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Home My WebLink AboutCCMPacket2016-10-25CITY COMMISSION MEETING AGENDA FOR OCTOBER 25, 2016 5.30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS L MINUTES II. MOTION A. R & F Documents IH. MUNICIPAL ORDER A. Approve Employment Agreement for Police Traffic Officer — M. RUSSELL B. Personnel Actions C. Agreement Regarding the Conditional Approval of Transfer Station Construction Completion with Freedom Waste Service, LLC -- CITY MGR PEDERSON IV. ORDINANCE —ADOPTION A. Purchase One (1) Side Arm Loading Truck for FPW-Solid Waste Division — R. MURPHY V. ORDINANCES - INTRODUCTION A. Greenway Trail Phase IV, Contract for Professional Services with HDR Engineering — S. ERVIN B. Accept Bid for Fire Department Uniforms FIRE CHIEF KYLE C. Bulletproof Vest Partnership Grant Award — POLICE CHIEF BARNHILL D. Accept Bid for Uniform Contract for Engineering -Public Works and Parks Department — R. MURPHY E. Purchase Two (2) Salt Spreaders for Use By the Street Department — R. MURPHY F. Purchase Three (3) Snow Plows Nvith Accessories — R. MURPHY G. Purchase Two (2) Utility Vehicles to be Used By the Parks Department — R. MURPHY VI. CITY MANAGER REPORT VII. MAYOR & COMMISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION OCTOBER 11, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 11, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the folloNving answered to their names: Commissioners Abraham, Gault, Rhodes, Nilson and Mayor Kaler (5). INVOCATION Rev. Lora Gowen of Broadway United Methodist Church gave the invocation. PROCLAMATION Mayor Kaler presented a proclamation to Cindy Malray, volunteer for the American Cancer Society proclaiming the month of October as `Breast Cancer Awareness Month". Firefighter Barry Carter explained the Fire Department started a tradition about six years ago of wearing pink tee shirts for the month of October in support of Breast Cancer Awareness. PRESENTATION Richard Roof, Executive Director of the Barkley Regional Airport, gave a serni-annual report regarding airport operations. He distributed copies of the airport's annual audit for fiscal year ending June 30, 2016. There were no notes of non-compliance 5:orn the auditors. All bank notes have been paid and the airport's request for funding for this fiscal year will be 18% less than last year. MINUTES Commissioner Abraharn offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the October 4, 2016; City Commission meeting be waived and that the [Minutes of said meeting prepared by Lindsay Parish, Administrative Assistant III in General Government be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). RESOLUTION DECLARATION OF OFFICIAL INTENT TO REIMBURSE CAPITAL OUTLAYS FOR THE FLOODWALL PUMP PROJECT Mayor Kaler offered motion, seconded by Commissioner Gault, that a Resolution entitled, "A RESOLUTION OF THE CITY OF PADUCAII, KENTUCKY, MAKING DECLARATION OF OFFICIAL INTENT WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS", be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, t r,rult, Rhodes, Wilson and Mayor Kaler (5). OCTOBER 11, 2016 APPOINTMENT PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Mayor Kaler made the following joint appointment: "WHEREI�-S, subject to the approval of the Board of Commissioners and jointly with the McCracken County Judge Executive, I hereby appoint Kelm Burchard as a member of the Paducah -McCracken County Convention Center Corporation to fill the unexpired term of Kim Rust who has resigned. This term will expire January 1, 2017." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Kelm Burchard to the Paducah - McCracken County Convention Center Corporation. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS 1. Quitclaim Deed with Linn Grove Properties for street closing of North 29`h Street Between Trimble Street and Clay Street (ORD 2016-09.8419) 2. Quitclaim Deed with T & S Properties, LLC for street c`osirig of Yopp Street between 3220 and 3300 Wayne Sullivan Drive (ORD 2016-09-8- 19) 3. Agreement with McBride Mack, Inc. for one Front Loader Refuse Truck for the Solid Waste Division (ORD 2016-09-8430) 4. Paducah Water Works Financial Statements for Years 1=oded June 30, 2016 and 2015 BIDS FOR ENGINEERING PUBLIC -WORKS 2017 Side Arm Refuse Truck I.McBride Mack, Inc. 2.Stringfellow *Denotes accepted bid, Adopted upon call of the roll, yeas. Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Wilson offered motion, seconded by Commissi)nerGauIt, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BCOK) OCTOBER 11, 2016 Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES -- ADOPTION APPROVE FINAL SUBDIVISION FOR STRAWBERRY HILLS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 4600 VILLAGE SQUARE DRIVE, 2550 & 2551 JAMES SANDERS BLVD AND 2670 PERKINS CREEK DRIVE; ACCEPTING THE DEDICATION OF RIGHT OF WAY OF JAMES SANDERS BOULEVARD; ACCEPTING PUBLIC UTILITY EASEMENTS; AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT." This Ordinance is summarized as follows: An Ordinance approving the final report of the Paducah Planning Commission on the proposed final subdivision for property known as the Final Subdivision Plat of Tract 9 of the Strawberry Hill Development; accepting dedication of right of way, of James Sanders Boulevard and public utility easements. In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on the plat. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.92016-10-8438; BK 34 ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE WITH ANTHEM BLUE CROSS BLUE SHIELD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE RATES FOR STOP LOSS INSURANCE COVERAGE WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP HEALTH NSURANCE PLAN FOR THE CITY OF PADUCAH, KENTUCKY FOR THE 2017 CALENDAR YEAR AND AUTHORIZING THE MAYOR -TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the rates offered through Anthem Blue Cross Blue Shield for Stop Loss Insurance Coverage for the group health insurance plan for the City of Paducah, Kentucky. Effective January 1, 2017 the stop loss rates are as follows: 1) Individual Stop Loss - $175,000 maximum City liability per person with a monthly cost of $86.52 per member; and 2) Aggregate Stop Loss - $2,915,561.88 maximum City liability of total claims combined with a monthly cost of $6.67 per member. Further, the Mayor is hereby authorized to execute a contract with Anthem Blue Cross Blue Shield for the stop loss coverage. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes; Wilson and Mayor Kaler (5). ORD.92016- l 0-8439; BK 34 STRATEGIC HEALTH RISK ADVISOR AND STRATEGIC BENEFIT PLACEMENT SERVICES RENEWAL WITH PEEL & HOLLAND Commissioner Rhodes offered motion, seconded by Commissixner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO OCTOBER 11, 2016 EXECUTE A CONTRACT FOR A STRATEGIC HEALTH RISK ADVISOR & STRATEGIC BENEFIT PLACEMENT SERVICES WITH PEEL & HOLLAND FINANCIAL GROUP FOR ADMINISTRATION OF THE CITY OF PADUCAH'S HEAL`1rH INSURANCE." This Ordinance is summarized as follows: The City of Paducah hereby ratifies the execution of a contract for a Strategic Health Risk Advisor and Strategic Benefit Placement Services with Peel & Holland Financial Group, in the amount of $76,900.00, payable in four equal installments of St 9,225 each, for administration services pertaining to the administration of the City of Paducah's health insurance. An additional fee of $200 per hour, subject to a minimum retainer of $5,000.00, will be. charged for services requested by the City or the City's legal counsel for issues that arise in connection with employer and employee bargaining, legal matters, disputes or other similar issues. This can -tract is for the 2017 calendar year, Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.92016-10-8440; BK 34 ANTHEM BLUE CROSS BLUE SHIELD ADMINISTRATIVE SERVICES Commissioner Wilson offered motion, seconded by Commissioaer Rhodes, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PAnUCAH AND ANTHEM BLUE CROSS BLUE SHIELD." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute an Agreement between the City of Paducah and Anthem Blue Cross Blue Shield as the City's Third Party Administrator to provide claims administrative serNices related to the City's health insurance plan. The effective date of this Agreement is Januar} 1, 2017 and ending December 31, 2017. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.92016-10-8441; BK 34 ORDINANCE — INTRODUCTION PURCHASE ONE (1) SIDE ARM LOADING TRUCK FOIZEPW-SOLID WASTE DIVISION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled; "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2017 SIDE ARM LOADING REFUSE COLLECTION TRUCK FOR USE BY IME SOLID WASTE DIVISION, AND AUTHORIZNG THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $250,620.00, for sale to the City of one, new 2017 side arm loading refuse collection truck, and authorizes the Mayor to execute a contract ror same. CITY MANAGER REPORT City Manager Pederson announced there will be a ribbon cutting ceremony for the Olivet Church Road Improvement Project on November 3`d at 11:00 a.m, ADOPTED: October 25, 2016 City Clerk Mayor OCTOBER 25, 2016 move that the following documents and bids be received and filed: DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for October 18, 2016 2. Certificates of Liability Insurance a. Powless Contracting, LLC b. Johnston Fire Services, LLC 3. Agreement with M.P. Lawson Construction, LLC for Plumbing Renovation for Paducah Fire Station 92 (ORD 2016-09-8431) 4. Agreement with Altec for purchase of one (1) 2016 Ford F550 Chassis with Altec Model AT37G telescoping aerial device (ORD 2016-10-8436) 5. Barkley Regional Airport Authority Financial Statements for Years ended June 30, 2016 and 2015 BIDS FOR ENGINEERING PUBLIC -WORKS Three (3) Snow Plows, Mounts and Electric Over Hydraulic Controls i. Primary Ky Fab, LLC * Uniforms for EPW & Parks Department 1. Aramark Uniform Services * Two (2) Stainless Steel Salt Spreaders 1. Primary Ky Fab, LLC * Two (2) Utility Vehicles 1. McKeel Equipment * 2. Tapp's Outdoor Equipment 3. FDR Honda BIDS FOR FIRE DEPARTMENT Uniforms for Fire Department 1. Bluegrass Uniforms 2. Siegel's 3. Galls *Denotes Recommended Bid Agenda Action Form Paducah City Commission Meeting Date: 10/25/2016 Short Title: A Municipal Orden authorizing the Mayor to enter into an Employment Agreement with John R. Tolliver to be employed in the Police Department with the Rank of Police Officer. ❑Orditlauce ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Doolittle, Barnhill; Russell Presetitation By: Russell Background Information: In the last legislative session, a new section of KRS Chapter 45 was added to facilitate the hiring of previously retired police officers. This is both operationally and financially advantageous to the city because: t) They will not have to attend the Police Academy for 26 weeks, 2) In many cases there will be little or no field training required, 3) By statute the previously retired officer mai, not participate in the retirement system and 4) 13y statute, the employee may not participate in the city's health insurance plan. 5) Again by statute, the employees of this classification are subject to one-year employment agreements, which may be renewed if the city agrees. Additionally, employees of ibis classification will not be members of tite FOP bargaining unit. An agreement with the bargaining unit has been reached with management regarding same. Employees in this classification will be hired in at the rank of Police Officer (5 -year). The new law has a formula that determines how mane retired police officers `ve may hire. In Paducah's case, the number is up to 18. This new law gives the city the opportunity to hire very experienced police officers at a lower- cost. John Tolliver retired from the Paducah Police Department on July 31. 2016 after almost 21 years of exemplary service. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtomis Funds Available: Account ]Faroe: \tA Finance Staff Recommendation: Authorize Mayor to execute agreement with John R. Tolliver. Attachments: 1. Agreement Department Head City Clerk City Manager 1 -MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING AN 1_MPLOYMENI T AGREEN4FNT B> TWEEN THE CITY OF PADUCAH AND JOHNI TOLLIVER FOR EMPLOYNIENT AS POLICE TRAFFIC OFFICER, AND AUTHORIZING THE MAYOR TO EXECUTE SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTIO'N' 1. Authorization. The Board of Commissioners of the City of Paducah hereby approves and the Mayor of the City of Paducah, Kentucky, is hereby atithorized to execute an Employment Agreement with John Tolliver to be employed it] the position of Police Traffic Officer. SECTION 2. Effective Date. This Orden shall be in frill force and effect on and after the date as approved by the Board of Commissioners of the City of Paducall, Kell trtcl<y, Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 25, 2016 Recorded by Tammara S. Sanderson, City Clerk, October 25, 2016 mo`auree-cmplmment--tolliver-police traffic officer EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT made and entered into on this the gL day of e 64V S,5 2016 by and belween the CITY OF PADUCAH, KENTUCKY, a municipal corporation, hereinafter referred to as EMPLOYER, and .Ian+-tj R, —[a I I i vEtt , a retired police officer, hereinafter referred to as EMPLOYEE. WITNESSETH: WHEREAS, EMPLOYER, in its capacity as a municipal corporation maintains a municipal police department, and JVHEREAS, in order to attract highly qualified persons to the field of law enforcement and to retain qualified and experienced officers for the purpose of providing maximum protection and safety to the citizens of and visitors to the City of Pa u.cah and its environs, EiiNIPLOYER intends to utilize the provisions of KRS 95.022 for purposes of hiring police officers who have retired from the Kentucky Employees Retirement System; the County Employees Retirernent System, or the State Police Retirement System; and ff'HEREAS, EMPLOYER has determined that a need exists for the employment of a retired police officer in the City of Paducah; 95.022. WHEREAS, EMPLOYEE is a retired "police officer", as that terns is defined in KRS 11WEREAS, EMPLOYEE has retired from the t= — Retirement System, and �, ishes to enter into a one (1) year contract with EMPLOYER pursuant to KRS 95.022: and WIIEREAS, EMPLOYEE confirms that he/she has at least twenty (20) years of sei-vice credit, has been separated from service for the period required by KRS 61.637, i.e.; for /I/r oNT'+h4 (length of time); retired with no administrative charges pending, and participated in the Law Enforcement Foundation Program fund under KRS 15.410 to 15,510 or retired as a commissioned officer pursuant to KRS Chapter 16, NOi1' THEREFORE IN CONSIDERATION OF the aforesaid premises and the hereinafter stated terms and Conditions, the Parties hereby agree as follows: 1, E;/IPLOYER hereby agrees to employ EMPLOYEE to serve for a one (1) year employment term, which term shall begin on LVO yery1=/L 3 , 2016 and end on NOVEM,6E Z 3" . 2017, 2. EMPLOYER shall pay the EMPLOYEE a salary of $ 2 76 _ per hour during the term of this Agreement. 3, The Parties herein confirm that there is/was no preexisting agreement between the Parties for EMPLOYEE to return to work for EMPLOYER prior to EMPLOYEE'S retirement. 4. EMPLOYEE Nvill be employed in the position of?. �L (z IPe&The job description for that position is attached hereto and incorporated herein by reference, 5. EN411LOYEF understands that they are not eligible to receive health insurance coverage from EMPLOYER during their employment and EMPLOYER will not pay any employer contributions or retiree health expense reimbursements to the Kentucky Retirement Systems during their employment. 6. EiMPLOYEE will be subject to all policies and procedures of the City of Paducah and the Paducah Police Department, with the exception of all policies relating to leave time. 7. 'With respect to leave, EMPLOYEE is entitled to 10 days (80 hours) of vacation leave and 5 days (40 hours) of sick leave during the Term of this Agreement. LMPLOYEF. is not entitled to use vacation or sick leave during the first six (6) weeks of the Terri of this Agreement. EMPLOYEE cannot carry over, nor is he entitled to receive a pay -out, for unused leave time at the end of the Term of this Agreement. 8. EMPLOYEE is entitled to all paid holidays recognized by the City of Paducah. If E\MPLOYEE is scheduled to work- a recognized holiday, they will b-. paid at a rate of double their regular hourly rate up to eight (8) hours. 9. E\VIPLOYEE shall be subject to the provisions of KRS 15.520 and KRS 95.450 during their employment. However, a decision to not renew this Agreement steal l not be considered a disciplinary action or deprivation subject to due process. 10. E'NIPLOYEE understands and agrees that he will not be, a member of the Fraternal Order of Police Bargaining Unit while employed pursuant to the provisions of this Agreement. Pursuant to written Agreement, retained on file at the Paducah Police Department, the FOP Bargaining Unit has specifically agreed that any employee hired pursuant to the provisions of KRS 95.022 will not be a member therein. 11. EMPLOYER and EMPLOYEE agree to file a copy of this Agreement, along with the attached job description Nvith EMPLOYEE'S retirement system. 12. EMPLOYEE certifies that he/she has read the foregoing Employment Agreement and has had an opportunity to confer with counsel of his/her own choosing and after such consultation agrees to the terms hereof. fNJ TESTIMONY `VHEREOF 'witness the signatures of the parties this the date and year fust above written. CITY OF PADUCAH, KENTUCKY. MAYOR DATE: 199947 E LOYEE DATE: i0/? - CITY OF PADUCAH CLASSIFICATION SPECIFICATIONS An Egrlai Opporttmity Employer TITLE: POLICE OFFICER Page I of 2 STATUS: NWN-ENEMPT/tNON-CIVIL SERVICE 40 Hours GRADE: J Salary Range: $41,142 - S51,626 JOB RI SPONSIBILITILS: Under gencral supervision, patrols the city and responds to emergency and non -emergency situations to protect lives and property (e.g., investigate crimes, apprehend criminals, resolve conflicts, regulate traffic; prevent crime, assist and educate public). QUALIFICATIONS: Must be at least twenty-one (2 1) ),cars of age; possess a imnimum educational requirement of 60 credit }tours from an accredited college, community college or vocational school OR a high school diploma or GED and one year of sworn, full-time law enforcement experience or two years of full-time military service,-=; must possess a valid operator's license and be able to operate a motor vehicle; 11111st successfully undergo a fingerprint check through the Kentucky State Police and the Federal Bureau of Investigation; must be a able to identify the colors red, green and yel low; must have standard visual acuity -- not less than 20/40 in one eye and 201100 in the other eye witholtt correction, not less than 20/20 in one eye and 20140 in the other eye with correction; if se;-ved in the military, must possess a conditional m ail honorable discharge; must be able to read, write, speak and understand the English language; must be a person of good moral character, good reputation in the community in which helslhe lives, law-abiding and loyal to the United States government. 11 `:11�jsiic�lnt� %tilt() 11-1tct rill LjL1?dil'ic:11ions exct°p1 hossessiolt ol' 10 college crodit hour, one of 101 -tine n1llilan ol, 011C VifNi- ol�s%vorn. 1,1111 -time la% e,tli�rcem�ttt ��4peri�nce ntt� i7� liirti�_1 tat �i !r��r 1r1� r�l1e tlt:u� .lpplicant� ��ho Ince-t all clur11i1icati��its. ice Priclllc�ih I'�,IiLr lic'hziitln�llt Policy e'illllictl "Polio 001ccl- ( aIndldiltc �elcCnloll proccdLll-e2 ILLUSTRATIVE DUTIES: • Patrols the city and protects lives and property. • Enforces laws and prevents crimes. • Monitors traffic conditions aa)d flow, operates radar and issues citations. • Responds to accidents and monitors school zones. • Maintains visibility to establish police presence. • Settles or calms interpersonal disputes. • Responds to a variety of emergency and non -emergency situations, accidents, confrontaiions, injuries and complaints. TITLE: PATROL OFFICER Page 2 of 2 ILLUSTRATIVE DUTIES Continued: • Secures and processes crime scenes and interview -s complain�ints, witnesses, suspects and V 3Ctlms. • Obtains witness reports, collects evidence and prepares files and reports. • Apprehends, arrests and processes criminal violators. • Serves warrants, appears and testifies in courts of law. • Transports prisoners. • Performs various Community Oriented Policing fuactions, including attending community meetings and giving public safety demonstrations. • Operates a police vehicle and radio. • Wori<s closely Nvith other law enforcement officers regarding suspects, witnesses. victims and related criminal investigations. • Records daily activities in logs and prepares reports on activirties and investigations. • Performs other duties as required or assigned. PHYSICAL REQUIREMENTS: Must maintain the physical ability to successhdly pass the Essential Job Function test for the position. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of department policies and procedures and federal, skate and local laws s -elating to iaw enforcement. K1io\\,ledge of safety practices and procedwes, public relations, interview techniques and patrol procedures. Knowledge of traffic cowrol procedures and crisis intervention techniques, Ability to CoMMUnicate effectively in written and oral form. Ability to recognize unusual, emergency or threatening situations and take appropriate action. Ability to demonstrate endurance (mental and physical). Ability to operate a motor vehicle in a safe planner. The ability to use firearms and specialized police equipmem. Knowledge of arrest process and procedures. 4 Rev. 12/3107 Rev. 8/6/20t') CITY OF PADUCAH October 25, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. y Manager's Signature Date 911 COMMUNICATIONS Roberts, Jonas HUMAN RESOURCES Stray, Jemekka POLICE Tolliver, John R PARKS SERVICES Adam, Richard C PARKS SERVICES Bell, David L Byas, Jaylon Garrard, Daltetha Thomas, Jamareo S CITY OF PADUCAH PERSONNEL ACTIONS October 25, 2016 NEW HIRE - FULL-TIME (FIT) POSITION RATE Telecommunicator S17 14/Hr FIR Generalist S17,00/Hr NCSICS FLSA EFFECTIVE DATE NCS Non -Ex November 3, 2016 NCS Ex November 3, 2016 Police Officer/Traffic Collision Spec* $23.7611 NCS Non -EX 1113116 to 11!2117* 'Subject to Employment Agreement Approval by Gorr mission PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARY ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY Parks Maintenance - Laborer Park Ranger NGS Non -Ex October 22, 2016 $9.00/Hr S8.541Hr TERMINATIONS • PART-TIME (PIT)[TEMPORARYISEASONAL POSITION REASON Parks Maintenance - Laborer Parks Maintenance - Laborer Parks Maintenance - Laborer Parks Maintenance - Laborer Temp Assignment Ended Temp Assignment Ended Temp Assignment Ender! Temp Assignment Ended TERMINATIONS - FULL-TIME [FITI POSITION REASON FINANCE Smith, Eborle' C Account Clerk Resignation EFFECTIVE DATE September 30, 2016 September 30, 2616 September 30, 2016 September 30, 2016 EFFECTIVE DATE October 21, 2016 199268 Agenda Action Form Paducalt City Commission Meeting Date: October 25, 2016 Short Title: AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION-NVITH FREEDOM WASTE SERVICE, LLC ❑Ordinance ❑ Emergency ® Municipal Order F-1Resolution[:]Motion Staff Work By: Jeff Pederson, City Manager & Rim Murphy, City' Engineer Presentation By: Jeff Pederson, City Manager Background Information: During the fal l of 2015, City of Paducah began publicly advertising and accepting bids for a new long-term agreement for the disposal of municipal solid waste generated within the City of Paducah, which is also to include provisions for the operation of a transfer facility and for the transportation and disposal of recyclable materials. After evaluating all bids, the City awarded the contract to Freedom Waste Service, LLC of Mayfield, Kentucky. An agreement between the City and Freedom was entered into on January 19, 2016. Pursuant to the Agreement, Freedom agreed to design, construct, operate, maintain, and replace, at its sole cost and expense, a Transfer Station on a Transfer Station Site, -in accordance the Approved Plans on or before the Construction Completion Date and the Service Date of August 1, 2016. Freedom has not satisfied the August 1, 2016 Sen ice Date as required by the original agreement. Freedom Waste is now requesting the City's approval of the construction of the Transfer Station. A site inspection conducted oil October 18, 2016 by Rick Murphy and Chris Yarbo has determined that some deficiencies still exist, most significantly being the full pavement of the entrance road. As of now, 20' of the 30' road is paved. The paving of the final 10' is waiting on the Atmos Gas relocation of a gas main. Notwrithstand in- this, the site is now functional and capable of receiving material from all users, Therefore, staff is recommending conditional approval of the Transfer Station, further payments of liquidated delay damages resulting from the delay in thw completion of construction of the Transfer Station, and coin mencement of Solid Waste deliveries to the Transfer Station located at 400 State Street, Paducah, Kentucky, beginning October 26, 2016. Goal: ❑Strong Economy N Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Staff Recommendation: To approve the Agreement Regarding the Conditional Approval of Transfer Station Construction Completion and authorize the execution of such agreement by the Ptayor. Attachments: Agreement Regarding the Conditional Approval of Transfer Station Construction Completion Department Head City ClerkCity Manager 199271 MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION WHEREAS, the City of Paducah's (the "City") Solid Waste Division is responsible for the collection of residential and commercial Avaste within the City limits of Paducah; and WHEREAS, on January 19, 2016, City and Freedom Waste Service, LLC, is a Kentucky limited liability company ("freedom"), entered itrto an Agreement for Transfer, Transport, and Disposal of Municipal Solid Waste (the "ALgreement"), whereby City contracted with Freedom for long-term transfer station services, the transport and disposal of all municipal solid waste, and a safe and accessible citizen drop-off area for the deposition of recyclable products; and WHEREAS, under the Solid Waste Agreement, Freedom. agreed to design, construct, operate, maintain, and replace, at its sole cost and expense, a Transfer Station on the Transfer Station Site, in accordance the Approved Plans on or before the Construction Completion Date and the Service Date of August 1, 2016; and WHEREAS, the Construction Completion Date and the Service Date for the Transfer Station on the Transfer Station Site did not occur on or before August 1, 2016 and Freedom is requesting that City approve Construction Completion and establish the Construction Completion Date and the Service Date for the Transfer Station as set forth in Section 2.2. L, of the Solid Waste Agreement as of October 26, 2016; and WHEREAS, City is willing to conditionally approve Construction Completion and accept October 26, 2016, as the Construction Completion Date and the Service Date, subject to the terms and conditions contained in the Agreement Regarding the Conditional Approval of Transfer Station Construction Completion, to which Freedom is agreeable. NOW, THEREFORE, IT IS HEREBY ORDERED as follows: SECTION 1. Authorization. The Board of Commissioners of the City of Paducah hereby approves and the Mayor of the City of PaduCUII. Kentucky, is hereby authorized and directed to execute the Agreement Regarding the Conditional Approval of Transfer Station Construction Completion in substantially the form attached hereto as Exhibit A and made part hereof. SECTION 2. Effective Date. This Order shall be irl6a11 force and effect on and after the date as approved by the Board of Commissioners of the City of Paducah, Kentucky. ATTEST: Tarrimara Sanderson, City Clerk Mayor Introduced by the Board of Commissioners, October 25, 2016 Recorded by City Clerk, October 25, 2016 1nnolagree-transfer station approval 2 199256 AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION THIS AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION (this "Agreement") made and entered into on this day of , 2016 (the "Effective Date") by and between by and between the CITY OF PADUCAH, KENTUCKY, a municipal corporation and body politic of the Commonwealth of Kentucky, P.O. Box 2267, Paducah, Kentucky 42002-2267, (hereinafter referred to as the "City") and FREEDOM WASTE SERVICE, LLC, a Kentucky limited liability company, with local offices located at 3426 State Route 45 South, Mayfield, Kentucky 42066 (hereinafter referred to as "Contractor"). All defined terms not otherwise defined herein shall have the same meaning as defined in the Agreement for Transfer, Transport, and Disposal of Municipal Solid Waste dated January 19, 2016. WITNESSETH: WHEREAS, upon the successful completion of the City's sealed bidding procedure and on January 19, 2016, City and Contractor entered into an Agreement for Transfer, Transport, and Disposal of Municipal Solid Waste, which agreement was amended by the .First Amendment to the Agreement dated September 20, 2016 (the "Solid Waste Agreement"), ",hereby City contracted with Contractor for long-term transfer station services, the transport and disposal of all municipal solid waste, and a safe and accessible citizen drop-off area for the deposition of recyclable products; and WHEREAS, under the Solid Waste Agreement, Contractor agreed to design, construct, operate, maintain, and replace, at its sole cost and expense, a Transfer Station on the Transfer Station Site, in accordance the Approved Plans on or before the Construction Completion Date and the Service Date of August 1, 2016; and WHEREAS, the Construction Completion Date and the SerAce Date for the Transfer Station on the Transfer Station Site did not occur on or before August 1, 2016 and Contractor is requesting that City approve Construction Completion and establish the Construction Completion Date and the Service Date for the Transfer Station as set forth in Section 2.2.1., of the Solid Waste Agreement as of October 26, 2016; and WHEREAS, City is willing to conditionally approve Construction Completion and accept October 26, 2016, as the Construction Completion Date and the Service Date, subject to the terms and conditions contained herein, to which Contractor is agreeable. NOW, THEREFORE, in consideration of the foregoing premises, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the parties hereto agree as follows: Section 1. Conditional Approval of Construction Coni letion of Transfer Station, I .l . Subject to the terms and conditions as hercinafter provided, City hereby approves Construction Completion and establishes the Construction Completion Date and the Service Date for the Transfer Station as set forth in Section 2.2.1. of the Solid Waste Agreement as of October 26, 2016. Section 2. Oblijzations of Contractor. Contractor expressly acknowledges and agrees that the approval of City as set forth in Section 1 above is conditioned upon the following obligations being fully satisfied by Contractor: 2.1. Contractor promises to pay to City, within three (3) days from the date of this Agreement, delay liquidated damages in the amount of $22,000.00, for 22 days of delay from September 26`}' through and including October 18th, to which the City has agreed to accept as delay liquidated damages through and including October 18, 2016. Delay liquidated damages shall cease accruing as of October 19, 2016, provided; however, each and every obligation of Contractor is fully satisfied to the satisfaction of the City Manager and/or City Engineer. In the event, Contractor fails to timely perform each and every obligation as contained herein, delay liquidated damages shall be reinstated, commencing on October 19, 2016 and continuing to accrue until the Contractor's obligations have been completed to the satisfaction of the City Manager and/or City Engineer. The delay liquidated damages shall be in the amount of $1,000.00 per day for each day of such delay. The City may invoice the Contractor for such liquidated damages on a weekly basis, and such invoices will be due and payable by the Contractor within ten (10) days following receipt of the invoice. 2.2. City and Contractor expressly acknowledge and agree that the "punch list" items described below (Section 2.2.1, 2,2.2, and 2.2.3.) have not been completed as of the Construction Completion Date and the Service. Contractor agrees to the timely completion of the following "punch list" items to the satisfaction of the City Manager and./or City Engineer, 2.2.1. Within thirty (30) days from the date of this Agreement, Contractor shall complete the following: • Install S" D.I.P. Water Main; • Install fire hydrant (See Detail 5, Sheet C8.2.); • Install proposed water service line; • Install water main line termination and water inainstub (See Details 6 & 7, Sheet C8.2.); • Install water meter; • Install sanitary sewer lateral with cleanout (See Detail d, Sheet C8.2.); • Complete water main crossing sewer (See Detail 8, Sheet C8.2.); and • Install proposed sanitary sewer lift station. PA 2.2.2. Within thirty (30) days from the date of this Agreement, Contractor shall replace a certain portion of the HDPE pipe used in the construction of the Transfer Station which has collapsed. 'The collapsed portion is identified on Exhibit A attached hereto and made a part hereof. The HDPE pipe shall be replaced with RCP pipe as required by the Approved Plans. The Approved Plans required that RCP pipe be used in the construction of the Transfer Station, however, HDPE was used instead. City is willing to accept HDPE pipe, provided; that Contractor agrees to replace any further failures of the HDPE pipe with RCP pipe within thirty (30) days of the collapse. 2.2.3. After the completion of the relocation of the fi" high pressure gas main by Atmos Energy, or its designees, and upon asphalt material becomes available for construction, Contractor shall complete the heavy duty asphalt payment as required by 4he Approved Plans. Section 3. Reaffirmation of the Agreement. Except for the modifications set forth herein, all other terms and provisions of the Solid Waste Agreement entered into between the parties are expressly acknowledged, reaffirmed, and ratified by all parties hereto. All parties hereby agree to perform in strict accordance with the terms and provisions as set forth under the Solid Waste Agreement. Section 4. Miscellaneous Provisions. 4.1. Successors and Assns. This Agreement shall be fully binding upon the parties hereto and their successors, and assigns as of the date hereof. 4.2. Future Amendments. The Solid Waste Agreement nor this Agreement may not be altered, amended, modified, terminated, waived, released, or discharged, except in a writing signed by the parties or their successors or assigns. 4.3. Counterparts. This Agreement may be executed in any number of counterparts and by different parties hereto on separate counterparts each of which, when so executed, shall be deemed an original, but all such counterparts shall constitute one and the same agreement. 4.4. Applicable Law. The provisions of this Agreement are entered into and are to be performed in the Commonwealth of Kentucky. The City atxl Contractor agree that the laws of the Commonwealth of Kentucky shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and shall govern the Interpretation of this Agreement. Any legal action arising from or relating in any way to this Agreement shall have venue exclusively in the state courts of McCracken County, Kentucky. IN WITNESS WHEREOF, the parties have respectively caused this Agreement to be executed on the day and year first above written. [SEE FOLLOWING PAGES FOR SIGNATURES.] CONTRACTOR: FREEDOM WASTE SERVICE, LLC By: Title: CITY: CITY OF PADUCAH, KENTUCKY By Title EXHIBIT A TO THE AGREEMENT ATTACHED HERETO MEE I _ �. , , , , Agenda Action Form Paducah City Commission i\leeting Date: October 11; 2016 Short Title: Purchase of One Side Arn-t Loading Truck to be used by the EPW- Solid Waste Division Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EP"' Admin Asst. III Presentation By: Rick Murphy P.E.; City Engineer -Public WWorks Director Background Information: On September 1, 2016 sealed written bids were opened for the purchase of one Side Loading Refuse truck to be used by the EPW-Solid Waste Division. Two responsive bids were received, with McBride Mack Inc. submitting the lowest evaluated bid in the amount of 5250,620.00. The estimated time for delivery of the new truck »rill be 45 days after contract execution. Goal: ❑Strong Economy ®Quality Services []Vital Neighborhoods ❑Restored Downtomis Funds Available: Account Name: Solid Waste Residential ! rn -'D 14 Account 'Number: 050-2209-531-4007 lance Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing die Mayor to execute a contract with McBride Nlack Inc, for the purchase of one Side Arn-t Loading Refuse Truck for use by the EPW Solid Waste Division in the total amount of S250.620.00. Attachments: Bids, Bid Tab; Advertisement, Proposed Contract Departs ent'14e City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: 25 Oct 2016 Short Title: Greenway Trail Phase 4 - Contract for Professional Services with HDR Engineering, Inc. ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson, Steve Ervin, Steve Doolittle, Rick Murphy, Sheryl Chino Presentation By: Steve Ervin Background Information: On June 6, 2016, the Planning Department published in the Paducah Sun a Request for Qualifications for engineering services related to the Phase 4 extension of the Greenway Trail, Proposals were due on June 27, 2016. The Planning Department received three Statements of Qualifications (SOQ) from HDR Engineering, Inc,, CND Designllntegrated Engineering, and Civil Design Inc. The review committee was made up of Mark Thompson, Steve Ervin, and Sheryl Chino. Each review team member scored the SOQ's with HDR Engineering, Inc. having the highest cumulative score. On Aug. 10, 2016, the review team met with HDR Engineering, Inc, to begin contract negotiations. After careful review and two subsequent meetings with HDR Engineering, Inc., a contract was submitted to the review team by HDR Engineering, Inc. in amount of $53,700 for design services through construction procurement. Additionally, the city has the option to utilize HDR Engineering, Inc. for construction administration and inspection, Construction administration services may be performed on an as needed basis and billed hourly with a not -to -exceed amount of $32,000. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Greenway Trail Ph. 4 W-71pl� Proj1ect Number: PA -0092 �1 File #:Finance Account Number: CFDA Number: 20.205 Staff Recommendation: Authorize the mayor to execute the contract with HDR Engineering, Inc. for engineering design services and authorize the Mayor to exercise the option to utilize HDR Engineering, Inc. for construction administration and inspection on an as -needed basis. Attachments: Contract agreement with HDR Engineering, inc. Department Head I _� City Cierk City Manager ORDINANCE NO. 2016 -11 - AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A SHORT FORM AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE GREENWAY TRAIL PHASE 4 PROJECT; AUTHORIZING THE OPTION FOR CONSTRUCTION ADMINISTRATION Al`N'D INSPECTION SERVICES DURING THE CONSTRUCTION OF THE PROJECT, AND AUTHORIZING THE EXECUTION OF SAID CONTRACT BE IT ORDAINED BY THE BOARD OF COWdISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Recitals and Authorization. The City hereby approves the Short Form Agreement with HDR Engineering, Inc., for engineering design services required for the Greenway Trail Phase 4 Project. The City is authorized to exercise the option for HDR to provide construction administration and inspection services during the construction of the project. It is further determined that it is necessary and. desirable and in the best interests of the City to enter into the Agreement for the purposes therein specified. Further. the Mayor of the City is hereby authorized to execute the Agreement, SECTION 2. Compensation. The City shall compensate HDR Engineering, Inc., in a lump sum amount of $53,700 for the engineering design services. If the City utilizes the construction administration and inspection services of HDR for the project, compensation will be paid on an hourly as needed basis with an hourly not to exceed fee of $32,000, Said compensation paid by the City shall be funded through project account PA0092. SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason; the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. Compliance With Open Meetings haws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of this City Commission, and thatell deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. SECTION 5. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repeated and the provisions of this Ordinance shall prevail and be given effect. SECTION 6. Effective Date. This Ordinance shall be read on two separate days and will become effective upon surrunary publication pursuant to KRS Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners, November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November I Published by The Paducah Sun, \ord`,eng\agree-engineering services -Greenway Trail Phase 4 Mayor 2016 SHORT FORM AGREEMENT BETWEEN OWNER AND HDR ENGINEERING, INC. FOR PROFESSIONAL. SERVICES THIS AGREEMENT is made as of this __day of 20 , between City of Paducah ("OWNER") and HDR ENGINEERING. INC., ("ENGINEER") a Nebraska corporation, with an office at 4645 Village Square Drive; Suite F, Paducah, Kentucky 42001 for services in connection xvith the project known as Greemway Trail Phase 4 (,"Project"); WHEREAS, OWNER desires to engage ENGINEER to provide professional engineering, consulting and related services ("Services") in connection with the Project-, and WHEREAS. ENGINEER desires to render these Services as described in SECTION 1, Scope of Services. NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual covenants contained herein, agree as follows: SEC'T'ION I. SCOPE OF SERVICES ENGINEER will provide Services for the Project, which consiq ref the Scope of Services as outlined on the attached Exhibit A. SECTION H. TERMS AND CONDITIONS OF ENGINEERING SERVICES The "HDR Engineering. Inc. Terms and Conditions for Professional Services," which are attached hereto in Exhibit B. are incorporated into this Agreement by this reference as if fully set forth herein. SECTION 111. RESPONSIBILITIES OF OWNER The 0\ NER shall provide the information set forth in paragraph 6 of the attached "HDR Engineering, Inc. Terms and Conditions for Professional SmJces." SECTION 1V. COMPENSATION Compensation for ENGINEER'S services under this Agreement shall be on the basis of - lump sura. The amount of the lump sum is Fifty-three thousand seven hundred Dollars ($53,700), The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that may be imposed on this Agreement shall be added to the ENGINE1ER'S compensation as Reimbursable Expenses. Compensation terms are defined as follows: Agreement for Professional Services l 09-2015 Lump Sum shall mean a fixed amount which shall be the total compensation agreed upon in advance for Scope of Services. SECTION V. PERIOD OF SERVICE Upon receipt of written authorization to proceed. ENGINEER sltail perform the services described in Exhibit A within a reasonable period of time. Unless otherwise stated in this Agreement, the rates of compensation for ENGINEER'S services have been agreed to in anticipation of the orderly and continuous progress of the project through completion. If any specified dates for the completion of ENGINEER'S services are exceeded through no fault of the ENGINEER, the time for performance of those services shall be automatically extended for a period which may be reasonably required for their completion and all rates, measures and amounts of ENGINEER'S compensation shall be equitably adjusted. Agreement for Professional Sen -ices 2 09-2015 SECTION VI. SPECIAL PROVISIONS IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. "OWNER" BY: NAME: TITLE: ADDRESS: HDR ENGINEERING, INC. "ENGINEER" BY: NAME: TITLE: ADDRESS: Agreement for Professional Services 3 09-2015 EXHIBIT A SCOPE OF SERVICES FYZ October 6, 2096 Steve Ervin Planning Director City of Paducah 300 South 5th Street Paducah, KY 42003 Re: Engineering Services Proposal Greenway Trail —Phase 4 Paducah, Kentucky Dear Steve: HDR appreciates the opportunity to provide the City with a proposal to provide engineering services associated with design of a portion of the proposed Greenway Trail in Paducah. This proposal addresses the design of the Phase 4 portion of the proposed Greenway Trail extending approximately from Campbell Street to near Madison Street, totaling approximately 3,000 linear feet. We understand that the Greenway Trail will generally consist of a 10 -foot wide concrete walking/biking path along the top of the existing earthen floodwall and will include interior walkways as a part of the River -front Development Project. We further understand that this trail is to be ADA compliant in all respects and should provide aesthetic continuity from previously -designed trail sections. The proposed scope of services provided herein addresses the survey and engineering work necessary to complete the survey, design, permitting, and procurement associated with the project. Please find a more detailed description of HDR's proposed services below for your consideration: Scope of Services HDR proposes to perform the following scope of services associated with this project: A. Surve in order to minimize cost, we propose to utilize the City's Lidar survey information along with the designs of the Convention Center and the Riverfront Development Project as base mapping for the project. However, it will be necessary to obtain additional detailed topographic survey data to the East of the Convention Center where construction activity has occurred since the Lidar data was obtained. hdrinc.com 4645 Village Square Drive, Ste F. Paducah, Kentucky, 42001 T 270.444.9691 F 270.443.3943 F)2 B. 30% Design Plans HDR proposes to meet with city staff on-site to discuss the preferred location of the trail as it leaves Campbell Street and runs along the berm towards the Convention Center. HDR will also use the Convention Center plans and Riverfront Project plans to coordinate the design and location of the trail with these projects to help design the trail to be seamless with these projects. HDR proposes to prepare a 30% set of design drawings suitable to make final design decisions that will, at a minimum, address the following: • Preliminary Plan/Profile Layout • Typical Sections • Preliminary Cross Sections C. 60% Design Plans HDR proposes to prepare a set of design drawings and specifications. These plans will be final design plans, excluding final summary of quantities and cost estimate, that will at a minimum, address the following: • Plan/Profile Layout • Typical Cross Section • Maintenance of Traffic • Signing/Striping • Grading/Drainage • Erosion/Sediment Control • Cross Sections We propose to incorporate architectural eleiments of the Greenway Trail and Riverfront Project concept such as benches, railing, markings, etc. by reference based on the City's previously selected materials and vendors. D. 90% Design Plans HDR proposes to prepare a final set of design drawings and specifications these will be final design plans to be used for procurement and construction. These drawings will include everything from the 60% plans along with final hdrinc.com 4645 Village Square Drive, Ste F. Paducah, Kentucky 42001 T 270.444.9691 F 270.443.3943 F�2 quantities and cost estimate and any revisions from city staff and KYTC that was required. E. Permits Based on our preliminary review of the project scope, we feel that the project will be subject to the following permits including additional submittals noted for review and approval: • NEPA Categorical Exclusion • Stormwater Pollution Prevention Plan (SWPPP) HDR proposes to coordinate with the KYTC and FHWA throughout the entire design process, prepare the necessary perinit applications for each agency for permit review. We have assumed that no oilier permit submittals will be required as part of this project. F. KYTC/LPA Coordination We understand that funding for this project has been obtained through a grant administered through the KYTC/LPA program. As such, this project will be subject to the submittal, review and approval process outlined the LPA Guide. HDR proposes to prepare the drawings and specifications in general accordance with requirement of the LPA Guide and provide to the City for submittal for review and approval. We will prepare the necessary project submittal checklist, submittal documents, and coordination with the KYTC regarding grant requirements and approvals. This phase will be included in the fees for the Design phases. G. Procurement HDR proposes to prepare an advertisement for the project and coordinate distribution of bidding documents. HDR will coordinate a pre-bid meeting and respond to bidder inquiries. If necessary, addenda will be prepared and distributed to bidders. HDR will attend the bid opening, tabulate bids, prepare a recommendation of award and coordinate the execution of the required contract documents between parties. H. Construction HDR, at the City's request, can provide construction -phase services including construction observation, contract administration, shop drawing review, hdrinc.corn 4645 Village Square Drive. Ste F, Paducah, Kentucky. 42001 T 270.444.9691 F 270.443.3943 material testing, etc. An estimate for HDR construction phase services has been provided as an hourly NTE and is included as separate fee. II. Fee HDR proposes to perform the scope of work described herein for a lump sum fees as follows: Survey $ 1,20D 30% Design Plans $12,900 60% Design Pians $28,200 90% Design Plans $ 6,81]!} Procurement — 4 600 Total Lump Sum $53,700 Work performed in addition to that described herein will be performed on an hourly basis in accordance with HDR's current fee schedule or lump sum basis as mutually agreed by the City and HDR. Construction Administration and Inspection can Oe performed on an hourly as - needed basis with an hourly NTE fee of $32,000. If the city desires to move forward with these Construction Phase services a contract modification can be executed. III. Schedule We are prepared to initiate work on this project within two weeks upon your authorization to do so. The timeline for this project will follow the schedule that was outlined in the RFQ. Permitting will be coordinated throughout the design process to expedite review and approval, but the schedule: associated with permitting is largely beyond our control. Portions of this schedule may be accelerated upon further discussion and coordination with the City. IV. Assumptions The following items have been assumed in the preparation of the scope of work and proposed fee for this project: • The project will qualify for a Categorical Exclusion and additional investigations and/or surveys will not be required to fulfill NEPA requirements. hdrinc.com 4645 Village Square Drive. Ste F, Paducah, Kentucky. 42001 T 270.444.9691 F 270.443.3943 02 • There will be no design exceptions requiring review and approval by KYTCIFHWA. • There will be no special materials requiring a Public Interest Finding by KYTCIFHWA. HDR appreciates this opportunity to provide you with engineering services for this project. Please feel free to call me with any comments or questions you may have. Sincerely, HDR Matt Brawley Sr. Project Engineer hdrinc.corn 4645 Village Square Drive, Ste F, Paducah. Kentucky. 42001 T 270.444.9691 F 270.443.3943 EXHIBIT B TERMS AND CONDITIONS HDR Engineering, Inc. Terms and Conditions for Professional Services f. STANDARD OF PERFORMANCE The standard of care for all professional engineering, consulting and related services performed or furnished by ENGINEER and its employees under this Agreement will be the care and skill ordinarily used by members of ENGINEER's profession practicing under the same or similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER's services. INSURANCE/INDEMNITY ENGINEER agrees to procure and maintain, at its expense, Workers' Compensation insurance as required by statute; Employer's Liability of $250,000; Automobile Liability insurance of $1,000,000 combined single limit for bodily injury and property damage covering alt vehicles, including hired vehicles, owned and non -owned vehicles; Commercial General Liability insurance of $1,000,000 combined single limit for personal injury and property damage; and Professional Liability insurance of $1,000,000 per claim for protection against claims arising out of the performance of services under this Agreement caused by negligent acts, errors, or omissions for which ENGINEER is legally liable. OWNER shall be made an additional insured on Commercial General and Automobile Liability insurance policies and certificates of insurance will be furnished to the OWNER. ENGINEER agrees to indemnify OWNER for claims to the extent caused by ENGINEER's negligent acts, errors or omissions. However, neither Party to this Agreement shall be liable to the other Party for any special, incidental, indirect, or consequential damages (including but not limited to loss of profits or revenue; loss of use or opportunity; loss of good will; cost of substitute facilities, goods, or services; and/or cost of capital) arising out of, resulting from, or in any way related to the Project or the Agreement from any cause or causes, including but not limited to any such damages caused by the negligence, errors or omissions, strict liability or breach of contract. OPINIONS OF PROBABLE COST (COST ESTIMATES) Any opinions of probable project cost or probable construction cost provided by ENGINEER are made on the basis of information available to ENGINEER and on the basis of ENGINEER's experience and qualifications, and represents its judgment as an experienced and qualified professional engineer. However, since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s') methods of determining prices, or over competitive bidding or market conditions, ENGINEER does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable Cost ENGINEER prepares. CONSTRUCTION PROCEDURES ENGINEER's observation or monitoring portions of the vaork performed under construction contracts shall not relieve the contractor from its responsibility for performing work in accordance with applicable contract documents. ENGINEER shall not control or have charge of, and shall not be responsible for, construction means, methods, techniques, sequences, procedures of construction, health or safety programs or precautions connected with the work and shall not manage, supervise, control or have charge of construction. ENGINEER shall not be responsible for the acts or omissions of the contractor or other parties on the project. ENGINEER shall be entitled to review all construction contract documents and to require that no provisions extend the duties or liabilities of ENGINEER beyond those set forth in this Agreement. OWNER agrees to include ENGINEER as an indemnified party in OWNER's construction contracts for the work, which shall protect ENGINEER to the same degree as OWNER. Further, OWNER agrees that ENGINEER shall be listed as an additional insured under the construction contractor's liability insurance policies. CONTROLLING LAW This Agreement is to be governed by the law of the state where ENGINEER's services are performed. 6. SERVICES AND INFORMATION OWNER vAll provide all criteria and information pertaining to OWNER's requirements for the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations, OWNER vAll also provide copies of any OWNER -furnished Standard Details, Standard Specifications, or Standard Bidding Documents which are to be incorporated into the project OWNER will furnish the services of soils/geotechnical engineers or other consultants that include reports and appropriate professional recommendations Wien such services are deemed necessary by ENGINEER. The OWNER agrees to bear full responsibility for the technical accuracy and content of OWNER -furnished documents and services. In performing professional engineering and related services hereunder, it is understood by OWNER that ENGINEER is not engaged in rendering any type of legal, insurance or accounting services, opinions or advice. Further, it is the OWNER's sole responsibility to obtain the advice of an attorney, insurance counseloror accountant to protect the OWNER's legal and financial Interests. To that end, the OWNER agrees that OWNER or the OWNER's representative wilt examine all studies, reports, sketches, drawings, specifications, proposals and other documents, opinions or advice prepared or provided by ENGINEER, and will obtain the advice of an attorney, insurance counselor or other consullant as the OWNER deems necessary to protecitiae OWNER's interests before OWNER lakes action or forebears to take action based upon or relying upon the services provided by ENGINEER 7. SUCCESSORS AND ASSIGNS OWNER and ENGIREER, respectively, bind themselves, their partners, successors, assigns, and Legal representatives to the covenants of this Agreement. Neither OWNER nor ENGINEER will assign, sublet, or transfer any interest in this Agreement or claims arising therefrom without the written consent of the other. B. RE -USE OF DOCUMENTS All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by ENGINEER pursuant to this Agreement, are instruments of service with respect to the project. ENGINEER retains -ownership of all such documents. OWNER may retain copies of the documents for its information and reference in connection with the project; however, none of the documents are intended or represented to be suitable for reuse by OWNER or others on extensions of the project or on any other project. Any reuse without written verification or adaptation by ENGINEER for the specific purpose intended will be at OWNER's sole risk and without liability or legal exposure to ENGINEER, and OWNER vri9 defend, indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses, including attorney's fees, arising or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by OWNER and ENGINEER. 9. TERMINATION OF AGREEMENT OWNER or ENGINEER may terminate the Agreement, in whole or in part, by giving seven (7) days written notice to the other party. Where the method of payment is "lump sum," or cost reimbursement, the final invoice Oil include all services and expenses associated with the project up to the effective date of termination. An equitable adjustment shall also be made to provide for termination settlement costs ENGINEER incurs as a result of commitments that had become firm before termination, and for a reasonable profit for services performed. 10. SEVERABILITY If any provision of this agreement is held invalid or unenforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term or condition shall not be construed by the other party as a waiver of any subsequent breach of the same provision, term or condition. 11. INVOICES ENGINEER wit vubmit monthly invoices for services rendered and OWNER will make pTampt payments in response to ENGINEER's invoices. ENGINEER will retain receipts for reimbursable expenses in general accordance vAth Internal Revenue Service rules pertaining to the support of expenditures for. income tax purposes. Receipts will be available for inspection by OVdNeR's auditors upon request. If OWNER dispLtes any items in ENGINEER's invoice for any reason, including the lack of supporting documentation, OWNER may temporarily delete the disputed item and pay the remaining amount of the invoice. OWNER will promptly notify ENGINEER of the dispute and request clarification and/or correction. After any dispute has been settled, (112015) ENGINEER will include the disputed item on a subsequent, regularly scheduled invoice, or on a special invoice for the disputed item only. OWNER recognizes that late payment of invoices results in extra expenses for ENGINEER. ENGINEER retains the right to assess OWNER interest at the rate of one percent (1%) per month, but not to exceed the maximum rate allowed by law, on invoices which are not paid within thirty (30) days from the date of the invoice. In the event undisputed portions of ENGINEER's invoices are not paid when due, ENGINEER also reserves the right, after seven (7) days prior written notice, to suspend the performance of its services under this Agreement until all past due amounts have been paid in full. 12. CHANGES The parties agree that no change or modification to this Agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this Agreement, The execution of the change shall be authorized and signed in the same manner as this Agreement. Adjustments in the period of services and in compensation shall be in accordance with applicable paragraphs and sections of this Agreement. Any proposed fees by ENGINE=ER are estimates to perform the services required to complete the project as ENGINEER understands it to be defined. For those projects involving conceptual or process development services, activities often are not fully definable in the initial planning. In any event, as the project progresses, the facts developed may dictate a change in the services to be performed, which may alter the scope. ENGINEER will inform OWNER of such situations so that changes in scope and adjustments to the time of performance and compensation can be made as required. If such change. additional services, or suspension of services results in an increase or decrease in the cost of or time required for performance of the services, an equitable adjustment shall be made, and the Agreement modified accordingly. 13. CONTROLLING AGREEMENT These Terms and Conditions shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice -to -proceed, or like document. 14. EQUAL EMPLOYMENT AND NONDISCRIMINATION In connection with the services under this Agreement, ENGINEER agrees to comply with the applicable provisions of federal and state Equal Employment Opportunity for individuals based on color, religion, sex, or national origin, or disabled veteran, recently separated veteran, other protected veteran and armed forces service medal veteran status, disabilities under provisions of executive order 11246, and other employment, statutes and regulations, as stated in Title 41 Part 60 of the Code of Federal Regulations § 60-1.4 (a -f), § 60-300.5 (a -e), § 60-741 (a - e). 15. HAZARDOUS MATERIALS OWNER represents to ENGINEER that, to the best of its knowledge, no hazardous materials are present at the project site, However, in the event hazardous materials are known to be present, OWNER represents that to the best of its knowledge it has disclosed to ENGINEER the existence of MI such hazardous materials, including but not limited to asbestos, PCB's, petroleum, hazardous waste, or radioactive material located at or near the project site, including type, quantity and location of such hazardous materials. It is acknowledged by both parties that ENGINEER's scope of services do not include services related in any way to hazardous materials. In the event ENGINEER or any other party encounters undisclosed hazardous materials, ENGINEER shall have the obligation to notify OWNER and, to the extent required by law or regulation, the appropriate governmental officials, and ENGINEER may, at its option and without liability for delay, consequential or any other damages to OWNER, suspend performance of services on that portion of the project affected by hazardous materials until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the hazardous materials; and (ii) warrants that the project site is in full compliance with all applicable laws and regulations. OWNER acknowledges that ENGINEER is performing professional services for OWNER and that ENGINEER is not and shall not be required to become an "arranger," "operator," "generator," or "transporter' of hazardous materials, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the project site in connection withEWANEER's services under this Agreement. it ENGINEER's services hereunder cannot be performed because of the existence of hazardous materials, ENGINEER shall be entitled to terminale this Agreement for cause on 30 days written notice. To the fullest extent permitted by law, OWNER shall indemnify and hold harmless ENGINEER, its officers, directors, partners, employees. and subconsultants from and against all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from hazardous materials, provided that (i) any such cost, loss, of damage is attributable to bodily injury, sickness, disease, or death, or injury to or destruction of tangible properly (other than completed Work), including the loss of use resulting therefrom, and (ii) nothing in this paragraph shall obligate OWNER to indemnify any individual or entity from and against the consequences of that individual's or entity's sole negligence or willful misconduct. 16. EXECUTION This Agreement, including the exhibits and schedules made pari hereof, constitute the entire agreement between ENGINEER and OWNER, supersedes and controls over all prior written or oral understandings. This Agreement may be amended, supplemented or modified only by a written instrument duly executed by the parties. 17. ALLOCATION OF RISK OWNER AND ENGINEER HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING ENGINEER'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE RISKS, SO, TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF ENGINEER (AVD ITS RELATED CORPORATIONS, SUBCONSULTANTS AND EMPLOYEES) TO OWNER AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF $100,000 OR ITS FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND EXPERT FEES) ARISING OUT OF ENGINEER'S SERVICES OR THIS AGREEMENT REGARCLESS OF CAUSE(S) OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER RECOVERY. THIS LIMITATION SHALL NOT APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER ENGINEER'S COMMERCIAL GENERAL LIABILITY INSURANCE POLICY. 18. LITIGATION SUPPORT In the event ENGINEER is required to respond to a subpoena, government inquiry or other legal process related to the services in connection with a legal or dispute resolution proceeding to which ENGINEER is not a party, OWNER shall reimburse ENGINEER for reasonable costs in responding and compensate ENGINEER at its then standard rates for reasonable time incurred in gathering information and documents and attending depositions, hearings, and trial. 19. UTILITY LOCATION If underground sampling/testing is to be performed, a local utility locating service shall be contacted to make arrangements for all utilities to determine the localioru of underground utilities. In addition, OWNER shall notify ENGINEER of the presence and location of any underground utilities located on the t} lNER's property which are not the responsibility of private/public utilities. ENGINEER shall take reasonable precautions to avoid damaging underground utilities that are properly marked. The OWNER agrees Ie waive any claim against ENGINEER and will indemnify and hold ENGINEER harmless from any claim of liability, injury or loss caused by or allegedly caused by ENGINEER's damaging of underground utilities that are not iproperly marked or are not called to ENGiNFER's attention prior 10 beginning the underground sampling/testing. Terms & Conditions for Professional Services 2 (0112015) Agenda Action Form Paducah City Commission Meeting Date: 10-25-16 Short Title: Contract for Uniform Services for the Fire Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chief Kyle Presentation By: Chief Kyle Background Information: The Fire Department contracts for uniform services for its personnel. The most recent 2 year contract expired and a new 2 year uniform contract with a 2 year renewal option was advertised for bid. Three (3) total vendors submitted bids for the contract. They were Bluegrass Uniforms (current vendor), Siegel's Uniforms, and Galls. The bids were evaluated and are being awarded on the lowest most responsive bidder. The bid had each itern that the fire department uses and vendors were to return the bid with their price per item for a total tabulation of uniform costs. Bluegrass Uniforms submission was $7,588.38 total uniform cost bid, Siegel's bid was $8,331.95 and Galls bid was $8,655.70. Bluegrass Uniforms bid was lowest and most responsive. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Clothing Allowance Account Number: 001-1801/1802/1803/1804-522-1610 Staff Recommendation: Finance 1 Accept the bid from Bluegrass Uniforms and execute the 2 year contract for service. Attachments: Three (3) Evaluation Forms on each bidder Bid Tab (I I , .1A Depar lent Head City Clerk City Manager ORDINANCE NO. 2016 -11 - AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS UNIFORMS, INC., FOR THE PURCHASE OF UNIFORMS FOR FIRE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Bluegrass Uniforms, Inc., for employees in the Fire Department at the unit prices as shown on the attached price list, for a period of two years, said purchase being in substantial compliance with the bid specifications, advertisement for bid, and as contained in the bid of Bluegrass Uniforms, Inc., dated August 5, 2016. SECTION 2_. The Mayor is hereby authorized to execute a contract with Bluegrass Uniforms, Inc., for furnishing the City with uniforms as authorized in Section 1 above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. Said contract is for a two-year time period beginning upon execution of the contract. The term of the Contract may be renewable for an additional two-year term upon the mutual agreement of both the City and Bluegrass Uniforms. SECTION 3. Payment for said uniforms shall be charged to the Fire Department Clothing Allowance account numbers. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November 1, 2016 Published by The Paducah Sun, \ord\fireAuniforms-2016-2017 + 2 years ocsco AGREEMENT Page t of 2 CITY OF PADUCAH, KENTUCKY FIRE DEPARTMENT AGREEMENT FOR UNIFORM SERVICES THIS AGREEMENT, made this _ day of , 2016_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and _Bluegrass Uniforms_, hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor agrees to furnish all the necessary materials and services necessary to provide Uniform Services for use by the City of Paducah Fire Department, The Uniforms supplied shall be in accordance with this Agreement, Specifications and any Addendum($) issued. Throughout the performance of this Contract, the City Fire Chief of the City of Paducah shall, in all respects, be acting as agent for the Owner, City of Paducah. ARTICLE 2. CONTRACT TIME The contract shall be binding upon the City and the Vendor, his partners, successors, assigns, and legal representatives for a Two -Year time period beginning upon execution of the Contract Agreement. Neither the City nor the Vendor shall have the right to assign, transfer, or sublet their interests or obligations hereunder without consent of the other party. The term of the Contract may be renewable for an additional Two -Year term, upon the mutual agreement of both parties. The City of Paducah Fire Chief, acting as agent for the Owner, shall determine, in his sole discretion, the option to renewal. This renewal option shall be exercised by both parties executing and delivering the written Two -Year Renewal Agreement. The Two -Year time period shall begin upon execution of the Contract by the Mayor of the City of Paducah. The City reserves the right to purchase said Contract items at the quoted unit prices until the Two -Year Renewal Agreement has been executed by the parties. However, in no case shall the Vendor be bound to supply the Contract items at these prices past the ending of the original Two -Year contract. ARTICLE 3. THE CONTRACT PRICES The Owner shall pay the Vendor for the Uniforms delivered andaccepted at the Unit Prices quoted in the Bid Proposal by the Vendor dated . _ in accordance with the unit prices as adopted by the Board of Commissioners in Ordinance No. _ Payment will be made upon satisfactory delivery and in accordance with the Specifications. Contract Unit Prices shall begin upon the execution of this Agreement. Bid prices are firm and will not be altered during the contract period.. Bids shall include sales lax and all other applicable taxes and fees. The Vendor agrees that no minimum amount of purchase shall be required. ARTICLE 4. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. C05C0 AGREEMENT Page 2 of 2 IN WITNESS WHEREOF. The parties hereto have executed this Agreement, the day and year first above written. VENDOR [:3'1 ADDRESS CITY OF PADUCAH, KENTUCKY 04 Gayle Kaler, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 CITY OF PADUCAH, KY UNIFORM SERVICES FOR THE FIRE DEPARTMENT PRICE LIST SUPPRESSION SHIRTS Description Size Unit Price No. _ DARK ASH AMERICAN UNION MADE LOGO LEFT CHEST PRINTING ON S-4XL $ 16.63 FItem 1 BACK COLORS WHITE OR HEATHER GREY OPTIONS EMBROIDREY LOGO ON LEFT S-01. $ 33.95 2 CHEST AND NAME AND RANK ON RIGHT CHEST WHITE OR HEATHER GREY OPTIONS EMBROIDREY LOGO ON LEFT S-4XL $ 38.65 3 CHESTAND NAME AND RANK ON RIGHT CHEST WHITE OR HEATHER GREY OPTIONS EMBROIDREY LOGO ON LEFT S -XL $ 33.95 4 CHEST AND NAME AND RANK ON RIGHT CHEST HEATHER GREY EMBROIDREY LOGO ON LEFT CHEST AND NAME AND 5-4XL $ 50.75 5 RANK ON RIGHT CHEST NOMEX NAVY BLUE SHORT SLEEVE RIGHT SHOULDER REVERSED 6 AMERICAN FLAG WITH GOLD BORDER AND LEFT SHOULDER PFD 38-54 $ 85.45 PATCH NOMEX NAVY BLUE LONG SLEEVE RIGHT SHOULDER REVERSED 38-54 REG - 7 AMERICAN FLAG WITH GOLD BORDER AND LEFT SHOULDER PFD LONG $ 100.75 PATCH MEN'S FLYING CROSS WHITE SHORT SLEEVE ZIPPERED FRONT 100% 14.0-22.5 $ 33.00 8 VISA SYSTEM 3 POLYESTER SHIRT MEN'S FLYING CROSS WHITE LONG SLEEVE ZIPPERED FRONT 100% 15-22.532- $ 37.50 9 VISA SYSTEM 3 POLYESTER SHIRT 37 10 WHITE POLY/COTTON BLEND SHORT SLEEVE SHIRT 14.5-22.5 REG -TALL $ 30.40 LONG SLEEVE LIGHT BLUE POLY/COTTON BLEND WITH DARK NAVY SHOULDER STRAPS AND POCKET FLAPS RIGHT SHOULDER REVERSED 14.5-19.5 $ 39.00 11 AMERICAN FLAG WITH GOLD BORDER AND LEFT SHOULDER PFD 33-37 PATCH LONG SLEEVEWHITE POLY/COTTON BLEND RIGHT SHOULDER 14.5-19.5 12 REVERSED AMERICAN FLAG WITH GOLD BORDER AND LEFT 33-37 $ 31.00 SHOULDER PFD PATCH LONG SLEEVE LIGHT BLUE POLY/COTTON BLEND WITH DARK NAVY 13 I SHOULDER STRAPS AND POCKET FLAPS RIGHT SHOULDER REVERSED I 14.5-19.5 $ 31.00 AMERICAN FLAG WITH GOLD BORDER AND LEFT SHOULDER PFD 33-37 PATCH LONG SLEEVEWHITE POLY/COTTON BLEND RIGHT SHOULDER 14.5-19.5 14 REVERSED AMERICAN FLAG WITH GOLD BORDER AND LEFT 33.37 $ 31.00 SHOULDER PFD PATCH PANTS 15 NOMEX NAVY BLUE 28-50 $ 93.25 16 NOMEX NAVY BLUE 28-50 I $ 97.40 COATS 17 DOUBLE BREASTED DRESS COAT LAPD NAVY 32S -58T $ 114.45 OUTERWEAR 18 NAVY, DUTY JACKET S-4XL $ 185.00 19 MEN'S "DARIEN" DOUBLE BRESTED DRESS RAINCOAT 365-54T $ 195.15 20 WOMEN'S "DARIEN" DOUBLE BRESTED DRESS RAINCOAT 2P -18T $ 185.00 HEADWEAR 21 NAVY BELL CROWN CAP WITH BLACK STRAP S-2XL _ $ 87,50 22 NAVY BELL CROWN CAP WITH SILVER STRAP S-2XL $ 87.50 23 WHITE BELL CROWN CAP WITH GOLD STRAP S-2XL $ 87.50 24 WHITE DECORATED BELL CROWN CAP WITH GOLD STRAP S-2XL $ 100,00 25 FD HAT BUTTONS IN GOLD AND SILVER $ 1.50 26 1/2" GOLD NYLON DRESS CAP STRAP $ 4.00 27 1/2" PERMAGOLD DRESS CAP STRAP $ 4.75 28 1/2" SILVER DRESS CAP STRAP $ 5.00 29 BLACK LEATHER ALL SIZES $ 103.25 30 ALL BRANDS SPECIFIED ALL SIZES $ 6,00 FOOTWEAR 31 BLACK SIDE ZIP ALL SIZES $ 32 8" BLACK SIDE ZIP ALL SIZES $ 100.00 33 4" BLACK ALL SIZES $ 95.50 34 BLACK 8" ALL SIZES $ 35 BLACK 6" ALL SIZES $ 36 BLACK 4.5" ALL SIZES $ 137.25 37 BLACK 8" SIDE ZIP ALL SIZES $ 172.50 38 BLACK 4.5" ALL SIZES $ 136.00 39 BLACK 6" BOOT J ALL SIZES $ 96.65 40 BLACK 8" BOOT WITH SIDE ZIP ALL SIZES $ 100.00 41 BLACK 8" BOOT WITH SIDE ZIP ALL SIZES $ 100.00 GLOVES 42�EXTRICATION GLOVES XS-2XL $ 46.50 BADGES & INSIGNA 43 RED AND WHITE WITH FIRE IN THE MIDDLE �� $ 12.85 44 RED AND BLUE WITH GOLD V $ 12.85 45 RED WITH ONE GOLD MALTESE CROSS $ 12.85 45 RED WITH TWO GOLD MALTESE CROSSES $ 12.85 47 REO WITH THREE GOLD MALTESE CROSSES $ 12.85 48 RED WITH FOUR GOLD MALTESE CROSSES $ 12.85 49 50 RED WITH ONE GOLD STAR RED WITH TWO GOLD STARS $ 12.85 $ 12.85 51 RED WITH THREE GOLD STARS $ 12.85 52 RED WITH FOUR GOLD STARS _ $ 12.85 53 RED WITH FIVE GOLD STARS $ 12.85 54 RED WITH SIX GOLD STARS $ 12.85 55 BLUE WITH ONE GOLD STAR $ 11.50 56 BLUE WITH TWO GOLD STAR $ 11.50 57 BLUE WITH THREE GOLD STAR $ 11.50 58 BLUE WITH FOUR GOLD STAR Y $ 11.50 59 BLUE WITH FIVE GOLD STAR $ 11.50 60 BLUE WITH SIX GOLD STAR $ 11.50 61 15/8" RHODIUM SCRAMBLE ^� $ 16.65 62 15/8" RHODIUM SINGLE BUGLE $ 16.65 5/8" GOLD DOUBLE BUGLES $ 17.70 r671 1 5/8" GOLD 2 CROSSED BUGLES 15/8" GOLD 3 CROSSED BUGLES _ $ 20.50 $ 17.35 15/8" GOLD 4 CROSSED BUGLES $ 17.70 15/8" GOLD 5 CROSSED BUGLES $ 17.70 68 EMT PIN BLUE AND WHITE $ 15.85 69 TRAINING INSTUCTOR MAROON WHITE AND GOLD $ 21.20 70 HAZMAT PIN WHITE RED YELLOW BLUE AND GOLD I $ 4,10 71 RUBBER CLUTCH PIN BACK $ 0,10 72 P7 GOLD AND RHODIUM FINISHES _ SMALL & MEDIUM $ 8'75 3 RHODIUM FINISH $ 9.75 74 RHODIUM FINISH $ 12.80 75 GOLD FINISH $ 10,70 76 GOLD FINISH $ 13.40 77 GOLD FINISH $ 12.15 78 GOLD FINISH $ 15.60 79 GOLD FINISH $ 10,70 80 GOLD FINISH L $ 13.75 81 GOLD FINISH $ 10.70 82 GOLD FINISH 1 $ 13.75 83 GOLD FINISH _-�- $ 10,70 84 _ GOLD FINISH $ 13.75 85 GOLD AND RHODIUM OPTIONS $ 48.20 86f GOLD AND RHODIUM OPTIONS $ 38.75 87 $ 8,15 ss _ ___-.---- $ 8.75 89 _ $ 8.75 90 $ 8.75 91 $ 9.75 92 $ 9.75 93 $ 9.75 94 NAME PLATE (F. LAST) GOLD AND RHODIUM OPTION $ 7.00 95 SERVING SINCE (YEAR) GOLD AND RHODIUM OPTIO):Nj__L:� $ 7.00 EQUIPMENT 96 LIGHT MOUNT FOR G2X FIRE RESCUE PRO LIGHT ALUMINUM $ 21.00 97 HOLDER FOR SUREFIRE 6P, 9P, G2 & G3 $ 21,00 9s $ 134.655 99 i - $ 139.80 100 1 FOR KNUCKLEHEAD $ 23.00 101 $ 23.45 102 $ 37.60 103 _ $ 6.40 104 $ 16.75 105 $ 26.50 106 L $ - 5.30 107 108 BLACK, NAVY BLUE, AND PINK OPTIONS 30-54 $ 38.00 S-4XL $ 20.00 109 RIGHT CHEST 128 $ 8.50 110 $ 27.45 122 $ 7.90 111 BLACK, BLUE, PINK AND PURPLE OPTIONS 130 $ 3.00 112 GEAR BAG W/ EMBROIDERED LOGO AND FIRST INITIAL LAST NAME $ 61.00 113 $ 10.50 114 I $ 5.40 115 $ 46.50 116 I $ 6.50 117 - -� $ 18.70 118 $ 147.35 OTHER 119 1 ATTACH PATCHES, FLAGS, INSIGNA, HEM OR ALTER PREVENTION SHIRTS PANTS 123 NAVY, EMBROIDREY LOGO ON LEFT CHEST AND NAME AND RANK ON 30-54 120 S-4XL $ 33.95 1 1 1-24 RIGHT CHEST 128 121 NAVY LIGHTWEIGHT POLY/COTTON BLEND RIPSTOP SHORT SLEEVE I XS-4XL $ 27.45 122 NAVY LIGHTWEIGHT POLY/COTTON BLEND RIPSTOP LONG SLEEVE XS-4XL $ 30.65 PANTS 123 KHAKI AND NAVY OPTIONS LIGHTWEIGHT TACTICAL TROUSERS 30-54 $ 35.00 124 KHAKI AND NAVY OPTIONS LIGHTWEIGHT TACTICAL TROUSERS 1 1-24 $ 112.25 OUTERWEAR 125 1 DARK NAVY WITH EMBROIDERED LOGO ON LEFT CHEST X$-3XL $ 103.50 FOOTWEAR 126 6" BLACK LEATHER ALL SIZES $ 130.00 127 6" BROWN LEATHER ALL SIZES $ 112.25 128 SUP -ON ALL SIZES $ 86.50 129 BLACK 6" BOOT WITH COMPOSITE TOE ALL SIZES $ 100.00 130 BLACK 8" BOOT WITH SIDE ZIP WITH COMPOSITE TOE ALL SIZES $ 106.25 ADMINISTRATIVE STAFF SHIRTS 131 MULTIPLE COLOR OPTIONS XS-4XL $ 29.00 132 MULTIPLE COLOR OPTIONS Y XS-4XL $ 29.00 133 MULTIPLE COLOR OPTIONS XS-4XL $ 12.50 134 MULTIPLE COLOR OPTIONS �^ XS-4XL $ 15.00 135 MULTIPLE COLOR OPTIONS XS-4XL $ 21.25 136 MULTIPLE COLOR OPTIONS XS-4XL $ 20.00 137 MULTIPLE COLOR OPTIONS XS-4XL $ 14.45 138 MULTIPLE COLOR OPTIONS XS-4XL $ 139 MULTIPLE COLOR OPTIONS XS-4XL -15.80.- $ 18.75 140 MULTIPLE COLOR OPTIONS _ XS-4XL $ 24,75 141 MULTIPLE COLOR OPTIONS XS-4XL $ 17,50 142 MULTIPLE COLOR OPTIONS XS-4XL $ 24.75 143 MULTIPLE COLOR OPTIONS - T _ XS-4XL $ 15.00 144 MULTIPLE COLOR OPTIONS XS-4XL $ 17,00 145 MULTIPLE COLOR OPTIONS _ XS-4XL $ 15.00 146 MULTIPLE COLOR OPTIONS v XS-4XL $ 15.60 147 MULTIPLE COLOR OPTIONS XS-4XL $ 15.00 148 MULTIPLE COLOR OPTIONS XS-4XL $ 20.00 OUTERWEAR 149 BLACK/BLACK, BLUE/BLACK, NAVY/GREY, RED/BLACK, AND XS 4XL $ 41,Q0 WHITE/BLACK 150 BLACK XS-4XL $ 43.00 SUPPRESSION & PREVENTION SHIRTS 151- DARK ASH AMERICAN UNION MADE LOGO LEFT CHEST PRINTING ON S 4XL' $ 12.50 BACK 2 COLORS 152 DARK ASH AMERICAN MADE LOGO LEFT CHEST PRINTING ON SACK 2A LT-3XLT $ 16,30 COLORS 153 PINK ULTRA COTTON 100%T SHIRT LOGO LEFT CHEST PRINTING ON� 5 4XL $ 9.50 BACK 2 COLORS PINK ULTRA COTTON 100%T SHIRT LOGO LEFT CHEST PRINTING ON S 4XL $ 12.50 154 BACK 2 COLORS 155 WHITE CREW NECK UNDERSHIRT 3PK S-2XL $ 18.40 156 WHITE CREW NECK UNDERSHIRT 2PK 3XL-6XL $ 22.00 157 WHITE A -SHIRTS 3PK S -XL $ 1435 A -SHIRTS TALL 2P K58 WHI�E 159 I WHITE A -SHIRTS BIG 2PK I 2XL-5XL 1 $ 15.00 PANTS 160 MEN'S LAPD NAVY T-1 GABARDINE 100% VISA SYSTEM 3 POLYESTER 28-56 $ 29.45 TROUSER 161 WOMEN'S LAPD NAVY T-1 GABARDINE 100% VISA SYSTEM 3 4-28 $ 29.45 POLYESTER TROUSER FOOTWEAR 162 HIGH GLOSS BLACK ALL SIZES 163 BLACK 8" SIDE ZIP ALL SIZES 164 ALL BRANDS SPECIFIED _ ALL SIZES OUTERWEAR 90.85 189.35 6.00 HEADWEAR V RESPONDER HI -VIS PARKA MEN'S NAVY/HI-VIZ REMOVABLE 5-10_ $ 6.20 165 NAMETAPE ON RIGHT FRONT WITH RANK OR POSITION. INNER SHELL S 4XL $ 219.25 169 EMBROIDREY LOGO ON LEFT CHEST AND NAME AND RANK ON RIGHT 5XL $ 11.65 175 CHEST 5-10 $ 5,50 166 FLEECE JACKET/INNER SHELL NAVY EM8ROIDREY LOGO ON LEFT 2 4X1 $ 99.00 177 CHEST AND NAME AND RANK ON RIGHT CHEST 7-12 $ 6.20 167 HI -VIZ 030 S-5XL $ 42,35 HEADWEAR V BLACK 5-10_ $ 6.20 168 NAVY W4TH EMBROIDREY PFD LOGO ON FRONT AND NAME ON BACK S -XL $ 15.25 169 NAVY WITH EMBROIDREY PFD LOGO ON FRONT AND NAME ON BACK 5XL $ 11.65 175 (IF POSSIBLE) 5-10 $ 5,50 170 DARK NAVY(724) EMBROIDREY PFD LOGO ON FRONT AND NAME ON S -XL $ 18,75 177 BACK 7-12 $ 6.20 171 NAVY EMBRO@REY PFD LOGO ON FRONT AND NAME ON BACK OSFA $ 10.00 SOCKS 172 BLACK 5-10_ $ 6.20 173 WHITE 5-10 $ 6.20 174 f BLACK � 5-10 $ 5.50 175 WHITE 5-10 $ 5,50 176 BLACK _ 7-12 $ 6,20 177 WHITE 7-12 $ 6.20 BLACK - 7-12 $ 5.50 pl'79 WHITE �� 7-12 $ 5,50 GLOVES 180 SLACK BARLEY LEATHER WITH SPANDEX SHELL S-2XL $ 17.35 181 WATERPPROOF BREATHABLE WINDPROOF S-2XL $ 30.65 EQUIPMENT 182 $ 67.75 183 195 ! MALTESE CROSS TIE TAC IN GOLD PLATE AND RHODIUM $ 184 196 $ 22.50 185 NON -POLARIZED ANTI -REFLECTIVE CLEAR LENSES BLACK FRAME WHITE PARADE DRESS GLOVES $ 1.40 186 POLARIZED GRADIENT SMOKE LENSES WITH BLACK FRAME BELT, RAPPEL UNIFORM COBRA -D BLACK $ 6.00 187 DUTY BAG W1 EMBROIDERED LOGO AND FIRST INITIAL LAST NAME SPECIAL FIGHTER URBAN SEARCH AND RESCUE BOOT $ 48.00 1sa _ $ 39.00 189 $ 76.85 190 $ 66.50 191 $ 6.00 ACCESSORIES 192 193 194 DARK NAVY (61) POLYESTER 3"CLIP-ON TIE WITH BUTTON HOLES DARK NAVY (61) POLYESTER 3"CLIP-ON TIE WITH BUTTON HOLES DARK NAVY (61) POLYESTER 3.5"CLIP-ON TIE WITH BUTTON HOLES 18" 20" 22" $ 3.50 $ 3.65 $ 4.00 195 ! 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V` V• Vl o O O d 0 0 0 Lfl [n Ln Vl O d O D O p a O o O O O O P O O C O O O d O O O O O O O O o p O O O 0 D 0 0 0 10 1 p O o N 0 x + 0 0 O O O C C O O O�cc O N � N'iA 7 3 z 3 A o 0 0 z z o n n c c ° n n C N x z s n x s n x z a o p p" o o[ff� p p o 0 A A m [ Jo D A A A A N pl W p A O V Q7' U /u V' - N l� v' A O, O O O' lJn ' A A m w O O N N O O O 0 0 0 P " m N < n x O O � � N ➢ V O ❑ N Z n O � z v � z m O to a m co co N Gl- Z p 0 0 o O Gl O m O.O O O O O o 0 0 0 Z p p O � � = A r n { V' •-1 K Y" !1 m Z m { m 10 1 p O Vt+ p p x x N 0 x + 0 0 0 0 x O O O O O O O�cc O N � N'iA 7 z z 3 v o 0 0 o n n c c ° n n C N x z s x s o o° z a o p p" o o[ff� p p o 0 A A m [ Jo D A A A A N pl W p A O V Q7' U /u V' - N l� v' Oo O o O O, O O O' lJn ' w N N O O O 0 0 0 0 0 0 0 0 N O A (n N {n th N N N M N iR N N N N N'�/T V} Ln N lh � N Ln VI (h - •n : � N uti to Vl N � W l/� N N � N'iA t4 C N V O "V V1 i!� G1 -Qti t/� lP G� O� O W '. �..• � ' M11 � � � � O T al Ol �D W Q� W N pl W In N`N N N N O V Q7' U /u O - N O W 00 v' Oo O o O O, O O O' lJn ' �J N Z n O � to co co N Gl- p 0 0 o O O 0 0 0 O.O O O O O o 0 0 0 p p 3 s m � Z n � n G1 N N d p O O d 0 0 0 0 N 4 O O lr p C O O O p 0 0 0o 0 O C- Q o q 9 0 ' d 0 p O d 0 0 0 Q L^ O O O O o 0 0 ^J § l0 § I § \ I 74 ) / ! /)r;:;le - ) ) \ \ { §2j/\\\/\ cm/ § l0 § I § ( § ( ! \ \ 74 ! /)r;:;le - } §2j/\\\/\ \ \ \ \ ) ( § ( ! \ Agenda Action Form Paducah City Commission Meeting Date: 25 Oct 2016 Short Title: 2016 U.S. Bulletproof Vest Partnership Grant Z Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution [] Motion Staff Work By: Robin Newberry, Sheryl Chino Presentation By: Chief Brandon Barnhill Background Information: The U.S. Department of Justice (DOJ) Bulletproof Vest Partnership (BVP) Grant Program provides a maximum 50 -percent reimbursement for the purchaseof body armor for police. The Police Department has been awarded $7,030 from the BVP program for 19 Summit Series level 11 body armor vests. The total project cost is $14,060. This grant requires a 50-parcent match. Matching funds, in the amount of $7,030, will be provided from the department's F=Y2017 Court Awards. The grant application was approved through municipal order 1905 on May 10, 2016, Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Number: PO -0099 l Account Number: 001-1602-521-4212 7�,Inance Staff Recommendation: Authorize the mayor to execute all grant award documents. lam'" Department Head I City Clerk I City Man ORDINANCE NO, 2016 -11 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM AWARD WHEREAS, the City of Paducah applied for a U. S. Department of Justice Bulletproof Vest partnership Grant Program Award adopted by Municipal Order No. 1905 on May 10, 2016, for assistance with purchasing bulletproof vests to be used by the Paducah Police Department; and WHEREAS, the U. S. Department of Justice has approved the application and is now ready to award this grant. BE IT ORDAINED BY THE CITY OF PADUCNIJ, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a Reimbursable Grant Agreement and all documents relating thereto with the U. S. Dclxtrtment of Justice for a Bulletproof Vest Partnership Grant Program Award in the amount of $7,030 for assistance with purchasing bulletproof vests to be used by the Paducah Police Department. SECTION 2. The required 50% match of $7,030 "ill be charged to Project Account PO0099, account number 001-1602-521-4212. SECTION 3, This ordinance shall be read on No separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners, November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November 1, 2016 Published by The Paducah Sun, lorct�planlarants`lpolice-bulletproof vest partnership 2016 11-2016 Agenda Action Form Paducah City Commission Meeting Date: October 25, 2016 Short Title: Authorize Contract for Uniforms for EPW and Parks Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chris Yarber, Assistant Director of Public Works Dena Alexander, Admin. Assistant City Engineer -Public Works Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On September 22, 2016, sealed written bids were opened and read aloud for Uniform Services for use by the Engineering -Public Works Department and the Parks Department. After reasonable consideration of the one bid received, the bid submitted by Aramark Uniform Services was found to be the most responsible bidder who submitted the responsive bid of the lowest evaluated bid price in accordance with the specifications. Therefore, recommendation is made to accept the Unit Prices given in the September 20, 2016 bid by Aratnark Uniform Services. The contract period shat) be a Two -Year time period beginning upon execution of the Contract Agreement with two one-year optional renewals upon the mutual agreement of both parties. Goal: ❑Strong Economy ®Quality Services []Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Various Accounts /B le,7,d Account Number: ` Finance Staff Recommendation, G� To receive and file the bid received and to adopt an Ordinance authorizing the Mayor to execute a contract with Aratnark Uniform Services for Uniferm Services for use by the Engineering -Public Works Department and the Parks Deparlrnent at the Unit Prices quoted in the Bid Proposal dated September 20, 2016. Attachments: Bids, Bid Tab, Advertisement and Proposed Contract rl 3 Eli ) a7 Depar, lent Ilead City Clerk Cit} Idanag ORDINANCE NO, 2016-1 1 - AN ORDINANCE ACCEPTING THE BID OF ARAMARK UNIFORaM SERVICES FOR THE PURCHASE OF UNIFORMS FOR EMPLOYEES IN THE ENGINEERING -PUBLIC WORKS AND PARKS DEPARTMENTS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Aramark Uniform Services for employees in the Engineering -Public IVorks and Parks Departments at the unit prices as shown on the attached price list, for a period of two years, said purchase being in substantial compliance with the bid specifications, advertisement for bid, and as contained in the bid of Aramark Uniform Services, dated September 20, 2016 and read aloud on September 22, 2016. SECTION 2, The Mayor is hereby authorized to execute a contract with Aramark Uniform Services for furnishing the City with uniforms as authorized in Section 1 above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. Said contract is for a two-year time period beginning upon execution of the contract with two ow -year optional renewals upon the mutual agreement of both the City and Aramark Uniform Services. SECTION 3. Payment for said uniforms shall be charged various accounts in the Engineering -Public Works and Parks Departments.. SECTION 4. This ordinance shall be read oa two separate days and wil I become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners, November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November I, 2016 Published by The Paducah Sun, \ordleng'unifortns epw&parks 11-2016 CITY OF PADUCAH, KY UNIFORM SERVICES FOR ENGINEERING -PUBLIC WORKS AND PARKS DEPARTMENT PRICE LIST CONTRACT UNIT PRICES ITEM UNIFORM ITEMS UNIT CONTRACT PRICE NO rITEMJADDITIONAL 7Towels Work Shirts - Unit Price is for 11 Shirts - 65/35 poly/cotton $1.25 1 blend - short sleeve - two pocket - snap and button styles $0.25 Work Shirts - Unit Price is for 11 Shirts- 65/35 cotton/ploy $1.25 2 blend - long sleeve - two pocket - snap and button styles Work Shirts - Unit Price is for 11 Shirts - 100% cotton - short $1.45 3 sleeve- two pocket - snap and button styles Work Shirts - Unit Price Is for 11 Shirts - 100% cotton - long $1.45 4 sleeve- two pocket - snap and button styles Work Pants - Unit Price is for i i Pants - 65/35 ploy/cotton $1.90 6 blend - flat front style Work Pants - Unit Price is for 11 Pants - 65/35 ploy/cotton $1.90 6 blend - boot cut flare style Work Pants - Unit Price is for 11 Pants - 65/35 ploy/cotton $1.90 7 blend - side elastic style Work Pants - Unit Price is for 11 Pants - 65/35 ploy/cotton $1.90 8 blend - pleated style Work Pants - Unit Price is for 11 Pants - 100% cotton - two $2 25 9 front pockets Executive Oxford Shirts - Unit Price is for 11 Shirts - 60/40 $2.50 1 U cotton/poly short sleeve Executive Oxford Shirts - Unit Price is for 11 Shirts - 60/40 $2.50 11 cotton/poly long sleeve Executive Polo Knit Shirts - Unit Price is for 11 Shirts - 100% $1.45 12 poly short sleeve is for 2 Coveralls - 65/35 poly/cotton Coveralls -E $1.00 13 blend14 Coveralls - is for 2 Coveralls — 100% cotton $1.00 Work Jackrice is for 2 Jackets - 65/35 poly/cotton $0.25 15 blend - lonnt16 Work Jackrice is for 2 Jackets - 65/35 poly/cotton $0.25 blend - sho ADDITIONAL ITEMS UNIT PRICES ITEMS UNIT BID PRICE O rITEMJADDITIONAL 7Towels $0.03 18er Covers $0.25 19 3' x 5' walk -off mats $1.00 20 3' x 10' walk -off mats $2.25 21 4' x 6' walk -off mats $1.50 22 Dust mops - 24" $0.50 23 Dust mops -36" —_ $0.75 - 24 Wet mops $1.10 25 Handle for mops No Charge 26 Laundry Bags and stands No Charge Optional Additional Charge for Insurance Uniform Protection Per Employee = $0.65 cos -j AGREEMENT Page t of 7 CITY OF PADUCAH, KENTUCKY AGREEMENT FOR UNIFORM SERVICES FOR THE ENGINEERING -PUBLIC WORKS & PARKS DEPARTMENT THIS AGREEMENT, made this day of , 2016 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and ARAMARK UNIFORM_ SERVICES, hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows! ARTICLE 1 SCOPE OF WORK The Vendor agrees to furnish all the necessary materials and services necessary to provide Uniform Services for the Engineering -Public Works Department and the Parks Department The Uniforms supplied shall be in accordance with this Agreement, Specifications and any Addendum(s) issued. Throughout the performance of this Contract, the City Engineer -Public Works Director of the City of Paducah shall, in all respects, be acting as agent for the Owner, City of Paducah. ARTICLE 2. CONTRACT TIME The contract period shall be a Two -Year time period beginning upon execution of the Contract Agreement. The contract shall be binding upon the City and the Vendor, his partners, successors, assigns, and legal representatives for a beginning upon execution of the Contract Agreement. Neither the City nor the Vendor shall have the right to assign, transfer, or sublet their interests or obligations hereunder without consent of the other party. The term of the Contract may be renewable for Two additional One -Year terms, upon the mutual agreement of both parties. The City Engineer -Public Works Director, acting as agent for the Owner, shall determine, in his sole discretion, the Owner's option to renewal. This renewal option shall be exercised by both parties executing and delivering each written One -Year Renewal Agreement. The City reserves the right to rent said Contract items at the quoted unit prices until the One -Year Renewal Agreement has been executed by the parties. However, in no case shall the Vendor be bound to supply the Contract items at these prices past the ending of the Contract time period. ARTICLE 3. THE CONTRACT_ PRICES The Owner shall pay the Vendor for Uniform Services at the Unit Prices quoted in the Bid Proposal by the Vendor dated September 20, 2016, which shall constitute full compensation for the Services authorized herein. Contract Unit Prices shall begin upon the execution of this Agreement. Bid prices are firm and will not be altered during the contract period. The Vendor agrees that no minimum amount of purchase shall be required. Unit Prices shall include sales tax and all other applicable taxes and fees. ARTICLE 4. PROGRESS PAYMENTS The Vendor may submit each month, and no more than once a rnonth, a Request for Payment for Services completed in accordance with the Specifications. The Owner will make partial payments on or about thirty, (30) days after submission of a properly completed invoice and approval of the completed Services. 0056c AGREEMUrf Page 2 of 3 UNIFORM SERVICES UNIT PRICES ITEM NO. UNIFORM ITEMS — UNIT BID PRICE 1 Work Shirts - 65135 poly/cotton blend - short sleeve - two pocket - 18 Fender Covers snap and button styles_ $1 25 2 Work Shirts - 65135 cotton/ploy blend - long sleeve two pocket- — 20 snap and button styles $1.25 3 _- Work Shirts - 100% cotton - short sleeve- two pocket - snap and 4' x 6' walk -off mats _ button styles $1.45 4 _ Work Shirts - 100% cotton - long sleeve- two pocket - snap and _ 23 button styles $1.45 5 i Work Pants - 65135 ploy/cotton blend - flat front style $1.90 6 Work Pants - 65135 ploy/cotton blend - boot cut flare style $1.90 7 Work Pants - 65135 ploylcotton blend - side elastic style $1.90 8 Work Pants - 65135 ploylcotton blend - pleated style $1.90 9 Work Pants - 100% cotton - two front pockets — _ $2.25 �^ 10 Executive Oxford Shirts - 60140 cotton/poly short sleeve $2.50 ----- - 11 Executive Oxford Shirts - 60140 cotton/poiy long sleeve ;2.50 12 Executive Polo Knit Shirts - 100% poly short sleeve $1.45 13 Coveralls - 65135 poly/cotton blend $1.00 14 Coveralls – 100% cotton $1.00 15 Work Jackets - 65135 poly/cotton blend - long panel front $.25 — 16 Work Jackets - 65135 poly/cotton blend - short length S.25 ADDITIONAL ITEMS UNIT PRICES ITEM NO, ADDITIONAL ITEMS UNIT BID PRICE 17 Shop Towels S.03 18 Fender Covers $.25 19 3' x 5' walk -off mats $1.00 20 3' x 10' walk -off mats $2,25 21 4' x 6' walk -off mats _ $1.50 — 22 Dust mops- 24" I $.50 23 Dust mops -36" S.75 r 24 Wet mops f $1.10 J' 25 Handle for mops 26 _ Laundry Bag and stand $000 00300 AGREEMENT Page 3 .13 ARTICLE 5. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR ADDRESS: CITY OF PADUCAH, KENTUCKY 59 Gayle Kaler, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: October 25, 2016 Short Title: Two (2) Stainless Steel Salt Spreaders ❑Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background information: On September 29, 2016, sealed written bids were opened for the purchase of Two (2) Stainless Steel Salt Spreaders to be used by the Street Department. One bid was received. The bid received was from KyFab, LLC with a delivery time of 30 days after contract execution. The total bid price is $21,660.00. Goal: ❑Strong Economy ❑Quality Services ❑Vital Neighborhoods []Restored Downtowns Funds Available: Account Name: RollingStock/Vehicles Fleet Lease Trust Fund Account Number: 071-0210-542-4005 Fi nance Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with KyFab LLC in the amount of $21,660.00 for the purchase of TvA0 (2) Stainless Steel Salt Spreaders to be used by the Street Department. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract DeparIi5;�i�_ City Clerk City Manager ORDINANCE NO. 2016 -11 - AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF TWO (2) STAINLESS STEEL SALT SPREADERS TO BE USED BY THE ENGINEERING - PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of KyFab, LLC, in the amount of $21,660.00, for sale to the City of two (2) stainless steel salt spreaders, for use by the Street Division of the Engineering -Public Works Department, said bid being in substantial compliance with bid specifications, and as contained in the bid of KyFab, LLC, of September 29, 2016. SECTION 2. The Mayor is hereby authorized to execute a contract with KyFab, LLC, for the purchase of two (2) stainless steel salt spreaders, authorized in Section l above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Rolling Stock/Vehicles Fleet Lease Trust Fund, account no. 071-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners, November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November 1, 2016 Published by The Paducah Sun, \ord\pworks\salt spreaders 11-2016 B E 0 / « D / / b k 0 u G G clq / \ \ Q ( 10 \ 8 z 2 ui0 Be § z < e \ Q < � 0 LL0 0 z k � 0 Q ƒ e 3 U m �\\\/ R U- d e / > � / L $ / 3 / §/ / M ^ \�\ .� 2 I � ) � < 13 E m O ƒ E © \ } z \ \ CL / � U) \ \ 5 \\ m \ \ \ \ j / � g � m § \ / Q f L m O 0 / § z < e \ Q < � 0 LL0 0 z k � 0 Q ƒ e 3 I e / e / e / $ / 3 / \�\ c © \ } z \ \ f ) \ { \ \ \ 5 \\ m \ / \ \ \ j w w a ¥ 1 a § z < e \ Q < � 0 LL0 0 z k � 0 Q ƒ e 3 AGREDMF'J Pace 1 .{. CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE TWO (2) STAINLESS STEEL SALT SPREADERS THIS AGREEMENT, made this day of , 20,__-_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and KYFAB, LLC hereinafter called the VENDOR, for the consideration hereinafter named, agrees as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide TWO (2) STAINLESS STEEL SALT SPREADERS to be used by the Street Department in full compliance with the Bid Proposal Dated September 282016 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 30 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein. Twenty -One Thousand Six Hundred Sixty Dollars and Zero Cents ($21,660.00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6, THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR CITY OF PADUCAH, KENTUCKY BY BY TITLE Gayle Kaler, Mayor ADDRESS: ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah Cita' Commission Meeting Date: October 25, 2016 Short Title: THREE (3) SNOW PLOWS, MOUNTS AND ELECTRIC OVER HYDRAULIC CONTROLS ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Mlork By: Randy CI'oueh, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. IIl Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On September 29, 2016, sealed written bids were opened for the purchase of Three (3) snow plows, mounts and electric over hydraulic controls to be used by the Street Department. One bid was received. The bid received was from KyFab, LLC with a delivery time of 30 days after contract execution. The total bid price is $24,291.00. Goal: [-]Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicles IG�CG�Ld�/i� Fleet Lease Trust Fund � Finance Account Number: 071-0210-542-4005 L-11 Staff Recommendation: To receive and File the bid and adopt an Ordinance authorizing the Mayor to execute a contract with KyFab LLC in the amount of 524,291.00 for the purchase of Three (3) snow plows, mounts and electric over hydraulic controls to be used by the Street Department. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract IIWA ?epai m,ad City Clerk City Manager V 005Cu AGREE NIEV7 Paye " O+ CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE THREE (3) SNOW PLOWS, MOUNTS AND ELECTRIC OVER HYDRAULIC CONTROLS THIS AGREEMENT, made this day of _, 20_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and KYFAB, LLC hereinafter called the VENDOR, for the consideration hereinafter named, agrees as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide THREE (3) SNOW PLOWS, MOUNTSAND ELECTRIC OVER HYDRAULIC CONTROLS to be used by the Street Department in full compliance with the Bid Proposal dated September 20, 2016 and with this Agreement, the Specifications and any Addendum(s) issued ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 30 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the fofiowing, subject to additions and deductions provided therein: Twenty -Four Thousand Two Hundred Ninety -One Dollars and Zero Cents ($24,291,00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment In full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5 GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shaii be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement. the day and year first above written. VENDOR CITY OF PADUCAH, KENTUCKY BY _ BY TITLE _ _ � Gayle Kaler, Mayor ADDRESS: ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: October 25, 2016 Short Title: Two (2) Utility Vehicles ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: Oil September 29, 2016, sealed written bids were opened foi the purchase of two (2) utility vehicles to be used by the Parks Department. Three bids were received. The lowest evaluated bid received was from McKeel Equipment Co., Inc. with a delivery time of 30 days after contract execution. The total bid price is $28,269.82. Goal: ']Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicles n�__�FinanceFleet Lease Trust Fund Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with McKeel Equipment Co., Inc.in the amount of $28,269.82 for the purchase of Two (2) utility vehicles to be used by the Parks Department, Attachments: Bids, Bid Tab, Advertisement, Proposed Contract ORDINANCE NO. 2016 -11 - AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF TWO (2) UTILITY VEHICLES FOR USE IN THE PARKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of McKeel Equipment Co., Inc., in the total amount of $28,269.82, for the purchase of two (2) utility vehicles for use in the Parks Department, said bids being in substantial compliance with bid specifications, and as contained in the bids of McKeel Equipment Co., Inc., of September 29, 2016. SECTION 2. The Mayor is hereby authorized to execute a contract with McKeel Equipment, for the purchase of two (2) utility vehicles, authorized in Section I above, according to the specifications, bid proposal and a] I contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Rolling StockfVehicles Fleet Lease "Frust Fund, account number 071-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 25, 2016 Adopted by the Board of Commissioners, November 1, 2016 Recorded by Tammara S. Sanderson, City Clerk, November 1, 2016 Published by The Paducah Sun, ord\pworks\utility vehicles 11-2016 Mayor oceco AGREEMENT Paoe', of I CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE TWO (2) UTILITY VEHICLES THIS AGREEMENT, made this __day of 2016 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and, MCKEEL EQUIPMENT CO. INC, hereinafter called the VENDOR, for the consideration hereinafter named, agrees as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide Two (2) Utility Vehicles to be used by the Parks Department, in full compliance with the Bid Proposal Dated September 26 2016 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 30 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Twenty -Eight Thousand Two Hundred Sixty -Nine Dollars and Eighty -Two Cents ($28,269.82) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on _ by Ordinance ARTICLE 4 PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. 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