HomeMy WebLinkAboutCCMPacket2016-04-19ROLL CALL
INVOCATION
CITY COMMISSION MEETING
AGENDA FOR APRIL 19, 2016
5:30 PAL
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
PLEDGE OF ALLEGIANCE — Kathryn Winfield — PTHS Senior
ADDITIONS/DELETIONS
I
MINUTES
II
MOTION
A. R & F Bid
III
WNICIPAL ORDERS
A. 2016 Recovery Center CDBG Grant Application— S. ERVIN
B. Declaration and Sale of Surplus Property at 1036 Madison Street— S.
ER VIN
IV
ORDINANCES - ADOPTION
A. Accept Firehouse Subs Public Safety Grant Award — FIRE CHIEF
KYLE
B. Approve Change Order # I for Police Station Generator Project — R.
MURPHY
V.
ORDINANCE - INTRODUCTION
A. Reimbursement Agreement with Paducah Water — R. MURPHY
VI
WORKSHOP
A. Presentation on Two City Hall Options - RATIO
VII
CITY MANAGER REPORT
VIII
MAYOR & CONEVIISSIONER COMMENTS
IX
PUBLIC COMMENTS
X
EXECUTIVE SESSION - Personnel
Agenda Action Form
Paducah City Commission
Meeting Date: 19 April 2016
Short Title: Center Point Recovery Center— 2016 CDBG Grant
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ lVbtion
Staff Work By: Sheryl Chino
Presentation By: Steve Ervin
Background Information: The Department for Local Government (DLG) has received for the 2015 Funding Cycle
$23,319,211 from the U.S. Housing and Urban Development's (HUD) Community Development Block Grant (CDBG)
program. Funds are designated for various program areas including Community Projects, Community Emergency
Relief Fund, Economic Development, Housing and Public Facilities.
The CDBG program provides assistance to communities for use in revitalizing neighborhoods, expanding affordable
housing and economic opportunities, providing infrastructure and/or improving community facilities and services.
With the participation of their citizens, communities can devote these funds to a wide range of activities that best
serve their own particular development priorities. All project activities must meet at least one of three national
objectives:
• benefit to low and moderate income persons;
• prevention or elimination of slums or blight; and,
• meeting particularly urgent community development needs.
On behalf of Four Rivers Behavioral Health, the planning department is proposing the submittal of a CDBG
application for the Center Point Recovery Center for personnel expenses. The application will be in the amount of
$220,000 thru the Public Services program. These funds will be matched by the Four Rivers Behavioral Health with
approximately $850,000 in other federal and state funds. Local matching funds will not be required from the City of
Paducah.
A fee of $10,500 will be paid to the city for maintaining and providing administration of the funding.
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods [] Restored Downtowns
Funds Available:
Account Name:
Account Number:
Project Number:
Finance
Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents.
Attachments: None
Department Head City Clerk Cit Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016
COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $220,000 FROM
THE OFFICE OF THE GOVERNOR'S DEPARTMENT FOR LOCAL GOVERNMENT FOR
THE FOUR RIVERS RECOVERY CENTER POINT PROJECT
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents relating to same, requesting a Community Development Block Grant from the Office
of the Governor Department for Local Development in the amount of $220,000 on behalf of Four
Rivers Behavioral Health for the Four Rivers Center Point Recovery Center. A local match is
not required. An administration fee of $10,500 will be paid to the City for maintaining and
monitoring this funding.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners April 19, 2016
Recorded by Tammara S. Sanderson, City Clerk, April 19, 2016
Ino\grants\cdbg-four rivers recovery center project 2016 4-2016
Agenda Action Form
Paducah City Commission
Meeting Date: April 19, 2016
Short Title: Declaration and Sale of Surplus Property at 1036 Madison St.
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch
Presentation By: Steve Ervin
Background Information:
This action would declare the lot at 1036 Madison Street surplus property, owned by the City
of Paducah and authorize the sale of the lot. The Planning Department advertised the property
in the Paducah Sun on Wednesday March 30, 2016 and placed a sign on the lot requesting
sealed bids. The deadline to submit was 9 AM, Thursday, April 7, 2016. One bid was
received prior to the deadline.
Millwork Products LLC submitted a bid of $100 for the lot. The proposed investment of
$3,000 includes clean-up of the lot, sowing grass, mowing, and weed eating as needed. They
already own most of the property between 10`h and 1 1 `h Madison Street. They plan to hold
the lot for possible future expansion. No other bids were received.
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods] Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A
Finance
Attachments: Additional supporting documentation to meet requirements Sec,
2-668 of the Paducah Code of Ordinances.
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 1036 Madison Street
2. Its intended use at the time of acquisition:
This lot was acquired by the City of Paducah by Deed recorded in Deed Book 1288 Page
381 on Oct. 23, 2014. The City did not have a specific use for the property at the time of
the acquisition.
3. The reason why it is in the best interest of the City to dispose of the item:
This lot is on the list of properties staff deemed as surplus. It is in the best interest of the
City of Paducah to transfer surplus property to responsible o"lier thus saving the City the
cost maintaining of the los.
4. The method of disposition to be used:
Sealed Bid: The Planning Department advertised the property in the Paducah Sun on
Wednesday, March 30, 2016 and placed a sign on the lot requesting sealed bids. The
deadline to submit was 9 AM, Thursday, April 7, 2016, One bid was received prior to the
deadline.
Millwork Products LLC submitted a bid of $100 for the lot. The proposed investment of
$3,000 includes clean-up of the lot, sowing grass, mowing, and weed eating as needed.
They already oven most of the property between 10th and I 1 th Madison Street. They plan
to hold the lot for possible fixture expansion. No other bids were received.
Steve Ervin,
Director Planning Department
JefkFWderson,
City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF MILLWORK
PRODUCTS, LLC IN THE AMOUNT OF $100 FOR PURCHASE OF REAL PROPERTY
LOCATED AT 1036 MADISON STREET AND AUTHORIZING THE MAYOR TO
EXECUTE A DEED FOR SAME
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah,
Kentucky, a written determination has been made by the City Manager that the City does not
have any use at this time or in the future for property located at 1036 Madison Street, which
constitutes surplus real estate; and
WHEREAS, the City advertised for bids on March 30, 201.6 and the deadline to
submit a bid was April 7, 2016; and
WHEREAS, Millwork Products, LLC submitted a bid to purchase the property at
1036 Madison Street for $100 and propose to clean the lot alid hold it for possible future
expansion; and
WHEREAS, the City desires to accept the offer of Millwork Products.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. 'That the City of Paducah accepts the proposal of Millwork
Products, LLC in the amount of $100 for the purchase of real property located at 1036 Madison
Street.
SECTION 2, The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved in
Section 1 above.
SECTION 3. This Order shat l he in full force and effect from and after the date
of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, April 19, 2016
Recorded by Tammara S. Sanderson. City Clerk. April 19, 2016
'mo) -prop sale -1036 Madison
Agenda Action Form
Paducah City Commission
Meeting Date: 12 April 2016
Short Title: Firehouse Subs Public Safety Foundation Grant Award
Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Moacn
Staff Work By: Kevin Mcke#lips and Sheryl Chino
Presentation By; Steve Kyle
Background Information:
Firehouse Subs Public Safety Foundation is dedicated to improving the life-saving capabilities and the lives
of local heroes and their community by funding: Lifesaving equipment: prevention education, scholarships
and continued education, support for members of the military, and disaster preparedness and disaster
relief,
The Paducah Fire Department has been awarded $15,125 Firehouse Subs grant program for purchase of
equipment, The equipment includes four (4) 10 -minute carbon 3000 psi cflinders, 13 breathing hoses, one
(1) air cart, and two (2) Carbon 4500 psi cylinders. No matching funds are required.
The grant application was approved through municipal order 1881 on February 9, 2016,
Goal; ❑ Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number:
L_— Finance
Staff Recommendation: Authorize the Mayor to accept the grant a,,vard and execute all grant related
documents.
Attachments: None
Department Head City Clerk j City Man
Agenda Action Form
Paducah City Commission
IN.leeting Date: April 12, 2016
Short Title: To Authorize Change Order 91 for the Police Station Emergency
Generator Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolutioa ❑ Motion
Stasi' Work 8y: Angela We' eks, EPW Proi Mgr
Presentation By: Rick Murphy, P,E., City Engineer -Public Works Director
Background Information:
On August 11, 2015, Ordinance #2015-8-8282 was adopted authorizing the Mayor to execute
a contract with Mott Electric, LLC, in the amount of $115,250.00 for the Police Station
Emergency Generator Project. Subsequently, work is now complete, with one minor
electrical revision to the generator. This change to the generator in the amount of $2,450.00,
provided for the installation of a new distribution electrical panel; minus the cost of two
breakers, which reconfigured the generator to a single 600 amp breaker. This electrical
revision allowed the generator to be connected to the recently purchased Police Annex
Building in addition to the Police Station. Due to this electrical revision, the generator
delivery date was delayed by 60 days,
Goal: ❑Strong Economy ZQuallty Services ❑Vital Neighborbods ❑.Restored Domitowns
Funds Available: Account Name: P00083
Account Number: 040-3315-532-2307 Financ
Staff Reconu-nendation:
To adapt an Ordinance authorizing Change Order 91 in the amount of $2,450.00 for the
Police Station Emergency Generator Project with Mott Electric, LLC, and increasing the
time for completion by 60 days, which extended the date of completion of all Work to March
12, 2016,
Attachments:
Original Ordinance, Change Order 91, Notice to Proceed
City Clerk City Manager
777
'4-- w;11 Y?. Use A b,�1� q �� F\1741,6
�ol,�ce ► c�� Z Su 1-0 roves 114—( 05� �. o.#.�.
Agenda Action Form
Paducah City Commission
Meeting Date: April 19, 2016
Short Title: Reimbursement Agreement with Paducah -Water for Rehabilitation
Work Associated with the 24" Transmission Water Main Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
Paducah Water is in the process of constructing a new 24" Water Transmission Line from the
Water Treatment Plant located at 1800 North 8th Street to an existing water line located in
the 1300 block of Kentucky Avenue. In order to reduce the costs associated with this
substantial water project, Paducah Water has inquired if the City will reconstruct the concrete
and asphalt disturbed by the Project within the City's right of ways at various locations. The
City can complete this rehabilitation work by utilizing the City's existing asphalt and
concrete street rehabilitation contracts.
Upon completion of the asphalt and concrete rehabilitation work, Paducah Water has agreed
to reimburse the City for all expenditures associated with the work, which is estimated at
$220,000. However, if the total expenditures exceed the estimated amount, Paducah Water
has agreed to reimburse the City fully for all costs required to complete the rehabilitation
work in excess of the estimated costs.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: Street Rehab (MAP) Account
Account Number: 003-2217-531-4227 Nance
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute a Reimbursement Agreement with
Paducah Water for asphalt and concrete rehabilitation work within various locations of the
City right of way associated with the 24" Transmission Water Main Project. Paducah Water
will reimburse the Street Rehabilitation and Resurfacing Account (MAP) for the
rehabilitation work paid by the City, which is estimated to be $220,000. This agreement
states Paducah Water agrees to pay for all additional costs that may exceed the aforesaid
estimated amount shown,
Attachments: Reimbursement Agreement
ORDINANCE NO, 2016 -4 -
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A
REIMBURSEMENT AGREEMENT WITH PADUCAH WATER FOR ASPHALT AND
CONCRETE REHABILITATION WORK WITHIN VARIOUS LOCATIONS OF CITY
RIGHT-OF-WAY IN THE 1300 BLOCK OF KENTUCKY AVENUE ASSOCIATED WITH
THE PADUCAH WATER 24" TRANSMISSION WATER MAIN CONSTRUCTION
PROJECT
BE 1T ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute a
reimbursement agreement between Paducah Water and the City of Paducah, Kentucky, for
reimbursement for asphalt and concrete rehabilitation work within various location of city right-
of-way in the 1300 block of Kentucky Avenue associated with the Paducah Water 24''
transmission water main construction project, estimated at $220,000. In the event the total
invoice amount exceeds the estimated amount required to complete said project. Paducah Water
agrees to reimburse the City fully for all costs required to complete the rehabilitation work in
excess of the estimated costs.
SECTION 2. Funds received for the reimbursement will be placed into the Street
Rehab (MAP) account, account number 003-2217-531-4227.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tam_mara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, April 19, 2016
Adopted by the Board of Commissioners, April 26, 2016
Recorded by Tammara S. Sanderson, City Clerk, April 26, 2016
Published by The Paducah Sun,
\ord\eng\reim — Paducah Water — Kentucky Ave
REIMBURSEMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH AND PADUCAH WATER
FOR ASPHALT AND CONCRETE REHABILITATION WORK
ASSOCIATED WITH THE 24" TRANSMISSION WATER MAIN PROJECT
THIS REIMBURSEMENT AGREEMENT is made and executed on this day of
, 2016, by and between CITY OF PADUCAH, KENTUCKY, a Municipal Corporation
of the Second Class, with a mailing address of P.O. Box 2267, Paducah, Kentucky 42002-2267,
hereinafter referred to as "City," and PADUCAH WATER, with a mailing address of 1800 North
8th Street, Paducah, Kentucky 42001, hereinafter referred to as "PW;"
WITNESSETH:
WHEREAS, PW is in the process of constructing a new 24" Water Transmission Line
(hereinafter referred to as "Water Project") from the Water Treatment Plant located at 1800
North 8th Street to the existing water line located in the 1300 block of Kentucky Avenue, which is
located within the City limits, and
WHEREAS, the City administers a yearly Street Rehabilitation Project, which includes
various individual procurement contracts associated with Asphait and Concrete rehabilitation
and reconstruction; and
WHEREAS, in order to assist PW and reduce the costs associated with the Water
Project, the City agrees to utilize the aforementioned Asphalt and Concrete procurement
contracts in order to reconstruct the asphalt and concrete disturbed (hereinafter referred to as
"Rehabilitation Work") due to the Water Project at the City's expense; and
WHEREAS, PW will reimburse the City for the total actual costs and expenditures
associated with the Work upon completion. Applicable costs and expenditures may include, but
not be limited to, the following: possible engineering and design, permitting, materials,
construction, labor, equipment, inspection, certification, as-builts, and miscellaneous
expenditures/fees.
NOW, THEREFORE, in consideration of the foregoing, the legal adequacy and
sufficiency of which is hereby acknowledged by both parties hereto, the parties do covenant and
agree as follows:
Construction. The City agrees to utilize the City's Asphalt and Concrete
procurement contracts in order to reconstruct the asphalt and concrete disturbed
by the Water Project, This Work will be done at the City's expense.
2. Reimbursement. Upon completion of the Work, PW agrees to reimburse the City
the total costs and expenditures associated with the Work, which is estimated at
$220,000. This amount is an estimate only. In the event the costs associated
with the Work exceed this estimated amount, PW acrees to reimburse the City for
all associated costs required to complete the Work.
Page 1 of 2
for all associated costs required to complete the Work.
3. Purpose, PW intends to reimburse the City for costs associated with the Work to
reduce costs associated with the overall Water Project.
4. Release of All Claims. Upon final payment to the City for the Work, PW shall
have been deemed to release the City from any and all claims, demands, and
causes of action regarding any costs and expenses incurred by PW.
5, Miscellaneous Provisions, This Agreement represents the entire understanding
by and between the parties regarding the reimbursement of the costs and
expenses incurred by the City and all prior statements, promises, and
agreements are merged herein by reference. This Agreement shall be binding
upon the parties hereto, their heirs, successors, and assigns.
Title: General Manager
CITY OF PADUCAH, KENTUCKY
Title: Mayor
Page 2 of 2