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Home My WebLink AboutCCMPacket2016-06-14CITY COMMISSION MEETING AGENDA FOR JUNE 14, 2016 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS I. MINUTES IL APPOINTMENT A. Main Street Board III. MUNICIPAL ORDER A. Personnel Actions B. Authorize Grant Application for ?olicc Department — POLICE CHIEF BARNHILL C. Amend Pay Grade Table — S. DOOLITTLE D. Amend Position and Pay Schedule — S. DOOLITTLE IV. ORDINANCES —ADOPTION A. Purchase Fire Equipment FIRE CHIEF KYLE B. Contract with Tyler Technologies for City-wide Software — ERP COMMITTEE C. Amend Nuisance Code Ordinaiu,e — FIRE CHIEF KYLE V. ORDINANCES — INTRODUCTION A. Approve Change Order #I for the l.)ome Relocation Project — R. MURPHY B. Accept Bid for Demolition of Nursing Home Building Located at 501 North 3 d Street — S. DOOLITTLE C. Approve Interlocal Agreement for 2016-2017 Edward Byrne Memorial Grant POLICE CHIEF BARNHILL D. Authorize Payment for Medical Screening Services for Fire Suppression Division —FIRE CHIEF KYLE E. Approve Contract For 911 Communications Equipment — B. STRINGER VI. CITY MANAGER REPORT VII. MAYOR & COMMISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION JUNE 7. 2016 At a Regular Meeting of the Board of Commissioners. held on Tuesday, June 7, 2016 at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided. and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Corr?nissioner Abraham was absent. MINUTES Commissioner Gault offered motion, seconded by Commissioner Wilson, that the reading of the Minutes for the May 24, 2016, City Commission meeting be waned and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll. yeas. Commissioners Gault, Rhodes. IN'ilson and Mayor Kaler (4). APPOINTMENTS PADUCAH-McCRACKEN COUNTY .JOINT SEWER AGENCY Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners. andjointly with McCracken County Judge Executive. I hereby appoint Justin Hancock as a member of the Paducah -McCracken County Joint Sewer Agency to replace Basil Drossos whose term has expired. FURTHERMORE, subject to the approval of the Board of Commissioners, I hereby appoint Debra Shernwell Stone as a member of the Paducah -McCracken County Joint Sewer Agency to replace Bill O'Brien whose term has expired. These terms will expire June 30, 2020." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in appointing Tustin Hancock and Debra Shemwell Stone as members of the Paducah -McCracken County Joint Sewer Agency. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes. Wilson and Mayor Kaler (4). HISTORICAL AND ARCHITECTURAL REVIEW COMMISSION Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners. I hereby reappoint Keith Petraitis and Raul King as members of the Historical and Architectural Review Commission. These terms will expire .lune 4; 2019.7' Commissioner Wilson offered motion. seconded by Commissioner Rhodes, that the Board of Commissioners approve the recommendation of Mayor Kaler in reappointingKeith Petraitis and Paul King as members of the Historical and Architectural ReviewN Commission. Adopted upon call of the roll. yeas, Commissioners Gault, Rhodes. Wilson and Mayor Kaler (4). MOTION R & F DOCUMENTS JUNE 7. 2016 Commissioner Gault offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS Commissioners Deeds: a. 1209 Salem Street b. 341 Hays Avenue c. 1908 Clav Street d. 1519 Park Avenue c. 1417 Burnett Street f. 1931 Hendricks Street g. 1429 Park Avenue 2. Termination of Lease with Western Kentucky Union Laboi Senior Citizens Housing Corporation for real property located at the Jackson House Apartments and W.B. Sanders Retirement Center (MO # 1906) 3. Paducah Water Works Financial Highlights for April 2015 4. City of Paducah Financial Report for Period Ending March 31, 2016 BIDS for Planning Department Sale of 1904 & 1906 Clay Street 1. Latria Hensley* Sale of 1001 & 1009 Harrison Street 1. W. David Denton` 2. David Jones Sale of 1418 Walter Jetton Blvd. 1. John Biles 2. Rodger Kendall * Adopted upon call of the roll, yeas. Commissioners Gault, Rhodcs, Wilson and Mayor Kaler (4). MUNICIPAL ORDER SALE OF SURPLUS PROPERTY: 1904 & 1906 CLAY STREET Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE IIID OF LATRIA HENSLEY IN THE AMOUNT OF $ 1 FOR EACH PIECE OF REAL PROPERTY LOCATED AT 1904 AND 1906 CLAY STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE TEE SALE," be adopted. JUNE 7, 2016 Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MO # 1907; BK 9 SALE OF SURPLUS PROPERTY: 1001 & 1009 HARRISON STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF W. DAVID DENTON fN THE AMOUNT OF $5,100 FOR EACH PARCEL OF REAL PROPERTY LOCATED AT 1001 AND 1009 HARRISON STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE," be adopted. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Magor Kaler (4). MO # 1908; BK 9 SALE OF SURPLUS PROPERTY: 1418 WALTER 3ETTON BLVD Commissioner Gault offered motion. seconded by Commissioner Wilson, that a Municipal Order entitled. "A MUNICIPAL ORDER ACCEPTING THE BID OF ROGER KENDALL FOR S 1 TO PURCHASE REAL PROPERTY LOCATED AT 1418 WALFER JETTON BOULEVARD AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE," be adopted. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and MaN or Kaler (4). MO ## 1909: BK 9 SUBORDINATION AGREEMENT FOR 1611 MADISON STREET Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY. APPROVING THE SUBORDINATION AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE PADUCAH BANK AND TRUST COMPANY REGARDING THE PROPERTY LOCATED AT 1611 MADISON STREET, PADUCAH, KY," be adopted. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodei, Wilson and May=or Kaler (4). MO 9 1910; BK 9 ORDINANCES — ADOPTION AUTHORIZE PAYMENT TO VENDOR FOR HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING THE FREE CLEAN-UP DAY Commissioner Wilson offered motion. seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE NUTHORIZING THE FINANCE DIRECTOR TO PAY CLEAN EARTH, INC., FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-UP DAY." This ordinance is summarized as JUNE 7. 2016 follows: That the Finance Director is hereby authorized to pay Clean Earth, Inc., the amount of $42,057.70 for the disposal of household hazardous waste and electronic waste collected during the City/County free Clean -Up Day. Adopted upon call of the roll, yeas Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4), ORD 2016-6-8367; BK 34 ACCEPT HOUSEHOLD HAZARDOUS WASTE GRANT AWARD FOR FREE CLEAN- UP DAY Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING MATCHING GRANT FUNDS THROUGH THE KENTUCKY DIVISION 01 WASTE MANAGEMENT FOR A 2016 HOUSEHOLD HAZARDOUS WASTE GRANT FOR FUNDING THE ANNUAL CITY/COUNTY CLEAN-UP DAY; RATIFYING THE MAYOR'S EXECUTION OF THE GRANT AGREEMENT. AND AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL, AGREEMENT WITH MCCRACKEN COUNTY.'" This ordinance is summarized as follows: That the City of Paducah hereby accepts matching grant funds in the amount of $25,500 through the Ketmicky Division of Waste Management for a 2017 Household Hazardous Waste Grant to fund disposal services for the 2017 .Annual Cit}/County Free Clean -Up Day and an educational outreach program. A local match of $12"750 is required with the City of Paducah and County of McCracken contributing $6,375 each, through cash and/or in-kind contributions. The City ratifies the Mayor's execution of the Grant Agreement �v ith the State. Further. the Mayor is authorized to execute an Interlocal Agreement with the County for the Cit\ to act as the legal recipient of the grant award. Adopted upon call of the roll. yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD 2016-6-8368: BK 34 LEASE OF PROPERTY FROM JIM SMITH CONTRACTING, LLC Commissioner Rhodes offered motion; seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE CITY TO ENTER INTO A LEASE WITH JIM SMITH CONTRACTING, LLC FOR THE USE OF A TRACT OF LAND FOR THE BENEFIT OF THE CITY OF PADUCAH." This ordinance is summarized as follows: The City Commission hereby authorizes and approves the City of Paducah to enter into a Lease Agreement with Jim Smith Contracting, LLC for the use of a tract of land that accommodates the Farmer's Market pavilion, the downtown restrooms and serves as a parking lot for many downtown activities. Further, the Mayor is authorized to execute said agreement. Adopted upon call of the roll. yeas. Commissioners Gault, Rhodes. A111son and Mar -or Kaler (4). ORD 2016-6-8369; BK 34 REPEAL SECTIONS IN CHAPTER 38, EMERGENCY SERVICES OF THE PADUCAH CODE OF ORDINANCES Commissioner Neilson offered motion. seconded by CommissionQr Rhodes, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 38 JUNE 7, 2016 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: The City of Paducah hereby repeals Sections 38-31, 38-32 and 38-33. of Chapter 38, Emergency Services due to the City's termination of the Interlocal Cooperation Agreement with McCracken County for joint E-911 ermcgency communication services. Adopted upon call of the roll, yeas. Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD 2016-6-8370: BK 34 ESTABLISH THE 911 COMMUNICATIONS SERVICES DEPARTMENT Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ESTABLISHING A 911 COMMUNICATIONS SERVICES DEPARTMENT AS A DEPARTMENT OF THE CITY OF PADUCAH." This ordinance is summarized as follows: In this ordinance the City is amending sections in Chapter 2, Administration to create the 911 Communications Services Department and establishing duties and fees for services. Fees for services are set as follows: All telephone companies providing landline services to residents of the City of Paducah shall collect from each line the sum of $2.50 per month. beginning July 1, 2016. In the interim, all telephone companies providing service to residents of the City of Paducah shall continl!e to collect from each line the sum of $1.50 per month. Adopted upon call of the roll, yeas. Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD 2016-6-8371: BK 34 ORDINANCES — INTRODUCTION PURCHASE FIRE EQUIPMENT Conunissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO ADVANCED FIRE AND RESCUE EQUIPMENT FOR THE PURCHASE OF RESCUE EQUIPMENT TO BE USED BY THE PADUCAH FIRE DEPARTMENT.'' This ordirrance is summarized as follmNs: That the City of Paducah hereby authorizes and directs the Finance Director to make payment in the amount of $27,745.00 to Advanced Fire and Rescue Equipment for the purchase of the rescue equipment listed below to be used by the Paducah Fire Department: GENESIS E -FORCE CUTTER 59,7950 GENESIS E -FORCE SPREADER 9,250.00 GENESIS E -FORCE BATTERY (2) gS 160 ea, 320.00 GENESIS E -FORCE RAM 7,495.00 GENESIS E -BATTERY PACK 885.00 CONTRACT WITH TYLER TECHNOLOGIES FOR CITY -1 IDE SOFTWARE Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled `AN ORDINANCEAUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES FOR THE JUNE 7, 2016 LICENSE OF SOF'T'WARE AND THE PROCUREMENT OF RELATED PRODUCTS AND SERVICES". This Ordinance is summarized as follows: This Ordinance approves the execution of a "Software as a Service Agreement" wherein Tyler Technologies, Inc. will provide the Cite with a software and related products and services that will accommodate the City's current data processing needs. AMEND NUISANCE CODE ORDINANCE Commissioner Gault offered motion, seconded by Commissioner Wilson, that the Board of Commissioner introduce an Ordinance entitled. "AN ORDINANCE REVISFNG CHAPTER 42. ARTICLE II "NUISANCE CODE ENFORCEMENT", OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY.", This Ordinance can be summarized as follows: This Ordinance revises and amends Chapter 42, Article II, which article is mown as the Nuisance Code Enforcement Ordinance, to define demolition by neglect, allow the City to determine demolition by neglect, to provide notice provisions to the alleged violator, to allow the Cit- to refer such matters to the County Attorney for prosecution and allow penalties for same. Further. Section 42-44, "Lien. fines, charges, abatement costs. fees. penalties. attorney fees and costs provides penalties for whoevcr violates anyprovision of this ordinance and is hereby amended and restated as follows: (a) The city shall possess a lien on the property finally determined to be in violation of the nuisance code for all fines assessed for the violation and for all charges, costs, penalties, abatement costs, and fees, including without limitation attorney's fees and a $4-5-W $25.00 administration fee, incurred by the city in connection with the enforcement of the nuisance code. The lien sill bear interest at the rate of four percent per annum until paid. (b) A notice of the lien may be recorded in the office of the county clerk. (c) Pursuant to KRS 82.720, the lien shall be superior to and have priority over all other liens on the property; except state, county, school board. and city taxes, and may be enforced by judicial proceedings. (d) In addition to the remedy prescribed in subsection (a), the owner or owners of the property at the time the violation occurred shall be personally liable for the amount of all fines assessed for the violation and for all charges; costs, penalties, abatement costs, and fees, including without limitation attorney's fees and a $25.00 administration fee, incurred by the city in connection with the enforcement of the nuisance code. The aforesaid amount shall bear interest at the rate of four percent per annum until paid. The city may bring a civil action against the responsible owner or owners and shall have the same remedies as provided for the recovery of a debt. (e) The city shall be entitled to recover from the responsible owner or owners all attorney fees and others costs incurred by the city by r(.ason of the collection upon and enforcement of the responsible owner's or owners' liability hereunder and the lien which secures the same. JUNE 7, 2016 (f) Upon payment. determination of the Nuisance Code Enforcement Board or Court order, the city shall be authorized to release any lien filed hereunder and recorded in the Office of the County Clerk. (g) The provisions of this article shall be enforced in the same manner as other violations of this Code. Any person violating any of the provisions of this article shall be deemed guilty of a Class B misdemeanor. and upon conviction thereof. shall receive a fine not to exceed $250.00 or a jail sentence not to exceed 90 days for each offense. Each day that such violation continues shall constitute a separate offense. This article and the foregoing penalties shall not be construed to limit oc, deny the right of the city or any person to such equitable legal remedies as may be available by law. CITY MANAGER REPORT The City Manager requested a brief executive session pertaining to personnel. MAYOR & COMMISSIONER COMMENTS -layor Kaler announced that a press release .would be sent out later in the week regarding a project that involves experienced local artists including Char Downs as Project Lead Artist and .lay Downs as Project Manager. PUBLIC COMMENTS None were given. EXECUTIVE SESSION Conunissioner Gault offered motion. seconded by Commissioner Wilson that the Board go into closed session for discussion of matters pertaining to the following topic: Issues which alight lead to the appointment; dismissal. or disciplining of an employee, as permitted by KRS 61.810(1 Adopted upon call of the roll. yeas. Commissioners Gault. Rhodes, Nilson and :Mayor Kaler (4). Upon motion the meeting adjourned. ADOPTED: June 14, 2016 City Clerk Mayor CITY OF PADUCAH June 14. 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS June 14, 2016 NEW HIRES - PART-TIME IPlT11TEMPORARYISEASOq POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SERVICES Ti Jamareo S Parks Maintenance Laborer $9.00/1 NCS Non -Ex June 9, 2016 VVilson, Quennon M Parks Maintenance Laborer 59.001i NCS Non -Ex June 9, 2016 TERMINATIONS - PART-TIME [PlTIITEMPORARYlSEASONAL POSITION REASON EFFECTIVE DATE PARKS SERVICES Myers, Mailory M Lifeguard Resignation' May 24, 2016 'Accepted another summer position Heal, Kylee Lifeguard Resignation" May 27, 2016 'Accepted another summer postilion Davis, Miidred Recreation Leader Resignation' June 7, 2016 `Accepted another summer positior PAYROLL ADJEISTMENTSITRANSFERSiPROMOTIONSITEMPORARY ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SERVICES Abernathy, Jordan K Recreation Leader Head Lifeguard NCS Non -Ex May 26, 2016 S8 00/1 $8.50/1 Elrod. Robert L Recreation Leader Pool Attendant NCS Non -Ex May 26, 2016 $8.00/1 57.62/Hr Grogan, Josh E Lifeguard Head Lifeguard NCS Non -Ex May 27; 2016 58.12, Hr $8.50/1 Kaylor. Zoey Lifeguard Lifeguard NCS Non -Ex May 27, 2016 $8,12/Hr $8.2511 LeMasler Mcrgan Pool Attendant Head Attendant NCS Non -Ex May 27, 2016 57.62/Hr S8.00/Hr Newvberry, Hannah M Recreation Leader Head Attendant NCS Non -Ex May 27, 2016 $8.00/Hr $8.00/1 01iver, Mekala E Lifeguard Head Lifeguard NCS Non -Ex May 27, 2016 S8.121Hr $8.50/1 hNilke, Alyssa R Lifeguard Pool Manager NCS Non -Ex May 27, 2016 58.12/Hr $11.001Hr FIRE SUPPRESSION Leneave, Gary D Assistant Chief Assistant Chief NCS Ex May 26, 2016 $25.721Hr $26.6211 FINANCE Young, Stacee A Accountant Accountant NCS Ex June 9, 2016 $18.70/Hr $19.541Hr Agenda Action Form Paducah City Commission Meeting Date: 14 June 2010 Short Title: 2016-2017 Edward Byrne Memorial Justice Accountability Gran' (JAG) Application ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: David White, Sheryl Chino Presentation BY: Chief Brandon Barnhill Background Information: The Edward Byrne Memorial Justice Accounta'Aity Grant (JAG) is a federal formula grant funded through the U.S, Department of Justice, The city has received a notice of eligibility for the amount of $11,963. The Paducah Police Department proposes to purchase four (4) mobile radios. The total project cost is $12,737.04. The difference between available funds and the total cost ($774.04) will come from the department's FY2017 general fund. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance CFDA: 16.738 Staff Recommendation: Authorize and direct the Mayor to execute all requ-ed grant application documents. Attachments: None artment Head I Citv Clerk / City Manacer MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING THE EXECUTION OF AN ON-LINE GRANT APPLICATION TO OBTAIN A 2016-2017 EDWARD BYRNE iVIEIVIORIAL JUSTICE ACCOUNTABILITY GRANT, THROUGH THE U.S. DEPARTTVIENT OF JUSTICE, IN THE AMOUNT OF S l 1,963.00, TO BE USED BY THE PADUCAH POLICE DEPARTMENT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby approvos the execution of an on-line grant application to obtain a 2016-2017 Edward Byrne Ylemorial Grant, through the U.S, Department of Justice; in the amount of $11,963.00, to be used by the Paducah Police Department for the purchase of mobile radios. This grant does glut require a local cash match. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 14, 2017 Recorded by Tammara S. Sanderson, City Clerk, June 14, 2017 m6grants`police -- 2016-2017 Justice Assistance Edward Byrne Agenda Action Form Paducah City Commission Meeting Date: June 14. 2016 Short Tale: Amend Pay Grade Schedule ❑Ordinance ❑ Emergeticy ® N-lunicipal Order ❑ Resolution ❑ Motion Staff `Fork By: Stere Doolittle Presentation By: Steve Doolittle Background Information: June 23, 2015 the Commission adopted a new Pay Grade Schedule. this action allows for a one percent (1%) adjustment to all salaries listed in the document, as well as classifying all E911 department employees. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account ;Fame: Various Account Number: Various Staff Recommendation: Adopt the amended Pay Grade Sched.ilQ Attachments: Amended Pay Grade Schedule Department Head Cite Clerk: Cite iMariaoer F. l inane l�/24 MUNICIPAL ORDER NO. A MUNICIPAL ORDER ADOPTING THE FY2016-2017 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY WHEREAS. the City wants to adjust the salary ranges in the pay grade schedule with a 1% increase; and WHEREAS, the City of Paducah established the 911 Communication Services Department by Ordinance No. 2016-6-8371 and now wishes to include all employees of said department in the Pay Grade Schedule; and WHEREAS, in order to implement the changes it is necessary to adopt the FY2016-2017 Pay Grade Schedule, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby adopts the FY2016-2017 Pay Grade Schedule for the empioyees of the City of Paducah, Kentucky as attached hereto. SECTION 2. This Order will be in full force aid effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June . 2016 Recorded by Tamniara S. Sanderson, City Clerk, June 2016 lmolpay grade schedule- 6-14-16 Pay grade schedule is saved in excel as pay grade schedule 6 14 16 FY 2016 - 2017 Pay Grade Schedule June 14, 2016 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Firefighter (Appointee) A $24,006 $26,685 $29,370 $32,095 $34,824 Account Clerk B $25,057 $27,986 $30,831 $33,653 $36,473 Admin Asst i B $25,057 $27,986 $30,831 $33,653 $36,473 Accounts Payable Clerk C $26,479 $29,426 $32,373 $35,403 $38,431 Admin Asst II C $26,479 $29,426 $32,373 $35,403 $38,431 Admin Assistant E-911 C $26,479 $29,426 $32,373 $35,403 $38,431 Code Enforcement Assistant C $26,479 $29,426 $32,373 $35,403 $38,431 Data Entry Clerk E-911 C $26,479 $29,426 $32,373 $35,403 $38,431 Evidence Technician I C $26,479 $29,426 $32,373 $35,403 $38,431 Laborer C $26,479 $29,426 532,373 $35,403 $38,431 Permit Specialist C $26,479 $29,426 $32,373 $35,403 $38,431 Records Clerk I C $26,479 $29,426 $32,373 $35,403 $38,431 Revenue Technician C $26,479 $29,426 $32,373 $35,403 $38,431 ROW Maintenance Person C $26,479 $29,426 $32,373 $35,403 $38,431 Solid Waste Truck Driver C $26,479 $29,426 $32,373 $35,403 $38,431 Administrative Asst III D $27,715 $30,853 $33,992 $37,087 $40,182 Records Clerk II D $27,715 $30,853 $33,992 $37,087 $40,182 Concrete Finisher E $29,158 $32,425 $35,691 $38,967 $42,242 Equipment Operator E $29,158 $32,425 $35,691 $38,967 $42,242 Firefighter E $29,158 $32,425 $35,691 $38,967 $42,242 Maintenance Technician E $29,158 $32,425 $35,691 $38,967 $42,242 Permit Technician E $29,158 $32,425 $35,691 $3$,967 $42,242 Recreation Specialist E $29,158 $32,425 $35,691 $38,967 $42,242 Records Clerk III E $29,158 $32,425 $35,691 $38,967 $42,242 Traffic Tech E $29,158 $32,425 $35,691 $38,967 $42,242 Asst, City Clerk F $30,600 $34,038 $.37,476 $40,940 $44,406 Cemetary Sexton F $30,600 $34,038 $37,476 $40,940 $44,406 Compost Equipment Operator F $30,600 $34,038 $37,476 $40,940 $44,406 Evidence Tech 11 F $30,600 $34,038 $37,476 $40,940 $44,406 Executive Asst I F $30,600 $34,038 $37,476 $40,940 $44,406 Firefighter Relief Driver F $30,600 $34,038 $37,476 $40,940 $44,406 Floodwak Operator F $30,600 $34,038 $37,476 $40,940 $44,406 Telecommunicator F 30 60034 038 JaZ,47640 940 44 406 $30,600 $34,038 $37,476 $40,940 $44,406 E-911Assistant Shift Supervisor G $30,600 34 038 J37 476 40 940 44 406 Code Enforcement Officer I G $30,600 $34,038 $37,476 $40,940 $44,406 Fleet Mechanic I G $30,600 $34,038 $37,476 $40,940 $44,406 HR Generalist G $30,600 $34,038 $37,476 $40,940 $44,406 E-911 Shift Supervisor G30 600 34 038 Q7,4 7640 940 44 406 Fire Lieutenants H $33,691 $37,504 $41,317 $45,077 $48,837 Help Desk Technician H $33,691 $37,504 $41,317 $45,077 $48,837 FY 2016 - 2017 Pay Grade Schedule June 14, 2016 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Housing Specialist H $33,691 $37,504 $41,317 $45,077 $48,837 Events & Promotions Specialist H $33,691 $37,504 $41,317 $45,077 $48,837 Marketing Specialist H $33,691 $37,504 $41,317 $45,077 $48,837 Fire Captains 1 $35,442 $39,413 $43,383 $47,398 $51,412 Fleet Mechanic II 1 $35,442 $39,413 $43,383 $47,398 $51,412 Executive Asst 11 1 $35,442 $39,413 $43,383 $47,398 $51,412 Journeyman Electrician I $35,442 $39,413 $43,383 $47,398 $51,412 Office Manager 1 $35,442 $39,413 $43,383 $47,398 $51,412 Accountant J $37,194 $41,374 $45,553 $49,718 $53,885 Assistant Director E-911 J 37 19441 374 $45,55349 71853 885 Deputy Building Inspector l J $37,194 $41,374 $45,553 $49,718 $53,885 Deputy Electrical Inspector I J $37,194 $41,374 $45,533 $49,718 $53,885 Code Enforcement II J $37,194 $41,374 $45,553 $49,718 $53,885 Deputy Fire Marshal I J $37,194 $41,374 $45,553 $49,718 $53,885 Engineering Technician J $37,194 $41,374 $45,553 $49,718 $53,885 Network Technician J $37,194 $41,374 $45,553 $49,718 $53,885 Police Officer J $37,194 $41,374 $45,553 $49,718 $53,885 Revenue Auditor J $37,194 $41,374 $45,553 $49,718 $53,885 Records Division Manager K $39,049 $43,440 $47,830 $52,248 $56,662 Crime Analyst K $39,049 $43,440 $47,830 $52,248 $56,662 Code Enforcement Supervisor L $39,882 $45,047 $50,221 $55,402 $60,582 Deputy Building Inspector II L $39,882 $45,047 $50;221 $55,402 $60,582 Deputy Electrical Inspector II + Plan L $39,882 $45,047 $50,221 $55,402 $60,582 Engineer Asst k L $39,882 $45,047 $50,221 $55,402 $60,582 Fire Marshall II L $39,882 $45,047 $50,221 _ $55,402 $60,582 Grants Administrator L $39,882 $45,047 $50,221. $55,402 $60,582 Parks Maintenance Supervisor L $39,882 $45,047 $50,221 $55,402 $60,582 Planner I L $39,882 $45,047 $50,221 $55,402 $60,582 EPW Supervisor -(Compost Operations, Fleet, Maintenance, Street, Solid Waste) L $39,882 $45,047 $50,221 $55,402 $60,582 Chief Electrical Inspector M $41,830 $47,282 $52,733 $58,151 $63,569 Community Development Planner M $41,830 $47,282 $5Z,733 $58,151 $63,569 Deputy Building Inspector III/Plan Review M $41,830 $47,282 $52,733 $58,151 $63,569 Downtown Development Specialist M $41,830 $47,282 $52,733 $58,151 $63,569 Engineer Asst III M $41,830 $47,282 $52,733 $58,151 $63,569 Fire Marshall III M $41,830 $47,282 $52,733 $58,151 $63,569 Planner 11 M $41,830 $47,282 552,733 $58,151 $63,569 Special Events Coordinator M $41,830 $47,282 ,52,733 $58,151 $63,569 FY 2016 - 2017 Pay Grade Schedule June 14, 2016 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Chief Building Inspector N $43,557 $49,682 $55,369 $61,118 $66,866 Battalion Chief N $43,557 $49,682 $55,369 $61,118 $66,866 Engineer Project Manager N $43,557 $49,682 $55,369 $61,118 $66,866 Fire Marshall N $43,557 $49,682 555,369 $61,118 $66,866 Parks Maintenance Superintendent N $43,557 $49,682 $55,369 $61,118 566,866 Recreation Superintendent N $43,557 $49,682 $55,369 $61,118 $66,866 EPW Street Superintendent N $43,557 $49,682 $55,369 $61,118 $66,866 EPW Floodwall Superintendent N $43,557 $49,682 $55,369 $61,118 $66,866 EPW Fleet Maintenance Superintendent 0 $46,157 $52,147 $58,138 $64,151 $70,164 GIS Analyst 0 $46,157 $52,147 $58,138 $64,151 $70,164 EPW Operations Manager 0 $46,157 $52,147 $58,138 $64,151 $70,164 Risk Manager 0 $46,157 $52,147 $58,138 $64,151 $70,164 Assistant to the City Manager P $48,424 $54,735 561,043 567,304 $73,563 City Clerk P $48,424 $54,735 $61,043 $67,304 $73,563 GIS/Planner P $48,424 $54,735 $51,043 $67,304 $73,563 Network Administrator P $48,424 $54,735.. $61,043 $67,304 $73,563 Public Information Officer P $48,424 $54,735 $61,043 $67,304 $73,563 Section 8 Housing Admin P $48,424 $54,735 $61,043 $67,304 $73,563 Police Sergeant P $48,424 $54,735 $61,043 $67,304 $73,563 GIS Specialist P $48,424 $54,735 $61,043 $67,304 $73,563 Police Captain Q $50,897 $57,497 $54,097 $70,736 $77,376 Fire Assistant Chief Q $50,897 $57,497 $54,097 $70,736 $77,376 Storm & Drain Engineer R $53,369 $60,335 $67,302 $74,193 $81,085 Deputy Fire Chief - Operations S $56,048 $63,357 $70,568 $77,936 $85,206 Director of Inspection S $56,048 $63,357 $70,668 $77,936 $85,206 Police Assistant Chief S $56,048 $63,357 $70,668 $77,936 $85,206 Revenue Manager S $56,048 $63,357 $70,668 $77,936 $85,206 Assistant Public Works Director T $58,934 $66,567 $74,200 $81,868 $89,533 Controller T $58,934 $66,567 $74,200 $81,868 $89,533 Deputy Fire Chief - Fire Prevention T $58,934 $66,567 $74,200 $81,868 $89,533 Director of E-911 T58 93466 567 i4 20081 86889 533 Exec Dir Paducah Riverfront Dev Aut T $58,934 $66,567 $74,200 $81,868 $89,533 Exec Director PRA T $58,934 $66,567 $74,200 $81,868 $89,533 Director of IT U $61,818 $69,864 $77,910 $89,597 $98,557 Director of Parks V $64,909 $73,357 $81,806 $94,076 $103,453 Director of Planning V $64,909 $73,357 $81,806 $94,076 $103,453 Human Resource Director V $64,909 $73,357 $81,806 $94,076 $103,453 FY 2016 - 2017 Pay Grade Schedule June 14, 2016 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium No Position W $68,206 $77,051 $85,896 $98,780 $108,659 Fire Chief X $71,606 $80,898 $90,190 $103,719 $114,091 No Position y $75,109 $84,905 $94,700 $108,906 $119,796 Assistant City Manager Z $78,921 $89,179 $99,436 $114,351 $125,786 Director of Finance Z $78,921 $89,179 $99,436 $114,351 $125,786 City Engineer & Public Works Director Z $78,921 $89,179 $99,436 $114,351 $125,786 Police Chief Z $78,921 $89,179 $99,436 $114,351 $125,786 ,City Manager AA $106,327 $120,133 $133,939 $154,030 $169,434 Agenda Action Form Paducah City Commission Meeting Date: June 14, 2016 Short Title: Amend Position & Pay Schedule for Annual Wage Adjustments ❑Ordinance ❑ Emergency M Municipal Order ❑ Resolution ❑ Motion Staff Work By: Stere Doolittle Presentation By: Steve Doolittle Background Information: The commission adopted the previous Position and Pay schedule on June 23, 201 S. This action will amend the current Position & faySchedule, making the annual wage adjustments effective for the biweekly pay period beginning June 23, 2016, paid on July 15, 2016. FOP — 2.0% IAFF — 2.0% AFSCNIE — 1.5% Non -Bargaining Employees 2.0% • This amendment includes clean-up and audit necessary to reflect the correct, current number of vacant and tilled positions. Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Do«ntowtis Funds Available: Account Name: Various Account Number: Various Staff Recommendation; Adopt the amender( Position & PavSehedule. Attachments: Position & Pay Schedule O Department Head Cite Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ADOPTING THE FY2016-2017 POSITION AND PAY SCHEDULE FOR THE FULL -TUNE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY WHEREAS, the City of Paducah desires to implement a 2% annual wage adjustment for all FOP, IAFF, and non -bargaining employees, as well as a 1,5% annual wage adjustment for all AFSCME employees effective for the biweekly pay period beginning June 23, 2016, paid on July 15, 2016; and WHEREAS, the City of Paducah established the 911 Communication Services Department lh' Ordinance No. 2016-6-8371 and now wishes to include all employees ofsaid department in the Position and Pay Schedule; and WHEREAS, changes are included in the position and pay table for FY2016-2017 to reflect the correct, current number of vacant and filled positions; and WHEREAS, in order to implement the changes it is necessary to adopt the FY2016--2017 Position and Pay Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION I. That the City of Paducah hereby approves and adopts the FY2016-2017 Position and Pay Schedule for the employees of the City of Paducah as alached hereto. SECTION 2. That the FY2016-2017 Position and Pay Schedule wage adjustments approved in Section I above shall become effective June 23, 2016, for the July 15,20 16 pay date. SECTION 3. This Order will be in full force and effect from and after the date of its adoption Mayor ATI ES F: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June _, 2016 Recorded by Tammara S. Sanderson, City Clerk, June _, 2016 mo/Position and Pay Schedule 6-I4-16 table for position and pay schedule is in excel and named- position&pay>chedule 6 14 16 CITY OF PADUCAH FY 2416-2017 June 14, 2016 POSITION AND PAY SCHEDULE Section A. BUDGET FILLED VACANT TOTAL NON -CS RCS51C5 1 1 1 1 0 0 HOURLY HOURLY HOURS WORK 40 EXEMPT PAY NONEXEMPT GRADE _ T Section D. GENERAL GOVERNMENT AUTHORIZED POSITIONS FY 15!16 FY Ill INFORMATION TECHNOLOGY AUTHORIZED POSITIONS BUDGET FILLED VACANT HOURLY HOURLY HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS WAGE WAGE WORK NON-EXEMPT GRADE Administration BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS I RATE WORK NON-EXEMPT GRADE City Manager 1 1 7447 7596 40 E AA Assistant Cit'j Manager 4;33 47 29 40 E U Z Assistant to the City Manager I 1 3554 30.25 40 E P City Cierk 1 1 3237 3301 4G E p Asst. City Cle:k 3 1 2045 2085 40 NE F Executive Assistant II 1 1 20.36 20 97 40 NE f Aom;ristrative Assistant III 1 1 1432 15 12 40 NE D Public Information Officer 1 1 2868 2926 V 40 E ? Total BudgetedlFilled for Department 6 1 5 1 1 3330 3448 40 E S Section B. 2 1 14.79 1515 28 40 NE B FINANCE DEPARTMENT AUTHORIZED POSITIONS FY 151'.6 FY 16117 40 NE B AUTHORITY POSTIONS Executive Director Total BudgetedlFilled for Department BUDGET FILLED VACANT TOTAL NON -CS RCS51C5 1 1 1 1 0 0 HOURLY HOURLY HOURS WORK 40 EXEMPT PAY NONEXEMPT GRADE _ T Section D. WAGE WAGE INFORMATION TECHNOLOGY AUTHORIZED POSITIONS BUDGET FILLED VACANT ADJ. ADJ HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE Administration WAGE WAGE Cirector of Finance 1 60.19 61,70 40 E Z Executwe Assistant 1 1 1655 1683 40 NE Director Information Technology AccountinglPayrolt 4;33 47 29 40 E U Nepvork .4dministrator Controller 1 1 3554 30.25 40 E T Accounts Payable Clerk 1 1 18 115 1897 40 NE C Accountant 3 1 2045 2085 40 E J 1 1 1 1954 1993 4C E i 1 1 1 C 40 NE J Revenue emcolary ass,gree to Mrma ter e^ncas ;ane Revenue Manager 1 1 3330 3448 40 E S Account Clerk 2 1 14.79 1515 28 40 NE B 1 1341 13.37 40 NE B Revenue Tech 1 1 16 M 17 02 40 NE C Revenue Auditor 11 1 2130 2203 40 E J Total u gete a for Department 12 11 0 1 -he Accounts Payable C:erk ,Al be abcliEneO 7 3106 fo le:-jng a clarnec reDr9nen! and ;rill ;e reclassified -i an acc2,1;3,! au!^cr:zeC p sL:nS a ao"lize a! its -ur'c ! 1. spws Note: RCSS - Individuals Retain Civil Service Status ection PADUCAH RIVERFRONT DEVELOPMENT AUTHORIZED POSITIONS FY 15:46 FY 16117 AUTHORITY POSTIONS Executive Director Total BudgetedlFilled for Department BUDGET FILLED VACANT TOTAL NON -CS RCS51C5 1 1 1 1 0 0 HOUIUY WAGE ACJ, RATE 455! HOURLY WAGE ADJ. RATE 4642 HOURS WORK 40 EXEMPT PAY NONEXEMPT GRADE _ T Section D. INFORMATION TECHNOLOGY AUTHORIZED POSITIONS FY !:5.il6 FY 16117 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE; RATE WORK NONEXEMPT GRADE Director Information Technology 1 1 4;33 47 29 40 E U Nepvork .4dministrator 1 1 321 ! 32 78 40 E p Help Desk 'techriclan 1 I 1:47) 2018 4G NE Nehvark Techriclar 40 HE GIS Speciates; 1 1 2-2j 277.1 40 E o O SlPianner 1 1 2497 C E P Total BudgetedlFilled for Department 5 1 4 0 1 emcolary ass,gree to Mrma ter e^ncas ;ane acorG ,3 aoa5e-rolect. Page 1 of 10 CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE Section E. HOURLY HOURLY 3046 3030 30 60 WAGE PLANNING DEPARTMENT AUTHORIZED POSITIONS FY 1913 FY 16117 VACANT ADJ. ADJ. HOURS EXEMPT PAY TOTAL NON -CS RCSSICS HOURLY HOURLY WORK NON - EXEMPT GRADE 1 1 4815 4911 WAGE WAGE 2 2x_87 274040 40 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS IRATE RATE WORK NONEXE61PT GRACE Director of °fanning 1 1 43.47 4433 40 E V Executive Assistant i 1 1 21511 21.94 40 NE r Admin Ass; li 1 18.01? 1836 40 NE C Planner I 1 1 23 33 24.41 40 E L Planner it 1 1 LI Co:vntoa,n Deveiopment Spacial st 1 1 26 47 2700 40 E M Grants Administrator 1 1 2647 27.00 40 E L Community Development Planner 1 1 26 91 2353 40 E iv1 Section 8 Program Administrator 1 1 34 89 35,58 40 E P Housing Specialist 2 1 2195 2239 40 h 1 1955 19 94 40 NE H Total 13udgetedlFilied for Department i 1 10 0 1 Section F. POLICE DEPARTMENT AUTHORIZED POSITIONS FY 15/16 FY 16117 POSITIONS Police Chief Police Assistant Chief Step 1 S;eo 2 SIeD 3 Siep 4 Captains <5 years 5 years 9 years 12 jeers 15 years 19 years 22 years 25 yeas Reccrds Di"6cn %tanager Sergeants 5 years 3 Years years 8 years 9 years 10 y --ars 11 years 12 years 13 years 14 years 15 years IS years '7 years 18 years 19 years 20 /ears 21 years 22 years 23 years 24 years 25 years 2971 HOURLY HOURLY 3046 3030 30 60 WAGE WAGE I 318' 32.45 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY TOTAL NON -CS RCSSICS (RATE RATE WORK NON - EXEMPT GRADE 1 1 4815 4911 40 E Z 2 2x_87 274040 40 E S 2: rG 31.95 32.80 27 71 FT.28 1 3531 3o^63 2'-49 28.04 P 30 3749 3824 28 24 6 40 E C 2971 3030 2930 3046 3030 30 60 4 3104 3227 I 318' 32.45 3 3195 32 59 1 18.75 '9.13 40 F K 2 40 NE P 25,65 28.16 2:.74 26 26 4 25 86 26.37 29,x5 26.47 4 26.G3 26 58 1 28.1b 26.68 2 2; ti 25.76 2 2.33 26.89 2-'.43 2699 2 23.50 27,08 2 2;.co 2720 25.'3 2731 2x_87 274040 24.93 27 50 2: rG 27.60 2'-'7 27 71 FT.28 27.83 27.39 2794 2'-49 28.04 P 30 2B 15 27.39 28 24 Page 2 of 10 CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE Polece Officer 60 2 1 40 NE J Police Cl - Recruit 8 20.28 286969 1 year 1 2138 2t81 2 years 2 21.19 21_92 3 years 4 22 `:1 22.913 4 years 3 22 56 23_01 5 years 4 23 29 2375 6 years 3 2336 23_82 7 years 6 2340 23_87 8 years 3 23 c8 2415 9 years 3 2379 24_27 10 years 4 2339 2424 56 11 years 6 24.'70 24_48 12 years 1 2409 2458 13 years 2 24 2C 2424^68 14 years 5 24 31 2480 15 years 2 24 41 24 90 16 years 2451 2500 17 years 24 d0 2509 18 years 24.2 2521 19 years 1 24,32 2551 20 years 24 33 25_43 21 years 25 J2 2553 22 years 25 14 2525^64 23 years 25 23 2574 24 years 2534 25 35 25 years 1 25,44 25 95 Executive Assistant II 1 1 2233 22 77 40 HE I Administrative Assislant III 40 NE D Admirestrative Ass -slant II 40 NE C Records Clerk 1 3 3 13'9 14.06 40 NE C Crime 4nalys`; 1 1 23;3 23_89 40 E K Records Clerk !l 40 NE D Records Clerk M 1 1 1575 1606 4C NE E 40 NE C Evidence Techmcian II 1 1 1614 16 47 40 NE F E,,dence`e&nclanl 1 1 1338 1396 40 NE C 3' 70 per hr sr:it i`ferernal rMen :hey &-K te evening ead graveyam shah "vs:a 71olice Depanment Swetary:Pubti; Cff-ceras orovlded rr+o'nours rinirrurn call -out pay Total BudgetedfFilled for Poh7Department 87 84 0 3 Section G. FIRE DEPARTMENT AUTHORIZED POSITIONS FY 15116 FY 16117 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ, ADJ. HOURS EXEMPT PAY POSiTIONs TOTAL NON CS RC551CS RATE RATE WORK NONEXEMPT GRADE Administrative Division F'.re Chief 1 1 47 33 48 28 4C E X Deputy Fere Chef - "ire Prevention 3634 37 06 40 T Deputy Rre Chief- Operations 1 1 3806 3832 40 E +` Office Manager 1 4C NE I Executive Asslstart 1 2 1 2,18 20 58 NE F 1 1995 2035 Training Division Battalion ChieN Training Officer 1 227' 29 28 E N Fire Prevention Division Battalion Chief/ Foe Marshal E ^I Fire Marsnal E N Deputy F,re Marshal ill ["I Deputy Flre Marshal 11 1 2lGi 2188 NE L Del Fire Marshal I - NE J 189' '.925 Cafe Enforcement Sil Ccde Enforcemert Cffcer I r 7 Code Enforcement Officer 1 3 2 2: a2 20 83 43 E G Page 3 of 10 CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE 1 18 27 18.64 Code Enforcement Assistant 1 4 40 NE C Permd Technician 1 1 13 37 1363 E Permi; Specialist 40 NE C 40 NE F Chief Building Inspector 29.60 36 28 N Deputy Building 'inspectors Level I 1 1 22.84 23 29 40 NE J Level it 4 4 40 NE L Level III+Plans Review 40 NE M Chef Electrical Inspector 1 1 28 32 2388 40 NE M Deputy Electricai Inspectors inspector Level 4 4 40 N,E J nspector II+Plans Rev evv 1 1 23 63 24_00 40 VE L Suppression Division Fire assistant Chief 3 4G E P Steo 1 20.2t 2062 Step 2 20 92 21_34 Step 3 21.66 2269 Step 4 1 22,41 22_86 Step 5 1 23 29 23_66 Step 6 1 24 01 24_49 Step 7 4 24 85 25_35 Step 8 1 25 72 2623 Step 9 26 62 2716 Captains 15 NE I <10 years 17.17 1752 1, years 17 13 17 54 11 years 17.21 17 55 12 years 17.22 17 57 13 years 17 21 1759 14 years 17 27 17_62 15 years 17,23 1763 16 years 4 2 17 30 171785 17 years 6 2 17 31 17_67 18 years 6 17 31 17 68 19 years 17.35 17_7'0 20 years 17, 7 17 71 21 years 17.33 1773 22 years 4 17.41 17 -6 23 year, 2 1712 17.7_ 24 years 1 17.44 x779 25 years 17,43 1781 26 years 2 17 47 17 82 27 years 1 17 :? 171734 28 rear, 1 17 :] 17 85 29 years 1 17.52 17_87 30 years 17.1 1789 Leuterants 5 `j= H X10 years 1617 tc 32 t0 years 4 1655 1163737 1.1 years 4 3 16.03 1640 12 years 2 16',4 1645 13 years 16 17 11849 14 years 16 '3 1651 5 years 8 15 t? 16 52 16 years 2 6 16 22 16_54 17 years 2 1 16 23 1656 18 years 2 16 25 1657 19 years 16 <3 1659 K years 16'9 16_62"02 2} years 1631 1664 22 years 16 i? 10 66 23 years 16 35 1658 24 years .1 18Z 1669 Page 4 of 10 CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE 25 years 1 10 38 13.71 25 years 16 39 16.72 27 years 1641 16 74 23 years 1642 16.75 29 years 16.44 16.77 30 years is 46 16 79 Firellghler 29 5 3 Firefigrter {Appointee] 12.31 12.56 Firefighter {Or Fiocr) 12.31 12.56 o mcnt'rs 5 131 13.55 1 year 4 13 A 13.83 2 years 4 13 75 14 a2 3 years 1334 14.22 4 years 4 1339 14.27 5 years 3 14 72 1430 6 years 4 1405 14 33 7 years ; 14 10 14 38 8 years 14 11 14.39 9 years 14115 1.1.44 10 years 14 21 1449 1' years 1426 14.54 12 years 1427, 14.55 13 years 1413 14.57 14 years 1430 14.59 15 years 1432 14.61 16 dears 1434 14 62 17 years 1435 1464 18 years 1438 14.67 19 years 1440 1469 20 years 1442 14 71 F,rsl%hler %Relief Driver COL + $0 39 + S0 10 year 1417 1445 2 years 1435 '4 83 3 years 1455 14.84 4 years T 11,0 1489 5 years 2 1433 14 92 o years 3 1486 1495 7 years 3 11$9 11,98 8 years 1471 15.011 9 years 2 147E 15 C5 10 years 2 1-18e 15 09 11 fears 3 1485 15 15 12 years 1 1,457 1517 13 years 14 R9 15 19 1J years 1491 15 20 5 years 4 1.493 1523 13 years 1 1 e 94 15 24 17 years 1 -� 97 15.27 l9 years 15 rl 1531 20 years 1502 'S 32 Total BudgetedlFilled for Department 78 1 74 1 1 1 3 NE NE I�a!e F refiyhter Relic .r ver s n.ot a nen ooslticn S0 10 s 19rora3 n he pay rate r 1pte :: person -ay c -d 're cosaicn Y Code crforcen'arl,ricer fcr 3 Cer�cd nG e exceec Jne ear ,edhcu: decNi erg a ceCtiad ?rxe"7 Va:,'warce `rote -e ca cen5inete- ,or positron of Cede=ctcrcorr�enl Crficer 11 must pc(am ;�rccery :Vain:2 ance 'nUecicrI, ' e,,e- aw!e.ng :cspeaor and svccessf;I rg<ce:v `,cle terscn r:av �d , Eos It; ep'jo, p_ :,I -g :^sc .., .a`.el fr, a pe, rd 101 'c 3._se0'r;D years :n".0 .=,-1 'l.te ea!scr. Tray "clC :n? -J'.On cr Ge�v. 3 ce-:'J -: exceed Ore tear ., ^C,t uecc-irg cer. f vcte oudlirlg rscec,or efels are eeuvale-,t'o slaps These iave;s are Belated oy ;rate ve rf;ra;;pn and succaWL- ptrlirlar:e "erev, `lore �'eo,,ty =ire Va'shal :o nave State :en f�cat 7 rn:r:n ene. year Grote 73 oc .ons,derad'or Oapvly Fira Varsha! �I xlain hF?,1 Faa insce.lor and I and succassful rape:, `iote c ce `or Seocy-'re'.larhal .I !, ntlair NFRa Fire orotec6er cl-:n re-,ielr and successful osfrmar:e rowev, No;a �i .nspe�i cn 3 �';h Ser;'ce eosilrns are eami. ated Irf. ^yr alinLon :heir r, AI ce � l:ec 3s 7,%o -.-Cr, I Semce F)S:irns Page 5 of 10 CITY OF PADUCAH EY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE Note: RCSS - Individuals Retain Civil Service Status Section H. AUTHORIZED POSITIONS FY 1916 FY 56117 HOURLY HOURLY WASE WAGE ENGINEERiNG)PUBLIC WORKS DEPT, BUDGET FILLED VACANT AOJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Sii Engineer & Public Works Director 1 1 56o0 5773 40 E Z Assistant Pudic WorKs Director 1 1 3532 3603 40 E T Storm Water & Drainage Engineer 1 1 35.:3 3624 40 E R Engineering Project Manager 1 29,1 2986 37,5 NE N i Ope rat DRS ager 4 1t 48 € 8 Engineering Assistant GI 40 E LI Engineering Assistant J Engineering Technician 1 1 1 40 E J Executive Assistant 1 1 1 16)S 17 33 40 NE F Administrative Assistant IH 1 1 14 ;4 1500 40 NE D Page 5 cf 10 CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION ANO PAY SCHEDULE Floodwail Division EP'r'; Floodwall Superintendent 1 30 78 31 40 40 FloodwallOperator 4 1 40 801,,10 15;,3 15 36 85 1t 16,17 1631 90% 17 J2 1727 95'10 17:6 1823 100% 3 18.92 19 20 Street Division Eat,^J Street Superintendent 1 1 3228 3292 4C EP%,V Street Supervisor 2 1 1 21 0 1 93 10 1 2223 22 67 40 Epuipment Operator 4 801110 15 70 15_23 85% 15,34 1626 90°0 1638 17 21 95% 17,32 16`17 OD 1, 4 18'0 19.14 Ccr:cre:e Finisher 3 1 800!0 1530 1522 85'0 1533 1817 9c% 1638 17_14 95 5 1 17 31 18 08 IN% 1 1816 19.04 Pighl-Of-w'1a7 Maintenance Person 11 3 60910 1419 14L40 85'.10 3 1 15 J7 15_30 90% 15 96 16 20 95"0 3 16 35 17.10 1001,10 3 2 2 17?3 800 Maintenance Division EP?^,' Fleet I Maintenance ScpennlendE 1 1 34 36 3535 40 EPV,d ?5laintenance Supervisor 1 2232 2807 Laborer 5 5 8045 132? 13_10 851/0 14,73 1424 90'''c 1436 1508 951; 1578 15.92 10,,0 3 2.2 1C>' 1_7� Traffic Technician 21 15 i 515 6& 85" 16D7 1631 cC4r 1732 1727 95`0 ''9b 18 23 1C0 0 2 1@3' 19_19 Journeyman ElecMc)an 1 MCI 2040 aarntenance Tecnn clan 3 1 1 80'0 1513 1536 S550 1E0- 1631 go ; 1',D2 1' 27 95'0 1-1196 18 23 100'6 2 18H' 1919 Fieet Maintenance Division EPW Fleet Supervisor I 236; 24 12 Administrative assistant III 1 t }E9' 19.37 4C Fleet Mechanic I Fleet ,Mechanic 4 1;53 18 90 i'463 20 06 2C33 2979 Page 7 of 10 E NE E E E NE N F N L L E NE E NE C E 0 L %E C NE E NE E E L NE NE G NE CITY OF PADUCAH FY 2016-2017 June 14, 2016 POSITION AND PAY SCHEDULE 1 20,c7 2108 Solid Waste Division EP1/1 Solid'rVaste Superiiear 2 1 1 2223 2267 E L EP',V Compost Operations Supervisor 1 22 23 2267 E L Administrative Assistant III 1 17 '3 17.52 40 SINE D Laborer 7 1 NE C 80% 13.111 13 40 8595 14 03 14.24 90% 14.e3 15.08 °5' 4 15,9 15.92 10B 5 1 15.51 16.76 Truck Dri,�er 10 1 NE C 80% 14,03 1429 85" 14 '3 15.19 9G9�� 15S 18,08 95'10 9 16.72 15 97 100% 5 4 5 3 17,Q 17.87 R3gh1-Of-'vVay Maintenance Person 3 NE 80% 14.19 14.40 851/1 15,07 15.36 90°110 15 6S 16.20 951h 15.85 17,10 100'0 2 3 k 17.73 18,00 Compost Equ.pment Operator 1 \E F 80°'6 15.35 15.58 85111e 16.51 16,55 901/0 17 27 1753 95°/6 18 23 18.50 1006/0 I 19 19 19,48 Total BudgetediTilled for Department 78 45 20 12 Notepasltlons are eliminate through atte;icn !hey mill be tilted as a Non-Cwll Sernce povions Note: RCSS • Individuals Retain Civil Service Status Nate As :he F:codtivaII Cneralors' CS ocsi(:crs are eliminated Ihrouoh atir,hw !hey -Ml ce `filled as `lon-Civil Service :osticns note AFSC%,,E anployees in :he assificaton kz)vo snail be elig b;e o re:.aive Smit Drfferen::al" of 3� uete Ar3vA4E emplayees n the aoove c,ass+ficaVen shah be. ehglble to recerve $0 56lHr as a ")Vo* Leader' Section I. PARKS SERVICES DEPARTMENT AUTHORIZED POSITIONS FY 16117 HOURS EXEh1PT PAY HOURLY WAGE BUDGET FILLED VACANT ADJ. WORK NON-EXEMPI GRADE POSITION TOTAL NON•CS RCSSICS RATE Director of Par's Sauces 1 45 -9 40 40 40 E Recreation Superintendent 1 24 i3 2485 E E N Parks 111a:menance Superinterdent 1 1 25.:0 26_42 E N Cemetery Sexton 1 1 20 22 2C �2 = t F Special Events Coordinator 1 1 24 35 24_85 E E M Recreatlon Speclaltst 2 W E 16 '3 16.45 15'2 15.42 Execulrve Assistant I 1 18 e2 19 20 NE F AlMii traiive Assistant 11' 1 1 15 23 1553 NE D Admin strarlae Assist2rt !1 I 1 14 ,3 15 22 NE C Maintenance Division Supervisor 1 1 21 -4 22138 E L L Laia�er 11 i NE C ac% 13 21 33 40 351x6 14 63 14 24 90 ; 2 1=:3 1508 g5;i 1; 53 15 92 Page 8 of 10 CITY OF PADUCAH FY 2016-2017 POSITION AND PAY SCHEDULE June 14, 2016 10036 6 5 4 3 1651 16.76 Rlgh;-Of-/Nay Maintenance Person 3 80% 1419 851/1 15.07 901/1 15 96 95% 16.35 100% 1 2 17.-3 Total BudgetedfFilled for Department 25 20 5 0 Note As oos bons are elimiaaled Ihrocgh al they will oe!,Iled as Ncn Civil Sennce positions Note, ROSS - Individuals Retain Civil Service Status Note AFSCME amplayees in the eassificaton above shall to elgible to recei is Sh,fl Dderenlial of $0 35tHr Note AFSCNIE employees In the above class 7.calon shall it eligible to receive SO 50/Ht as aNork Leader' Section J. HUMAN RESOURCES AUTHORIZED POSITIONS BUDGET FILLED VACANT POSITIONS TOTAL NONCS RCSSICS PIE C 14.40 1530 16.20 17 10 1000 FY 16117 HOURLY WAGE ADO, HOURS EXEMPT PAY RATE WORK NON-EXEMPTGRADE Director of Human Resources 1 1 1 45 51 40 E `/ Risk Manager O H R Generalist 2 1 17.77 1818=94 40 E G 1 17 77 18.13 Total Budgeted/Filled for Department 3 1 2 0 1 AUT44GRI£€&P0S4T10NS PAD UCAH-RENAISSANCE-AlulE BUDGET E1Lk€9 VAGANT HOURS €X€IRT PAY PGSTcoil' TOTAL NON -GS RGSS4GS WORK NONEXEMPT GRADE €xecelive£ ester 4 € T SNesH3list 40 € H €aee s3-pFemeNon-SPaea 46 € 'd 4 N€ F Teta)-8udgeted4F49d4o,Deearri 0 A 0 A ADJ. ADJ. E911 EMERGENCY COMMUNICATIONS AUTHORIZED POSITIONS FY 15116 FY 1&17 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY PCSITICNS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE D.rector 1 30 A 36 64 40 E T Assistant Director 1 1 40 E 1 Shirt Supenirsor 2 1 2021 21_23 36/48 INE G 1 20;1 2123 36/48 PIE G Assistant Shift Supervisor 2 20 81 21 23 36148 NE G 1 19 79 2019 36/48 NE G Telecommunlcaior 12 1 1819 18_66 36148 NE F t 19.-9 2019 36148 NE F 1 16 f 1714 36/48 NE F 1 19.10 2C 20 36/48 NE F 1 13 c9 13 96 36148 NE 11 t 1547 15.78 36,'48 NE F 1 19'9 2019 36148 NE F 1 13 i9 13 96 36/48 NE 1 15 7 15.73 35,'40 NE F 18.-9 1917 36148 NE F 1 1949 1988 36148 NE F 1 12 f5 13 21 36148 INE E911 AtInuns rative Secretary 1 1 1552 16 24 40 NE C E911 Data Entry Clerk 1 1 -07-0-7-7-1 16'3 1645 40 NE C Total RudnetedlFllled for Department 20 Page 9 of 10 CITY OF PADUCAH FY 20162017 June 14, 2016 POSITION AND PAY SCHEDULE vote 36/16 referes to the 12 how schedule that has people working an alternating three and four 12 hour shifts per neerc Page 10 of 10 Agenda Action Form Paducah City Commission Meeting Date: Short Title: Request for an Ordinance authorizing payment to a vendor for an aggregate amount over $20,000 in the amount $27745.00 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Kevin McKellips, Ronnie Rathman Presentation By: Steve Kyle Background Information: This is for the purchase of five difference pieces of rescue equipment from Advanced Fire and Rescue Equipment totaling $27745.00. No one item is over twenty thousand dollars ($20,000), bids were taken, but the aggregate total of all items purchased exceeds ($20,000) and requires an ordinance for purchase. Goal. ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: 471 LD i ance Funds for rescue equipment were included in FY16 budget. Account Name: Fire Hoses/Rescue Equipment Account Number: 001-1802-522-40-13 Staff Recommendation: Adoption of ordinance authorizing payment of $27745.00 to Advanced Fire and Rescue Attachments: Agenda Action Form Paducah City Commission Meeting Date: 6/7/2016 Short Title: Tyler Technologies Enterprise Resource Planning Software As A Service Agreement ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: G. Mueller, S. Kyle, J. Perkins, A. Herndon, A. Copeland Presentation By: G. Mueller Background Information: In an effort to address changing business needs the City intends to replace its core business information systems with a new suite of integrated systems. The City has been running its current Sungard HTE business application software since 1995. In May 2015 requests for proposals were solicited from vendors specializing in municipal software systems. Four vendors responded to the request for proposals. After a lengthy evaluation process and mutual agreement to the terms and conditions, the City has selected Tyler Technologies, Inc. to provide Enterprise Resource Planning (ERP) software and services to the City of Paducah. The new ERP system will improve set -vice to residents and increase employee productivity. The City anticipates enhancing its process efficiencies by implementing a system that takes advantage of current technologies and network services. The goals of this software upgrade are to improve information sharing among departments, reduce dependency on custom developed or Excel based applications, streamline business processes, reduce duplicate data entry and paper based processes, increase data accuracy, improve work now, enhance business efficiencies, and improve customer service. This is a hosted solution, meaning all hardware, software and data will be housed in Tyler Technologies data centers. Data communications between the City and Tyler Technologies will be via a secure encrypted network channel. Implementation will be divided into 6 phases scheduled to occur over approximately 45 months. • Phase 1 — Accounting, General Ledger, Budget, Purchasing • Phase 2 —Accounts Receivable, Citizen Self Service, Business Lie. • Phase 3 — Permits, Code Enforcement Page 2 Agenda Action Form • Phase 4 — Property Tax Billing • Phase 5 — Payroll, Employee Self Service, Human Resources • Phase 6 — Work Orders, Fleet and Facilities Management One time fees for the project, include Business Process Review, Data Conversion, Implementation, and Training total $785,740. Travel expenses are estimated at $155,540. Recurring Software As A Service (SaaS) fees will be billed on a quarterly basis. The SaaS fees for the term of the 7 year contract as defined in "Exhibit B Invoicing and Payment Policy" of the Software As A Service Agreement total $1,744,798. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: EQ0022 Software Upgrade Account Number: Staff Recommendation: Adopt an ordinance authorizing the Mayor to execute a contract with Tyler Technologies, Inc. for Enterprise Resource Planning Software As A Service. A copy of the contract agreement and the statement of work are available for review in the City Clerk's office. Attachments: Tyler Technoto ies Software As A Service Agreement Agenda Action Form Paducah City Commission Nleeting Date: June 7, 2016 Short Title: Amend Chapter 42 of the Code of Ordinances to Include Demolition by Neglect ®Ordinance ❑ Emergency ❑ Municipat Order ❑ Resolution ❑ Motion Staff Work By: Steve Kyle Presentation By: Steve Kyle Background Information: The Nuisance Code Enforcement Board Ordinance became effective in 2002 which includes provisions for assessing civil penalties for violations, however, there was no provision in the initial adoption to address derelict properties. This amendment would include the provision to allow the Nuisance Code Enforcement Board to conduct hearings to determine if a property owner has allowed a property to become substantially deteriorated and incur violations by demolition by neglect. This would also advise the property owner that the violations may be referred to the county attorney or the commonwealth attorney for criminal prosecution. Goat: ®Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Finance j Account Number: Staff Recommendation: Approve the recommended amendments to Chapter 42 of the Code of Ordinances of the City of Paducah. Attachments: Agenda Action Form Paducah City Commission Meeting Date: June 14, 2016 Short Title: To Authorize Change Order 41 for the Dome Relocation Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation Bv: Rick Murphy, P.E. City Engineer -Public Works Director Background Information: On December 17, 2015, Ordinance #2015-12-8339 was adopted authorizing the Mayor to execute a contract with A & K Construction, Inc., in the amount of $878,153.00 plus the perspective incentive amount for the Dome Relocation Project. The Contractor achieved the substantial completion date on March 11, 2016, resulting in an incentive payment in the amount of $34,500. Subsequently, work was completed on April 8, 2016 as required by the Notice to Proceed. During the Project minor additions and deletions were required resulting in a change order to the contract as follows: ----------•--------------------------------------------------------------- RFP #1 Deduct Stormwater Items and Added DGA — — --------,, $3,977.74 -------------------- ----------------------- RFP #2 : Additional Helical Pile $17,165.00 ------------------------------------------ RFP #3 Added Exterior Lighting $962.00 ------------ RFP #4 Revised Power to Restroom Trader $4,660.00 RFP #5 Removed 1 Concrete Entrance $1,371 A0 RFP #6 Added Spare Conduit for Future Building $456,00 RFP #7 Deleted Portion of Concrete Sidewalks -$1,368.00 RFP #8 i Deleted Seed and Straw — --------- _$7,600.00 ----------------------- ----------- --------------------------------------------------- ------- Total Change Order Amount $2,348.26 Therefore, with the total change order in the amount of $2,348.26 added, the new contract amount will be $880,501.26. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored DowntoNNns Funds Available: Account Name: Dome Relocation Project n eo Z Account Number: 040-8827-536-2307 Project Number: DT0041 Staff Recotmmendatiow To adopt an Ordinance authorizing Change Order #1 in the amount of $2,348.26 for the Dome Relocation Project with A& K Construction, Inc.; which will increase the contract amount to $880,501.26. Agenda Action Form Page Attachments: Original Ordinance, Substantial Completion; Change Order 41 and the Notice to Proceed 1 OW MARCUM ® ENGINEERING, LLC May 31, 2016 Mr. Rick ?vlurphy, PE City of Paducah 300 South 51" Street PO Box 2267 Paducah, KY 42002-2267 Rc: Change Order 001 Review Paducah Dome Relocation Paducah, Kentucky Marcum No. 15637 Dear Rick, Marcum Engineering has reviewed and recommends the attached Change Order 001 for an increase of $2,348.26. Please sign both and return one to us. If you have any questions or concerns, please contact me. Sincerely, Baccus L. Oliver, PE, CxA, LEED AP Project Manager Enclosure: Change Order 001 Ce: Angela Weeks, City of Paducah Nathan Kelso, A&K Construction 500 South 171" Street • PO Box 120 - Paducah, V 42002-0120 Phone 270-444-9274•Fax 270-443-1904 www,marcumengineering.net Change Order (Msfruc[rnns on reverse side) PROJECT: (Nance and addre<si Paducah Dome Relocation 619 North 6th Street Paducah, KY 42001 TO CONTRACTOR: Nr,nie and address) A & K Constructior, Inc. 104 Calloway Court Paducah, KY 42G01 2000 EDITION AIA DOCUMENT 10701-2000 CHANGE ORDER NUMBER: 001 OWNER ❑ DATE: 5/31/2016 ARCHITECT ❑ ARCHITECT'S PROJECT NUMBER: CONTRACTOR ❑ CONTRACT DATE: 12/18/2015 FIELD D CONTRACT FOR: General CCt:StruClr-cn OTHER ❑ THE CONTRACT 15 CHANGED AS FOLLOWS: {lrrrfude, whet, ayplicabfe, any undirpufro' asnonlH arrrim h,bie ro prevrnerlp rrecared Ce,r urnci rix: [7r,„ p!r 1lveN n•i: J See attached chance order proposals 1-8, 1?e oT*nal Wonlr,io Sum. f •was s 8 i 8, 15 3 0 1'I�c act change by previi,tsl)� auti-�o;ired t:na;tge 0=siva ) • '10 i he ;(.irurac[ Sum;) rvsfst - t'sntr it) lht' t Iiange Ord t stia< s.� (t_ nntr;30 Strntj i{vnr�rrr+rerd 74§ cgmrtrrf r+rrS wi(I he t ntcrcaserl l (�"er r+��i""J,' r+ei�v Uzi 6y Owl (,lm;afcv oicier :n the anx).,nt ter s 2 , 34� 8 . 2 6 1 Fh� icw i (on!r;,ct 5:r��n {f;ts<rret�atrc�f N4 ter � � ee includitig tinit s Cl:at:J r rdtis" cr :ii `,c? 8 , L 6 [ ire Curllr;m "!'isle kill be 3� drss i {u:a:'haitigcdl by . _ ( &),�, 'The date of Substantial rornplcli:,n as of (he date of :his Change Order ihe!'efore Ss 3 / 1 12 0 16 NOTE: 1 -his Change Order does not iticiude changes in ,hc Contract Sum, C cntrdCJ 1':a1'c u, (,uJidnit�u tiluaut:u:r 1'otr wl,k' have been authorized by Conatructum Change 0iT,'Ct1'.e for whtc?t the cosi. or t:rnt are ut d;spule <<^" d:,nibcci +n ��trl.;ray �al:n ) a of AIA Document A.oi Not va#Id until signed by the Architect, Contractor and Owner. Marcum Encineerina, LLC A 6 K Cons;ru; tion, Inc, Casty cf Padacah ARCHITECT rT}rr=�?• n<i CONTRACTOIR/rTpPd,,,>,,,P) OWNER r}nc•rr,:„ri i iii,{nuur/ ;Si�nrsiure7 — -- -” l<,}r.trrel 1 m;000 AIA& � s� �AiA DOCUMENT G701-2000 Nathan Kelso CHANGE ORDER B // BY BY �� 11Z 5f31 2 C i 6 DAT(I DATE DATE 02000 The American Institute of Architects. Reproauclior of the mater al herein or substar;tial quotation of its The American Irstitute pfovisions w.lhout written permission of the AIA violates -he copyrighl laws of the anited States znd will s',hjec= of A,chltects the violator to legal prosecution- 1735 New York Avenue, N W. WARNING: Unl}censed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution, Washingion, DC 20006-5292 \ ƒ i « a a 2 { } < } 7 ƒ ± Cd \ \ \ \ \ \ \ ) ) ƒ « « ! « ) / \ \ 0 ) ! s } ) \ } ) \ \)§ !! \ k 7 �^ } a. _ E e `z CL} CL /7 2 ! \ Paducah Dome Relocation A & K Construction, Inc. Project #1725-15 Proposal Request Number. 001.0 3/25/2016 Revised 4/25/2016 Unforseen Conditions - Existing Storm water box on Campbell St., storm water basin modifications at southernmost basin and soft soils in the site access road. Per. BFW's attached request for proposal. A. Deducts 1 10" DGA under Asphalt $ (14,347.20) 2 DGA under Concrete Parking $ (2,391.20) 3 8" DGA under Entrance $ (2,015.40) 4 57s Stone Bedding $ (5,890.00) 5 8" HDPE Pipe $ (4,100.00) 6 4" HDPE Pipe $ (1,800.00) Total Deduct: $ (30,543.80) B. Unit Prices for Soft Soils Unit Price 1'0201.25 C9t ' Total 1,000.00 Additional 6" undercut under Concrete Parking $ 502.27 Sons $ 10,673.24 DGA Stone per ton $ 24.15 616.68 tons $ 14,892.82 8" Minus per ton $ 26,566.06 Total Add: $ 6,199.00 Not Accepted C. New Box Inlet Total Combined Proposal: $ (3,977.74) Paducah Dome Relocation A & K Construction, Inc. Project #1725.15 Proposal Request Number. 002 1/22/2016 Installation of 1 additional helical pile as shown on the attached observation report dated 1/21/16. Material Sub -Total $ 300.00 $ 537.00 $ 837.00 overhead/Profit $ 125.00 $ 962.00 Total TO 7ti P O 0 o O LO N M N ((O cn O N r 69 69 (A 64 C C1 E O r O TO 7ti P ■ ,00 am■ { \ \ \ ) & '2 /m ) |c )2 )\j !/ )�° 92 / ]\ƒ\ ■/ 2 ■ ,00 am■ m ) ( ) a ) _ ) ƒ \ CL { cl� \ §a •2 $ ]uk )( ] ) �) !E k \ \ \ ! « ® m L7 N r 's 9 M 1� 1 w 1N n i 0 0 0 o o C m H 9 M 1� 1 w 1N n i U c C C7 v 01 c 5 0 N v C J '- O E v o b U U � � c o "> co 3 m a S � m y a c v U �ppU O O N O o N p W N F= � N N ORDINANCE NO. 2015-12-a ®� � � AN ORDINANCE ACCEPTING THE BID FOR T fIE DOME RELOCATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of A & K Construction, Inc., in the amount of $878,153.00 plus perspective incentive amount, for the Dome Relocation Project, said bid being in substantial compliance with the bid specifications, and as contained in the bid of A & K Construction of December 10, 2015. - SECTION 2. In accordance with the contract documents, the City shall adhere to the incentive Schedule and Liquidated Damages Schedule. The total incentive payment to the contractor shall not exceed $34,500. SECTION 3. That the Mayor be authorized to execute a contract with A & K Construction, Inc., for the Dome Relocation Project, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 4. Expenditures for this project will be from project account DT0041. account number 040-8827-536-2307. SECTION 5. This ordinance shall be read on two separate days and will become effective upon publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, December 15, 2015 Adopted by the Board of Commissioners, December 17, 2015 Recorded by Tammara S. Sanderson, City Clerk, December 17, 2015 Published by The Paducah Sun \ord\eng\bid-dome relocation project A AIA Document G704TM - 2000 Certificate of Substantial Completion OWNER: El PROJECT: (Name and address) PROJECT NUMBER: 15637/ CONTRACT FOR: General Construction ARCHITECT: ❑ Paducah Dome Relocation CONTRACT DATE: December 18, 2015 CONTRACTOR: ❑ North 6'a Street Paducah, KY FIELD: ❑ TO OWNER: TO CONTRACTOR: OTHER: ❑ (Name and address) (Name and address) City of Paducah A&K Construction 300 South 51e Street 100 Calloway Court Paducah, KY 42003 Paducah, KY 42001 PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: Building slab, perimeter beam, gas service, electrical service, electrical power, emergency power, and operating infiltration omits The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Docurrcnts so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion designated above is the date of issuance established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: Warranty Date of Commencement '. 3/11/2016 Marcum Engineering, LLC DATE OF ISSUANCE ARCHITECT BY A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment. Cost estimate of Work that is incomplete or defective: S NA The Contractor will complete or correct the Work on the list of items attached hereto within NA (0) days from the above date of Substantial Completion. 3/11/2016 ABcK Construction DATE CONTRACTOR The Owner accepts the Work or designated portion as substantially complete and will assume full possession at 7:00 AM CT (time) on March 14, 2016 (date). 3111/2016 City of Paducah DATE OWNER B The responsibilities of the Owner and Contractor for secur' , maintenance, heat, utilities, damage to the Work and insurance shall be m follows: (Note: Owner's and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage 1. Contractor shall continue to maintain site per Contract Documents. 2. This Substantial Completion only allows the Owner to begin dome installation and inflation. AIA Document G704" - 2000. Copyright © 1963, 1978, 1992 and 2000 by The American oslflule of Architects. All rights reserved. WARNING: This AIA" Document Is protected by U.S. Copyright Law and International Treaties. Unauthonzed reproduction or distribution of this Ate Document, or any uto produced by AIA softwarportion of It, may e in ats10:12e56 oln 031110/2016 underaOrder No 8228824063_lties, and will be 1 whichtexplreesao0210512017 mum ,and isinot toble rr underthelaw. Thi(9616940018) as User Notes: Paducah Dome Relocation City of Paducah, Kentucky NOTICE TO PROCEED TO: A&K CONSTRUCTION, INC. Date: December 21, 2015 Project: PADUCAH DOME RELOCATION/ CITY OF PADUCAH, KENTUCKY You are hereby notified to commence work in accordance with the agreement dated December 18, 2015, on or before Monday, January 4, 2016, and you are to be substantially complete by March 25, 2016 and be fully complete by April 8, 2016. . OWNER CITY OF UCAH, By. I ' fide Ci " En Jae "Public corks Director ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged by ,k2 � . This the 2l day of ��e_ r� —2015. CONTRACTOR A&K CONSTRUCTION, INC. By I v�ca"' Maw Title 005500- 1 NOTICE TO PROCEED ORDINANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. I WITH A & K CONSTRUCTION, INC. FOR THE DOME RELOCATION PROJECT WHEREAS, the City approved Ordinance No. 2015-12-8339 to enter into a contract with A & K Construction. Inc. in the amount of \878,153.00 for the Dome Relocation Project; and WHEREAS, Change Order No. 1 is required for an increase in the amount of $2.348.26 for adjustment of minor additions and deletions were necessary to finalize the project for the above referenced contract, increasing the total contract price to $880.501.26. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute Change Order No. I for an increase in the amount of $2,348.26 with A & K Construction, Inc. for adjustment of minor additions and deletions to finalize the Dome Relocation Project. increasing the total cost to $880.501.26. SECTION 2. This expenditure shall be charged to project account PA0078. account number 040-8827-536-2307. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S Sanderson. City Clerk Introduced by the Board of Commissioners June 14. 2016 Adopted by the Board of Commissioners June 21, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 21, 2016 Published by The Paducah Sun. _ \ord\eng\CHGORDI-Dome Relocation Agenda Action Form Paducah City Commission Meeting Date: June 14; 2016 Short Title: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DANNY COPE AND SONS LLC FOR THE DEMOLITION OF PROPERTY OWNED BY THE CITY OF PAUDCAH AND LOCATED AT 501 NORTH 3RD STREET ❑Ordinance ❑ Emergence ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work B}: Doolittle, Cheng. Utz Presentation B1': Doolittle Background Information: On May 26, 2016 after advertising, sealed bids were opened for the demolition of the former nursing home property located at 501 N. 3"t Street. The lore bidder is Danny Cope and Sons LLC of Paducah. This action allows the Maya' to enter into a contract with Danny Cope and Sons LLC for $44,805. Goal: Zsn-ong Economp ❑ Quality, Services[] Vital Neighborhoods® Restored DoantoWils Funds Available: Account Name: D"1'0040 Account Number: 040-0102-511-2307 Staff Recommendation: I'he staff recommends approN al ORDINANCE NO, 2016 -6 - AN ORDINANCE ACCEPTING THE BID OF DANNY COPE & SONS, LLC FOR THE DEMOLITION OF THE FORMER NURSING HOME PROPERTY LOCATED Al 501 NORTH THIRD STREET, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Damry Cope & Sons, LLC in the amount of \44,805.00 for the demolition of the former nursing home property located 501 North Third Street, said bid being in substantial compliance with the bid specifications, and as contained in the bid of Danny Cope & Sons. LLC dated May 26, 2016. SECTION2. That the Mayor be authorized to execute a contract Naith Danny Cope & Sons, LLC for the demolition of property authorized in Section I above, according to the specifications. bid proposal and all contract documents heretofore approved and incorporated in the bid SECTION 3. Expenditures for this project will be processed through project account 1)1-0040, account number 040-0102-511-2307. SECTION 4. This Ordinance shall be read on two separate da; s and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson. City Clerk introduced by the Board of commissioners, June 14, 2016 Adopted by the Board of Commissioners, June 21, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 14, 2016 Published by The Paducah Sun. — \ord\downto�cn dev\bid-demolition-nursing home -501 N 3rd CITY OF PADUCAH, KENTUCKY Paducah Riverfront Development Authority Demoltion of Commercial Building at 501 North 3rd/514 North Loop Road Bid Opening: 11:00 a.m.., Thursday, May 26, 2016 Official Bidder of Record Total Bid Amount Complete Demoltion Services $ Greer Excavating Services, LLC $ Lannie Jones Excavation Mike Goode Excavating09 y/ $ � W, --� 'J921j �l'I � $� Page #1 5/26/2016 CONTRACT THIS CONTRACT, made and entered into this June 8, 2016, by and between the CITY OF PADUCAH, hereinafter called "City", and Danny Cope and Sons Excavating, LLC hereinafter called "Contractor". WITNESSED: That the City and the Contractor for the consideration stated herein, mutually agree as follows: 1. The City will pay Contractor the sum of $44,805.00 for demolition of the following structure: Said sum shall only be payable for work actually performed. 501 North 3rd Street II. Contractor further agrees to the following conditions: A. To obtain a business license in accordance with the Code of Ordinances of the City of Paducah. B. To comply with the City of Paducah Demolition Policy. C. To obtain a Demolition Permit from the Paducah Fire Department, Fire Prevention Division within ten (10) days of the date of execution of this contract by the City Manager. D. To raze said structure(s), clean property of all debris, and to complete demolition and clearing of lot(s) within thirty (30) days of the date of Demolition Permit. E. Call 811 seventy-two hours (72) hours before work starts. F. To have Paducah McCracken Joint Sewer Agency (JSA) locate the sewer lateral, contractor to plug in accordance with method approved by JSA or to uncover and allow JSA to plug at JSA's discretion and have JSA inspection approval document with invoice for payment. G. All other duties and responsibilities of the contractor as set forth in the Invitation for Bids. III. INSURANCE AND BONDING Contractor agrees to procure and maintain insurance of the types and to the limits specified in the Invitation for Bids. IV. INDEMNITY Contractor shall indemnify, keep and save harmless, the City, its agents, officials and employees, against all injuries, death, loss, damage, claims, patent claims, suits, liabilities, judgments, costs and expenses which may or otherwise result wherefrom, if it shall be determined that the act was caused through negligence or omission of the Contractor or his employees, of the subcontractor or his employees, if any, and the Contractor shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising wherefrom or incurred in connection therewith, and if any judgment shall be rendered against the City in any such action, the Contractor shall at his own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. V. LIABILITY It is hereby agreed and understood between the parties that the City of Paducah is relieved from any liability pertaining to the demolition or disposing of structures. Contractor agrees to comply with all federal, state and local laws and regulations with regard to demolition and disposal. It is hereby agreed and understood between the parties that the Contractor is an independent contractor and not an agent of the City of Paducah VI. TERMINATION OF CONTRACTS Contracts will remain in force for full periods specified and/or until all articles ordered before date of termination shall have been satisfactorily delivered and accepted and thereafter until all requirements and conditions shall have been met, unless: Terminated prior to expiration date by satisfactory deliveries of entire con- tract requirements, or upon termination by the City for Convenience or Cause; or Extended upon written authorization of the City Manager, or his representative and accepted by Contractor, to permit ordering of unor- dered balances or additional quantities at contract prices and in accor- dance with contract terms. TERMINATION FOR CONVENIENCE This contract may be terminated by the City in accordance with this clause in whole or in part whenever the City shall determine that such a termination is in the best interest of the City. Any such termination shall be effected by delivery to the Contractor at least five (5) working days prior to the termination date of a Notice of Termination specifying the extent to which performance shall be terminated and date upon which such termination becomes effective. An equitable adjustment in the contract price shall be made for completed service, but no amount shall be allowed for anticipated profit on unperformed services. TERMINATION OF CONTRACT FOR CAUSE If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner their obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this 2 contract, the City shall thereupon have the right to terminate, specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, data studies, surveys, drawings, maps, models, and reports prepared by the Contractor under the contract shall, at the option of the City, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents. CONTRACT ALTERATIONS No alterations in the terms of a contract shall be valid or binding upon the City unless made in writing and signed by the City Manager or his authorized agent. SUBLETTING OF CONTRACT OR ASSIGNMENT OF CONTRACT FUND It is mutually understood and agreed that the Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of his contractual duties to any other person, firm or corporation, without the previous written consent of the City. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first above written. Danny Cop and Sons Excavating, LLC Signatu a Date 3 City Manager & Date ✓//L � it .% � �y��w� A. Ak . Agenda Action Form Paducah City Commission Meeting Date: 14 June 2016 Short Title: 2016-2017 Edward Byrne Memorial (JAG) Grant Interlocal Agreement ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: David White, Sheryl Chino Presentation By, Chief Brandon Barnhill Background Information: The Paducah Police Department is preparing to sLfbrn1t a 2016-2017 Edward Byrne Memorial Grant through the U.S. Department of Justice in the amount of $11,963. This grant will be used by the Paducah Police Department for the purchase of four (4) mobile radios, Although the City of Paducah has a sole and authorized individual allocation, it must remain in partnership with our local disparate jurisdiction which is McCracken County. It is for this reason, the City of Paducah and McCracken County must enter into an Interlocal Agreement supporting the 2016-2017 JAG application submission and the acceptance by the City of Paducah of the $11,963.00. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance CFDA: 16.738 Staff Recommendation: Authorize and direct the Mayor to execute an Interlocal Agreement with the County, Attachments: None Deoartment Head City Clerk City Manager ORDNANCE NO. 2016 -6 - AN ORDNANCE AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE COUNTY OF MCCRACKEN, KENTUCKY, FOR A 2016-2017 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT THROUGH THE U. S. DEPARTMENT OF JUSTICE BE IT ORDANED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to execute an Interlocal Agreement between the City of Paducah and the County of McCracken, Kentucky, for a 2016-2017 Edward Byrne Memorial Grant through the U. S. Department of Justice. The Interlocal Agreement is required by the U.S. Department of Justice to reflect that the City remains in partnership with its local disparate jurisdiction even though the City of Paducah is the sole and authorized individual allocation. The term of this Agreement shall be that of the JAG Award, a one year period beginning July 1, 2016, and ending June 30, 2017, unless terminated by either party. SECTION 2. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson. City Clerk Introduced by the Board of Commissioners, June Id, 2016 Adopted by the Board of Commissioners, June 2l, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 21, 2016 Published by the Paducah Sun, \ord\plan\grants\agree-interlocal (Edward Byrne Grant 2016-2017) Agenda Action Form Paducah City Commission Meeting Date: June 14, 2016 Short Title: Payment to Healthworks Medical LLC, for Medical Screening Services Required for the Fire Suppression Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑Motion Staff Work 13y: Kevin McKellips Presentation By: Steve Kyle Background Information: Previously- quotes �� ere obtained for various medical screening sen ices that are required annually for the Fire Suppression Division. With Healthworks Medical LLC, submitting the loNvest quote for various medical screening services. Subsequently, Healthworks proceeded to perform the medical screening services as required for the Fire Suppression Division. Normally. the total yearly expenditures for the medical screening services WOUld be under 520.000; which did not require Ordinance authorization. However this year, additional medical tests were required causing the overall payable amount to be over the $20,000 limit. To date, total payable amount due to Healthworks for this fiscal year is $24.029.00, with possible medical services required through the month of June. Therefore, a not to exceed amount of $26;100 is requested to be authorized to pay for medical screenings through the end of this Discal year. Due to this overage, the medical screening services required will be Procured through sealed written bids begirming the 2016-2017 Fiscal Year. Goal: ❑Strong Economy ®Quality Sen'ices ❑Vital Neighborheods ❑Restored Downtowns Funds Available: Account Name: Compliance- Employnierlt Account Number: 001-1802-522. 39-28 Finance Staff Recommendation: -l'o adopt an Ordinance authorizing the Finance Director to pay Healthworks Medical LLC an amount not to exceed $26,029.00 for the airnual medical screening services required for the Fire Suppression Division for the 2015-2016 Fiscal Year. Attachments: Ilealthworks Invoices IN Ae tnlen e City Clerk City Manager ORDINANCE NO, 2016 -6 - AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO HEALTHWORKS MEDICAL LLC FOR ANNUAL, MEDICAL SCREENING SERVICES REQUIRED FOR THE FIRE SUPPRESSION DIVISION OF THE PADUCAH FIRE DEPARTMENT WHEREAS, the City of Paducah Fire Department received quotes for medical screening services that are required annually for the Fire Suppression Division of the Paducah Fire Department; and WHEREAS, pursuant to Chapter 2-643 of the Code of Ordinances of the City of Paducah, Kentucky, consent is required by the Board of Commissioners if the aggregate amount exceeds $20,000; and WHEREAS, to date the aggregate amount of the services totals $24,029.99; and WHEREAS, the Fire Department is requesting authorization of an additional $2,070.01 to cover possible medical cost overages for fiscal year 2016 for a total not to exceed $26,100. NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. "['hat the City of Paducah hereby authorizes and directs the Finance Director to make payment in an amount not to exceed $26,100.00 to Healthworks Medical. LLC for annual medical screening services required for the Fire Suppression Division of the Paducah Fire Department. SECTION 2. These expenditures will be charged (o account no. 001-1802-522- 3928. SECTION 3. This ordinance shall be read on two separate days and shall become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, June 14, 2016 Adopted by the Board of Commissioners, June 21, 2016 Recorded by Tammara S. Sanderson, City Clerk, June 21, 2016 Publication by The Paducah Sun, \ord\frreAmedical screening services Agenda Action Form Paducah City CO i-flissim] Meeting Bate: Shot L Title: Armlial service contract for the City's 800 Iv1iz radio equipment Ordinance Emergency ❑ Nfunicipal Order ❑ Resolution ❑ Motion ❑ Staff YZTorh ByBrent Springer Presentation By.- Erew S'tr•inger Background Informal on: Reoccurring aruival service agreement between Mmtcrola acrd the of Paducah fcr service and maintcnan.ce on :he 800 z d radio. systerr, inclvcling the dispatch consoles, radio controliors and t le 91 i phane equipment.s he contract is 'ess than previous gears due to the fact that ou_ 911 phone equipment wi'.i be 3--i-novel from. the contract after December 2016. Goal: ❑Stroma Economy Quality Senices ❑ Vital Neighborhoods ❑ Restored �otian,ouns ands Available: Account lvarne: Cnr)znzz4nicatioris Egziipn,)er-it Account-Nuinber: 012-4011-423-22.06 Finance =aff Reconlinendation: Int oduce Ordinance to continue the service agreement «'ith Motorola for 2016-2017 Attachments: Mc)tor^la contract Lepar Emient ?-lead City Clerk City Manager ORDINANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SERVICE AGREEMENT WITH MOTOROLA FOR FY2017 BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1_. That the Mayor is hereby authorized to execute a service agreement with Motorola for yearly maintenance of the 800 MHz radio controllers, individual department radios; 911 dispatch consoles, telephones, and other related radio equipment. The Contract Number S00001001153 in the amount of $44.308.08 shall expire June 30. 2017. SECTION 2. This expenditure shall be charged to various departments. SEC -CION 3. This ordinance shall be read on two separate days and Na ill become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, June 14, 2016 Adopted by the Board of Commissioners, June 21, 2016 Recorded by Tammara S. Sanderson. City Clerk, June 21, 2016 Published by The Paducah Sun, \ord\policeAcontract-Motorola FY2017 ® MOTOROLA SOLUTIONS Aftn NafWal Service Support 1309 Easl Algonquin Road Schaumburg, IL 60196 (800) 247-2346 Dale 6/6/2016 Name.PADUCAH- Alin. Billing Address. P.O. Box 2307 City. State, Zip Paducah., KY 42002 Customer Contact Phone: Fax SERVICE AGREEMENT Contract Number: S00001001153 Contract Modifier: RN21-MAR-1611.3319 Supersedes Agreement's). Required P.O.: No Customer #. 1011956482 Bill to Tag#. 0001 Contract Start Dale. 7/1/2016 Contract End Date: 6/30/2017 Anniversary Day: Jun 30th Payment Cycle: ANNUAL Tax Exempt: PO #: Qty Model/Option Services Description Monthly Ext Extended Amt Recurring Services SVC01 SVC1101C ASTRO INFRASTRUCTURE REPAIR VV/ADV REPL $ 304.23 $ 2,103.72 1 SVC251AA ENH'. SMARTZONE SITE $ S - 1 SVC251AE PLANT VESTA PALLAS SERVER (6 months) $ 26.28 $ 157.68 5 SVC253AE PLANT VESTA PALLAS WORKSTATION (6 months) S 101.30 $ 607.80 5 SVC255AE PLANT VESTA PALLAS ACU (6 months) S 35.60 S 21360 1 SVC257AA SMARTNET SITE S - $ 1 SVC257AE PLANT BCP.A (6 months) S 94 66 $ 567.96 14 SVC257AE SMARTNET STATION $ 46 39 $ 55668 1 SVC455AE DISPATCH SITE $ $ - SVC01SVC1102C ASTRO DISPATCH SERVICE $ 81.62 $ 879.44 5 SVC239AA ENH: SMARTZONE OPERATOR POSITION $ - $ - 1 SVC240AA SMARTNET SITE S $ - 14 SVC241AA SMARTNET STATION $ S - 1 SVC242AC DISPATCH CENTER LOCATION $ - S - 1 SVC242AE PLANT EQUIPMENT 911 (6 months) $ - $ - 1 SVC455AE DISPATCH SITE $ 81.62 $ 979.44 SVC01SVC1104C ASTRO TECHNICAL SUPPORT $ 273.81 S 2,536.86 1 SVC135AA SMARTNET SITE S - S - 14 SVC136AA SMARTNET STATION $ 9.24 S 11088 5 SVC142AD CONSOLE ONLY - OPERATOR POSITI $ 84.85 S 101820 1 SVC142AF PLANT EQUIPMENT 911 (6 months) $ 124.80 $ 748.80 1 SVC147AA SMARTNET SYSTEM $ 54.91 $ 658.92 2 SVC455AE DISPATCH SITE $ 0.01 $ 0.06 SVCOISVC1220C ASTRO SFS LITE SERVICE AGREEMENT $ 651.20 $ 7,814.40 93 SVC26AA ENH. XTS2500 $ 260.40 $ 3,124 80 23 SVC495AB XTL5000 - MOBILE $ 92.00 S 1.104.00 11 SVC506AB XTS1500 $ 30.80 $ 36960 2 SVC684AD ENH: XTL1500 S 8.00 $ 96.00 65 SVC688AD ENH: XTL2500 S 260.00 $ 3.120.00 SVC01SVC1410C ONSITE INFRASTRUCTURE RESPONSE -STANDARD $ 1,670.53 $ 15,772.38 1 SVC166AE PLANT MAGIC SERVER (6 months) $ 90.22 $ 541 32 1 SVC174AE PLANT VESTA STANDARD MINI SERVER (6 months) $ 90.22 S 541.32 1 SVC181AE PLANT BCM (6 months) $ 80 79 $ 484 74 5 SVC187AE PLANT VESTA PALLAS WORKSTATION (6 months) S 451.10 $ 2.706.60 1 SVC218AA ONSITE INFRASTRUCTURE RESPONSE -SITE $ 74.89 S 898.68 14 SVC219AA STATION(S) $ 611.63 S 7,339.56 5 SVC220AA OPERATOR POSITIONS $ 210.00 $ 2.52000 1 SVC455AE DISPATCH SITE S 0 01 S 0.12 1 SVC986AA DISPATCH CENTER LOCATION S - S - 1 SVC987AA CENTRAL ELECTRONICS BANKS (Cl $ 61 67 $ 740 04 SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE $ 360.60 $ 4,327.20 93 SVC26AB XTS2500 S 153.45 $ 1,84140 2 SVC368AE ENHXTL1500 $ 4.20 $ 50.40 65 SVC454AE ENH. XTL2500 $ 136.50 $ 1,638.00 11 SVC575AB XTS 1500 -PORTABLE $ 18.15 $ 217.80 23 SVC587AB XTL5000 - MOBILE $ 48.30 S 579.60 1 SVCOISVC2012C SP- CONTRACT ADMINISTRATION SERVICE NETWORK(S) $ 216.31 $ 2,595.72 1 SVCO2SVC0081A MISSION CONTROL SITE(S) (6 months) $ 636.82 $ 3,820.92 1 SVCO2SVC0082A SOFTWARE FIRMWARE SUPPORT SITE(S) (6 months) $ 850.75 $ 5,104.50 SPECIAL INSTRUCTIONS - ATTACR STATEvaNT OF V gC Pore Subtotal -Recurring Services $ 5,045.87 $ 45,05514 I Subtotal - One -Time Event $ (6226) $ (747.12) PERFORAIANce DESCRIITIONs 44 IS SUBJECT TO STATE AND Lo6Al TAxiN6 PPLICPBLE. TO BE VERIFIED Ey AD010r of A The Plant Vesta (Airbus) equipment is covered fat only six months, tnrougn I Sunoon,CLortS) 12131116 Monthly amount from July 201E through December 2016 is 54,°63.61 MOTOROLA RADIO SUPPORT CENTER Monthly amount from January 2017 through June 2017 is 52,401.06 MnTn Rnl A SYSTEM SUPPORT CENTE The prices quoted via this service contract renewal are valid only until expiration MOTOROLA SYSTEM SUPPORT CTR CALL of the current service contract I! the Customer does not provide to MSI a vand. CENTER DC1066 SCHAUMBURG IL executed contract renewal wihin 30 days of contract expiration, a one-time MOTOROLA SYSTEM administrative fee equal to 59y of the current year s annual contract rate will be SUPPORT -TECHNICAL SUPPORT D0065 SCHAUMBURG IL billed to the Customer upon reestablishment of the expired service contract INDIANAPOLIS SERVICE CENTER INDIANAPOLIS IN Price with 5% Administration fee once delinquent = $46,907 75 AIRBUS HIS COMMUNICATIONS. INC. TEMECUI.A CA One Time Even! Is credit for 6 months service o' Ml XB250 in 2015 contract. JACKSON PURCHASE 2 WAY INC PADUCAH KY I received Statements of Work that describes the services provided on this Agreement Motorola's Service Terms and Conditions, a copy of which is attached to this Service Agreement is incorporated herein by this reference AUTHORIZED CUSTOMER SIGNATURE TITLE DATE MW MOTOROLA REPRESENTATIVE (SIGNATURE) TITLE DATE David Nomm 847-875-3615 MOTOROLA REPRESENTATIVE (PRINT NAME) PHONE FAX Service Terms and Conditions Motorola Solutions Inc.("Motorola") and the customer named in this Agreement ("Castomer") hereby agree as follows: Section 1. APPLICABILITY These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2. DEFINITIONS AND INTERPRETATION 2.1. "Agreement" means these Maintenance Service Terms and Conditions, the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement. Section 3. ACCEPTANCE Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Kl-otorola. The term of this Agreement begins on the "Start Date" indicated in this Agreement. Section 4. SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola' s then -applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used, the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes dart of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any E=quipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to Service that Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Section 5. EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become (defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes ; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by the transmission medium. Section S. TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customers location, Customer will provide Motorola, at no charge, a non -hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment, Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7. CUSTOMER CONTACT Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola. Section 8. PAYMENT Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. Section 9. WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customers sole remedy is to require Motorola to re -perform the non -conforming Service or to refund, on a pro -rata basis, the fees paid for the non -conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, Section 10. DEFAULT/TERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termi nation. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11. LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision, Section 12. EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may rot be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicabil.ty. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorolas property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15. COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. if this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law. Section 16. MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer 41 safeguard all such property while it is in Customers custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from Customers premises by Motorola at any time without restriction. Section 17, GENERAL TERMS 17.1, if any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State in which the Services are performed. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17A. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that Partys reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether byway of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that It will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. 17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates. 17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorolas then effective hourly rates. 17.9 This Agreement may be executed in one or more counterparts, all of which shall be considered part of the Agreement. The parties may execute this Agreement in writing, or by electronic signature, and any such electronic signature shall have the same legal effect as a handwritten signature for the purposes of validity, enforceability and admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. Revised Oct 15, 2015