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HomeMy WebLinkAboutCCMPacket2016-06-21CITY COMMISSION MEETING AGENDA FORJUNE 21, 2016 5:30 ?AI. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONSCDELETIONS PRESENTATION: Duchess Award for Morgan Guess PROCLAMATION: Paducah Charities Day — Community Foundation i. MINUTES j II. APPOINTMENT A. Paducah -McCracken County SerriorCitizens Board HI. MOTION A. R & F Documents i IV. MUNICIPAL ORDER A. Personnel Actions B. Approve Economic Incentives for Whitehall — CITY MGR PEDERSON I V. ORDINANCES —ADOPTION A. Approve Change Order 91 for tl+e Dome Relocation Project R. MURPHY 4 I B. Accept Bid for Demolition of Nursing Home Building Located i at 501 North 3`d Street — S. DOOLITTLE I C. Approve Interlocal Agreement for 2016-2017 Edward Byrne Mcrnorial Grant -- POLICE CIIIEF BARNHILL ` D. Authorize Payment for Medical Screening Services for Fire Suppression Division —FIRE CHIEF KYLE E. Approve Contract for 91 1 Communications Equipment - B. STRINGER I VI. ORDINANCES — INTRODUCTIO\ A. Adopt Budget for FY2017 — J. FERIUNS B. Approve FY2017 Contract with WKCTC for Operation of Public and Government Access Channels — P. SPENCER C. Approve Payment for Use of Temporary Water Pumps at Floodwall Pump Plant #9 — R. !MURPHY D. Market House ART Park Change Order 91 — S. ERVIN VII. CITY MANAGER REPORT VIII. MAYOR & COMMISSIONER CON MENTS IX. PUBLIC COMMENTS X. EXECUTIVE SESSION JUNE 14, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, June 14, 2016, at 5:30 p.m,, in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon cal[ of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). Commissioner Wilson was absent (1). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the June 7, 2016, City Commission meeting be �,raived and that the Minutes of said meeting prepared by the City Cleric be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (`l). APPOINTMENT MAIN STREET BOARD Mayor Kaler made the following reappointment: "Whereas, subject to the approval of the Board of Commissioners, I hereby reappoint Zachary McMillan as a mcirtber of the Paducah Main Street Board. This term will expire June 10, 2020." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Nlayor Kaler in reappointici; Zachary McMillan as a member of the Paducah Main Street Board. Adopted upon call of the roll, yeas, Commissioners Abraham, Crault, Rhodes, and Mayor Kaler (4)• MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Rhodes offered motion; seconded by Commis OILIVY Gault, that upon the recommendation of the City Manager the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOCK) Adopted upon call of the roil, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). AUTHORIZE GRANT APPLICATION FOR POLICE DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, --A MUNIC[PAL ORDER APPROVING THE EXECUTION OF AN ON-LINE GRANT APPLICATION TO OBTAIN A 2016-2017 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT, THROUGH THE U,S. DEPARTMENT OF JUSTICE, N THE AMOUNT OF $11,963.00, TO BE USED BY THE PADUCAH POLICE DEPARTMENT," be adopted. JUNE 14, 2016 Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). M.0.4191 1; BK 9 AMEND PAY GRADE TABLE Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTNG THE FY2016-2017 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). M.O.#1912; BK 9 AMEND POSITION AND PAY SCHEDULE Commissioner Rhodes offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTNG THE FY2016-20 17 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH. KENTUCKY", be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). Iv1.0.41913; BK 9 ORDINANCES — ADOPTION PURCHASE FIRE EQUIPMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENFTO ADVANCED FIRE AND RESCUE EQUIPMENT FOR THE PURCHASE OF RESCUE EQUIPMENT TO BE USED BY THE PADUCAH FIRE DEPARTMENT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes and directs the Finace Director to make payment in the amount of S27,745.00 to Advanced Fire and Rescue Equipnttmi for the purchase of the rescue equipment listed below to be used by the Paducah Fire Department: GENESIS E -FORCE CUTTER 59.795.00 GENESIS E -FORCE SPREADER 9,250.00 GENESIS E -FORCE BATTERY (2)g$160 ea. 320.00 GENESIS E -FORCE RANI 7,495.00 GENESIS E -BATTERY PACK 885.00 Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and %Iayor Kaler (4). ORD.42016-6-8372; BK 34 CONTRACT WITH TYLER TECHNOLOGIES FOR CITY-W[DE SOFTWARE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled 'AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES FOR THE LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS AND SERVICES". JUNE 14, 2016 This Ordinance is summarized as follows: This Ordinance approles the execution of a "Software as a Service Agreement" wherein Tyler Technologies, Inc. will provide the City with a software and related products and services that will accommodate the City's current data processing needs. Adopted upon call of the roll, yeas, Commissioners Abraham, Ga.ilt, Rhodes, and Mayor Kaler (4). ORD.#2016-6-8373; BK 34 AMEND NUISANCE CODE ORDINANCE Commissioner Rhodes offered motion, seconded by CommissiorerGault, that the Board of Commissioner adopt an Ordinance entitled, "AN ORDINANCE REVISING CHAPTER 42, ARTICLE II `NUISANCE CODE ENFORCEMENT", OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This Ordinance can be summarized as follows: This Ordinance revises and amends Chapter 42, Article II, which article is known as the Nuisance Code Enforcement Ordinance, to define demolition by neglect, allow the City to determine demolition by neglect, to provide notice provisions to the alleged violator, to allow the City to refer such matters to the County Attorney for prosecution and all -ow penalties for same. Further, Section 42-44, "Lien; Fries, charges, abatement costs, fees, penalties, attorney fees and costs provides penalties for whoever violates aaV provision of this ordinance and is hereby amended and restated as follows: (a) The city shall possess a lien on the property finally dQt{ermined to be in violation of the nuisance code for all fines assessed for the violation and for all charges, costs, penalties, abatement costs, and fees, including without limitation attorney's fees and a $1:00 $25.00 administration fee, incurred by the city in connection with the enforcement of the nuisance code. The lienslhall bear interest at the rate of four percent per annum until paid. (b) A notice of the lien may be recorded in the office ofthe county clerk. (c) Pursuant to KRS 82.720, the lien shall be superior to aitcl have priority over all other liens on the property, except state, county, school board, and city taxes, and may be enforced by judicial proceedings. (d) In addition to the remedy prescribed in subsection (a), the owner or owners of the property at the time the violation occurred shall be personally liable for the amount of all fines assessed for the violation and for all charges, costs, penalties, abatement costs, and fees, including without limitation attorney's fees and a $25.00 administration fee, incurred by the city in couiection with the enforcement of the nuisance code. The aforesaid amount shall bear interest at the rate of four percent per annum until paid. The city may bring a civil action against the responsible owner or owners and shall have the same remedies as provided for the recovery of a debt. (e) The city shall be entitled to recover from the responsible owner or owners all attorney fees and others costs incurred by the city b�,- .reason of the collection upon JUNE 14, 2016 and enforcement of the responsible owner's or owners' liability hereunder and the lien which secures the same. (f) Upon payment, determination of the Nuisance Code Enforcement Board or Court order, the city shall be authorized to release any tier, filed hereunder and recorded in the Office of the County Clerk. (g) The provisions of this article shall be enforced in the same manner as other Violations of this Code. Any person violating any ofthe provisions of this article shall be deemed guilty of a Class B misdemeanor, aad upon conviction thereof, shall receive a fine not to exceed $250.00 or a jail sentence not to exceed 90 dans for each offense. Each day that such violation continues shall constitute a separate offense. This article and the foregoing penalties shall not be construed to limit or deny the right of the city or any person to such equitable legal remedies as may be available by law. ORDINANCES — INTRODUCTION APPROVE CHANGE ORDER 41 FOR THE DOME RELOCATION PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled. `'AN ORDINA4CE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER \TO. I WITH A & K CONSTRUCTION, NC. FOR THE DOME RELOCATION PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. I for an increase in the amount of $2,348.26 with A & K Construction, I1c. for adjustment of minor additions and deletions to finalize the Dome Relocation Project, increasing the total cost to $880,50I.26, ACCEPT BID FOR DEtMOLITION OF NURSING HOME BUILDING LOCATED AT 501 NORTH 34RD STREET Commissioner Gault offered motion. seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF DAN�'Y COPE & SONS, LLC FOR THE DEIMOLITION OF THE FORMER NURSING HOME PROPERTY LOCATED AT 501 NORTH THIRD STREET, AND AUTHORIZCNG THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Danny Cope & Sons, LLC in the amount of $44,805.00 for the demolition of the former nursing home property: located 501 North Third Street, and authorizes the Mayor to execute a contract for same. APPROVE INTERLOCAL AGREEMENT FOR 2016-2017 EDWARD BYRNE MEMORIAL GRANT Commissioner Rhodes offered motion, seconded by Commissic)iier Gault, that the Board of Commissioners introduce an ordinance entitled, `-AN ORDINAKCE AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEi1/IENT BET'vVEEN THE CITY OF PADUCAH, KENTUCKY, AND THE COUNTY OF NICCRACKEN, KENTUCKY, FOR A 2016-2017 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT THROUGH THE U. S. DEPARTMENT OF JUSTICE," This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an Interiecal Agreement between the JUNE 14, 20 t 6 City of Paducah and the County of McCracken, Kentucky, for a2016-2017 Edward Byrne Memorial Justice Accountability Grant through the U. S. Department of Justice. The Interlocal Agreement is required to remain in partnership with our local disparate jurisdiction even though the City of Paducah is the sole and authorized individual allocation. The term of this agreement shall be of the JAG award, a one year period beginning July 1, 2016, and ending June 30, 2017, unless terminated by either party. AUTHORIZE PAYMENT FOR MEDICAL SCREENING SERVICES FOR FIRE SUPPRESSION DIVISION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDNAVCE AUTHORIZNG AND DIRECTNG THE FINANCE DIRECTOR TO MAKE PAYMENT TO HEALTHWORKS MEDICAL, LLC FOR ANNUAL MEDICAL SCREENING SERVICES REQUIRED FOR THE FIRE SUPPRESSION DIVISION OF THE PADUCAH FIRE DEPARTMENT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes and directs the Finance Director to make payment in an amount not to exceed $26,100.00 to Healthworks Medical. LLC for annual medical screening services required for the Fire Suppression Division of the Paducah Fire Department. APPROVE CONTRACT FOR 91.1 COiMMUNICATIONS EQUIPMENT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDNANCE AUTHORIZLNG THE MAYOR TO EXECUTE A SERVICE AGREEMENT WITH MOTOROLA FOR FY 2016- 2017." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a service agreement with Motorola for yearly maintenance of the 800 MHz radio controllers, individual department radios, Paducah -McCracken County 911 dispatch consoles, telephones, and other related radio equipment in the amount of $44,308.08. This contract shall expire June 30, 2017. MANAGER REPORT City Manager Jeff Pederson was out of town. Planning Director Steve Ervin was acting city manager. Upon motion the meeting adjourned. ADOPTED: June 21, 2016 City Clerk Mayor June 21, 2016 I move that the following documents be received and filed: DOCUMENTS Certificates of Liability Insurance: a. Ray Black & Son. Inc. b. Murtco.Inc. Contracts/Agreements a. Memorandum of Agreement Nvith the Kentucky Department for Local Government for the 14" Street Park Development —Phase I (ORD 2016-05-8364) b. Grant Agreement with the Kentucky Division of Waste Management for the 2016-2017 Household Hazardous Waste ANvard (ORD 2016-06-8368) c. Lease with Jim Smith Contracting Company, LLC for a tract of land that accommodates the Farmer's Market pavilion, dmNntown restrooms and parking lot (ORD 2016-06-8369) CITY OF PADUCAH June 21, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS June 21. 2016 NEW HIRES - PART-TIME IPITIITEMPORARY/SEASONAL POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SERVICES Chapman, Jesse T Parks Maintenance Laborer $9.00.Hr NCS Non -Ex June 23, 2016 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSREMPORARYASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY EPW Saxton. John W Truck Driver- Solid Waste Supervisor - Solid Waste NCS Ex June 21, 2016 $17.60%Hr 521.75/Hr Young, Kurt M ROW Maintenance Person Equipment Operator NCS Non -Ex June 21, 2016 S16.85/Hr S17.82/Hr E-911 Bear, Misty Assistant Shift Supervisor Shift Supervisor NCS Non -Ex August 8, 2013 $20.811Hr $20.81/Hr Spears. Amber Assistant Shift Supervisor Telecommunicator NCS Non -Ex January 24. 2015 S19.79/Hr $19.79/Hr PLANNING Ervin, Stephen O Director of Planning Director of Planning NCS Ex June 23, 2016 S43.47/Hr $49.24/Hr Agenda Action Form Paducah City Commission NUeting Date: June 21. 2016 Short Title: Economic Development Incentive for Whitehall Industries (pass-through Matrix funds from State of Kentucky; 3rd payment) [—]Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jeff Pederson, ,Jonathan Perkins Presentation By: Jeff Pederson Background Information: ♦ SRS Industries d/b/a Whitehall Industries agreed in Section D (paragraph 4) in a memorandum of understanding, executed in June 201 between SRS Industries, GPEDC, Paducah -McCracken County Industrial Development Authority (IDA), and McCracken County to "... hire 150 heir full-time Emplol-ees at the New Project Site. The average hourhy Compensation of Eaiplo)-ees at the Ne7v, Project Site shall be a minimum of x'13 pel- hour and >vould hiclude health irrSUl'curce benefits ir,ith an estimate of 50% Con?pany contribution. " ♦ The City of Paducah was notified in July 2013; by the Kentucky Cabinet for Economic Development (KY Cab for ED), of the mailability for use of repaid economic development bond funds (Matrix) for economic development projects. In accordance with instructions from the KY Cab for ED, the City of Paducah requested (via PED) and received confirmation from the Cabinet of ED the approval to use $125,000 (of $500,000) to assist in the location of Whitehall Industries (a Division of SRS Industries, LLC) to Paducah in July 2013 (a McCracken County initiated ED project). ♦ MO 1744 was passed in September 2013 by City Commission which authorized the 1" payment of $125,000 directly to VVhitehall Industries to aid in the purchase of an alurninum extrusion press which assisted in the location of the company to Paducah. ♦ MO 1807 was passed in December 2014 by City Commission which authorized the 2nd payment of $ 125,000 to GPEDC on behalf of ;Whitehall Industries to aid in the purchase of an aluminum extrusion press. S: Ion Perkins llord Economic Dodopmenl Whitehall. EDO1 19. File 13 135 (Cnunl\ PIO.I tIAAI - 31d S125k Pint (K.IDA Fundsi.Do. Agenda Action Fomr Page 2 ♦ The City of Paducah desires to extend use of these State funds for Whitehall Industries by providing an additional S 125,000 in repaid funds from the State of Kentucky from the Matrix project. Payment will be made directly to Paducah Economic Development upon Commission approval. This payment will be the 3rd payment of S 125,000 toward the Whitehall Industries project; bringing the total to -date payment to $375,000. Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Project Number: ED0029 R EDO] 19 �Vol Account Number: 040-0102-511.230i Staff Recommendation: Transfer 5125,000 from ED0029 to ED01 19; disburse $125,000 from EDO119 to Paducah Economic Development (PED). Attachments: Letter from Erik Dunnigan, Acting Secretary of KY Cabinet for Economic Development to Jeff Pederson dated May 2, 2016 re: Economic Development Bond grant to the City of Paducah for the benefit of Matrix Engineering—Approval for Use of Repaid Funds. Department Head City Clerk City Manager SJon Perkins VA'oid EWnO,mc Developinenl %N 111tehall. ED01 M File 13.135 (Count. PloieeoAAF 31d 11256 Pim i KMA Fund,iDoc MUNICIPAL ORDER NO. A MUNICIPAL ORDER TO RE -USE 5125,000 IN REPAID ECONOMIC DE\'ELOP,NJENT BOND FUNDS APPROVED THROUGH THE' KENTUCKY CABINET FOR ECONOMIC DEVELOPMENT TO BE USED AS AN ECONOMIC fNCENFIVE TO WHITEHALL INDUSTRIES TO AID IN THE PURCHASE OF ONE ALUMMUM EXTRUSION PRESS WHICH WILL ASSIST IN THE LOCATION OF WHITEHALL INDUSTRIES TO PADUCAH 1�'HEREAS, the City ofPaducah nas notified on February 28 2013, by the Kentucky Cabinet For- Economic Development of the avadabilit} Icer use of 5500.000 in repaid Economic Development Bond Funds; and WHEREAS, in accordance with instructions from the Kentucky Cabinet For Economic Development the City formally requested and received confirmation fi,orn the Cabinet For Economic Development of the approval for use of the S l 25,00+0 fora project to assist the location 01'``'~'hitehall Industries to Paducah: and WHEREAS, the approved use of the 5125,000 is tc)assist in the purchase of au aluminum extrusion press f -or 1Vhitehall Industries; and }VHEREAS. \1'hitehall Industries has committed to the creation of 150 jobs, paying a minimum of S13 per hour, and including health insurance benefits with 50% company contribution: and 'W`''HEREAS, the City wishes to extend the use of these funds to \l'hitehall in partnership with additional incentives to be provided by Paducah Economic Development and McG-acken County. BE IT ORDERED BY THE CITY OF PADU'CAH, KENTUCKY: SECTION 1. That the Cite of Paducah shall re-use$125,000 in repaid economic development bond funds approved through the Kentucky Cabinet Jbr economic dev elopment to be used as an economic incentive to Paducah Economic Development For Whitehall Industries to aid in the purchase of one aluminum extrusion press which \\ ill assist in the location of 1 'hitehall Industries to Paducah. SECTION 2. This expenditure shall be charged to project accounts EDOl 19 E -D0029. account number 040-0102-511-2307. SECTION 3. This Order shall be in full force and eCtect fi-om and after the date of its adoption. MAYOR ATTEST TANINIARA S. SANDERSON, CITY CLERK .Adopted by the Board of Commissioners June 21, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 21, 2016 'anoAincentives-whitehalLi 6-2016 CABINET FOR ECONOMIC DEVELOPMENT Matthew G. Bevin Governor May 2, 2015 Mr. Jeff Pederson City Manager City of Paducah 300 South 5b' Street Paducah, KY 42002 Old Capitol Annex 300 West Broadway Frankfort, Kentucky 40601 ThinkKentucky.com Erik Dunnigan Acting Secretary RE: Economic DevelopmBnt Sand grant to the City of PaduJ mh for the benefit. of Matrix Engineering ® Approval for Use of Repnid Funds Deer Mr. Pederson: A, request hes been received to utilize repaid funds from the above -referenced grant for Whitehall Industries, The repaid funds will be used to help offset the estimated costs of a purchase of an alurninum extrusion press in its manufacturing operation, To date, the City of Paducah hes received $500,000 in repaid funds of which $250,000 was approved for use on economic ds%e'Cpraienl projects. The Cabinet for Economic Development has reviewed your request and approves the use of $125,000 it repaid funds for the purposes indicated in your request letter dated April 20, 2016. This leaves a remaining balani_,ee of $125,000 for future apse. I would ask that you acknowledge your receipt and understanding of this letter by executing the acknowledgement below and returning the same to Robert Aldridge, Assistant Director, Office of Financial Services, Cabinet for Economic Development, 300 West Broadway, Frankfort, Kentucky 40501. Also, please advise the Cabinet in writing when the funds have been expanded and the amount of funds disbursed for the intended pro*l. Please feal free to contact Mr jrik 'ttar. ely, unnigan Acting Secretary c: Katie Smith Mandy Lambert Aldridge at 502-782°1966 with any questions, you may have concerning Acceptance: City of Paducah By:.. Title: Date: Thir-kKentuc4,.corn An Eqv.�' Oppnr',uni`,y Employer VOD lI N9RlDL ED SPS A!T Agenda Action Form Paducah City Commission 1Ieeting Date: June 14, 2016 Short Title: To Authorize Change Order 41 for the DDme Relocation Project ❑Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information, On December 17, 2015, Ordinance #20I5-12-8339 was adopted authorizing the Mayor to execute a contract with A & K Construction, Inc., in the amount of $878,153.00 plus the perspective incentive amount for the Dome Relocation Project. The Contractor achieved the substantial completion date on March 11, 2016, resulting in as incentive payment in the amount of $34,500. Subsequently, work was completed on April 8, 2016 as required by the Notice to Proceed. During the Project minor additions and deletions were required resulting in a change order to the contract as follows: r------------•------------------------------------------------ -------------------- RFP 91 Deduct Stormwater Items and Added DGA -$3,977.74 RFP #2 : Additional Helical Pile $17,165.00 ---------------------------------------------------------- RFP #3 ; Added Exterior Lighting ------------------------------------------------- ...... _---------------------' $962.00 ------ --11- ------ RFP 94 ; Revised Power to Restroom Trailer -$4,660.00 ---------------------------------------------------- ------ RFP #5 Removed 1 Concrete Entrance $1--- ,37 -- ---- -------------------- •----------------------------------I--------------- RFP #6 ; Added Spare Conduit for Future Building ----------' $456.00 ----------,----------------------------------------------•-- ` - RFP #7 Deleted Portion of Concrete Sidewalks - -$1,368.00 r--- - --- ----- ---- - - -- RFP #8 ; Deleted Seed and Straw ------ •---------- I....... -$7,600.00 Total Change Order Amount $2,348.26 Therefore, with the total change order in the amount of $2,349.26 added, the new contract amount will be $880,501.26. Goal: ❑Strong Economy ZQljality Services ❑Vital Neighbcrlicods ❑Restored Downto«ns Funds Available: Account Name: Dome Relocation Project /� Z Account Number: 040-8827-536-2307 nee Project Number: DT0041 Staff Recotnmen-dation: To adopt an Ordinance authorizing Change Order #1 in the amount of $2,348.26 for the Dome Relocation Project with A& K Construction, Inc.; whict will increase the contract amount to $880,50126. Agenda Action Form Page 2 Attachments: Original Ordinance, Substantial Completion, Change Order i 1. and the Notice to Proceed Departm t H a City Clerk City Manager Agenda Action Form Paducah City Commission Mecting Date: June 14, 2016 Short Title: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DANNY COPE AND SONS LLC FOR THE DEMOLITION OF PROPERTY OWNED BY THE CITY OF PAUDCAH AND LOCATED AT 501 NORTH 3" STREET Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Nlotion Staff Work By: Doolittle, Cherry, Utz Presentation By: Doolittle Background Information: On May 26, 20 16 after advertising, sealed bids were orened for the demolition of the former nursing Home property located at 501 N. 3'' Street. The low bidder is Danny Cope and Sons LLC of Paducah. Tlt is action allows the Mayor to enter- into a contract with Danny Cope and Sons LLC for $44,805. Goal: `Stroiz- Emiom\ ❑ QualitN- Services❑ Vital \eighhorhoo&E Restored D0\\11t0«11s Funds Available: Account Name: DT0040 J� ACCOUnt Number: 040-0102-51 1-2')07 F aice Staff Recommendation: The staff recommends approval Department Flead City Clerk City Nlanager Agenda Action Form Paducah City Commission Meeting Date: 14 June 2016 Short Title: 2016-2017 Edward Byrne Memorial (JAG) Grant lnterlocal Agreannent ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolutron ❑ Motion Staff Work By: David White, Sheryl Chino Presentation BY: Chief Brandon Barnhill Background Information: The Paducah Police Department is preparing to submit a 2016-2017 Edward Byrne Memorial Grant through the U.S. Department of Justice in the amount of $11,963. This grant will be used by the Paducah Police Department for the purchase of four (4) mobile radios. Although the Cty of Paducah has a sole and authorized individual allocation, it must remain in partnership with our local disparate jurisdiction which is McCracken County. It is for th's reason, the City of Paducah and McCracken County must enter into an Interlocal Agreement supporting the 2016-2017 JAG application submission and the acceptance by the City of Paducah of the $11,963.00. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: f=inance CFDA: 16.738 Staff Recommendation: Authorize and direct the Mayor to execute an Interbcal Agreement with the County. Attachments: None Department Head City Clerk Citu Manager Agenda Action Form Paducah City Commission N(eeting Date: June 14, 2016 Short Title: Payment to Healthworks Medical LLC, for Medical Screening Services Required for the Fire Suppression Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Kevin McKellips Presentation By: Steve Kyle Background Information: Previously, quotes were obtained for various medical screening services that are required annually for the Fire Suppression .Division. With Healthworks Medical LLC, submitting the lowest quote for various medical screening services. Subsequently, Healthworks proceeded to perform the medical screening services as required for the Fire Suppression Division. Normally, the total yearly expenditures for the medical screcnirig services would be under $20,000, which did not require Ordinance authorization. Howel'er this year, additional medical tests were required causing the overall payable amount to be over the $20,000 limit. To date, total payable amount due to Healthworks for this fiscal year is $21,029.00, with possible medical services required through the month of June. Therefore, a not to exceed amount of S26,100 is requested to be authorized to pay for medical screenings through the end of this fiscal year. Due to this overage, the medical screetwag services required will be procured through sealed written bids beginning the 2016-2017 i'ascal Year. Goal: ❑Strong Economy ZQuality Services ❑Vital Neighborl000ds ❑Restored Do`1'ntowns Funds Available: Account Name: Compliance- Employment lel+uhf Account Number: 001-1802-522. 39-28 Finance Staff Recommendation: To adopt an Ordinance authorizing the Finance Director to pay Flealthworks Medical LLC an amount not to exceed $26,029.00 for the annual medical screening services required Cor the Fire Suppression Division for the 201-2016 Fiscal Year. Attachments: Healthworks Invoices Agenda Action For Padtieah City Commission, Nlecting Date: Short _Title: Annual service contract for the City's 800 li U, radio equiprnent Ordinance Emergency ❑ iMunicipal Order ❑ Resolution i❑ Motion ❑ Staff '\Vorl< By: Brent Strin;er Presentation By: Brent Stringer Background information: Reoccuzfing annual service agreement between Nt Jotorola and the City of Paducah for service and maintenance on the 800 NIH -7 radio syste r, including the dispatch consoles, radio controlle�ls and the 911 phone equipment. The contract is less than previous years clue to the fact that our 91 1 phone equipment \,vile be removed from the contract after December 2015, Goal: ❑St -ong Econoina 0 Quaiity Services ❑ Vital Neighborhoods ❑ Rcstorcd Dm, ntoxvns =unds Avadable: Account Name.Coriv;nrniccrliofts Equiprrrert-._673���� Account Number: 01.2-4011-423-22.06 - Finance � S aff Recommendation: Introduce Ordinance to continue the s,.rvice agrecment t-vit„ Nlotorola for 2015-2017 Attachments.- N'iotorola contract 1 Depat [ment stead City Clerk C'itti '.Manager Agenda Action Form Paducah City Commission Meeting Date: June 21, 2016 Short Title: City of Paducah, Kentucky's Fiscal Year 2016-2017 budget ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By: Background Information: Jonathan Perkins, Audra Herndon, Stacee Young Jeff Pederson, Jonathan Perkins The FY2017 budget ordinance implements the decisions and budget presentation made at the Commission's May 24th budget workshop. Goal: ®Strong Econotny ® Quality Services® Vital Neighborhoods® Restored DOR'ntowns Funds Available: Account Name: Account Number: Staff Recommendation: Approve the FY20 t 7 Budget Ordinance Attachments: FY20t7 Budget Ordinance l i race 12Finance Bud -el D Budeet Ordinance F'i 2017 Agenda Action Foran 1AAF1 - Bud -et Ordinance 6-21-_'016. F) 2017.Docc Department Head City Clerkan"wl ager 12Finance Bud -el D Budeet Ordinance F'i 2017 Agenda Action Foran 1AAF1 - Bud -et Ordinance 6-21-_'016. F) 2017.Docc O RDRAN'CE NO 1015.)6 - AN ORDCNA`CE ADOPTING THE MY OF PI,DLC.AH. {ENTUC",Y. ANNL AL BLDOET FORTREFBCaL YE AR!LLY I. _�)]5- T1aoUCH JL NE i', __ B'i E.i lr�lATC�G RE s. ENI -ES AND �SOLRC£S AND A?PRGPRLATrNG FUNDS FOR -FSE C-P-RAMN JF MY 109 ER\MRNT 'S HERE AS �r: 3cn�3'.:• r�posal '-zs beer. pre c�rac xr.d ];', r: e:e9 :u :'re C.n. Commusior, end 'A HFRM AS. me C n Coma. !ss or v; recie:•,ed s'.; r. pr000sed 'r-d,e: erv3 BE ;T ORDALVED BY T ,E CITY OF?.ADUCMH. ::{4NT'.,CKY iECT!ON I_ Tie :o':c— g aoTa:e of;es rnues end les -res ;s sdopi ea as .he Cin of Paduca'r, Kwuc,7 R, B.:dge' ger F eca', Y -s; _C'5- FY20[7 �� Eyl FUND fi21 Cot Rr .A's'.AnS F -'NU 1131 DFBT SERVICE FLVD r301 C., FCNT) +t .SOC'' ROES' YfL?+IC IPAL i FYN [ 7 AID GENERAL PROGR.aM >\VE57>SE`I?�' CD3G rr FUND FL"Y3] FL1❑ i SOURCES. !CASH FROM FL.SD RESERVE 3RTJ i3 ES i I { � PROPERTY IAXE� 6,3: S.SSO _...�„ LISC. PERMITS. ! I OTEER TAXES 2_.159.x;!' GRANTS, COXTR;HLT.IOSS i )9x.39; 13_:00 FITES F FOR.-E1Tl:C£S 19i.23: - PROP RENTAL,u SALES 3135=0 CI',.ARGES -0R SFR,'iCES 5s7,i3i '3'3-=2Ci 'js5Sc.7_. TER_S— IN'COAIE i 7'a3S.-• 3)'iv 36y 0 W 3":(. RECIZaT'ON, OTHER FEES !i5,_J) VELL I!SC4NEOLS j f 31?X, 7OTALRElFN'LES i 319': j� 5.')33,�`il I."_CDC I Fl,ND TR.%NSr ERS IN I j - i i101 iL SpC3CES .?4.'_'.S• � IS03,5Cu a.Ju,.Uv : _ __'4]U FY20[7 �� Eyl FUND fi21 Cot Rr .A's'.AnS F -'NU 1131 DFBT SERVICE FLVD r301 C., FCNT) +t .SOC'' ROES' �CAJIi FROM FLNU RESER9'E rr i I FTKES Z-O.R: Ei :l_, -(-=S PROP RE\SAL 8t SALES _...�„ CHARGE= FOR zER\'Ic"s rATERcSI INC0%T7 RECR� ::CN, OT: -TER '',EE: �tUCEL�ANP01;S I - TO C AL Ri"%`_., . ES F[.\D T2,?S:ERS;V I 6'951) '3'3-=2Ci 'js5Sc.7_. TO FAL RC c5 i 7'a3S.-• 3)'iv 36y 0 W 3":(. . -^ar:. B', _,1r B , �n'.rarca - .- v(m ^+e•.•� ' ,ra• . .:[ _. __ ',,,,,-a-ce I FY24117 SOLID C[4:C BOND WASTE CENTER RENTA:- ! RADIO - i FL"ND F'tiND FUND FL";] FL1D SOURCES: !CASH FROM FL ND RF.SFR�E I II ISI I PRO?ERTY FA:<ES ' LISC, PER -\LITS, 0TnER TASGS ! CR.AN S, CON7RIQLTIO\S FNES & FOREFITL''.:=.S 'PRO?R--'N-AL3 SALES CHARGES FDR SER%ICES I I J,t21,ap: CAT ERF3T 1"COME i 33r;i,: '. >.i0i; .i RECREATTON O;! -'ER FEES ),G;O ! �,IiSC ELLA\EOLS TOT%L RE'. ENI �_ � 3.3.0,,. :3a �_.. �: �_ flan) li...- j :-;I,'.D TLkNSFERST J37 NL SOL RCES -- 8.35uM 54a4,73Cr - 9-j IJa?'s] 3135.341 � I FY20 I' ; LEET FLEETHEALCN .i84FPFPF SERI ICE TRUST !NSU -R [NS TR,51 PFSSIO\' FLED F"LND F(.1D ! Fil'D FUND 504'RCES T� ^� CASH FROM Ft M) RESERVE 5.33G I,I.9,_d5 PROPER?1' TAKES I - Ul C, ?E.R�HTS. OT:HcR IAXES j GRANTS, CO',TR33-TI0�5 FFNES 3c FORFL-ITCRFS PROP R,Nl AL?c SALES H � .9.', v7? 3i7.:?0 CHARGES FOR SER'."IC=S i.\'TFRk-'ST D:C0%1E RECR a`LO?I OMER FEES 1 i TOT .LRkaF.\[,ES ...:.- .rar_eB 3�jpay ares7'277�3,a,.—:21", '2:'- -111 SECT:G\ ? ;o lu:. ng sum, o: aw:my Ire he: e7} appro:-xa -j br Fiscai Ynr 710 5._9:' FY2017 4PPRr7PRdh r[0 ,S.- GE\°3AL G9b'EA��IE\'r C E Pr27.A R F�JR�IA T:OA SYSTE115 PLA\l""11G POLICE FIRE EvrG P!�BUC',' MR S PARKS SE RSIC-�S CABLE -1LTHORITY HL}IAN RIO:FTS E\ C. i\'EESINC Fli;%LAN. .:C- SOL RCES IS\ 75T�1EN7 rL?O DE27 3ER1'ICE E)- SCUD w.ASTE OPEAAT:CN FLEET MAIITE\,aACE PEN5i0\3 11' .VCIPAL- A1D CE'NERAL r PRCG RANI FNI ESTM£\'TCDX FUND FUND FUND FL -'O ,.D;; M, (081 i... 6'9 )' �2d,�f3 9 633.1 S.31 k'Y5 J',,9S, 1,314 560 J'S,g30 ! 7DS, 9,Z I I I CaSfi ;;ARRA" FOR'•vA7RF3Rv - I90Ac) FL1' D TRA\ 3FRS CLT 3, 136 FOT,SL 4P°ROP2[ATlo\,S 33 �7> '?0 i -._GENERAL FY2017 j COLRT DEBT E9; 1 ,j WARDS SER<ICE C:? - ( FL1D FL?'D FUND D I PPR0PRL3 00AS' I G6AS24LGOl'ERVAIEAT 531704 FIFA\CF: P IRD A ! FN F0 RtiAi;OA i1 jTEVIS I PLA":NNC POLIC° 3G,-". FIRE ..• ENG?,:KiC%%OR�S . P.a2S SER': IC ES .. } C.A3LFAi THORITY I Hl -:.SAN RIGHTS EAGI�FERi`:G � FLivtAC 2�SriLRCES I .1%75TME' T F'i"); ll GiSiI C+RR FCRP.'itD RES:;,, FGD TRANSFERS OUT JTAL APP ROPRIA f:oA57;5 'SOI iU.'-9 �'� I J-59,396 7.�?r OC9 P 4arcz 3.1W 3..:._er Gr r,rarca F'17 'T h: , c. - i ._. _ .2 <- 712."- --- _. FY2017 GE\"ER,A- CO`. I FNAVCE i PRJA ISFQ�•ia ii0V' iYST_tl$ ? L.4.\1'.1G POLICE FiRL ENG PUBLIC PAPUKS SER'',ICES CAKE ALTH0RI71 HL""Aih\' REGHTS EXG6.'FERTNG HLA1.A\' R�SOLRCES N% ESTME\T FL -ND DEB'.' ST7%ICE E9. SOLID WASTE''J'ERATl0�, 'LEE7 VAP TE':A. NCE PENSS01; 5 CASH C SRR%l F0P,,V Q,R=SRI FL'\D TRANiFfRS 6S -T TOTAL A??ROPR:A-:GAS SOLID clt:Ic BOLD Rl-ki—, CENTER RE`;:'ai_ RADIO FL1D ;LND FLSD FL>'D FL?'D I3,1 i (401 I t5'I (6e, I i 31B?i � I 3 323. Tia) G6�ERAL Qv�9R.yvIES' I F:v.1tiCE .'5324': PAD.A � [�'FOZ�tA'i6� S1'STEt15 '. PL.AKN N(G POLICE FIRS. ENG Pl [3 L! � PAR:{S 5rRl.ICcS I . 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U:d-�:ot::he Cor116imm, `9r ipoce.31 S, e:,:Y," e: ,x31:. ar'N7 emceed. _ if -1 l; s,:� :F.a: _—r _ _�.n_es l:tj "'SO..:':{i 1:: ,1'.3:11'.'3.7 ]t e--1 _ ,..':']r.'s F i.-_ C 1 Mlnal e: ^is :i'e 1I'" -o!' 'o '.r air 1 �A,d l "'_J _ ].n i!'.I 1`,; ts'o `,: 3:I. v j:.^i:?T 21'll 1_":. }�: 3; .•' R _ ^3rd 6_, 42: 3 y --"]'a-2 r �2;"�lia�:E ,f;. % ".f'. :< _, ; - �:3.,--e I-L'AL:k: AC?FPFPF F12017 FLEET FLEET S`c RVICF TRLST 1%1,4:R :`IS LS'JST PENSION FL -ND F' -?'D FUND ., FLti? FU\D to PPR OP1.1110 S: I i I G6�ERAL Qv�9R.yvIES' I F:v.1tiCE .'5324': PAD.A � [�'FOZ�tA'i6� S1'STEt15 '. PL.AKN N(G POLICE FIRS. ENG Pl [3 L! � PAR:{S 5rRl.ICcS I . ' CABLE Al,Ti30R1Tt ! I S�GE�EER,?G � DESiSERViCE E9! SOLID WASFF OFER.A; LeET ua,:.T��a:<cE I ..,4533 •� r ___ __ 1 4444_ T 701., L A?PRQP$JAri0\j 5?7 !�i ,II "33 _'3] L.2J,S0'J . i,'73 :71 ! 3A1,3^5 r SECT 0A = T'_`.I,- nd = �.3�_e D.re::a" ' pr,c','sn a �2 _�_�.� ....t r•. 44.,44., 1 r_ L -, :—:'�e� ._. _ : Y7.M , I _�_azlt sig^^_� .ra .. •r io x sz-:. �r-t'cre...._ _-.o•._ ":prapr_varF -�e CC:. :'7e o"", rar.c.�l �ra en: poi_ es .. ::-j= i 13f. a:.'.1 _15; 'l.J.'Ic{:vh' i' (_':].;,:.f�i £.rc:'.c:.laetzdSe-,j :` F'r.c. _.:cl:•n.:n ..... ..:d e..�a ci3-.." Scl e t'•3s;e The De_1 Ser. ice F,,nJ i r'n:,marl _is l ba. inr= A,j[ .ot:cr-rs 3nd '7zc1 .=-� depzamm��s as ,ho Secron ? C A, rl,❑ ,Pers CDA:ln-caeJ shll; ',- D zD h3':I ,e om.aa:ed u'kz Cs::rr a� ai r6� "r. ;'�na_: ,�� ae.-e:. '.-,_ Cn-::�,<s.r co ah I;1: on o.:he a'tp: r; i.'_:+ I(dnq .r.a', _'_z', m --o- }; :n_ Boa:1 }i Cor :cs,mfl; 1.3'133 L.,. �,..��iior r. ... ,r 1 1[31];11 i,e3l' 6r1-� •spend'. U:d-�:ot::he Cor116imm, `9r ipoce.31 S, e:,:Y," e: ,x31:. ar'N7 emceed. _ if -1 l; s,:� :F.a: _—r _ _�.n_es l:tj "'SO..:':{i 1:: ,1'.3:11'.'3.7 ]t e--1 _ ,..':']r.'s F i.-_ C 1 Mlnal e: ^is :i'e 1I'" -o!' 'o '.r air 1 �A,d l "'_J _ ].n i!'.I 1`,; ts'o `,: 3:I. v j:.^i:?T 21'll 1_":. }�: 3; .•' R _ ^3rd 6_, 42: 3 y --"]'a-2 r �2;"�lia�:E ,f;. % ".f'. :< _, ; - �:3.,--e G As rte, seh,cles are acquired, the Cin ss ill full, Cued the Fleet Trust Fund in ardar to T.plsee rot n e stick awned b} the Fleet 1'rst Fund ss it achteses obso3eseence The Flee[ Trust Fund shall tie funded wuh monthly lease charges assigned to rollui stork 6 letenr ned by the Finance DirectJ[ or his den ghee Ail rolling stock is )�Aed by the Cit)/3 Fleet Trust Fund H The Cin .sill maintain a stlFinsurance fired called Health msurance Trust Fund through the use lf',StF tees as set bY admmisrrauVY policy I The Cin will for i.e to maintain the Appomuve Employees Pension Fund 4ABPFl in a MIF tuned status though sound Cmanctal managerri andor annual Gereraf Fund iransiers v designated in the 'budget document The AY -PF may be combined with M' PITT should it he determined, by the Finance Director that such a comb.nauon is adminunaovely more eftect[ve ander fir ilt prudent J In fiscal year 2016, the City [$sued a General Obligation Bond for the Police aFnd Firefighters' Peroon iRi ii bringing the iwtd up to an act.sat.TdN sound Basis, howeter, the inulinyear recession starting in fiscal year 2069 reduced tee Fund's corpus Ci.iFmy i tress unforced liabthry Funding is prof ideJ in the General Fund of this ordinance to further address the PFPF untended habihq K The Cry gill provide to all eligible employ ees up to a 5727 W per month credit For the munths X lint F: - December 70 16) to be applied to the Cumprehensisc Health Insurance Benefit Plan (Cafeter:a Plan) as drrecred by the employee In lanuary 2017.:, s nrovil hi credit may be adjusted by the CtN COUTITTI as recommended b} the City Manager or his designee L The Cit} will maintain d special hind called Investment Fund, and is considered an extension of General Fund The imesinuum Fund wit1 be tended s[ uh a !.2 cent inaease in the Cih_'s occupational hcerin Cee templo}ee pay -rail withholding tai) This fW isdednatad !o the following expendatazs economic des doprnent, neighborhood Te -development, infrastructure capital investment and property tae relief M Oak Grove Cemetery IPFCC41 project ,it be Funded to the foilou mg manner 2G°o of all ceri lot salts, and 5% of all :emenery crwpt sales wdl be credited to the projeci Proceeds are to be used solely Cor rhe zeri ,are, maintenance, and embellishment, rF dsc teme[ery SECTION 5 Finance Director is respon i le for maintaining :w-renr table of F'S[imdted Revenues in Sea.on I end Appropriation of Funds in Ssnon 2 And a pr.,rde a <ooV'a the Cary Clerk if during :he course of the year the City Commisstori adopts C,Jinanecs to mucipate new revenues ot'ts ,ulake nese rpnropr Canons, the Finance Director •s ill update these Tables and pros ide a :opt to the Cin, Clerk SECTION 6 This ordinance ;hall be read on nsa seperatc days and svitl become eiTective upon pun:lerl tin in vil pursuant ro KM Chapter J_a aTTFSr Tammata Sander sen, ret Clerk Introduced b,' the Beard of Commissioi;ers, June 21, M6 Adopted I the Board of Commissioners, June 23, 2016 Recerlcd by Tammara ianderson, Cin Clerk, June 23, 2016 Published b} The Paducah Sun, exceld>udge: FY'_01' i.'':ty e;er[ 'ammy3tvP.FxcerGuag2t =y2ii Agenda Action Form Paducah City Commission Meeting Date: June 21. 2016 Short Title: Approve FY2017 Contract with WKCTC for Operation of Public and Government Access Channels ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ [\-lotion Staff Work By: Pam Spencer, PTO and .teff Pederson, City Manager Presentation By: Pam Spencer, PIO Background Information: The contract for services with 1VKCTC and Paducah Junior College for the operation of the Public and Government Access Channels (Comcast channels 2 and 1 1) is up for renewal. The contract is an annual conh'act effective July 1, 2016. The sen -ices provided by � KCTC include the live telecasting of the Commission Meetings, Workshops, and Planning Commission Meetings, bulletin board maintenance, coverage of special events. city -related and non-profit productions. and video dubbing sen ices. In this contract. the City will appropriate $85,000 from the Fiscal Year 2017 General Fund budget for television services. If none of the parties has changes, the contract automatical ly will renew annually for an additional three years with a termination date of June 30. 2020. The contract has been reviewed by WKCTC President Dr. Barbara Veazey, Ashley 1Vright, Paducah Junior College Executive Director, and 1VKCTC Television Coordinator Tom Butler. WKCTC has produced programming on Comcast channels 2 and I 1 for the City of Paducah since 1986. Wlien the City pro\ ides funds to an organization, we prepare a simple Contract for Services agreement that describes the public services the organization will provide as a result of receiving Cite funds. Goal: ❑Strong Economy® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Cable Authority Services Other Ul3�l+� kinarice Account Number: 00 1-28 1 1-535.23-07 00 =2M4�3�.2 -4-7- Staff Recommendation: Authorize the Mayor to enter into one-time Contract for Services b` and betNveen the City of Paducah. West Kentucky Community & Technical College (WKCTC), and Paducah Junior College for a total of $85,000 for the operation of the public and govemniental access charuiels by WKCTC. Attachments: Contract Department Head City Clerk City \Manager ORDINANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT FOR OPERATION OF PUBLIC ACCESS C14ANNELS 2 AND l 1 AND OTHER RELATED SERVICES BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized and directed to execute an agreement between City of Paducah, West Kentucky Community & Technical College and Paducah Junior College for operation of Public Access Channels 2 and I I and related services for the City in the amount of $85.000. This Agreement will expire June 30, 2017. Upon annual review as part of the Cite Budget Review, the City will reviev, services provided by and the needs of the College to determine if changes are appropriate. if no changes are made in the funding allocation in the City budget or the terms of the Agreement. the City, the West Kentucky Community & Technical College and Paducah Junior College oblivations shall automatically renew each year and remain in effect (1rrtil June 307 2020, SECTION 2. Payment for these services Neill be as follows: a) The City will fund to the Paducah Junior College $85,000 from the City's FY2017 Budget. The City shall appropriate and remit funds to the Paducah Junior College by December 3 )"of each year upon receipt of invoice. C) Failure of any party to fulfill this responsibility can constitute notice of termination. SECTION 3. This expenditure shall be funded through account Cable Authority Services Other, account number 00 1 -281 1-535-2307. SECTION 4. This ordinance shall be read on two separate days and will become effective upon suminar) publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson. Cit} Clerk Introduced by the Board of Commissioners. June 21, 2016 Adopted by the Board of Commissioners, June 28, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 28, 2016 Published by The Paducah Sun. _ lord\WKCTC — FY2017 CONTRACT FOR SERVICES THIS CONTRACT FOR SERVICES IS BY AND BETWEEN THE CITY OF PADUCAH, WEST KENTUCKY COMMUNITY & TECHNICAL COLLEGE AND PADUCAH JUNIOR COLLEGE FOR THE OPERATION OF THE PUBLIC AND GOVERNMENTAL_ ACCESS CHANNELS BY WEST KENTUCKY COMMUNITY & TECHNICAL COLLEGE WHEREAS, television is a primary mode of communication that serves the local interests of a community and its government and; WHEREAS, West Kentucky Community & Technical College, hereinafter referred to as the 'College', has since 1986 produced Public, Educational, and Governmental (PEG) programming on Comcast Channels 2 and 11. and; WHEREAS, the City of Paducah, hereinafter called "City", wants to support public access television, and', WHEREAS, the PEG channels are provided through the cable television franchise agreement. hereinafter called the "Franchise Agreement", between the City and Comcast of the South. hereinafter called the "Franchisee"; and WHEREAS, in conformity with the provisions of the Franchise Agreement, the City has the authority over the content of the programming carried on the PEG channels; and WHEREAS, the College has TV production personnel, equipment, and facilities to provide City and County meeting coverage on Government Access Channel 11, with all cablecasting on Channel 11 of a governmentally related nature, and; WHEREAS, the College has TV production personnel, equipment, and facilities to coordinate and facilitate educational, non-profit, and community gioups the use of the Channel 2 access channel; and WHEREAS, Paducah Junior College, Inc., hereinafter referred to as the "Foundation", functions as the Foundation for WKCTC, it is agreed that the contract, for monetary purposes, will exist between the City and the Foundation. NOW THEREFORE. it is agreed as follows: (1) The College will operate for and on behalf of the City the Governmental Access Channel under the terms and conditions as set out herein: a. Scope of work: i. Live telecasting of all formal City Commission Meetings, Workshops and Planning Commission Meetings ii. Maintain Bulletin Board, including times and dates for governmental events and activities. iii. City related productions for Fire and Police Departments, and other departments or programs as requested by the City. iv. Coverage of special events of interest to the general public. v. Special Governmental Forums, and Public Hearings requested by the City, Legislative Forums, and Candidate Forums vi. Video fillers on City Services as requested. vii. Video dubbing services. viii, Technical service as necessary to complete above stated functions. ix. Programming of City productions on Cha`inel 11. b. City Hall Equipment: i. The College will operate and maintain City owned equipment housed at C#ty Hall, keeping the equipment in a good state of repair. ii. The City, the Foundation, and the College agree to annually review the condition of the equipment and replacement needs. Annually, the College will prepare and present to the City requests for funds to purchase major capital equipment items. iii. The City shall not hold the College responsible for normal wear based on reasonable use. (2) Public Access Channel The College and its television department will provide public access service in accordance with the mission statement which is to provide quality public educational and governmental access locally on cable television and globally online, assist in the promotion of the College, and provide multimedia services to the College. (3) Payment a. For the above services. the City will fund to the Foundation $85,000 from the City's FY2017 Budget. The City shall appropriate and remit funds to the Foundation by December 31" of each year upon receipt of invoice. b. Failure of any party to fulfill this responsibility can constitute notice of termination. (4) Term and Termination a. The terms of this contract shall be in full force and effect from July 1, 2016 to June 30, 2017 unless mutually amended, in writing. by the parties. b. Each year as part of the City Budget Review, the City will review services provided by and the needs of the College to determine if changes are appropriate. c. If no changes are made in the funding allocation in the City Budget or the terms of this Contract for Services, each party's obligations shall automatically renew each year and remain in effect until June 30, 2020. d. Either party may terminate this Contract for Services upon failure of any party to comply with any provision of this agreement provided any such party notifies the other in writing of such failure and the breaching party fails to correct the breach within thirty (30) calendar days of the notice. (5) Accounting a. The College shall continue to conduct all accounting. payroll. and financial management of television department operations. b The College shall provide the City and Authority a yearly report of the television departments operations and shall supply the City a copy of the PJC annual audit. (6) This Contract for Services shall be binding on any successor of the college. (7) This Contract for Services embodies the entire agreement between the parties and all prior negotiations and agreements are merged in this agreement. This agreement shall completely and fully supersede all other prior agreements, both written and oral, between the parties. This Contract for Services shall be in effect from the signatory date or as mutually agreed by the parties. C� Chairman, Paducah Junior College Board of Trustees N /6 Date Mayor, Cit Paducah Date President, est Kentucky Community & ; e n cal ate / College Agenda Action Form Paducah City Commission Meeting Date: June 21, 2016 Short Title, Authorize Payment for the Lease of Two Temporary Emergency Pumps utilized at Floodwall Purnp Station #9 Located at 1148 South 3rd Street ®Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Kenny Brammon, Floo6vall Superinteadent Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: During the end of December 2015, Floodwall Pump Station 49 located at 1148 South 3`k Street was put into operation due to the Ohio River flood level rising to 30 feet. During this time period Pump 92, which is located within Pump Station ##9, had become disabled and was not operational. Therefore, due to this flood emergency and inorder to maintain the full pumping capacity of Pump Station #9, two submergible temporary pumps were leased from Xylem Dewatering Solutions, Inc, and installed on December 2)'h. The fluctuating river levels and the considerable rainfall during the early months of 2016 caused the continued use of the two temporary emergency pumps through May 2016, The lease of the two pumps for over 5 months caused the overall payable amount due to Xylem to be $33,064.10, which will require Ordinance authorization prior to payment. Goal: ❑Strong Economy ZQuality Services []Vital Neighborhoods ❑Restored DmNntoNNms Funds Available: Account Name: FW Property/Plant Mi0� Account Number: 001-3308-532.33-05 inance Staff Recommendation: To adopt an Ordinance authorizing the Finance Director to pay Xylem Dewatering Solutions, Inc., in the amount. of $33,064.10 for the lease of two temporafy emergency pumps that were utilized at Pump Station #9 located at 1148 South 3rd Street. Attachments: Invoice ORDINANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THF LEASE OF TWO TEMPORARY PUMPS WHICH WERE UTILIZED FROM THE END OF DECEMBER 2015 THROUGH MAY 2016 AT PUMP STATION #9 LOCATED AT 11=48 SOUTH 3RD STREET DUE TO PUMP 42 IkITHIN PUMP STATION k9 BECOmING INOPER.ABLE WHEREAS. pursuant to the Code of Ordinances Chapter 2-659, a written determination has been made bN the City Manager that due to emergency circumstances when Pump 142 within Floodwall Pump Station 49 became inoperable in December 2015 and the flood level of the Ohio River was rising to 30 feet it became necessary to lease two submergible temporary pumps; and %\14EREAS. it was necessary due to fluctuating river levels and the considerable rainfall during the early month of 2016 caused the continued use of the two pumps for over 5 months: and WHEREAS. the cost for the lease of the two pumps rose to over S20,000. therefore making it necessary for the Board of Commissioners to approve. payrnettt. BE tT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SEC"f ION 1. The City of Paducah hereby authorizes the Finance Director to pad Xvlent De%Natering Solutions, Inc.. in the amount of 533,064.10 for the }ease of two temporary emergency pumps that were utilized at Pump Station ##9 located at 1148 South 3r° Street. SECTION 2. The expenditure for the leasing of the t�,vo pumps shall be charged to the FW Proper y/Plartt account, account number 001 -3308 -523 -330i - SECTION 3. This ordinance shall be read on two separate day- and �N ill become effective upon sumntar} publication pursuant to KRS Chapter 424. Mayor ATTEST: 1'amrnara S. Sanderson, City Clerk Introduced bv the Board of Commissioners, June 21, 2016 Adopted by the Board of Commissioners, June 28, 2016 Recorded bN Tammara S. Sanderson. City Clerk, June 28, 2016 Published by The Paducah Sun. '.ord`eng'%.flood%�all-emergence pumps payment 2016 to V U coM C f4N(9 O Q a z C: r a� rs �QJ co y U O a� x a C:) m O � r - 'G' , of 1 u '� C)> J pp va rn rn C:2 00 00 Cc( F� 0 U ,4 O LL - r` N u)S-m >-0 N 4 O L N d O } roN� 0 u 0 m U QOi. Dom. (n0J0 �-O - ;� d.. 0 (hD z�. Z.r N O Q i.0 W N N 03N cO c0 �'h 6 u) LN m LO O cD 131 co m r +i 74 �`c Y' W c - a "LU: F-. C w ro 47 a 0 m rn 7`d . Lu a d N d d N d N c* N N N N i w V C: Or V. C y, p _O N O. 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Meeting Date: June 21, 2016 Short Title: Market Square ART Park ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin/Charles Doherty/Melinda Winchester Presentation By: Steve Ervin/Charles Doherty/Melinda Winchester Background Information: On June 250, 2015, the City Commission adopted an ordinance (2015-6-8265) accepting the bid of Midstates Construction Company, Inc. in the amount of $44,371.00 for the construction of a "Pocket Park' at 177.5 South 2nd Street. The project was initially delayed due to several design changes (One example is that staff e'ected to design and fabricate the steel decorative panels instead of ordering stock), unforeseen site conditions (storrnwater), and material changes which necessitated engineering analysis and building code approvals. As the project progressed, numerous issues arose during the construction process which required immediate field changes. The Market Street ART Park has been awarded a several grants and donatuis from organizations; businesses, and individuals totaling $4,817.92. This is roughly 10.85 % of the contract price and was anticipated to serve as staffs contingency for the project. The total amount of the change orders stands at $6,665.06 over the original contract price and after applying the contingency, the balance is $1,867.14 which will be paid with exisl'ng Planning Department funds, Goal: ❑ Strong Economy ❑ Quality Services ® Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: DT Main Street Pocket Park Account Number: 040-4411-592-2307 j(ti 1 Project Number: DT -0039 Kinnce Staff Recommendation: Authorize the mayor to execute Change Order #1. Attachments: Itemized breakdown of Change Order #1 by Midstates Construction Company, Inc. F -74 Department Head _ Cit Clerk Cit Manager ORDINANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MIDSTATES CONSTRUCTION COMPANY, INC. FOR THE CONSTRUCTION OF A POCKET PARK ALSO KNOWN AS THE MARKET SQUARE ART PARK LOCATED AT 1 17112 SOUTH 2ND STREET WHEREAS. the City approved Ordinance No. 2015-6-8265 to enter into a contract with Midstates Construction Company. Inc. for the construction of pocket park located at 1171/2 South 2"d Street in the amount of $44,371.00; and WHEREAS, Change Order No. l is required for an increase in the amount of $6,712.06 for numerous issues which arose during construction to finalize the project for the above referenced contract, increasing the total contract price to 551,083.06. BE IT ORDAINED BY THE CITY OI' PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute Change Order No. 1 for an increase in the amount of $6.712.06 with Midstates Construction Company, Inc.. for numerous issues which arose during construction of the pocket park located at 117'2 South 2"`1 Street, therefore increasing the total cost to $511083.06. SECTION 2. The City has received has received grants and donations totaling $4,817.92 for the construction project. The balance of $1,894.14 "ill be paid with existing Planning Department funds in project account DT -0039, account number 040-4411-592-2307. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary- publication pursuant to KRS Chapter 424. Mayor ATTEST: Tamtnara S. Sanderson. City Clerk Introduced by the Board of Commissioners June 2l, 2016 Adopted by the Board of Commissioners June 28. 2016 Recorded by Tammara S. Sanderson; Cit% Clerk. June 28, 2016 Published by The Paducah Sun. _ \ordlplanlCHGORD 1 -pocket park -2°d Street MIDSTA-fES CONSTRUCTION CO INC GENERAL CONTRACTORS P O B0X 253 730 NORTHVIEW PADUCAH KY 42002.0253 May 11, 2016 City of Paducah Planning Department 300 South 51h Street Paducah, KY 42001 Re: Pocket Park 117.5 2nd Avenue South Attn: Charlie Doherty PHONE: 270-442-5477 FAX: 270.442-8526 Please find enclosed detailed breakdown of material and labor for the following changes on the above referenced project: Item 1: To excavate an additional 12" deep for all footings per Civil Design Inc. received 12/15/2015 A. To hand dig footing 46x1.5x1 = 2.5 CY 2 laborers 4 hours each @ $21.60/hour each $172.80 To remove spoil from site and dispose $65.00 Additional concrete required: 1 CY @ $99.64/CY $99.64 B. To Install footing steel per 12/15/2015 letter from Civil Design In Ileu of wire mesh Credit wire mesh: 6/610x10 46'x1' = 46 square feet Credit labor to cut and place mesh Ilaborer .75 hours @ $21.60/hour $<16.20> Rebar add (see attached) $76,81 Labor to cut, tle, and place rebar 1 carpenter 1 laborer 2 hours @ $59.32/hour $118.64 Tle wire/support chairs $6.85 $516.63 Item 2: To add masonry reinforcement for CMU and brick veneer wall per Civil Design Inc. received 12/15/2015 A. Reinforcement approved by Les Fugate to be used (see attached) $104.79 B, Labor to Install 1 mason 2.5 hours @ $37.24/hour $93.10 $197.89 Rem 3: To Install expansion joint material at adjacent building walls A. Material: 2 rolls of expansion joint $47.70 Labor to install expansion joint 1 Carpenter 2.25 hours @ $37.72/hour $84.87 To seal expansion joint at each side of wall adjoining existing building per Civil Design Inc. received 12/15/2015 B. Material: 9 tubes of sealant @ $9.87/each $88.83 Labor: 1 Carpenter 3 hours (coal $37.72/hour $113.16 $334.56 Item : To Install DGA base support In lieu of concrete slab per City of Paducah specifications and Installing perforated drainage pipe and geotextlle fabric A. Remove exlsting 4" of existing dirt to accommodate DGA bed and remove from site; 16'x19'=3.75 CY by hand 1 Carpenter 4 hours @ $37.72/hour $150.88 2 Laborers 6 hours @ $21.60/hour each $259.20 B. Hand dig for drainage pipe with sock and tie into existing catch basin Material: 4" perforated pipe with sock (see attached Lowes) $152.18 1 Carpenter 4 hours @ $37.72/hour $150.88 1 Laborer 6 hours @ $21.60/hour $129.60 C. Install and furnish compacted DGA In lieu of concrete $43.20 Material: 4.5 ton DGA @ $17.50/ton $78.75 2 Laborers 4 hours each @ $21.60/hour each $172.80 D. Furnish and Install geotextlle fabric over DGA Material: Material: 1 roll geotextlle fabric (see attached KR -Mo) $149.14 2 Laborers 1 hour each @ $21.60/each $43.20 E. Credit slab as shown on original drawings Vibratory Tamp usage Concrete: 3.5 CY @ $99.64/CY $<348.74> 1 Carpenter hours @ $37.72/hour $<113.16> 1 Laborer 2 hours @ $21.60/hour <43.20> $781.53 Item 5: To pick up and deliver tree grate to Job site 1 Carpenter) hour @ $37.72/hour $37.72 1 Laborer 1 hour @ $21.60/hour $21.60 To assemble bolted frame and begin positioning frame to proper elevation 1 Carpenter 4 hours @ $37.72/hour $150.88 1 Laborer 4 hours @ $21.60/hour $86.40 To excavate existing rock subgrade for future planting by owner 1 Laborer 2 hours @ $21.60/hour $43.20 To disassemble bolted frame, permanent bracing of frame, and compact above DGA to proper elevation 1 Carpenter 4 hours @ $37.72/hour $150.88 1 Laborer 4 hours @ $21.60/hour $86.40 Material: Threaded Rod: 4 each 6' pieces @ $12.84/each +Tax $54.44 Bolts not provided by owner: 6 each @ $.85/each + Tax $5.41 Vibratory Tamp usage $37.50 $674.43 Item 6: To furnish and Install angle and plate for support of steel decorative panels per drawing from engineer received In our office from Charles Doherty on 12/16/2015 Material: Fastenal (anchoring hardware see attached) $394.25 Steel $1,208.61 Roto hammer to drill for expansion anchors $48.00/day + Tax $50.88 Labor: 1 Carpenter hours @ $37.72/hour $301.76 2 Laborers 8 hours @ $21.60/hour SB45.60 $2,301.10 Item 7: To pick up panels stored at H.C. Mathis Drive (Parks Department Building), haul to site, and Install Material: Pick-up truck 8 hours @ $145.00/week $29.00 Dolly/carts to move panels $17.00 Labor 1 Carpenter 12 hours @ $37.72/hour $452.64 1 Carpenter12 hours @ $27.00/hour $324.00 2 Laborer 12 hours @ $21.60/hour $518.40 Credit per October 1, 2015 $<1,024.00> Item 9: $317.04 Item : To cut brick on each side of opening on decorative panels brick veneer wall to allow for angle supports and applied plate pieces Material: Masonry saw with diamond blade: 1.5 days @ $97.00/day $145.50 Labor: $37.50 1 Mason 12 hours @ $37.24/hour $446.88 1 Carpenter hours @ $37.72/hour $592.38 Item 9: $172.80 To protect steel panels with covering prior to acid washing brick veneer $516.63 Material: 12 mill poly $46.00 Tape:2 rolls @ $7.98/each + Tax $16.92 Labor: $270.00 1 Carpenter 4 hours @ $37.72/hour $150.88 1 Laborer 4 hours @ $21.60/hour $86.40 $300.20 Item 10: To haul brick pavers, brick veneer in case needed for repairs, and cast iron tree grate to City of Paducah Parks Storage yard at armory. Material: Pick -Up Truck usage: .5 day @ $30.00/day $15.00 320 brick veneer @ $336.60/1,000 brick +Tax $115.20 Labor: 2 Laborer 2.5 hours @ $21.60/hour $108.00 $238.20 Item 11: To Install polymer sand at brick pavers per drawing dated 12/15/2015 Material: 5 bags of polymeric sand @ $29.33/bag+ Tax $155.45 Vibratory Tamp $37.50 Labor: 1 Carpenter hours @ $37.72/hour $150.88 2 Laborer hours @ $21.60/hour $172.80 $516.63 Item 12: To install a duplex GFCI receptacle with a lockable cover Flowers Electric $270.00 $270.00 Totals of Items 1-12: $7,040.59 10% Overhead: $ 704.06 10% Profit: S 704.06 $8,448.71 Credlt10/15/2015 $<2,490.00> Add 10/15/2015 101.13 $6,059.84 Should you have any questions, please feel free to contact my office. Your very truly, of ay, P MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477 GENERAL CONTRACTORS FAX: 270-442-8526 P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253 *00.5, 2016 City of Paducah City Hall 300 South 5" Street P.O. Box 2267 Paducah, KY 42002-2267 Re: Market Square Pocket Park 1171/2 South 2nd Street Paducah, KY 42001 Attn: Charles Doherty, Agent Please find enclosed cost of material and labor to install overhead banners: Material: Fastenal (replaced existing bolts with new to fit banner grommets) $17.62 Scaffolding Usage (4 bucks tall with walk boards) $88.16 Labor: 2 Carpenters 3.5 hours each @ $37.72/hour $264.04 2 Laborers 3.5 hours each @ $21.60/hour $151.20 Total Material & Labor: $521.02 10% Overhead: $ 52.10 10% Profit: 52.10 $625.22 Yours very truly, Gary L. Gay, President