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HomeMy WebLinkAboutCCMPacket2016-03-08ROLL CALL INVOCATION - Rev. Kamal Maddala CITY COMMISSION MEETING AGENDA FOR MARCH S, 2016 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE - Jack Daniels, PTHS Senior ADDITIONSIDELETIONS I. MINUTES II. RESOLUTION A. U. S. Coast Guard City III MOTION A. R & F Documents IV. MUNICIPAL ORDERS A. Personnel Actions B. Sale of Surplus Property — 1611 Madison Street — S. ERVIN C. Sale of Surplus Property — 1018 North 14" Street — S. ERVIN D. Approve Lease of Brooks Stadium to Paducah Chiefs Baseball - M. THOMPSON V. ORDINANCE —ADOPTION A. Authorize Change Order No. 2 for 432 Broadway — S. ERVIN VI. ORDINANCE — INTRODUCTION A. Acceptance of Grant for the Noble Park Tennis Shelter/Restroom Project — M. THOMPSON B. Accept Bid for Renovations to Police Annex Building — R. MURPHY C. Purchase Telescoping Excavator Gradall — R. MURPHY D. Purchase City Travel Car—R. MURPHY VII CITY MANAGER REPORT VIII MAYOR & COMMISSIONER COMMENTS IX. PUBLIC COMMENTS X. EXECUTIVE SESSION At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 23, 2016, at 6:30 p.m., in the Commission Chambers of City Hall located at 300 South 51h Street, flavor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). Commissioner Gault was absent (1). INVOCATION Rev. Michael Chamberlain, First Presbyterian Church, gave the invocation. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the reading of the ?V9inutes for the February 16, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wstson and Mayor Kaler (4) APPOINTMENT PADUCAH GOLF COMMISSION A -favor Kaler made the following reappointment: "WHEREAS, subjectto the approval of the Board of Commissioners, I hereby reappoint John Gill as a member of the Paducah Golf Commission. This term will expire March 26, 2020." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the recommendation of Mayor Kaler in reappointing John Gill as a member of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (-4) MOTION R & F DOCUMENTS Commissioner Wilson offered motion, seconded by Commissioner RhL)cles, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. B.L. Bennett & Associates, Inc. b. Circle P Enterprises, LLC c. Pinnacle. Inc, d. Central Paving Co. of Paducah, Inc. 2. Contracts/Agreements: a. freedom Waste Services Agreement for Transfer, Transport and Disposal of Municipal Solid Waste with Contractor's Perfonnance and Payment Bond (ORD # 2016-1-8345) b. First Amendment to the Agreement for Services with Edumedics, LLC (ORD 2016-02-8349) c. Fourth Amendment to Tower Option and Lease Agreement with New Cingular Wireless PCS, LLC. (ORD # 2016-02-8348) BIDS for Planning Department Purchase of 1116 Oscar Cross Drive I . Aaron S. Prather * Purchase of 1020 Lincoln Avenue 2. Thomas L. Humphrey * Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). MUNICIPAL ORDERS PERSONNEI, ACTIONS FEBRUARY 23, 2016 Commissioner Abraham offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of The City of Paducah order that the persorutel changes on the attached list be approved. (SEE N4iJNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). APPROVE 2016 LEPP APPLICATION FOR TASER EQUIPME;JT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY TD OBTAIN A 2046 REIMBURSEMENT GRANT THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY, LAW ENFORCELNIENT PROTECTION PROGRAM, IN THE AMOUNT OF $59,401.60 TO BE USED TO PURCHASE 65 TASERS AND RELATED EQUIPMENT FOR THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). M.O.91883; BK 9 REPEAL MUNICIPAL ORDER NO. 1805 Commissioner Wilson offered motion, seconded by Commissioner Rhades, that a Municipal Order entitled, "A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1805 ENTITLED, `A -MUNICIPAL ORDER ACCEPTING THE BID OF THOMAS HUMPHREY IN THE ANIOUNT OF $1,000 FOR THE PURCHASE OF REAL PROPERTY LOCATED AT 1020 LINCOLN AVENUE AND AUTHORIZIIN'G THE MAYOR TOEXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). Ivr.O.# 1884; BK 9 DECLARE SURPLUS PROPERTY AND ACCEPT BID FOR SALE OF NORTH HALF PORTION OF 1020 LINCOLN AVENUE Commissioner Abraham offered motion, seconded by Corrunissioner Vilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF-IHOMAS HUMPHREY AND/OR MADONNA HUMPHREY IN THE AMOUNT OF 5500 FOR THE PURCHASE OF THE NORTH HA1,F PORTION OF 1020 LINCOLN AVENUE ANDAUTHORIZIN'G THE MAYOR TO EXECUTE A DEED FOR SANTE," be adopted. Adopted on call of the roll; yeas, Commissioners Abraham. Rhodes, Wilson and Ma} or Kaler (4). M.O.# 1885; BK 9 DECLARE SURPLUS PROPERTY AND ACCEPT BID FOR SALE OF 1116 OSCAR CROSS AVENUE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF AARDN PRATHER IN THE AMOUNT OF $5 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1 l 16 OSCAR CROSS AVENUE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). 11.0.71886; BK 9 ORDINANCE — ADOPTION APPROVE LOT MOWING CONTRACT FOR CITY OWNED PROPERTIES Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING THE BID FOR GROUNDS MAINTENANCE OF CITY OWNED PROPERTIES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kinsey's Lawn and Landscape, in the amount of 517.00 per cut per lot, for grounds maintenance of approximatek 130 city -oared properties, and authorizes the Mayor to execute a contract for same. This contract is for the remainder of 2016 and calendar year 2017 and allows for renewal for tp to three (3) additional one (1) year periods. FEBRUARY 23, 2016 Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Nilson and Mayor Kaler (4). ORD.2016-2-8330; BK 34 ORDINANCE — INTRODUCTION AUTHORIZE CHANGE ORDER NO. 2 FOR 432 BROADWAY Commissioner Abraham offered motion, seconded by Commissioner Rhodes, that the Board of Conunissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 2 WITH ENVIRONMENTAh ABATEMENT, INC FOR DEMOLITION OF A CONDEMNED/UNSAFE STRUCTURE LOCATED AT 432 BROAD\V.kY IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE TILE APPROVED CHANGE ORDER." This ordinance is summarized as follows: The City of Paducah hereby approves Change Order No. 2 for an increase in the amount of $10,830.00 Nath Environmental Abatement, Inc., for rental of barricades, fencing, toilets and road plate due to the delay of the demolition of the condemned/unsafe structure located at 432 Broadway and to extend the completion date to March 27, 2016, therefore, increasing the total cost to 5490,448.00, and authorizes the Mayor to execute the approved change order. CITY MANAGER REPORT The Mayor, City Engineer Rick Murphy and the City Manager along with representatives from the Louisville Corps of Engineers office met with Congressional staff last meek in Washington, D.C. to discuss the City's floodwall project. They were able to show that over the last several years the City has built a strong partnership with Corps office. The Cityespressed the urgency to get reauthorization for federal appropriations for the floodwall project and a revised cost estimate was submitted. Staff will be bringing a project proposal to the March 1 P City Commission meeting regarding the floodwall and the condition of Pump Station No. 2. Staff from the Louisville Corps of Engineers office will be in attendance. Discussion will include the prospect of the City entering into an amendment to the MOU with the Corps previously adopted by the City Commission to move forward with the reconstruction of the floodwall system project using City monies. This will help to ensure City funding will meet matching requirements should federal appropriations materialize. The Corps has almost completed the design work and specifications of which will be provided to the City should the City bid the project. i\IAYOR & COMMISSIONER COiNUMENTS The lvlavor and Scott Darnell went to the Shawnee Steam plant today and met with the new president. While there, they had a tour of the facility. PUBLIC COMMENTS Tracy Jones had questions about pocket parks. Upon motion the meeting adjourned. ADOPTED: \larch 8, 2016 City Clerk Mayor RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITE' OF PADUCAH, KENTUCKY, SUPPORTING THE U.S. COAST GUARD Whereas, the City of Paducah, located at the hub of America's inland waterways and the home to the United States Coast Guard Marine Safety Unit (hISU), Sector Ohio Valley since 1969 and the Towing Vessel National Center of Expertise (TVNCOE) since 2010; and Whereas, the Board of Commissioners honors the mission of the U.S. Coast Guard to protect the public, the environment, and U.S. economic interests—in the nation's ports and on all navigable waterways of the United States and its Territories since its founding August 4; 17905 by Alexander Hamilton and known at the "Revenue Marine" and later as the "U. S. Cutter Revenue Service;" and [['hereas, the City of Paducah supports the mission of the Coast Guard Morale, Well -Being, and Recreation (MWR) Programs and events to uplift the spirits of the Coast Guard Family and be an essential element of Coast Guard readiness, retention and resilience through customer -owned and driven MV'R programs and services; and Whereas, the City recognizes the sacrifices and contributions of the Coastguardsmen and women, civilian employees, and their families to the community during their time of service in Paducah; and [Phereas, the City of Paducah is formally committed to genuinely support programing to assure the concept of MWR is foremost in our minds when planning inclusive, accessible and, true to this Creative City, authentic activities focused on the Coast Guard families; and Whereas, this resolution also commends the Coast Guard MSL' and TNT'COE, Paducah, representing the time-honored traditions deeply rooted in Coast Guard history. Paducah recognizes and honors this heritage, tradition, and culture, and vows to conjoin these most respected attributes with those of the City to grow both the character acd memories of time spent in this river city; memories that may inspire the adoption of Paducah as a hometown after service; and Whereas, this city and numerous individuals, organizations, schools, fraternal organizations and churches do not, and will not, let the great contributions of Coast Guard personnel go unnoticed but rather embrace the kindred spirit and offer the hand of friendship; and NOW. THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH. KENTUCKY: SECTION 1. That the Board of Commissioners is formally corttrnitted to acknon•ledging the professional work of the Coast Guard men and women assigned to our community while expressing appreciation, building morale and service excellence by %%orking to join the other 16 cities designated by the Commandant as a Coast Guard City. SECTION 2. This Resolution shall be in full force and effect from and after its adoption. MAYOR ATTEST: Tanrrnara S. Sanderson, City Clerk Adopted by the Board of Conunissioners, )`-larch 8, 2016 Recorded by Tammara S. Sanderson, March 8, 2016 'kresoln\Coast Guard City March 8. 2016 I move that the following documents be received and filed: DOCUMENTS Certificate of Liability Insurance for A & K Construction for the Dome Relocation Project (ORD #2015-12-8339) Right of Way Bond with Artisan Contractors of KY. LLC Notice of Cancellation for the Board of Commissioners of the City of Paducah. Kentucky for March 1, 2016 4. Contracts/Agreements: a. Contract with Kinsey's Lawn and Landscape for Grounds Maintenance of City 0wned Properties (ORD 2016-02-8350) b. Contract for Services with Paxton Park Municipal Golf Course (Executed by CM) Paducah Water Works Financial Highlights for January 2016 City of Paducah, Kentucky Industrial Building Revenue Bonds, Series 2015 for S 12,000,000 for Paducah Riverfront Hotel, LP Project (ORD 2015-08-8283) BIDS for EnlZineering Public-NN'orks Department One Full Size 4 Door Sedan 1. Linwood Motors* 2. Paducah Ford Renovation of the Police Annea Building 1. Midstates Construction Co., Inc.* 2. Mitchell Construction Co,, LLC BIDS for Plannin De artment Sale of 1611 Madison Street 1. Micheal `'WaiTen" & Tonie M. Hatton* Sale of 1018 North 14th Street 1, Christ Temple Apostolic Church's *Denotes Recommended Bid CITY OF PADUCAH March 8, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date EPW - FLOODWALL Crews, Richard L EPW - STREET Twirord. Justin Psi PARKS SERVICES Smith. Forrest D. CITY OF PADUCAH PERSONNEL. ACTIONS March 8, 2016 NEW HIRES - PART-TIME TIT)ITEMPORARYISEASONAL POSITION RATE FloodwaJI Operator $8.00/Hr TERMINATIONS - FULL-TIME (FIT) POSITION REASON ROW Maintenance Person Termination NCS/CS FLSA EFFECTIVE DATE NCS Non -Ex March 3, 2016 TERMINATIONS - PART-TIME PIT lTEMPORARYISEASONAL POSITION REASON Park Ranger Resignation EFFECTIVE DATE January 27, 2016 EFFECTIVE DATE February 23. 2016 f*1 Agenda Action Form Paducah City Commission S Meeting Date: Marchi, 2015 Short Title: Declaration and Sale of Surplus Property at 1611 Madison St. ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Charles Doherty Presentation By: Steve Ervin Background Information: Should the commission accept this bid, this action would declare the lot at 1611 Madison Street surplus property, owned by the City of Paducah and authorize the sale of the lot to Michael "Warren and Tonic M. Hatton The Planning Department advertised the property in the Paducah Sun on Sunday July 25; 2015 and placed a sign on the lots requesting sealed bids. The deadline to submit a bid was July 31, 2015 at 9:30 AIVI. No bids were received by the deadline. A bid dated Feb. 24, 2016 was submitted by the Hatton's. They propose to construct a new single family home to be their primary residence on the vacant lot. (For additional information please refer to the attachments) Goal: ❑Strong Economy Z Quality Services} Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: • Additional supporting documentation to meet requirements Sec. 2-663 of the Paducah Code of Ordinances. • Sealed Bid Form outlining the proposed investment plans • Letter of proof of Financial Ability to complete the project • Copy of the Construction Plans • Computer generated images of the proposed finished construction Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 1611 Madison Street This is 50 X 165 foot lot in the heart of the Fountain Avenue Neighborhood owned by the City of Paducah. 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah by Commissioner's Deed recorded in Deed Book 1305 Wage 575 on July 31, 20t5. The 'intentions at the time of acquisition was to market the lot to a potential buyer who would construct a new home that would be their primary residence 3. The reason why it is in the best interest of the City to dispose of the item: The Commission adopted the Fountain Avenue Neighborhood Revitalization Plan on April 17, 2007. Transferring this property to Michael "Warren" and Tonie M. Hatton will meet the goals of the adopted plan. 4. The method of disposition to be used: 646 An invitation for bids has been made in accordance with Section 2444 (a) through (g) of this article and no bids have been received from responsive and responsible bidder. A offer dated Feb. 24, 2016 was submitted by Michael "Warren" and Tonie M. Hatton offering $1 for the lot. They propose to construct a single family residence within one year from the date of the transfer. Their proposed investment for the home is $250,000. Steve Ervin, Jeff Pederson, Director Planning Department City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE OFFER OF MICHAEL "WARREN" AND TONIE M. HATTON N THE AMOUNT OF $1 TO PURCHASE REAI. PROPERTY LOCATED AT 1611 MADISON STREET, PADUCAH, KENTUCKY, AND AUTHORIZE THE MAYOR TO EXECUTE A DEED FOR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 1611 Madison Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids pursuant to 2-645(a) through (g) Competitive Sealed Bidding Generally; invitation for bids, and no bids were received from responsive and responsible bidders; and WHEREAS, on February 24, 2016, Michael "Warren" and Tonic M. Hatton offered $1 to the City to purchase the real property located at 1611 Madison Street and propose to construct a new single family hotne on the vacant lot; and City. WHEREAS, the City desires to accept the offer because it is in the best interest of the BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby accepts the offer of Michael `Warren" and Tonic M. Hatton in the amount of $1 to purchase real property located at 1611 Madison Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in frill force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 8, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 8, 2016 tmo\prop sale -- 1611 Madison Agenda Action Form Paducah City Commission Meeting Date: March 8, 2016 Short Title: Declaration and Sale of Surplus Property at 1018 N. 14`h St. and the adjoining lot. r]Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin Presentation By: Steve Ervin Background Information: The property was advertised in the Paducah Sun and posted on the City Website on Feb. 21, 2016 requesting interested parties to submit a bid by Thursday, March 3, 2016 at 9 AM. This action would declare lots surplus property owned by the City of Paducah and authorize the transfer to the property to the sole bidder, Christ Temple Apostolic Church. They submitted an offer to purchase the property for $300 plus actual cost of deed preparation and recording fees. The long term plan for the lot is to construct a bome to help people transition into the community after a loss or incarceration. The goal is completion in 2020 or 2021. The proposed investment is $66,000. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Department Head City Clerk City Manager Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 1018 North 141h Street and adjoining lot. 2. Its intended use at the time of acquisition: This property was acquired by the City of Paducah on May 19, 2015 by deed recorded in Deed Book 1301 Page 205. The City did not have a specific use for the property at the time of the acquisition. 3. The reason why it is in the best interest of the City to dispose of the item: Several months ago staff compiled a list of properties that the City had acquired over the years through various means. It is in the best interest of the City of Paducah to transfer that property to a responsible owner that will take over and maintain the property and possibly develop in the future. 4. The method of disposition to be used: Sealed Bid: An ad was placed in the Feb. 21, 2016 edition of the Paducah Sun and also on the City Website requesting sealed bids for this property. The deadline to submit bids was Thursday, March 3, 2016 at 9 AM. One bid was received. Christ Temple Apostolic Church submitted an offer of $300 for the property plus actual cost of deed preparation and recording fees of approximately $77. The church owns the adjoining lot and future plans is to construct a house to help people transition into the community after loss or incarceration. Proposed investment: $65,000 The proposed completion date is 2020 or 2021. Steve Ervin, Jeff Pederson, Director Planning Department City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF CHRIST TEMPLE APOSTOLIC CHURCH IN THE AMOUNT OF $300 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1018 NORTH 14TH STREET, TRACT I AND TRACT 2 AND AUTHORIZIING THE MAYOR TO EXECUTE A DEED FOR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 1018 North 14th Street, Tract 1 and Tract 2, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on February 21, 2016 and the deadline to submit a bid was March 3, 2016; and WHEREAS, the City received one bid by the deadline from Christ Temple Apostolic Church in the amount of $300 and proposes an investment of $65,000 for construction of a home to help people transition into the community aftera loss or incarceration; and WHEREAS, the City desires to accept the offer of the Church. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby accepts the bid of Christ Temple Apostolic Church in the amount of $300 for the purchase of real property located at 1018 North 14t1i Street; Tract 1 and Tract 2. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 8, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 8, 2016 \mo'prop sale --1018 N 14'h Agenda Action Form Paducah City Commission Meeting Date: March 8, 2016 Short Title: Paducah Chiefs, LLC Lease of Brooks Stadium ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Brooks Stadium Commission Presentation By: Mark Thompson Background Information: This is a request to authorize a lease between the City of Paducah and the Paducah Chiefs, LLC, part of the Ohio Valley. The authority for a lease is not under the purview of the Brooks Stadium Commission. However, the Brooks Stadium Commission endorses this lease. The lease is necessary to allow the LLC to obtain an ABC license. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Do\tintowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approval of the stadium lease Attachments: Sample Lease ,WHT •� � ility Department Head City Clerk Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVNG AND AUTHORIZING THE EXECUTION OF A LEASE WITH PADUCAH CHIEFS BASEBALL CLUB, LLC FOR THE LEASING OF 2400 BROOKS STADIUM DRIVE, PADUCAH, KENTUCKY, ALSO KNTO', N AS BROOKS STADIUM BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Recitals and Authorizations — the Lease. The Board of Commissioners hereby approves the Lease between the City of Paducah and the Paducah Chiefs Baseball Club, LLC in substantially the form attached hereto as Exhibit A and made part hereof. Further, the Mayor of the City is hereby authorized to execute the Lease. SECTION 2. Severability. If any section, paragraph or provision of this Order shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Order. SECTION 3. Compliance with Open Meetings Laws. The City Commission hereby finds and detennines that all formal actions relative to the adoption of this Order were taken in an open meeting of the City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. SECTION 4. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and the provisions of this Order shall prevail and be given effect. SECTION S. Effective Date. This Order shall be in full force and effect on and after the date as approved by the Board of Commissioners of the City of Paducah. Kentucky. MAYOR 1 ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 8, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 8, 2016 �mollease — Brooks Stadium EXHIBIT A 194160 LEASE This Lease Agreement is made this day of , 2016, by and between THE CITY OF PADUCAH, of 300 South S" Street, Paducah, KY 42002. as Landlord, and PADUCAH CHIEFS BASEBALL CLUB, LLC of 823 Broadway, Paducah, KY 42001, as Tenant. WITNESSETH: WHEREAS, Landlord owns a parcel of land known as 2400 Brooks Stadium Drive, Paducah, KY 42003;and WHEREAS, Tenant is desirous of leasing said property; and WHEREAS, it is the express intent of the parties hereto to enter into a lease agreement which will set out the temis, conditions and covenants of the parties' contractual relationship; NOW, THEREFORE, for and in consideration of the terms; covenants and conditions set forth and contained herein, Landlord and Tenant contract and agree as follows: L- i) PREMISES: 'The leased premises are described as the baseball stadium located at 2400 Brooks Stadium Drive. ii) CONDITION OF PREMISES: Tenant states that lie has examined the premises prior to the execution of this lease agreement and is Nvillitng to accept the leased premises in its "AS IS" condition. ill) TERM: Landlord leases to Tenant, and Tenant leases from Landlord the leased premises on an annual basis. This lease shall automatically renew on an annual basis unless terminated by one of the parties in writing. iv) RENTAL: A payment of $I shall be due from Tenant and payable to Landlord on the date of signing the contract. v) USE.: Tenant shall only use the premises as a baseball stadium. Tenant shall comply with all sanitary laws, ordinances, rules, and orders of appropriate governmental authorities affecting the cleanliness, occupancy, and preservation of the premises, during the term of this lease. Tenant shall not keep or have on the premises any article or thing of a dangerous, flammable, or explosive character that might unreasonably increase the danger of fire on the premises or that might be considered hazardous or extra hazardous by any responsible insurance company. vi) MAINTENANCE AND REPAIR: Tenant agrees to be responsible for normal wear and tear of the premises during the rental period. Tenant agrees to maintain the leased premises in a state of good condition. Landlord, at its option; shall be responsible for major items of repair such as roof, appliances, plumbing and wiring. Tenant shall be responsible for mowing the leased premises subject to the following condition: vii) UTILITIES: Landlord shall keep all utilities in the Landlord's name and shall maintain responsibility for same. viii) INSURANCE: Landlord shall not provide any insurance for the benefit of Tenant. Tenant shall be responsible for any insurance tenant deems necessary. ix) INSPECTION OF PREMISES: It is expressly understood by Tenant that Landlord shall have the absolute right to corne upon and into the leased premises at reasonable times and upon a 24 hour notice to Tenant to inspect the leased premises to ensure that Tenant is in compliance with the terms and provisions of this lease agreement. Landlord shall retain a set of keys for purposes of any such inspections. x) RISK OF TENANTS: All personal property, goods and chattels of Tenant placed or stored in or about the leased premises are at the risk of the Tenant, and Landlord shall not be responsible to Tenant for same. xi) ALTERATION'S AND/OR IMPROVEMENTS: Tenant shall make no alterations or improvements to the leased premises; construct any building or make ariv other improvements on the leased premises, without the prior written consent of Landlord. Regardless of approval, all additions, improvements or enhancements of any sort made to the leased premises shall become the property of the Landlord at the end of this lease agreement. xii) ASSIGNMENT AND SUBLETTING: It is expressly understood and agreed by Tenant that Tenant shall not assign or sublease the leased premises xiii) REMEDIES OF LANDLORD: The failure of the Landlordto insist upon the strict performance of the terms; covenants, agreements and conditions herein contained shall not constitute or be construed as a waiver or relinquishment of the Landlord's right thereafter to enforce any such term, covenant, agreement, or condition, but the same shall continue in full force and effect, and Landlord's exercise of any right provided herein or by law shall not constitute a waiver of any other right which is provided herein or by law to Landlord. 14. ENTIRETY: This lease contains the entire agreement bew-een the parties hereto, and neither party is bound by any representations or agreements of any kind except as herein contained. This lease shall be governed by the laws of the Commonwealth of Kentucky. LLC 15. EFFECTIVE DATE: The effective date of this agreement shall be the date first \\ ritterr above. LANDLORD: TENANT: CITY OF PADUCAH PADUCAH CHCEFS BASEBALL CLUB. By:_ Title: IN By:_ Title: By:_ Title: Agenda Action Form Paducah City Commission Meeting Date: 23 February2016 Short Title: 432 Broadway Demolition — Change Order #2 ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin, Sheryl Chino Presentation By: Steve Ervin Background Information: On July 21, 2015 the City Commission adopted an ordinance (2015-7-827?) accepting the bid of Environmental Abatement, Inc. (EAI, Inc.) in the amount of $458,685.00 for the demolition of the condemned/unsafe structure at 432 Broadway. Work began on August 17, 2015 and was stopped on August 19, 2015 due to concerns regarding the stabilization of the adjacent property located at 430 Broadway. Work resumed on January 26, 2016 after stabilization measures were put in place (Both temporary and permanent). Due to the length of time between when work was stopped and when it resumed, EAI, Inc. incurred costs related to equipment rental, remobilization, etc. On December 8, 2015, the Conunission approved Change Order 41 (Ordinance 2.015-12-8330) in the amount of $20,933.00 to: ■ Increase rental charge for barricades, fence, toilets, and road plates for Nvo months; • Remobilization of equipment and personnel; ■ Property Survey; ■ Permanent Shoring Evaluation cost between EAI, Inc. & Associated Engineers; and, ■ Increased contract time of 103 Calendar Days making the completion date February 26, 2016. EAI, Inc. has submitted a second change order request regarding the 432 Broadway Demolition project in the amount of $10,830.00. The Change Order is related to: ■ Increase rental charge for barricades, fence, toilets, and road plates for two more months; and, ■ Increased contract time of 30 Calendar Days for a completion date of March 27, 2016. The additional time and additional rental charges stem from delays regarding work completed by the steel reinforcing contractor — Darnell Steel & Construction, LLC. EAI, Inc., due to safety concerns, did not want to re- mobilize and re -start demolition work while Darnell Steel & Construction workers were on-site, which added an additional 30 days to the project. (Please note that within a two month period, staff procured professional services, designed permanent shoring, bid the project and finalized stabilization work) Goal: ❑ Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: i - (D CD 3 �-j Account Number: Project Number; Finance Staff Recommendation: Authorize the mayor to execute Change Order #2. Attachments: Request for approval of Change Order #2 from EAI, Inc. Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: March 8, 2016 Short Title: LISTA Grant Acceptance ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Fork By: Paducah Tennis Association Presentation By: Mark Thompson Background Information: The Paducah Tennis Association, through their fund raising efforts for the Noble Park tennis shelter/restroom project, requested and has received a grant for the project from the United States Tennis Association. The LISTA grant totals $20,000 and includes funding for the shelter/restroom and the renovation of one court for youth tennis training. The project must be completed within 18 months of the date of the letter, Goal: ❑Strong Economy Z Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Tennis Court Shelter Project Finance Account Number: 040-8821-536.23-07 Project Number: PA0101 Staff Recommendation: Approval the agreement Attachment: USTA Supporting Documentation MHT Department Head City Clerk / Citi' Manager U - jA- �d'/�uuiselrtn the game February 25, 2016 Jane Gamble Paducah Tennis Association 4200 Buckner Lane Paducah, KY 42001 RE: USTA Facility Grant, TPA 2122 Bob Noble Park: Paducah, KY Dear Jane, Congratulations! I am pleased to inform you that Paducah Tennis Association has been selected to receive $20,000.00 in USTA Facility Grant funds for converting one 78 foot tennis court to two 36 foot courts, and constructing a support building and sidewalks at tennis complex at Bob Noble Park, These funds will be available for 18 months from the date of this letter. After this time, your grant funds may be forfeited. The grant funds will be distributed as the project construction progresses and the attached accountability form is returned and approved. Please note that any changes to the scope of work after receipt of this letter require written approval by the USTA. This award is based on the satisfactory completion of our technical review process and funds have been awarded based on the documentation provided and subsequently approved by the USTA. Any changes inconsistent with the submitted design drawings including the addition of other playing lines will void your funding award. Please contact your National Project Consultant, Robin Jones, with any requested changes. The USTA hopes you use this opportunity to publicize your facility and tennis in your community. The USTA would like to celebrate the announcement with you; please call Robin if you need additional information or to coordinate interviews with USTA staff as you announce the grant. A goal of the grant is to provide communities access to safe, appealing and functional tennis environments, and we are happy to partner with Paducah Tennis Association to help achieve this goal in Paducah, KY, The essence of this initiative is to assist communities, leveraging their tennis facilities to promote lifelong healthy activity, and to improve their programming by advancing the latest tennis innovations for all program types, Sincerely, V�x - Virgil Christian Senior Director, Market Development & Collegiate Tennis United States Tennis Association Cc: John Callen, Executive Director, USTA Southern Robin Jones, USTA Facility Consultant, National ORDINANCE NO. 2016 -3 - AN ORDINANCE ACCEPTING A GRANT AWARD FROM THE ]UNITED STATES TENNIS ASSOCIATION PARTNERING WITH THE. PADUCAH TENNIS ASSOCIATION FOR THE NOBLE PARK TENNIS SHELTER/RESTROOM PROJECT WHEREAS, the Paducah Tennis Association has been granted $20,000 from the United States Tennis Association to be used for the Noble Park Tennis Shelter/Restroom Project: and WHEREAS, the Paducah Tennis Association wishes to provide the grant funds to the City of Paducah in order to provide communities access to safe. appealing and functional tennis environments; and 'AHEREAS, the City of Paducah now desires to accept the grant award. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby accepts a grant award in the amount of $20,000 from the United States Tennis Association in partnership with the Paducah Tennis Association. These funds will be used for the Noble Park Tennis Shelter/Restroom Project. The award does not require any local matching funds. account. SECTION 2. The funds xill be deposited into the Tennis Court Shelter Project SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 8, 2016 Adopted by the Board of Commissioners, March 15, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 15, 2016 Published by The Paducah Saar, \ord\plan\grants\parks-noble park shelter -restroom project 3-2016 Agenda Action Form Paducah City Commission Meeting Date; March 8, 2016 Short Title: Contract for the Renovation of the Police Department Annex Building located at 1410 Broadway ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff'\Vork By: Angela Weeks; EPW Proj Mgr Presentation Bv: Rick Murphy, P.E., City Engineer -Public works Director Brandon Barnhill, Police Chief Background Information: On March 3, 2016, sealed written bids were opened for the Ream,ation of the Police Department Annex building located at 1410 Broadway. Two responsive bids were received, with Midstates Construction Co., Inc., submitting the lowest total bid in the amount of $198,399.00. The budgeted amount for this work was $200,000. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Do«nto«ns Funds Available: Account Name: Police Annex Renovalion 72� Account Number: 040-1616-521-4207 in nce Project Number: P00088* Staff Recommendation: To receive and file the attached bids, and adopt an Ordinance autliorizing the Mayor to execute a contract with Midstates Construction Co., Inc., for the Renovation of the Police Department Annex Building located at 1410 Broadway in the amount of $198,399.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract %, Department ead City Clerk City Mactager NS& 4 X14%* if, 4# �4b -fvvm, ?.Pt Fy U)f ORDINANCE NO. 2016 -3 - AN ORDINANCE ACCEPTING THE BID OF MIDSTATES CONSTRUCTION CO., INC., FOR RENOVATION OF THE PADUCAH POLICE DEPARTMENT ANNEX BUILDING LOCATED AT 1410 BROADWAY, AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY; SECTION 1. That the City of Paducah accepts the bid of Midstates Construction Co., Inc., in the amount of 5198,399.00, for renovation of the Police Department Annex building located at 1410 Broad«°ay, said bid being in substantial compliance with the bid specifications, and as contained in the bid of Midstates Construction Co., Inc., oi' March 3, 2016. SECTION 2. That the Mayor be authorized to execute a contract with Midstates Construction Co., Inc., for renovation of the Police Department Annex building located 1410 Broadway, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. Expenditures for this project will be from project account P00088, account number 040-1616-521-4207. SECTION 4. This ordinance shall become effective upon summary publication pursuant to KRS Chapter 424, MaN-or ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 8, 2016 Adopted by the Board of Commissioners, March 15, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 15, 2016 Published by The Paducah Sun, \ord\police\bid-police dept building annex CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT PROJECT: RENOVATION OF THE POLICE ANNEX BUILDING BID DATE OPENING: MARCH 3, 2016, 2:00 PM OFFICIAL BIDDER OF RECORD: Contact: Mailing Address: Midstates Const Co., Inc Gary L. Gay 730 Northview Street Paducah, Kentucky Mitchell Const Co., LLC James Mitchell 342 Calvert Drive Paducah, Kentucky # ITEM DESCRIPTION LUMP SUM BID AMOUNT LUMP SUM BID AMOUNT 1 General Conditions S8,939.00 533,760.00 2 Masonry 57,581.00 516,460.00 3 Rough Carpentry T15,022.00 $15,59900 4 Interior CaseworK $10.12500 $16.88300 5 Insulation $7.328.00 S21,89800 6 Metal Siding Above Windows S5195.00 $17.34400 7 Doors $20,971.00 $31,06000 8 Aluminum Storefronts,.ANindows $13,74000 S16011 00 9 VJood-Studs/Drywall $28,584 00 $36,667.00 10 Flooring/Base 518,878 00 $27,86000 11 Painting (Interior) $7.779.00 513,371_00 12 Toilet Accessories S2,70500 $3,57800 13 Canopy $6,70000 $15,971.00 '4 Plumbing $16,92700 $27,16500 15 HVAC S27,925.00 583,79100 TOTAL CONTRACT BID $198,399.00 $377,418,00 REQUIRED DOCUMENTS: 1, Bid Bond - 51k of Bid Yes Yes 2 Bidder's Certificate Yes Yes PREFERENCE TO KENTUCKY BIDDERS: State Bidder is Resident Yes Yes RESPONSIVE & RESPONSIBLE BIDDER: Yes Yes BID RECOMMENDED FOR ACCEPTANCE Yes _ No Agenda Action Foran Paducah City Commission Meeting Date: (March l; 2016 Short Title: Purchase of a new Gradall ;Multi -Purpose Telescoping Excavator 4x2 for use in EPW-Street Division utilizing the Kentucky State Contract Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution F] Motion Staff \\'orl: By: Rand\' Crouch; EP\\' Maintenance Supt Presentation By: Hick Nhirphy, P.E.; Cite Engineer -Public Works Director Background Information: In accordance with the adopted Fleet Plan Budget, a new Gradall Multi -Purpose Telescoping Excavator 4x2 was authorized to be purchased for use in the EPW-Street Division. The authorized Kentucky State Contract vendor for a Gradall Telescoping Excavator \Model rXL 3100 is Southeastern Equipment Company, Inc.; located in Evansville, IN, who quoted a price of'5299,650.00 for this excavator. The KenntckvMaster Agreement number is MA 460-5) 1400000851. 3. Goal: ❑Strong Econoim ZQiiahty Services ❑Vital Neighborhoods ❑Restored Downto",I)s Funds Available: Account \'arae: Rolling Stock/Vehicles Fleet Lease Trust rind inance Account Number: 071-0210-542-400; Staff Recommendation: To authorize the purchase of a neer Gradall Multi -Purpose Telescoping Excavator 4x2 for use by the EPW-Street Division from Southeastern Equipment Co.. Inc., for a quoted price of' 5299.650.00, Attachments: Quote and KY Master Agreement Information n f Dopar tr ent/1 I . d Cit}- Clerk anger ORDINANCE NO. 2016 -3 - AN ORDINANCE AUTHORIZING THE PURCHASE OF A GRADALL MULTI-PURPOSE TELESCOPING EXCAVATOR FOR USE IN THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME WHEREAS, this equipment is available under State Contract No. MA 60514000008513, and competitive bidding is not required. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Finance Director is authorized to pay the total sum of $299,650.00 to Southeastern Equipment Company, Inc., for the purchase of one gradall multi-putpose telescoping excavator for use in the Engineering -Public Works Department/ Street Division, in compliance xvith Kentucky State Purchasing Contract. SECTION 2. The Mayor is hereby authorized to execute a contract with Southeastern Equipment Company, Inc., for the purchase of one gradall multi-purpose telescoping excavator, authorized in Section 1 above. SECTION 3. This expenditure shall be charged to Rolling Stock/Vehicles Fleet Trust Fund Account, account number 071-0210-542-40D5. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 8, 2016 Adopted by the Board of Commissioners, March 15, 2016 Recorded by Taminara S. Sanderson, City Clerk, March 15. 2016 Published by The Paducah Sun, •ord\pworks`.excavator 2016 state contract EQUIPMENT CO., INC, S 0 a T a PHONE SALES ORDER ACCOUNT NO. 1786750 NTY McCracken City of Paducah 300 S. Sth St. Paducah, KY 42003 NO. 270-444-8512 1-800.798-5438 www.southeasternequip.com 7444 Enterprise Park Circle office: Phone: 812-476-7321 Evansville, 1,1447715 Fax: 812-476.3050 Date: 17 -Feb -16 Terms: Financed By: Term: a Rate NET30 (-----------------------) (--------) (-----------------) CASH OR CHECK Delivery Date & VIA: NO CREDIT CARD SALES TSD Sold BY: Email rcrouchna,paducahky.cgov 7 Doug Arnold (775) QUAN. MAKE MODEL SERIAL NO. EQUIPMENT NO. PRICE 1 GRADALL XL3100 TBD $299,650 00 Commonwealth of Kentucky Master Agreement Doc ID No: MA 605 1400000851 3 (SPIRES 4-30-16) NEW Multi -Purpose Telescoping Excavator 4X2 60" Smooth Edge, Bolt On Reversable Cutting Edge Ditching Bucket Auxiliary Hydraulic Circuit and Controls to Operate Boom Mounted Attachments AIC & Heat In Upper and Lower Cabs AM/FM Radio in Upper and Lower Cabs Stobe Light, Work Light Package Manuals: 2 Operator, 2 Parts, 2 Service 2 Tool Boxes, Block Heater, Intake Grid Heater Year Make Model Serial No. Trade Allowance Machine Price 5299,650.00 Less Trade Allow. Trade Difference Freight/Shipping Purchaser hereby bargains. sells and conveys unto seller the above described Trade In equipment znd warrants and certifies it to be free and clear of liens, encumbrances. and security Interests except to the extend below. 1 Trade Allowance. .... S 2 Less Amount Owed To -, .,. 5 - 3 Net Trade Allowance,. SELLER RETAINS A SECURITY INTEREST IN THE PURCHASED GOODS UNTIL THE PRICE 15 FULLY PAID, SELLER AND MANUFACTURER MAKE NO REPRESENTATIONS OR FET TAX Sales Tax Exempt Total Price $299,650.00 Trade Payoff Total $299,650.00 Down Payment Unpaid Balance WARRANTIES, EXPRESSED OR IMPLIED (INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS) EXCEPT AS NOTED ON THIS CONTRACT WARRANTY THIS UNIT IS SOLD WITHOUT WARRANTY - "AS IS" CONDITION, INITIAL THIS UNIT IS SOLD WITH THE STANDARD GRADALL WARRANTY AS DESCRIBED IN THE MANUFACTURER'S OWNERS MANUAL X THIS UNIT IS SOLD WITH THE FOLLOWING WARRANTY: 2 Year/3000 Hr 1 Read this contract before you sign it 2 You are entitled to an exact and completely filled in copy of this contract when you sign it Keep it to protect your legal rights. 3 Purchaser acknowledges receipt of a fully completed copy of this contract and Purchaser waives nctice of the acceptance or rejection of this orcer by the seller 4 The additional terms and conditions set forth on the reverse side are part of this contract and are ircorporated herein by reference. It is understood that this is the entire agreement between the parties. Accepted for Southeastern Equipment Co., Inc. Doc ID No: MA 605 1400000851 3 Paae 1 of 24 ttF t Commonwealth of Kentucky MASTER AGREEMENT Show Doc ID number on all packages, Iumbero al rivoices and correspondence. Doc Description: Multi -Purpose Telescoping Excavator Doc ID No: MA 605 1400000851 3 1 Proc Folder: 3304972 Procurement Type: Standard Goods Effective Date: 2014-04-28 Expiration Date: 2016-04,30 Not To Exceed Amount dministered By: TOM HARTLEY uthority: elephone: 502-564-3916 Issued By: FAP1 1 1-35-00-G Amanda Lewis Reason For Modification: Renew contract for an additional twelve months as per the terms and conditions of the contract. All parties are in agreement. Renewal contract period will be from 5/01/15'thru 4/30/16. There are two optional renewal periods remaining on contract. Change Issuer to read Amanda Lewis. Vendor is in agreement with new Discrimination terms. SOUTHEASTERN EQUIPMENT 1982 FLORENCE PIKE BURLINGTON KY 41005 US nEt i lne GL pescripiaoti Deiiyery Days Quantlty : lssl�e Ur+it Price contract Amt Total Price , 1 Multi -Purpose Telescoping Excavator 120 0.00 EA 353,300.00000 0.00 000 6X 4 Extended Descri tp j2n Vendor Rep: Jerry Rice Vendor Phone: 859-586-6133 Vendor Email: jrice@southeasternEquip.com Tracked Excavator See Section 1.00 for detailed specifications To be Gradall XL4100-IV _,Line `.CL•t3escripfldn ? Qelivery days; ; 4uaniity 0 t t3nit Price ¢ontractAmt: Total Price:: 2 Multi -Purpose Telescoping Excavator 120 0.00 EA 259,650.00000 0.00 0.00 4X 2 Extended Description Tracked Excavator See Section 1.00 for detailed specifications To be Gradall XL3100-IV l lrle CL OesCrJptlon „- Deltvary DPys Quantity !s>ue tJiltt�PrlrO CQntrdct Amt , Total Prlce 3 Multi -Purpose Telescoping Excavator 120 0.00 EA 278750.00000 0.00 0.00 4X 4 Doc ID No: MA 605 1400000851 3 Extended Description Rubber Tired Excavator See Section 1.00 for detailed specifications K To be Gradall XL3300-III Lina Gt DesFriptiori' ' 081ivery Days y ' {tuan8ty n Unitl'r9c Contract Amt ' ; Total Price . 4 Mult-Purpose Telescoping Excavator 120 0.00 EA 16,600.00000 0.00 0.00 6X 6 Option Extended Description Mult-Purpose Telescoping Excavator 6X 6 Option To be Gradall XL4100-IV 6X6 'Line, CLL'Description Delivery Days'' Quantity ° { Uno Price Contract Amt Totei Price Issue 5 Mult-Purpose Telescoping Excavator 120 0.00 EA 23,000.00000 0.00 0.00 4X4 Option Extended Description Mult-Purpose Telescoping Excavator 4X4 Option To be Gradall XL3100 4X4 .Line CL Description Delivery Days Quantity : n ue issUnit Price Contract Amt Total Price. 6 Attachment and Extended Warranty 120 0.00 0.00000 0.00 0.00 Catalog Extended Description Vendor guarantees 5% off of their published list price for all attachments and extended warranties. The Gradall Attachment Pricing list is attached to the header. Total'Order Arnourit: 0.00 Agenda Action Form Paducah Cite Commission Meeting Date: '\-larch 1, 2016 Short Title: Purchase of One (1) Full Size 4 Door Sedan to be used by the Engineering Public Works Fleet Division (pool car). ®Ordinance ❑ Emergency ❑Municipal Order ❑ Resolution ❑ ;\•lotion Staff ftrk By: Rand\- Crouch; EPS\, Maintenance Supt. Kathy `Y'Vyan. EPS..' Admin Asst. III Presentation By: Rick N-lurpliv, P.E.; Citi- Engineer -Public \forks Director Background Information: On February 18, 2016, sealed written bids were opened for the purchase of one (1) Full Size 4 Door Sedan to be used by the Engineering Public Works Fleet Division. Two bids were received. One from Linwood Motors in the amount of 525.6{0.00, and one frons Paducah Ford in the amount of 525,852.00. The delivery time on the Sedan will be 56 days atter contract execution. This is to replace Two (2) Ford Crown Vic Vehicles (2003 & 2004 year models), unit is 807 and 808. «fiich are in the fleet plan. Goal: [:]Strong Economy MQuality Services ❑Vital Neighborhoods []Restored Do\Nntowns Funds Available: account \ame: Rolling Stocic/Vehicles Finance :account Number: _ Staff' Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with Linwood I /lotors for the purchase of one (I ) Dodge Charger for use by the Engineering Public NN orks Fleet Division in the total amount oi'S25;650.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract DepCiti' Clerk it Manager ORDINANCE NO. 2016 -3 - AN ORDINANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF ONE (1) DODGE CHARGER FOR USE BY THE ENGINEERING - PUBLIC WORKS DEPARTMENT FLEET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Linwood Motors in the total amount of $25,650.00, for the purchase of one (1) Dodge Charger for use by the Engineering - Public Works Department Fleet Division, said bid being in substantial compliance with bid specifications, as contained in the bid of Linwood Motors on February 18, 2016. SECTION 2. The Mayor is hereby authorized to execute a contract with L'Inwood Motors for the purchase of one (1) Dodge Charger, authorized in Section 1 above; according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Rolling Stock/Vehicles, account number 070-2215-541-4005. SECTION 4. This ordinance shall be read on two separate days and "i11 become effective upon summary publication pursuant to KRS Chapter 421. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 8, 2016 Adopted by the Board of Commissioners, March 15, 2016 Recorded by Tammara S. Sanderson, City Clerk, March 15, 2016 Published by The Paducah Sun, `,orftworksWehicle-dodge charger 3-2016 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT One (1) Full Size 4 Door Sedan LOWEST EVALUATED E31D BID OPENING: 2:00 P.M. CST on Thursday February 18 2016 OFFICIAL BIDDER OF RECORD Linwood Motors Paducah Ford Contact: Philip Morris Jeremy McNutt Mailing Address: 3345 Park Ave 3475 Park Ave 4. Compliance with Tech Specs form Paducah, KY 42001 Paducah KY 42001 One (1) Full Size 4 Door Sedan $25,650.00 $25,852.00 Delivery Time 56 days Not Listed Manufacturer: Dodge Charger Ford Taurus DOCUMENTS REQUIRED FOR COMPLIANCE SUBMITTED: 1. Bidder's Required Certification Yes Yes 2. Manufacturer Specifications Yes Yes 3, Warranty Information Yes Yes 4. Compliance with Tech Specs form Yes Yes 5. Deviations with Information None None Kentucky State Bidder Yes Yes Responsive & Responsible Bidder: Yes Yes Evaluation Score: 1 D00.00 945.20 BID RECOMMENDED FOR ACCEPTANCE Yes No oc!oo AGREEMENT Pane I of t CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE ONE (1) FULL SIZE 4 DOOR SEDAN THIS AGREEMENT, made this _ day of , 20i by and between the CITY OF PADUCAH, hereinafter called the OWNER, and LINWOOD MOTORS hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One (1) Full Size 4 Door Sedan to be used by the Engineering -Public Works Department, Fleet Division in full compliance with the Bid Proposal Dated February 18, 2016 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2, TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 56 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Twenty -Five Thousand Six Hundred Fifty Dollars ($25,650.00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity. interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6, THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR CITY OF PADUCAH, KENTUCKY BY BY TITLE Gayle Kaler. Mayor ADDRESS: ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267