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Home My WebLink AboutCCMPacket2016-03-15ria CITY COMMISSION MEETING �� AGENDA FOR '\MARCH 1<5, ?016 j �rri� 5:30 P.M. M CITY FALL COMMISSION CHAIINIBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION - PL.EDGI, Oh ALLEGIANCE — Gavin Smith, Chirk Elementary 5"' Grader -ADDITIONS/DELETIONS I. MINUTES 11. ORDINANCES — ADOPTION A. Acceptance of Grant for the \oble Park Tennis Slie] ler/Rest ,00ill Project —NI. THO.NIPSO\' B, Accept Bid for Reno\,atlotis to Police Annex Buil(ling— R. 1NIURPHI' C. Purchase Telescoping Excavator GradalI — R. MURPI-lY � i D. Purchase City Travel Car — R. MURPHY III. AVORKSI-lop A. Reconstruction of Floodwall & Pump Station Renovations IV. CITY ;MANAGER REPORT V INIAYOR & COiiNIi<)ISSIONER COi•IIN,IENTS VL PUBLIC CO1NIIIENTS VI1. EXECUTIVE SESSION 'NIARCH 8, 2016 At a Regular \'Ieetirl�(4 of the Board of Commissioners, held on Tuesday, March 8, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, Mid ul.)on call of the roll by the City Clerk, the following answered to their names: Commissioner, Abraham, Gault. Rhodes, Wilson and Mayor Kaler (5). INVOCATION Rev. Kamal \Maddala, missionary, glave the invocation. PLEDGE OF ALLEGIANCE .Meu Hancock. PTHS Senior, led the pledge. PRESENTATION Scott Darnell, President/CEO of Paducah Economic Development, gave an update on their aCll�'ItIC5. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the February 23, 2016, City Commission meeting be waived and that the ,Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). RESOLUTION` SUPPORT OF U. S. COAST GUARD Mayor Ka let- offered the following resolution be adopted, Commissioner Gault seconded the motion. The resolution, read in full, reads as follows: A RESOLUTION OF THE HOARD OF CONNUMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, SUPPORTING THE U.S. COAST GUARD Whereas, the City of Paducall, located at the hub of America's inland waterways and the home to the United States Coast Guard Marine Safety Unit (MSU), Sector Ohio Valley since 1969 and the Towing Vessel National Center of Expertise (TVNCOE) since 2010; and JVhereas, the Board of Commissioners honors the mission of the U.S. Coast Guard to protect the public, the environment, and U.S. economic interests—in the nation's ports and on all navigable waterways of the United States and its Territories since its founding Au-LISt 4, 1790, by Alexander Hamilton and known at the "Revenue Marine" and later as the "U. S. Cutter Revenue Service;" and Whereas, the City of Paducah supports the mission of the Coast Guard Morale, Well-Beino, and Recreation (MWR) Programs and events to uplift the spirits of the Coast Guard 1"anlily and be an essential element of Coast Guard readiness, retention and resilience through customer -owned and driven MWR programs and services; and MARCH 8, 2016 1l'hereas, the City recognizes the sacrifices and contributions of the C'oastgrlardsmen and women, civilian employees, and their families to the community dUr111�01 their time of service in Paducah; and Whereas, the City of Paducah is formally committed to genuinely SUpp01't p1,001'a111111g to assul'e the concept of MWR is foremost in our milds when planning inclusive, accessible and. true to this Creative City, authentic activities focused on the Coast Guard ta111111cs: and H"hereas, this resolution also commends the Coast Guard MSU and TVNCOE, Paducah, representing the tinge -honored traditions deeply rooted in Coast Guard history. Paducah recognizes and honors this heritage, tradition, and culture, and vows to conjoin these most respected attributes with those of the City to grow both the character and memories of time spent in this river city, memories that may inspire the adoption of Paducah as a hometown after service: and 1111uereus, this city and numerous individuals, organizations, schools, fraternal or;_anizations and churches do not, and will not, let the great contributions of Coast Guard personnel go unnoticed but rather embrace the kindred spirit and offer the hand of friendship; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Board of Commissioners is formally committed to acknowledging the professional work of the Coast Guard Hien and women assigned to our community while expressing appreciation, building morale and service excellence by working to Join the other 16 cities designated by the Commandant as a Coast Guard City. SECTION 2. This Resolution shall be in full force and effect from and after its adoption. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor 1Caler (5). MOTION 12 & (+ DOCUMENTS C0111111ISSI011er GaUlt offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUNI ENTS I . Certificate of Liability Insurance for A & K Construction for the Dome Relocation Project (ORD 42015-12-8339) 2. Right of Way Bond with Artisan Contractors of ICY, LLC Notice of Cancellation for the Board of Commissioners of the City of Paducah, Kentucky for March 1, 2016 4. Contracts/Agreements: Contract with Kinsey's Lawn and Landscape for GYOUnds Maintenance of Clty Owned Properties (ORD 2016-02-8350) MARCH 8, 2016 b. Contract for Services with Paxton Park Municipal Golf Course (Executed by CvI) 5. Paducah \\Vater Works Firiancial Highlights for January 2016 6. City of Paducah, Kentucky IildUstrlal Building Revenue Bonds, Series 2015 for S 12,000,000 for Paducah Riverfront Hotel, LP Project (ORD 201.5-08-8283) BIDS for Engineering Public-NVorks Department One Full Size 4 Door Sedan 1. Linwood Motors` 2. Paducall Ford Renovation of the Police Annex Building 1. Midstates Construction Co., Inc."` 2. Mitchell Construction Co., LLC 131 DS for Planning Department Sale of 1611 Madison Street 1. Micheal "Warren" & Tonle M. Hatton' Sale of 1018 North 14th Street 1, Christ Temple Apostolic Church* denotes recommended bid Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Nilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon cal I of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). SALE OF SURPLUS PROPERTY — 1611 IMADISON ST Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE OFFER OF MICHAEL "WARREN" AND TONIE M. HATTON IN THE AMOUNT OF St TO PURCHASE RL -AL PROPERTY LOCATED AT 1611 MADISON STREET, PADUCAH, KENTUCKY, AND AUTHORIZE THE MAYOR TO EXECUTE A DEED FOR SAME" be adopted. Adopted upon call of the toll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). i\/I.O.#1887; BK 9 SALE OF 1018 NORTH 14iii STREET Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF CHRIST TEMPLE APOSTOLIC' MARCH 8, 2016 CHURCH I\ THEAMOUNT OF S300 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1018 NORTH 141_i1 STREET, TRACT 1 AND TRACT 2 AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). IV1.0.#1888; BK 9 APPROVE LEASE OF BROOKS STADIUM TO PADUCAH CHIEFS BASEBALL CLU 13 Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE WITH PADUCAH CHIEFS BASEBALL CLUB, LLC FOR THE LEASING OF 2400 BROOKS STADIUM DRIVE, PADUCAH, KENTUCKY, ALSO KNO\,\'N AS BROOKS STADIUM," be adopted. .Adopted upon call of the roil, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (S). M.O.#1889; BK 9 ORDIINANCE — ADOPTION AUTHORIZE CHANGE ORDER NO. 2 FOR 432 BROADWAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 2 WITH ENVIRONMENTAL ABATEMENT, INC FOR DEMOLITION OF A CONDEMNED/UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE- ORDER." This ordinance is summarized as follows: The City of Paducah hereby approvcs Change Order No. 2 for an increase in the amount of 510,830.00 with Environmental Abatement, Inc.. for rental of barricades, fencing, toilets and road plates due to the delay of the demolition of the condemned/unsafe structure located at 432 Broadway and to extend the completion date to March 27, 2016, therefore, increasing the total cost to 5490,448.00, and authorizes the lNlayor to eXecute the approved change order. MOTION TO AMEND CHANGE ORDER NO. 2 Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that all ordinance introduced on February 23, 2016 and entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 2 WITH ENVIRONMENTAL ABATEMENT, INC. FOR DEMOLITION OF A CONDEMNED/UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF PADUCAH. AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE ORDER," be amended to increase the amount of Change Order No. 2 from S10,830 to S 13.160 for additional asbestos abatement and change the completion date for the project from .\-larch 27, 2016 to March 8, 2016. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ADOPT ORDINANCE FOR CHANGE ORDER NO. 2 AS AMENDED Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "ANT ORDINANCE APPROVING CHANGE MARCH 8, 2016 ORDER NO.2) WITH ENVIRONMENTAL ABATEMENT, INC FOR DEMOLITION OF A CONDEMNED/UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE ORDER, " as amended on March 8, 2016. This ordinance will approve Change Order No. 2 with Environmental Abatement, Inc., in the amount of S 15,160.00, for additional asbestos abatement and equipment rental for the demolition of 432 Broadway; therefore increasing the total cost to S494,778.00, and authorizes the Mayor to execute the approved change order. Further, the completion date will be extended to March 8, 2016. Adopted upon call of the roll, yeas; Commissioners Abraham, Gault, Rhodes, Wilson and Mayor 1<aler (5). ORD. #2016-3-8351; BK 34 ORDINANCES — INTRODUCTION ACCEPTANCE OF GRANT FOR THE NOBLE PARI{ TENNIS SHELTER/RESTROOM PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM THE UNITED STATES TENNIS ASSOCIATION PARTNERING WITH THE PADUCAH TENNIS ASSOCIATION FOR TIIE NOBLE PARK TENNIS SFIELTER/RESTROOM PROJECT." This ordinance is summat'ized as follows: That the City of Paducah hereby accepts a grant award in the amount of $20,000 from the United States Tennis Association in partnership with the Paducah Tennis Association. These fiords will be used for the Noble Park Tennis Shelter/Restroom Project. The award does not require any local matchin" funds. .ACCEPT BID FOR RENOVATIONS TO POLICE DEPT ANNEX BUILDING Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners lntrodUce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MIDSTATES CONSTRUCTION CO., INC., FOR RENOVATION OF THE PADUCAH POLICE DEPARTMENT ANNEX BUILDING LOCATED AT 1410 BROADWAY, AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts tine bid of Midstates Construction Co., inc,, in the amount of SI 98,399.00, for renovation of the Police Department Annex building located at 1410 Broadway, and authorizes the Mayor to execute a contract for same. PURCHASE TELESCOPING EXCAVATOR GRADALL Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A GRADALL MULTI-PURPOSE TELESCOPING EXCAVATOR FOR USE IN THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION. AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance IS sunnmarized as follows: That the Finance Director is authorized to pay the total sum of S299,650.00 to Southeastern Equipment Company, Inc., for the purchase of one gradall muth- purpose telescoping excavator for use in the Engineering -Public Works Department/Street .Division, in compliance xvith Kentucky State Purchasing Contract, and that the Mayor is hereby authorized to execute a contract for same. PURCHASE CITY TRAVEL CAR MARCH S, 2016 Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF LINVVOOD MOTORS FOR SALE TO THE CITY OF ONE (1) DODGE CHARGER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT FLEET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah accepts the bid of Limvood Motors in the total amount of S25,650.00, for the purchase of one (I) Dodge Charger for use by the Engineering - Public Works Department, and hereby authorizes the Mayor to execute a contract for same. CITY 'MANAGER REPORT • At next week's workshop there will be a presentation about the City's tloodwall project proposal. (Members from the Louisville Corps of Engineers office will be in attendance. • 911 Situation - Judge Leeper, on behalf of the Fiscal Court, has asked the City to provide a proposal For providing 911 services to the county. The City is also still open to conducting business through an inter -local agreement. MAYOR & COINJIMISSIONER COINIENIENTS Commissioner Abrallanl asked for clarification of duties/responsibilities of the animal warden? Duties are defined in the ordinance. City Manager is going to send him a copy of the City's ordinance. PUBLIC CO'NINIENTS None were given. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topic(s): • Issues �vliich might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(l)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting acljouriled. ADOPTED: March 15, 2016 City Clerk Mayor Agenda Action Form Paducah City Commission Meeting Date: March 8, 2016 Short Title: USTA Grant Acceptance ❑ Ordinance F1 Emergency ®Municipal Order ❑ Resolution Motion Staff Work By: Paducah Tennis Association Presentation By: Mark Thompson Background Information: The Paducah Tennis Association, through their fund raising efforts for the Noble Park tennis shelter/restroom project, requested and has received, agrant for the project from the United States Tennis Association. The USTA grant totals $20,000 and includes funding for the shelter/restroom and the renovation of one court for youth tennis training. The project must be completed within l8 months of the date of the letter. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborlioeds ❑ Restored Downtowns Funds Available: Account Name: Tennis Court Shelter Project: Finance Account Number: 040-8821-536.23-07 Project Number: PA0101 Staff Recommendation: Approval the agreement Attachment: USTA Supporting Documentation lvll•[T ,��``� Department Head City Clerk Cit}- Manager Agenda Action Form Paducah City Commission Meeting Date: March 8, 2016 Short Title: Contract for the Renovation of the Police Department Annex Building located at 1410 Broadway ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Stam' Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Brandon Barnhill, Police Chief Background Information: On March 3, 2016, sealed written bids were opened for the Renovation of the Police Department Annex building located at 1410 Broadway. Two responsive bids were received, with Midstates Construction Co., Inc., submitting the lowest total bid in the amount of $198,399.00. The budgeted amount for this work was $200,000. Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Do«ntowns Funds Available: Account Name: Police Annex Renovation Account Number: 040-1616-521-4207 in nce Project Number: PO0088 Staff Recommendation: To receive and file the attached bids, and adopt an Ordinance authorizing the Mayor to execute a contract with Midstates Construction Co., Inc., for the Renovation of the Police Department Annex Building located at 1410 Broadway in the amount of $198,399.00. Attachments : Bids, Bid Tab, Advertisement, Proposed Contract no Department ead City Clerk City Manager -v '�J, 1,q_-4)� � e Y ilq,ti -(v*4 ?.Pt F� 74)f Agenda Action Form Paducah City Commission Meeting Date: March 1, 2016 Short Title: Purchase of a new Gradal.] Multi -Purpose Telescoping Excavator 4x2 for use in EPW-Street Division utilizing the Kentucky State Contract ZOrdinance ❑ Emergency ❑ NJUnicipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Nfaintenance Supt Presentation BN -. Rick'Vlurphy, P.E., City Engineer -Public Works Director Background Information: In accordance with the adopted Fleet Plan Budget, a new Gradall Multi -Purpose Telescoping Excavator 4x2 was authorized to be purchased for use in theEPW-Street Division. The authorized Kentucky State Contract vendor for a Gradall Telescoping Excavator Model XL3100 is Southeastern Equipment Company, Inc,. located in Evansville, IN., who quoted a price of S299,650.00 for this excavator. The Kentucky \[aster Agreement number is NIA 1-605 140000081 3. Goal: ❑Strong Fconomm ®Quality Services ❑Vital Neighborhoods ❑Restored Do\1nlowlis Fonds Available: ACCaUnt Name: Rolling Stock/Vehidesi ) Fleet Lease Trust Fund mance .'account Ntunber: 071-0210-542-400i Staff Recommendation: To authorize the purchase of a new Gradal I `Multi -Purpose T�Iescoping Excavator =1x2 for use by the EP\V-Street Division from Southeastern Equipment Co.. Inc., for a quoted price of - 5299,650.00. Attachments: Quote and KY Master Agreement Information % Departs ell d Clt-, Clerk _ anagen Agenda Action Form Paducah City Commission LN4eeting Date: iMarch I, 2016 Short Title: Purchase of One (1) Full Size 4 Door Sedan to be used by the Engineering Public Works Fleet Division (pool car). ®Ordinance ❑ Emergence ❑ Municipal Order ❑ Resolution ❑ Notion Staff Work By: Randy Crouch, EPW N'taintenarnce Supt. Kathy Wyatt, EPW Admin Asst. CII Presentation By: Rick Nfurphy, P.E., City Engineer -[public kk'orks Director Background Information: On February 18, 2016, sealed written bids «ere opened for the purchase of one (1) Full Size 4 Door Sedan to be used by the Engineering Public Works Fleet Dik-inion. T\,N•o bids were received. One from Linwood ivlotots in the amoLint of $25,650.00, and one from Paducah Ford in the amount of $25,852.00. The delivery time on the Sedan will be 56 dans after contract execution. This is to replace Two (2) Ford Crown Yic vehicles (2003 & 2004 year models), unit ='s 807 and 808, \ hich are in the fleet plan. Goal: ❑Strong Economy MQLiality Ser\,•ices ❑Vital Neighborhoods ❑Restored Do%\ntO-,lnS Funds Available: Account Name: Rolling StocloNehicles z s Finance Account Number: ` t�`� -- -Zz-i � —��— �vUS ,�� -Z—zu � Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Nlayor to execute a contract with Linwood Motors for the purchase of one (1) Dodge Charger for use b\• the Engineering PLiblic Works Fleet Division in the total amount o1'S25,660.00. Attachments: Bids. Bid Tab; Advertisement. Proposed Contract Departt ent H,' ad Ctty Clerk tt, `Manager