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Home My WebLink AboutCCMPacket2016-05-24ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS CITY COMMISSION MEETING AGENDA FOR MAY 24, 2016 5:30 P.A CITY HALL TRAINING ROOM 300 SOUTH FIFTH STREET L MINUTES H. MOTION A. R & F Documents HI. MUNICIPAL ORDER A. Personnel Actions IV. ORDINANCE -INTRODUCTION A. Authorize Payment to Vendor For Household Hazardous Waste Collected During the Free Clean-up Day - C. YARBER B. Lease of Property from Jim Smith Contracting, LLC - Nil. THOMPSON C. Repeal Sections in Chapter 3S, Einergency Services - FIRE CHIEF KYLE D, Establish the 91 l Communications Services Department - CITY MGR PEDERSON V. WORKSHOP A. Review of FY2017 Budget VI, CITY MANAGER REPORT VII. MAYOR & COMMISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION MAY 17, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 17. 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided. and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the Ma}- 10, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written, Adopted upon call of the roll; yeas. Commissioners Abraham, Gault. Rhodes. Wilson and Manor Kaler (5). APPOINTMENT PADUCAH-MCCRACKEN COUNTY RIVERPORT AUTHORITY Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Bill Paxton to the Paducah -McCracken County Riverport Authority to fill the unexpired term of David Mast who has resigned. This term will expire September 26, 2017.' Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Bill Paxton to the Paducah - McCracken County Riverport Authority. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDER AUTHORIZE TERMINATION OF LEASE WITH OWNER OF JACKSON HOUSE APARTMENTS FOR ANTENNA SYSTEM Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled. "AN ORDER DECLARING THE LEASE BETWEEN THE CITY OF PADUCAH, KENTUCKY, AS LESSEE; AND WESTERN KENTTUCKY UNION LABOR SENIOR CITIZENS HOUSING CORPORATION, A KENTUCKY NOT-FOR-PROFIT CORPORATION, AS LESSOR AS SURPLUS AND AUTHORIZING AND APPROVING THE TERMINATION OF THE LEASE,- be adopted. Adopted upon call of the roll, yeas. Commissioners Abraham, Gault, Rhodes. Wilson and Mayor Kaler (5). MO.#1906; BK 9 ORDINANCES — ADOPTION ACCEPT 2014 LAND & WATER CONSERVATION FUND GRANT AWARD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY GOVERNOR'S OFFICE FOR LOCAL DEVELOPMENT FOR A 2014 LAND AND WATER CONSERVATION FUND GRANT." MAY 17, 2016 This ordinance is summarized as follows: Authorizing the Mayor to execute a grant agreement and all documents relating thereto with the Kentucky Governor's Office for Local Development to obtain a matching grant in the amount of $75.000.00 for a National Park Service Land and Water Conservation Fund Grant for the construction of Phase I of the health park located at 421 North IP Street. The City will provide 50% in-kind/cash match. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.92016-5-8364: BK 34 AUTHORIZE EXECUTION OF HOTEL MODIFICATION AGREEMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A FIRST AMENDMENrT TO HOTEL DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY. AND PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A PUBLIC PROJECT; AUTHORIZING THE EXECUTION OF THE AMENDMENT." 'chis ordinance is summarized as follows: This Ordinance authorizes the City of Paducah to execute a First Amendment to the Hotel Development Agreement between the City and Paducah Riverfront Hotel LP, eliminating Paducah Riverfront Hotel LP's commitment to operate and manage the publically owned convention center, generally known as the Julian Carroll Convention, William and Meredith Schroeder Expo Center. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.92016-5-8365; BK 34 TRANSFER REAL PROPERTY LOCATED AT 619 NORTH 6"" STREET TO THE PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Commissioner Gault offered motion, seconded by Commissioner Abraham; that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVITIG THE SALE OF SURPLUS MUNICIPALLY OV'NED REAL PROPERTY AND IMPROVEMENTS LOCATED AT 619 NORTH 6rn STREET. PADUCAH, MCCRACKEN COUNTY, KENTUCKY, FOR PURPOSES OF PROMOTING TOURISM AND ECONOMIC DEVELOPMENT." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah to execute a special warranty deed and bill of salt_ to convey the real property and improvements located at 619 North 6`h Street to the Paducah McCracken County Convention Center Corporation for purposes of promoting tourism and econornic development. Adopted upon call of the roll. yeas. Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-5-8366: BK 34 CITY MANAGER REPORT City Manager Pederson and Finance Director Jon Perkins will present the proposed budget to the Commission for discussion at next week's commission meeting. MAYOR & COMMISSIONER COMMENTS None were given. MAY 17, 2016 PUBLIC COMMENTS None were given. Upon motion the meeting adjourned. ADOPTED: May 24, 2016 Citv Clerk Mayor MAY 24, 2016 I move that the following documents be received and filed: DOCUMENTS Certificate of Liability Insurance for Leigh & Associates. Inc. Deeds with Millwork Products for 1036 Madison Streeti.D,40 # 1903) Permanent Utility Easement and Temporary Construction Easement with Paducah Water for property located at 1400 Broadway (MO # 1897) Permanent Utility Easement and Temporary Construction Easement with Paducah Nater for 4421 North 13th Street (IN10 # 1898) Contracts/Agreements: a. Agreement with the Department for Local Gover.-=ent for a Community Development Block Grant for the demolition of 432 Broadway (ORD 9 2016-04- 8358) b. Reimbursement Agreement with Paducah Waterfor asphalt and concrete rehabilitation work associated with the 2=4" TranStnission Water Main Project (ORD # 2016-04-8362) c. Change Order No. I with Mott Electric for the Police Station Emergency Generator Project (ORD 42016-04-8361) d. Loan Agreement with McCracken County, KY and Genova Products, Inc. for $1,100,000 for equipment and Fixtures for 54400 Carrtrrrerce Drive (ORD # 2015- 11-8328) e. Lien Subordination Agreement with Wells Fargo Bank, National Association for loan with Genova Products, Inc. (ORD # 2016-11-8328) C. Contract for Services with Paducah -McCracken County Convention & Visitors Bureau (ORD # 2016-05-8363) g. Agreement with Nlidstates Construction Compzy, Inc. for Renovation of the Police Department Annex Building located at IflO Broadway (ORD 4 2016-03- 6. Operating Budget for Forest Hills Village, [ne. for fised year 2016/2017 CITY OF PADUCAH May 24, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. Date CITY OF PADUCAH PERSONNEL ACTIONS PARKS SERVICES Baird Kclbie L Barnett Sam Beeler, Paioelyn G Cates Tristan G Chandler, Alexis [A Chandler. Bianca Crider. Eli'ah Davis Mildred Griffin, Olivia S Hack Katelyn Kaylor Zoey Lloyd Hannah E Lott Tamera L Lowery Claren 141eier Kevin C Meier Matthew C Milford fvladeleine E Mitchell Lindsey Myers Mallory f41 Nash Sydney M Raber, Grace F Seitz, Leigh A Shannon, Molly Smiley, Lyda N Smith Jalisa M Watkins, Evan A Woodson Dakota T PARKS SERVICES Murt Ryan T Curry Michael PARKS SERVICES Clark, Arnie R FIRE - SUPPRESSION Graves Matthew M CITY OF PADUCAH PERSONNEL ACTIONS May 24, 2016 NEW HIRES - PART-TIME (PIT UT EMPORARYISEASQ-AL Ex June 9. 2016 NCS POSITION RATE= NCS/CS FLSA EFFECTIVE DATE Recreation Leader $8.12/Hr NCS Non -Ex May 26, 2016 Pool Attendant $7 62/Hr NCS Non -Ex May 19, 2016 Lifeguard $8.121Hr NCS Non -Ex May 19; 2016 Recreation Leader $8 12/Hr NCS Non -Ex May 26, 2016 Pool Attendant $7.62/Hr NCS Non -Ex May 19 2016 Pool Attendant $7.62/Hr NCS Non -Ex May 19, 2016 Lifeguard $8.12/Hr NCS Non -Ex May 26, 2016 Recreation Leader $8.12/Hr NCS Non -Ex May 26. 2016 Recreation Leader $8.12/Hr NCS Non -Ex May 26. 2016 Lifeguard $8,12/Hr NCS Non -Ex May 26. 2016 Lifeguard $8.121Hr NCS Non -Ex May 26, 2016 Lifeguard $8 12/Hr NCS Non -Ex May 19, 2016 Pool Attendant $7.62/Hr NGS Non -Ex May 19. 2016 Pool Attendant $7.62/Hr NCS Non -Ex May 19: 2016 Lifeguard $8.12/Hr NCS Non -Ex May 26. 2016 Pool Attendant $7 621Hr NCS Non -Ex May 19, 2016 Recreation Leader $8.12IHr NCS Non -Ex May 26, 2016 Recreation Leader $8.121Hr NCS Non -Ex May 26, 2016 Lifeguard $8 12/Hr NCS Non -Ex May 26 2016 Recreation Leader $8.12/Hr NCS Nan -Ex May 26, 2016 Pool Attendant S7.62/Hr NCS Nan -Ex May 19 2016 Pool Attendant $7 62/Hr NCS Non -Ex May 19. 2016 Recreation Leader $8 12/Hr NCS Non -Ex May 26. 2016 Recreation Leader $8.12/Hr NCS Non -Ex May 26. 2016 Pool Attendant $7.62/Hr NCS Non -Ex May 19 2016 Recreation Leader $8.12/Hr NCS Non -Ex fAay 19. 2016 Recreation Leader 58.12/Hr NCS Non -Ex May 26; 2016 TERMINATIONS - PART-TIME (PITIITEMPORARYfSQA -NAL POSITION REASON EFFECTIVE DATE Lifeguard Resignation' May 19. 2016 'Accepted another summer �csiiion Lifeguard Resignation* May 18, 2016 'Accepted another summer gOGltlon PAYROLL ADJUSTMENTS1TRANSFERSIPROMOTIONSITEMPORAR(ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE_ AND BASE RATE OF PAY AND BASE RATE OF PAY Recreation Superintendent $24 36/Hr Acting Fire Lieutenant $16 08/Hr Recreation Superinterdlart $25 26/Hr FF ! Relief Driver $14.85/Hr Glisson, Stephen C Acting Fire Captain Fire Lieutenant $17.241Hr $16.17/Hr NCS Ex June 9. 2016 NCS Non -Ex May 10 2016 NCS Non -Ex May 10 2016 Agenda Action Form Paducah City Commission Meeting Date: May 24, 2016 Short Title: Authorize Payment to Clean Earth, Inc. for Household Hazardous Waste Collected during 2016 Clean -Up Day ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff \\'fork By: Chris Yarber, Assistant Public Wwks Director Presentation By: Chris Yarber, Assistant Public Works Director Background Information: On April 16, 2016 the City of Paducah co-sponsored along with the county a free Clean -Up Day to assist all property owners N-vith disposal of various waste;. Household hazardous waste and electronic waste were items collected on this day. In accordance with Kentucky requirements. a Kentucky certified hazardous waste service is required to dispose of all hazardous waste, Clean Earth, Inc., with an office in Calvert City, KY, is the only certified hazardous collector who is a vendor with the Commonwealth of Kentucky within this area. Therefore. the service of Clean Earth, Inc. was requested to collect and dispose of household hazardous and electronic waste during the free Clean -Up Day. This year, the collection of household hazardous waste and electronic waste totaled $42,057.70. The partial funding of the free Clean -Up Day is provided by a grant from the Kentucky Division of Waste Management. Goal: ❑Strong Economy ®Quality Services ®Vital Neighborlioods []Restored Downto«ns Funds Available: Account Name: Fees I Landfill��j: Project Number: MR0065 i a lc Account Number: 050-2209-531-2004 , Staff Recommendation: To adopt an Ordinance authorizing the payment of $42,057.70 to Clean Earth, tnc,, for collection and disposal of household hazardous and electronic waste collected during the free Clean -Up Day on April 16, 2016. Attachments: Invoice ORDFNTANCE NO. 2016 -6 - AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY CLEAN EARTH, INC.. FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE COLLECTED DURING THE CITYICOUNTY FREE CLEAN- UP DAY WHEREAS, the City of Paducah and McCracken :"aunty co-sponsored a free Clean -Up Day on April 16, 2016. to assist McCracken County property owners with disposal of various waste: and WHEREAS, the Cite will receive partial funding for the free Clean -Up Day from the Kentucky Division of Waste Management; and N' HEREAS, in accordance with State of Kentucky requirements; a Kentucky certified hazardous waste service is required to dispose of all hazardous waste: and WHEREAS, Clean Earth, Inc.. located in Calvert City. Kentucky, is the only local, certified hazardous collector and therefore was requested to collect and dispose of the household hazardous waste and electronic waste during the free Clean -Up Day: and WHEREAS, this year's collection of hazardous wvaste and electronic waste cost exceeded $20,000 and therefore. requires Procurement Code procedures to be implemented. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Finance Director is hereby, authorized to pay Clean Earth. Inc., the amount of $42.057.70; for the disposal of household hazardous waste and electronic waste collected during the City/County free Clean -Up Day. SECTION 2. This expenditure shall be charged to Project Account No. MR0065. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, May 24, 2016 Adopted by the Board of Commissioners, June , 2016 Recorded by Tammara S. Sanderson, City Clerk, June 2015 Published by The Paducah Sun, %ordApwUhousehold haz waste -Clean Earth 2016 C#1 cLeaNeaRTH, Faster, smarter, greener solutions. Clean Earth Inc. PO Box 95000-3755 Philadelphia, PA 19195-0001 724-933-4100 Bill To: Paducah Public Works Attn:Mike Orenduff 1120 North 10th Street Paducah, KY 42001 Generator: Paducah and McCracken County Residents 850 Burnett Street Paducah, KY 42001 Invoice Number: 181310 Invoice Date: Due Hate: Payment Terms: Customer #: Sa',e Rep: Purchase Order #: VVork Orders: 142126 Thank you for using AES Environmental LLC for your disposal needs. Total: $42,057.70 Remit To: Clean Earth Inc. PO Box 95000-3755 Philadelphia, PA 19195-0001 724-933-4100 04/29/2016 05129/2016 Net 30 PPW415A Burton, Rose Printed 4/29/2016 3:02.16 PM 1 1F�� u CLeANeARTH, Faster, smarter, greener solutions: -. Invoice Number: 181310 Invoice Date: 04/29/2016 Due Date: 05/29/2016 Purchase Order #: $6,798.00 Customer M PPW415A Generator: Paducah and McCracken County Residents 850 Burnett Street $560.00 Paducah. KY 42001 Work Order # 142126 Disposal Date Description Quantity Unit Unit Price Line Price 4/19/2016 142126-1 / MGT -7664 / HOUSEHOLD HAZ WASTE - AEROSOLS / Tri- 405.00 Pound $1.10 $445.50 Wall/Supersack 4/19/2016 142126-2 / MGT -7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS / 1,03500 Pound $1.10 $1,138.50 Pallet 4/19/2016 192126-2 / MGT -7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS / Tri 6,18000 Pound $1.10 $6,798.00 -Wall/Supersack 9/19/2016 142126-12 / MGT -17609 / MERCURY & MERCURY MANUF. ARTICLES / 1.00 Container $560.00 $560.00 4/19/2016 142126-3 / MGT -7661 / HOUSEHOLD HAZ WST LIQUID PESTICIDES / 675.00 Pound $1.10 $742.50 $88.00 Tri-Wall/Supersack 4/19/2016 142126-4 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID / 125.00 Pound $1.10 $137.50 55G 4/19/2016 142126-5 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID / 145.00 Pound $1.10 $159.50 55G 4/19/2016 142126-9 / MGT -7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS / 600.00 Pound $1.10 $660.00 20G/30G 4/19/2016 192126-10 / MGT -13182 / LAB PACKS / 55G 65.00 Pound $1.10 $71.50 4/19/2016 142126-11 / MGT -43662 / ASBESTOS CONTAINING MATERIAL / 5G 20.00 Pound $1.10 $22.00 9/19/2016 142126-12 / MGT -17609 / MERCURY & MERCURY MANUF. ARTICLES / 1.00 Container $560.00 $560.00 5G 4/19/2016 142126-13 / MGT -21896 / FIRE EXTINGUISHERS / 55G 80.00 Pound $1.10 $88.00 4/19/2016 142126-14 / MGT -7788 / HHW - PROPANE CYLINDERS / 5G 60.00 Pound Printed 4/2912016 3:02:17 PM $1.10 $66.00 2 4/19/2016 142126-19 / MGT -21491 / NICKEL CADMIUM BATTERIES / 5G 40.00 Pound $1.10 $44.00 4/19/2016 Vi voice Humber: 181310 Pound trivoice Date: 04/29/2016 CLeANIA9 ® Due Date: Purchase Order #: 05129!2016 Pound C ustomer #; PPW415A Faster, smarter, greener solutions. - 142126.21 / MGT -32038 / LITHIUM BATTERIES / 5G 8,C) Generator: Paducah and McCracken County Residents $8.80 850 Burnett Street 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 55G 428,0( Paducah, KY 42001 $1.10 $470.80 4/19/2016 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G Date Description Quantty Unit Unit Price Line Price 4/19/2016 142126-171 MGT-32039 / MAPP GAS CYLINDER / 5G 5.00 Pound $1.10 $5.50 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G 213.00 $1.10 $44.00 4/19/2016 142126-19 / MGT-21491 / NICKEL CADMIUM BATTERIES / 5G 40.00 Pound 4/19/2016 142126-19 / MGT -21491 / NICKEL CADMIUM BATTERIES / 5G 40.00 Pound $1.10 $44.00 4/19/2016 142126-20 / MGT -21492 / DRY ALKALINE BATTERIES / 5G 190.00+ Pound $1.10 $209.00 4/19/2016 142126-21 / MGT -32038 / LITHIUM BATTERIES / 5G 7.00 Pound $1.10 $7.70 4/19/2016 142126.21 / MGT -32038 / LITHIUM BATTERIES / 5G 8,C) Pound $1.10 $8.80 4/19/2016 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 55G 428,0( Pound $1.10 $470.80 4/19/2016 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G 19.00 Pound $1.10 $20,90 4/19/2016 142126-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G 213.00 Pound $1.10 $234.30 4/19/2016 142126-23 / MGT -21489 / STANDARD FLUORESCENT BULBS / Lamp Box 35.00 Minimum $50.00 $1,750.00 4/19/2016 142126-24 / MGT -32037 / COMPACT FLUORESCENT BULBS / Lamp Box 1.00 Minimum $50.00 $50.00 4/19/2016 142126-25 / MGT -7662 / USED OIL / Totes </= 275G 1,925,00 Pound $1.10 $2,117.50 4/19/2016 142126-26 / MGT -54300 / ANTIFREEZE FOR RECYCLE / 55G 140.00 Pound $1.10 $154.00 4/19/2016 142126-27 / MGT -54367 / E -WASTE / 55G 99,00 Pound $0.38 $37,62 Printed 4!2912016 3:02:17 PM 3 4/19/2016 Vivoice Number: 181310 Pound $1.10 Iivoice Date: 04129/2016 142126-32 / MGT -54400 / REFRIGERANT R-12 / 5G 5,0 Date: 05/19/2016 $5.50 GLEAN ® Purchase Order #: Pur 5.03 Pound Customer #: PPW415A 4/19/2016 Faster, smarter, greener solutions. ,r 10.00 Pound $1.10 Generator: Paducah and McCracken County Residents 8,515.63 850 Burnett Street $0.38 $3,235.70 4/18/2016 Paducah, KY 42001 12,943.00 Pound Date Description Quantity Unit Unit Price Line Price 4/19/2016 142126-27 / MGT-54367 / E-WASTE / Pallet 4,011.0) Pound $0.38 $1,524.18 4/19/2016 142126-28 / MGT-7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS / 250.00 Pound $1.10 $275.00 55G 4/19/2016 142126-28 / MGT-7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS / 250,OC Pound $1.10 $275.00 55G 4/19/2016 142126-291 MGT-7788 / HHW - PROPANE CYLINDERS / 5G 50.0 Pound $1.10 $55.00 4/19/2016 142126-30 / MGT-54401 / LIGHTERS / 5G 1.00 Container $145.00 $145.00 4/19/2016 142126-31 / MGT-7659 / HOUSEHOLD HAZ WST NON REG LIQUIDS / 26SO Pound $1.10 $28.60 5G 4/19/2016 142126-31 / MGT -7659 / HOUSEHOLD HAZ WST NON REG LIQUIDS / Pallet 2,06S.C3 Pound $1.10 $2,275.90 4/19/2016 142126-32 / MGT -54400 / REFRIGERANT R-12 / 5G 5,0 Pound $1.10 $5.50 4/19/2016 142126-33 / MGT -54402 / REFRIGERANT R-4 10A / 5G 5.03 Pound $1.10 $5.50 4/19/2016 142126-34 / MGT -13182 / LAB PACKS / 5G 10.00 Pound $1.10 $11.00 4/25/2016 142126.1-1 / MGT -54367 / E -WASTE / Pallet 8,515.63 Pound $0.38 $3,235.70 4/18/2016 142126-2-1 / MGT -7659 / HOUSEHOLD HAZ WST NON REG LIQUIDS 1 Rolloff/Dump 12,943.00 Pound $1.10 $14,234.00 4/27/2016 142142-1 / MGT -54367 1 E -WASTE / Pallet 9,740.0 Pound $0.38 $3,701.20 Panted 4/29/2016 3:02:18 PM 4 Invoice Total Printed 4/29/2016 3:02:18 PM 5 $42,057.70 Invoice Number: 181310 Invoice Date: 04/29/2016 Due Date: O5/29I2016 CLeAN Purchase Order #: � Customer#: PPW415A Faster, smarter, greener solutions: M Generator: Paducah and McCracken County Residents 850 Burnett Street Paducah KY 42001 Date Description Quantity Unit Unit Price Line Price 4/27/2016 142142-2 / MGT -13182 / LAB PACKS / 5G 1.00 Container $243.00 $243.00 Invoice Total Printed 4/29/2016 3:02:18 PM 5 $42,057.70 Agenda Action Form Paducah City Commission Meeting Date: May 24, 2016 Short Title: Lease of property from Jim Smith Contracting, UC ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson, Presentation By: Mark Thompson, Parks Services Director Background Information: The contract bmveen Jim Smith Contracting and the City of Paducah for the use of the track of land that accommodates the Farmer's Market pavilion, the downtown restrooms and serves as a parking lot for mane downtown activities has expired. This was originally a ten-year contract +xith two 2 -year renewals. The renewal of the contract is for ten years with a monthly payment of S1,250 per month, The lease payment will remain the same throughout the length of the contract. Both parties have an "out clause" with three months �`Tjtten notice. Goal; ®Strong Economy ®Quality Services ❑Vital Neighborhoods ®l(estored Downtowns Funds Available: Account Name: Rent Account Number: 001-2401-534-2409 �IaGn� `r Staff Recommendation: Adopt an ordinance authorizing the Magor to execute a Lease Agreement with Jim Smith Contracting, LLC for the use of said property" Attachments: Copy of Lease Agreement Department Head I City Clerk ORDTNANCE 2016 -6 - AN ORDINANCE AUTHORIZING THE CITY TO ENTERXNTO A LEASE WITH JIM SMITH CONTRACTING, LLC FOR THE USE OF A TRACT OF LAND FOR THE BENEFIT OF TYIE CITY OF PADUCAH WHEREAS, the City of Paducah and Jim Smith Contracting_ LLC have previously been a party to a prior lease dated March 11; 2002; concemin; the premises herein described. which prior lease has now- expired; and WHEREAS. the City and Jim Smith Contracting desire toenter a new lease of the premises described herein. KENTUCKY: NO'W'. THEREFORE. BE IT ORDAINED BY THE CIT'Y OF PADUCAH. SECTION 1. The Cite Commission hereby authorizes end approves the Cita of Paducah to enter into a Lease Agreement with Jim Smith Contracting, LLC for the use of a tract of land that accommodates the Farmer's Market pavilion, the downtown msuvams. and sen`es as a parking lot for many downtown activities. SECTIO\ 2. The tract of land referred to in Section 1 abovt: is more particularly described as follows: That certain parcel of land being all of Block 1; Addition T" to the City of Paducah, which is bounded on the North by the presently eKisiing Floodwall, on the South by Second Street, on the East by feffetson Street, and on the West by Monroe Street, if extended; and. Thai certain parcel of land being all of Block 2, Addition 'D" to the Citi of Paducah which is bounded on the :Forth by the presently existing Floodw-all, on the south by Second Street, on the East by Monme Street, if extended, and on the Rest by Madison Street. Being part of the same property conveyed to Jim Smith Contracting Company, Inc. by Smith Development, Inc. by deed dawd February 28, 1996, and recorded in Deed Book 846, page 619, McCra&cn County Courthouse. SECTION 3. The Mayor is hereby authorized to execute3sid lease authorized and approved in Section I above. SECTION 4. This ordinance shall be read on two separa-te days and will become effective upon summary publication pursuant to KRS Chapter 424. MAYOR ATTEST: CITY CLERK Introduced by the Board of Commissioners May 24, 2016 Adopted by the Board of Commissioners June . 2016 Recorded by Tammara S. Sanderson; City Clerk June '2016 Published by The Poducah Sun, ordllease-downtow�f restrooms-farmer's market pavilion LEASE THIS LEASE, made and entered into at Paducah, Kentu&y, as of the day of May. 2016, between JIM SMITH CONTRACTING COMPANY; LLC; a Kentucky limited liability company, 1108 Dover Road, Grand Rivers, Kentucky, hereinafter referred to as the LESSOR and the CITY OF PADUCAH, Paducah, Kentucky. a municipal government, City Hall, 300 South 5th Street. Paducah, Kentucky 42003, hereinafter referred to as the LESSEE: WITNESSETH: Whereas, the parties hereto have previously been a party to a prior lease dated March I I, 2002, concerning the premises herein described, which prior lease has now expired; and Whereas. the parties hereto desire to enter into a new lease of the premises described herein upon the terms and conditions set forth below. Now therefore; and in consideration of the mutual covenants and agreements herein contained; and upon the terms and conditions hereafter described, the parties agree as follows: I. LEASED PREMISES. LESSOR does hereby lease and let unto LESSEE, for theterrn hereinafter provided, the following described premises located in McCracken County, Kentucky: That certain parcel of land being all of Block 1, Addition "D" to the City of Paducah, which is bounded on the North by the presently existing Floodwall, on the South by Second Street, on the East by Jefferson Street, and on the West by Monroe Street, if extended, and, That certain parcel of land being all of Block 2, Addition "D" to the City of Paducah which is bounded on the North by the presently existing Floodw all, on the South by Second Street, on the East by Monroe Street, if extended, and on the Nest by Madison Street, Being part of the same property conveyed to Jim Smith Contracting Company, Inc. by Smith Development, Inc. by deed dated February 28, 1996, and recorded in Deed Book 846, page 619, McCracken County Courthouse. Lease Jim Stidth Contracting and Cil) of Podreah Pagel of 6 z. TERM. The initial term of this Lease shall be for a period of ten ( 10) years commencing on May 11 2016, and concluding on April 30, 2026, subject to the right of the parties to cancel said Lease on three (3) months' notice as provided in Section 5, below. 3. RENT. LESSEE agrees to pay to LESSOR as rent, the sum of One -Thousand Two -Hundred Fifty and No/100 (51.250.00) per month; said rent being due and payable in advance on the first day of each calendar month during the term. 4. USE OF PREMISES. LESSEE shall have the right to use the leased premises as a public marketplace for retail sale of produce to the public, a convenience center housing an information center and restroom facilities, and certain other alternative uses as approved in advance by the LESSOR. If the LESSEE desires to use the leased premises for an alternative use, then LESSEE shall provide Nvritten notice of such intended use to LESSOR, at least fifteen (l5) days in advance of using the leased premised for said alternative use. In the event that LESSOR,; in its sole discretion, determines that the intended alternative use is unacceptable then LESSOR shall notify the LESSEE within ten (10) days after receiving the original written notice; otherwise, the use shall be deemed acceptable to the LESSOR. provided that the LESSEE complies with all other conditions herein, including but not limited to the insurance and indemnity/hold harmless provisions hereinafter described. The LESSEE agrees to abide by the LESSOR'S determination regarding such alternative uses. LESSEE agrees not to store hazardous waste materials on the leased premises. LESSEE further agrees not to use the premises for any unlawful activity and not Lease An Smith Contracting and City- of Paducah I Page 2 of 6 to create a nuisance or commit waste on said property. LESSEE further agrees to keep the premises moNved, clean, sanitary and free of trash. 5. TERMINATION. Either party shall have the right to terminate the Lease upon giving three (3) months advance written notice to the other party of its desire to terminate the Lease. Within three (3) months from receipt of the notice to terminate, the LESSEE shall vacate the premises and remove all above -ground structural improvements made by the LESSEE to the leased premises. In the event that LESSEE Fails to comply with this requirement, then LESSOR may cause such improvements to be cleared at the cost of the LESSEE. 6. INSURANCE. LESSEE shall, during the entire term of this lease, and any extension thereof; keep and maintain in full force and effect, a policy or policies of insurance with a good and solvent insurance company acceptable to LESSOR, with respect to claims liar bodily injury. death and property damage arising with reference to the leased premises; «rill, Policy limits in an amount not less than One Million Dollars ($1.000.000.00) for bodily injar3 or death and Fire -Hundred Thousand Dollars (5500,000.00) for property damage. LESSEE shall provide certificates of insurance as proof of said insurance policy to LESSOR. LESSOR shall be a named additional insured on said policy as its interest appears. The policy shall contain a provision that it cannot be canceled until and unless LESSOR has received at least thirty (30) days' notice of the proposed cancellation. 7. INDEMNITY. LESSEE agrees to defend. indemnify and hold LESSOR har3mless from and against any and all claims. losses, liabilities; judgments, attorney fees and dernands in connection with any Lease Jim Smith Contracting and City of Paducah _ qge 3 of 6 accident. injury or damage whatsoever caused to any person or property arising directly or indirectly from the use of the leased premises by the City. the Cit; 'S licensees. permittees, employees; contractors, subcontractors, or any other person or entity using or occupying all or part of the leased premises, regardless of consideration of fault orresponsibility. This indemnity and hold harmless obligation shall also extend to any and all claims alleging fault or responsibility, in whole or in part, by the LESSOR or its employees. agents, or contractors. 8. DEFAULT. In the event LESSEE shall fail to comply with or perform any of the terms and conditions of this Lease and such default continues for more than ten (10) days after written notice by LESSOR to LESSEE; besides other rights and remedies it may have. LESSOR shall have the immediate right to terminate this lease and may re-enter and take possession of the premises using such force as necessary. No such re-entry by LESSOR shall constitute a waiver of this lease by LESSOR. and LESSOR may use for its oti),,n account or re -lease the premises to third - parties. All rights and remedies herein enumerated shall be cumulative and enumeration of specific rights and remedies shall not preclude the exercise or prosecution of any other right or remedy afforded by law, said such rights and remedies may be exercised concurrently- and whenever and as often as the occasion may arise. The failure of I-ESSOR or LESSEE to exercise any right or remedy at a tune when they are entitled to do so shall not preclude them from exercising or constitute a waiver of such right or remedy wilh r:.spect to any continuing or other default. 9. ASSIGNMENT OR SUBLETTING. LESSEE may not assign this lease without the written consent of LESSOR. LESSEE may sublet the leased property for terms not to exceed sixty (60) dais. LESSEE shall notify Leose Jim Snaith Contracting and Citi' of Paducah � Page 4 of 6 LESSOR in writing, at least fifteen (15) days in advance of the effective date of the proposed sublease of the intended use of the leased property. In the event that LESSOR. in its sole discretion, determines that the proposed sublease is not acceptable to LESSOR, then LESSOR shall notify LESSEE of same within ten (10) days after receiving the original written notice. If the LESSOR objects to the proposed sublease, then LESSEE agrees that it will not proceed with the proposed sublease. LESSOR'S acquiescence to a sublease, or alternative use of the leased property as provided for in paragraph 4 herein, does not alter. amend or affect in any manner, LESSEE'S obligations under this lease, including, but not limited to, sections 6 and 7, above. 10. NOTICE. Any notice required or permitted pursuant to the terms of this lease shall be deemed fully given if personally served or transmitted by certified mail to the LESSOR. attention Rex Smith, at 1 108 Dover Road, Grand Rivers, Kentucky 42045, and to LESSEE, City of Paducah, attention Office of Mayor; City Hall, 300 South 5th Street, Paducah. Kentucky 42003. 11. RIGHT OF ENTRY. LESSOR shall have the right to enter upon the leased premises at all reasonable times for the purpose of inspecting the property. 12. ENTIRE AGREEMENT. This Lease includes the entire agreement between the parties hereto relative to the subject matter hereof and shall not be modified, changed or altered in any respect, except in writing and executed by both parties. Lease Jinn Smith Contracting and Cha ofPoducoh I Page 5 of 6 I�1 TESTIMONY WHEREOF, the parties hereto have executed this instrument effective as of the day and year first above written. LESSOR: JIM SMITH CONTRACTING COMPANY, LLC BY: CALVN REX SMITH, President LESSEE: CITY OF PADUCAH, KENTUCKY By: GAYLE KALER, Mayor COlvl,V0A'II EALTH OF KENTUCKY 1 ss. C0UA7l' OF _-- Subscribed, sivorn to and acknowledged before me b_v Will SAWTH CONTRACTING CO.IIPA Y' LLC, a Kentucky limited liabilrt_t' compauti,, bt' and through its dull1 authorized representative, C,4LVIN REX S311TH, on this-.— dm- of 2016 Aly commission expires: — r1'OTARY PUBLIC Norag 1D 4 _ KENTUCK}'STATE AT LARGE COAh110N1d'EJ L TH OF KEATTUCKI' I ss. COUA`TI'OF, /CCR.4CKEA Subsc+-ibed, sworn to and acknotirledged before me by CITY OF PADUCAII, KENTUCKY, by and through its duh, authorited AlaVor, GAYLE K4LER, on this day of .2016 Illy commission expires: Notai}' ID # 1 hereby certify that this instrument has been prepared by; McMurry & Livingston, PLLC 201 Broadway, P.O. Box 1700 Paducah. KY 42002-1700 By: KERRY D. SMITH ,VOTARI' PUBLIC KE.tTUCKI'STATE AT LARGE Lease Jim Smith Contracting and Cite of PaducaI7 Page 6 ol'6 (SEA L) Agenda Action Form Paducah City Commission k1eeting Date: 24 May 2016 Short Title: Repealing E-911 Interlocal Agreement with McCracken County ❑Ordinance ❑ Emergency N Municipai Order ❑ Resolution ❑ Motion Staff Work By: Jeff Pederson, Steve Kyle, Brandon Barnhill, Stacey Blankenship Presentation By: Jeff Pederson, Steve Kyle Backarcund Information: The Cite has notified \icCracken County of its intent to terminate the Interlocal Cooperation Agreement pertaining to the estahlishinent and operation of a joitll Cite/County 911 Emergency Coll] III tit) lcatioil Service. N4cCracl(en County didn't notify the Cit)' of its intent to neuotiate a new Interlocal Cooperation Agreement. As a result, the City is establishing a ticW department cal led the Depatlullent of 911 C01111nunication Services and must repeal the ordinance that created the Interlocal Cooperation Agreement wilt 1\1cCracken County. Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods[:] Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Repeal ordinance creating Interlocal Cooperation Agreement with McCracken County for E-911 Attachments: JI �� Department Head City Clerk City Manager J ORDINANCE NO. 2016 -6 - AN ORDINANCE AMENDING CHAPTER 38 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH WHEREAS, the City of Paducah notified McCracken County of its intent to terminate the Interlocal Cooperation Agreement pertaining to the establishment and operation of a joint City/County 911 Emergency Communication Service; and WHEREAS, the City of Paducah has established a Communications Services Department within the City of Paducah; and WHEREAS, Chapter 38 of the Paducah Code of Ordinances recognizing the Interlocal Cooperation Agreement pertaining to the joint City/County 911 Emergency Communication Service must be repealed. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah, Kentu&%., hereby amends Chapter 38 of the Paducah Code of Ordinances by repealing the following articles: ■ WwWwahman, ■ ■ . _ • ■�i Ti�7�w T'4 ;t„ 1 Feby.appi-eves the ir.tepleeal eeepeFatin+i7-affee n„t betwe „ the City the f t F A F g k and does h eFeby atithe ize the �/faiz�yef toe�ieeuiesaffle, This C- t f Gity Con missio_ne an individual .apdpoii,ted by, the County s and an . the County T idg Il~'. eeutiz•a_an d the Arta.,.-.. c.�rcci uic-t,iu�va. SECTION 2. This Ordinance shall be read on two separate days and become effective upon summary publication pursuant to KRS Chapter 424. Gayle Kaler. Mayor ATTEST: City Clerk Introduced by the Board of Commissioners, May 24, 2016 dopted by the Board of Commissioners. June , 2016 Recorded by the City Clerk. June 2016 Published by The Paducah .Sun, '2016 ord`911138-31,32 & 33 -repeal Prepared bN KKHB 196353 V2T M. SECTION 2. This Ordinance shall be read on two separate days and become effective upon summary publication pursuant to KRS Chapter 424. Gayle Kaler. Mayor ATTEST: City Clerk Introduced by the Board of Commissioners, May 24, 2016 dopted by the Board of Commissioners. June , 2016 Recorded by the City Clerk. June 2016 Published by The Paducah .Sun, '2016 ord`911138-31,32 & 33 -repeal Prepared bN KKHB 196353 Agenda Action Form Paducah City Commission Meeting Date: 24 May 2016 Short Title: Ordinance Establishing the 911 Communications Services, Department ❑Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By, Jeff Pederson, Steve Kyle, Brandon Barnhill, Stacey Blankenship Presentation By: Jeff Pederson, Steve Kyle Background Information: The City has notilled nJcCracken Count�' of its intent to terminate the Interlocal Cooperation 1�reement pertaining to the establishment and operation of a joint CitylCounty 911 Emer6eticy Conuniunication Service ending June 30, 2016. IN1c racken County didn't notify- the Cit% of its intent tc negotiate a nen' Interlocal CooperationAgreement. As a result the City is establishing a ne", departnlettt called the Department of 911 Communication Sery ices et'fective July 1. 2016 and intends to continue 91 l operations to ensure that the emergency needs of'our citizens and visitors are not interrupted. Goal: ❑Strong Economy ❑❑ Quality Services❑ Vital Neighborhood&❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Establish ordinance creating the 911 Communration Services Department to be able to continue to meet the emergency needs of our citizens and visitors. Attachments: Department Head City Manager ORDINANCE NO. 2015 -6 - AN ORDINANCE ESTABLISHING A 91.1 COMMUNICATIONS SERVICES DEPARTMENT AS A DEPARTMENT OF THE CITY OF PADUCAH WHEREAS, the City of Paducah recognizes that Rhe general welfare and safety of its citizens in emergency situations depend in large measure upon a fully functional 911 emergency services system; and WHEREAS, after careful consideration. in March 2015, the City of Paducah determined that it was in the best interests of its citizens for the City to continue to provide 911 sen -ices to its citizens rather than outsource 911 dispatch operations; and WHEREAS, in December 2015, the City of Paducah notified McCracken County of its intent to terminate the Interlocal Cooperation Agreement becv,ten the City of Paducah and McCracken County effective June 30, 2016; and WHEREAS, McCracken County was further notified that if it wished to negotiate a ne,,v Agreement with the City of Paducah for purposes of providing 911 services, it must inform the City on or before March 1, 2016 of its intent to do so; and WHEREAS, McCracken County has not notified the City of Paducah of its intent to negotiate a nein Interlocal Cooperation Agreement; and WHEREAS, the City of Paducah intends to continue 911 operations after June 30, 2016 to ensure that the emergency needs of the City's citizens and visitors are not interrupted, and WHEREAS, a neNv internal department will be established to continue said 911 operations; and WHEREAS, in doing so, Chapter 2 of the Paducah Code of Ordinances must be amended to recognize 911 Communication Senlices as a Department of the City of Paducah. BE IT ORDAINTED 13Y THE CITY OF PADUC Li -1, KENTUCKY: SECTION 1. That the City of Paducah. Kentucky hereby amends Chapter 2 of the Paducah Code of Ordinances to read as folloNvs: See. 2-21.1 Establishment The following departments of the city are hereby estahlisbed under the direction and supervision of the city manager: Administrative. Finance. Persornael, Police, Fire. Public Works. Engineering, Parks Services. Planning. 911 Communications Services. DIVISION 6. -- 911 Communications Services. Sec. 2-325. - Established. There is hereby established a Department entitled '911 Communications Services Department" for the purpose of providing emergency 911 services to the Citv of Paducah. its citizens and visitors. Sec, 2-326. — Director. D Office established. There is hereby created and established the position of 911 Communications Services Director. Duties. The 911 Communications Services Director shall have thegeneral responsibility of supervising the De ap r=nr.'s employees and the various functions of the Department. The 911 Comixtynications Services Director shall have the responsibility of providing emergency 911 services for the city and The 911 Communications Services Director shall have all general authorities and powers necessary to carry out these respoz.sibi ities and shall report to the Citv Manager. Sec. 2-327. — Fees for Services. (a) All telephone companies Providing telephone setwice to residents of the Citv of Paducah shall collect from each line VAe sum of $2.50 per month. beginning July 1 2016 In the interim all telephone companies providing telephone service to residents of the City of Paducah shall continue to collect from each line the sum of $1.50 pg month. (b) All telephone companies shall remit all Pecs to the City of Paducah within ten (10) days after the end of each month. Sec.2-328. — Authorization to Contract. The mavor, on behalf of the city, is authorized to execute a letter of intent. lease. and/or service ureement providing for the implementation maintenance. and funding of the 911 Communications Services Department. The mayor, on behalf of the city. is further authorized to contract with other agencies. for a fee. to provide 911 services therefor. SECTION 2. This Ordinance shall be read on twe separate days and become effective upon summary publication pursuant to KRS Chapter 424. Gayle Kaler, Mayor ATTEST; City Clerk Introduced by the Board of Commissioners, May 24, 2016 Adopted by the Board of Commissioners, June__, 2016 Recorded by the City Clerk, June 2016 Published by The Padiwuh .S1117, 2014 lordl2-211, 325, 326 & 327 -establish 911 department Prepared by KKHB 196348