hereof shall be applicable to DRA, its employees,
representatives; agents, successors and/or assigns. The documentation in
support of each action in the accounting records shall be filed in such a
manner that it can be readily located. Awardee shall maintain custody of
time records, payrolls, and any other records as appropriate to substantiate
all services reported to DRA and/or the administering agency, if any.
Contracting In contracting for services and/or purchasing equipment under this
Procedures: Agreement, awardee shall assure that (1) all contracting shall be at prices
and on teens most advantageous to the aNAardee and to the project; and (2)
all interested parties shall have a full and fair chance at doing business with
the awardee. Awardee shall arrange for all contracting through competitive
bidding, or, if permitted by state law, other negotiating and contracting
procedures that will assure compliance with (1) and (2) above.
Delta Regional Authority 6
Coordination and In carrying out the project under this Agreement, awardee shall assure that
Nan -Duplication: the planning, design work and implementation of activities are coordinated
with the activities conducted by the awardee under other related DRA
awards, if any, and shall assure that there shall be no duplication of effort or
funding under this Agreement of any work cr payments under those awards.
Compliance with Awardee shall assure that all provisions of applicable federal, state, and
Applicable laws: local laws shall be complied with in the conduct of' activities under this
Award Agreement, The DRA reserves the right to suspend or terminate this
Agreement in the event that applicable federal, state, and local laws and
regulations are not complied with. Such right shall not be exclusive and
does not affect rights and remedies provided elsewhere by law, regulation,
or agreement.
Progress Payments: Awardee may receive progress payments on the basis of worked performed.
DRA and the administering agency, if any, must concur as to the
reasonableness of costs upon review of the ;ubrnitted Form SF 270 (Request
for Advance or Reimbursement). DRA and/or the administering agency, if
any, reserve the right to determine that the requirements of this Agreement
are being met before making such payments.
Advance ANvardee may receive advances of funds. in amounts sufficient to meet
Payments: scheduled payroll costs and other related costs, including payments to
subcontractors on the following basis: (a) awardee's certification that a firm
commitment has been obtained from each employee appointed under this
Agreement, or that firm, formal subcontracts have been executed which will
require payments for goods and services to be delivered during the period
for which advance is sought; (b) upon submission of Fonn SF 274 (Request
for Advance or Reimbursement) and on div, basis of the costs estimates
approved by the DRA and/or administering agency, if any; and (c)
a«ardee's certification that any previous advance has been exhausted (if
previous advance has not been exhausted, this remainder must be used to
meet scheduled expenses payable during the next period).
Disbursements: All disbursements shall be for obligations incurred, after the effective date,
in the performance of this Agreement, and shall be supported by contracts,
invoices, vouchers and other data, as appropriate, evidencing the
disbursements. DRA will make disbursements in proportion to DR -A's
percentage of the project budget.
EIN and DRA All payment requests must show the nine digit taxpayer identification
Project Numbers: numbers assigned by the Internal Revenue Service and the project number
assigned to this project by DRA.
Rebates and Awardee agrees that any refunds, rebates or credits, or other amounts
Discharges from (including interest earned thereon) received by the awardee shall be paid to
Delta Regional Authority 7
Liability: DRA to the extent that they are property allocable to costs for which the
awardee has been reimbursed. Awardee \A1 11, when requested, assign such
amounts to DRA and execute such releases as may be appropriate to
discharge the Authority, its officers and agents frorn liabilities arising out of
this Agreement.
Official not to No member or delegate to Congress, or resident Commissioner, shall be
Benefit: admitted to any part of this Agreement, cir any benefit that may arise
therefrom; but this provision shall not be construed to extend to this
Agreement if made with an incorporated entity for its general benefit.
Covenant Against The awardee warrants that no person or nulling agency has been employed
Contingent Fees: or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee,
excepting bona fide employees of bona Fide established commercial or
selling agencies maintained by the awardee for the purpose of securing
business. For breach or violation of this warranty the Authority shall have
the right to annul this Agreement without liability or in its discretion to
deduct from the award amount or consideration, or otherwise recover, the
full amount of such commission, percentage, brokerage, or contingent fee.
Certification Awardee certifies that it is not presently debarred, suspended, proposed for
Regarding debarment, declared ineligible, or voluntarily excluded by any federal
Debarment: department or agency.
Fraud: The awardee certifies that it has not within a three year period preceding the
submission of the award application been convicted of or had a civil
judgment rendered against it for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public,
whether it be federal, state, or local, transaction or contract under a public
transaction or violated federal or state anti-trust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
Indicted: The awardee certifies that it is not presently indicted for or otherwise
criminally or civilly charged by a government entity, whether federal, state,
or local, with commission of any offenses.
Tennination of The awardee certifies that it is not within a three year period preceding this
Public Transaction: award application had one or more public transactions, federal, state, or
local, terminated for cause or default.
Conflicts of The awardee certifies that it has not violalcd the provisions of 7 U.S.C.
Interests: 2009aa(1)(i) dealing with the conflicts of interest statute of the Delta
Regional Authority Act.
Delta Regional Authority 8
Certification The awardee certifies that it will provide a drug free workplace.
Regarding Drug -
Free Work Place:
Errors and The awardee agrees to fully cooperate and adjust for clerical errors or
Omissions/ omissions in executing any of the documents in connection with this award
Compliance within 30 days from the date of mailing said request.
Agreement:
Basic Agency: If the servicing of this award is transferred to a Basic Agency, the awardee
shall be responsible for all fees, expenses, or other charges for such
servicing which will be paid from the award funds by DRA.
Percentage If the project budget is funded by any other source towards the eligible cost
Payments: of this project, DRA shall only pay a percentage of the bill, contract,
invoice, or voucher presented. This amount sha11 be equal to the percentage
of DRA's funds to the overall project.
Free and Clear of The awardee will keep the project free and clear of any liens, adverse
Liens: claims, security interest, other charges and!or encumbrances.
Illegal Aliens: The awardee certifies that it is not in violation of the Federal Immigration
and Nationality Act set -forth in 8 U.S.C. 1324 whereby it is unlawful to hire
an alien, to recruit an alien, or to refer an illegal alien for a fee, knowing the
illegal alien is unauthorized to work in the United States. The awardee
further certifies that it has complied with all employment eligibility
verification requirements, which include exarninalion of identity documents
and completion of Form I-9 for every employee hired.
Conveyance: The awardee represents and warrants that it shall not convey, transfer or
assign any/or all of its interest in and to the project.
The awardee affirms this award and the statements and documents produced in the
accompanying award application. By executing this Award Agreement with DRA, the
awardee adopts and ratifies all statements, representations, warranties, covenants, and
materials it has submitted to DRA, consents to the award; and agrees to all terms and
conditions of this Award Agreement.
Delta Regional Authority 9
AFFIDAVIT AND
ACKNOWLEDGMENT
The applicant signatory being duly sworn deposes and says
That the Award Application submitted by the Amardee and approved by the
Awarder requires funding equal to the amount idertified on the signature page
of this package; and
2. That the Awarder has agreed to fund this Project at. the level identified on the
signature page of this package; and
3. That the Awarder and Awardee understand, acknowledge, and agree that the
Awarder's portion of funding of this Project shall be used for the eligible
expenses outlined in the approved application docuiaentation. However, should
the Awardee wish to use these funds for other expenses associated with this
Project, the A\vardee may request from the Awarder in writing which portion of
the project the Awardee wishes to fund and the reasons for doing so; as such
4. The Awardee is authorized and empowered to execute this Affidavit and
Acknowledgment; and the
a. Awardee understands this Affidavit and Ackncm-ledgment is made and
executed for the purpose of inducing the Awarder to close the Award.
Delta Regional Authority 10
AFFIDAVIT AND
ACKNOWLEDGMENT
The applicant signatory being duly sworn deposes and says:
b. 'rhe Award Proposal submitted by the Awardee and apprw ed by the Awarder was for
a total amount equal to the amount identified oil the signature page of this package.
7. Although the Governor selected this award, he (or she) did so for a lower amount than
was requested by the Awardee in the award proposal.
8. The Awardee states, acknowledges, and agrees that the project described in the award
proposal will begin on the date set forth therein and can move the project forward to
completion, despite this lower arnorrnt approved.
9. The Awardee understands, acknowledges, and agrees that iite award proceeds from the
Awarder shall be returned to the Awarder should the proiect not start on the date set
forth in the Award Proposal or if the project is not complc!ed within the time frame as
set forth in the Award Agreement.
10. The Awardee is authorized and empowered to execute this Affidavit and
Acknowledgment.
1 1. Awardee understands this Affidavit and Acknowledgment is made and executed for the
purpose of inducing the Awarder to close the Award.
Delta Regional Authority 1 1
AFFIDAVIT AND
ACKNOWLEDGMENT
The applicant signatory being duly sworn deposes and says:
12. The Award Proposal submitted by the Awardee and approved by the Awarder was
conditioned upon the applicant providing cash and/or in-kind contributions, from other
sources, totaling an amount equal to the arnount identified on the signature page of this
package.
13. The Awardee represented and warranted in its Award Priipo l that certain additional
funds would be provided from additional funding sources in order to complete the Project.
14. At the time of the closing of this Award, the additional funds to complete the Project
had not been received.
15. The Awardee understands, acknowledges and agrees that all orthe Award proceeds for
the Awarder shall be returned to the Awarder upon expiration of the completion date unless
the additional sources of funding have been received by the Awardee at that time, all at the
discretion of the Awarder.
16. The Awardee is authorized and empowered to execute this Affidavit and
Acknowledgment.
17. The Awardee has not sold, assigned, pledged, transferred, deposited under any
agreement, hypothecated the original or any interest therein, or signed any power of attorney
or other authorization respecting the Project.
18. Awardee understands this Affidavit and Acknowledgment is made and executed for the
purpose of inducing the Awarder to close the Award.
Delta Regional Authority 12
AFFIDAVIT AS TO LIENS AND ENCUMBRANCES
On this [the date identified on the signature page of this package], before me personally
appeared the applicant signatory, to me personally known, who, being duly sworn on his/her
oath, did say that all of the persons, firms and corporations, inckiding the general contractor
and all subcontractors who have furnished services, labor or materials according to plans and
specifications, or extra items, used in the construction, repair, or renovation of the property
described in the accompanying award application, have been paint in full and that such Nvork
has been fully completed and accepted by the owner.
Affiant further says that no proceedings in bankruptcy or receiNership have been instituted by
or against the Awardee, except as identified in a separate attachment;
Affiant further says that no claims have been made to affiant by, nor is any suit now pending
on behalf of any contractor, subcontractor, laborer or rnaterialrnan, and further that no chattel
mortgages, conditional bills of sale, retention of title agrecinents, security agreements,
financing statements, or personal property leases have been given or are outstanding as to any
fixtures, appliances, or equipment which are now installed in or upon said real property, or the
improvements thereon, except as identified in a separate attachmott:
Affiant further says that there are no outstanding deeds of trust mortgages, judgment liens,
rnechanics or rnaterialmen liens filed of record or unfiled claims or any other liens or
encumbrances of any kind except as identified in a separate attachment:
Affiant on behalf ofthe Awardee does for a valuable consideration hereby agree and guarantee
to hold Delta Regional Authority harmless against any liens, claims or suit of or by any
general contractor, subcontractor, mechanic or materialman, and against chattel mortgages,
conditional bills of sales, retention of title agreements, security agreements, financing
statements, or personal property leases in connection with the construction, repair, or
renovation of the [property described in the award application]:
Delta Regional Authority 13
ARBITRATION AGREEMENT
This Agreement is entered into on the date stated by ion the signature page of this
package] and between Delta Regional Authority ("DRA"), its snccessors, agents and/or
assigns, and awardee.
1. Part of Transaction. This document ("Agreement") is a part of the agreement and
transaction between DRA and AWARDEE described herein. That agreement and transaction,
as well as all past and fixture agreements and transactions between the parties, their employees,
officers, directors, agents, parent companies, subsidiary companies, sister companies, and any
other affiliated entities or persons, are hereinafter collectively defined as the "Transaction".
This Agreement is incorporated into each document executed in connection with the
Transaction. In the event of a conflict between the provisions of this Agreement and other
documents executed in connection with the Transaction, the provisions of this Agreement shall
control.
2. Consideration. The consideration for this agreement is the consideration given and
received in the Transaction, and the mutual benefits to be derived by DRA and AWARDEE
from the convenient, expeditious, economical, and private procedures for resolving disputes
behveen them and other entities or persons covered by this Agreement.
3. Dispute Resolution. Any claim, dispute or controversy between AWARDEE and
DRA, including DRA's employees, officers, directors, agents, parent companies, subsidiary
companies, sister companies, successors, assigns, other affiliated entities or persons
(collectively, "Covered Persons"), (whether in contract; tort, or otherwise, whether preexisting,
present or future, and including statutory, common law, intenth�onsl tort or equitable claims),
arising froth or relating to any matter, including, but not limited to, the Transaction, any past
or future interactions, business or dealings between the parties or between AWARDEE and the
Covered Persons or any application, advertisements, promotions, oi, oral or written statements
related to the Transaction, any goods or services furnished in connection with the Transaction
or the terms of financing; the relationships with respect to the Transerction (including to the full
extent permitted by applicable law, relationships and dealings Nvikh third parties who are not
signatories to the Transaction or this Agreement) or the validity, enforceability or scope of this
Agreement (collectively, "Claim"),. shall be resolved, upon the unilateral or joint election of
AWARDEE or DRA or said Covered Persons, respectively, by binding arbitration, as
hereinafter provided, pursuant to the Rules of the National Arbitration Forum ("NAF") in
affect at the time the Claim is asserted. A party who has asserted a Claim in a lawsuit in court
may elect arbitration with respect to any Claim(s) subsequently asserted in the lav, -suit by any
other party or parties. The Rules of NAF may he obtained by calling 1-800-474-2371 or by
going to the NAF Website at wiN-\v.arb-forum.corn, and all Clainns shall be filed at any NAF
office (provided, however, that if for any reason NAF is unwilling ur unable or ceases to serve
as arbitration administrator, an equivalent national arbitration organization utilizing a similar
code of procedure xvill be substituted by the parties hereto).
4. Arbitration.
Delta Regional Authority 14
(a) Any Claim shall, at the request of the AWARDEE, DR -A or any Covered Persons;
whether made before or after institution of legal proceedings; be determined by binding
arbitration. The Transaction involves interstate commerce, and the arbitration is subject to and
shall be conducted in accordance with the United States Arbitration Act, 9 U.S.C. §1, et. seq.,
as amended, notwithstanding any choice of law provision in this Agreement or any other
documents executed in connection with the Transaction, and under the Rules of NAF. The
Arbitrator shall have authority to award damages and award srtch other relief he deems
appropriate. The Arbitrator shall give effect to applicable law, incht6ng statutes of limitations
in determining any Claim. Any controversy concerning whether an issue is arbitrable shall be
determined by the Arbitrator. However, AWARDEE, DRA or any Covered Persons may
institute a lawsuit for the purpose of compelling the other parties to any Claim to arbitrate in
accordance with this Agreement. Judgment upon the arbitration award may be entered in any
coma having jurisdiction, The Arbitrator(s) shall be chosen no later than 30 days after filing of
the Claim with NAF. The arbitration procedures shall be concluded, and the Arbitrator's award
issued, no later than six (6) months after selection of the Arbitrator.
(b) The institution and maintenance of an action for judicial relief or pursuit of a
provisional and ancillary remedy shall not constitute a waiver of the right of any party,
including the plaintiff to submit the Controversy or claim to arbitration if any other party
Contests such action. No provision of this Agreement shall limit the right of any party to this
Agreement to exercise self-help remedies such as setoff, to foreclose against or sell any real or
personal property, collateral or security, or obtaining provisional or ancillary remedies for a
court of competent jurisdiction before, after, or during pendency of any arbitration or other
proceedings. The exercise of a remedy does not waive the right of either party to resort to
arbitration.
(c) In the event of a conflict between the provisions of this Agreement and the Rules of
NAF, the provisions of this Agreement shall control. No class action arbitration maybe
originated or had under this Agreement and, except as provided in paragraph 3 above, there
shall be no joinder of multiple party plaintiff, except for joinder of all parties covered by this
Agreement.
5. Administrative Fees and Expenses. Upon request, DRA will advance the first Five
Hundred Dollars ($500.00) of the filing and hearing fees charged by NAF for any Clairn filed
by any AWARDEE or any Covered Person against DRA. The Arbitrator will determine lvho
will ultimately be responsible for paying any filing, hearing or other administrative fees in
connection with the arbitration. Unless inconsistent with applicable law, each party to an
arbitration shall bear the expense of their respective attorneys', experts' and witness fees and
expenses, regardless of which party prevails in the arbitration.
6, Selection of Arbitrators. On claims of $100,000 or less, including counterclaims, an
Arbitrator shall be selected from a panel of nine (9) arbitrators submitted by NAF, by DRA
and AWARDEE either agreeing on the Arbitrator or striking persons from the panel until one
person is left, that person being the Arbitrator. On claims in excess of $100.000, including
counterclaims, three Arbitrators shall be selected from a panel of fifteen (15) arbitrators
Delta Regional Authority 15
submitted by NAP by DRA and AWARDEE either agreeing on ilio Arbitrators or striking
persons from the panel until three (3) persons are left, those persons being the Arbitrators. The
determination of whom shall make the final strike and the resolution of any disputes
concerning selection, including, if necessary, the appointment of the Arbitrator(s), shall be
done by NAF.
7. Discovery. The Arbitrator shall have the power to authorize reasonable discovery
and to issue any necessary orders and subpoenas. All discovery shall be expedited to the
maximum extent practicable. In no event shall the Arbitrator allow discovery which would
result in this matter not being concluded and an award issued in the time specified herein.
8. Location. The arbitration sessions shall be held at a location mutually acceptable to
the parties to the arbitration. If the parties to the arbitration cannot agree on the location, the
location shall be selected by NAF.
9, Confidentiality. To the extent permitted by applicable li-\v, all proceedings pursuant
to or in connection with this Agreement shall be kept strictly confidential, except for
disclosures of information required in the ordinary course of the business of DRA and
AWARDEE or by applicable law or regulation. This proiisiorn shall not exempt from
discovery or use in any other or future proceeding any evidence otherwise discoverable,
merely because it is presented in, referred to, or discussed in the course of, or in connection
with, proceedings pursuant to this Agreement.
10. Severabililty. If any provision of this Agreement is found to be unenforceable, the
remaining provisions shall be enforced to the extent permitted byapplicable law and in lieu of
any such unenforceable provision, there shall be substituted in its place a provision as similar
in substance and effect as is capable of being enforced.
1 l . Successors and Assigns. This Agreement shall be binding upon, and shall enure to
the benefit of, the parties, the Covered Persons, any co -signors, endorsers, guarantors or other
obligors to the Transaction and their respective successors and assigns, including to the full
extent permitted by applicable law, third parties who may not be signatories to the Transaction
or this Agreement, such as DRA's employees; officers, directors, .agents, parent companies,
subsidiary companies, sister companies, other affiliated entities orpersons.
12. Entire Agreement. This Agreement constitutes the endue agreement of the parties
with respect to its subject matter and supersedes all prior discussions, arrangements,
negotiations, and other communications; if any, on dispute resolution. The signatory agrees
that this Agreement may not be amended or modified in any respect except in writing.
THE SIGNATORY HAS READ AND UNDERSTANDS THE FOREGOING
ARBITRATION AGREEMENT AND BY SIGNING THE SIGNATURE PAGE OF THIS
AWARD DOCUMENT PACKAGE DO KNOWINGLY, INiTELLIGENTLY AND
VOLUNTARILY WAIVE ANY CONSTITUTIONAL OR OTHER RIGHT TO A JURY
TRIAL AND ANY BENEFITS THAT MIGHT BE DERIVED FROM A JURY TRIAL.
Delta Regional Authority 16
MEDIATION AND ARBITRATION DISCLOSURES
The following disclosures have been made to the applicant signatory, by in connection with a
transaction between the Awardee and Delta Regional Authority, its successors, agents and/or
assigns, (the "DRA") which transaction is described in an Arbitration Agreement between
DRA and Awardee dated this date [see signature page].
The DRA and Awardee each have the right to request Mediation, Mediation is a
procedure in which the DRA and Awardee select an impartial third party to serve as
mediator to assist us in attempting to voluntarily reach a resolution of our dispute
relating to the transaction which is described in the arbitration agreement between us.
There are administrative and mediator fees which must be paid by the parties in
accordance with the provisions of the arbitration agreement.
2. The DRA and Awardee each have the right to request Arbitration. Arbitration is a
procedure in which the DRA and Awardee select an Arbitrators) who will hear our
presentation and render a final and binding decision. There are administrative and
arbitration fees which must be paid by the parties in accordance Nvith the provisions of
the Arbitration Agreement.
3. Arbitration is final and binding on the parities and subject to only very limited review-
by a court.
4. Except as to provisional remedies, self-help and foreclosure, the parties are waiving
their right to litigate in court, including their right to a jury trial, because they have
given each party the right to demand arbitration.
5. Pre -arbitration discovery is generally more limited and different from court
proceedings.
G. Arbitrators' awards are not required to include factual findings or legal reasoning and
any party's right to appeal or to seek modification of rulings by arbitrators is strictly
limited.
THE APPLICANT SIGNATORY HAS READ AND UNDERSTANDS THAT THIS
DOCUMENT DISCLOSES THE PARTIES ARE ENTERING INTO AN ARBITRATION
AGREEMENT AND BY SIGNING THE SIGNATURE PAGE OF THIS AWARD
DOCUMENT PACKAGE DO KNOWINGLY, INTELLIGENTLY AND VOLUNTARILY
WAIVE ANY CONSTITUTIONAL OR OTHER RIGHT TO A JURY TRIAL AND ANY
BENEFITS THAT MIGHT BE DERIVED FROM A JURY TRIAL.
Delta Regional Authority 17
AWARDEE'S AFF[DAV1T
PERSONALLY APPEARED BEFORE ME, the applicant signatory in and for the
aforesaid jurisdiction, who after being duly sworn according to law, stated on oath that s/he is
the acknowledged principle for and on behalf of the awardee, and that s/he signed, sealed and
delivered the following Awardee's Affidavit on the day and year herein mentioned as its act
and deed and that he acknowledges that for and on its behalf, s9he executed this Awardee's
Affidavit stating that the following matters are true and correct; being first duly authorized so
to do:
1. Awardee [i] is duly organized, validly existing, and in good standing in the state of
its formation, [iii is validly existing in good standing, and qualified to do business in the
jurisdiction in which the Property is located, and [iii] has all requisite power and authority and
the legal right to own, operate, and lease the Property, and to conduct the business in which it
is currently engaged.
2. The individuals acting on behalf of Awardee in executing and delivering the Award
Documents are authorized to act for and to bind Awardee in connection therewith; all requisite
consents or approvals to such authorization have been obtained and remain effective; and the
Award Documents are the legal, valid, and binding obligations of. and are enforceable against
Awardee in accordance with their respective terns, except as enforceability may be limited by
bankruptcy, reorganization; arrangement, or other similar laws eNecting the rights of creditors
generally, or principles of equity.
3. No litigation, arbitration, investigation, or administrative proceeding of or before
any court, arbitrator, governmental authority, bureau, or agency is Mending or threatened [i] by
or against Awardee, [ii] with respect to or against the Property, [iii] with respect to the Award
Documents, or [iv] which could have a material adverse effect on the business, operations,
property, or general condition of Awardee.
4. The closing of the Award pursuant to the Award Agreement and other documents
does not violate, conflict with, or result in a default or breach of any law or regulation, order,
injunction or decree of any court or governmental instrumentality, or of any agreement or
instrumentality, or of any agreement or instrument to which Awardee is a party or is subject or
any law or regulation of DRA.
Delta Regional Authority Is
Certification of In -Kind Contributions
*The Fair Market Value is whatever it would cost to obtain the contributed goods or services
on the open market, and not necessarily the cost to the donor of providing the goods or
services.
Please attach any receipts, invoices or other documentation verifying the in-kind
contribution(s).
1. The in-kind contributions are and wiI I be verifiable froth the Awardee's records.
2. The in-kind contributions are not and will not be included as contributions for any
other federally assisted project or program.
3. The in-kind contributions are and will be necessary and reasonable for the proper and
efficient accomplishment of the project or program.
4. The in-kind contributions are and will be allowable under the applicable cost
principles.
5. The in-kind contributions are not and will not be paid by the Federal or State
Government under another award.
6. The in-kind contributions are provided for in the approved budget.
7. As required by the Award Agreement, the Awardee shall prepare and submit to
Awarder periodic reports, in such detail, as the Awarder shall require, indicating the in-
kind contributions made to date and any remaining in-kind contributions in connection
with the Project.
8. In the event the in-kind contributions are not provided as disclosed in the Award
Application; the Award Application will be in default and the Award Proceeds shall be
immediately returnable to the Awarder.
Delta Regional Authority 19
ENVIRONMENTAL DECLARATION AND INDEMNITY
FOR AND IN CONSIDERATION of the Award provided to (the "Awardee") by Delta
Regional Authority, its successors and assigns ("DRA'), and other good and valuable
consideration, the receipt and sufficiency all of which is hereby acknowledged, the
undersigned Awardee, being the owner, operator and/or occupier of the real property described
in the accompanying award application ("Property"), hereby declares, covenants, represents,
and warrants unto DRA as follows:
1. Awardee represents and covenants that, except as disclosed by Awardee to
DRA in writing on or prior to the date of this agreement, (i) the Property has at all time during
Awardee's ownership, occupancy and control thereof and is presently free of contamination
from any substance or material presently identified to be toxic or hazardous according to any
applicable federal, state or local statute, rule or regulation (collectively, the "Law"), including
without limitation, any asbestos. PCB, radioactive substance, methane, volatile hydrocarbons,
industrial solvents or any other material or substance which has in the past or could presently
or at any time in the future cause or constitute a health, safety or other environmental hazard to
any person or property; (ii) Awardee has not caused or suffered to occur, and Awardee will not
hereafter cause or suffer to occur, a discharge, spillage, uncontrolled loss, seepage or filtration
of oil or petroleum or chemical liquids or solids, liquid or gaseous products or hazardous waste
(a "spill"), or hazardous substance at, upon, under or within the Property or any contiguous
real estate; (iii) neither Awardee nor any other party has been, is or will be involved in
operations at or near the Property which could lead to the imposition on Awardee or any other
owner of the Property of liability or the creation of a lien on the Property, under the Law or
under any similar applicable laws or regulations; and (iv) Awardee has not permitted and will
not permit any tenant or occupant of the Property to engage in any activity that could lead to
the imposition of liability on such tenant or occupant, Awardee or any other owner of any of
the Property, or the creation of a lien on the Property, under the Law or any similar applicable
laws or regulations; and (v) no friable asbestos, or any substance containing asbestos deemed
hazardous by federal or state regulations on the date of this Agreement, has been installed in or
on the Property, The terms "hazardous substance" and "release" as used in the Agreement
shall have the meaning specified in CERCLA, and the terms "solid waste" and "disposal" (or
"disposed") shall have the meanings specified in RCRA; provided, in the event that the
applicable laws of the applicable jurisdiction establish a meaning for "hazardous substance,"
"release," "solid waste," or "disposal" which is broader than that specified in either CERCLA
or RCRA, such broader meanings shall apply.
2. Awardee shall comply strictly and in all respects with the requirements of the
Law and related regulations and with all similar applicable laws and regulations and shall
notify DRA promptly in the event of any spill or hazardous substance upon the Property, and
shall promptly forward to DRA copies of all orders, notices, pennits, applications or other
communications and reports in connection with any such spill or hazardous substance or any
other matters relating to the Law or related regulations or any similar applicable laws or
regulations. as they may affect the Property.
Delta Regional Authority 20
3. Awardee, promptly upon the written request of DRA from time to time, shall
provide DRA with an environmental site assessment or environmental audit report, or an
update or such an assessment or report, all in scope, fonn and conteiv satisfactory to DRA.
4. In consideration of the award, Awardee shall indemnify DRA and hold DRA
and its directors, officers, agents and employees harmless froir-r and against all claims,
demands, causes of action, loss, liability, damage, costs and expense, including, without
limitation, attorneys' fees, costs of suit and fees of expert witnesses, suffered or incurred by
DRA, whether as holder of a mortgage, as mortgagee in possession or as successor in interest
to Awardee as owner of the Property by virtue of a foreclosure or acceptance of a deed in lieu
of foreclosure (i) under or on account of the Law or related regulations or any similar
applicable laws or regulations, including the assertion of any lien thereunder; (ii) with respect
to any spill or hazardous substance affecting the Property whether or not the same originates or
emanates from the Property or any such contiguous real estate, including any loss or value of
the Property as a result of a spill or hazardous substance; and (iii) with respect to any other
matter affecting the Property within the jurisdiction of the U.S. Environmental Protection
Agency or any similar state or local agency. The foregoing indemnity shall further apply to
any residual contarnination on or under the Property, or affecting any natural resources, and to
any contamination of the Property or natural resources arising in connection with the
generation, use, handling, storage, transport or disposal of any _=uch hazardous substances or
solid wastes, and irrespective of whether any of such activities were or will be undertaken in
accordance with applicable laws, regulations, codes and ordinances. Without prejudice to the
survival of any other agreements of Awardee hereunder, this indemnity shall survive the
closing of the Award and shall continue thereafter in full force and effect.
5. In the event of any spill or hazardous substance affecting the Property, whether
or not the same originates or emanates from the Property or any such contiguous real estate,
and/or if Awardee shall fail to comply with any of the requirements of the Law or related
regulations or any other environmental law or regulation, DRA may at its election, but without
the obligation so to do, give such notices and/or cause such work to be performed at the
Property and/or take any and all other actions as DRA shall deem necessar- , or advisable in
order to remedy said spill or hazardous substance or cure said failure of compliance and any
amounts paid as a result thereof, together with interest thereon al the legal rate from the date of
payment by DRA shall be due and payable by Awardee to DRA within fifteen (15) business
days of demand therefore, and until paid shall be added to and become a part of the
indebtedness and shall have the benefit of any lien hereby created as a part thereof.
6. Awardee shall permit any officer, employee or agent of DRA to visit and
inspect the Property, examine the books of record and accounts of Awardee, take copies and
extracts therefrom, and discuss the application of any Applicable Environmental Lases to the
Property with Awardee's officers, consultants and employees, all at such reasonable times and
on reasonable notice and as often as DRA may reasonably desire. In addition to this right of
inspection, Awardee hereby awards to DRA an easement upon personal servitude of right of
use of the Property for em,iron mental inspection. As used in this section, the terra
"environmental inspection" shall mean any visitation to or inspection of the Property
(including obtaining underground soil samples), or interview �\ith Awardee or its consultants
Delta Regional Authority 21
or employees, to determine the continuing accuracy of the environmental representations state
in this Agreement. DRA may exercise this right of use at an}' time during normal business
hours of Awardee. The easement shall continue until tennination of the transaction provided
in the award, and shall automatically be transferred with any transfer of rights under the award.
Delta Regional Authority 22
AWARDER/AWARDEE NOTICE OF TRANSFER OF SERVICING OF AWARD
The servicing of the above -referenced Award will be transferred effective date of signature.
Prior to this date, all draw requests should be made to the Delta Regional Authority ("DRA").
After this date, any draw request should be made to the Local Development or Planning
District (the "Basic Agency") under the terms of the Award and Memorandum of Agreement.
After this date, the Awardee's cornmunications should be made directly to the Basic Agency
identified on the signature page.
The Basic Agency shall be responsible for any and all draw request, monitoring and
enforcement of the terms and conditions of the Award and other related documents. In
addition, the Awardee shall be responsible for complying with any and all terms and
conditions required by the Basic Agency, The DRA reserves the right to revoke the duties and
responsibilities of the Basic Agency and require that the servicing of the Award be returned to
DRA. In the event of such revocation, the Awardee shall be immediately notified.
To answer any questions or inquiries relating to the transfer of servicing, you may contact the
DRA by calling Mr. Kemp Morgan, Director of Project Management & Development of DRA,
at (662) 624-8600. To answer any questions or inquiries relating to the transfer of servicing or
servicing in general, please contact the Basic Agency. The name, address and telephone
number of the Basic Agency is as follows:
The transfer of the servicing of the Award does not affect any representation, warranties, terms
or conditions of the Awardee set forth in the Award Agreement and/or other documents signed
in connection with the Award.
Delta Regional Authority 23
RESOLUTION --- SAMPLE LANGUAGE
WHEREAS, the Delta Regional Authority (hereinafter "DRA") was created by
Congress by the Delta Regional Authority Act of 2000, as amended, as a federal/state
partnership now comprised of 252 counties and parishes within the eight states of Alabama,
Arkansas, Illinois, Kentucky, Louisiana, Mississippi, Missouri attd Tennessee in order to
rernedy severe and chronic economic distress by stimulating economic development and
fostering partnerships that will have a positive impact on the Delta t.,ion's economy;
WHEREAS, the (add name of Awardee here), acting by and through its
(add whatever entity it acts through - board of alderman, supervisors, police jury, etc.))
proposes to apply for a award with DRA for the Fiscal Year 2013 federal aNvard program
cycle;
WHEREAS, DRA requires that a person be designated; appointed, and given the
authority to perform certain duties and administration of said a�,a,9 l for and on behalf of the
Awardee;
WHEREAS, the (put name of acting body) met in a regular session on
__ (add date) whereby (name of those present) were present, constituting
a quorum;
WHEREAS, a motion was made by , (add name of person making motion)
was seconded by (add name of person) to designate and appoint
(add name of person) to perform all duties and administration of said award, which carried
unanimously by .mice vote and was recorded on the minutes;
WHEREAS, a motion was made by , (add name of person making motion)
was seconded by , (add name of person) to provide additional funds in the amount of
S to said award which carried unanimously by voice vote and was recorded on the
minutes,
WHEREAS, a motion was made by , (add naine of person making motion)
Nvas seconded by _ (add name of person) to make an in-kind contribution of
(add description of goods or services contributed) «ith a fair market value of
$ (add fair market value of in-kind contribution) to said award which carried
unanimously by voice vote and was recorded on the minutes; and
WHEREAS, a motion Nvas made by , (add name of person making motion)
was seconded by _ (add name of person) that in the event of an administration
change, the new (title) shall continue to have such authority under this Resolution.
NOW THEREFORE, BE IT RESOLVED THAT, by the of as
follows:
THAT, (person who is signing), be and is hereby designated and appointed to
Delta Regional Authority 24
perform on behalf of ` (name of Awardee) and has the authority to make those acts and
assume any and all duties in dealing with the award with DRA for the Fiscal Year - 2013
federal award program cycle;
THAT, (person who is going to be acting on behalf of Awardee) is hereby
authorized to execute and submit any and all documents including, but not limited to,
applications, award closing documents, request for funds, status reports to DRA for the Fiscal
Year — 2013 federal award program cycle;
THAT, the Awardee agrees to provide additional funds in the amount of S to said
aNvard;
THAT, the Awardee agrees to make an in-kind contribution of (add
description of goods or services contributed) with a fair market value of $` (add fair
market value of in-kind contribution) to said award; and
THAT, in the event of an administration change, the new (title) shall
continue to have such authority under this Resolution.
READ AND ADOPTED, this the day of , 20
— (add frame of person signing)
(put title of person signing)
ATTEST
Delta Regional Authority 25
AFFIDAVIT AND ACKNOWLEDGMENT REGARDING SINGLE AUDIT
The applicant signatory for the Awardee, being duly sworn, deposes and says:
19. As the Awardee may expend $750,000.00 or more of federal assistance in the
Awardee's fiscal year, the Awardee agrees to provide to the Delta Regional
Authority (DRA) a copy of any and all single audits, also known as the OMB
A-133 Audit.
20. If the Awardee does not initially exceed $750,O00-00 in federal funds and a
single audit is not completed, but such an audit is later required and conducted.
the Awardee agrees to provide a copy of the same to DRA,
21. The Awardee is authorized and empowered to execute this Affidavit and
Acknowledgment.
22. The Awardee understands this Affidavit and Acknowledgment is made and
executed for the purpose of inducing DRA to aware' this project.
Delta Regional Authority 26
ACH VENDORIMISCELLANEOUS PAYMENT OMB No. 1510.0056
ENROLLMENT FORM
This form is used for Automated Clearing House (ACH) payments with an addendum record that contains
payment -related information processed through the Vendor Express Program. Recipients of these
payments should bring this information to the attention of their financial institution when presenting this
form for completion. See reverse for additional instructions.
PRIVACY ACT STATEMENT
The following information is provided to comply with the Privacy Act of 1974 (P,L, 93-579). All
information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 GFR
210, This information will be used by the Treasury Department to transmit payment data, by
electronic means to vendor's financial institution. Failure to provide the requested information may
delay or prevent the receipt of payments through the Automated Clearing House Payment System.
AGENCY INFORMATION
FEDERAL PROGRAM AGENCY
Delta Regional
AGENCY IDENTIFIER:
AGENCY LOCATION CODE (ALC)'.
ACH FORMAT:
CCD + CTX
ADDRESS,
236 Sharke Street, Suite 400
Clarksdale, MS 38614
CONTACT PERSON NAME:
Emanuel Edmond
TELEPHONE NUMBER:
I 662 1624-8600
ADDITIONAL INFORMATION;
PAYEE/COMPANY INFORMATION
NAME SSN NO. OR TAXPAYER ID NO.
ADDRESS
CONTACT PERSON NAME: TELEPHONE NUMBER:
I I
FINANCIAL INSTITUTION INFORMATION
NAME:
ADDRESS:
ACH COORDINATOR NAME:
TELEPHONE NUMBER:
I
NINE -DIGIT ROUTING TRANSIT NUMBER:
DEPOSITOR ACCOUNT TITLE:
DEPOSITOR ACCOUNT NUMBER:
LOCKBOX NUMBER:
TYPE OF ACCOUNT:
CHECKING SAVINGS LOCKBOX
SIGNATURE AND TITLE OF AUTHORIZED OFFICIAL:
(Could be the same as ACH Coordinator)
LR:PHONE NUMBE
I
SF 3881 (Rev. 212003 1
AUTHORIZED FOR LOCAL REPRODUCTION Prescribed by Department of Treasury
31 U S C 3322; 31 CFR 210
Instructions for Completing SF 3881 Farm
Make three copies of form after completing. Copy 1 is the Agency Copy; copy 2 is the
Payee/Company Copy; and copy 3 is the Financial Institution Copy.
Agency Information Section - Federal agency prints or types the name and address of
the Federal program agency originating the vendor/miscellaneous payment, agency
identifier, agency location code, contact person name and telephone number of the
agency. Also, the appropriate box for ACH format is checked,
2. Payee/Company Information Section - Payee prints or types the name of the
payee/company and address that will receive ACH vendor/miscellaneous payments,
social security or taxpayer ID number, and contact person name and telephone number
of the payeelcompany. Payee also verifies depositor account number, account title, and
type of account entered by your financial institution in the Financial Institution
Information Section.
3. Financial Institution Information Section - Financial institution prints or types the name
and address of the payee/company's financial institution who will receive the ACH
payment, ACH coordinator name and telephone number, nine -digit routing transit
number, depositor (payee/company) account title and acccont number. Also, the box
for type of account is checked, and the signature, title, and telephone number of the
appropriate financial institution official are included.
Burden Estimate Statement
The estimated average burden associated with this collection of information is 15 minutes
per respondent or recordkeeper, depending on individual circumstances, Comments
concerning the accuracy of this burden estimate and suggestions for reducing this burden
should be directed to the Financial Management Service, Facilities Management Division,
Property and Supply Branch, Room B-101, 3700 East Wesl Highway, Hyattsville, MD
20782 and the Office of Management and Budget, Paperwork Reduction Project
(1510-0056), Washington, DC 20501
Monitoring & Compliance Agreement
By signing this agreement, the awardee acknowledges and agrees that accountability is vital to the
success of DRA investment -projects and for the continued partnerships, with our Local Development
Districts (LDD) and to abide by all conditions and safeguards set forth in the DRA Memorandum of
Agreement and the associated DRA Compliance Manual. The awardee confirms that if any part of the
award shall be held to be invalid, the remaining portions shall remain valid. Furthermore, the awardee
documents attest that DRA's Division of Monitoring & Compliance shall reserve the right to access,
without hindrance, award related communications, physical sites, financial reports, contracting
procedures and any information deemed pertinent, with or without notification.
411
DEL-YA REGIONAL Aur'i-toPn-y
Dear Gayle Kaler,
Project: KY -50467
Attached are the required documents, to be completed forreceipt of yoru-Notice to Proceed. Please referto the
document list below. Ifthe terms and conditions are acceptable, this page must be signed, by the designated official,
notarized and returned, to DRA.
I. Awardee's Afftdarit
2. NlemorandumofAgreentent
3. Affidavit as to Liens and Encumbrances
4. Affidavit &Acknoviledgement (Amount Loftier than Requested)
5. Mediation and Arbitration Disclosures
6. ArbitrationAgreement
7. Notice of BasicAgency Transfer
8, Environmental Declaration andIndemnity
4. Single AuditAffrdayit
10, Board Resolutions Example
11. Automated Clearing 11ouse form(ACH)
The approved project appiicationdetaiis are as follows:
[m,estment Details:
DRAlnvestment (LDDAdmin Fee Included $8,000) S400,000
Other Public Investment 54,104,992
Total Imrestmcnt S4,504,992
The Basic Agency for this project is identified as:
Purchase Area Development District
1002 Medicol Drh-e
Ma)freld, Kenlucky 41066
P: (2 70) 247-7171
F: (170) 251-6110
Ir t1p:11rrrrtit.p nchcrseadd.or;i
If you have any questions orcomments regarding these documents ortbe admntistrationofyourproject, please address
them to TracyAusbeny, SEDAP\Manager, at tau5berrvkidra.9ov.
Authorized AN ardee Signatory
Signature:
D ate:
Notary Public Seal
Sig nature :
Date:
Kemp iWorgan
Director of Project Management and Development
Sig nature :
Date:
Agenda Action Form
Paducah City Commission
1Aeeting Date: December 6, 2016
Short Title: Final Revised 2015-2016 (FY2016) Budget Ordinance
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Stacee Young, Jonathan Perkins
Presentation By: Jonathan Perkins
Background Information:
This ordinance represents the final revised budget ordinance for the year 2015-
2016 (FY2016).
The FY2016 budget must be adjusted to refltrcl all adjustments made
throughout the fiscal year and any adjustments required by the independent
financial auditors (year -enol audit adjustments). The revised budget represents
year-end housekeeping & clean up following the close of the fiscal year.
The City's CAFR (audit report) discloses the City's original adopted budget;
revised final budget and actual expenditures for the fiscal year audited all in
one place for full disclosure to the reader.
Goal: ®Strong Economy ® Quality Services® Vital Neigliborl>oodsZ Restored Downtowns
Funds Available: Account Name: NA ��
Account Number: NA Fi lance
�J
Staff Recommendation:
Approve the final revised 2015-2016 (FY2016) Budget Ordinance
Attachments:
FY2016 Budget Ordinance (final)
R: Finance Budget Budget Ordinance FY2016 \2enda Action 1=onn (AAF) - Mao Ordinance (Final) 12-06-2016. F1"_>01 h.Doc
Depaitment Head
City Clerk
city Manager
R: Finance Budget Budget Ordinance FY2016 \2enda Action 1=onn (AAF) - Mao Ordinance (Final) 12-06-2016. F1"_>01 h.Doc
ORDI>ANCE NO 2016 -12 -
AN ORDINANCE REPEALING ORDrN.AXCE 20156-S254.Ar D ADOPTING THE CITY OF PADUC.AM, KE\TUCK1, REVISED ANNUAL
BCDGET FORTH FISCAL YTAR JULY T. 2015, TIIROUGH JUNE 30, 7016. BY EST IN[AT rN'G REb'EN'CES AND RESOURCES k" I) AP PROPRIATP<G
FUNDS FOR THE OPERATION OF CITY GOVERNMENT,
l4HEREAS. an annual budget proposal has been prepared and deti%ered m (he Cary Commis5ion; and
WHEREAS, the Cir> Cnmmassion ha5 ter ie, ed such proposed budget and made the necessan modifrcaUnns-
AE IT ORDAINED B]THE CITY OF PAUL CAH, KENTUCKY
SECTION I- The fAlo, ing estimate of revenues and re5eurcee is adopted a5 ahe Cn% of Paducah, Kenn eky Revenue Budget for Fiscal Year 2015-
2016_
ROrd.na14e
MUNICIPAL
GENERAL
FY2016
AID
DEBT
GENERAL
PROGR-A.51
IN1-"ESTYIENT
CD"
FIND
FLND
FWD
MND
(01)
(03)
(04)
(061
SOURCES:
CASU FROM FCND RESERVE
310
9,395
REI`SS'UES
PROPERTY TA.\ES
6.595.760
LISC, PER -HITS,
OTHER TAXES
24,613,550
49-,175
4,9x'.995
GRA.STS. CONTRIBUTIONS
573,270
'3%,£" t
FIVES S. FORFEITURES
90,795
PROP RFNTAL & SALES
419,565
289.000
42,.60
CHARGES FOR SERVICES
692.030
52.335
18,135
ENTEREST MOVE
9%,00)
7,130
RECREATION, OTHER FEES
134.925
362.700
M ISCELLASFOUS
55,600
33.617.545
504,775
5,947,955
TOTAL REVFNTUES
737,500
FI IND TR-AxVSFER.5 IS
619,900
3_'5.000
261,000
5,946,2}4
34,237,435
1,335.670
5,205,985
737,S)0
TO TAL SOURC ES
ROrd.na14e
GENERAL
FY2016
COURT
DEBT
E911
AWARDS
SERVICE
I'II'
FUND
FUID
FUND
FUND
(l2)
(13)
(30)
(41)
_
SOURCES:
CASII FROM FUND RESERS-E
310
RE[ F.% CES
PROPERTY TP..XES
LISC, PERMITS,
OTHER TAXES
613,765
533.320
GRN.\'TS, CONTRI3UTIONS
37.1.120
7,505,610
FNESS FORFEITURES
PROP RENTAL & SAL FS
289.000
42,.60
CHARGES FOR SERVICES
52.335
18,135
INTEREST rNCOS1E
755
1.13°
RECREATION, OTHER FEES
362.700
MISCELLANEOUS
993.6-0
_0.375
924,705
7,9'6,405
TOTAL REVENUES
T1 -ND TRANSFERS r\
470,140
2.E>1,160
5,946,2}4
1,464.120
30.3'5
3,031,365
13,$11,675
IOTAL SOURCES
ROrd.na14e
FY2016
FLEET
SOLID
CIVIC
FiENZH
AEPF:PFPF
BOND
WASTE
CENTER
RENTAL.
RADFO
FL.1'D
FUND
FUND
FUND
FLNL D
(42)
(50)
(62)
(63)
(64)
SOURCES:
CA511 FROM FL NT) RESERVE
1.359,045
347.740
RE l'E.5 L'ES
PROPERTY TAXES
LISC. PERMITS,
OTHER TAXES
GRANTS. CONTRIBUTIONS
60,065
FINES S FORFEITURES
PROP RENTAL d SALES
3.440
?S,8
40,145
134,410
124.165
CHARGES FOR SERVICES
347.895
4,51_9.075
1,094,6'_5
3-934,110
9,065
INTEREST INCOME
5,315
70,255
4,540
RECREATION, OTHER FEES
2,465
%IISCELI--tNEOUS
S35
3,50}
4,691.650
40,145
734,9?0
123,705
TOI AL REVENUES
2,315
FUND TRA:\SFERS IN
153.155
102,415
?4.735
33.110
1,274,369
4.691.660
1 14_,560
159,705
166,515
TOTAL SOL, RC
FY2016 I
FLEET
FLEET
FiENZH
AEPF:PFPF
SERVSCE
TRUST
NSUR
FNS -MUST
PE\SIGN
FUND
FUND
FUN D
FUNI1
FLtiD
(70)
(71)
(721
(73}
(76).(17),(34)
_
SOL ACES:
CASH FROM FEND RESERVE
3.790
347.740
RFI E.%CES
PROPERFITAXES
LISC, PERMITS,
OTHER TAXES
GRANTS, CON FRIBUTIONS
FINES d FORFEITURES
PROP R[NTAI.RSALES
3.440
933.675
11.I 30
CHARGES FOR SERVICES
347.895
1,094,6'_5
3-934,110
9,065
NTEREST INCO5IF
21,250
153.590
RECREATION, OTHER FEES
\S]SCF.LLA\EOUS
S35
3,50}
3>0.170
].099.955
]7;93,6'_3
3,933,31(I
1S3,191)
TOT. -AL RFVFNIJES
FLnD TRANSFERS I\
153.155
95,?20
313,560
511,715
I,OU9.957
1,!94,435
3,9i3,IlU
1.449.390
1'OTALSUCRCES
R`•Rrarce'Bu1610,drarce Pnal Oecsmte, 62046- Fns lfi Ordma'ce
SECTION'_ The fellau mg sums of money pro hereby appropriated for Fiscal Ym 201 5201 6
FY2016
6E'NERAL
FUND
(01)
N IllN ICTPAL
AID
PROGRA:\I
FUND
(03)
INVE.ST%IFNT
FUND
(a4)
CDBG
FLNE)
06)
APPROPRI MORS:
GENERAL GOVERNNIE\T
1.362,230
I,OC,I,5fi6
FINANCE
996,515
PR -DA
133,230
f*OIWATION SYSTEM \15
590,645
PL_ANN IN
912,515
237 w'r
POLICE
9.01 5,1105
2SSIM
363,0''-5
FIRE
7,9? 5.739
119,420
ENG:PUBLIC WORKS
3,569,595
1338.6110
9.150,502
PARKS SERVICES
2,930,505
1 001
CABLE AUTHORITY
93.930
HUNIA]"I RIGHTS
34,280
EN'GrN'EERNG
1,199,200
IrUIIAN RESOURCES
220,015
INVESTMENT FUND
67?.380
DEBT SERVICE r E911
1.161,120
2.983.400
SOLID R'ASTE OPF RATION
FLEET MAINTE.N.ANCE
PENSIONS
OTHER lPJC, LEAVE ACCRUAL I
347.835
CASH CARRY FORWPD RESRV
525.775
2A55
203,140
379,0&4
FIND TRa,\rSFERS OCT
4,3: 3,660
4,332.365
500,060
34,237,445
1,335,6'0
5,208.985
737,500
TOTALAPPROPRI:\TIO\'S
FY2016
E911
FL ND
(12)
COURT
AW. RDS
FLND
(13)
GENFR AL
DEBT
SERVICE
FLND
(30)
CIP
Fh' V
'.4PPROPRIATIOAS:
GENERAL G05'L-RNNIENT
I,OC,I,5fi6
FNA,\CF
PRO A
I\ FOR,\I ST ION SYSTEMS
PL A\NENG
2.396,43 1
POLICE
2SSIM
363,0''-5
FIRE
119,420
ENG:PUELIC 11ORKS
9.150,502
PARRS SERVICES
1 001
CABLE AUT11ORin,
IIU\I.aN RfGHTS
ENGINEERN'G
HUMA:\ RESOURCES
N\ESTME.N'T FUND
DEBT SERIICE,E9lt
1.161,120
2.983.400
SOLID %WASTE OPERATION
FLEET NIANTEN1,1ICE
PENSIONS
OTHER (PIC. I EA\'E ACCRUTAL)
Ca5HCA.RRYFORl4RDRFSR\
2A55
9?.165
379,0&4
FU',D TRANSFERS OU7
251,65[I
1,464.1 20
30.375
3,081,865
13.5+2,b75
TOTAL APPROPRI.A 10.\,5
R�F.—e%Budge: Final December 6 2H6-FY2016 00., xe
FY2016
BOND
FL.'ND
(42)
SOLID
\{ASTE
FUND
(50)
CR1C
CENTER
FUND
(6?)
RENIAL
FL,4D
(61p
R.AD IO
FLTD
(64]
I PPROPRl.9 ilO.VS:
G EN"E RAL GOA-FRNNI E \ T
FEITA\CF.
%; 6.71P
51?0U
?RDA
I
17NFOF–MATION SYSTEMS
PLA,NN rN (3
POT IC E
FIR£
ENG,TUBLIC 14'ORKS
65,210
PARKS SERVICES
74.510
CABLE AUTHORITY
HUMAN RIGHTS
ENGLNEERI3NG
HUMAN RESOCRCES
1,141,015
3,Sir, 100
FV VESTMENT FUND
DEBT SERVICE ; E91 I
SOLIDD WASTE OPERATION
3,570,>25.
FLEET MAINTEN_ANCF
511,71]
PENSIONS
1.332235
OTHER (PJC, LEAVE ACCRUAL)
CASH CARRY FORWRD RESRV
I
635,265
6'3.050
W3
1IS,51>
FUND TRkNSFERS OUT
1,274,360
235,850
91,720
l.P74,360
4,641,660
142,560
154,745
166.315
TOTAL ; MOPRIATIONS
FY2016
FLEET
SERVICE
FUND
(70)
FLEET
TRUST
FUND
(71)
INSUR
FUND
(72)
HEALTH
FNSTRUS'T
TUNT)
(%5,
AEMPFPF
PENSION
FUND
(76),(77),(34)
4 PPROPRIATIOA'S:
GENERAL 60VERNkFENT
FINANCE
%; 6.71P
67.655
PRD.A
I
F\FOR.MATION SYSTEMS
POLICE
FIRE
ENG PUBLIC WORKS
PARKS SERVICES
CABLE AUTHORITY
HLI%JAN RIGHTS
FNGISEERTVG
HCMANRESOURCES
1,141,015
3,Sir, 100
INVEST\(ENT FLTND
DFBT SERVICE, E911
SOLID WASTE OPERATION
FLEET MAMENAKCE
511,71]
PFNSIONS
1.332235
OTHER (PJC LEAVE ACCRUAL)
CASH CARR VFOR51'RDRESRC
239,745
53,330
121.1-10
FIND TRANSFERS OUT
3r1,715
1,009.955
1,194,345
3,935,110
1,419,590
TOTAL. APPROPRIATIONS
SEC110\ 39 The Cit} Manager and I'mance Director —d publish a bud_et decumem thlch rell,nts &e fvpdmg priorities set by the Cm_ Commission
dsnng their budget workshops and w heh lull be used to nierprci the above appmpnam tis on rhe Gry's websm.
SECTION 4, The City does hereby adopt the following Financial management policies,
A The General Fund's minimum undesignated cash balance shall he In', of the General Fund's btal&pd espendknues. P.ie luresi nent Fund's
nnmimunt undesignated cash balance shall be 1010 oFthe Investment Fund's budgeted expenditures The WAYVasie Furd's minimum unreserved cash balance
,hall be 19'4 of the Solid A'aste•s 1, -[ectad operating expenses 1 he Debt Ser%1x Fund's minimum cash balance shall cc net less than S>50,OG0
13 The Cit, M...... a aalhCl—d to transfer avpropnated amounts bent eco hinds, depnrirnental Wiclt ct Ime nems. projects br•nteen do isarns of
dep.,u—nts, and b,i— depanmcnls as she,, a in Section ^_.
C ApprCpnainns designa,cd as Commission :Dc tnrgenc; shall be oblimed upon appretal by lho(ity Cemmisslcn ht municipal order
D Funds a, prop6, :,3 as ALnitrmrath e contingency shall be obligated at the discretion of the City 6lairTipM hooves erg the City Commission shall be
notified fit -e calendar days prier to Obligation of the expenditure IF an} in J,\ iduat member of the Board of Conrr,6—imt requests Comu
m5ton Tel ie« of a
proposed expenditure. the Cup Manager must bring expenditure before the CornmisSien For approval by munleipai order, or not proceed
E Cin Vfana2er shall assure that recurring ret antes and resources are create: than or equal to recarrnp expcndnu es.
F Tt.e Cuff Manaeer has the authOnn to enact a bud_et allocation pregnm or to transfer funds ivor From anydevaomental line item appropriation
R 1Firance%Rudgel'Budge'�Ord,narce`FY2016'Otd�rAn e Fine Oecemter 5 Ms-FV2016 Ordinance
G As new vchic les are acquired, the City u ill fully fund the Fleet Trus[ Fund in order to replace coIlinW stock ou ned b} the Fleet Trust Fund as it
achietes obsolescence. The Fleet Trust Fund shall be Funded with momhl; lease charges assigned to rolling stxk rs determined b) the Finance Director or his
designee All rolling stock is ow ned by the City's Fleet Trust Fund
H. The Cu) n dl ma mtain a self insurance Fund called Health Insurance Trust Fund Throuzh the use of user fees as set by admmistraut e policy.
I The Cin a ill conn nue to maintain the Appoinu,e Employees Pension Fund (ALM ) in a fully funded status through sound financial management
and. or annual General Fund transfers as designated in the budget document, The AE PF map be combined wuh the PFPF should it be determined, be the Finance
Director. that such a combination is admimstrau. ely more effecii.e and'ur Financially prudent,
J In fiscal }ear 2006. the City issued a General Obligation Bond far the Police and Firefighters' Pentium Fund (PFPF) bringing the fund up to an
actuarially sound basis. host ever, the mulct -year recession starting in fiscal year 2009 reduced the fund's corpus lea•irrh a new unfunded IiaHii). Funding is
pro. ided in the General Fund of this ordinance to funher address the PFPF unfunded liability.
K The Cny will provide to all eligible employees up to a 5727.00 per month credit (for the months al'iflp - December 20151 to hr applied to The
Comprehensrte Health Insurance Benefit Plan (Cafeteria Plan) as directed h) the employee. In January 2016. this nwnihly credit may be adjusted by the Ciq
Commission as recommended b) the Cin' Nianaget or his designee.
The Cn} x ill maintain a special fund called Imesrmenr Fund, and is considered an extension of the General Fund. The Insestmem Fund -11 be
funded tt th a 12 cent increase in the Ctty's occupational license fee (emplo)ee payroll withholding lar), This fund iscledicated to the follot iilg expenditures:
ccpnornic detelopment, neighborhood re -dei elopmeni, infrastructure capital investment and property tax relief
SECTION s Finance Director is responsible for maintaining current table of Fstimared Retenucs in5e:[mn I and Appropriation of Fends to Section
2 and to protide a cops to the CRy CEerk
If during the course of the year the Cin- Commtssion adopts Ordinances to anticipate new revenues or to make new appropriation. the Finance Dirrctor
tt t11 updart these Tahles and protide a copy ro the Cay Clerk
SECTION 6 Phis ordm.we shall be read on two separate days and will become et7ectkve upon pub;,cd irn in full pursuant to KRS Chapter,424.
n4ayor
Ali ES T
Tarm—a Sanderson, City Clerk
Intniduced bt the 6e3:d c F Commissionrn, December 6, 2016
Adopted b) the Board of Connnusioner, December 13, 2016
Recorded by Tarnmara Sanderson. City Clerk, December ,'_016
published b, The Paducah Sun,
R`,FmencetBudge6BudgeDOrdirance�r Y20i FOid—ce Finar pec= -inter 8 271.0 - FY2016 Drdcance
Run Date: 11/16/2016 1:53 PM
FUNDS
GENERAL
MAP
INVESTMENT
CDBG
E911
COURT AWARDS
DEBT
CIP
BOND FUND
SOLID WASTE
CIVIC CENTER
RENTAL
RADIO DEPR
FLEET
FLEET TRUST
SELF INSURANCE
HEALTH INS
AEPF/PFPF/TRSTS
APPROPRIATIONS
S 34,237,445
1,338,670
5,208,985
737,500
1,464,120
30,375
3,081,865
13,872,675
1,274,360
4,691,660
142,560
159,705
166,815
511,715
1,009,955
1,194,345
3,938,110
1,449,890
S 74,510,750
Page 1
R:AFinanceABudgetABudgetAOrdinanceAFY2016AOrdinance Final November 11 2016 - FY2016 Publication
Agenda Action Form
Paducah City Commission
Meeting Date: December 6, 2016
Short Title: Financing Lease & Interlocal Agreement authorization — 2017, $3 million.
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jonathan Perkins & Jeff Pederson
Presentation By: Jonathan Perkins & Jeff Pederson
Background Information:
The 2017 `financing lease' and related `interlocal agreement' with McCracken County will
be read by City and County Commissions during the month of December. Bank closing is
scheduled for late January 2017.
Loan proceeds ($3 million) will be used to repay the City of Paducah around $1.4 million for
the cost associated with the relocation and construction of the `dome facility' and related
storage building; the balance of the funds will be used to address capital needs of the Paducah
McCracken County Convention Center Corporation (PMCCC) as outlined by their 10 -year
capital needs plan; and, the cost of issuance.
The City of Paducah will borrow the funds from CFSB over al 5 -year term; and the County
has agreed to use a dedicated portion of the `transient room tax' (or 2% of the 6% tax) to
retire the entire loan obligation over the term of the loan.
Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Loan Issue - 2017 1 Z S" 7l) k
Account Number: Bond Fund Fi ance
Staff Recommendation: That the Mayor & Commission approve t e proposed loan
agreement and related interlocal agreement with McCracken County.
Attachments: Draft of Financing Lease; and Interlocal Agreement
Department Head City Clerk ty nager
S:Von Perkius\W.Mebt MatagomanU.oan Issue S3.OM - 2017; Domc And PMCCC, File 8.74 (X -W9.245) Bal TaxWgatda - 2017 Loan (CFSB, S3M) Ordinance Into (Revisal).Due
ORDINANCE NO,
AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY
AUTHORIZING AND APPROVING A GENERAL OBLIGATION LEASE
WITH COMMUNITY FINANCIAL SERVICES BANK IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $3,000,000 TO PROVIDE
FINANCING FOR THE COSTS OF THE ACQUISITION, CONSTRUCTION,
INSTALLATION AND EQUIPPING OF IMPROVEMENTS TO THE JULIAN
CARROLL CONVENTION CENTER, INCLUDING RELATED AND
APPURTENANT COSTS; PROVIDING FOR THE PAYMENT AND
SECURITY OF THE LEASE; CREATING A SINKING FUND; AUTHORIZING
THE EXECUTION OF VARIOUS DOCUMENTS RELATED TO SUCH
LEASE; MAKING CERTAIN DESIGNATIONS REGARDING SUCI-I LEASE;
AND AUTHORIZING AND APPROVING AN INTERLOCAL COOPERATION
AGREEMENT WITH THE COUNTY OF MCCRACKEN, KENTUCKY TO
PROVIDE ADDITIONAL SOURCES OF PAYMENT FOR THE PRINCIPAL
OF, AND INTEREST ON, SUCH LEASE.
WHEREAS, the City of Paducah, Kentucky (the "City") has the power, pursuant to
Section 65.940 et seq, of the Kentucky Revised Statutes to enterinto lease agreements with or
without the option to purchase in order to provide for the use of the property for public purposes;
WHEREAS, the City and the County of McCracken, Kerftocky (the "County") have
determined that it is necessary and desirable for the City to finance improvements to the Julian
Carroll Convention Center (the "Project"), including related and appurtenant costs and the costs
of reimbursing the City for expenditures related thereto heretofore paid by the City, through a
General Obligation Lease Agreement in an aggregate principal amount not to exceed $3,000,000
(the "Financing Lease") between the City and Community Financial Services Bank (the
"Financing Lessor") to be entered into pursuant to the provisions of Section 65.940 through
65.956, inclusive, of the Kentucky Revised States, as amended (the "Governmental Leasing
Act"); and
WHEREAS, each of the City and the County have determined that the Project constitutes
a public project, for which either the City and the County would be individually authorized to
issue a general obligation lease under the Governmental Leasing Act; and
WHEREAS, the City and the County have determined that it is in the public interest that
the Project be financed by the City, as aforesaid; and
WHEREAS; pursuant to Sections 65.210 to 65.300, inclusive; of the Kentucky Revised
Statutes, as amended (the "Interlocal Act"), the City and the County may join together to
accomplish what each may accomplish individually; and
WHEREAS in order to induce the City to issue the Financing Lease and thereby provide
financing for the Project, the City and the County have detenniried that it is necessary and
desirable that the City and the County enter into an Interlocal Cooperation Agreement (the
"Interlocal Agreement") under the Interlocal Act to provide for the pledge of 33 113% of the
special transient room taxes levied by the County in accordance with Sections 91A.390 and
91A.392 of the Kentucky Revised Statutes; as amended; to the City for application to the
payment of the principal of, and interest on, the Financing Lease for so long as the Financing
Lease or obligations issued to refund the Financing Lease renain outstanding and unpaid in full;
provided; however, that such pledge shall remain inferior and subordinate to the pledge thereof
under an existing Interlocal Cooperation Compact dated as of June 1, 2001, as amended and
supplemented by the First Amendment to Interlocal Cooperation Compact dated as of July 1,
2010 (collectively, the "Existing Interlocal Compact") among the City, the County, the Paducah -
McCracken County Convention and Visitors Bureau, F/K/A Paducah -McCracken County Tourist
and Convention Commission (the "Bureau") and the Paducah -McCracken County Convention
Center Corporation (the "Corporation").
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
Section 1. Recitals and Authorization of Financing Lease. The City hereby approves
the General Obligation Lease Agreement (the "Financing Lease") in an aggregate principal
amount not to exceed $3,000,000, in substantially the form attached hereto as Exhibit A and
made a part hereof. The recitals to this Ordinance are incorporated herein as if set forth in this
Section in their entirety and are hereby found and determined to be true and correct. It is further
found and determined that the Project identified in the Financing Lease is public property to be
used for public purposes; that it is necessary and desirable and in the best interests of the City to
enter into the Financing Lease for the purposes therein specified, aad the execution and delivery
of the Financing Lease and all representations, certifications and other matters contained in the
closing memoranduin with respect to the Financing Lease, or as ►nay be required by Dinsmore
and Shohl, LLP, as Bond Counsel, prior to delivery of the Financing Lease, are hereby approved;
ratified and confirmed. The Mayor and City Clerk of the City are hereby authorized to execute
the Financing Lease, together with such other agreements or certifications which may be
necessary to accomplish the transaction contemplated by the Financing Lease, with such changes
in the Financing Lease not inconsistent with this Ordinance and not substantially adverse to the
City as may be approved by the officials executing the same on behalf of the City. The approval of
such changes by said officials, and that such are not substantially .adverse to the City, shall be
conclusively evidenced by the execution of such Financing Lease by sucb officials.
Section 2. General Obligation Pledge for Financing Lease. Pursuant to the
Constitution of the Commonwealth and Chapter 66 of the Kentucky Revised Statutes, as
amended (the "General Obligation Statutes"), the obligation of the City created by the Financing
Lease shall be a full general obligation of the City and, for the prompt payment of the Lease
Payments (as defined in the Financing Lease), the full faith, credit and revenue of the City are
hereby pledged. During the period the Financing Lease is outstanding, there shall be and there
hereby is levied on all the taxable property in the City, in addition to all other taxes, without
limitation as to rate, a direct tax annually in an amount sufficient to pay the Financing Lease
Payments on the Financing Lease when and as due, it being hereby found and determined that
current tax rates are within all applicable limitations. Said tax shall be and is hereby ordered
computed, certified, levied and extended upon the tax duplicate and collected by the same
officers in the same manner and at the same time that taxes for general purposes for each of said
years are certified, extended and collected. Said tax shall be placed before and in preference to
all other items and for the full amount thereof; provided, however, that in each year to the extent
that the other taxes or revenues of the City are available for the payment of the Lease Payments
and are appropriated for such purpose, the amount of such direct tax upon all of the taxable
property in the City shall be reduced by the amount of such other taxes or revenues so available
and appropriated.
Section 3. Sinking Fund. There is hereby established, or it is acknowledged that there
has heretofore been established, a sinking fund (the "Sinking Fund") with the City in accordance
with the requirements of the Act, which is hereby ordered to be continued and maintained as
long as the Financing Lease shall remain outstanding. The funds derived from said tax levy
hereby required or other available taxes shall be placed in the Sink.i:tg Fund and, together with
interest collected on the same, are irrevocably pledged for the payment of all bonds issued under
the General Obligation Statutes and Tax Supported Leases, as defimd in the General Obligation
Statutes, including the Financing Lease, when and as the same fall da.c.
Section 4. Designation of Financing Lease as Qualified Tax -Exempt Obligation.
Pursuant to Section 265(b)(3)(13)(10 of the Internal Revenue Code of 1986 (the "Code"), the City
hereby specifically designates the Financing Lease as a "qualified tax-exempt obligation" for
purposes of Section 265(b)(3) of the Code. In compliance with Section 265(b)(3)(D) of the
Code, the City hereby represents that the City (including all "subordinate entities" of the City
within the meaning of Section 265(b)(3)(E) of the Code) reasonably anticipates that it will not
designate in calendar year 2017, "qualified tax-exempt obligations" in an amount greater than
S 10,000,000.
Section 5. Authorization and Approval of Interlocal Agreement. The City hereby
approves the Interlocal Cooperation Agreement between the City and the County (the "Interlocal
Agreement") in substantially the form attached hereto as Exhibit B and made a part hereof, It is
hereby found and determined that the Interlocal Agreement is to be entered into in furtherance of
proper public purposes of the City and in accordance with the provisions of the Interlocal Act. It
is further detennined that it is necessary and desirable and in the best interests of the City to enter
into the Interlocal Agreement for the purposes therein specified, and the execution and delivery
of the Interlocal Agreement is hereby authorized and approved, The Mayor and Clerk of the
City are hereby authorized to execute the Interlocal Agreement; together with such other
agreements, instruments or certifications which may be necessary io accomplish the transactions
conternplated by the Interlocal Agreement with such changes in the Interlocal Agreement not
inconsistent with this Ordinance and not substantially adverse to the City as may be approved by
the officials executing the same on behalf of the City. The approval of such changes by said
officials, and that such are not substantially adverse to the City, shall be conclusively evidenced by
the execution of such Interlocal Agreement by such officials.
Section 6. Severability. If any one or more of the provisions of this Ordinance
should be determined by a court of competent jurisdiction to be contrary to law, then such
provisions shall be deemed to be severable from all remaining provisions and shall not affect the
validity of such other provisions,
Section 7. Inconsistent Actions. All prior ordinances, resolutions, orders or parts
thereof inconsistent herewith are hereby repealed.
Section 8. Open Meetings Compliance. All meetings of the City Commission and of
its committees and any other public bodies; at which the formal actions in connection with the
issuance of the Bonds were taken; or at which deliberations that resulted in such formal actions
were held, were open meetings, and such formal actions were takcii and any such deliberations
took place while such meetings, after proper notice, were open to the public, in compliance with
all legal requirements including KRS Sections 61.805 through 61.850.
Section 9. Effective Date. This Ordinance shall become effective immediately upon
adoption and publication of a summary thereof, as provided by law.
INTRODUCED AND PUBLICLY READ ON FIRST READING on the 6`h day of
December, 2016.
PUBLICLY READ, ADOPTED AND APPROVED ON SECOND READING, this the
13 day day of December, 2016,
Attest:
By:
City Clerk
CITY OF PADUCAH, KENTUCKY
By:
Mayor
CERTIFICATION
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Paducah, Kentucky, and as such City Clerk, I further certify that the foregoing is a
true, correct and complete copy of an Ordinance duly enacted by the City Commission of the
City at a duly convened meeting held on the 13th day of December, 2016, on the same occasion
signed by the Mayor as evidence of her approval, and now in full force and effect, all as appears
from the official records of the City in my possession and under my control.
Witness my hand and the seal of said City as of the day of 2017.
City Clerk
Exhibit A
Lformoffinancine Leasel
LEASE AGREEMENT
BY AND BETWEEN
COMMUNITY FINANCIAL SERVICES BANK
AND
CITY OF PADUCAH, KENTUCKY, KENTUCKY
Dated as of January 24, 2017
TABLE OF CONTENTS
(The Table of Contents is not part of the Lease Agreement, but for convenience of reference only)
Section 1. Certain Defined Terms and References ............................................
Section 2. Lease of Project.................................................................................
Section 3. Deposit of Funds...............................................................................
Section4. Disbursements...................................................................................
Section 5. Acceptance of Project................................................................
Section6. Term..................................................................................................
Section7. Rent...................................................................................................
Section 8. Actions Relating to Tax Exemption of Interest Components...........
Section 9. Authority and Authorization; General Obligation Pledge ................
Section10. Title.................................................................................................
Section 11. Real Property..................................................................................
Section 12. Use; Maintenance and Repair; Indemnification .............................
Section 13. Alterations.......................................................................................
Section 14. Location; Inspection........................................................................
Section 15. Liens and Encumbrances................................................................
Section 16. Risk of Loss; Damage; Destruction .............................. .................
Section 17.Insurance...........................................................................................
Section 18, Purchase Option...............................................................................
Section 19. Assignments.....................................................................................
Section 20. Events of Default.............................................................................
Section21. Remedies..........................................................................................
Section22. Notices.............................................................................................
Section23. Headings..........................................................................................
Section 24. Governing Law................................................................................
Section 25. Delivery of Related Documents.......................................................
Section 26. Special Representations and Covenants of Lessor ...........................
Section 27. Special Representations and Covenants of Lessee ..........................
Section 28. Disclaimer of Warranties.................................................................
Section 29. Entire Agreement; Amendment; Severabilityy..................................
Signatures ...I ..................
Acknowledgments ... ........... I....
Exhibit A - Project... ...............
Exhibit B - Lease Payments....
Exhibit C - Purchase Schedule
PAGE
LEASE AGREEMENT
This Lease Agreement ("Lease"), made and entered into as of this 24th day of January;
2017, by and between COMMUNITY FINANCIAL SERVICES BANK, a banking corporation
duly organized and existing under the laws of the Commonwealth of Kentucky ("Lessor"), and the
CITY OF PADUCAH, KENTUCKY, a municipal corporation and political subdivision of the
Commonwealth of Kentucky, duly organized and existing under and by virtue of the laws and
Constitution of the Cormnonwealth of Kentucky (the "Lessee").
WITNESSETH:
WHEREAS, the purpose of this Lease is to provide financing for the acquisition,
construction, installation and equipping of improvements to the Julian Carroll Convention Center
(the "Project"), which shall be owned by the Paducah -McCracken County Convention Center
Corporation, a non-profit, charitable corporation established at the direction of the Lessee and
the County of McCracken, Kentucky (the "County'') to act as their agency and instrumentality
for the purpose of promoting convention and trade shows; and
WHEREAS, Lessee plans to acquire, construct, install and equip the Project, and Lessor
has agreed to provide financing for the Project, as further described in Exhibit A. in accordance
with the provisions of Sections 65.940 through 65.956, inclusive, of the Kentucky Revised Statutes
(the "Govenunental Leasing Act"'); and
WHEREAS, Lessor wishes to lease to the Lessee, and the lessee wishes to lease from
Lessor, such Project, subject to the terms and conditions set forth it) this Lease.
NOW THEREFORE, in consideration of the rent to be paid Hereunder and the covenants
and agreements contained herein, it is agreed by and behveen the palsies as follows:
Section 1. Certain Defined Terms and References. (a) In addition to the terms defined
elsewhere in this Lease, the following terms have the meanings given below unless the context
clearly requires otherwise:
"Acquisition Fund"' means the Acquisition Fund established prtrsuant to Section 3 of the
Lease and to be held at the Construction Fund Depository.
"Additional Rent" means the payments required to be made pursuant to Section 7 in
addition to the Base Rent.
"Authorized Officer," when used:
(i) With respect to Lessee, means the Mayor of the Lessee or any officer of Lessee
who is designated in writing by the Lessee as an Authorized Officer for the purposes of
this Lease.
(ii) With respect to Lessor, means the City President or any other officer of Lessor
who is designated in writing as an Authorized Officer for purposes of this Lease.
(iii) With respect to any successor to Lessor, means (lie officer or the successor
who is designated in writing by the successor's governing body as an Authorized Officer
for purposes of this Lease.
"Base Rent" means the payments, including the principal and interest components thereof.
specified in Exhibit B attached hereto and made a part hereof.
"City" means the Lessee.
"Commencement Date" means January ____, 2017.
"Commonwealth" means the Commonwealth of Kentucky.
"Construction Fund Depository" means Independence Bank of Kentucky, Paducah,
Kentucky
"Default Rate"' means, while any Event of Default exists under the Lease, the interest rate
identified as such in Exhibit B.
"Event of Default" means any Event of Default described in Section 20.
"Final Maturity Date" means January 2032.
"Fiscal Period" means July I of any calendar year through June 30 of the next succeeding
calendar year.
`Governing Body' means the City Commission of the Lessee.
"Governmental Leasing Act" means Sections 65.040 through 65.956, inclusive, of the
Kentucky Revised Statutes, as the same may be amended from time to tiime
"Independent Counsel" means any attorney or attorneys duly admitted to practice law before
the highest court of any state and not an officer or full time employee sof Lessor or Lessee and who
is not reasonably objected to by Lessee.
"Lease" means this Lease Agreement as the same may be amended or supplemented from
time to time.
"Lease Payment Date" means the payment dates as set forth in a schedule to Exhibit B
hereto, and if such date is not a business day, then the next succeeding business day, to and
including the Final Maturity Date.
"Lease Payments" means the sum of the Base Rent and Additional Rent due at or during a
stated time.
"Lease Term" means the term of this Lease, being the Coniniencemcnt Date through the
Final Maturity Date.
2
"Lessee" means the City of Paducah, Kentucky, Kentucky, a municipal corporation and
political subdivision of the Commonwealth of Kentucky.
"Lessor" means Community Financial Services Bank, or its successors or assigns.
"Ordinance" means the ordinance adopted by the Goveming Body of the Lessee on
December 13, 2016
"Project" means, the Project, as described in Exhibit A. and any replacements or additions
thereto permitted under the provisions of Section 13 hereof.
"Project Costs"' means all costs of payment of, or reinlblarsernent to the Lessee of
amounts paid or advanced by it for costs of acquisition, construction, installation and equipping
of the Project.
"Purchase Price" means, as of any Purchase Price Date, the amount set forth in Exhibit C,
which Lessee may pay to purchase the Project,
"Purchase Price Date" means the applicable date referred to in Exhibit C on which Lessee
may purchase the Project by payment of the applicable Purchase Price.
"Reimbursement Amount" means $ . the amount expended by the Lessee
on the Project prior to the Commencement Date.
"Sinking Fund" means the hind established or maintained by the Lessee in accordance with
the Ordinance, from which Lease Payments shall be made.
"Taxable Rate of hlterest" means the interest rate identified as such in Exhibit B.
(b) References to sections or exhibits, unless otherwise indicated, are to sections of or
exhibits to this Lease.
Section 2. Lease of Project. Lessor hereby demises, leases and lets to Lessee, and Lessee
rents, leases and hires from Lessor, the Project in accordance with the provisions of this Lease, to
have and to hold for the Lease Tenn. Upon the acquisition of the Project, all leasehold rights
granted to Lessee by Lessor under this Lease shall vest in Lessee, wilhout any further action on the
part of Lessor.
Section 3. Deposit of Funds. There is hereby established by the Lessee with the
Construction Depository an Acquisition Fund, into which the net proceeds of the Lease. after
disbursement of the Reimbursement Amount, in the amount of S_ shall be deposited.
On the Commencernent Date the Lessor shall remit to the Lessee the Reimbursement Amount and
thereupon transfer the balance of the proceeds of the Lease to the Construction Depository for
deposit in the Acquisition Fund. Any funds in the Acquisition Fund shall be invested by the Lessee
and in accordance with Section 66.480 of the Kentlrcky Revised Statues, as amended.
3
Section 4. Disbursements. The Lessee may disburse the moneys in the Acquisition Fund
for payment of, or reimbursement for payment of, the following:
(i) The Project Costs:
(ii) Expenses incurred in connection with the authorization; issuance and delivery
of the Lease and the preparation and delivery of all agreements, instruments and
documents related thereto, including, but not limited to, all financial, legal.
administrative, accounting and printing fees, expenses and charges and all recording.
filing, title examination or insurance, and any other fees, experrses or charges relating to
the Project or the Lease; and
(iii) Any other costs, expenses, fees and charges properly chargeable to the
Project Costs: and
The Lessee shall maintain complete and accurate records of any disbursements from the
Acquisition Fund for the payment of Project Costs.
Section 5. Acceptance of Project. Upon an), disbursement from the Acquisition Fund as
provided in Section 4 hereof, the Lessee shal l certify to the Lessor its acceptance of that portion
of the Project which is the subject of such disbursement.
Section 6. Term. (a) The term of this Lease will be the period commencing on the
Commencement Date and ending ora the Final Maturity Date, unless the Lessee exercises its
Purchase Option prior to the Final Maturity Date, and this Lease will terminate at the earlier of
12:00 p.m. on the Final Maturity Date, the payment of all Lease Payments or on a sooner Purchase
Price Date.
Section 7. Rent. (a) Lessee agrees to pay to Lessor during the Lease Terrn the Lease
Payments, including the interest components thereof, equal to the as founts provided below in
this Section. The Lease Payments during the Lease Term ,vil] be absolute and unconditional in
all events and will not be subject to any set-off, defense, counterclaim or recoupment for any
reason whatsoever,
(b) Lessee agrees to deposit the Base Rent in the Sinking Fund and to pay directly to the
Lessor from the Sinking Fund the following amounts:
(i) Lessee agrees to pay the Lease Payments specified in Exhibit B. Each
payment shall be applied First to payment of the interest component of the Lease
Payment. Lessee may make an advance payment of the full amount of the principal
components then outstanding of Base Rent: provided, however. that such advance
payment steal l also include the prepayment premium set forth in Section 18 hereof.
(c) Lessee agrees to pay to the Lessor the following amounts as Additional Rent:
(i) Lessee represents that no charges or taxes (local, state or federal) are currently
imposed on the ownership, leasing, rental, sale, purchase, possession or use of the
Project. exclusive of taxes on or measured by Lessor's income, and acknowledges that no
4
provision has been made for the inclusion of any such charges or taxes in the Base Rent.
If during the Lease Term, the ownership; leasing, rental, sale; purchase, possession or use
of the Project shall result in the imposition on Lessor of any charges or taxes (local, state
or federal), exclusive of taxes on or measured by Lessor's income, Lessee shall promptly
pay to Lessor, upon receipt from Lessor of a statement therefor, as Additional Rent an
amount equal to those charges and taxes imposed on Lessor;
(ii) Should the Lessee materially breach its obligations under this Lease, the
Lessee will pay to Lessor as Additional Rent all reasonable costs and expenses incurred
or to be paid by the Lessor under the Lease, including Lessor's out-of-pocket expenses
and Lessor's reasonable attorney fees and out-of-pocket expenses incurred during the
term of the Lease which were not part of the original cost of the Project, reasonably
related to the Lessee's material breach: and
(iii) Lessee shall pay the Lessor as Additional Rent the Default Rate on the
amount overdue from the applicable Lease Payment Date to the date of payment in the
event any Lease Payment is fifteen (15) days late.
(d) If Lessee shall not make payment of all or any part cal- that Additional Rent, the
Lessor shall have the right, but shall not be obligated, to pay or advance the amount of such
Additional Rent. If the Lessor pays any portion of such Additional Rent, Lessee shall pay
Lessor, no later than the next Lease Payment Date, an amount equal to the sun of such
Additional Rent and the costs incurred by Lessor in making such payment or advance, including
the amount Lessor would have earned from investment of the amount paid or advanced before
repayment thereof as determined by using the Default Rate. Lessor shall notify Lessee in writing
of the costs incurred in any case of its paying or advancing such Additional Rent, If Lessor pays
or advances such Additional Rent, and is repaid as provided for in this paragraph, then such
initial failure to pay shall be deemed to be cured and shall not be deemed to be an Event of
Default under Section 20 of this Lease. Lessor shall provide the Lessee written notice of its
intent to pay any monics as contemplated by the paragraph. Notice must be delivered to the
Lessee twenty-four hours before Lessor pays any monies so that Lessee has an opportunity to
first cure.
(e) Lease Payments shall be payable at the principal conmiercial lending office of the
Lessor or at such other place as Lessor may from time to time designate in �NI-iting.
Section 8. Actions Relating to Tax Exemption of Interest Components. (a) Lessee
covenants that it will restrict the use of moneys realized under this Lease or otheiivise in connection
with the acquisition and financing of the Project in such manner and to such extent, if any; as may
be necessary, after taking into account reasonable expectations at the time of entering into tkvs
Lease, so that there will not exist at any time any obligation in connection with flus Lease or the
Project that constitutes an obligation the interest on which is includable in gross income for federal
income tax purposes or constitutes an "arbitrage bond" under Section 148 of the Internal Revenue
Code of 1986, as amended (the "Code"), and the regulations prescribed under that Section and any
subsequent amendments or modifications thereto. Any officer of the Lessee having responsibility
with respect to the execution and delivery of this Lease shall, alone or iii conjunction with any other
officer, employee or agent of or consultant to the Lessee, give an appropriate certificate of the
5
Lessee pursuant to Sections 103 and 148 of the Code and those regulations, setting forth the
reasonable expectations of the Lessee on the date of entering into this Lease regarding this Lease
and the use of diose moneys. Lessee agrees to complete and file or cause to be filed in a timely
mariner an information reporting return on IRS Form 8038-G with res�rect to this Lease as required
by the Code.
(b) Lessee represents and covenants that it will not use the Project, or permit the Project
to be used, in such a manner as mould result in the loss of the exclusion from gross income for
federal income tax purposes of the component of the Lease Paymer..ts designated as interest on
Exhibit B afforded under Section 103(a) of the Code.
(c) The Lessor and Lessee each covenant to take all action required to maintain exclusion
from gross income for federal income tax purposes afforded under Section 103(x) of the Code; of
the Lease Payments designated as the Interest Component on Exhibit B hereto.
(d) In the event that at anytime the yield to the Lessor is decreased by any change in the
limitation in the deductibility of the interest paid on debt incurred by the Lessor to carry tax
exempt obligations from that which is presently incurred by the Lessor, or in the event there shall
occur any other- change in law which lessens the Tax Equivalent Yield to the Lessor, then the
Lessee shall make a supplemental payment to the Lessor annually, on written demand by the
Lessor; in an amount which is equal to the arnount necessary on an after tax basis to preserve the
same Tax Equivalent Yield. For purposes of this paragraph, Tax Equivalent Yield means the
rate used to determine the interest portion of the Lease Payments (the "Implicit Rate of Interest")
divided by the reniainder resulting ftom subtracting the current maximum federal corporate
income tax rate from one. In the event that for any reason the interest portion of the Lease
Payments is determined not to be exempt from Federal income tax. the Implicit Rate of Interest
Will increase to a rate equal to the Taxable Rate of Interest. In addition, Lessee will pay an
amount equal to the difference between the portion of the Lease Payments which constituted
interest which were actually paid and the interest which would have been paid if the Implicit
Rate of Interest would have been the Taxable Rate of Interest front Ilse Commencement Date,
plus any penalties, interest, assessments and additions to tax payable by the Lessor as a result of
the loss of the tax-exempt status of interest on the Lease.
Section 9. Authority and Authorization: General Obligation Pledge. Lessee represents,
covenants and warrants, and will deliver to Lessor an opinion of its cotrasel to the effect that: (i) the
Lessee is a political subdivision of the Commonwealth, duly organized and validly existing under
and by virtue of the laws of the Commonwealth; (ii) the execution, delivery and performance by the
Lessee of this Lease have been duly authorized by all necessary action on the part of the Lessee; and
(iii) this Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in
accordance with its terms. Lessee agrees and warrants that: (i) it w°ill do or cause to be done all
things necessary to preserve and keep the Lease in full force and effect; (ii) it has complied with all
requirements applicable to it, and has taken all steps for approval and adoption of this Lease as a
valid obligation on its part; and (iii) it has duly adopted the Ordinance adopting the tax to provide
sufficient funds to pay all amounts due under this Lease.
The obligation of the Lessee created by this Lease shall be a full general obligation of the
Lessee and, for the payment of the Lease Payments; the full faith; credit and revenue of the Lessee
6
are hereby pledged for the prompt payinent thereof, During the period of the Lease is outstanding,
there shall be levied on all taxable property in the City, in addition to all other taxes; without
limitation as to rate, a direct tax annually in an amount sufficient to pay the Lease payments when
and as due; provided, however, that in each year to the extent that the other taxes of the Lessee are
available for the payment of the Lease Payments and are appropriated) for such purpose, the amount
of such direct tax upon all of the taxable property in the City shall be reduced by the amount of such
other taxes so available and appropriated. As provided in the Ordinance, the funds derived from
said lax levy hereby required or other available taxes shall be placed in the Sinking Fund and;
together with interest collected on the same, are irrevocably pledged for the payment of all bonds
issued under KRS Chapter 66 and Tax Supported Leases, as defined in I{RS Chapter 66, including
the Lease Payments, when and as (lie same fall due.
Section 10. Title. (a) Lessee will retain title to the Project during the Lease Term,
subject to the Lessor's rights under this Lease. Lessor and Lessee agree that this Lease or any
other appropriate documents may be filed or recorded to evidence the parties' respective interests
in the Project and the Lease.
(b) The Project shall become the property of Lessee in fee simple absolute and Lessor's
interest therein shall pass to Lessee without cost upon (i) Lessee's exercise of the Purchase Option
granted in Section IS hereof, or (ii) the complete payment and performance by Lessee of all of its
obligations during the Lease Term. It is hereby acknowledged by Lessor and Lessee that Lessee
Will purchase the Project on the terms set forth in this Lease.
Section 11, Real Property. The Project constitutes and will remain real property and not
personal property.
Section 12, Use: Maintenance and Repair. Indemnification. (a) lessee will: (i) use the
Project in a careful manner for the use contemplated by this Lease and the Kentucky Revised
Statutes with respect to public property; (ii) comply with all laws, insurance policies and regulations
relating to the use and maintenance of the Project; and (iii) pay all costs, claims, damages, fees and
charges arising out of its possession, use or maintenance of the Project.
(b) Lessee, at its expense, will: (i) keep the Project in good condition and furnish all parts,
mechanisms and devices required therefor, and (ii) obtain and maintain any governmental licenses
and pert-nits required for ownership ofthe Project.
(c) Lessee will maintain, or by contract provide for the proper maintenance of, the Project
in accordance with this Section 12 during the Lease Term.
(d) Lessor agrees that during the Lease Term it will not impair the Lessee's abilities to
maintain the Project.
(e) To the extent permitted by law, Lessee releases Lessor from, agrees that Lessor shall not
be liable for and indemnifies Lessor against causes of action, costs and expenses (including, without
limitation, reasonable attorneys' fees and expenses except as may be limited by law or judicial order
or decision entered in any action brought to recover moneys under this Section) imposed upon,
incurred by or asserted against Lessor on account of (a) ownership of any interest in the Project or
any part thereof, (b) any accident, injury or death to persons or damage to property occurring on or
about the Project or any part thereof or the adjoining sidewalks, curbs, streets or ways, (c) any use,
disuse or condition of the Project or any part thereof, or the adjoining sidewalks, curbs, streets or
ways, (d) any failure on the part of Lessee to perfonn or comply witli any of the terns hereof or (e)
the performance of any labor or services or the furnishing of any materials or other property in
respect of the Project or any part thereof. In case any action, suit or proceeding is brought against
Lessor for any such reason; Lessee, upon the request of Lessor, will ail Lessee's expense, cause such
action, suit or proceeding to be resisted and defended by Independent Counsel.
Section 13. Alterations. Following ,completion of the Project, Lessee will not make any
alterations, additions, substitutions or replacements to the Project «$ich would have an adverse
effect on either the nature of the Project or the functionality or value of the Project. Any
alterations, additions or improvements to the Project and any substitutions or replacements, shall
be and be considered to constitute a part of the Project.
Section 14. Location; Inspection. Lessor will be entitled to enter upon the Project or
elsewhere during reasonable business hours to inspect, or obsciAe the use -of the Project.
Section 15. Liens and Encumbrances. Except for liens and encumbrances to which Lessee
and Lessor consent in writing, Lessee and Lessor shall keep the Project free and clear of all liens
and encumbrances except those created or permitted under this Lease.
Section 16. Risk of Loss; Damage, Destruction. Lessee assumes all risk of loss or damage
to the Project from any cause whatsoever. No loss of or damage to, or appropriation by
govermnental authorities of, or defect in or unfitness or obsolescence of, the Project will relieve
Lessee of the obligation under this Lease. Lessee will promptly repair or replace any portions of
Project lost, destroyed, damaged or appropriated which are necessary, to maintain the Project.
Section 17. Insurance. (a) Lessee, during the term of this Lease, shall maintain, with any
loss deductible commonly used by Lessee, casualty insurance covering all parts of the Project.
(b) Casualty insurance may be provided under blanket or similar coverage insuring other
facilities of the Lessee. Such insurance may be a combination of self-Msurance and an excess
liability policy.
Section 18, Purchase Option. Lessee; upon 30 days prior «written notice to Lessor shall
have the right to purchase the Project on ally Purchase Price Date by paying to Lessor the Lease
Payment then due together with the Purchase Price relating to that date. The Purchase Price shall
be the amount set forth in Exhibit B hereto..
Section 19. Assigrunents. (a) Lessee may not, without the prior written consent of Lessor:
(i) assign, transfer, pledge, hypothecate or grant any security interest in or otherwise dispose of this
Lease or the Project (without replacernent or substitution) or any interest in this Lease or the Project,
or (ii) sublease the Project or permit it to be operated by anyone other than Lessee, Lessee's
employees or persons authorized by Lessee in connection with Lessee's operation and maintenance
of the Project.
(b) Lessor may, at any time and From time to time without Lessee's consent, assign,
transfer or otherwise convey all or an}, part of its interest in the Pray-ct or this Lease. including
0
Lessor's rights to receive the Lease Payments or any part thereof (in which event Lessee agrees
to make all Lease Payments thereafter to the assignee designated by Lessor) and to receive tax
indemnity payments pursuant to Section 8(d) hereof. During the terni of this Lease, Lessee shall
keep, or cause to be kept, a complete and accurate record of ani such assignments in form
necessary to comply with Section 149 of the Code.
(b) Subject to the preceding subsection this Lease inures to Elle benefit of and is binding
upon the successors or assigns of the parties to this Lease.
Section 20. Events of Default. The occurrence of any one or snore of the following events
constitutes an "Event of Default" under this Lease:
(a) Lessee's failure to make any Lease Payment (or any other payment) as it becomes due
in accordance with the terms of this Lease, and the failure continues for 15 days after the due date;
(b) Lessee's failure to perform or observe any other covenant, condition or agreement to be
performed or observed by it under this Lease, and the failure is not cured or steps satisfactory to
Lessor taken to cure the failure, within 15 days after written notice of the failure to Lessee by
Lessor; or
(c) The discovery by Lessor that any material statement, representation or warranty made
by Lessee in this Lease or in any writing delivered by Lessee pursuant to or in connection with this
Lease is false, misleading or erroneous in any material respect.
Section 21. Remedies. Upon the occurrence of an Event of Default, and as long as the
Event of Default is continuing, Lessor may, at its option, exercise anv one or more of the following
remedies as to the Project; to whichever the Event of Default pertains:
(a) Upon an Event of Default described in Section 20(a) hereof, by appropriate court
action, enforce the pledge set forth in Section 2 of the Ordinance and Section 9 of this
Agreement so that during the remaining Lease Term there is levied oil all the taxable property in
the City of Paducah, Kentucky, Kentucky, in addition to all other takes, without limitation as to
the rate or amount, a direct tax annually in an amount sufficient to pay the Lease Payments when
and as due;
(b) Exercise any other right, remedy or privilege which may he available to it under the
applicable laws of the Commonwealth of Kentucky or any other applicable law or proceed by
appropriate court action to enforce the terms of this Lease or to recover damages for the breach of
this Lease or to rescind this Lease as to any or all of the Project.
Lessee will remain liable for all covenants and obligations under this Lease, and for all legal
fees and other costs and expenses, including court costs awarded by a court of competent
jurisdiction, incurred by Lessor with respect to the enforcement of any of the remedies under this
Lease, when a court of competent jurisdiction has finally adjudicated that an Event of Default has
occurred and enforced the remedies set forth in clauses (a) and (b) of this Section 21. The remedy
set forth in clauses (a) of this Section 21 shall only be available for an Event of Default described in
Section 20(a) and any satisfaction of Lease Payments as a result of actions taken under clause (b) of
9
this Section 21 shall reduce the amount of the direct annual tax required to be levied under clause
(a) of this Section 21.
Section 22. Notices. All notices to be given under this Lease shall be made in writing and
mailed by certified or registered mail, return receipt requested, to the paid at its address stated
below or at such other address as the party may provide in writing frau, time to time. All parties
listed belo", shall be sent a copy of any notice sent to any party pursuant to this Lease.
If to Lessee: City of Paducah, Kentucky, Kentucky
300 South 50' Street
Paducah, Kentucky 42003
Attn: Finance Director
and a copy to the then City Attorney
If to Lessor: Community Financial Services Bank
P.O. Bix 467
Benton, Kentucky 42025
Attention: Mr. Randell Blackburn
Section 23. Headings. All section headings contained in this Lease are for convenience of
reference only and are not intended to define or limit the scope of any provision of this Lease.
Section 24, Governing Law. This Lease shall be construed in accordance with and
governed by the laws of the Commonwealth of Kentucky.
Section 25. Delivery of Related Documetnts. Lessee will execute or provide, as requested
by Lessor, such other documents and information as are reasonably >iecessary with respect to the
transaction contemplated by this Lease.
Lessor and Lessee agree that this Lease or any other appropriate documents may be filed
or recorded to evidence the panics' respective interests in the Project and this Lease.
Section 26. Special Representations and Covenants of Lessor. Lessor represents that
Lessor is a banking corporation dully organized, existing and in good standing under the laws of
the Commonwealth of Kentucky; has full and complete power to enter into the Lease and to
enter into and carry out the transactions contemplated hereby, and to carry out its obligations
under this Lease; is possessed of frill power to own and hold real and personal property, and to
lease the same; and has duly authorized the execution and delivery ofihis Lease.
Section 27. Special Representations and Covenants of Lessee. Lessee represents that it
is a municipal corporation and political subdivision of the Commonwealth of Kentucky
responsible for promoting the health, safety, moral and general welfare of the inhabitants of the
City and that the acquisition and financing of the Project, and the leasing of the Project, will
advance such purposes. Lessee further represents that it intends to the maximum extent possible
to support and maintain the Project due to the essential nature of said Project.
t0
Section 28. DISCLAIMER OF WARRANTIES: THE LESSOR MAKES NO
WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE
VALUE, DESIGN, CONDITION, MERCHANTABILITY, FITNESS FOR PARTICULAR.
PURPOSE OR FITNESS FOR USE OF ANY PORTION OF THE PROJECT OR AS TO ITS
TITLE THERETO OR ANY OTHER REPRESENTATION OR WARRANTY WITH
RESPECT TO THE PROJECT.
Section 29. Entire Agreement; Amendment; Severability, (a) This Lease, together with
attachments and exhibits, and other documents or instruments executed by Lessee and Lessor in
connection with this Lease, constitute the entire agreement between the parties with respect to the
lease of the Project.
(b) This Lease may not be modified, amended, altered or changed except with the written
consent of Lessee and the Lessor.
(c) In an), provision of, or any covenant, obligation or agreement contained in this Lease is
determined by a court to be invalid or unenforceable, that detennination shall not affect any other
provision, covenant, obligation or agreement, each of which shall be construed and enforced as if
the invalid or unenforceable portion Nvere not contained in this Lease. The invalidity or
unenforceability shall not affect any valid or enforceable application thereof, and each such
provision, covenant. obligation or agreement shall be deemed to be effective, operative, made.
entered into or taken in the manner and to the frill extent permitted by lacy.
IN WITNESS WHEREOF, the parties have executed this Lease Agreement by their
authorized officers on the dates of the respective acknowledgments bat as of January 24, 2017.
ATTEST:
City Clerk
CITY OF PADUCAH, KENTUCKY,
KENTUCKY
[Signatures continue on the following page.]
Mayor
COMMUNITY FINANCIAL SERVICES BANK
By:
Title
12
EXHIBIT A
PROJECT
The Project consists of the acquisition, construction, installation and equipping of improvements
to the Julian Carroll Convention Center located on the following site:
13
EXHIBIT B
LEASE PAYMENTS
*The Interest Component of Base Rent is based on an interest rate equal to 1,98% per
annum through and including the Final Maturity Date.
"Taxable Rate of Interest*' means an interest rate per annum equal to 3.15%.
14
Principal
Interest
Total
Declining
Date
Component
Component`
Base Rent
.Balance
7/24/2017
$21,208
30,855.00
52,063.00
$3,000,000.00
1/24/2018
21,209
29;490.04
50,699,04
2,978,792.00
7/24/2018
24,102
29,280.07
53,382.07
2,957 583.00
L/24/2019
24,102
29,041.46
53,143.46
2,933;481.00
7/24/2019
23;622
28,802.85
52,424.85
2,909,379.00
1/24/2020
23,623
28,568.99
52,191.99
2,885,757.00
7/24/2020
23,821
28,335.13
52,156,13
2,862,134.00
1/24/2021
23,820
28,099.30
51,919.30
2,838,313.00
7/24/2021
24,158
27,863.48
52,021.48
2,814,493.00
1/24/2022
24,158
27,624.32
51,782.32
2,790,335.00
7/24/2022
24,639
27,385.15
52,024.15
2,766,177.00
1/24/2023
24,639
27,141.23
51,780.23
2,741,538.00
7/24/2023
25,265
26,897.30
52,162.30
2,716,899.00
1/24/2024
25,265
26,647.18
51,912.18
2,691,634.00
7/24/2024
26,241
26,397.05
52,638.05
2,666;369.00
1/24/2025
26,241
26,137.27
52,378.27
2,640,128.00
7/24/2025
26,071
25,877.48
51,948.48
2,613,887.00
1/24/2026
26,071
25,619.38
51,690.38
2,587,816.00
7/24/2026
203,103
25,361.28
228,464.28
2,561,745.00
1/24/2027
203,103
23,350.56
226,453.56
2,358,642.00
7/24/2027
207,144
21,339.84
228,483.84
2,155,539.00
1/24/2028
207,145
19,289.11
226,434.11
1.948,395.00
7/24/2028
211,267
17,238.38
228,505.38
1,741,250.00
1/24/2029
211,266
15,146.83
226,412.83
1,529,983.00
7/24/2029
215,470
13,055.30
228,525.30
1,318,717.00
1/24/2030
215,470
10,922.15
226,392.15
1,103,247.00
7/24/2030
219,758
8,78899
228,546.99
887,777.00
1/24/2031
219,758
6,613.39
226,371.39
668,019.00
7/24/2031
224,130
4,437.78
228,567.78
448,261.00
1/24/2032
224,131
2,218.90
226,349.90
224131.00
$3.000,000.00
$667,825.19
$3,667,825.19
*The Interest Component of Base Rent is based on an interest rate equal to 1,98% per
annum through and including the Final Maturity Date.
"Taxable Rate of Interest*' means an interest rate per annum equal to 3.15%.
14
EXHIBIT C
PURCHASESCHEDULE
On any Lease Payment Date, a sum necessary to pay the then existing aggregate Declining
Balance, as set forth in Exhibits B, plus any Interest Component accrued to the date of such
prepayment.
10856616v1
15
Exhibit B
Form of Interlocal AUcementl
INTERLOCAL COOPERATION AGREEMENT
THIS INTERLOCAL COOPERATION AGREEMENT (thc "Agreement') is made and
entered into as of January 1, 2017 by and between the CITY OF PADUCAH, KENTUCKY (the
"City") and the COUNTY OF McCRACKEN, KENTUCKY (the "County").
WITNESSETH
WHEREAS, the City, the County, the Paducah -McCracken County Convention and Visitors
Bureau, F/K/A Paducah -McCracken County Tourist and Convention Commission (the "Bureau") and
the Paducah -McCracken County Convention Center Corporation (1he "Corporation"), heretofbre
entered into an Interlocal Cooperation Compact dated as of June 1, 2001, as amended and
supplemented by the First Amendment to Interlocal Cooperation Compact dated as of July 1,
2010 (collectively, the "Existing Interlocal Compact") to develop and in7plement a plan of
financing and refinancing improvements to the Julian Carroll Convention Center and to construct
the Four Rivers Center for the Performing Amts (collectively, the "2DO1 Project"); and
WHEREAS, the Existing Interlocal Compact establishes that one-third (33 113%) of the
special transient room taxes levied by the County in accordance with Sections 91A.390 and
91A.392 of the Kentucky Revised Statutes, as amended (the "Room Tax") are pledged as
security for the City's outstanding General Obligation Refunding Bonds, Series 201013 (the
"Series 2010B Bonds") and to be deposited in the bond fund for the Series 201013 Bonds so long
as the Series 20108 Bonds remain outstanding; and
WHEREAS, the Series 2010B Bonds have a final maturity date of June 1, 2026; and
WHEREAS the City and the County have determined that it is necessary and desirable
that additional improvements be undertaken to the Julian Carroll Convention Center, including
related and appurtenant costs (the "New Project"); and
WHEREAS, the City and the County have further determined and do hereby confirm;
after consultation with the Bureau and the Corporation and solicitation of financing proposals;
that the most cost effective fonn of financing the New Project is through a General Obligation
Lease Agreement in an aggregate principal amount not to exceed $3,000,000 (the "Financing
Lease") between the City and Community Financial Services Bank (the "Financing Lessor") to
be entered into pursuant to the provisions of Section 65.940 through 65.956, inclusive; of the
Kentucky Revised States, as amended (the "Governmental Leasing Act"); and
WHEREAS, each of the City and the County have determined that the New Project
constitutes a public project, for which each of the City and the County would be individually
authorized to issue general obligation leases under the Governmental Leasing Act; and
WHEREAS; pursuant to Sections 65.210 to 65.300, inclusive, of the Kentucky Revised
Statutes, as amended (the "Interlocal Act"), the City and the County may join together to
accomplish what each may accomplish individually; and
WHEREAS, the City and the County have determined that it is in the public interest that
the New Project be financed by the City; and
WHEREAS in order to induce the City to issue the Financing Lease and thereby provide
financing for the New Project, the City and the County have determined that it is necessary and
desirable that the City and the County enter into this Agreement to provide for the pledge of the
Pledged Tax to the payment of the principal of, and interest on, the Financing Lease for so long
as the Financing Lease or obligations issued to refund the Financing Lease remain outstanding
and unpaid in fuJl; provided, however, that such pledge shall remain inferior and subordinate to
the pledge thereof under the Existing Interlocal Compact to the Series 2010B Bonds for so long
as the Series 2010B Bonds or any obligations issued to refund the Series 2010B Bonds remain
outstanding and unpaid in full; and
WHEREAS, as a result to the foregoing findings, the City and the County have
determined that it is advantageous and in the best interests of the inhabitants of the City and the
County that the City proceed to undertake the acquisition, construction and financing of the New
Project in the most cost effective manner pursuant to this Agreement and the Interlocal Act; and
WHEREAS, the City and the County now wish to establish their respective rights and
duties in connection with the financing of the Project and memorialize their arrangements for the
allocation of the Pledged Tax in order to provide for the orderly payment and retirement of the
Financing Lease, all in accordance with the Interlocal Act and the Governmental Leasing Act.
NTOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
BETWEEN THE PARTIES, IT IS AGREED AS FOLLOWS:
DEFINITIONS
The following capitalized terms shall have the following weanings as utilized in this
Agreement:
"CITY" means the City of Paducah, Kentucky acting by and through its City
Commission.
"CODE" means the Internal Revenue Code of 1986 as amended and all Regulations
promulgated thereunder.
"CONSTRUCTION FUND" means the account established by the Financing Lease into
which the proceeds of the Financing Lease shall be deposited.
"COUNTY" means the County of McCracken, Kentucky acting by and through its Fiscal
Court.
"DATE OF DELIVERY" means the date on which the Financing Lease is delivered to
the Financing Lessor.
"DEBT SERVJCE" means the aggregate annual principal aid interest requirements of the
Financing Lease.
I
"DUE DATE" means each date under the Financing Lease on which a payment of
principal of, or interest on, the Financing Lease (or any obligations issued to refund the
Financing Lease) is due and payable.
"EXISTING INTERLOCAL COMPACT" means the Interlocal Cooperation Compact
dated as of June 1, 2001, as amended and supplemented by the First Amendment to Interlocal
Cooperation Compact dated as of July 1; 2010, among the City, the County, the Bureau and the
Corporation.
"FINANCING LEASE" means the General Obligation Lease Agreement dated of its date
of initial issuance and delivery, between the City, as lessee, and Community Financial Services
Bank, as lessor, in an aggregate principal amount not to extend 53,000,000, as authorized
pursuant to the provisions of the Governmental Leasing Act,
"FINANCENG LESSOR" means Community Financial "Services Bank, a Kentucky
banking corporation, its successors and assigns.
"FINANCING ORDINANCE'S means the Ordinance passed and adopted by the City
Commission of the City authorizing the issuance of the Financing Lease.
"GOVERNMENTAL LEASING ACT" means Sections 65.940 through 65.956,
inclusive, of the Kentucky Revised Statutes, as amended.
"INTERLOCAL ACT" means Sections 65.210 through 65,300 inclusive, of the Kentucky
Revised Statutes, as amended.
"PLEDGED TAX" means 33 113% of the Room Tax.
"ROOM TAX" means the special transient room taxes levied by the County in
accordance with Sections 91A.390 and 91 A.392 of the Kentucky Revised Statutes, as amended.
"TERM OF THE FINANICING LEASE" means the period beginning with the dated date
of the Financing Lease and running until the last principal maturity of the Financing Lease is
paid and retired, including all interest thereon.
"NEW PROJECT" means the acquisition, construction, installation and equipping of
improvements to the Julian Carroll Convention Center, including reimbursement to the City of
the costs of a portion of such improvements heretofore incurred by the City,.
GENERAL FINANCING PLAN
It is the intention of the parties to this Agreement to set forth their respective rights and
duties in connection with financing certain portions of the New Project.
The County hereby consents and agrees to the issuance of the Financing Lease by the
City as an alternative to the procedures set forth in KRS 91A.390. The City shall issue the
Financing Lease in an aggregate principal amount not to exceed S3,000,000 which, after the
deduction of the expenses incident to the authorization and issuailve of said Financing Lease.
3
shall be utilized to pay the costs of the acquisition, constructicn and installation of the \Teri-
Project, including reimbursement to the City of the costs of si:ch improvements heretofore
incurred by the City,. The Lease shall be secured by the full faith, credit and taxing power of the
City, provided, however, that the County shall remit to the City, as and when received by the
County, the Pledged Tax up the amount of the Debt service on the Financing Lease as hereinafter
set forth, but only after application of the Pledged Tax in the manner and in the amounts required
under the Existing Interlocal Compact, which amounts, as and w'hen received by the City, shall
be applied by the City solely to the payment of (or reimbursement to the City for the payment oo
the principal and interest requirements on the Financing Lease through and including the final
maturity date of the Financing Lease or any obligations issued to refund the Financing Lease,
RIGHTS AND DUTIES OF THE CITY
The City shall adopt an ordinance authorizing the Financing Lease and issue the
Financing Lease pledging the full faith and credit of the City. After deducting the expenses
incident to the authorization and issuance of said Financing Lease, the City shall deposit the
proceeds of the Financing Lease in a designated construction fund and utilize such amounts to
pay the costs of the acquisition, construction and installation of the New Project, including
reimbursement to the City of the costs of such improvements heretofore incurred by the City,.
The City shall apply any the Pledged Tax received by it trcm the County solely to the
payment of principal of and interest on, the Financing Lease (or any obligations issued to refund
the Financing Lease) through and including the final maturity date of the Financing Lease or the
final maturity date of any obligations issued to refund the Financing Lease.
The City shall not be responsible in any way for the ongoing operation and maintenance
of the New Project.
RIGHTS AND DUTIES OF THE COUNTY
The County shall collect the Room Tax on a monthly basis and continue to allocate the
gross proceeds of the Room Tax in the manner set forth in the Existing Interlocal Compact until
such time as the Series 2010B Bonds or any obligations issued to refund the Series 2010B Bonds
have been paid in full. So long as the Series 2010E Bonds or any obligations issued to refund
the Series 201013 Bonds remain outstanding, any receipts of the Pledged Tax in excess of all
amounts required to be funded with the Pledged Tax under the Existing Interlocal Compact
during al)y calendar- year (but only up to the amount of the Debt Service for the Financing Lease
incurred in such calendar year), shall be deposited by the County with the City on or before
January 31 of the ensuing calendar year for reimbursement to the City for the Debt Service paid
on the Financing Lease (or any obligations issued to refund the Financing Lease) during the
calendar year that ended on the December 31 that immediately preceded the date of such January
31 deposit, with such payments to continue through and including the January 31 immediately
succeeding the final maturity date of the Financing Lease or the final maturity date of any
obligations issued to refund the Financing Lease.
On or before the January 31 of each calendar year following the retirement in full of the
Series 2010B Bonds or any obligations issued to refund the Series 2010B Bonds, the County
4
shall remit to the City the Pledged Tax receipts for the immediately preceding calendar year in an
amount equal to the Debt Service incurred by the City for the Financing Lease during the
calendar year ending on the December 31 immediately preceding such remittance, with such
remittance to continue through and including the January 31 immediately succeeding the final
maturity date of the Financing Lease or the final maturity date of any obligations issued to refund
the Financing Lease. The amounts so collected by the City shall be applied by the City solely to
reimburse the City for the Debt Service paid by the City on the Financing Lease (or any
obligations issued to refund the Financing Lease) during the ininediately preceding calendar
year ending on December 31,
The County shall not be responsible in any way for the ongoing operation and
maintenance of the New Project.
AGREEMENT AS CONTRACT; FINANCING LESSOR AS THIRD PARTY BENEFICIARY
This Agreement is made for the benefit and security of the- City and all those who may
become the Financing Lessor (or the registered assignee of the Financing Lessor).
DECLARATION OF PUBLIC POLICY
The City and the County hereby declare that it is in the best interest of each to cooperate,
in the development of the New Project, which is declared to be a public project for public
purposes as defined in the Kentucky Revised Statutes, and in accordance with this declaration
have entered into this Agreement pursuant to the provisions of the lnfeerlocal Act in order that the
public policy goals inherent in the New Project may be realized by the City and the County.
DURATION AND TERMINATION: AMENDMENTS
This Agreement shall become operational and have force and effect upon its execution
and approval by the Deparunent for Local Government pursuant to KRS 65.260, and the filing of
this Agreement with the Clerk of the County of McCracken; Kentucky, all pursuant to the
Interlocal Act. The duration of this Agreement shall be from its effective date through and
I ncluding the date the January 31 immediately succeeding the date the Financing Lease (or any
obligation(s) issued to refund the Financing Lease) is paid in full, whereupon this Agreement
shall be deerned terminated. This Agreement may be amended or any of its terms modified only
by a written document authorized, executed and delivered by each of the parties hereto; provided
that no change, alteration or amendment shall be made to the terms hereof so long as the
Financing Lease remains outstanding without the consent of the City and the Financing Lessor.
NON -LIABILITY OF OFFICERS AND EMPLOYEES
No officer or employee of the City or the County shall be subject to any personal liability
for any debt or contract created by this Agreement or as a result thereof
NATURE OF AGREEMENT
The City and the County agree to engage in a joint and cooperative undertaking only
within the scope set out in this Agreement and do not intend to create among them any
5
relationship of surety, indemnification or responsibilities for debts, liabilities or claims, or
liabilities incurred by any of the City or the County in their govcnimental operations; other than
as specifically set out herein. Furthermore, the execution of this Agreement shall not constitute a
waiver of any defense or immunity that the County or the City would otherwise be entitled to
under any applicably law.
MISCELLANEOUS
This Agreement shall be binding upon the parties hereto and upon their respective
perinitted successors and transferees.
Nothing expressed or implied herein is intended or shall be construed to confer upon any
person, firm or corporation other than the parties hereto and the Financing Lessor, any right,
remedy or claim by reason of this Agreement or any term hereof, and all terns contained herein
shall be for the sole and exclusive benefit of the parties hereto, and their successors and
permitted transferees and said Financing Lessor.
This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Kentucky.
if one or more provisions of this Agreement, or the applicability of any such provisions
for any set of circumstances shall be determined to be invalid or ineffective for any reason, such
determination shall not affect the validity and enforceability of the remaining provisions of this
Agreement or the applicability of the provisions found to be invalid or ineffective for a specific
set of circumstances to other circumstances.
This Agreement may be amended or any of its terms modified only by a written
document authorized, executed and delivered by each of the parties Hereto.
This Agreement may be executed in one or more counterparts and when each party hereto
has executed at least one counterpart, this Agreement shall become binding on all parties and
such counterparts shall be deemed to be one and the same document.
6
17N WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized representatives as of the date first above wriilen,
CITY OF PADUCAlf, KENTUCKY, Authorized
by Action of the City Commission of the City on
December 13, 2016
Mayor
Attest:
City Clerk
COUNTY OF MCCRACKEN, KENTUCKY,
Authorized by Action of the Fiscal Court of the County
on December 27, 2016
Judge/Executive
Attest:
Fiscal Court Clerk
The foregoing instrument Nvas prepared by:
Dirk M. Bedarff, Esq.
Dinsmore & Shohl LLP
50 East RiverCenter Boulevard, Suite 1 150
Covington, Kentucky 41011
COMMONWEALTH OF KENTUCKY
OFFICE OF THE GOVERNOR
DEPARTMENT FOR LOCAL GOVERNMENT
10 2 4 CAPITAL CENTER DRIVE, SUITE 3 4 0 -
FRANKFORT, KENTUCKY 4 0 6 0 1 - 8 2 0 4
(502)573-2382
INTERLOCAL COOPERATION AGREEMENT
between
McCracken County, Kentucky and
Cite of Paducah, Kentucky
Approved 2017
By:
Commissioner, Department of Local Government
1084o974e1
NOTICE OF ADOPTION AND SUMIIIARY OF ORDINANCE NO.
The City Commission of the City of Paducah, Kentucky, at a meeting held on December 13,
2016, gave second reading to, and adopted, the following ordinance;
AN ORDINANCE OF THE CITY OF PADIJCAH, KENTUCKY
AUTHORIZING AND APPROVING A GENERAL OBLIGATION LEASE
WITH COMMUNITY FINANCIAL SERVICES BANK IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $3,000,000 TO PROVIDE
FINANCING FOR THE COSTS OF THE ACQUISITION, CONSTRUCTION,
INSTALLATION AND EQUIPPING OF IMPROVEMENTS TO THE JULIAN
CARROLL CONVENTION CENTER, INCLUDING RELATED AND
APPURTENANT COSTS; PROVIDING FOR THE PAYMENT AND
SECURITY OF THE LEASE; CREATING A SINKING FUND; AUTHORIZING
THE EXECUTION OF VARIOUS DOCUMENTS RELATED TO SUCH
LEASE; MAKING CERTAIN DESIGNATIONS REGARDING SUCH LEASE;
AND AUTHORIZING AND APPROVING AN INTERLOCAL COOPERATION
AGREEMENT WITH THE COUNTY OF MCCRACKEN, KENTUCKY TO
PROVIDE ADDITIONAL SOURCES OF PAYMENT FOR THE PRINCIPAL
OF, AND INTEREST ON, SUCH LEASE.
The Ordinance authorizes the City of Paducah, Kentucky (tile "City") to (i) execute and
deliver a general obligation lease agreement (the "Financing Lease") in the maximum aggregate
principal amount of 53,000,000 with Community Financial Services Bank (the "Financing
Lessor") in order to finance improvements to the Julian Carroll Convention Center, and (ii) an Interlocai
Cooperation Agreement (the "Interlocal Agreement") with the County of McCracken, Kentucky
(the "County"), whereby the County will remit to the City a portion of certain taxes collected by
the County under Sections 91 A.390 and 91 A.392 of the Kentucky Revised Statutes, as amended,
in order to provide funds to the City to pay, or reimburse the City for the payment of. debt service
on the Financing Lease.
The Ordinance approves the forms of the Financing Lease and the Interlocal Agreement
presented to the City Commission of the City and authorizes the Mayor and City Clerk to execute
the Financing Lease and the Interlocal Agreement with such changes therein as shall not be adverse
to the City and as may be approved by the Mayor and City Clerk.
The Ordinance further provides for a general obligation pledge to assess sufficient taxes to
comply with the obligations to pay lease payments under the Financing; Lease. The full text of the
section relating to the pledge to levy and assess a tax to pay the Financing Cease is as follows:
"Section 2. General Obligation Pledge. Pursuant to the Constitution of the Commonwealth
and Chapter 66 of the Kentucky Revised Statutes, as atncnded (the "General Obligation
Statutes"), the obligation of the City created by the Financing Lease shall be a full general
obligation of the City and, for the prompt payment of the Lease Payments (as defined in the
Financing Lease), the full faith, credit and revenue of the City are hereby pledged. During the
period the Financing Lease is outstanding, there shall be and there hereby is levied on all the
taxable property in the City; in addition to all other taxes, without liirnitation as to rate, a direct
tax annually in an amount sufficient to pay the Financing Lease Pa,�Ments on the Financing Lease
when and as due; it being hereby found and determined that current tax rates are within all
applicable limitations. Said tax shall be and is hereby ordered computed, certified, levied and
extended upon the tax duplicate and collected by the same officers in the same manner and at the
same time that taxes for general purposes for each of said years are certified, extended and
collected. Said tax shall be placed before and in preference to all other items and for the full
amount thereof; provided; however, that in each year to the extent that the other taxes or
revenues of the City are available for the payment of the Lease Payments and are appropriated for
such purpose, the amount of such direct tax upon all of the taxable property in the City shall be
reduced by the amount of such other taxes or revenues so available and appropriated.
The City Clerk of the City of Paducah hereby certifies that the above summary is true and correct
and written in a way calculated to inform the public of its content. 1 X11 text of (lie above Ordinance is
available in the Office of the City Clerk; 300 South Fifth Street, Paducah, .Kentucky 42002.
Is/ Tammy Sanderson
City Clerk,
City of Paducah, Kentucky
CERTIFICATION
The undersigned Attorney at Law, iieenSed to practice in Kentucky, hereby certifies that the
foregoing title sucrunary of Ordinance No. of the City of Paducalf, Kentucky, was prepared by the
undersigned and constitutes a general summary of essential provisions or said ordinance, reference to the
full text of which ordinance is hereby made for a complete statement of its provisions and terms.
By: /s/ Dirk M. Bedarff, Esq.
Dinsmore & Shohl 1.LP
50 East River Center Boulevard, Suite 1150
Covington, Kentucky 4 101 1
Agenda Action Form
Paducah City Commission
Meeting Date: December 6, 2016
Short Title: Amending Chapter 2-591.(B) to specify what public officials have
authority of citation officer under Code of Ordinances of the City of Paducah
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Glenn Denton and Fire Prevention Personnel
Presentation By: Steve Kyle
Background Information:
The Kentucky General Assembly passed HB 422 in 2016, which abolishes and phases out the
Kentucky Nuisance Code Enforcement Act as of January 1, 2017. in favor of a Code Enforcement
Board Structure.
The City of Paducah is modifying Chapter 42 of the Code of Ordinances to allow for the creation of a
Code Enforcement Board, Code Enforcement Officers and other related Ordinances and Sections.
This Ordinance will repeal and replace Chapter 2-591 of the City of Paducah Code of Ordinances in its
entirety and replace same.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Staff Recommendation: Establish an Ordinance Amending Chapter 2-591(B) to
specify what public officials have authority of Citation Officers under the Code of
Ordinances of the City of Paducah.
Attachments: Ordinance
Department Head City Clerk City Manager
200087
ORDINANCE NO. 2016 — 12 -
AN ORDINANCE AMENDING CHAPTER 2-591(B) AND
MODIFYING ITS CONTENT BY SPECIFYING WHAT PUBLIC
OFFICIALS HAVE THE AUTHORITY OF CITATION OFFICER
UNDER THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH,KENTUCKY.
WHEREAS, the Kentucky General Assembly passed HB 422 in 2416;
which abolishes and phases out the Kentucky Nuisance Code Enforcement Act as of
January 1, 2017 in favor of a Code Enforcement Board structure; and
WHEREAS, the City of Paducah is modifying Chapter 42 of the Code of
Ordinances of Paducah, Kentucky to allow for the creation ofa Code Enforcement
Board, Code Enforcement Officers, and other related ordinances and sections; and
WHEREAS; the City of Paducah desires to specify its Citation Officers,
and
WHEREAS, this Ordinance will repeal and replace Chapter 2-591 of the
City of Paducah Code of Ordinances in its entirety and replace same.
NOW THEREFORE be it ordained by the City Commission of the City
of Paducah as follows:
SECTION 1. Chapter 2, section 591 is repealed in its entirety and
replaced as follows:
Sec. 2-591, - Designated officials.
(a) The City does hereby empower the individuals who serve in the
hereinafter referenced positions to act in the position of Citation Officers and to have
such authority and power as provided in KRS 83A.087.
(b) The positions which are hereby accorded with the authority of
Citation Officer are as follows:
(1) Fire Chief.
(2) Fire Marshal.
(3) Deputy Fire Marshall
(4) Chief Building and Electric -A Inspector.
(5) Deputy Building Inspector.
Final Version 12!06:16
(6) Deputy Electrical Inspector.
(7) Any person who is certified for Building or Electrical
Inspection.
(S) Code Enforcement Officer.
(9) Parking Control Specialist.
(10) City Engineer.
(H) Stormwater and Drainage Engineer.
SECTION 2. Severability. If any section, subNection, or clause of this
chapter shall be deemed to be unconstitutional or otherwise invalid; the validity of the
remaining sections, subsections, and clauses shall not be affected.
SECTION 3. Effective Date. This Ordinance shall be read on two
separate days, published pursuant to KRS 424 and become effective on January 1, 2017.
GAYLE KALER, MAYOR
ATTEST:
City Clerk
Introduced by the Board of Commissioners, December 6, 2016
Adopted by the Board of Commissioners, December 13, 2016
Recorded by City Clerk, December 13, 2016
Published by The Paducah Sire, 2Q1i6
lordl2-591 Citation Officer
Final Version 12,'0616
Agenda Action Form
Paducah City Commission
Meeting Date: December 6, 2016
Short Title: Repealing Chapter 42, Sections 1 through 100 of the Nuisance Code
and Related Ordinances and replacing them in their entirety
®Ordinance D Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Glenn Denton and Fire Prevention ilersonnel
Presentation By: Steve Kyle
Background Information;
The Kentucky General Assembly passed HB 422 in 2016; whiclr abolishes and phases out the
Kentucky Nuisance Code Enforcement Act as of January 1, 2017, in favor of a Code Enforcement
Board Structure.
The City Commission desires to create, under KRS 65.8801 et seq. a City of Paducah Code
Enforcement Board.
This Ordinance will Repeal Chapter 42, Sections 1 through 100 in its entirety; and will,
upon the effective date, replace Sections 1 tluough 100 of Chapter 42
Goal: ❑Strong Economy ® Quality Sea -vices❑ Vital Neighborhoods❑ Restored Downtowns
Staff Recommendation: Establish an Ordinance Repealing Chapter 42, Sections 1-
100 and replacing them in their entirety and establishing a Code Enforcement Board
Attachments: Ordinance
f
Department Head
City Clerk
City Manager
20009=
ORDINANCE NO. 2016-
AN ORDINANCE COMPLETELY REPEALING CHAPTER
42, SECTIONS 1 THRU 100, THE NUISANCE CODE AND
RELATED ORDINANCES AND REPLACING THEM IN
THEIR ENTIRETY WITH A CODE ENFORCEMENT
BOARD AND RELATED ORDINANCES, THUS REVISING
CHAPTER 42, OF THE CODE OF ORDINANCES OF THE
CITY OF PADUCAH, KENTUCKY
WHEREAS, the City of Paducah has operated under the Kentucky Nuisance
Code Enforcement Act to protect, promote, and improve the health, safety, and welfare of
the citizens residing within the City of Paducah; and
WHEREAS, the Kentucky General Assembly passed HB 422 in 2016, which
abolishes and phases out the Kentucky Nuisance Code Enforcement Act as of January 1,
2017 in favor of a Code Enforcement Board structure; and
WHEREAS, by authorizing the creation of a code enforcement board as
authorized by KRS 65.8801 et sect, with the authority to protect, promote, and improve
the health, safety, and welfare of the citizens residing within the City of Paducah and
having the authority to issue remedial orders, impose civil mines and refer for criminal
prosecution in order to provide an equitable, expeditious, effective and inexpensive
method of ensuring compliance with the ordinances adopted herein and in force within
the City;
WHEREAS, the City Commission of the City of Paducah, Kentucky, desires to
utilize the authority granted in KRS 65.8801 et seq. by creating a City of Paducah Code
Enforcement Board and enacting certain ordinances pursuant to KRS 65.8801; and
WHEREAS, this Ordinance will revise Chapter 42, sections 1 thru 100, of the
City of Paducah Code of Ordinances in its entirety as written and replace same,
NOW THEREFORE be it ordained by the City Commission of the City of
Paducah as follows;
Final Version 12/06!2016
SECTION A. REPEAL: Upon the effective date, the current sections of
Chapter 42, section 1 thru 100, are hereby repealed in dicir entirety, and
replaced as described below.
SECTION B. REPLACEMENT: Upon the effective date, the section 1
thru 100 of Chapter 42 of the City of Paducah Code of Ordinances are
replaced as follows:
Article I. SECTIONS 42-1 thxough 42-30 are hereby reserved.
Article 1I. SECTION 42-31. Title of article. This article shall be kno\s-n and
may be cited as the "Code Enforcement Board Ordinance."
SECTION 42-32. Definitions. The following words, terms and phrases, when
used in this article, shall have the meanings ascribed to them in this section, except where
the context clearly indicates a different meaning:
Abalement costs may mean a city's necessary and reasonably; costs for and
associated Nvith clearing, preventing unauthorized entry to, or demolishing all or a portion
Of a structure or premises, or taking any other action with regard to a structure or
premises necessary to remedy a violation and to maintain and preserA�e the public health;
safety and welfare in accordance with any city ordinance.
Citation shall mean a detennination by the Code Enforcement Officer that a
violation has been committed; and that determination shall be final, unless properly
contested.
Code Enjbivement Board shall mean the administrative body created herein and
acting under the authority of the Local Government Code Enforcement Board Pict, KRS
65.8801 to 65.8839.
Code Enforcement Officer shall mean all city citation officers as defined in
section 2-591 of article VII of chapter 2 of the Paducah Code of Ordinances.
Code shall mean any ordinances adopted by the city in chapter 42, articles 1, It
and/or III herein.
Final Order means any order: Issued by the code enforcement board in accordance
accordance with this ordinance that is not appealed; Created because a violator neither paid
paid nor contested the citation as provided in this ordinance; Or created because a violator
2 Final Version 12'06/2016
failed to appear at a hearing the violator requested to contest the citation as provided in this
this ordinance.
Imminent Danger means a condition which is likely to cause serious or life-
threatening injury or death at any time.
Owner means a person, association, corporation, nartliership or other legal entity
having a legal or equitable title in real property.
Person shall mean any person, individual, firm, parivership, association,
corporation, company or organization of any kind.
Premises or property shall mean a lot, plot, or parcel of land, including any
structures upon It.
Remedy shall mean the action taken to abate any nuisance to bring property in
violation of the nuisance code into compliance with the requirements of this chapter,
See. 42-33. - Creation and membership.
There is hereby created pursuant to KRS 65.8801 to KRS 65.88839 within the
city. a City of Paducah Code Enforcement Board which shall N. composed of five
member(s), all of whom shall be residents and registered voters of the city for a period of
at least one year prior to the creation of the board and shall reside there throughout the
term in office.
Sec. 42-34. - General powers,
(a) The Code Enforcement Officer shall have ,hie power to issue citations for
violations of the code. Such citation shall be a final determination unless contested
pursuant to the hearing procedures provided under section 42-40.
(b) The Code Enforcement Board shall have the power to conduct hearings,
issue remedial and final orders and impose fines upon a final determination as a method
of enforcing the nuisance code when a violation of the code: has been determined by the
Code Enforcement Officer and a contest to the board has been initiated.
(c) The Code Enforcement Board shall have the authority to conduct hearings
and make determinations regarding all nuisance code violations, but shall not have the
authority to conduct hearings and snake determinations regarding violations of article IV -
Noise of chapter 42 of the Paducah Code of Ordinances or violations of buildings and
buildings regulations in chapter 18 of the Paducah Code of Ordinances.
Final Version 12'06!2016
(d) The Code Enforcement Board shall have the authority to conduct hearings
and make determinations regarding appeals from the decision of the Deputy Chief/Fire
Marshall of the Fire Prevention Division as to a rental occupancy permit set forth in
section 42-41.5.
Sec. 42-35 - Appointment of members; term of office; removal from office.
(a) Members of the Code Enforcement Board shall be residents and registered
voters of the city for a period of at least one year prior to joining the board and shall
reside there throughout the term in office and shall be appointed by the Mayor of the City
of Paducah, subject to the approval by the Paducah City Commission,
(b) The initial appointment to a five -member Code Elisforcement Board shall
be as follows:
(1) Two members appointed to a one-year term.
(2) Two members appointed to a two-year term,
(3) One member appointed to a three-year term.
All subsequent appointments shall be for a term of three }ears. A member may be
reappointed by the Mayor, subject to approval by the Paducah City Commission.
(c) The Mayor may appoint, subject to the approval of the legislative body,
one alternate member to serve on the Code Enforcement Board in the absence of regular
member(s).
(d) Any vacancy on the board shall be filled by the Mayor, subject to approval
of the Paducah City Commission within 30 days of the vacancy, if the vacancy is not
filled within that time period, the Paducah City Commission sha.l :Fill the vacancy.
(e) A code board member may be removed from office by the Mayor for
absenteeism or inability to meet, misconduct, inefficiency, or wiJil' 1 neglect of duty. The
Mayor must submit a written statement to the member and the Paducah City Commission
setting forth the reasons for removal, but removal shall not be subject to approval of the
Paducah City Commission,
See. 42-36. - Organization of board; meetings; quorum; and minutes
Final Version 12:062016
(a) If the board consists of five members, it shall annually elect a chair from
among its members. The Chairman shall be the presiding officer and a full voting
member of the board.
(b) Regular meetings of the Code Enforcement Board shall be held monthly
on a date to be set by the board. Meetings other than those regularly scheduled shall be
special meetings held in accordance with the requirements or the Kentucky Open
Meetings Act, and the board may adopt a procedure for special meetings, if necessary.
(c) All meetings and hearings of the Code Enforcement Board shall be held in
accordance with the requirements of KRS 65.8801 et seq., Roberts Rules of Order, the
Kentucky Open Meetings Act, and the Kentucky Open Records Act.
(d) A majority of the members of the Code Enforcement Board shall
constitute a quorum for all purposes. A decision reached by a quorum of the Code
Enforcement Board present at a properly called meeting shall constitute a decision of the
entire Board.
(e) Minutes shall be kept for all proceedings of the Code Enforcement Board
and the vote of each member on any issue decided by the hoard shall be recorded in the
minutes.
Sec. 42-37. - Conflict of interest.
Any member of the Code Enforcement .Board who has any direct or indirect
financial or personal interest in any matter to be decided, shall disclose the nature of the
interest and shall disqualify himself from voting on the inaner in which he has an interest
and shall not be counted for purposes of establishing a quorum.
Sec. 42-38. - Jurisdiction.
The Code Enforcement Officer and Code Enforcement Board shall have
jurisdiction to enforce and shall enforce those city ordinances and code provisions which
specifically designated to the Code Board enforcement.
Sec. 42-39. - Powers of the Code Enforcement Board,
The City of Paducah Code Enforcement Board shall leave the following powers
and duties over all matters contained within this article:
5 Final Version 12;06/2616
(a) To adopt rules and regulations to govern its operations and the conduct of
its hearings.
(b) To subpoena witnesses and to allow code enforcement officers to serve
subpoenas.
(c) To conduct hearings to determine if there has been a violation of the code.
(d) To take testimony under oath. The chairman shall have the authority to
administer oaths for the purpose of taking testimony.
(e) To make findings of fact and issue remedial or final orders necessary to
remedy any violation of the code or code provision which the board is authorized to
enforce,
(f) To impose fines, as authorized, on any person found to have been in
violation.
(g) To order liens to be filed for the collection of fines; charges, costs.
penalties, and fees, including attorney's fees.
(h) To conduct hearings to consider appeals from the determination of the
Deputy ChieflFire Marshall of the Fire Prevention Division as to the suspension;
revocation, or denial of a rental occupancy permit in accordance with Section 42-41.5.
Sec. 42-40. - Enforcement hearing.
The following requirements shall govern all enforcement hearings before the
board:
(a) If the alleged violator desires to contest the citation, he or she may initiate
a hearing before the Code Enforcement Board after a citation is issued by a Code
Enforcement Officer.
(b) Except as provided in subsection (c) below, if a Code Enforcement Officer
believes, based on his personal observation or investigation; that a person has violated the
code, he shall issue a notice of violation to the offender allowing the offender five (5)
business days to remedy the violation without fine. The offender may be allowed a
6 Final version 12/06./2016
reasonable extension of time to remedy the violation without fine at the discretion of the
Code Enforcement Officer, if requested by the offender.
1. The notice of violation shall be reasonably calculated to inform the
offender of the nature of the violation, and may be in the form of a posted sign notice on
or near the door, if unsafe conditions exist for a property with a dwelling or structure, or
in the form of a posted sign for vacant lots.
(c) If the offender fails or refuses to remedy the violation within the time
allotted by the Code Enforcement Officer, the Code Enforcement Officer is authorized to
issue a citation. The citation shall represent a determination by the Code Enforcement
Officer that a violation has been committed, and that detemiination shall be final unless
contested by the alleged violator and taken before the Code Enforcement Board.
(d) Nothing in this article shall prohibit the city from taking immediate action
to remedy a violation of its ordinances when there is reason to believe that the violation
presents a serious threat to the public health, safety, and \Nelfare, or if in the absence of
immediate action, the effects of the violation will be irreparable or irreversible, or if other
specific circumstances merit immediate abatement.
(e) The citation issued by the Code Enforcement Officer shall contain the
following information:
1. The date and time of issuance;
2. The name and address of the person to «-horn the citation is issued;
3. The date and time the offense was committed;
4. The facts constituting the offense;
5. The section of the code or the number of the ordinance violated:
G. The name of the Code Enforcement Officer;
7. The fine that will be imposed for the violation if the person does
not contest the citation;
8. The maximum fine that may be imposed if the person elects to
contest the citation;
9. The procedure for the person to follow in order to pay the line or to
contest the citation;
10. A statement that if the person fails to pay the fine set forth in the
citation or contest the citation, within the time allowed, the person
shall be deemed to have waived the right to a hearing before the
Final Version 12;66!2016
Code Enforcement Board to contest the citation and that the
determination that the violation was committed shall be final; and
11. Notice that a lien may be filed or foreclosure proceedings initiated
to collect fines, charges, costs, penalties, and fees, including
attorney's fees.
(f) Upon receipt of a citation, the offender shall respond to the citation within
seven business days of the date of receipt by either paying the fine or requesting, in
writing, a hearing before the Code Enforcement Board to contest the citation. If the
offender responds by paying the fine, the offender shall still be required to remedy the
violation and will be given a reasonable time to remedy. If the offender fails to remedy
the violation. another Notice of Violation may be issued, in accordance with subsection
(b) above, for another violation of the nuisance code. If the person fails to respond to the
citation within seven days, the person shall be deemed to have waived the right to a
hearing and the determination that a violation was committed shall be considered final.
(g) If the offender does not contest the citation within the time prescribed, the
Code Enforcement Officer issuing the citation shall enter a final order determining that
the violation was committed, no contest was initiated, and then cause the violation to be
abated and/or impose the fine set forth in the citation. If the offender does not remedy in
the time provided, another notice of violation may be issued, in accordance with
subsection (b) above; for another violation of the nuisance code. A copy of the final order
shall be served on the offender.
Sec. 42-41. - Enforcement hearing; notice; and final order.
(a) When a hearing has been requested, the Code Enforcement Board shall
schedule a hearing. The board may hold hearings once a month or more frequently as
necessary or needed.
(b) Not less than seven days before the date of the hearing, the Code
Enforcement Board shall notify the requester of the date, tijne, and place of the hearing.
The notice may be given by standard U.S. mail; certified mail, return receipt requested;
by personal delivery; or by leaving the notice at the person's usrIal place of residence with
any individual residing therein who is 18 years of age or older.
(c) Any person requesting a hearing before the Code Enforcement Board who
fails to appear at the time and place set for the hearing shall be deemed to have waived
the right to a hearing to contest the citation and a determination that a violation was
Final Version 12/06'2016
committed shall be entered and become final. The Code Enforcement Board shall enter a
final order determining the violation was committed and shall cause the nuisance to be
abated and/or impose the fine set forth in the citation. The Final order shall provide the
offender a reasonable time to remedy the violation. If the offender does not remedy in the
time provided, another notice of violation may be issued, in accordance with section 42-
42-40(b), for another violation of the code. A copy of the final order shall be served upon
the offender.
(d) All testimony shall be taken under oath and recorded. Testimony shall be
taken from the Code Enforcement Officer, the alleged violator, and any witnesses to the
violation offered by the Code Enforcement Officer or alleges{ violator. formal rules of
evidence shall not apply, but fundamental due process shall be observed and shall govern
the proceedings.
(e) The Code Enforcement Board shall, based cin the evidence, determine
whether a violation was committed. In making its determination, the Code Enforcement
Board shall use an arbitrary and capricious standard and shill uphold the citation unless
the issuance of the citation was clearly erroneous. The Code Enforcement Board shall
uphold the citation if pictorial or photographic evidence supporting the citation is
provided by the Code Enforcement Officer. If no pictorial or photographic evidence is
provided and the board determines that no violation was committed, an order dismissing
the citation shall be entered. If pictorial or photographic evidence is provided or if no
such evidence is provided and the board still determines that a violation was committed.
an order shall be issued upholding the citation and either imposing a fine up to the
maximum authorized by this or other ordinance or requiring the offender to remedy a
continuing violation, or both,
(1) The final order shall provide the offender a reasonable time to
remedy the violation. If the offender does not remedy in the. time provided in the final
order, another notice of violation may be issued, in accordance with subsection 42-40(b),
for another violation of the nuisance code.
(f) Every final order of the Code Enforcement Board shall be reduced to
writing, which shall include the date the order was issued. A copy shall be furnished to
the person named in the citation, If the person narned in the citation is not present when
the final order is issued; the order shall be delivered in accordance with the procedures set
forth herein.
9 Final Version 11,06'2016
(g) The Code Enforcement Officer, at his discretion, may remedy the violation
to bring the property into compliance with the Code, if the citation is not contested or if a
final order upholding the citation is entered by the Code Enforcement Board.
(h) Nothing in this Section shall prohibit the city froir taking immediate
action in an urgent situation. if necessary, as determined by the Fire Chief or the City
Manager.
Sec. 42-41.5. - Rental occupancy permit appeals.
In the event a landlord wishes to appeal the determination of the Code
Enforcement Officer as to the suspension; revocation, or denial of rental occupancy
pennit, the appeal shall be taken before the Code Enforcement Board in accordance with
the following provisions:
(a) Upon receipt of an appeal from a landlord, the Code Enforcement Board
shall schedule a hearing. The Board shall hold hearings once a month. All parties to the
appeal shall be notified of the time and place of the hearing by letter mailed by certified
snail, no later than seven days prior to the date of hearing. The Board shall render a
decision within five working days after the hearing.
(b) At the hearing, the Code Enforcement Board shall licar all relevant
evidence and argument. The Board may admit and give probati},e effect to evidence
which possesses probative value commonly accepted in administrative hearings,
(c) The issue to be determined by the Code Enforcement Board shall be
Nvhether the Code Enforcement Officer's determination of suspension.. revocation or
denial is based upon a preponderance of the evidence submitted. 'Flee Code Enforcement
Board may affirm, modify,, or reverse the action of the Code Enforcement Officer. The
final decision of the Board shall be mailed to the landlord.
(d) A notice to tenants of the final decision of the Code Enforcement Board
shall be mailed to each tenant and prominently posed on the building. If applicable, the
notice shall indicate the date upon which the tenants must vacate the building and shall
clearly indicate which rental dwelling units are affected.
(e) Any appeal properly taken under this section shall suspend the
enforcement of the Code Enforcement Officer's determination. Lalic.ss the Code
10 Final Version 1 2106/20 1 6
Enforcement Officer's determination finds the landlord's noncompliance to be life
threatening.
Sec. 42-42. - Appeals; final judgment.
(a) An appeal from any final written order of the Code Enforcement Board
may be made to the McCracken County District Court «ithin 30 days of the date the
order is issued. 'The appeal shall be initiated by the filing of a complaint and a copy of the
Code Enforcement Board's final order in the same manner as any civil action under the
Kentucky Rules of Civil Procedure.
(b) The action before the District Court shall be limited to a review of the
record created before the Code Enforcement Board. If the court finds that a violation
occurred, the offender shall be ordered to remedy the violation and pay to the city all
fines, charges, fees, including attorney's fees, and penalties occurring as of the date of the
judgment. The district court judge shall provide the offender a reasonable time to remedy
the violation, If the offender does not remedy in the time provided, another notice of
violation may be issued, in accordance with subsection 42-40(b), for another violation of
the nuisance code. If the district court judge fails to protide the offender with time to
remedy the violation, the offender shall have the time provided in the final order of the
Code Enforcement Board to remedy the violation. If the court finds a violation did not
occur, the city shall be ordered to dismiss the notice. The offender shall not be entitled to
recover attorneys fees or costs.
(c) If no appeal frorn a final order of the Code Enforcement Board is filed
within the time period set in subsection (a) above, the Co.l.e Enforcement Board's order
shall be deemed final for all purposes.
Sec. 42-43. - Ordinance fine schedule.
Violations of ordinances that are enforced by the Code Enforcement Board shall
be subject to the following schedule of civil fines:
(a) If a citation for a violation of the nuisance code is not contested by the
person charged with the violation, the penalties set forth in this subsection may apply per
inspection: If the code enforcement officer is required to make inspections beyond the
initial inspection and one additional follow-up inspection, to determine if the required
corrections have been made, then the Code Enforcement Board shall assess the following
Final Version 12'0612016
fines not to exceed the value of the property as detennined by the Property Valuation
Administrator:
3rd Inspection
and All
Inspections
Subsequent
Inspections
Abandoned Vehicles and Appliances; Grass, Weeds, Litter, Solid waste; I $100.00
Other Nuisances Defined By 42-50(a)(1-7)
(b) If the citation is contested and a hearing before the Code Enforcement
Board is required, the following maximum penalties may be imposed at the discretion of
the board per inspection not to exceed the value of the property as recorded by the
Property Valuation Administrator:
Inspections
3rd
Inspection
4th
Inspection
5t1.Iuspection and All
Subsequent Inspections
Property
$250.00
$350.00
5500.00
Maintenance
Sec. 42-44, - Lien; fines, charges, abatement costs, fees, penalties, attorney
fees and costs,
(a) The city shall possess a lien on the property owned by the person found by
a non -appealable final order, or by a final judgment of the court; to have committed a
violation of the code for all fines assessed for the violation and for all charges, costs,
penalties, abatement costs, and fees, including without limitation attorney's fees and a
$30.00 administration fee, incurred by the city in connection with the enforcement of the
code. The lien shall bear interest at the rate of four percent per aninim until paid. An
affidavit of the code enforcement officer shall constitute prima facie evidence of the
amount of the lien and the regularity of the proceedings pursuant to KRS 65,8801 to KRS
65.8839.
(b) A notice of the lien may be recorded in the office of the county clerk. The
lien shall be notice to all persons from the time of its recording and shall bear interest
until paid. The lien shall continue for ten (l 0) years following the date of the
nonappealable final order or final court judgment.
12 Final Version 12!06!2016
(c) Subject to section 42-45(i), the lien shall !alae precedence over all other
liens, except state, county, school board and city taxes, aad irtay be enforced by judicial
proceedings, including a foreclosure action.
(d) In addition to the remedy prescribed in subsection (a), the person found to
have committed the violation shall be personally liable for the amount of all fines
assessed for the violation and for all charges, costs, penalties, abatement costs, and fees,
including without limitation attorney's fees and a $30.00 acln;inistration fee, incurred by
the city in connection with the enforcement of the code. The aforesaid amount shall bear
interest at the rate of four percent per annum until paid. Tllc city may bring a civil action
against the responsible owner or owners and shall have the same remedies as provided for
the recovery of a debt.
(e) The city shall be entitled to recover from the responsible owner or owners
all attorney fees and others costs incurred by the city by reason of the collection upon and
enforcement of the responsible owner's or owners' liability hereunder and the lien which
secures the same.
(f) Upon payment, determination of the Code Enforcement Board or Court
order, the city shall be authorized to release any lien filed hereunder and recorded in the
Office of the County Clerk,
See. 42-45. — Lienholder Notification System arid Liens.
The city shall obtain and maintain priority over pre-viously filed liens, in
accordance with the following provisions:
(a) Individuals and entities, including but not limited to lienholders, may
register with the city to receive electronic notification of Final orders or liens entered
pursuant to this ordinance.
(b) In order to receive the notification, the registrant shall submit the
following information to the code enforcement staff:
I. Name;
2. Contact Person;
3. 1vlailing address:
4. Physical address;
5. Phone number; and
13 Final Version 12'0612016
6. Electronic mailing address.
(c) A registrant may use the email link or electronic form provided on the city
Web site to submit the information required. It shall be the responsibility of the registrant
to maintain and update the required contact information with the city at least annually and
to update as needed.
(d) Once every ten (10) days, the city may send electronic mail notification of
all ficial orders entered pursuant to this ordinance since the last date of notification to each
party registered. The notification shall provide an electronic link la the city code
enforcement database located on the city Web site. The database shall include the
following information regarding each final order:
1. The name of the person charged with a violation;
2. The physical address of the premises where the violation occurred;
3. The last known mailing address for the owner of the premises
where the violation occurred;
4. A copy of a specific description of the citation;
5. A copy of the findings of the final order, including penalties; and
6. The status of the final order regarding its ability to be appealed
pursuant to this ordinance.
(e) Within ten (10) days of the issuance of a final order pursuant to this
ordinance, the city shall update its code enforcement database to reflect the issued final
order, and shall post the notification required by subsection (d) of Ibis Section containing
an updated link to the code enforcement database on the city Web site.
(f) The city shall maintain the records created under this Section for ten (10)
years following their issuance.
(g) A lienholder of record who has registered pursuant to this section may,
within forty-five (45) days from the date of issuance of notification:
1. Correct the violation, if it has not already been abated; or
2. Pay all civil fines assessed for the violatio;l, and all charges and
fees incurred by the city in connmion with enforcement
of the ordinance, including abatement costs.
14 Final Version 12j06+2016
(11) The lien provided by this ordinance shall not take precedence over
previously recorded liens if:
1. The city failed to comply with the requirements of this ordinance
for notification of the final order; or
2. A prior lienholder complied with yubscction (g) of this Section.
(i) A lien that does not take precedence over previously recorded liens shall,
if the final order remains partially unsatisfied, take precedence over all other subsequent
liens except liens for state, county, school board and city taxes.
0) The city may record a lien before the forty-five (45) day period established
in this Section expires. If the lien is fully satisfied prior to the expiration of the forty -fire
(45) day period, the city shall release the lien in the Count)! clerk's office where the lien is
recorded within fifteen (15) days of satisfaction.
(k) Failure of the City to comply or failure of a lien to take precedence over
previously filed liens as provided herein shall not limit or restrict any other remedies the
City has against the property of the violator.
Section 42.46 - Ordinances enacted for enforcement.
Articles 1, 11 and III of Chapter 42 are enacted for enforcement by the Code
Enforcement Board pursuant to KRS 65.8801. Additional ordinances or sections of the
City of Paducah Code of Ordinance may be enacted or adopted for enforcement herein.
(a) Property 11aintenance Code Adopted. A crr(ain document, one copy of
which is on file in the office of the City Clerk of the City of Paducah, being marked and
designated as "International Property Maintenance Code 2012 Edition" as published by
the International Code Council, and the property maintenance code currently adopted by
the City of Paducah; and each and all of the regulations, provisions, penalties, conditions,
and terms of said hiternational Property Maintenance Code and the property maintenance
code currently adopted by the City of Paducah. are hereby rci'erred to, adopted, and made
a part hereof, as if fully set out in this chapter, with the additions; insertions, deletions and
changes, if any, prescribed in subsection (b) below. Violations of the provisions therein
shall be deemed a nuisance enforceable by this article.
(b) Additions, insertions and changes. The International Property Maintenance
Code is amended and revised in the following respects:
15 Final Version 12'0612016
(1) Section 101.1 (p.1, second line). Insert: City of Paducah.
(2) Section 103.5 Insert: Fees. See Sec. 42-43(h)
(3) Section 112.4 Insert: Failure to Comply [of not less than $500 and
not more than $1,0001
(4) Section 302.4 Insert: 10 inches
(5) Section 304.14 (p.10, first and second line).
Insert: May 1 thru October 31.
(6) Section 602.3 (p. 17, fifth line).
Insert: September I thru May 31.
(7) Section 602.4 (p, 17; third line).
Insert: September I thru May 31.
(c) Reserved.
(d) Savings clause. Nothing in this section or in the property maintenance
code hereby adopted shall be construed to affect any suit or proceeding pending in any
court, or any rights acquired, or liability incurred, or any cause or causes of action
acquired or existing, under any act or ordinance hereby repealed as cited in subsection (b)
above; nor shall any just or legal right or remedy of any character be lost. impaired or
affected by this section.
(e) Conflicts. If any conflicts exist between the Interna..ional Property
Maintenance Code and the Kentucky Building Code, the Kentucky Building Code shall
take precedence and control over all such matters.
(f) Collection of costs incurred by city. The city shall be entitled to recover
from any responsible party or parties all reasonable attorney fees and other costs and
expenses incurred by the city by reason of the collection upon and (lie enforcement of the
responsible party's or parties' liability, and the lien which secures same, under the
International Property Maintenance Code as adopted by the city or wider KRS 82,720.
See. 42-47. - Litter.
(a) Definitions for this section. For the purpose of this section, the follotiving
definitions shall apply unless the context clearly indicates or requires a different meaning.
16 Final Version 12/0612016
Authorized private receptacle. A litter storage and collection receptacle as
required and authorized in section 42-49 of this chapter and by the refuse department.
Commercial handbill. Any printed or ,,written matter, .any sample or device,
dodger, circular, leaflet, pamphlet, paper, booklet, or ani' other printed or otherwise
reproduced original or copies of any matter of literature:
(a) Which advertises for sale any merchandise, product commodity, or thing;
(b) Which directs attention to any business or mercantile or commercial
establishment, or other activity, for the purpose of either directly or indirectly promoting
the interest thereof by sales;
(c) Which directs attention to or advertises ariv meeting, theatrical
performance, exhibition, or event of any kind for which any admission fee is charged for
the purpose of private gain or profit; but the terms of this clause shall not apply where an
admission fee is charged or a collection is taken up for the purpose of defraying the
expense incident to such meeting, theatrical performance, exhibition, or event of any
kind, when either of the same is held, given or takes place in connection with the
dissemination of information which is not restricted under the ordinary rules of decency;
good morals, public peace, safety and good order; provided that nothing contained in this
clause shall be deemed to authorize the holding, giving or taking place of any meeting,
theatrical performance, exhibition, or event of any kind; without a license, where such
license is or may be required by any law of this state, or under any ordinance of this city;
or
(d) Which; while containing reading matter other than advertising matter, is
predominantly and essentially an advertisement, and is distributed or circulated for
advertising purposes, or for the private benefit and gain of any person so engaged as
advertiser or distributor.
Garbage. Putrescibie animal and vegetable wastes resulting from the handling,
preparation, cooking and consumption of food.
Litter, garbage, refuse, and rubbish. As defined herein, and all other waste
material which, if thrown or deposited as herein prohibited, tends to create a danger to
public health, safety and welfare.
17 Final Version 12.061'2016
.]Motor r,ehicle. Any contrivance, or parts thereof, propelled by power and used for
transportation of persons or property on public streets and highways.
Newspaper. Any newspaper of general circulation as defined by general law; any
nexvspaper duly entered with the Post Office Department of the United States, in
accordance with federal statute or regulation, and any newspaper filed and recorded with
any recording officer as provided by general law; and, in addition thereto, shall mean and
include any periodical or current magazine regularly published with not less than four
issues per year, and sold to the public.
Noncommercial handbill, Any printed or written matter, any sample, or device;
dodger, circular, leaflet, pamphlet, newspaper, magazine, paper, Nwklet, or any other
printed or otherwise reproduced original or copies of any matter of literature not included
in the aforesaid definitions of a commercial handbill or newspaper.
Park. A park, reservation, playground, beach, recreation center or any other public
area in the city, owned or used by the city and devoted to active or passive recreation.
Person. Any person, firm, partnership, association, corporation, company or
organization of any kind.
Private premises. Any dwelling, house, building or other structure, designed or
used either wholly or in part for private residential purposes, whether inhabited or
temporarily or continuously uninhabited or vacant, and shall include any yard, grounds,
walk, driveway, porch steps, vestibule or mail box belonging or appurtenant to such
dwelling, house, building, or other structure.
Public place or properoj . Any and all streets, sidewalks, boulevards, alleys or
other public ways and any and all public parks, squares, spaces, grounds, and buildings.
Refuse. All putrescible and nonputrescible solid wastes (except body wastes)
including garbage, rubbish, ashes; street cleanings, dead animals, abandoned automobiles,
and solid market and industrial wastes.
Rubbish. Nonputrescible solid wastes consisting of both combustible and
noncombustible wastes, such as paper, wrappings, cigarettes, cat` board, tin cans, yard
clippings, leaves, wood, glass, bedding. interior furniture, interior and exterior
decorations, crockery and sirnilar materials.
18 Final Version JM6O 2016
Vehicle. Any vehicle, device or other contrivance, or parts thereof, propelled by
human or mechanical power in, upon, or by which any person or property is or may be
transported or drawn, including without limitation devices used exclusively upon
stationary rails or tracks, motor vehicles, tractors, boats, mot=orboats, watererafts,
sailboats, boat and utility trailers, mobile homes, motor homes, campers, and off-highway
vehicles.
(b) Depositing litter in public places. No person shall throw or deposit litter in
or upon any street, sidewalk or other public place within ike city except in public
receptacles, in authorized private receptacles for collection,, or in official city dumps.
(c) Depositing litter in parks. No person shall throw or deposit litter in any
park within the city except in public receptacles and in such a manner that the litter will
be prevented from being carried or deposited by the elements upon any part of the park or
upon any street or other public place. Where public receptacles are not provided, all such
litter shall be carried away from the park by the person responsible for its presence and
properly disposed of elsewhere as provided hercin.
(d) Depositing litter in lakes and fountains. No person shall throw or deposit
litter in any river; fountain, pond, lake, stream, bay or anyother body of water in a park or
elsewhere within or bordering the city.
(e) Depositing litter on private property; duo,ito maintain primate property
f •ee of litter.
(1) No person shall throw or deposit lister on any occupied private
property within the city, whether owned by such person or not, except that the owner or
person in control of private property may maintain authorized private receptacles for
collection in such a manner that litter will be prevented from being carried or deposited
by the elements upon any street, sidewalk, or other public place or upon an), private
property.
(2) The owner or person in control of ar y private property shall at all
times maintain the premises free of litter. Provided, hmAcver, that this subsection shall
not prohibit the storage of litter in authorized private receptacles for collection.
(f) Depositing litter on vacant lot. No person :shall throw or deposit litter on
any open or vacant private property within the city, whether owned by such person or not.
19 f=ilial Version 12,0612016
(g) fllanner of placing litter in receptacles. Person placing litter in public
receptacles or in authorized private receptacles shall do so in such a manner as to prevent
it from being carried or deposited by the elements upon any street; sidewalk or other
public place or upon private property.
(h) Sweeping litter into gutters.
(1) No person shall sweep into or deposit in any gutter, street or other
public place within (lie city the accumulation of litter from any building or lot or from any
public or private sidewalk or driveway. Persons owning or occupying property shall keep
the sidewalk in front of their premises free of litter.
(2) No person owning or occupying a place of business shall sheep
into or deposit in any gutter, street or other public place within the city the accumulation
of litter from any building or lot or from any public or private sidewalk or driveway.
Persons owning or occupying places of business within the city shall keep the sidewalk in
front of their business premises free of litter.
(i) Throwing litter f ont vehicle. No person, while a driver or passenger in a
vehicle, shall throw or deposit litter upon any street or other public place Nvithin the city,
or upon private property.
0) Truck loads causing litter; tires carrying dirt or other material onto street.
No person shall drive or move any truck or other vehicle within the city unless such
vehicle is so constructed or loaded as to prevent any load, contents or litter from being
blown or deposited upon any street, alley or other public place. Nor shall any person drive
or move any vehicle or truck within the city, the wheels or tires of which carry onto or
deposit in any street, alley or other public place, mud, dirt, sticky substances, litter or
foreign matter of any kind.
(k) Dropping litter fr•orn aircraft. No person in an aircraft or by use of an
aircraft shall throw out, drop or deposit within the city any litten llandbill or any other
object.
(1) Distribution of handbills.
(1) Depositing on street, sidewalk or other piihlic place. No person
shall throw or deposit any commercial or noncommercial handbill in or upon any
sidewalk, street or other public place within the city.
20 Final Version 1106/2016
(2) Depositing in or on vehicles. No person shall throw or deposit any
commercial or noncommercial handbill in or upon any vell.icle. Provided, howvever, that is
shall not be unlawful in any public place for a person to }rand out or distribute, without
charge to the receiver thereof, a handbill to any occupant of a vehicle who is swilling to
accept it and to be responsible for disposing of it.
(3) Depositing on vacant private prenrise,s, No person shall throw or
deposit any commercial or noncommercial handbill in or upon any private premises
which are temporarily or continuously uninhabited or vacant.
(4) Depositing on posted private preniises. No person shall throw.
deposit or distribute any commercial or noncommercial handbill upon any private
premises, if requested by anyone thereon not to do so, or ifth�ere is placed on the
premises, in a conspicuous position near the entrance thereon, a sign bearing the swords;
"No Trespassing," "No Peddlers, or Agents," "No Advenistmt:nt," or any similar notice;
indicating in any manner that the occupants of the premises do not desire to be molested
or have their right of privacy disturbed, or to have any such haudbills left upon such
premises.
(5) Depositing on inhabited private premkes.
a. Generally. No person shall throws, deposit or distribute any
commercial or noncommercial handbill in or upon private premises which are inhabited,
except by handing or transmitting any such handbill directly to the owner, occupant, or
other person (lien present in or upon such private premises, Provided, however, that, in
case of inhabited private premises which are not posted as provided in this article, such
person, unless requested by anyone upon such premises not to do so, may place or deposit
any such handbill in or upon such inhabited private premises, if such handbill is so placed
or deposited as to secure or prevent such handbill from being blown or drifted about such
premises or sidewalks, streets, or other places, and except that mailboxes may not be so
used when so prohibited by federal postal lawn or regulations.
b. Exemplion for avail and netir,spopers. The provisions herein
shall not apply to the distribution of mail by the United States, nor to newspapers (as
defined herein), except that newspapers shall be placed on private property in such a
manner as to prevent their being carried or deposited by the elements upon any street.
sidewalk or other public place or upon private property,
(m) Posting notices on trees or utility poles.
21 Final Version I2?W2016
(I) It shall be unlawful for any person to tack, place or post any signs.
cards, placards or advertisements of any character on any utility pole or tree in the public
right-of-way, on or along any of the sidewalks, streets, alleys or public grounds in the
city. The city may place traffic control signs on utility poles after obtaining a permit from
the owner of the utility pole.
(2) Permits for stretching streamers or placing banners and/or
decorations temporarily may be issued by the office of the Mayor at his/her discretion
when in the interest of charitable, benevolent; patriotic or municipal causes.
Sec. 42-48. - Vehicles and appliances.
(a) Definitions for this section. For the purpose of this section, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
Appliances. Any unit, or part thereof, of household appliances, machinery,
furniture, or equipment, whether functional or ornamental, and whether mechanical or
powered by some source of energy or not, including, but not limited to, stoves,
refrigerators, television sets. beds, lamps, tools, mowers, garden tractors, building
materials, objects of ail, and the like.
In the open shall mean is upon land that may be viewed From a public street or an
adjoining property.
Jufzked oppliances.
(1) Any unit, or part thereof, of household appliances, machinery;
furniture, or equipment, whether functional or ornamental, and tNhetl>_er mechanical or
powered by some source of energy or not, including, but not limited to, stoves;
refrigerators, television sets, beds, lamps, tools, mowers, garden tractors, building
materials, objects of art, and the like, the condition of which is one of the following:
a. Wrecked;
b. Dismantled,
C. Partially dismantled;
d. Inoperative;
e. Abandoned;
f. Discarded.
22 Final Version 12:06!20)6
Junked i ehicles. Any vehicle, device or other contrivance, or parts thereof,
propelled by human or mechanical power in, upon, or by any person or property is
or may be transported or drawn, including without limitation devices used exclusively
upon stationary rails or tracks, motor vehicles, tractors, boats, motorboats, watererafts,
sailboats, boat and utility trailers, mobile homes, motor homes, campers, and off-highway
vehicles; the condition of which is one or more of the following:
(1)
Wrecked;
(2)
Dismantled;
(3)
Partially dismantled;
(4)
Inoperative;
(5)
Abandoned;
(6)
Discarded.
Motor i,ehicle. Any contrivance, or pants thereof propelled by power and used for
transportation of persons or property on public streets and highways.
Person. Any individual, firm, partnership, associat oia, corporation, company or
organization of any kind.
Pvblic place or propert},. Any and all streets, side�valks, boulevards, alleys or
other public ways and any and all public parks, squares, spaces, grounds, and buildings.
Vehicle. Any vehicle, device or other contrivance, or parts thereof, propelled by
human or mechanical power in, upon, or by which any person or property is or may be
transported or drawn, including without limitation devices used exclusively upon
stationary rails or tracks, motor vehicles, tractors, boats, n;otorboats, watercrafts,
sailboats, boat and utility trailers, mobile homes, motorhomes, campers, and off-highway
vehicles.
(b) Declaration of intisonce; exceptions.
(1) The presence of any junked vehicle or appliance on public property
or on any private lot, tract or parcel of land or portion thereof occupied or unoccupied.
improved or unimproved, within the city shall be deemed a public nuisance, and shall
further be considered rubbish or refuse, and it shall be unlawful for any person to cause or
maintain such a public nuisance by wrecking, dismantling, partially dismantling,
rendering inoperable, abandoning or discarding any vehicle or appliance on the real
property of another or to suffer, pert -nit or allow a junked vehicle or appliance to be
23 Final Version 12/W2016
parked, left or maintained on his own real property, provided that this provision shall not
apply with regard to:
a. Any vehicle or appliance in an enclosed building;
b. Any vehicle or appliance on the premises of a business
enterprise operated in a lawful manner, Nvhen necessary to the operation of such business
enterprise; or
C. Any vehicle or appliance on property occupied and used for
repair, reconditioning and remodeling of vehicles or appliances in conformance with the
zoning code of the city.
(2) Accumulation of vehicles. No person shall accumulate; store or
allow more than four (4) vehicles in the open upon any public property or on any private
lot, tract or parcel of land or portion thereof, occupied or unoccupied, improved or
unimproved, within the city. Such accumulation, storage or allwvance shall be deemed a
public nuisance and it shall be unla`,vful for any person to cause or maintain such a public
nuisance, provided that this provision shall not apply with regard to:
a. Any vehicle in an enclosed building, provided that such
storage in an enclosed building must not create or constitute a health or fire hazard;
b. Any vehicle on the premises of a business enterprise
operated in a lawful manner, when necessary to the operation of such business enterprise;
or
C. Any vehicle on property occupied and used for repair,
reconditioning and remodeling of vehicles in conformance with the zoning code of the
city,
(c) Licibilily for damages to removed vehicle or appliance. Neither the owner
or occupant of the premises from which any aforesaid vehicles or appliances shall be
removed, their servants or agents, or any department of the city, or its agents, shall be
liable for any loss or damage to the vehicle or appliance while being removed or as a
result of any subsequent sale or other disposition.
(d) Compliance by removal of vehicle or appliance. The removal of the
vehicle or appliance declared to be a nuisance pursuant to this article from the premises
24 Finai Version 12:0612016
within five business days after receipt of notice of violation from city shall be considered
compliance with the provisions of this article and no further action shall be taken against
the owner of the vehicle or appliance or the owner or occupant of the premises. Written
permission given to the nuisance code enforcement officer for the removal of the vehicle
or appliance by the owner of same or the owner or occuparits of the premises on which it
is located shall be considered compliance with the provisions of this article on their part
and no further action shall be taken against the one giving such permission, except for
collection of towing charges or hauling costs for the removal of the nuisance.
(e) Right of envy. In the enforcement of this article, a code enforcement
officer, and his duly authorized agents, assistants, employees, or contractors, may enter
upon private or public property to examine the vehicle or appliance, or obtain information
as to the identity of the vehicle or appliance and of the owncr thereof, and to remove or
cause removal of the vehicle or appliance declared to be a nuisance pursuant to this
article.
(f) Article supplemental to other regulations
(1) This article is not the exclusive regulation of abandoned, wrecked,
dismantled or inoperative vehicles or appliances or the accumulation and storage of
vehicles within the city. The provisions of this article are supplemental and in addition to
all other regulatory codes, statutes and ordinances heretofore enacted by the city, state or
any other legal entity or agency having jurisdiction,
(2) The provisions of this article shall be deemed cumulative of the
provisions and regulations contained in the Code of Ordinances, City of Paducah,
Kentucky, save and except that, where the provisions of this article and the sections
hereunder are in conflict with the provisions elsewhere in this Code, then the provisions
contained herein shall prevail. Any and all ordinances or parts of ordinances in conflict
herewith are, to the extent of such conflict, hereby repealed..
Sec. 42-49. - Solid waste.
(a) Def nitions for this section. For the purpose of this section, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
Back door pickup. Requested by residence to have a point of pickup other than
what is assigned,
25 Final Version 1206/2016
Bulk waste, Any items commonly handled in bulk form, including but not limited
to any discarded appliance such as hot water heaters, stoves, air conditioners and
refrigerators; any discarded furniture such as couches, chairs and mattresses; trees or tree
limbs in excess of 48 inches in length and greater than three inches in diameter; or tree
stumps.
Business. Applies to any establishment or firm wherein an occupational license is
required by the city, except as otherwise provided herein.
Commercial tivasle. Any waste generated by a business establisluneat, excluding
such waste as designated in subsection (e) of section 42-49.
Commercial ri,aste container. Dumpsters of various sizes: two-, four-, six- and
eight -cubic yard capacity. Dumpsters shall remain the property of the city.
Department. The Public Works Department of the City of Paducah.
Department in charge. The Public Works Department will be charged with
carrying out the duties of the provisions of this section.
Division. The Solid Waste Division of the Public Works Department.
Gt'een rtwste. Includes, but is not limited to, all accumulations of grass, slu-ubbely,
weeds or cuttings from any of the foregoing, or pine needles, and other waste incidental
to the growth, maintenance or care of lawns, or shrubbery, vines and gardens. The Cerin
"green waste" shall not be taken to include trees or tree limbs in excess of 48 inches in
length and greater than three inches in diameter, tree stumps, used or broken appliances,
furniture, bedding; building materials, lumber or other material of like nature (see the
definition of "bulk waste" herein).
1fultiple divelling. A structure or structures having more than one single-family
unit, and shall include apartment buildings, motels and hotels.
Premises. land or buildings, or both, occupied or used by one or more households
or one or more business places.
Residence. A single-family residential unit.
26 Final Version 12'06,'2016
Residential waste. Every accumulation of animal, fruit or vegetable matter that
attends the preparation, use, cooking, and dealing in, or storage of, meats, fish, fowl,
fruits or vegetables. This also includes any other matter of any nature whatsoever which is
subject to decay and the generally noxious or offensive gases or odors which, during or
after, may serve as breeding or feeding material for flies or other germ -carrying insects;
and any waste accumulations of paper, wooden or paper boxes, tin cans, bottles or other
containers, sweepings, and all other accumulations of a nature usual to housekeeping.
Residential waste container. Green mobile cart (capacity- 96 gallons). Said
container shall remain the property of the city.
Residential waste container (special pickup). Blue! mobile cart (capacity 96
gallons). Said container shall remain the property of the city.
Solid waste. All forms of waste as defined herein, including bulk, cornmercial,
green and residential waste.
Special pickup. When no individual in the household is physically or mentally
capable of maneuvering the waste container to the designated point of pickup.
Trailer park, mobile home park. Any business enterprise maintaining premises for
the rent of mobile homes or house trailers and/or mobile home, or house trailer sites.
(b) Authority and dzzties of City Manager.
(1) The City Manager or his/her designee shall have the authority to
make and modify; as necessary, the days of collection, location of containers, and such
other matters pertaining to the collection, transportation and disposal of waste.
(c) Preparation of waste.
(1) Residential imste. All residential waste must be contained within
the confines of the residential waste container. The contailter shall be kept tightly covered
at all times except when it becomes necessary to lift covers for the purpose of depositing
waste or for the purpose of emptying such waste container in a solid waste truck. No
medical, hazardous and/or toxic waste or liquids will be deposited into a residential waste
container.
(2) Comfnerciol waste. All commercial waste must be contained
within the confines of the appropriate commercial waste �miatainer. No medical,
27 Final Version 1106,2016
hazardous and or toxic -waste or liquids -will be deposited into a commercial --paste
container.
(3) Green waste. All green -waste which is absorbent, such as grass and
leaves, shall be contained in bags (not to exceed 50 pounds) and kept separate from
residential waste. All trimmings, such as hedge or tree limbs (not greater than three
inches in diameter), vines and shrubbery shall be bundled in bundles not greater than 48 -
inch lengths and not to exceed 50 pounds in weight. All bags and bundles shall be placed
at the household's designated point of pickup.
(4) Bulk haste. Bulk waste shall be picked up at the designated point
of pickup. All items shall be prepared for disposal in accordance with all local. state. and
federal laws.
(d) Location of containers; collection.
(1) Restrictions on collectors. City solid --caste collectors shall not
enter houses or buildings for the collection of solid waste nor shall they accept any money
or gifts for their ser --ices.
(2) Separation of moste ftoin non -waste items. Solid waste shall not be
stored in close proximity to other effects which are not desired to b -e collected, but shall
be reasonably separated in order that the collectors can clearly distinguish between -what
is to be collected and what is not,
(3) Residential collection.
a. The city shall collect residential waste once a week in
accordance with a schedule prepared by the City Manager or his/her designee.
b. It shall be the responsibility of each occupant, on the
scheduled day of collection; to place his residential waste container(s) at the designated
point of collection (curbside, street side or in an accessible allcy) not later than 5:30 a.m.
the day of scheduled pickup, unless otherwise authorized by the City Manager or his/her
designee. The container shall be placed in such a mariner as not to interfere with overhead
power lines or tree branches. parked cars, vehicular traffic, or in any other -vay that mould
constitute a public hazard or nuisance.
C. Waste containers may be placed at the point of pickup the
evening before the scheduled pickup service. Waste containers shall be removed from the
point of pickup not later than 11:00 p.m, of the day of the scheduled pickup.
28 Final Vcrsion 12,06!2016
d. Waste containers. when not out for collection on the
scheduled pickup day; will be kept away from the front Javy building or premises. No
waste container shall be maintained upon or adjacent to ajiy street, sidewalk, or front
yard.
C. If accumulation of residential waste regularly exceeds the
capacity of the 96 -gallon container, the City Manager or his/her designee may assign the
resident an additional 96 -gallon container, at such fees or charges as the City Commission
may establish from time to time by municipal order.
f. The city may provide pickup service at other than the
designated location, at such fees or charges as the City Commission may establish from
time to time by municipal order. The location of the pickup will be approved by the City
Manager or his/her designee.
g, The City Manager or his/her designee shall have sole
discretion in verifying the need for a special pickup (blue residential waste container) and
the determination of the point of pickup for said special pickup.
1. In the event the occupant has difficulty in using the
refuse container in the designated area or would create a hardship, the occupant shall
notify the City Manager in w-riting stating the basis for the difficulty and what relief is
requested.
2. The City Managerar his/her designee upon a
showing of physical handicap or medical condition by written documentation or sufficient
proof as to physical conditions hindering compliance, may grant the relief requested or
other appropriate relief.
3. These conditions shall apply when there is no one
present in the household who is able to move the container to the designated point of
pickup.
h. The city shall collect green waste once a week in
accordance with a schedule prepared by the City Manager or his/her designee. Said green
waste will be collected on the same day as residential N ante. Collection N ill be at the
household's designated point of pickup.
i. No provision of this chapter shall be construed to prevent
any person from transporting or disposing of solid waste produced by the household.
29 Final Version 12-0612016
Disposal by such means shall not exempt such person from the obligation to pay the solid
waste collection service charges.
(4) Conlainer damoge or loss. Residential waste containers) and
commercial waste container(s) shall both remain the property of the city at the premises
where delivered. The premises' owner(s) or occupant(s) and/or cornmercial establishment
shall maintain their assigned waste container(s) and the surrounding area in a clean, neat,
sanitary condition. Residential and commercial waste contain(s) shall be cleaned and
disinfected on a regular basis by the premises' owner(s) or occupant(s) or business
utilizing the waste container. Container(s) which are damaged, destroyed, or stolen
through neglect, improper use or abuse by the occupant -users shall be replaced by the city
at the expense of the occupants or the owner of the residence. Container(s) which are
damaged in the course of normal and reasonable usage or which are damaged, destroyed,
or stolen through no abuse, neglect, or improper use of the occupant(s)-users or residence
owner shall be repaired or replaced at the sole discretion of the city, at no charge to the
occupant -users or residence owners. The containers shall not be damaged, destroyed,
defaced or removed from the premises by any person. Markings and identification devices
on the containers, except as placed or specifically permitted by thecity, are expressly
prohibited and shall be regarded as damage to the containers.
(5) Bulk ii-asle.
a. The city will provide pickup of bulk waste upon citizen
request, from the household's designated point of pickup. This is a separate service and
will be provided at such fees or charges as the City Commission inay establish from time
to time by municipal order. Pickup will be within five working days, or as soon thereafter
as possible.
b. The owner of any vacant lot may make arrangements with
the city for pickup of bulk waste. The location of the pickup shall be determined by the
City Manager or his/her designee. Pickup will be provided at such fees or charges as the
City Commission may establish frorn time to time by municipal order. Pickup will be
provided within five working days of the request, or as soon thereafter as possible.
(6) Commercial colleclion. Collection of commercial service shall be
made at least weekly, and more frequently if deemed necessary by the City Manager or
his/her designee to prevent unsanitary or unsightly accumulation of solid waste. The City
Manager or his/her designee shall establish routes of varying frequency for collection and
assign each commercial or industrial establishment to the route and frequency, which is
most adapted to its collection needs.
30 f=inal version 12146.2016
a. All commercial establishments/businesses shall utilize a
commercial waste container (two-, four-, six- or eight -cubiti yard dumpster) unless
otherwise authorized by the City Manager or his/her designee.
b. Commercial waste containers must be clear of all
obstructions and obstacles at all times to allose for the properservice and inspection. The
service schedule is generally 4:00 a.m. to 12:30 p.m. Monday through Sunday.
C. New commercial waste accounts, as of November 1, 1997,
shall be required to place the container on approved service pads to be constructed of
eight -inch thick concrete having a minimum compressive strength of 4,000 psi containing
fiber mesh or woven wire and of a size not less than ten feet wide and 30 feet long.
Exceptions of the aforementioned dimensions for width and length shall be at the
discretion of the City Engineer. All exceptions will be as a result of physical features
adjacent to the approved site. The property owner will be responsible for all repairs
necessary as a result of servicing the dumpster.
d. The location shall be approved through the City of Paducah
prior to placement. The approval will be a process of the site plan evaluation. The
location of the pad will provide freedom of access of solid waste vehicles unimpeded by
parked cars. The service pad will be located in a manner as to allow the straightest route
into the dumpster. The location will limit turning of refuse vehicles to service the
dumpster.
e. All dumpsters should be located as near to the rights-of-
way as practical, but not in the right-of-way.
f Commercial accounts may request an additional
unscheduled pickup. This service wil I be provided at such Fees or charges as the City
Commission may establish from time to time by municipal order.
(7) Seasonal collection service. The schedule for collection ofbagged
leaves shall be established by the City Manager or his/her designee based on weather
conditions caused by either an early or late fall. This service will be performed in
conjunction with the weekly pickup of green. waste.
(e) Unlarr fill accumulation or disposal of wos!e; disturbing conlainers.
31 Final Version 12 W2016
(1) Disposal requirements generally. The disposal of solid waste in
any quantity by an individual, householder, establishment, firm or corporation in any
place, public or private; other than at the site or sites designated and/or with properly
approved permits, is expressly prohibited. Such disposal methods shall include the
maxirnurn practical protection for control of rodents, insects, and nuisances at the place of
disposal.
(2) Unlalifid accumulations.
a. No person shall permit to accumulate on his/her premises
any solid waste except in containers of the type specified in this chapter, and no
odiferous, unsanitary; offensive or unsightly wastes other than solid waste shall be
permitted to accumulate on such premises. Noncompliance with the provisions of this
section shall constitute a public nuisance.
b. The occupant of the premises or, in tine case of Unoccupied
premises, the owner, shall be responsible for maintaining, in a clean and sanitary
condition free of all solid waste, the sidewalks, ditches, curbs/gutters and
unpaved/undeveloped portion of rights-of-way abutting such premises.
(3) Disturbing containers. At no time shall any person rifle, pilfer, dig
into or in any manner disturb containers containing solid waste.
(4) Removal of haste by contractors, public utilities, builders, tree
trimmers and landscapers. All these must remove all trash and debris from the premises
upon which they are working at their own expense. This shall include but not be limited
to limbs, tree trunks, roots, concrete slabs, concrete blocks, bricks and all other materials
used by contractors in the course of building, construction and or alterations.
(5) Prohibited substances in city-ork ned containers. The following
substances are liereby prohibited and shat I not be deposited in any city -owned solid waste
container, either residential or commercial:
a. Flammable liquids, solids or gases, such as gasoline,
benzine, alcohol or other similar substances.
b. Any material that could be hazardous or injurious to city
employees or which could cause darnage to city equipment.
C. Building material/debris.
32 Final Version 1210&2016
d. Hot materials such as ashes, cinders, and the like.
C. Human or animal feces are hereby prohibited from being
placed in any solid waste container unless placed and secured in a plastic bag.
Carcasses of dead animals.
(6) Industrial, hazardous, toric, medical crud infections waste. All
industrial, hazardous, toxic, medical, and infectious waste, including but not limited to
hypodermic syringes, shall be disposed of by the industry, manufacturer, or processing
plant generating such waste under such methods and conditions as shall be approved by
ail applicable state or federal guidelines.
(7) Damping in stream, ditch, seiner or drain. 1t shall be unlawful for
any person, firm, or other entity, regardless of form, to dump waste in any form into any
stream, ditch, storm sewer. sanitary sewer, or other drain.
(f) Open burning. It shall be unlawful for an)' person, firm or other entity,
regardless of form, to burn or attempt to burn solid waste on private or public property
within the city limits.
See. 42-50. - Other nuisances.
(a) Certain conditions declared nuisance. It shall be unlawful for the owner,
occupant or person having control or management of any land within the city to permit a
public nuisance to develop thereon. The following conditions are declared to be public
nuisances;
(1) Dcrngerotes trees or stacks adjoining street. Any tree, stack or other
object standing in such a condition that it will, if the condition is allowed to continue,
endanger the life, limb or property of, or cause hurt, damage or injury to, persons or
property upon the public streets, sidewalks, alleys, or public ways adjacent thereto, by the
falling thereof or of parts thereof.
(2) Accumulation of rubbish. An accumulation on any premises of
filth, refuse, trash, garbage, or other waste material which endangers the public health,
welfare, or safety, or materially interferes with the peaceful enjoyment by owners or
occupants of adjacent property because of the danger that it will catch or communicate
33 Final Version 12;W2016
fire, attract and propagate vermin, rodents, or insects, or blow rubbish into any street;
sidewalk, or property of another,
(3) Storage of explosives, The storage of explosive material which
creates a safety hazard to other property or persons in the vicinity.
(4) Weeds and grass. The excessive growth of weeds, grass, or other
vegetation, except flowers or other ornamental vegetation, which are well maintained.
Unless otherwise provided, "excessive" shall mean grog\nth to a lieight of ten inches or
more.
(5) 01mi? wells. The maintenance of any open, ur-icovered, or
insecurely covered cistern, cellar, well, pit, excavation, or vault situated upon private
premises in any open or unfenced lot or place.
(6) Trees and shrubbery obstructing streets, sidewalks, and drainage.
The growing and maintenance of trees or shrubbery which in any way interfere with the
use, construction, or maintenance of streets, public ways, or sidewalks, or constitute an
obstruction thereof,
(7) hmninew danger. Nothing in this ordinance shall prohibit the city
from taking immediate action to remedy a violation of its ordinances when there is reason
to believe that the violation presents a serious threat to the public health, safety, and
welfare, or if in the absence of immediate action, the effects of the �,iolation will be
irreparable or irreversible.
(b) Responsibility for nuisances created by others. For the purposes of this
article, it shall not be essential that the nuisance be created or contributed to by the owner,
occupant, or person having control or management of the premises, Fut merely that the
nuisance be created or contributed to by licensees, invitees, guests, or other persons for
whose conduct the owner or operator is responsible, or by persons for whose conduct the
owner or operator is not responsible, but by the exercise of reasonable care ought to have
become aware of.
Sec. 42-51. - Reserved.
Sec. 42-52. - Illicit discharges.
34 Final Version IM6!2016
(a) Purpose and scope. This section is intended to protect the general health,
safety, and welfare of the citizens of the City of Paducah by declaring illicit discharges
into the storin sewer system to be nuisances, and more specifically:
(1) To protect and enhance the water quality of watercourses and water
bodies in a manner pursuant to and consistent with the Federal Clean Water Act by
prohibiting non-stori-owater discharges and connection to th.e municipal separate storm
sewer system (MS4), collectively called storrnwater conveyartce system.
(2) To prohibit illicit discharges and conncunions to the MS4.
(3) To establish legal authority to can)-OLO all inspection, surveillance
and monitoring, and enforcement procedures necessary to ensure compliance with this
section.
(b) Definitions. For the purpose of this section, the following definitions shall
apply unless the context clearly indicates or requires a different meaning.
Enforcement agency is the City of Paducah's Engineering Department and its duly
authorized representatives or designees,
Hazardous moterials is any material; including any substance, waste, or
combination thereof, which because of its quantity, concentration, or physical, chemical,
biological or infectious characteristics may cause, or significantly contribute to, a
substantial present or potential hazard to human health, safety, property, or the
environment when improperly treated, stored, transported, disposed of, or otherwise
managed.
Illicit discharge is any direct or indirect non-stormwater substance or hazardous
material disposed, deposited, spilled, poured, injected, seeped, dumped, leaked, or placed
by any means, intentionally or unintentionally, into the MS4 or any area that has been
determined to drain directly or indirectly into the MS4, except as exempted in subsection
(e) herein.
Illicit connection is defined as any drain or conveyance, whether on the surface or
subsurface, xvhich allows all illicit discharge to enter the MS4. Included are conveyances
which allow any non -storm water discharge including sewage, process wastewater, and
wash water to enter the storm drain system and any connections to the storm drain system
35 Final Version 1106'2016
from indoor drains and sinks, regardless of whether said drain or coruiection had been
previously allowed, permitted, or approved.
Inspector is a person designated by the City Engineer or the enforcement agency.
A,P(nicipal Separate Storm Seiler System (IVS4) of Paducah means a conveyance,
or system of conveyances (including roads with drainage systems, municipal streets, catch
basins, curbs, gutters, ditches; man-made channels, and storm drains designed or used for -
collecting or conveying stormwater that is owned or operated by the city and discharges
to waters of the Commonwealth. Sanitary and combined sewers are not included in the
definition of the municipal separate storm sewer system.
Won-stornm,ater discharge is any discharge to the MS4, that is not composed
solely of stormwater except as permitted by subsection (e) herein.
Pollutant is anything which causes or contributes to pollution. Pollutants may
include; but are not limited to: paints; varnishes, and solvents; oil and other automotive
fluids; non -hazardous liquid and solid wastes and yard wastes; refuse, rubbish, garbage,
litter, or other discarded or abandoned objects, ordinances, and accumulations, so that
same may cause or contribute to pollution; floatables; pesticides, herbicides, and
fertilizers; hazardous substances and wastes; sewage, fecal coliform and pathogens;
dissolved and particulate metals; animal wastes; wastes and residu-s that result from
constructing a building or structure; and noxious or offensive matter of any kind.
Premises is the area of land, site, grounds, or property on which the illegal
discharge emanates.
Utility is the owner/operator, public or private, of any underground or overhead
line, facility, system, and its appurtenances used to produce, store, convey, transmit, or
distribute communications, data, electricity, power, heat, gas, oil, petroleum products.
potable water, stormwater, steam, sewage and other similar substances,
ffatercourse is any natural or 'improved stream, river, creek, ditch, channel, canal,
conduit, gutter, culvert, drain, gully, swale, or rash in which waters flow either
continuously or intermittently.
Wetlands are a lowland area, such as a marsh that is saturated with moisture, as
defined by the United States Army Corps of Engineers.
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(c) General provisions,
(1) Except as herein provided or exempted by the City Engineer andlor
enforcement agency, this section shall apply to all non-stormwater discharges and
connections to the MS4 owned and operated by the city.
(2) The City Engineer arid/or enforcement agency shall administer,
implement, and enforce the provisions of this section.
(3) This section shall be construed to insure consistency with
requirements of the Clean Water Act, the City of Paducah KPDES Stormwater Pert -nit,
and acts amendatory thereof or any other applicable regulations.
(4) The standards and requirements set forth herein and promulgated
pursuant to this section are minimum standards. This section does not intend nor imply
that compliance by any person, company, developer, or any other entity will ensure that
there will be no contamination, pollution, nor unauthorized discharge of pollutants into
the MS4.
(d) Prohibition of discharges and declaration of indsonce; exceptions.
(1) No person; company, developer or any other entity shall discharge
or cause to be discharged into the MS4 any pollutants including but not limited to
hazardous materials or waters containing any pollutants that cause or contribute to a
violation of applicable water quality standards, other thanstormwater. The
commencement, conduct or continuance of any illicit discharge is prohibited.
(2) This section does not apply to the fallowing categories of non-
storntwater discharges or flows, unless the City Engineer and/or enforcement agency of
the regulated MS4 identifies them as significant contributors of pollutants to its MS4:
Nvater line flushing, landscape irrigation, diverted stream fows, rising ground waters,
uncontaminated ground water infiltration, uncontaminated pumped ground water,
discharge from potable \mater sources, foundation drains, air conditioning condensation,
irrigation water, springs, water from crawl space pumps, faoting drains, lawn watering,
individual residential car washing, flows from riparian habitats and wetlands,
dechlorinated swimming pool discharges, and street wash water.
(3) The prohibition of discharges or flows shall not apply to any non-
non-stormvvater discharges permitted under a NPDES permit, waiver, or waste discharge
order issued to the discharger and administered by the Kentucky Division of Water under
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the authority of the Federal Envirorunental Protection Agency, provided that the
discharger is in full compliance with all requirements of the permit, waiver, or order and
other applicable laws and regulations, and provided that written approval has been
granted for any discharge to the storm drain system.
(4) The construction; use, maintenance or continued existence of illicit
connections to the storm drain system is prohibited. This prohibition includes without
limitation, illicit connections made in the past, regardless of whether the connection was
permissible under law or practice applicable at the time of connection.
(e) Rzdes and regulations.
(1) Compliance 63) elimination of illicit discharges. Notwithstanding
the requirements of subsection (d) herein, the City Engineer and/or enforcement agency
may require by written notice that the person, property owner, occupant, tenant, lessor,
lessee, or agency (hereinafter referred to as "party") responsible for an illicit discharge
immediately, or by a specified date, discontinue the discharge and, if necessary, take
measures to eliminate the source of the discharge to prevent the occurrence of future
illegal discharges.
The elimination of an illicit discharge within three days after receipt of
notice of violation from the city shall be considered compliance with the provisions of
this article and no further action shall be taken. Written permission given to the City
Engineer and/or enforcement agency for the removal of the illicit discharge and/or illicit
discharge sources on the premises on which it is located shall be considered compliance
with the provisions of this section and no ftiirther action shal l be taken against the party;
except for the collection of all costs, expenses and/or charges for the removal of the
nuisance.
(2) Ilonitor and analyze. The City Engineer and/or enforcement
agency may require by written notice a requirement that any partyengaged in any activity
and/or owning or operating any property or facility which has been determined to
contribute to stormNvater pollution, illicit discharges, and/or non-stormwater discharges to
the M54 to undertake at said party's expense such monitoring and analyses and furnish
such reports to the City Engineer and/or enforcement agency as deemed necessary to
determine compliance with this section.
(3) Notification of spills. Notwithstanding other requirements of local;
state and federal law, as soon as any party responsible for a propert1, facility or operation,
or responsible for emergency response for a property, facility or operation, has
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infonnation of any known or suspected release of pollutants or hazardous materials which
are resulting or may result in illegal discharges to the MS4, said party shall take all
necessary steps to ensure the discovery, containment, and cleanup of such release. In the
event of such a release of a hazardous material, said party -,hall immediately notify,
emergency response officials of the occurrence via emergency dispatch services (911). In
the event of a release of non -hazardous materials to the NIS4, said party shall notify City
Engineer and/or enforcement agency in person or by phone or facsimile no later than 2:00
p.m. of the next business day. Notifications shall be confronted by written notice
addressed and mailed to the City Engineer and/or enforcement agency within three
business days of the original notice.
(I) inspection, monitoring, crud remediation.
(1) Right of enoy and inspection. Whenever the City Engineer and/or
enforcement agency has cause to believe that there exists, or potentially exists, any,
condition which constitutes a violation of this section, the City Engineer and/or
enforcement agency may enter the believed violating premises served by the MS4 at all
reasonable times to inspect the same.
(2) Urgency abatement. The City Engineer and/or enforcement agency
is authorized to require immediate abatement of any violation of this section that
constitutes an immediate threat to the health, safety or well-being of the public, If any
such violation is not abated immediately as directed by the City Engineer and/or
enforcement agency the city is authorized to enter onto private property and to take any
and all measures required to remediate the violation. Any expense related to such
remediation undertaken by the city shall be fully reimbursed by the property owner and/or
responsible party.
(3) Sampling devices and testing. During any inspection as provided
herein, the City Engineer and/or enforcement agency may take any samples and perform
any testing deemed necessary to aid in the pursuit of the inquiry or to record site
activities. The cost of all testing may be passed on to the party, owner or operator of the
premises where the illicit discharge emanates.
(g) Section supplemental to other regulations,
(1) This section is not the exclusive regulation pertaining to illicit
discharges and the city's storm sewer systems (MS4). Illicit discharges are hereby
declared to be a public nuisance and unlawful as set out in subsection (d) above. The
provisions of this section are supplemental and in addition to al I other regulatory codes,
39 Final Version 12:06.-2M
statutes and ordinances heretofore enacted by the city, state or any other legal entity or
agency having jurisdiction.
(2) The provisions of this section shall be deemed cumulative of the
provisions and regulations contained in this Code, save and except that, where the
provisions of this section and the sections hereunder are in conflict with the provisions
elsewhere in this Code, then the provisions contained herein shall prevail.
(3) Acts potentially resulting in a violation of the Federal Clean Water
Act. Any person who violates any provision of this section or any provision of any permit
issued by the city may also be in violation of the Clean Water Act and may be subject to
the sanctions of those acts including civil and criminal penalties. Any enforcement action
authorized under this section may also include written notice to the party of such potential
liability.
Secs. 42-53---42-59. - Reseiwed.
See. 42-60. - Petition for reduction, waiver and release.
(a) After an order from the Code Enforcement Board has become final and not
appealable, a petition may be initiated by a property owner for a conditional waiver of
fines levied with the Fire Chief or the Deputy Chief in charge of the Fire Prevention
Division as long as abatement is to be started and completed in a reasonable time. If, in
the determination of the Deputy Chief/Fire Marshal of the Fire Prevention Division,
abatement has not been started and progressing in a reasonable tinge. the waiver will be
revoked and the fines reinstated; a petition may also be initiated to facilitate a real estate
sales transaction by the filing of a petition with the Code Enforcement Board for the
reduction or waiver of citations, fines, charges, or fees levied by the Code Enforcement
Board. Only the civil fines levied pursuant to section 42-43 may b� petitioned to be
reduced or waived. No other costs, charges. administrative fees orattorney's fees can be
petitioned for reduction or waiver.
(b) A petition sliall contain the following information at a minimum.
(1) The name, address, and contact information -of the petitioner and/or
the petitioner's legal representative;
(2) A specific request for the conditional waiver of fines or a specific
request for the waiver of citations, fines; charges, or fees requested and/or any liens to be
released relating to a real-estate sales transaction;
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(3) A statement setting forth the reasons why the fire Chief or Deputy
Chief in charge of the hire Prevention Division, or the Code Enforcement Board should
consider an appeal and waiver;
(4) A computation of all monies owed to the City of Paducah
pertaining to the real property in question, including, but not specifically limited to, back
taxes, actual costs, liens of any and all types, charges, assessments, administratiti e Fees
etc. and a check accompanying the payment of all monies owed to the City of Paducah
except for the amounts to be reduced or waived shall be tendered with the petition.
(5) The name of the person that shall be purchasing the real property in
question.
(c) The petition and all accompanying materials shall be presented to the Fire
Chief or the Deputy Chief in charge of the Fire Prevention Division and/or Code
Enforcement Board at their next regularly scheduled meeting. No special or called
meeting of the Code Enforcement Board is specifically required by this ordinance.
(d) The Code Enforcement Board shall consider each petition presented and
render a determination as to whether or not the petition shall be granted or denied. A
petition requesting the reduction or waiver of civil fines already determined to be Final
and the release of liens securing those fines shall be left to the sole discretion of the Fire
Chief or the Deputy Chief in charge of the Fire Prevention Division for conditional
waivers and/or the Code Enforcement Board if denied by the Fire Chief or the Deputy
Chief in charge of the Fire Prevention Division.
(e) The Code Enforcement Board shall conduct its hearing in regard to any
petition in the same manner as outlined by section 42-40 of this Code.
ARTICLE 111. - RESIDENTIAL RENTAL OCCUPANCY PERMITS 1
See. 42-61. - Purpose and intent.
The purpose of this chapter is to protect the public health, safety and general
welfare of the people of the city in occupied dwellings by recognizing that the offering
for rental of dwelling units is a business and by classifying and regulating such business;
the effect of which shall promote the following:
(1)To protect the character and stability of residential areas;
41 Final Version 1106/2016
(2)To correct and prevent housing conditions that adversely affect or are likely to
adversely affect the life, safety, general welfare and health, including the physical,
mental and social well-being of persons occupying dwellings;
(3)To enforce minimum standards for the maintenance of existing residential
buildings, and to thus prevent slums and blight;
(4)To preserve the value of land and buildings throughout the city;
(5)To protect the public from increased criminal activity which tends to occur in
residential areas which are unstable due to dwellings whluh are blighted or are
substandard.
it is not the intention of the city to interfere with owractual relationships
between tenant and landlord. The city does not intend to intervene as an advocate for
either part, or act as arbiter; nor be receptive to unsubstantiated complaints from tenants
or landlords which are not specifically and clearly related to the provisions of this
chapter.
See. 42-62. - Definitions.
For the purpose of this chapter, the following definitiojis shall apply unless the
context clearly indicates or requires a different meaning.
Accessory living quarler•s. Living quarters within an accessory building. which
may not have kitchen facilities.
Building. Any structure having enclosed space and a roof for the housing or
enclosure of persons, animals or chattels. The !Nord "building" includes the word
"structure,"
Code. Ordinances of the City of Paducah that relate to fitness for habitation,
construction, property maintenance, nuisances, occupancy, zoning, and use of any rental
residential dwelling unit. This specifically includes the provisions of chapters 18, 42; 94
and 126 of the Paducah Code of Ordinances.
Code Official. Includes the Chief Building Inspector, Deputy Building
Inspector(s), Code Enforcement Officers, Fire Marshall, Fire Inspector, and Police
Officers.
Dimlling, assisted care. A building, or portion thereof, and consisting of five or
or more bedrooms; used for residential occupancy by a group. The dwelling is
characterized by tenants with separate bedrooms for sleeping and that there are shared
shared common areas for reception; recreation, living, cooking, laondiy and the like. The
The unit is further signified by the presence of an employee(s) that provide various
services such as housekeeping, maintenance, cooking, security, personal care. and
42 Final Version 12106!'2016
transportation. This definition is distinguished from, and is intended not to conflict with
with KRS 100.982 and 100.984.
Dsk�elling, multiple. A building, or portion thereof, used for occupancy by three
or more families living independently of each other and used for rental residential
occupancy.
Duelling, one- amily. A building used for residential occupancy by one family,
Dii,elling, rental. A building, or portion thereof, used primarily for rental
residential occupancy; including one -family and multiple dwellings, but not including
hotels or motels.
Duelling, Mt o -family,. A building, or portion thereof, used for occupancy by two
families living independently of each other, and at least one of which is used for rental
residential occupancy.
Dwelling twit. A dwelling, or portion of a dwelling, used by one family for
cooking, living and sleeping purposes.
F.ffeclive date. The effective date shall be April 1, 2000.
Hotel or motel. A building, or portion thereof, or group of buildings in which
lodging is customarily provided and offered to the pi..blic for compensation and which is
open to transient guests on a daily basis; in contradistinction to a lodging house.
Landlot-d. The owner of a rental residential d%Av.1ling unit who offers residential
property and its dwelling units, not occupied by the owner, to other persons not related
by blood or marriage for some form of compensation through rental payments; lease
payments, or some other similar contractual arrangement.
Lodging house. A building with more than %\o but not more than ten guest
rooms where lodging with or without meals is provided for compensation.
YVi sante. A tenant's use of a rental dwelling unit, including the building and the
premises relating thereto, which gives offense to or endangers the life or health of
others. The term nuisance shall include such uses as defined under Kentucky laNv as
nuisances.
Nursing home. An establishment which provides full-time convalescent or
chronic care, or both, for four or more individuals who are not related by blood or
marriage to the operator, and who, by reason of chronic illness or infirmity, are unable to
unable to care For themselves; excepting; however, establishments that predominately
provide for care for the acutely ill or surgical or obstetrical services. A convalescent
43 1 final version 12;06'2016
home and rest home are included in this definition. A hospital or sanitarium shal l not be
be construed to be included in this definition.
Person. Includes a firm, association, organization, partnership, trust, company or
corporation as well as an agent, and an individual.
Tenant. A tenant, includes a person(s) under a rental agreement to occupy a
dwelling unit for the purpose of residential occupancy, This includes a person(s)
occupying a residential property by making rent or lease payrnents, or other similar
agreements where the tenant does not have an equitable interest in the real property.
Tourist home. A building in which more than one but not more than five guest
rooms are used to provide or offer overnight accommodations for transient guests for
compensation. A bed and breakfast establishment is included in this definition.
Sec. 42-63. - Enforcement.
The Fire Prevention Division shall be responsible for the administration and
enforcement of the provisions of this section.
Sec. 42-64. - Rental occupancy permit required.
It shall be unlawful for any landlord to rent or lease to anoIher or otherwise allow
any, person to occupy any rental dwelling unit which is subject to this chapter unless the
landlord has first obtained and. continues to hold a valid rental occupancy permit.
Sec. 42-65. - Applicability and exceptions.
(a)The provisions of this chapter shall apply to the rental or leasing of rental
dwelling units, and rental dwellings which contain such units, including one- and two-
family rental residential dwelling units, multiple dwelling units, accessory living
quarters, and lodging houses.
(b)The provision of this chapter shall not apply to hotels and motels; nursing
homes, or assisted care dwelling units, residential care facilities as described by KRS
100.982, Hospitals and Sanitariums.
Sec. 42-66. - Application for rental occupancy permits.
(a) Within 30 days following the effective date, the landlord of a rental dwelling
dwelling unit shall make written application to the Fire Prevention Division for a rental
rental occupancy permit to carry on the business of renting a residential dwelling unit.
44 Final Version 12 06!2016
unit, Such application shall be made on a form furnished by the Fire Prevention Division
Division for such purpose and shall set forth the following information:
(1)N ame, residence address, telephone number, and date of birth of the landlord
of the rental dwelling unit. If the landlord is a partnership, the name of the partnership,
and the name, residence address, and date of birth of the managing partner. If the
landlord is a corporation or limited liability company, the name and address of the
corporation or company, and the name, residence address and date of birth of the chief
operating officer.
(2)If the landlord has appointed an agent authorized to accept service of process
and to receive and give receipt for notices; the name, residence address, telephone
number, and date of birth of such agent;
(3)Every applicant, whether an individual, pamiersliip, corporation, or limited
liability company shall identify in the application, by name, residence address, telephone
number, and date of birth, a natural person who is actively involved in, and responsible
for, the maintenance and management of the premises. A post office box is not
acceptable as an address for such person. The individual designated herein may also be
the landlord of the dwelling or an agent identified in sul-1section (2) above;
(4)Strect address of the rental dwelling unit; and
(5)Number of rental dwelling units within the rental dwelling;
(b)To determine compliance with this chapter and this Code, every applicant
shall authorize an inspection of the premises.
(c)lt shall be unlawful for any person to make any false statements in an
application for a rental occupancy permit.
See. 42-67. - Temporary) permit.
(a) The Fire Prevention Division shall issue a temporary permit to (lie landlord of
a rental dwelling unit who has submitted an application and paid the fee required by this
chapter. A temporary permit shall authorize the occupancy of rental dwelling units in
actual existence on the effective date, pending issuance of a rental occupancy permit.
Dwelling units constructed or converted to rental usage after the effective date shall not
be eligible for a temporary permit, and shall not be occupied for human habitation prior
to the issuance of the required rental occupancy permit;
(b)A temporary permit indicates only that ilie landlord has submitted an
application for a rental occupancy pen -nit. A temporary permit is not a determination that
the rental dwelling or the rental dwelling unit complies with the standards required by
this chapter.
45 Final Version 12J' 2olG
(c) The temporary permit shall be valid until a rental occupancy permit has been
issued or the application for such pert -nit is denied and the stay period for any appeal of
such determination is exhausted.
Sec. 42-65. - Issuance of permit.
(a) Following the filing of an application, a city's Code Official shall cause all
inspection to be made of the rental dwelling unit and rental divelling identified in the
app] ication. "Phis inspection shall be made within three business days following the date
upon which the application is filed; excepting, however, that in the event the landlord
has been issued a temporary permit under this chapter, such inspection shall be made
within a reasonable period of time taking into consideration the availability of Code
Officials to make such inspection.
(b)Upon completion of an inspection of a rental dwelling and the rental dwelling
units therein, the Code Official shall make a determination as to whether all of the
standards for issuance of a permit have been met. In the event the Code Official
determines that the standards have been met, the Code Official shall cause the issuance
of a rental occupancy permit.
(c)Only one permit shall be required per lot, provides] however, in the case of
multiple rental dwelling units on one lot, the permit shall identify each rental dwelling
unit for which a permit has been approved.
Sec. 42-69. - Standards for issuance of permit.
The standards for the issuance and continuance of a rental occupancy permit
shall be as follows:
(a)Tlie rental dwelling, and the rental dwelling units located therein, and the
grounds and the accessories buildings and structures relating thereto, are in substantial
compliance with the code and all other applicable laws and regulations, and are not
otherwise substandard, hazardous or unfit. In multi -family units, to promote efficiency,
the Code Official shall inspect the minimum units necessary to assess the overall
condition of the premises.
(b)The landlord has been issued an occupation business license and has paid a]]
fees and taxes as required under chapter 106 of this Code.
(c)The landlord has paid all city ad valorem taxes which are due and payable
against the real property upon which the building and rental dwelling units are located.
(d)The landlord has paid all fees as required under this chapter.
46 Final Version 12'06'2016
(e)The landlord has paid all city property maintenance liens on the property for
which a permit is applied.
Sec. 42-70. - Determination of noncompliance.
(a) If a Code Official determines that any dwelliirg unit or units, or any part of the
premises relating thereto, fail to comply with subsection 42-69(a) or that the landlord
has failed to comply with subsections 42-69(b) through (e), a written notice of the
violation or violations shall be given to the landlord. The notice shall direct that the
landlord shall have a period of ten days to submit to the Code Official a plan consistent
with the code and other applicable ordinances which outlines the landlord's remedy of
the violations and the time period that such remedy shall be effectuated. The notice shall
further state that in the event the landlord fails to subinit a plan within said period of
time, the landlord shall effectuate the remedy within a specified period of timc as
reasonably determined by the Code Official, The periori of time to effectuate a remedy
hereunder shall not at any time exceed the period of time as determined by the Code
Official. A reinspection shall take place after said period of time to determine
compliance. if the Code Official determines that the defects create an imminent hazard
to the health or safety of occupants or the public, the Code Official shall immediately
suspend the applicable temporary permit or a previously issued rental occupancy permit.
(b)Any time period accorded by the Code Official above shall not be extended by
the sale or transfer of any interest in the rental dwelling unless specifically authorized by
the Code Official.
Sec. 42-7I. - Denial; suspension.
In the event the landlord's failure to comply continues following the period
accorded the landlord for compliance, the Code Official shall mail the landlord a notice
of a denial of a rental occupancy permit or suspension of a previously issued rental
occupancy permit. A denial of a rental occupancy permit shall automatically suspend the
temporary permit. The notice shall state:
(a)That the Code Official has determined thattl're landlord has failed to comply
with the standards as set forth in section 42-69.
(b)The specific reason or reasons why the standards have not been satisfied
including copies of applicable inspection reports.
(c)That the denial or suspension of the permit will become effective unless the
landlord appeals the determination within ten days after receipt of the notice in the
manner provided in section 42-73.
47 Final version 11;06.2016
(d)That after denial or suspension, the rental dwelling unit or units must be
vacated, and shall not be reoccupied until a rental occupancy permit is issued or is
reinstated after approval by the Code Official.
(c) The notice shall describe how an appeal may be filed tender Section 42-73.
(f) The Code Official shall also cause a notice to tenuAts to be prominently
posted on the rental dwelling, The notice shall state that the rental occupancy permit for
the rental dwelling unit or units has been denied or suspended, whichever is applicable,
and that the action will become final on a specific date unless the landlord appeals. The
notice shall further state that tenants will be required to vacate the rental dwelling unit
when the action becomes final.
Sec. 42-72. - Revocation of permit—Criminal acts or nuisance.
(a)Any landlord of a rental dwelling unit who knowingly leases or continues to
lease a rental dwelling unit to any tenant who commits or allow others to commit any
criminal act in violation of Kentucky's criminal statutes relating to the illegal sale of
controlled substances or to prostitution or to acts of violence to the person of another
which causes physical injury or the imminent threat thereof, or �,,ho otherwise creates or
allows others to create a nuisance on the leased premises; in violation of the provisions
of subsection (b) of this section shall be subject to a revocation of the landlord's rental
occupancy permits as provided herein.
(b)The landlord shall abate such activity in the manneras hereinafter provided:
(1)ln the event that the Code Official receives substan4iawd evidence of such an
act or activity or of a nuisance taking place on the leased premises of a tenant, the Code
Official shall send to the landlord written notice which shall set forth the substantiated
evidence and define the criminal act or activity or nuisance.
(2)In the event that the Code Official sends a second such notice to the landlord
landlord regarding such a criminal act or activity or nuisance an the leased premises of
ofthe same tenant within one year following the issuance of previous notice, the notice
notice shall instruct the landlord to bring eviction proceedings against the tenant with the
the McCracken District Court or to otherwise provide to the Code Official an alternative
alternative acceptable to the Code Official which effectively abates the continuance of
of further criminal activity or nuisance on the leased premises of such tenant. The
landlord shall initiate eviction proceedings or provide an acceptable alternative within
within ten days following the landlord's receipt of such second notice. In the event the
the landlord fails to initiate the eviction proceedings or otherwise provide an acceptable
acceptable written alternative within said period of time, the Code Official may revoke
48 Final Version 12106'2016
revoke the landlord's rental occupancy permit if the Cade Official determines that the
revocation is necessary to protect the health, safety and welfare of a resident or residents
residents of the neighborhood. Upon revocation of any rental occupancy pen -nit, no
application for a subsequent rental occupancy permit shall be accepted by the Code
Official for such property within six months of the date of revocation.
(3)Any eviction proceeding brought by the landlord shall be timely and diligently
prosecuted by the landlord in a bonafide manner.
(4) Substantiated evidence shall constitute such evidence as would be probative
in establishing probable cause that such criminal act has been committed or that a
nuisance exists on the leased premises. Substantiated evidence may include evidence of
a lawful arrest, indictment or conviction.
(c)ln the event of revocation, the Code Official shall provide a notice of
revocation to the landlord and tenant in the mariner as provided in section 42-71.
Sec. 42-73. - Appeals Procedure.
(a) Any landlord wishing to appeal the determination of a suspension, revocation,
or denial shall file a written notice of appeal Nvith the Code Enforcement Board within
five (5) days after receipt of the notice of the suspension, revocation, or denial. The
initial appeal shal l be taken before the Deputy Chief/Fire; Marshal of the Fire Prevention
Division. The Deputy Chief/fire Marshal of the Fire Prevention Division shall sustain
the decision o f the Code Official unless fie determine} that the provisions of this chapter
have been complied with and that all of the violations have been corrected. The Deputy
Chief/Fire Marshal of the Fire Prevention Division shall irnake a written determination.
(b)ln the event the Deputy Chief/Fire Marshal of the Fire Prevention Division
sustains the decision of the Code Official of suspension, revocation, or denial, the
landlord shall have the further right of appeal as hereinafter provided. Any landlord
wishing to further appeal the determination of suspension, revocation; or denial shall file
a second written notice of appeal with the Code Enforcement Board within five (5) days
after the landlord's receipt of the Deputy Chief/Fine Marshal of the Fire Prevention
Division's written determination. Thereafter, the appeal process shall follow Section 42-
41, 42-41.5, and 42-42 et seq.
Sec. 42-74. - Vacation of premises.
When an application for rental occupancy permit has been denied or a rental
occupancy permit has been suspended or revoked; she Code Official shall order the
rental dwelling unit or units vacated, giving tenants a reasonable time to arrange new
housing and to move their possessions.
49 Final version 12,06/2016
Sec. 42-75. - Duration of permit.
(a)A rental occupancy permit shall be valid until theproperty ceases to be used
as a rental unit or until ownership of the property is transferred, whichever occurs first,
unless otherwise suspended or revoked under this chapter.
(b)A prospective new owner of a rental dwelling unit shall make application for
a new rental occupancy permit at least ten calendar days prior to the date of sale.
Sec. 42-76. - Inspections.
(a) Inspections of rental dwelling units shall be conducted by Code Officials and
shall take place as follows;
(1)Upon application for a rental occupancy permit.
(2)Upon receipt of a complaint by a tenant or owner of a neighboring property
that the rental dwelling unit or rental dwelling is substandard, hazardous or unfit for
habitation if in the reasonable discretion of the Code Official; probable cause exists that
the complaint is founded in fact and an inspection warranted.
(3)Upon the determination of a Code Official that probable cause exists that any
rental dwelling unit or rental dwelling is in noncompliance witlr subsection 42-69(a).
(4)Every two-year period.
(b)The Code Official shall adopt a policy of inspecting all rental dwellings which
are required to be permitted under this article. The policy shall contain objectives for the
systematic inspection of all rental dwellings and priorities for the use of scarce
inspection resources. The guidelines shall be based upon the following factors and any
other factors deemed by the city to promote an efficient inspection prograan:
(1)Geographic distribution and concentration of rental cNvellings;
(2)Rental dwellings with delinquent property taxes;
('))Landlords with properties identified by the Fire Prevention Division as having
an excessive number of housing code violations, or a history ofnoncompliance, or slow
compliance, with correction orders;
(4)Larrdlords with propeirties identified by the Fire Prevention Division as having
a history of demolitions being ordered by the city;
(5)Landlords with properties identified by the Fire Prevention Division as having
a history of demolitions being ordered by the city; and demolished by the city:
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(6)Rental dwellings for which no occupation business license or occupancy
permit has been applied; and
(7)Rental dwelling with an excessive number Df police calls for illegal drug
offenses, prostitution, violent crimes, or disorderly coriduet.
(d)Absent exigent or emergency circumstances, whenever necessary to make an
inspection to enforce any of the provisions of this article, nr whenever the Code Official
has reasonable cause to believe that there exists in any ro-ital dwelling or rental dwelling
unit which is required to be permitted by this chapter, any condition or violation which
makes such dwelling or unit unsafe, dangerous or hazardous, the Code Official may
enter such d,.vetling or unit at all reasonable times to inspect the same or to perform any
duty imposed by this chapter; provided that if such dwelling unit be unoccupied, lie steal I
first provide notice and request entry from the landlord; and if such dwelling or unit be
occupied, he shall provide notice and request entry frornboth the landlord and tenant. if
possible, the Code Official shall first attempt to make arrangements with the landlord
and tenant as to the occurrence of the inspection at least 24 hours prior to the inspection.
If such entry is refused, the Code Official shall have recourse to every remedy provided
by law to secure entry.
Sec. 42-77. - Fees.
There shall be a fee of $25.00 for issuance of a rental occupancy permit and the
initial inspection related thereto and a fee of $25.00 for the renewal of a rental
occupancy permit and the inspection related thereto. There shall also be a fee of $25.00
per inspection for any further follow-up inspection related thereto. These fees shall be
paid to the Fire Prevention Division.
Sec. =42-78. - Display of permit.
(a)Every landlord must show to every prospective tenant before occupancy a
valid rental occupancy permit covering [lie rental dwelling unit to be rented. Every
landlord must show to any tenant, upon demand, a Valid rental occupancy permit
covering the rental dwelling unit the tenant occupies.
(b)Upon demand by any Code Official, the landlord must show a valid rental
occupancy permit to the Code Official.
(c)Upon demand by a municipal utility company,.and so ordered by the Deputy
Chief/Fire Marshal of the Division of Fire Preventirn, a tenant or landlord, Must
produce a valid occupancy permit prior to establishrnetri of utility service.
Sec. 42-79. - Remedies in this chapter not exclusive.
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The remedies provided in this chapter are not exclusio -e. The remedies are in
addition to, and do not supersede or preempt, other remedies such as condemnation;
written violation orders and warnings, criminal charges for violation of substantive
provisions of any city or state code relating to housing maintenance, fire safety, building
codes, zoning, health, and the like. The remedies in this chapter do not supersede or
affect the legal rights and remedies of tenants provided understate late or this chapter.
Where two or more provisions conflict with one another, the more stringent shall apply.
See. 42-80. - New construction.
The requirement for a rental occupancy permit and inspection fee shall not apply
to any building for which a certificate of occupancy has been issued by the city until five
years after the issuance of such certificate of occupancy.
See. 42-81. - Enforcement by injunction.
The landlord's failure, refiisal or neglect to comply with any of the provisions of
this section may, in addition to any other remedy provided herein or in place thereof, be
restrained, prohibited or enjoined by an appropriate proceeding instituted in a court of
competent jurisdiction.
See. 42-82. - Severability.
If any section, subsection, or clause of this chapter shall be deemed to be
unconstitutional or otherwise invalid, the validity of the remaining sections, subsections,
and clauses shall not be affected.
Sections 42-83 thru 42-100. - Reserved.
SECTION C. Non -exclusivity.
The repeal of these sections in Chapter 42 and enactment of this Ordinance shall
not release any person from an existing lien, fee, cost or other monetary sum, which is in
place on the effective date of this Ordinance. This Ordinance shall not be the exclusive
remedy for the city for violations of the Nuisance Code. The city reserves the right to
assert other liens or remedies available to it for violations of the alcove provisions.
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SECTION D. Effective Date.
This ordinance shall be read on two separate days, published pursuant to KRS
Chapter 424, and become effective on January 1, 2017.
GAYLE KALER, MAYOR
ATTEST:
CITY CLERK
Introduced by the Board of Commissioners: December 6, 2016
Adopted by the Board of Commissioners December 13, 2016
Recorded by City Clerk, December 13, 2016
Published by The Paducah Sion
\ord\insp\42 [1-100] Nuisance Code
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