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Home My WebLink AboutCCMPacket2014-03-25CITY MMM[SS[ON .NJEETING AGENDA FOR MARCF{ '>. 2014 5:30 P. M. ROLL CALL INVOCATION- "Pommy Tucker - Pastor for Caring and Senior :-adult Ministries - First Baptist of Paducah PLEDGE OF ALLEGI.a.NCE-Caroline Meiners, Paducah Tilghman High School Sophomore ADDITIONS/DELETIONS REPORT: 9 t I Operational Study - Almout & Associates i I. XIINUTES II. APPOINTMENTS A. Paducah Golf Commission III. -MOTIONS A. R & F Documents IV. NIt;NICIPAL ORDERS A. Personnel Actions i S. Holls2hold Hazaedous Waste Grant - S. ERVIN C. i✓{tutttal of Attnzrica-Communis}-Partnership A,,%-ard .application - S. ERVIN D. Adopt PHA .annual Plan for Section & Housing Utility Allowance - S. ERVIN/D. FUGATE E. Adopt Revised Section S Housing Utility Allowance - S. ERVIN/D. FUGATE I F. adopt the Section S Administrative Plan — S. ERVIN/D. FUGATE � ORDINANCES - ADOPTION ! A. Authorize Contract for Compost Grinding - R.'IL`RPHY B. Purchase In-Car Cameras & Sever for Police Dept. - POLICE CHIEF BARNHILL C. Approval of Deed and Assignment of Lease from IDA to City and County for the NIACCO Organiques Building — CITY MGR PEDERSON y i D. Interlocal Agreement between City, County & GPEDC for Appointing GPEDC As Project [Manager for Renovations to the tMACCO Organiques Building - CITY" NIGR PEDERSON VI. ORDINANCE - INTRODUCTION A. Declaration and Transfer of SuiPlus Property located at 5 IO Broadway - S. ERVIN B. Noble Park Pool Engineering Change Order #? with ICA - M. THOXIPSON y C. Purchase Rear Packer Truck for Solid Waste - R. )MURPHY D. Approve Addenduin No. ? to Employment Agreement for City i✓Ianager - CITY -IGR A VII. CITY MANAGER REPORT VIII. 'VIAYOR & COMMISSIONER CONINIENTS IX. PUBLIC COMMENTS X. EXECUTIVE SESSION NIAIRCH 11.'1114 Ata Regular Meeting of the Board of Coninii..ioner;, held on Tue>da3. N'larrh 11. 2014. at i:10 p.m.. in the Commission Chambers of Cit} Hall located at 300 South 5th Street. Manor K.der presided. and upon call of the roll hN the Citi Clerk. the following answered to their nanteN: Commissioners .Ahrahani, Gault. Rhode,. %'ikon and Nfayor Kaler (i). REPORT WALLACE PARI: PROJECT (As reported in the City Commission Highlights prepared by Public Information Officer Pam Spencer.) "Paducah -McCracken County Joint Sewer Agency (JSA) Executive Director John Hodges updated the Mayor and Commissioners on a project that will be getting a lot of attention. JSA anticipates work to start in April to separate the combined sewer system in the Wallace Park subdivision near the intersection of Alben Barkley Drive and Jackson Street. The work will begin at the intersection of Lone Oak Road and Forest Circle. This S3.8 million project has been designed and placed out to bid with API out of Calvert City receiving the contract. JSA has reached out to the neighborhood through letters and informational meetings starting back in 2012. Hodges is working to schedule another informational meeting for March 20. The project will affect approximately 80 homes. The work will occur in phases. Hodges says, "It's a 270 -day contract but you may not see us on your street for days or weeks."" MINUTES Conuuissioner,Ahraham offered motion. >econded by Commissioner Gault, that the re,idini of the Nfinmes for the March -1, 2014- City Coninik,sion meetin_, he %%aived and that the Minutes of meeting, prepared by die City Clerk he appro\ ed as wrwen. Adopted on call of the roll. yeas. Conimissioner` Abraham. Gault. Rhodes. Wilson and Manor Kaler (� ). MOTIONS R & F DOCUMEN'rS Commissioner Gault offered motion. seconded I)v Commi,ioner Abraham. dim the follo\\ inc, 11000nientS he IVCei%ed atd filed: 1 . Certificates of Liahilit� Insurance a. Circle P Enterprises. LLC h. NI P Lot+•son Construction. LLC c. Wilkins Construction Company. inc. d. Ra\ Black & Sun. lar. 2. Aun-eenients/Conu-acts: :t. Grant A,,reement "ith the Office of Homeland Security for the acceptance of the 3013 Homeland Security Grant Award for Police Department I -land -Held Radios (ORD # 2013-1 1-8096) h. Hotel Dec elopnient t.,reenieni cc ith Paducah Convention I-Iotel for (lie construction of a hotel in Dok%nto�xn Paducah (ORD # 2013-12.9109) c. Mediation Agreement with Aquatic Renovation Sy stents for the Moble Park Poul Rehahilitatiun Project (ORD # 2012-11-7993) d. Change Order # 1 \c ith Aquatic Renin ation S\ sterns for the Noble Part: Pool Rehabilitation Project (ORD # 3012-11-7993) e. ConiiriunicatiOnS Svsteni Aareenient with Motorola Solutions for Hand-held Radius for the Paducah Police Department (ORD # 2014-02-8116) f. Cooperation Agreement kith The United States of America Department of the Arniy for the Rehabilitation of a Federal Floud Control Work (ORD # 2013-01- 8110) _. Aareenient w ith The Federal Materials Company. LLC for the 2014-201; Concrete Read;-\fix Contact (ORD # 201-4-03-8131) h. Agreenient with ICA Engineering. ine. for professional inspection sen ices for the Greenway Trail Phase ll Project (ORD # 2014-02-8120) i. At,.reenient w irli the Professional Fire FiLflhters of Paducah. Local 168. International Association (if Flrefi$llters for FY 3014.2017 (ORD N 21)14-02- 8119) j. Agreement tsiih The Paducah Police Department Bargaining Unit for FY 2014- 2017 tORD # 2014-02-8118) \I.ARC FJ 1 1. _'O14 3. Paducah 1,V,uer \Forks Financial HiahIishts For Januar\ 201.1 Paducah Housing Authority Report on Examination of Financial Statements and Supplemental Data For the year ended March 31. 2013 BIDS for Ent=_ineering-Public Works COMPOST GRINDING OF TREE DEBRIS .AND YARD WASTE I . Central Pa\ ine Co.* 2. A_ricycle.Inc. 3. Em irottntental wood Recycling (Bid rejected) adenoteS r\ inning' hid MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Rhodes offered motion. seconded by Commissioner Wilson. that the Board of Commissioner of the City of Paducah order that the personnel changes on the attached list he appror ed, (SEE MUNICIPAL ORDER BOOK) ,adopted on call of the roll, yeas. Commissioners :khrahatn. Gault. Rhodes. \Nilson and Mit\oi Kaler (5). LAW ENFORCEMENT SERVICE FEE GRANT Commissioner \Filson offered notion, seconded by Contntissioner Rhodes. tial a Municipal Order entitled, ",A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION ,AND .ALL DOCUMENTS NECESSARY TO OBTAIN A 2014/201 i LAW ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP TO 58.400.00 FROM T14E KENTUCKY JUSTICE CABINET FOR THE PADUCAH POLICE DEPARTMENT TO OPERA'rE A ONE-YE:\R DLJI ENFORCEMEN'r PROGRAM". he adopted. Adopter) on call of the roll. yeas. Commissioners :Abraham. Gault. Rhodes. \Vikon and Mayor Killer (5). No#1759: B K 9 ORDINANCES — ADOPTION 2013 US BULLETPROOF VEST PARTNERSHIP GRANT AkYARD Coutmissiotter :�brahatn offered motion. seconder) Commissioner Gauh. that the Board of Commissioners adopt an ordinance entitled. --AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREES{ENT AND ALL. DOCUMENTS RELATING THERETO WITH TILE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized to execute :t Reimbursable Grant Agreement and all documents relatine thereto with the U. S. Department of Justice for a BUl1etpr00f Vest Partnership Grant Pro,,grant Award in the amount of 57.=33.5.61 For assistance with purchasing bulletprooF\ests to he used h; the Paducah Police Dgmrtntem. Adopted on call of the roll. yeas- Commissioners Abraham. Gault. Rhode,, Wilson and Mayor Kaler 0). ORD.# 2014-3-8122i BK 33 AUTHORIZE CHANGE ORDER #1 FOR THE OHIO RIVER BOAT LAUNCH PROJECT Commissioner Gault offered motion. seconder[ by Commissioner ,Abraham, that the Board of Contntissioners adopt an ordinance entitled. '-AN ORDINANCE ,AUTHORIZING AND DiREC'TING THE MAYOR TO EXECUTE CHANGE ORDER NO. I WITH JiM SMITH CONTRACTING CONIPANY. LLC FOR THE OH[O RIVER BOAT LAUNCH PROJECT". This ordinance is summarized as follows: The Mayor is hereby till( horized and directed to execute Chance Order No. I for it contract increase in the ant0unt of `517.1 39.83 For the Cit\ of Paducah's Ohio River Boat Launch Project. increasing the total contract ant0trnt t0 S_2.605.605.61. Adopted on call of the roll. yeas. Commissioners .Abraham. Gault. Wilson and \day or Kaler (-l). Nays. Commissioner Rhodes (1). ORD #2014-3-4123: BK 33 CLOSURE OF A PORTION OF RIDGEWOOD FROM TOPEKA TO OLYMPIA Conunis:ioner Rhodes offered motion. �ecunded b\ Commissioner Wilson, that the Board of Cumruissioners adopt an ordinance entitled. "AN ORDINANCE PROVIDING FOR THE MARCH 11. 2014 CLOSING OF.A PORTION OF RIDGEWOOD STREET BETWEEN TOPEKA :AVENUE .AND OLYMPIA ,AVENUE. ,AND AUTHORIZING THE .MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAN•IE". This ordinance i. stirl Mari/ed as follows: That the City of Paducah hereby,tudiori/es (lie closimw of a portion of Ridsev%ood Street hemeen Topeka A\ enue and 01) milia Avenue. and authorizes the lvIa\'or til execute all documents uecessar\ to complete the transfer of property to the property ow ser; in or abutting the Public \%ayS to be closed. Due to a di,cupanc) in the deed and on the plat. Rick Murphy. City Engineer. reoluestM the ordinance he tabled. TABLE ORDINANCE FOR CLOSURE OF A PORTION OF RIDGEWOOD FROM TOPEKA TO OLYMPIA Commissioner Wilson offered motion. ,,econded by Commissioner Gault. that clic ordinance introduced on February 25. 2014, entitled. "AN ORDINANCE PROVIDING FOR THE CLOSING OF,A PORTION OF RIDGEWOOD STREET BETWEEN TOPEKA :AVENUE AND OLYMPIA AVENUE. AND :AUTHORIZING THE MAYOR TO EXECUTE .ALL. DOCU',NIEtiTS RELATING TO S,A,NIE". he tabled. :adopted on call of the roll. yeas. Conullissinners ,Abraham. Gault. Rhodes, Wilson and .NLt)or Killer 0). CLOSURE OF A PORTION OF AN ALLEY FROM BETHEL TOWARD MAIN STREET Commissioner Abraham offered motion. seconded by Conntlissioner Gault. that the Board of Commissioners adopt an ordinance entitled. "AN ORDINANCE PROVIDING FOR THE CLOSING OF \ PORTION OF A I S' ,ALLEY FROM BETHEL STREET TOWARD MAIN STREET. AND AUTHORIZING THE MAYOR TO EXECUTE .ALL DOCUMENTS RELATING TO SAME". This ordinance is summarised as follows: The City of Paducah does hereby altthorize the closing of portion of an alley from Bethel Street to\uard Main Street, ant[ authorizes. empo\\ers and directs the �Ivlaror to execute a quitclaim deed from the Ci(y to the properO Ow rlers in or ahtttting the public ways to he closed. Adopted oil call of the roll, yeas. Conitnissioners .Abraham. Gault. Rhodcs. Wihon and Nla)or Kaler (5). ORD#2014-3-3124: BK 33 ORDINANCE — INTRODUCTIONS AUTHORIZE CONTRACT FOR COMPOST GRINDING Commissioner Gault offered motion. seconded by Commissioner :Abraham, that the Board of Contnlis,ioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CENTRAL PAVING COMPANY FOR COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE. AND AUTHORIZING THE LMAYOR TO EXECUTE A CONTRACT FOR SARIE," This ordinance is summarized as follows: That the City accepts the hid oFCentral Paving Company for compost grinding,, of tree debris and yard waste in the amlotuu of `5524.00 per (tour For the remaining Portion of the 2014 calendar year and \, ith three optional one-year term renewal,, and authorizes the Mayor to execute a camt•act for same. PURCHASE IN -CAR CAMERAS & SERVER FOR POLICE DEPT. Commissioner Rhodes offered motion. seconded b)' Conmli,sioner Wilson, that the Board of Commissioners introduce an ordinance entitled. "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY L-3 COMMUNICATIONS MOBILE VISION) FOR THE SOLE SOURCE PURCHASE OF DIGITAL IN -CAR CAMERAS AND .A NEW SERVER WITH REQUIRED SOFTWARE AND INSTALLATION TO BE USED BY THE PADUCAH POLICE DEPARTMENT ,AND ,AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance I, summarized as Follow'.: That the City of Paducah hereby authorize, the Finance Director to stake paynlevt to L Communications (Mobile Vision), in the annount of 525.123.001 For the purchase of two digital in -car camer,u. a newserver. soft\\ are and insta11110 11 to he used by the Paducah Police Department and authorizes the Ala)or to execute all documents relating to same. APPROVAL OF DEED AND ASSIGNMENT OF LEASE FOR IDA TO CITY AND COUNTY FOR THE MACCO ORGANIQUES BUILDING Commissioner Wilson offered utotion• seconded b) Commissioner Rhodes. that the Board of Commissioners introduce an ordinance entitled. "AN ORDINANCEAUTHORIZ_1NG AND :APPROVING THE ACQUISITION OF REAL PROPERTY LOCATED .AT 5455 MARCH 11, 201-1 COMMERCE DRIVE. PADUCAH. MCCRACKEN COUNTY. KENTUCKY AND ASSUMPTION OF THE LEASE AGREEMENT WITH MACCOORGANIQUES CORPORATION. FOR THE INIPROVEIMENT OFA PUBLIC PROJECT." This ordinance is sumnru•i/ed as lollotys: In this Ordinance the City of Paducah approves the acquisition of an undivided one-half (1/2) interest in the real property located at 545i Commerce Drile. Paducah. Kentucky and the assumption of the lease ohli,2atiuns of Paducah -McCracken Comity Industrial Development Authority under the Lease Agreement dated May 31.2013 \% itll MACCO Organiques Corporation. This Ordinance Further authorizes the Mayor of the City of Paducah. Kentucky to execute a general v%arranty deed and assignment agrezmznt to ,accomplish and consulnnlate the acquisition of the property. INTERLOCAL AGREEJIEVT BETVVEEN CITY, COC\TY & GPEDC FOR APPOINTING GPEDC AS PROJECT SIA\AGER FOR RENOVATIONS TO THE MACCO ORGANIQUES BUILDING Commissioner ,-Abraham offered notion, seconded by Commissioner Gault, that the Board of C01711lliSSI011ers itltrOLIUCe an ordinance entitled. "AN ORDINANCE OF THE CITY OF PAM TCAH. KENTUCKY. APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPER -FIVE AGREEMENT AMONG THE CITY OF PADUCAH. KENTUCKY. THE COUNTY OF MCCRACKEN. KENTUCKY, AND G.P.E.D.C. INC." This ordinance IN illll marl/ed as follo%�s: This Ordinance authorizes the City of Paducah. Ken►ucky 10 approve .and enter into an Interlocal Cooperative Agreement between the City of Paducah_ Kenmeky. the County of ivIcCracken. Kentucky. and G.P.E.D.C.. Inc.. pursuant to Sections 65? 10 to 65.300. inclusive. of the Kentucky Revised Statutes, as amended (the "Interlocal Act"). The Ordinance approves the Fora, of the Interlocal Cooperative Agreement presented to (he Board of Commissioners of the City. wilt such changes therein as shall not he adverse to the City and may he appro'.ed h) the Mayor. Tile Interlocal Cooperative Agreement sets forth the common plan of construction that the City Of PaduCah, County of NICCracken. and G.P.E.D.C.. Inc.. will follow toLtether to undertake the construction of Project Improvements to the building and site situated at 5455 Commerce Dicke. Paducah, McCracken County. Kentucky in the most cost effective planner pursualit (o this Agreement and the Interlocal Act for a rental arrangement vtitll MACCO Organiques Corporation. CITY MANAGER REPORT • City Tanager Pederson informed the Mayor and Commissioners (hat blouse Bill 399. which Mould eive Kentucks cities and Counties the ahility to use a limited use. local option sales tax. was approved with a 6 to 3 \ ote today by the House Committee on Elections. Constitutional Anhentlnhents. and Interemernmental Affairs. The hill is non being sent to the full House of Representative for consideration. (Per dee Cin Commisimn Highlights prepared b\ Public Information Officer Pain Spencer) • Budget preparation 1,, underway for FY2015. The City is anticipating, some revenue ,root th which gill help (o sustain current operational lelels. The Imestuent Fund Lvill require more intense decision making to help prioritize the expenditures of (hat fiend. A pre -budget workshop till he held, • Barbecue On the River. Inc., will he at next week's commission Illeetilh_ to _ive at presentation regarding the Barbecue On the River Festival. MAYOR & COMMISSIONER COMMENTS Commissioner Abraham com merited 011 the Barbecue on the Rit e Festival He would like all vendors to pay at least a minimum of 201-< of their net profit :o the charity they are representing. MdI or Kaler asked the Conimis11onery to Call their state representatives to bice support For House Bill 391 re_irditw fundine for 911. PUBLIC CONUMEN'TS Ronald Ward voiced his concerns of the increasim, rates of Paducah Potter, Upon notion the meeting .adjourned. ADOPTED: March 25. 2014 Cite Clerk Mayor MARCH It. 201-4 At a Regular Meeting_ of the Board of Cunlnli.siuncn. held on Tuesda\. March 11. 2014, ,u i:-10 p.111.. in lilt Commission Chambers of Cit\ Hall located at 300 South 5th Street. Minor Kater presided. and upon call of the roll h) [Ile Cit; Clerk. the following :ulswered to their name.: Commissioners Abraham. Gault. Rhodes. Wilson and Mawr Killer (5). REPORT WALLACE PARK PROJECT (As reported in the City Commission Highlights prepared by Public Information Officer Pam Spencer.) "Paducah -McCracken County Joint Sewer Agency (JSA) Executive Director John Hodges updated the Mayor and Commissioners on a project that will be getting a lot of attention. JSA anticipates work to start in April to separate the combined sewer system in the Wallace Park subdivision near the intersection of Alben Barkley Drive and Jackson Street. The work will begin at the intersection of Lone Oak Road and Forest Circle. This $3.8 million project has been designed and placed out to bid with API out of Calvert City receiving the contract. JSA has reached out to the neighborhood through letters and informational meetings starting back in 2012. Hodges is working to schedule another informational meeting for March 20. The project will affect approximately 80 homes. The work will occur in phases. Hodges says, "It's a 270 -day contract but you may not see us on your street for days or weeks."" MINUTES Commissioner Abraham offered motion. �ecollded by Cor11tilisJoner Gault. that the readine of the \bottles for the ,LI.u-ch 4, 2014. C'il\ C'omnlissnln IlleellnQ he \\:IiCed and that the \linutes of said meeting prepared h� the City Clerk he appro\ ed as written. Adopted on call of the roll, yea.. Connnissioners Ahrahanl, Gault. Rhodes. Wilson and \[a\or Kaler (>). MOTIONS R R F DOCUMENTS Conuniesioner Gault offered elution. ,econded by Conunissionrr Abi-Alaill. Illat the follo\\ ing clocunlents he recei\ed and filed: I. C'eriificaies of Liability Insurance a. Circle P Enterprises. LL -C h. t�I P La\\,on Cou,,trtiction. LLC c. \Vilkirls Construction Conlpan%. Inc. d. Ray Black R Son. Inc. ?. .\_�reenlents/Gunn acts: a. Grant A-reenletll with the Office of Homeland Security for the acceptance of the '_013 Homeland Security Grant ,A\card for Police Department Hand -Held Radio, (ORD # 2013-11-8096) I's, Hotel De\elopnlent Agreement \\ith Paducah Convention Hotel for the conse•uction ora hotel in Du\\nto\\n Paducah (ORD # 2013-12-8108) c. L\[ediation .agreement \\ ith ,Aquatic Reno\ anon Systems for the Noble Park Pool Rehabilitation Project (ORD # 2012-11-7993) d. Change Order # I wish .Ayualic Reno\ ation S)stenls for the Noble Park Pool Rehabilitation Project (ORD it 2012-11-7993) e. CUI11111Lill iCa6011, System .Agreement \\ith Motorola Solutions for Hand-held Radios for [lie Paducah Police Department (ORD # 2014-02-8116) f. Cooperation Agreement \\ illi The i.'nited States of America Department of [he Army for the Rehabilitation of a Federal Flood Control \York (ORD # 201 3-01- 8110) Agreement \\ith The Federal Materials Conlpam. LLC for the 2014-1015 Concrete Ready -Mix Contract (ORD # 201.4-02.8121) h. Agreement with [CA En,ineerieg. Inc. for Professional inspection ser\ ices for the Greenway Trail Phase Il Project (ORD # 201.1-02-8120) i. A!ree11)ell[ \\ iih the Profes,lol)al Fire Fiehters of Paducah. Local 168. International .As,uciati0e of Fire fie lite rs for FY 201.1-2017 (ORD # 2014-02- 8119) J. Agreement with The Paducah Police Department Bargaining Unit for FY -1014- 10 17 (ORD #'_014-02-8118) MARCH 11, _'ttla 3. Paducah Water Work, Financial Highlight, for Immao 2014 PalluCall HOuSing ,authority Report un Examination of Financial Statemem> and Supplemental Data For the year ended \larch 31, 2013 BIDS for Engineering -Public Works COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE I. Central Pavim-, Co., '_. Agric)cle.lne. 3. Emironmental Wood Rec;cling (Bid rejected) *denotes+'inning hid MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson. that the Board of Commissioner of the City of Paducah order that the personnel changes on the attached list he approved. (SEE \MUNICIPAL ORDER BOOK) Adopted on call of the roll. ; eas. Commissioners Abraham. Gault. Rhode,. Wilson and Mayor Kaler (5 ). LANV E`FORCE. IENT SERVICE FEE GRANT Commissioner Wilwil Offered motion. seconded by Commissioner Rhodes. That a Municipal Order entitled, " A MUNICIPAL ORDER AUT1-IORIZING THE MAYOR TO EXECUTE AN .APPLICATION AND ,ALL DOCUMENTS NECESSARY TO OBTAIN A 2014/2013 LAW ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP 1'O %_100,00 FROM THE KENTUCKY JUSTICE CABINET FOR THE P.ADUCAH POLICE DEPARTMENT TO OPERATE A UNE -YEAR DUI ENFORCEMENT PROGRA,M". he adopted. Adopted on call of the roll. yea,. Commissioners Abraham. Gault. Rhodes. Nilson and Mapl. Kaler (5). %10#1759: BK 9 ORDINANCES —.ADOPTION 2013 US BULLETPROOF VEST PARTNERSHIP GRANT AWARD Cmmmr„toner ,Abraham offered motion. seconded Commissioner Gault. that the Board of Conuuis,ioners adopt an ordinance entitled. "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEiIENT .AND ,ALL DOCUMENTS RELATING THERETO WITHTHE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST PARTNERSHIP GRANT PROGRAiL1 AWARD.•' This ordinance is summarized as f011oas: The Mayor is hereto authorized to execute it Reimbursable Grant Aareement and all documents relating thereto with the U. S. Department of Justice for a Bulletproof Vest Partnership Grant Program Award in the amount ot'$7.435.61 for assistance with purchasing bulletproof vests to he used by the Paducah Police Department. .adopted on call of the roll, yeas. Commissioners Abraham. Gault. Rhodes. Nikon and Ma\or Kaler (5). ORD.# 2014-3-8122): BK 33 AUTHORIZE CHANGE ORDER #1 FOR THE OHIO RIVER BOAT LAUNCH PROJECT Commissioner Gault Offered motion. Seconded lid Commissioner Abraham. that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ,AUTHORIZING ,AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. I WITH JIM SMITH CONTRACTING COMPANY. LLC FOR THE OHIO RIVER BOAT LAUNCH PROJECT". This Ordinance is summarized as follok+s: The Mayor i, hereby authorized and directed to execute Chan=e Order No. I For a contract increase in the amoum of.,, 17.139.9-1 for the Cit\ of Paducah", Ohio River Boat Launch Project. increasing the total contract amount to 52.605.605.61. :adopted on call of the roll. yeas. Cominksioners ,Abraham. Gault. Wilsoil and \•Iallor Kaler (4). Nar, Commissioner Rhode, (1). ORD #2014-1-8123: BK 33 CLOSURE OF A PORTION OF RIDGEWOOD FROM TOPEKA TO OLYMPIA Commissioner Rhodes offered motion. seconded by Commissioner Wilson. that the Board Of Commissioners adopt an ordinance entitled. "AN ORDIN.ANCL PROVIDING FOR THE MARCH I L '014 CLOSING OF A PORTION OF RIDGEW'OOD STREET BETWEEN TOPEKA AVENUE AND OLYMPIA AVENUE. AND AUTHORIZING THE �•IAYOR "r0 EXECUTE ALL DOCUMENTS RELATING TO SAME", This ordinance is summarized as follov s: That the Cit of Paducah hereby authorizes the closing of a portion of Ridgewood Street hem ezn Topeka A%emre and Olympia A\,enue. and authorizes the Ma,\or to execute all document; nese>sary to complete the Iran'rer of property to the property ua ners in or ahuttin, the public "ayS to he Closed. Due to a discrepancy in the deed and on the plat. Rick Murphy. City Engineer. requested the ordinance be tabled. TABLE ORDINANCE FOR CLOSURE OF A PORTION OF RIDGE\ OOD FROM TOPEKA, TO OLYMPIA Commissioner Wilson offered motion. seconded by Cuttt,»i�sioner Gault. that the ordinance introduced on February 25. 2014. entitled. "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF RIDGEWOOD STREET BETWEEN TOPEKA AVENUE AND OLYMPIA AVENUE. AND ,AUTHORIZING THE (MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME", be tabled. Adopted on call of the roll. yeas. Commissioners Abraham. Gault. Rhodes. Wilson and Mayor Kaler (5). CLOSURE OFA PORTION OF AN ALLEY FROM BETHEL TOWARD MAIN STREET Commissioner Abraham offered motion. seconded by Commissioner Gault. that the Board of Commissioners adopt an ordinance entitled. "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A 1 i' ALLEY FROM BETHEL STREET TOWARD MAIN STREET. AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUIMENTS RELATING TO SAME-. This ordinance is sunnitarized a: fol10\+'1,: The City of Paducah does hereby authorize the closing of portion of an alley from Bethel Street toward Main Street. and authortles. empowers and directs the Mayor to execute a quitclaim deed from the City to the property o,.t ners in or abutting the public ways to he closed. Adopted ou call of the roll. yeas. Commissioners Abraham. Gault. Rhodes. Wilson and \iayor Kaler 0 ). ORD#2014-3-8124: BK 33 ORDINANCE — INTRODUCTIONS AUTHORIZE CONTRACT FOR COMPOST GRINDING Commissioner Gault offered motion. seconded by Commissioner Abraham. that the Board of Commissioners introduce an ordinance entitled. --AN ORDINANCE ACCEPTING THE Bill OF CENTRAL PAVING COMPANY FOR COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE. AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME.- This ordinance is summarized as follo%\ s: That the City accepts the hid of Central Paving Company for compost grinding of tree debris and yard waste in the amount or 5524.00 per hour for the remaining portion of the 2014 calendar year and with three optional one-year term renewals, and authorizes the Mayor to execute a contract for sante. PURCHASE IN -CAR CAMERAS & SERVER FOR POLICE DEPT. Commissioner Rhodes offered motion. seconded by Commissioner Nilson. that the Board of Commissioners introduce an ordinance entitled. "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY L-3 COMMUNICATIONS (MOBILE VISION) FOR THE SOLE SOURCE PURCHASE OF DIGITAL IN -CAR CAMERAS AND A NEW SERVER WITH REQUIRED SOFTWARE AND INSTALLATION TO BE USED BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SA -.ME-. This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Directur to make payment to L-3 Communications (\dohile Vision). in the amount of S25.223.00. for the purchase of Ito digital in -car cameras. it new server. soflx�are and installation to lie used by the Paducah Police Department and authorizes the Mayor to execute all documents relating to tante. APPROVAL OF DEED AND ASSIGNMENT OF LEASE FOR IDA TO CITY AND COUNTY FOR THE MACCO ORGANIQUES BUILDING Con ntissiuner Wilson offered motion. seconded by Commissioner Rhodes. that the Board of Conunk,,ioners introduce an ordinance entitled. "AN ORDINANCE AUTHOR [ZING AND :APPROVING THE ACQUISITION OF REAL PROPERTY LOCATED AT 3435 MARCH 11. 2014 COMMERCE DRIVE. PADUC.AH. MCCRACKEN COUNTY. KENTUCKY .AND ,ASSUMPTION OF THE LEASE AGREEMENT WITH MACCO ORGANIQL'ES CORPORATION. FOR THE INIPROVEMENT OF A PUBLIC PROJECT." This ordinance is Stnnroarir..ztl a� folio\\ s: In this Ordinance the Cite of Paducah approves the acquisition of ,m undivided one-half (1/2) interest in the real property located at 54ii Commerce Drive. Paducah. Kentuck,\ and the assumption of the lease obligations of Paducah -McCracken County Indw,(riA Development Authority under the Lease Agreement dated Ma} 31. ?013 with NIACCO Oreaniques Corporation. This Ordinance further authorizes the Mayor of the City of Paducah. Kentucky to execute it general \\arranty deed and assignment agreement to accomplish and Consummate the acquisition of the property. INTERLOCAL AGREEMENT BETWEEN CITY, COUNTY & GPEDC FOR APPOINTING GPEDC AS PROJECT MANAGER FOR RENOVATIONS TO THE MACCO ORGANIQCES BUILDING Commissioner Abraham offered motion. seconded by Commissioner Gault. that the Board of Commissioners Introduce an ordinance entitled. --AN ORDINANCE OF THE CITY OF PADUCAH. KENTUCKY. APPROVING AND :AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERTIVE AGREEMENT ANIONG THE CITY OF P.ADUCAH. KENTUCKY, THE COUNTY OF MCCRACKE-N. KENTUCKY. AND G.P.E.D.C. INC.' This ordinance is .umtuarized as follows: This Ordinance authorizes the City ol• Paducah. Kentucky to approve arid enter into an Interlocal Cooperative ,Agreement between the City of Paducah. Kentucky. the County of McCracken. Kentucky. and G.P.E.D.C.. Inc.. pursuant to Sections 65.310 to 65.300, inchtsiye, of the Kentucky Revised Statutes. as amended (the "Interloca) ,Act"). The Ordinance approves the form of the Interlocal Cooperwi\e Agreement presented to the Board of Commissioners of the City. \\ Ith such changes therein as shall not he adverse to the City and may be approved by the Mayor. The Interlocal Cooperative .Agreement sets forth the common plan of construction that the City of Paducah. County of McCracken. and G.P.E.D.C.. Inc.. will follow together to undertake the construction of Project Improvements to the buildilW and site situated at 5455 Commerce Dri\ e. Paducah. ,blcCracken County. Kentuckv in the mom cost effective manner pursuant to this Agreement and the Interlocal .act for it rental arrangement with MACCO Or„aniques Corporation. CITY MANAGER REPORT • Cit) Ma eager Pederson informed the Mnyor and Commissioners that House Bill 399. w hick \\ould ��iye Kentuck; cities .end counties the ability to use it limited rue, local option sales tax. \L -as approved with it h to 3 vote today by the House Committee on Elections. Constitutional Amendments, and lmersovernmtental Affairs, The hill is now belly sent to the full House of Representative for consideration. (Per d,c Cu\ Comm,:,iun Nighlights p,epared b. Public Information Officer Pam Spencerl • Budget preparation is underway for FY201 i. The City is anticipating some re\enue growth \\hick will help to susuiin current operational le\els. The In\e>tment Fund "ill require more intense decision making to help prioritize the expenditure,, of that fund. pre -budget workshop \\ill he held. • Barbecue on the River. Inc.. will beat next week's commission meeliiw, to Live it presentation regarding the Barbecue on the River Festival. MAYOR & COMMISSIONER CONUIENTS Conunissioner Abraham commented an the Barbecue on the Ri\ er Festi�:al. hie would like all \endors to pay at least it minimum of?0<< of their net profit Io [he charity they ,ere representing. Mayor K:der asked the Commissioners to call their state representathes to voice support for House Bill 391 regardim_ funding for 911. PUBLIC COMMENTS Ronald Ward voiced his concerns of the increasing rates of Paducah Power. Upon motion the meeting adjourned. ADOPTED: March 35. 21014 City Clerk Mayor MARCH 25, 2014 1110ve that the follow -Ing documents be received and filed: DOCUMENTS Certificates of Liabil ity Insurance a. ONO iv1ac11inery Co. Inc. b. Raymond CtIll) COI)StrtrCtioll C. Murtco Inc. Rilo11t of �V iy Bond for Cleaver Constrllctiorl Co., Inc. Deed of Conveyance: Indcpendence Bancshares, Inc. Agreements/Contracts: a. Grecrnway Village Subdivision Phase I — Modification to Irrevocable Letter' of Credit No. 7773 b. Agreement with Pepsi MidAmerica Co. for exclusive beverage and snack lMrovider' service irn Paducall Parks Facilities Edwin J. Paxton Park Financial Statements for January -December, 2013 \Market 1 -louse Theatre of Paducah, Kentucky Inc. Financial Statements for years ended June 30, 2012 and 201 1 Market House Theatre of Paducah, Kentucky Inc. Financial Statements for years eroded June 30, 2013 and 2012 Luther F. Carson Tout- Rivers Center, hic. Financial Statemcrnts for Years ended June 30, 2012 and 201 1 I3IDS for Emyineeringg-Public `Yorks REAR PACKER REFUSE COLLECTION TRUCK ► . TAG Truck Center ?. Stringfellow Inc. *dcnotes w imunu bid CITY OF PADUCAH March 25, 2014 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. anager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS March 25, 2014 TERMINATIONS - PART-TIME (PIT}ITEMPORARYISEASONAL POSITION PARKS SERVICES REASON Payne. Raf-�dal G Part -Time Lar.cscape Person Resignation PPO/ - gTPPPT Lass,; M. Paul G PAYROLL ADJUST MENT SIT RANSFERS/PROMOTIONSITEMPORARY ASSIGNMENTS PREVIOUS POSITION AND BASE RATE OF PAY GccGr`TlvF' nATP .larch 12, 2014 CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY Floocwall Operator RO�V klaintenance Person NCS Non -Ex March 20. 2014 S 1 8.32;`Hr S 17.17;"H r Agenda Action Form Paducah City Commission Mectincy Date: 25 `March 2014 Short Title: 2014-2015 Kentucky Household Hazardous Waste Grant Application ❑Ordinance ❑ Emergency ® N-tunicipal Order ❑ Resolution ❑ Motion Staff Work By: Pam Souder, Chris Yarber. Sheryl Chino Presentation By: Steve Ervin Background information: The Kentucky Division of Waste Management. through the Household Hazardous Waste Award Program funds cities across the commonwealth for annual clean-up days. This cyrant award program provides a partial reimbursement for the expenses incurred by the city for the disposal and advertising education of Spring Clean-up Day. For the past 23 years. this project has been a collaborative effort between the McCracken County Fiscal COUt`t and the City of Paducah. On average 709 residents, comprised of 483 county_ (68%), and 226 city (320ro}. participate in the yearly clean-up day. The Engineering/'Public Works and Planning Departments desire to submit an application foi- the 2014- 2)015 Kentucky- Division of Waste 'Management Household Hazardous Waste Award Program. 71 -his grant requires a 25% cash or in-kind match. The City will act as the Lead Agency'FiscalyAgent and seeks an award of S43,912,_'50, which will be combined with the required local cash match of 514,637.0 for a project totaling 5-55.000. Local cash match will be divided equally between the cin and the county. As in previous years, the Citv's share of the local cash match will be paid through the En6neer.'Public Works account number 05-0-2209-53 l -200=1. Aiw award offered as a result of this application will require an Inter -local ,-agreement to be signed and will be brought before the City Commission and Fiscal Court for consideration. If the Commission desires to have this joint application submitted, it must authorize and direct the tilavor and,'or i/Mavor's designee to execute all required application documents. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds :=available: Account Name: .=account Number: 050-2209-531-2004 Finance Project Number: Staff Recommendation: approval Attac ltments: NIU`ICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORiZI\G THE 4IAVOR TO EXECUTE A _1014-2015 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF 1vASTE MANAGEMENT IN THE AMOUNT OFS43912.50TO ASSIST IN FUNDING THE CITY COUNTY ANNUAL CLEAN-UP DAY BE IT ORDERED BY THE CITY OF PADUCAH. KENI'hCKY: SECTION 1. The Mayor is hereby authorized to execute a joint application between die Ctv and the McCracken County Fiscal Court fora K,mltcky Household Ilazardous U ante Grant through the Kenntck\ Disision of 1ti asie Management in the amount of 543912.50 n asist in rundine the Cit\/Count}' Annual Clean-up Da\. SL-CTIQN '. The Cit\ JI Paducill and the McCracken County Fiscal Court hereb\, agree that the Ctv shall act as the lead government aeencv in meeting all _rant requirements, including the local cash match of 514.637.50 that \vlll he split 50/50 with the McCracken Count\ Fiscal Court. The Citv's match of S7.3I S.75 will be met by the Englnecnng/Public Works -914-2015 budget. SECTION 3. Fundmm* for the lord cash match will be subject :o appro\.al of appropriation m the EnvineerinrPuhhc Works FY2013 budget. SECTION 4. This order shall be in (sill force and effect from and after the late of its adoption. 1�la�t�r ATTEST. T.immara S. Sanderson. City Clerk .adopted b) the Board of Commiisioner,. March 25. 2011 R.corded b% Tammara S. Sanderson. Cu% Clerk. March 2i. 2011 \mo\�zrantsl\vaite cletul up da\ _2014.201; Agenda Action Form Paducah City Commission Meeting Date: 25 `-larclt 2014 Short Title: Mutual of America — Community Partnership Award application ❑Ordinance ❑ Emergency ®\[unicipal Order ❑ Resolution ❑ Motion Staff `Vork By: Stacey Grimes, Malinda Elrod-Baltz, Sheryl Chino Presentation Bv: Chief Brandon Barnhill. Steve Ervin Background Information: The 'N[tttttal of America Cotntnuniry Partnership ,A�and reco`nizes outstanding nonprofit organizations in the U.S. that have shown eieinplar- leadership b% facilitating partnerships with public. private, or social sector leaders and working together with them as equal partners, not as donors and recipients, to build a cohesive community that selves as a model for collaborating with others for the ;neater hood. The Community Partnership Award annually sponsors a national competition that allows organizations to demonstrate the value of their partnerships. An independent committee selects 10 organizations for the Community Partnership Award. The national award -wincing partnership receives S25,000 and a documentary video of their partnership. The iv[errvinan House Dotnestic Crisis Center in partnership with the Paducah Police Department proposes to submit an axyard application to The Mutual of America Community Partnership program for the HopeLine Drive and the Lethality Assessment Program; as vNell as. for their lone term partnership that has dated back to 1978. This long term partnership has been a collaborative effort to assist victims of domestic violence and to help end domestic violence in our cotnmunit\. The HopeLine Drive project involved the Paducah Police Department assisting the Nlerrytnan House is earning a $10.000 grant. The Lethality :Assessment Program is a collaboration program bemeen the police department and the N[errytnan House to predict the likelihood of future extreme violence or homicide in a domestic relationship. If awarded; the two agencies will split the award. The Paducah Police Department is seeking approval from the Commission to submit a joint award application for the Mutual of America Cotntnunity Partnership A\ ard. Goal ❑Strong Economy Quality Seri ices❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: account Name: ,account Number: Finance Project Number: Staff Recommendation: ,approval Attacluments: Department Head Cite Clerk Cit}' \.lanacTer L1,1l NIC IP.AL ORDER NO. A SIL.'NICIP.AL ORDER .APPROVING THE P.ADUC.AH POLICE DEPARTMENT TO PARTNER WITH MERRYMAN HOUSE DOMESTIC CRISIS CENTER FOR ,APPLICATION FOR ;A %IUTU.AL OF .ANIERIC.A-COM.MU�i ITY PARTNERSHIP AWARD IN THE AMOUNT OF S25.000 FOR THE HOPELINE DRIV E .AVD THE LETHALITY .ASSESS,MENT PROGR.ANI BE IT ORDERED BY THE CITY OF P.ADUC.AH. KENTUCKY: SECTION 1. The Cin of Paducah llereby approves the Paducall Police Department to partner with IvIZtl-votan House Domestic Crisis Center For application For a tilutual of .America -Community Partnership ,Award in the amount of S25.000 fu- the HopeLine Drive and the Lethality Assessment Prograill, tileM mars House �� ill he preparing the aw ird application. IF awarded, the two agencies will ,[)lit the award, No local match is required. SECTION _'. This order shall he In full Force and effect from ind atter the date of its adoption Mawr .ATTEST Tarllnulra S. Sanderson. Cit,, Clerk, Adopted by the Board of Corllnlissioneri. March 25. 2014 Recorded h; Tarllmara S. Sanderson. City Clerk. 1,Iarch 215. ?01-1 `.mo ,rants' poll Jzpc - merryman house° ❑ PA Agenda Action Form Paducah City Commission Meeting Date: 03 25'2014 Short Title: Adopt PHA Annual Plan for Section 8 Housing Ordinance ❑ Emergency © Munictipal Order ❑ Resolution ❑ Motion ❑ Stant `York By: Danny W. Fucate Presentation By; Danny W. Fugate Background Information: The Section S Honsing Program is required by federal regulatrolts to sllbInit Lin Alin lal Plan that describes the mission of the ,=lgenc'v for FY 2014. Staff leas pl-epal-ed the Plall, proi -ided all opporta" t)' for public revielt' & Comment, and subm ssloll is reclmred prior to April 1-5, 2014. The Mall ltpdates the Five Year Plcm mbin tied in 2010 and rotates any sabstantlal deviations, Goal: Strong Economy[] Quality Services[] Vital Neighborhoods❑ Restored DowntOW115❑ Funds Available: Account Name: N A Account Number: N A �1n�111C1' Staff Recommendation: Adopt PHA 2014 Annual Pian for the City of Paducah Section 8 Housing Choice "Voucher Program :attachments: PHA 20 1 4 AI�IlI la I�l cell Department Head Cite Clcrk City Manayier MUNICIPAL ORDER NO. \ MUNICIPAL ORDERADOPTING "CITY" OF P_1DUC_ H. KENTUCKY, PL"BLIC HOUSING AGENCY ANNUAL PLAN FOR SECTION 3 HOUSING CHOICE VOUCHER PROGRAM FOR FISCAL YEAR 2Ul- - WHEREAS. it is (Ile intent of the Cit% Of Paducah to ,uhmit .in .annual Plan, as required. to the U.S. Department of Housing &, Urban De%elopment to provide decent. safe. and sanitary rental lwusinZ assistance l'or-ligthle families and provide oppollunitles. pronime self- sufficiency and econoni'c Independence for Section 3 participant,. BE IT ORDERED BY THE CITY OF P_aDUCAH. KENTUCKY: SECTION 1. That the -Clt} of Paducah. Kentuek\,. Public Housim-, .-\Jenc% Annual Plan ror Section S Housing Choice Voucher Program for Fiscal Year 2014"; hzreb% adopted In its entirety . SECTION '_. This Order will be In Cull force and effect front and after the date of its adoption \tavor ATTEST: Tammara S. Sanderson, Cite Clerk Adopted h} rile Beard of Cumlinissioners. ~larch 25. -2014 Recorded h\ Tamniara S. Sanderson. City Clerk, March 25. _'t) 14 �nw�secS annu►1 plan 2014 PHA 5 -Year and U.S. Department of Housing and Urban ONIB No. 2577-0226 Development Expires 4/30/2011 Annual Plan Office of Public and Indian Housiog 1.0 PH.\ Information PHA Name. Citi of Paducah Section 8 Housing Program PHACodr. KY137 PFI.Y'fype• ❑ Small ❑ High Perforining ❑ Standard 0 HCV (Section SI PHA Fiscal Year Beginning: t\(\I YYYY): 07/01/2014 2.0 In%entory (based on ACC units at time of Number of PH unit: 1 0 aboke) Number of HCV units 554 3.0 1 Submission Type iQ 5 -Year and Annual Plan ® Anrluai Plan only ❑ 5 -Year Plan 0111� 4'(1 1 PHA Consortia Cl PHA Consortia- (Check box tl submitting a joint Pian and complete table bel. %% ) - >.(1 '-I ear ream. C umpEcic ntnts ? I and ?.= only at >-Year Plan update. 5.1 Mission. State the PIL\•s \!(;Sion for ser%inq the needs of low-income, ver% to%% -income, :end extremely low income families in the PIIA': i I juri &:non for the next tike years: 5 Coals and Objecli%es. Identify the PFIA•s quantttiable goals`ild ohtecti•:es that %%ill enah)e the PHA to serve the needs of 1cm-income and veru (ow-incon)e, and extremely lo%%-utcome families for the next In; Yeats. Include a repon en the progress the PIIA hay made u) meeting the finals j and obi.ctives described its the pre%ious 5 -Year Plan. - - 6.0 PH.\ Plan L .0 WeIllil'k ,ill PHA Plan el silents that ha%e been rekised b%• the PHA sutcc its last Annual Plan submis;ton 1) Local preference (weighted) 2) Payment Standard adjustment to .1i0 above FMR 3) Eligibility of graduated FSS participants 4) Homeownership asset exclusion 5) Supported Programs h hiattui the ,pc. it i,. location(c) a hcte tit: publi: lna. obtain ceptcs o f the i -Y cat- and Annual PH.\ Pian Fora ,ompie't; Inst o I ('11A Pian elements. sec Sccuon o.0 of the ln;lruction.i. City of Padticali, 505 S. 5"' Street, Rooth 208, Paducah KY 42003 7.0 Hope VI Mixed Finance Modernization or De%etopment. Demolition au(:or Miposhiom. Conversion of Public Housing, Homeomnership Programs. and Projec•t-basedY"ouchers. h%','20c;rCt:»-2)?'S:'u:_rata"hesepnrru»r,.rs.rrFi.zr:4. 3.11 Capital Impro%emews. Please compicu Patty S I through 5.3. as apph able -- - ^---� —^ V.I Capital Fund Program \nnu. Statcttteill Performance ant! Evaluation Report. �\sra;l ui the PFL\ i-Y';ar anJ .Ynnual Pltn. ammo+ll% T ,:,'ulplet and ,t(hntit the C::p,':,r± find P. no on Cm -mi HUD.: r0-; 1. fk)r etch :mi;m ani open CFP grant and C'FFP lw ncino. 8 Caphat Fund Program Fi%e-Year .action Plan.-\; part )fill,- subrni�sw n of the Annual Plat:, PH.\, must a, ntplm,- and submit the Cap :,i; Fir O Pro, •ant f`n 2-)'1-u I: tion Min. form Hl D-iin)'S 2. and subsequent annual upda(es tont rolling basal. e.g.. drop atncnt %;ar. and add l:ue�( year tura ti%c,.car periods Larg, :apual items must be included in the Fne•Y,ar \cion Plan. - 8-3 Capital Fund Financing Program (CFFP). ❑ Che,:of the PHA proposes i,) as: am portion o t'its Cann.tl Fungi N% -g- n (CFP; R:Hou<ma Facim; RIiF to r:pak deb: mc;urd to t"mane, tapiml tntpro%, nm nts P,t,,c I ot,2 form HAD -5007;14 201!31 No, of Um(s tit Each - PFI --k Participating PHA; " 'Code j Program ,1 lneludeCl in the t I Consortia Programs Not in the Prosram Consorira I'H HC\ -^ PHA 3. I I ! >.(1 '-I ear ream. C umpEcic ntnts ? I and ?.= only at >-Year Plan update. 5.1 Mission. State the PIL\•s \!(;Sion for ser%inq the needs of low-income, ver% to%% -income, :end extremely low income families in the PIIA': i I juri &:non for the next tike years: 5 Coals and Objecli%es. Identify the PFIA•s quantttiable goals`ild ohtecti•:es that %%ill enah)e the PHA to serve the needs of 1cm-income and veru (ow-incon)e, and extremely lo%%-utcome families for the next In; Yeats. Include a repon en the progress the PIIA hay made u) meeting the finals j and obi.ctives described its the pre%ious 5 -Year Plan. - - 6.0 PH.\ Plan L .0 WeIllil'k ,ill PHA Plan el silents that ha%e been rekised b%• the PHA sutcc its last Annual Plan submis;ton 1) Local preference (weighted) 2) Payment Standard adjustment to .1i0 above FMR 3) Eligibility of graduated FSS participants 4) Homeownership asset exclusion 5) Supported Programs h hiattui the ,pc. it i,. location(c) a hcte tit: publi: lna. obtain ceptcs o f the i -Y cat- and Annual PH.\ Pian Fora ,ompie't; Inst o I ('11A Pian elements. sec Sccuon o.0 of the ln;lruction.i. City of Padticali, 505 S. 5"' Street, Rooth 208, Paducah KY 42003 7.0 Hope VI Mixed Finance Modernization or De%etopment. Demolition au(:or Miposhiom. Conversion of Public Housing, Homeomnership Programs. and Projec•t-basedY"ouchers. h%','20c;rCt:»-2)?'S:'u:_rata"hesepnrru»r,.rs.rrFi.zr:4. 3.11 Capital Impro%emews. Please compicu Patty S I through 5.3. as apph able -- - ^---� —^ V.I Capital Fund Program \nnu. Statcttteill Performance ant! Evaluation Report. �\sra;l ui the PFL\ i-Y';ar anJ .Ynnual Pltn. ammo+ll% T ,:,'ulplet and ,t(hntit the C::p,':,r± find P. no on Cm -mi HUD.: r0-; 1. fk)r etch :mi;m ani open CFP grant and C'FFP lw ncino. 8 Caphat Fund Program Fi%e-Year .action Plan.-\; part )fill,- subrni�sw n of the Annual Plat:, PH.\, must a, ntplm,- and submit the Cap :,i; Fir O Pro, •ant f`n 2-)'1-u I: tion Min. form Hl D-iin)'S 2. and subsequent annual upda(es tont rolling basal. e.g.. drop atncnt %;ar. and add l:ue�( year tura ti%c,.car periods Larg, :apual items must be included in the Fne•Y,ar \cion Plan. - 8-3 Capital Fund Financing Program (CFFP). ❑ Che,:of the PHA proposes i,) as: am portion o t'its Cann.tl Fungi N% -g- n (CFP; R:Hou<ma Facim; RIiF to r:pak deb: mc;urd to t"mane, tapiml tntpro%, nm nts P,t,,c I ot,2 form HAD -5007;14 201!31 910 Housing \"eeds. Based ren information prodded by the applicable Consolidated Plan, information pros':ded by HUD. and other generall}al-ail.tbl: data. make a ream sable effort to idennly the housing needs of the low-income. %ery fox% -income. and ,xtremely las-income families %%Ito resid, at the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and etluii, groups, and other families a hr are on the public housing and Section 8 tenant -based assistance %%aiting lists. The identification of housing needs must address issues of affordability. supply. quality, accessibility, size of units, and location. The current %gaiting list of KX'137 consists of (18) elderly, (109) disabled and (539) families totaling 666 applicants. There are (32 1) African American, (338) White, (5 ) Hispanic anti (2) other race applicants on our waiting list. Local data and consolidated plan indicates the need for continued quality, affordable housing opportunities in our area. Families requiring two or more bedrooms continue to be greatest need with a growing population of disabled and elderly households. The waiting list has been closed and not accessed during the prior year as result of sequester and necessary reduction of program participants. The goals and objectives of the Commonwealth of KY Consolidated Plan supports the PHA Plan with the strategic goals of (a) to preserve the supply of safe, decent, sanitary and affordable rental housing for low income families through tenant based rental assistance (b) to promote self-sufficiency for low income families through financial assistance, homeownership counseling and other related educational opportunities (c) to promote housing opportunities for persons with special housing needs by increasing awareness and providing technical assistance to housing and service providers and (d) to encourage and strengthen partnerships among local governments, public agencies, for-profit and nonprofit organizations through enhanced coordination for the effective and efficient use of affordable housing resources. These goals and objectives parallel and support the PHA Plan goals and objectives (a) to improve the quality of assisted housing (b) to increase assisted housing choices and (c) to promote self-sufficiency and asset development of assisted families and (e) to ensure equal housing opportunities. 9.1 Strategy for addressing Housing Needs. Pros ide a brief description of the PHA•s stmugy for addre,sing the housing needs of families in the jurisdiction and on the waitinR list in the upcoming }'ear. Note: Small, Section 8 only, and high Performing PliAs complete only for .annual Plan submission %% ill) the 5 -fear Plan. 10.0 Additional Information Describe the t o!]nn'ing, as well as any additional infottnation HUD requested. (a) Pro2ress in Meeuns_ Mission and Goals. Pros ide a btief statement of the PHA's progrc;ss in meeting the mission and goals described in tit, S - year Plan. The goals and objectives of the five year plan are in progress by means of conducting outreach to potential landlords, -working to increase the percentage of employed persons in Assisted housing and undertaking of affirmative actions to ensure equip access to affordable Lousing. (b) Significant Amendment and Sub,ontial De%iation•Modiu,ation. Pro%idO the PH,Vi leiinilton of -'si_nitiCatlt .unendnta11t and" Substamial de%muOn, modification I•he significant amendments and substantial deviation/motlilteationfrenl the 5 year plan included ill annual plan is the establishment of weighted local preferences, payment standard adjustment to 5% above FLAIR. and the honleomnership asset exclusion policy: j KY137 definition of Significant Anlendlrent and Substantial is an%- chanties it) rent or admissions policies or organization of the waiting list; additions of new acti\ities not included in the current PHA Plan; and any change isith regard to homeo%%nership programs. 11,11 ! Required Submission for HUD Field Office Re%iee In addmon to the PHA Plan teiitrlme( l: D- )u -+r. PH \s must whim; the follo'•cIng i dJCum.nl5. ll,mS(ai tluou h+ei uta) be submitted %:tilt signmtn; b% mail or &%:ttonical:yuitlt SC.tnaed sl but clettrcrnic Submission t, el!,000agCC1. UnIS1hitlnrugh (ii musttieaua,hed.[e,urnicalh With the PHA Pfart \ole: "%illnotbeacxl'trd , b,. the Field Oftic, ia) FormHL"D-iul)--,PI-1tCa!:i/i:<u:,,,t;;,iC"n:rii_r.'c> :h!it_MifI1't;nucr,c,tR_l,rr:.tR.}!l,ruo,;i ah:hin:;udcsall ,a?iticatirns:claung Lo Ci%il Rights} ,h1 F out HL:D-i00-0. C:,':r": r:iu,t l%i a D,ir,:•r. _° :t'.;;:cpiu : (Pills r.ce:%ing CFP enotsonlc) ,! Form I -IL DSQn-l. C2!'!.'Ti:a:ior: „1 P.r.n::i±rs rn 1rrt.!rt ,rc: F_.1_r.ri 7 ,ns ..rciiu,: iPHAS CFP eranlS;,nl%i tdl Fora SF -LLL, r,,ei%ina CFP grant; onl% i tel Form SF-I.LL-.\.!)u:':,a!,t„'!_,C•n',i,r; L!nrr:asCow; fir:r:Dr:S--'!criIPffAsreceiknitryCFP grair.sonh f Rcs:dent .\d%i=of% Board i RAB±:ontm:nts- Comments r.cei%.d from the RAB must �)C submitted tis th, PH \ as an atta,lunrnt to Ili, PFI.\ Plan PHAs must also nuc lade a nan•am, describing th.n'.?na:}sis of ti±e re,,,nttr..nd:,iars and thc.lc.;sions m: do : n the>e room±n,n ia:intts e! ChLillenzed Elements hf Form Hl- D -:)n-: L C.:?i'-ri 1""'d R,• i (PHA> raeiuirz CFP _uraut, 0111%, i, FoimFILD-`0`i'i'.C.!,,n.).`Ftr±.!P;r_ ;,r1 .=•!z,:r.i.r:'JSP l.ncPIIA\ i..a%irwCFP grants %,nl:. Nee _' of'-' tor -m I I L D-50075 1•l '_HOi Agenda Action Form F� PA Paducah City Commission N/teetitlg Date: 03.25:'2014 Short Title: Adopt Revised Section 8 Housing Utility Allowances Ordinance ❑ Emergency 0 tilunicipal Order ❑ Resolution ❑ MOtiotl ❑ Staff `York By: Danny W. Fugate Presentation By: Danny W, Fugate Background Information: The Section 8 Housing Pl'ogram is required to animalll, rel'lew 1[tlldtl% rates ai1Cl adllst tencnit supplied 1ttllia- allowance clecllletions foi- pcli-ticipa it clfforclabilitV. ,4clizistii7ents in the utilitl- celloit ances (effective Mav 1, 2014) have been ii ade fol• the folio's ii7g iililltles that have cidiiistecl siilee Febrliary- 2013: Nrcilw-cll Gas- 9% increase Se �t'er- 1.1 % in crease Water- 2% increase Propene- 32.91010 inci-ease Electricity- 30'% i inci-ease (blewled i 6ae) Jcicksoil Plti•chase i 29riv hies -ease), PcIditcoh Nice)- (31% incj-ease) Goal: Strong Economy❑ Quality Services❑ Vital Nel2liborhoods❑ Restored Dowmowns❑ Funds Available: Account Name: N A Account NUMber: L A l-inance Staff Recommendation: Adopt Revised 2014 Utility Allowances for Section 8 Mousing Program Attachments: City of Paducah Section 8 HotIsing Utility Allowances and SLtpporting documentation from uti I ity p1-oVicjet-s. 0 Department Head A"lanager MU ICLPAL ORDER NO. A MUNICIPAL ORDER .ADOPTING REVISIONS OF THE UTILITY ALLOWANCES FOR THE SECTION 3 HOUSING PROGRAM AS REQUIRED BY THE HOUSING ,-SND CO,\i.\IU ITY' DE`'ELOP,\IENT ,-\CTOF 1974. AS REVISED BE IT ORDERED BY THE CITY OF PADUC_YF1. KENTUCKY: SECTION 1. That the Citi of Paducah adopts of (he Unlit\ Allo« anceJ for the Sec(it)ll S Hotlslflg Program reflectl[lL, certa'11 Lfl,,ill,,o5 ill [I([ll(\ SECTION 2, These racell beco[Ile etfectiv e \Ian I. 2014, SECTION 3. This Order shall be in full forc,-and �ffe::( frons mid anter (Ile date of its acloptio). \IL[%()r _ATTEST Tanl[lld[U S. Sanderson, Cilli Clerk: AJopted b% [lie Roard 0f Corllrrlis.,il)Iler's, March 15. 1()14 Recorded by T,tlilrriara S. Sanderson, City Clerk. -larch —�. 201-t 1014 Allowances for 5 5 5 U.S. Department of Housing 6 6 6 0008 Approval No. 2577-0169 Tenant -Furnished Utilities Actual Family Allowances To be used by the family to compute allowance. and Urban Development Utility or Service per month cost Comolete below for the actual unit rented. (ex3.07:31 2007) _ Heating — S rtaTe a =a^�y Office of Public and Indian Housing Cooking and Other Services V-- A r Conditioning — - - - - ACoress of a^.t See Public Reporting Statement and Instructions on back Waller Locality Seaver Unit Type Trash Collection l Date {n^�lcayy�y) Paducah/McCracken County Kentucky Range Microwave Duplex/Pownhouse/Rowhouse Refrigerator. -_._-_-• ._-r _- 05/01/2014 Utility or Service_Monthly Dollar Allowances Total S 0 BR 1 BR _ 2 BR 3 8R — — Heating a. Natural Gas 11 13 16 20 25 b. Bottle Gas 72 e4 117 140 156 c. Oil/ Electric 40 49 65 72 78 d, Coal/ Other Cooking a. Natural Gas 5 5 5 s a b. Bottle Gas 17 17 24 41 60 c. Oil/ Electric 3 4 7 9 0 d. Coal/ Other Other Electric 13 25 30 38 43 Air Conditioning 10 13 23 30 34 Water Heating a. Natural Gas a e 10 11 14 b. Bottle Gas 32 37 39 51 61 c. Oil / Electric 13 23 30 36 40 d- Coal / Other Water 22 22 22 26 32 Sewer 12 12 12 12 12 Trash Collection 17 17 17 17 17 Range"Microwave 5 5 5 5 5 Refrigerator 6 6 6 6 6 Other -- specify Actual Family Allowances To be used by the family to compute allowance. i Utility or Service per month cost Comolete below for the actual unit rented. _ Heating — S rtaTe a =a^�y Cooking Other Electrc V-- A r Conditioning — - - - - ACoress of a^.t Water Heating Waller Seaver Trash Collection l Range Microwave Refrigerator. -_._-_-• ._-r _- Plu^ t>_r of 3ecroo-s Total S form HUD -52667 (1297) Previous editions a e obsolete 'a'=z °' ' ret. Hanabook 7420.8 Allowances for U,S. Department of Housing and Urban Development Tenant -Furnished Utilities Office of Public and Indian Housing and Other Services See Public Reporting Statement and Instructions on back OMS Approval No. 2577.0169 (eXp. 07;31:2007) Locality 11 unit Type 51 Date (r,-eroa/yyYyl Paducah/McCracken county Kentucky Single Family/Manufactured Home 05/01/2014 Utilit or Service Y _._.-___ Monthly Dollar 17 - 5 0 BR _ 1 BR _ 289 3 BR - — _ 4 BR 5 BR Heating a. Natural Gas 20 N 25 26 b. Bottle Gas 140 169 186 C. Oil/ Electric -. � �-_-----'. 75 ----- _ - - 78 83 d. Coal / Other Cooking a. Natural Gas 5 8 e b. Bottle Gas 24 41 60 c. Oil/ Electric 7 9 9 d. Coal / Other Other Electric 30 38 43 Air Conditioning 25 33 35 Water Heating a. Natural Gas b. Bottle Gas c. Oil / Electric d. Coal/ Other Water Sewer Trash Collection Range/Microwave Refrigerator Other -- specify 10 11 39 51 30 36 22 26 12 12 17 17 5 5 14 61 40 32 12 17 5 6 5 6 Actual Family Allowances To oe used by the family to compute allowance. Utility or Service_ per month cost Complete below for the actual unit rented. Heating S - - -- - Cooking rla.�e of -73-:1y Other Electric Air Conditioning Aoor=_ss of U-�,t Water Heating - - 4u,nber of 3earooms Water Sewer _ ____ _ - _ _ Trash Collection RangeiMicrowave ------- --- --- - --- - _Refrigerator _ Other Total S form HUD -52667 (1297) P avfous editions are oosolete =ace 1 'f 1 ref. Handbook 7420.8 Allowances for 22 U.S. Department of Housing 22 OMB Approval No. 2577-0169 Tenant -Furnished Utilities 12 and Urban Development 12 (exp. 07/31/2007) Trash Collection 17 Office of Public and Indian Housing 17 17 and Other Services 5 5 5 5 See Public Reporting Statement and Instructions on back 6 6 6 Locality Other -- specify Unit Type Date immid4d-y/yy1 Paducah/McCracken County Kentucky Walk Up/Multi-family single level 05/01/2014 Utility or Service _ _ - Monthly Dollar Allowances _ __ 0 BR t SR-� 288 3 BR 4 BR 58R Heating a. Natural Gas ^' 101 -- - - 10 — — 14 � � _ - 16 - �` b. Bottle Gas 43 � - SS � 92 110,- l C. Oil/ Electric 30 —~ 38 � 43 51 d. Coat/ Other Cooking a. Natural Gas S 5 s 8 b. Bottle Gas 17: 17 24 41 c. Oil/ Electric 3 4 7 9 d. Coal/ Other—__ -- Other Electric 13 25 30 38 Air Conditioning 8 9 18 22 Water Heating a. Natural Gas 8 8' 10 11 b. Bottle Gas 32 37 39 51• c. Oil/ Electric 13 23 30 36 d. Coal / Other Water 22 22 22 26 Sewer 12 12 12 12 Trash Collection 17 17. 17 17 Range/Microwave 5 5 5 5 Refrigerator 6 6 6 6 Other -- specify Trash Collection Range/Microwave — Actual Family Allowances To be used by the family to compute allowance. Utility or Service _ _ per month cost — Complete below for the actual unit rented. Heating $ -------------- ---- ----- _... -- -- - ---- Name of Family --------- Cooking _ .-. �--- -• ---.-. -- _- -- -.- Other Electric -- --------- - — --- -- ---- -- ---- ---- ------.—_..__ - - - -- Air Conditioning-- -- Address of Unit Water Heating ---�-��.------ Water Sewer -- — _-_.�.----- - -- Trash Collection Range/Microwave — Number of Bedrooms Refrigerator Other Total --- --- - --- 5 form HUD -52667 (12197) Previous editions are obsolete Page t of 1 ref Handbook 7420.8 I'C PARICAH, SECTION 8 - FXiSTING HOUSHUG PROGRAM CITY FALL, P.O. BOX 2267 r'nona 270-44d-8628 1.830-2,17.2510 (TCD for hewing <mpaired only) Fax (270) 44-1.1352 f ebrtlary 4, 2014 Danny wm. Fugate, Program Administralo( PADUCAH, KNUCKY /0,00) -)Q r Atmos Energy f ! ATM, Lre;-onard4fa,lheliy 2d 0 -I -f1 -f 1-aTrfbTd-R-d. s 2 % nwcnsbom KY 423()3 Dear Sir: The City of Paducah Section $ Housing Prog-min is requu-ed by federal regulation under the U.S. Departnicnt of Housing & Urban Development, to ammilly review the cost acid allowances for resident supplied utilities. It is our responsibility to maintain these allowaltees at current anticipated costs to insure affordability for a maximum of 554 ren( assisted and homeownership families in Pad ticalili'McCracken Comity. Please supply to this Agency, (in percen(age form) any cost increase or decrease of your corresponding utility on the Below survey, retuni in the enclosed addressed envelope, fax to (270) 444-1.352 or e-mail to dfilgate n@ paducah.ky.gov . 1 greatly appreciate your assistance M our evaluation (lid request the irifomiation be rehimed by Fcbi teary 15, 2015, if you have any questions, please feel frcc to contact me at (270) 4,14-�62S' or e-mail at ditlgate@ lrtducah.ky,gov . Sincerely, Danny 1�Vr•tugatc Adiiulustrator (Residenhal Natural Gas) N;icllle:alt/�tilcC'i:lciccr> C'o>ruty, Kentlicicy Utility Slil-Vey Average residential utility rata per / { L (unit) February 2013 16 Average residential utility rate per �'- + (unit) February 2014 � � 2 J t 1� J � J 1 r °ii of rate chal)be from 20 i ;- Commelits: Tpt-7 /:,� % r�r= 4 r � C. % , and/or anticipated Mere<ase 61ril,g 2014- ° o Completed by Reprewr-tallve� ✓� �, ( � '' `— Datc � 1711--1 f- ---- - - Tff C M C I rAl L GAr SECTION 8 - EXISTING HOUSING PROGRAM CITY HALL, P O. BOX 2257 Phone 270-444-8628 1-800-247.2510 (TDD for hearing impaired only) Fax (270) 444-1352 February 4, 2014 PaducalvMcCracken County Joint Sewer Agency 621 Northview Paducah KY 42001 Dear Sir: Danny Wm. Fugate, Program Administrator rAUCA, ff1RCrV 42CC2-226'r R E C F I V E D"' FEB G b 2014 PaJucah,McC ra6ken Co. lolnt Sewer Agency The City of Paducah Section 8 Housing Program is required by federal regulations under the U.S. Department of Housing & Urban Development, to annually review the cost and allowances for resident supplied utilities. It is our responsibility to maintain these allowances at current anticipated costs to insure affordability for a maximwn of 554 rent assisted and homeownership families in Paducah/McCracken Countv. Please supply to this Agency, (in percentage form) any cost increase or decrease of your corresponding utility on the below survey, return in the enclosed addressed envelope, fax to (270) 444-1352 or e-mail to dfugate@ paducah.ky.gov . I greatly appreciate your assistance in our evaluation and request the information be returned by February 15, 2015. If you have any questions, please f; el free to contact me at (270) 444-8628 or e-mail at dtugate@ paducah.ky.gov Sincerely, Danny W. 4ate Administrator (Residential Sever) Pad ucahl'IN/TeCracken County, Ken#ucky Utility Survey Average residential utility rate per">.1nit) February 2013 1 z average residential utility rate per/,q iunit) February 2014 % of rate change from 2013- % , and/or anticipated increase during 2014- % Comments: Completed by Representative v Date T C r'ARCA� SECTION 8 - EXISTING HOUSING PROGRAM CITY HALL, P.O. BOX 2267 Phone 270-444-8628 1-800-247-2510 (TDD for hearing impaired only) Fax (270) 444-1352 February 4, 2014 Paducah Water `Yorks PO Box 23 77 Paducah KY 42002 Dear Sir: Danny Wm. Fugate, Program Administrator The City- of Paducah Section 8 Housing Program is required by federal regulations under the U.S. Department of Housing & Urban Development, to annually review the cost and allowances for resident supplied utilities. It is our responsibility to maintain these allowances at current anticipated costs to insure affordabilit- for a maximum of -54 rent assisted and homeownership families in Paducah/McCracken County. Please supply to this Agency, (in percentage form) any cost increase or decrease of your corresponding utility on the below survey, return in the enclosed addressed envelope, fax to (270) 444-1352 or e-mail to dfugateg paducah.ky.gov . 1 greatly appreciate your assistance in oiLir evaluation and request the information be returned by F%cbruary 15, 2015. If you have any questions, please feel free to contact me at (270) 444-8628 or e-mail at dfugate� paducah.ky.gov . Sincerer , Danny W, Fugate Administrator (Residential Fater) Paducah/`McCracken County, Kentucky Utility Survey =� ,doo c, �nS Averac,e residential utility rate pe1.r (unit} l ebr�lary 201 t2. 66 S,00 0 Average residential utility rate per csc�(>lnit) February 2014 19 �S % of rate change from 2013- % , and/or anticipated increase during 2014-a.D % Comments: Completed by Representative _ i_ kO s, — -_. Date __� Ao //Y Weekly Kentucky Propane Residential Price (Dollars per Gallon) i ela U.S. Flier," Information administration PETROLEUM & OTHER LIQUIDS OVERVIEW DArA ANALYSIS 3 PROJECTIONS view History:'.Veekl Doi,,Noad Data tXLS F le} Weekly Kentucky Propane Residential Price Collars per 3allon 5 E 2 Page l o f )' „_OSSARY FAQS 798 26CO 2 02 20C= 2d�6 2008 2610 2c,'2 2"13 — Weekly Kentucky Prooane Residential Price Chart Tools -- (no analysis appl;ed Weekly Kentucky Propane Residential Price (Dollars per Gallon) `Neek 2 wee< 1 Year-410n=.h E -d Cate v31ue 1994.Oc1 I.),CS )_)]J 1994 -Nov 1994 -Dec Q.)7: 1995 -Jar y:4' 1995•: eo 1995-?.1a:).)a; 1995-Ncv ): 1995-C?c '_ 1996 -Jan i 1995•-eo _ - 178 1996-klar 1996-Cct '•596 -Nov - -B-3 :3 " 1997 -jar 997 ��tar I'r' t997 -Oct ;5 OJ;i 1997 -No•, ! : ^3 1998 -Jan Q.)93 1998-ti•Ia: :•, CJ ].33- 1998-Cct 1998 -Nov I 1998 -Dec _ , ? )-1 1999 -Jan 1999-ceb )_» 1999 -'via, _ 1999.Oc: 1999 -Nov 1999 -Dec ! :: 2000 -Jan 2ceo•=eb ::1 Weekly Kentucky Propane Residential Price (Dollars per Gallon) `Neek 2 Week 7 "Volk : YveO, 5 End 02:8 V31�e End Date Value =na 03le va;: a End Date raa,c :3 " hap. wxw.eia.gov dna - pet hist. Leah[andler.ashx"n=PET&s=W_EPLLPA--PPS_SKY_... 2 17 2014 %v ccl,iy NeritUCKY t,ropane t< estclential Frice (Dollars per Galion) Page 2 of 3 V!Ek Week 2 'Week 3 1,14 ae k 4 'Week 5 Yila,.Wo,01 Eod 03te VAL;e -rd Dam Value End Date Value End Date Value End Date Value 2CCjO-.%Iar 13i5 200-OctI A9 N I 299 1 );:i !3114 i 1. 23 33" i1J 2C00 -Nov I 'A 131 i 11 !3 1-315 1! -10 1 35 H I_- 1362 20C0 -Dec 1104 1 1311 1,4-,6 1:11 14-4 1-125 i 110- 200 1 -Jan Q1 0! 08 L-22 01 is z _52 -A 22, 1.-128 )I -19 i2 2001 -Fab 05 1 02,12 111) 0219 I-)44 12.26 2001-1.1ar 3r5 :5.)5 03!2 1.443 133 1 415 200 1 -Oct 1 I133 !: )8 1.135 10.!3 1!22 1!2i 1.) 2001 -Nov 1 05 1 ]:,:2 1 A 26 11 :9 1 1:4 1 _26 2COt-Dec 1203 ! I.';0 IA 22 1:" 1'23 !2'4 1 i_ I: _541 2002 -Jan 0, 1151 14 L!50 0:21 i.133 01'_3 114•) 2CO2-Fab :',1 1.1 v) 1. 13 2002 -Mar -'-I A' 1. 1 !. t26 J3 t3 2002 -Oct I rj 1.7:14 1 104 10,21 i I i l0e:3 1_130 2002 -Nov I C. -I j45 1 i"I 1 1.13-1 11 A 1 14- 11 25 1.1 ill 2002 -Dec 1:0: I'll 12.09 :02 12.: A 1.229 23 1 24- 12 Mj !..'Si 2003 -Jan C;, 1 )l 0I 35- - 139 2003 -Feb 1 0:.!9 15;5 02.; " 1-5 i i 521, 2003 -Mar 03.1•) 1.580 03,-1- 1 %, i 2003 -Oct 1 16 25, 3 1269 1.291 2003 Nov i 0" 1 11 1.) 1.296 Mi, 1 :1 'A I327 2003 -Dec i 0 - 1 1-35; 1215 !.104 1-1-22 14-1, 2004 -Jan )j 1 4;) 41 12 1 ;a: 01 P) !.55(1 01 -16 1.3-2 2004 -Feb L54- 02.14 1 2004 -Mar 3.')i 15-15 J-11 cis 1 5 1 484 2004 -Oct 10"'4 1. 1`,', 1 : LS9_1 I0,; iil^,,_5 16,53 2CN-Nov -.434 11= :694 2004 -Dec -6; L-61 2C05 -Jan 41.1` '-_1 01 24 i.'66 2005 -Feb 0: 11 !.-55 0'.2 1.759 0-12S I 2005 -Mar 03 Ij- i.161) 03:14 L-630 2CO5-0c, !0i:-) 1.9-9 i0=1" 1 965 1021 1.1)8- W 31 2005 -Nov I I :114 11;14 11 11 1 1) i,) I : _,S 2C05 -Dec 12 1 1 .S,) 12 25 13- 1 20C6 -Jan 'j; )2 .53 A 09 A3 2053 0123 1053 Q 0;2 2CC6-Feb :)2i:-1-0-3 :0 f 2006 -Mar C3 C6 2 JU .33!13 018 U -)S 11""09 012 A 1 4'3 I< 31 i.);s 2006 -Nov ."A L)S_l 11 2.) IA;6 95 20C6 -Dec .2'A 12.13 'Jcl i2 23 1.1052 2007..'ar 01 2.15. "1 0122 1.765 Jl 29 20-3 2007 -Feb 02 C15 1)2 0: 2C07 -Mar '_:73> 43:1: 2007.Oct I^,r"8 2 3 -2'., 2007 -Nov 3. 3 2007-'ec 1-1 4P j 2008-jan 2 si� 01 _1� 2 i;s :3 2008 -Feb :4 313 02. S 3 )125 2008 -Mar 10 2008 -Oct 5-'4 1'1'!3 .51v 2,313 2n08-Mov 2-404 1: 2008 -Dec 2 i A 2155 i2 :3 114 12 22 2 _1: 2,009 -an 2009 -Feb IN 395 12 1 2009 -Mar 2009-Cct --'3 2C09 -Nov ):3 2C09-Cec 2010 -Jan j :,I 2010 -Fab 24-1 4 2153 201CA-lar .122 2 201C -Oct 1 3 li i i '_.1;1 1 2 1 2010 -Nov 1 . 2-' 2 iti4 2010 -Dec i t I 2125 - 2011-J5n 2C 11 -Feb .4 20! 1-Mar3-4 2011 -Oct 20! 1-.',Icv 20! I -Dec 2 1 2012 -Jan 535 1 09 0i IS 2.52,u 2012-FjD 2012 -Mar :-.t 531 5--) 2012 -Oct 2012 -Nov 2013-jan 2013-='_bB j3 -- -- )- /vim 2013 -Mar 2013 -Oct 2 J. Ci 2013 -No -4 20'3 -Dec 4 L4" 2011 -Jar 5 201 -I-Fib http: ww�\.ela,gov driav pet. -hist Lea ffiaiiciler.aslix')ii=PET&s=W-,EPL L.PA_.PRS_SKY1_... 2.172014 TSE C11) rf r"AR(Al- SECTION 8 - EXISTING HOUSING PROGRAM CITY HALL, PO BOX 2267 Phone 270-444-8628 1-800-247-2510 (TDD for hearing impaired only) Fax (270) 44.1-1352 February 4, 2014 Paducah PoNver Systems PO Box 180 Paducah KY 42002 Dear Sir: Danny Wm. Fugate, Program Administrator FAUCA�, �NLOA- 4.2CGM_)6r The City of Paducah Section 8 Housing Program is required by federal regulations under the U.S. Department of Housing & Urban Development, to annually review the cost and allowances for resident supplied utilities. It is our responsibility to maintain these allowances at current anticipated costs to insure affordability fora maximum of 554 rent assisted and homeownership families in Paducah/McCracken County. Please supply to this Agency, (in percentage form) any cost increase or decrease of your corresponding utility on the below survey, return in the enclosed addressed envelope, fax to (270) 444-1352 or e-mail to dfugate(p paducah.ky.gov . I greatly appreciate your assistance in our evaluation and request the information be returned by February 15, 2015. If you have any questions, please feel free to contact me at (270) 444-8628 or e-mail at dfugate@ paducah.ky.gov . Sincerely, t Danny W. ugate Administrator (Residential Electricity) Paducah/MicCracken County, Kentucky Utility Survey Average residential utility rate per (unit) February 2013 0 73 :;L -- Average residential utility rate per iC J11 (unit) February 2014 % of rate change from 2013- 3I%, and/or anticipated inerease dwing 2014- -5 % Comments: Completed by Representative _ __ Date Th[ C111 (f r'!Ar.LN[, SECTION 8 - EXISTING HOUSING PROGRAM CITY HALL. PQ BOX 2267 Phone 270.444-8628 1.800.247.2510 (TDD for hearing impaired only) Fax(270)444-1352 February 4, 2014 Jackson Purchase Energy ATTN: Terry Miller PO Bos 3188 Paducah KY 42002 Dear Sir: Danny Wm. Fugate, Program Administrator �AILC#,WTLR 4?cC')-_226 The City of Paducah Section 8 Housing Program is required by federal regulations under the U.S. Department of Housing & Urban Development, to mutually review the cost and allowances for resident supplied utilities. It is our responsibility to maintain these allowances at current anticipated costs to insure affordability for a maximum of 554 rent assisted and homeownership families in Paducah/McCracken County. Please supply to this Agency, (in percentage form) any cost increase or decrease of your corresponding utility on the below survey, return in the enclosed addressed envelope, fax to (270) 444-1352 or e-mail to dfugateu paducah.ky.gov . I gread v appreciate your assistance in our evaluation and request the information be returned by February 15, 2015. If you have any questions, please feel free to contact me at (270) 444-8628 or e-mail at dfugate@ paducah.ky.gov . Sincerely, Danny W. Fugate Administrator (Residential Electricity) 1PaducaliflivIeCracken County, Kentucky utility Survey Average residential utility rate per kf,,1 (unit) Febrti u y 2013 .076337 Average residential utility rate per k::'h (unit) February 2014 . t L4365 % of rate change from 2013- % , and/or anticipated increase du ing 2014- 29 % Comments: Completed by Representa 've T ° _ _ Date _2-13-20 14 Terry `tiller, :•lanajer of Customer Service Trf Circ c� rA��cai SECTION 8 - EXISTING HOUSING PROGRAM CITY HALL, P.O- BOX 2267 Phone 270-444-8628 1.800-247-2510 (TIO for hearing impaired only) Fax (270) 444.13 52 February 4, 2014 City of Paducah Engineering/Public Works ATTN: Pam Souder PO Box 2267 Paducah KY 42002 Dear Ms. Souder: Danny Wm. Fugate, Program Administrator [ARcA�,, r,f'RCRI2 O -))Cr The City of Paducah Section 8 Housing Program is required by federal regulations under the U,S. Department of Flousing & Urban Development, to annually review the cost and allowances for resident supplied utilities. ft is our responsibility to maintain these allowances at current anticipated costs to insure affordability for a maximum of 554 rent assisted and homeownership families in Paducah/McCracken County. Please supply to this Agency, (in percentage form) any cost increase or decrease of your corresponding utility on the below survey, return in the enclosed addressed envelope, fax to (270) 444-1352 or e-mail to dfugate@ paducah. ky.gov . l greatly appreciate your assistance in our evaluation and request the information be returned by February 15, 2015. If you have any questions, please feel free to contact me at (270) 444-8628 or e-mail at dfugate@ pad:icah.ky.gov . Sincerely, Danny W.Fugate Administrator (Residential Solid Waste) Pad ucah/Nt-cCracken County, Kentucky Utility Survey Average residential utility rate per Average residential utility rate per _ io of rate change from 2013- Comments: `\ (unit) February 2013 (unit) February 2014 % , and/or anticipated increase during 2014- % Completed by Representativ Date a �� - - —_� - - - PA Agenda Action Form Paducah City Commission Meeting Date: 3/25/2014 Short Title: Adopt PHA Administrative Plan for Section 8 Housing Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion ❑ Staff Work By: Danny W, Fugate Presentation By: Daruly W, Fugate Background Information: The Section 8 flousing Program is required by federal regulations to review and revise the Administrative Plan to reflect any changes its federal regulations, policies and/or local initiatives. The local policy changes incorporated in the revised plan includes: • Establish local vt-eighled participant selection preferences (pg.5/6) • adopt Payment Standard at 5% aboi,e published Fair Uarket Rents (pg. 18) • Establish eligibility of g)-adualed FSS participants (pg. 2 2/23) • Establish Asset Exclusion policy (pg.48) • Staten ieni ofScrpported Programs (pg.61 These revisions are incorporated as a part of the Streamlined Annual Plan and does result in significant amendment or sitbstantial deviation/modification of PHA Five Year or Anitual Plan Goal: Strong EconomyM Quality Services[] Vital i` ieighboi-hoods❑ Restored Dowiitowiis❑ Funds Available: Account Nacre: N/A Account Number: N/A Finance Staff Recommendation: Adopt Revised Administrative Plan for the City of Paducah Section 8 Program effective May 19 2014 Attachments: Administrative Plan (201 4) for City of Paducah Section 8 t -lousing Program Department Head City clerk- itv v(anager LW:NICIPAL ORDER NO. -k \IL;NICIPAL ORDER :ADOPTING TETE CITE" OF PADUCAH, KENTUCKY. PADUCAH HOUSING _-AGENCY REVISED ADM NISTRATIVE PLAN FOR SECTION 8 HOUSING WHEREAS. it is the intent of the City of Paducah, Kentucky. to provide decem. safe. and sam(ary rental housing for eligible families and provide opportunities. promote self- sufficiency, and economic independence for Section 8 participants and; WHEREAS. the Section 8 Housing Program is required by federal re,Tulations to review and revise the administrative Plan to reflect changes in federal regulations. policies and/or local initiatives. BE IT ORDERED BY THE CITY OF P_aDLCAH. KENTUCKY: SECTION 1. The City of PadtlCall hereby adopts the Citv of Paduc.ili. Kenrttck�, Paducah Housing a,encv Revised administrative Plan for Section S HOusin2 in its entirety. effec:ti-, e \fav 1. '_01 d. SECTION 2. This Order will be in full force atld effect from attd atter the date of its adoption Mayor .ATTEST Tammara S. Sanderson, C115 Clerk Adopted by the Board of Contntissioners. March 25. 2014 Recorded by Tammara S. Sanderson. City Clerk. March 25. 2014 \1110\sec3-admin plan 2014 2014 City of Paducah Section 8 Housing Administrative Plan CITY of PADUCAH KENTUCKY ADMINISTRATIVE PLAN HOUSING CHOICE VOUCHER PROGRAM KY -137 Lflcctivc Date: May 1, 2014, As Adopted by dic City of Paducah Boa -rd of Cornmissioncrs -Municipal Ordcr:4 2014 City of Paducah Section 8 Housing Administrative Plan titinimum Rent Monitoring Prograin Perfonnance Purged Files Family Self -Sufficiency Program Social Security"Supplemental Security Income Veritication Absence from Unit Family Information Provided to Owners Disapproval ofOwner Citizenship,'Eligible Immigration Status Administrative Fee Reserve Expenditures Protr gram Management Plan Fair Housing Policy and Equal Opportunity Housing Plan Continued assistance After Family Break -Up Special Housing Types Restrictions on Number of Moves by a Participant Family HCV Homeownership Pro�_,rain Project Based Voucher Program Violence Against Worneti and Department of Justice act Limited English Proficient (LEP) Policy Reduction of Families Due to Reduced Funding Management assessment Objectives Supported Programs 3 is 1s 19 19 23 23 24 24 24 24 24 25 26 39 40 48 J �) JJ 59 60 61 2094 City of Paducah Section 8 Housing Administrative Plan 2. Eligibility Determination - The PHA will use a simple pre -application form as suggested by HUD that will enable us to make a preliminary determination of eligibility. Complete applications of eligible families will be arranged by date and time of application. Eligibility Criteria: A. Applicant must be: a. Two or more people related by blood, marriage or operation of law b. A single person who is elderly, disabled, or pregnant I . Elderly defined as head of household at least 62 years of age 2. Disabled defined as head of household having a physical or mental disability that is of long and indefinite duration, impedes ability to live independently and is of such a nature that the person's ability to live independently could be improved by more suitable housing or as head of household with physical, mental or developmental disability as defined by Section 223 of the Social Security Act, or a developmental disability described as attributable to a mental and/or physical impainnent; was manifested before age 22; is likely to continue indefinitely; results in substantial functional limitations in 3 or more of the following areas; capacity for independent living, self-care; receptive and expressive language; learning; mobility; self- direction; and economic self-sufficiency; and require special, interdisciplinary, or generic care, treatment, or other services that are of lifelong or extended duration and are individually planned and coordinated. 4. Single, non -elderly, non -disabled applicant B. Applicant must be of the very low income status as established by HUD reflecting 50% of the median income. a. Annual income (gross income) is compared to income limits published by the Federal Register. 3. Selection of Program Participants, Local Preferences - The PHA will utilize the following weighted local preferences in the classification of families and placement on the waiting list. Priority will be given utilizing a point system and organized on the waiting list by time and date of application in the following order in coordination with the income targeting criteria as follows: A. (20 points) Eligible victims of domestic violence with appropriate certification in regards to the "Violence Against Women and Department of Justice Reauthorization Act of 2005" or current legislation regarding violence against women. B. (15 points) Eligible applicants who are currently enrolled or enrolled to be full-time students (minimum 12 credit hours per semester) at an institution 5 2014 City of Paducah Section 8 Housing Administrative Plan defined in Section 102 of the Controlled Substance Act (21 U.S.C. 802)] b. The felonious use, or possession of a controlled substance. c. Illegal drug use or pattern of illegal drug use that may interfere with the safety or welfare of other tenants. d. Abuse of alcohol or pattern of such abuse that may interfere with the safety or we] fare of other tenants. C. Violent criminal activity includes any felonious criminal activity that has as one of its elements, the use, attempted use, or threatened use of physical force against the person or property of another. L Felonious is described as criminal activity classified as a felony under Federal, State or Local Laws. f. Any criminal activity that threatens the safety or welfare of other residents. g. Manufacture or producing ofinetharnphetamine (will receive a lifetime ban) h. Family member fleeing to avoid prosecution or custody or confinement atter conviction for a felony or high misdemeanor i. Sex offenders subject to a lifetime sex offender registration Considerations in Denials and Termination - a. This Agency will deny or tenninate assistance if the preponderance of the evidence indicates that a Family member has engaged in such activity regardless of whether the Family member has been arrested or convicted. b. This Agency will consider all circumstances in each case i.e. seriousness of offense, extent of Family member participation, effects of denial or termination on other Family members, etc, c. This Agency shall Give the applicant or participant an opportunity for an informal hearing procedures. d. The PHA will deny assistance to applicants who have been evicted from public housing or terminated from assisted housing within the past 3 years for drug related activities, except for the manufacture or producing of methamphetamine on the premise of the assisted unit which will permanently deny eligibility for assisted housitlg. Criminal Background Checks - Each applicant will be screened for criminal conviction records by reviewing police, court records, probation and parole records and/or landlord references. These records be used only for applicant screening and termination purposes and will be destroyed once the purpose of their use is completed. Applicants rejected because of criminal records will be given a copy of the record and Opportunity to dispute its accuracy and relevance. Verifying Income and Determining Gross Family Contribution - 7 2014 City of Paducah Section 8 Housing Administrative Plan 1. A pre -lease inspection. i. The Program Administrator may have a tenant who has a unit that is questionable under the Section 8 Program and may want a pre -lease inspection made. The Program Administrator will make an appointment with the tenant and landlord to conduct a pre -lease inspection using the Housing Quality Standards. it' . The Section 8 Program Administrator and Inspector must follow the Housing Quality Standards with special regard to the plumbing and electrical systems. When inspecting a unit the Program Administrator and Inspector will took beyond the obvious new cosmetic remodeling. A unit may look clean and nicely decorated but present subliminal health and safety hazard. ?. Initial Inspections. i. The Program Administrator and Inspector till in the inspection sheet and contact the tenant and inspection is made following the Housing Quality Standards and local codes to insure the unit is decent, safe and sanitary. ii. While conducting the inspection it is the responsibility of the Program Administrator and Inspector to note the unit's present condition listing any deficiencies that need correction. iii. After the inspection is completed the unit will be: a. Approved. b. Approved contingent upon repairing the identified deficiencies within a specified time. c. Unapproved. 3. Re-exam Inspection. i. Annually the PHA will conduct an inspection of the client's unit to deteiTnine that the dwelling continues to meet the approved standards. When a tenant is up for re-examination inspection, the Section 8 Program Administrator will notify the resident and landlord. The procedure for this inspection uses that same guidelines as the initial inspection. 4. Follow-up inspection. i. Once a unit has been inspected and is approved contingent upon seasonal repairs (e.g. painting exterior of unit in adverse weather conditions), the landlord has a due date in which to complete identified deficiencies. ii. After the due date has expired, the proper follow-up is made. If the repairs have been completed the unit is accepted. If the repairs are in progress an extension of time may be given. If repairs have not been initiated, the owner will be in violation of their Contract with the PHA and \611 be notified of 2094 City of Paducah Section 8 Housing Administrative Plan a. notify the PHA before vacating the dwelling unit. b. Supply such certification, release information or documentation as PHA or HUD determines to be necessary in the administration of the program including use by the PHA for a regularly scheduled re-examination of family income and composition in accordance with HUD requirements. c. Allow the PHA to inspect the dwelling unit at reasonable times and after reasonable notice. d. Use the dwelling unit solely for residence by the family, and as the family's principal place of residence. e. Not assign the lease or transfer the unit. B. Tire family shall not: a. Own or have any interest in the dwelling unit (other than in a manufactured home assisted under regulations or a member of a cooperative) b. Commit any fraud in connection with the Section 8 Housing Program. c. Receive assistance under the Section 8 Housing Program while occupying or receiving assistance for occupancy of any unit assisted under any Federal Housing Assistance Program (including any Section 8 Program) 11, Responsibilities of the PEIA - A. Publication and dissemination of information concerning the availability and nature of housing assistance for eligible families. B. Public invitation of owners to mace dwelling units available for leasing by eligible families and development of working relationships and contracts with landlords and appropriate associations and groups. C. Receipt and review of applications for vouchers, verification of family income, and other factors relating to eligibility and amount of assistance and maintenance of a waiting list. D. Issuance of vouchers. E. Notification of families determined to be ineligible. F. Provision of each voucher holder of basic information on applicable Housing Quality Standards and inspection procedures, search for and selection of housing, owner and tenant responsibilities, and basic rules. G. Determination of the amount of the total tenant payment and tenant rent. H. Determination of the amounts of housing assistance payments. L Explanation of program procedures to owners, including those who have been approached by voucher holders. J. Review of and action on requests for lease approval, including monitoring to assure that the limitations on use of Section 8 Housing Assistance in subsidize projects are observed. K. Making of housing assistance payments. L. Provision of housing information to assisted families and referral of such families to appropriate social service agencies upon request. 2014 City of Paducah Section 8 Housing Administrative Plan b. PHA must tenninated or deny assistance if family refuses to sign consent forms. 15. Unit Size Selection by Family - A, Vouchers may select larger unit than listed on voucher. a, Family subsidy will be based on the applicable payment standard for which the family is eligible. Not to exceed tenant payment greater than 40% of adjusted income. b. Utility allowance is given for the actual unit size selected. B. Vouchers may select smaller unit than listed on voucher. a. Must meet space standards in HQS standards. b. Subsidy would be based on unit size for which the family is eligible. c. Utility allowance is given for the actual unit size selected. 16. Termination of Tenancy - A. The owner shall not tenninate the tenancy of the family except for., a. Serious or repeated violation of the terms and conditions of the lease. b. Violation of Federal, State, or local law which imposes obligations on the family in connection with the occupancy and use of the dwelling unit and surrounding premises. c. Other good cause. B. The owner may evict the family from the contract unit only by instituting a court action. a. The owner must notify the PHA in writing of the commencement of procedures for termination of tenancy, at the same time that the owner gives notice to the family under State or local law. The notice to the PHA may be given by furnishing the PHA a copy of the notice to the talnIIy, 17. Grievance Procedures - A. Informal review of PHA decision on application for participation in program. a. The PHA shall give an applicant for participation in the PHA's Section 8 Housing Program prompt written notice of a decision denying assistance the applicant (including a decision denying listing on the PHA waiting list, Housing Choice Voucher of Family Participation in the Program). The notice shall contain a brief statement of the reason for the decision.The notice shall also state that the applicant may request an informal review of the decision, and shall describe how to obtain the informal review. b. The PHA shall give the applicant an opportunity for an informal review of the decision, in accordance with the review procedures established by the PHA. The informal review steal I be conducted by any person or persons designated by the PHA, other than the person who made or approved the decision under review of a subordinate of such person. The applicant shall be given an opportunity to present kvl-itten or oral objections to the PHA decision -The PHA shall promptly notify that 13 2094 City of Paducah Section 8 Housing Administrative Plan 3. To review the PHA to exercise any remedy against the owner under an outstanding contract, including the termination of housing assistance payments to the owner. 4. To review the PHA's decision not to approve a family's request for an extension of the voucher issued to an assisted family which wants to move to another dwelling unit with continued participation in the FHA's Section 8 Program. c. The PHA shall give the participant prompt written notice of a decision. The notice shall contain a brief statement of the reasons for that decision, The notice shall state that if the participant does not agree with the decision, the participant may request an informal hearing on the decision, and shall also state the time by which the request for an informal heating must be made by the participant. When the PHA determines the amount of the total tenant payment of the tenant rent, or detennines the number of bedrooms entered on the voucher of an assisted family which wants to move to another dwelling unit ,the PHA shall notify the participant that the participant may ask for an explanation of the basis of the PHA determination, and that, if the participant does not agree with the detennination, the participant may request an informal heating on the decision. d. if the PHA has decided to terminate Housing Assistance Payment on behalf of participant under an outstanding contract (and if the PHA is required to give the participant an infonnal hearing on the decision), the participant shall be afforded the opportunity for such informal hearing before the termination of Housing assistance Payments. e. in all cases where a hearing is required under paragraph (b), the PHA shall proceed with a hearing in a reasonable expeditious manner upon the request of a participant. f. The PHA shall adopt written procedures for conducting an informal hearing for participants in the PHA's Section 8 Program.The PHA hearing procedures shall comply with the following: 1. The hearing tnay be conducted by any person or persons designated by the PHA, other than the person who made or approved the decision under review or a subordinate of such a person. ?. At its own expense, the participant may be represented by a lawyer or other representative. 3. The person who conducts the hearing may regulate the conduce to the hearing in accordance with the PHA hearing procedures. 4. The PHA and the participant shall be given the opportunity to present evidence, and may question any witnesses. Evidence may be considered without regard to admissibility under the rules of evidence applicable to judicial proceeding. 5. The person who conducts the hearing shall issue a written decision, stating briefly the reasons for the decision. Factual 15 2014 City of Paducah Section 8 Housing Administrative Plan 2 Bedroom 6 3 Bedroom 8 4 Bedroom 10 B. Occupancy Standards Exceptions: Applicants may be given an exception to the established occupancy standards if determination is justified by the age, ser, health, disability, or relationship of family members or other individual circumstances. An exception will be considered if the applicant requests in writing the reasons and justification of such an exception based on the above factors. The Administrator will make the final determination of occupancy exceptions and document each case accordingly. 20. Annual. Re-examinations - All families will be re-examined at least annually to determine if they will continue to receive assistance and to recalculate total tenant payment and assistance payments. The family is required to provide verification of family incorne, composition, medical expenses (elderly), and unusual expenses. The recalculation of Housing Assistance Payments will be performed following the applicable method of the program. Any increase or decrease in the family's portion of rental payments will be calculated and notice will be sent to the landlord and participant in written form prior to the effective date of change. 21. utility Allowances - The utility allowance schedule for the Section 8 Program will be reviewed yearly and adjusted accordingly to insure participant affordability. 22. Rent Reasonableness - Housing Choice Voucher Program - Under the voucher program, the PHA will provide guidance to the family in securing a unit that is rept reasonable. We will assist the family, if requested, to negotiate a reasonable rent. We may disapprove a lease under the voucher program if the rent causes the tenant payment to exceed 40% of adjusted income or if the rent is not reasonable. Documentation of such will be presented to the owner of said property for an attempt to renegotiate a reasonable rent. The PHA will determine that the rent to owner is a reasonable rent it) comparison to rent for other comparable unassisted units. To assure this the PHA will consider the location, duality, size, unit type, and age of the subject unit and any amenities, housing se'ices, maintenance and utilities to be provided by the ownel- in accordance with the lease. The PHA will certif and document on a case by case basis that the approved rent does not exceed rents charged for comparable unassisted units. The bottom line is that the PHA wi [ I approach each unit and assure that the rent the assisted family pays is fall' for the product received. To do this after compal-ing all available data on our market we will ask ourselves the following question; If you were in the market to lease a unit, would you be willing to spend your own money to lease this unit in this location? If the answer is yes and there is adequate documentation to support the decision, the lease should be approved. If the person performing the rent test cannot support the rent request (including that they believe the unit to be worth the amount requested and their «'illinglless to ansa er yes to the above question} the lease wil l not be approved. 17 2014 City of Paducah Section 8 Housing Administrative Plan 28. Purged Files - All participant files purged by this Agency will retain the original application made by the family and will include the previous one year re-examination documentations and leasing contracts. 29. Fancily Self -Sufficiency Program - The City of Paducah Section 8 Housing has received approval to develop and implement a Family Self -Sufficiency (FSS) Program under the terms of the Annual Contributions Contract for KY 36-V137-008. The objectives of this action plan is to initially outline the policies and procedures for implementation of this FSS Program. The overall goal of The City of Paducah is to enable a maximum of 30 families to become economically and socially independent through the coordination and delivery of existing community services. Mandatory program size will reduce by the number of program graduates although the agency will continue to operate a voluntary program totaling 30 participants. Based on past experience with the Project Self -Sufficiency Program, it is known that there are both societal and individual barriers to break down before a family can leave Iona, term poverty. It is also understood that an effective FSS Program requires a mixture of creativity and flexibility, in addition to accountability, for both the family and setvice providers. A. Program Objectives The Program's objectives are listed as follows: Improve coordination of both plarming and delivery of services to participants of FSS based on the commitment to make families self-sufficient. Implement a case management system to identify needs, planning, and delivery of services to a FSS family based on the family's commitment to become self-sufficient. Document the implementation of services to be used for future planning of a broader-based FSS Program. Establish interagency partnerships to achieve high duality comprehensive service delivery to all members of a family with long-term results. Assess the accountability of the family, the case management. and the agencies and entities providing service and resources. B. Family Obiectives The family's objectives will be to achieve the following: Elevate itself from a status of dependency to that of self reliance and growth towards the goal of self-sufficiency. 19 2014 City of Paducah Section 8 Housing Administrative Plan The FSS program will offer the following support services in addition to Identified set -vice needs of specific family circumstance: Child Care Transportation Education Employment Personal Welfare Household Skills and Management Counseling (credit, personal, etc.) Other service and resources such as case managenient The identification of support needs will be established through case management, self evaluation, and need assessment. The process of identifying service providers will be done in coordination with the Program Coordinating Committee (PCC) in order to define, and access a broad range of support set -vices. F. Incenti vPc The FSS Program will offer participating families the opportunity to effectively become economically and socially independent of the welfare system through the coordination and provision of services designed to meet the goal of each individual participant. The Program will also provide for the establishment of an escrow account for any difference o f the increase in rent due to earned income in accordance with HUD regulations. G. Assurance of Non -Interference The City of Paducah Section 8 Housing Program hereby assures each family that any admission or right to occupy in accordance to lease provisions well not be effected by a family's participation or non participation in the FSS program. H. Termination The family's Contract of Participation may be terminated for any of the following reasons: Wheii the housing agency determines that the head or participating family member(s) has failed to fulfill the ten-ris of the contract and or any extension therefore. Withdrawal of the family from the FSS program. Matual consent of both patties. By such act as it is deemed inconsistent with the purpose of the FSS program. By operation of laic.-. 21 2014 City of Paducah Section 8 Housing Administrative Plan Any participant that has graduated and withdrew hinds or voluntarily withdrew from the FSS program shalt not be eligible to re -apply for FSS until all withdraw lands are repaid or 2 n p () years from last date of assistance. 30. Social Security and Supplemental Security Income Verification -The P will require verHA i hcation of SS and SSI income from each applicable participant and applicant by the provision of documents that indicate benefit amounts. p p and Upon receipt of SSiSSI Benefit History Report from HUD, we will review theapplicable tenant income history and notify the tenant of any discrepancy found that would adversely affect the amount of housing assistance provided. The tenant will be giver y opportunity to contest the findings through the normal infornial hearing process. 1 an If atter verifying that tenants received excessive housing assistance by not re orti «� al their income, the PHA will use various enforcement actions dee inQ p of benefits of the techtlique selected. Options selected includes but are not ori tide cost and 1. Immediate Restitution of limited to: 2. Repayment agreement 3. Retroactive Rent 4. Garnishment of Wages �. Prosecution 6. Termination of Assistance The PHA will use a confessed judgment note when immediate restitution or repayment agreetllent action is instituted. All Tenant Income Discrepancy Reports used as a control for recording resolution of SSiSSI income differences will be maintained for two years and destroyed. 3 t . Absence from Unit - Any family under the Section 8 prograrn may not be absent fi-om the unit for a period greater than 30 days consecutively unless for a medical situation kvllich may not exceed 180 days. The family is obligated to info►nl the PIIA upon family absence trom the unit. Any failure to inform or prolonged unit absence to exceed time limitation will result in tennination of rental assistance. The fatnily will be given the right to an informal hearing in all cases of termination because of unit absence. J2. Family Information Provided to Owners - The PHA will provide the followin(J information to owners (upon request) regarding a prospective teirant: A. The family's current address B. The name and address (if known) of the fatuity's present landlord C. Information known about tenancy's history of farnily members and'or documented drug or violent criminal activity by family rnernbers. D. The PHA will provide families a statement of policy on the provision of information to owners. The same type of information will be provided to all mvtlers and families. 2 J3 2014 City of Paducah Section 8 Housing Administrative Plan B. E ual O oi-tut�ity Housin Plan: The PHA is a participant in the tenant -based program and is required to comply with equal opportunity requirements imposed by contract or federal law (Ref: 24 CFR 982.54). This includes applicable requirements under: 3 The fair housing act, 42 U. S. C. 3610-3619 (implementing regulations at 24 CFR parts 100, et seq,); I Title VI of the Civil Rights Act of 1964, 42 U. S. C. 2000d (implementing regulations at 24 CFR part I); 3 The age discrimination act of 1975, 42 U. S. C. 6101-6107 (implementing regulations at 24 CFR, part 146); I Executive Order 1 1063, Equal Opportunity in Housing (1962), as amended, Executive Order 12259, 46 FR1253 (1980), as amended, Executive Order 128925 59FR 2939 (1994) (implementing regulations at 24 CFR, part 107); 13 Section 504 of the Rehabilitation Act of 1973, 29 U. S. C. 794 (implementing regulations at 24 CFR, part 8; and Title II ofthe Americans with Disabilities Act, 42 U. S. 0.12101, et seq. C. E ual Opportunity Posting Requirements: There shall be maintained in the PHA's office waiting room a bulletin board, �\ hich will accommodate the following posted materials: -71 Statement of Policies and Procedures Governing the Section 8 Administrative Plan. Open Occupancy notice (Applications being Accepted andior Not Accepted) I Income Limits for Admission. l Utility Allowances. Informal Review and Hearing Procedure. E Fair Housing Poster. 3 "Equal Opportunity in Employment" Poster, 38. Continued Assistance After Fancily Break -Up The PHA shall determine which family members will continue to receive assistance after a family break-up. The head of household, spouse or any adult member of the household must notify the PHA that there has been a family break-up and continued assistance is being requested. The assisted family member making the request must submit the request in writing to the PHA and request a determination. The request must be made within 10 calendar days of the break-up. The PHA will consider the following factors in making this determination: Assisted Unit: Whether the assistance should remain with faillily members remaining in the original assisted unit. 2J 2014 City of Paducah Section 8 Housing Administrative Plan (3) The PHA must permit use of any special housing type if needed as a reasonable accommodation so that the program is readily accessible to and usable by persons with disabilities in accordance with 24 CFR partS. (4) For occupancy of a manufactured home, see Sec. 982.620("a). C. Family choice of housing and housing type. The PHA may not set aside program funding for special housing types, or for a specific special housing type. The family chooses whether to rent housing that qualifies as a special housing type under this subpart, or as any specific special housing type, or to rent other eligible housing in accordance with requirements of the program. The PHA may not restrict the family's freedom to choose among available units in accordance with Sec. 982.353. D. Applicability of requirements. Except as modified by this subpart, requirements in the other subparts of this part apply to the special housing types. Provisions in this subpart only apply to a specific special housing type. The housing type is noted in the title of each section. 2. SI We Room Occupancy (SRO) A. SRO: General. Sec. 982.602 (1) Who may reside in an SRO" A single person may reside in an SRO housing unit. (2) When may a person rent an SRO housing unit? A single person may rent a unit in SRO housing only if: (a) HUD determines there is significant demand for SRO units in the area; (b) The PHA and the unit of general local government approve providing assistance for SRO housing under the program: and (3) The unit of general local government and the PHA certify to HUD that the property meets applicable local health and safety standards for SRO housing. B. SRO: Lease and HAP contract. Sec. 982.603 For SRO housing, there is a separate lease and HAP contract for each assisted person. C. SRO: Rent and Housing assistance payment. Sec. 982.604 (1) Payment standard. The PHA must adopt a payment standard for persons who occupy SRO housing with assistance under the voucher program. The SRO payment standard may not exceed the FMR/exception rent lit -nit for SRO housing. While an assisted person resides in SRO housing, 27 2014 City of Paducah Section 8 Housing Administrative Plan (A) No more than one person may reside in -an SRO unit. (B) Ari SRO unit must contain at least one hundred ten square feet of floor space. (C) An SRO unit must contain at least four square feet of closet space for each resident (with an unobstructed height of at least five feet). If there is less closet space, space equal to the amount of the deficiency must be subtracted from the area or the habitable room space when determining the amount of floor space [[Page 23866j] in the SRO unit. The SRO unit must contain at least one hundred ten square feet of remaining floor space after subtracting the amount of the deficiency in minimum closet space. (D) Exterior doors and windows accessible from outside an SRO unit must be lockable. (3) ,Access. (a) Access doors to an SRO unit must have locks for privacy in proper operating condition. (b) An SRO unit must have immediate access to two or more approved means of exit, appropriately marked, leading to safe and open space at ground level, and any means of exit required by State and local law. (c) The resident must be able to access an SRO unit without passincy th-rough any other unit. (4) Sprinkler system. A sprinkler system that protects all major spaces, hard wired smoke detectors, and such other- fire and safety improvements as State or local law may require must be installed in each building. The tenn ''major- spaces" means hallways, large common areas, and other areas specified in local fire, building, or safety codes, Congregate Housing A. Who may reside in congregate housing. Sec. 982.606 (l) An elderly person or a person with disabilities may reside in a congregate housing unit. 2. (a) If approved by the PHA, a family member or live-in aide rnav reside with the elderly person or person with disabilities. (b) The PHA must approve a live-in aide if needed as a reasonable accommodation so that the program is readily accessible to and usable by persons with disabilities in accordance with 24 CFR part S. See Sec. 982.316 concerning occupancy by a live - in aide. B. Lease and HAP contract. Sec, 982.607 29 2014 City of Paducah Section 8 Housing Administrative Plan (2) (a) If approved by the PHA, a live-in aide may reside with a person with disabilities. (b) The PHA must approve a live-in aide IF needed as a reasonable accommodation so that the program is readily accessible to and usable by persons with disabilities in accordance with 24 CFR part S. See Sec. 982.316 concerning occupancy by a five -in aide, (3) Except for a live-in aide, all residents of a group home, whether assisted or unassisted, must be elderly persons or persons with disabilities. (4) Persons residing in a group home must not require continual medical or nursing care. (5) Persons who are not assisted under the tenant -based program may reside in a group home. (6) No more than 12 persons may reside in a group home. This limit covers all persons who reside in the unit, including assisted and unassisted residents and any live-in aide. B. Lease and HAP contract. Sec. 982-611 For assistance in a group home, there is a separate HAP contract and lease fur each assisted person. C. State approval of group home. Sec. 982.612 A 91'oup liotne must be licensed, certified, or otherNvisc approved in �vriti��g by the State (e.a., Department of Human Resources, Mental Health, Retardation, or Social Services) as a group Dome for elderly persons or persons with disabilities. D. Rent and housing assistance payment. Sec. 982.613 (1) Meaning of pro -rata portion. For a group home, the term "pro -rata portion, means the ratio derived by dividing the number of persons in the assisted household by the total number of residents(assisted and unassisted) residing in the group home, The number of persozls in the assisted household equals one assisted person plus any Pf1 A -approved live -fn aide. (2) Rent to owner: Reasonable rent limit. (a) The rent to owner for an assisted person may not exceed the pro -rata portion of the reasonable rent for the group home. (b) The reasonable rent for a group home is determined in accordance with Sec. 982.503. In determining reasonable rent for the group home, the PHA must consider whether sanitary facilities, and facilities for food preparation and service, are commo« facilities or private facilities. (3) Maximum subsidy. 31 2014 City of Paducah Section 8 Housing Administrative Plan disposal of human waste. The faci li ties must utilize an approvable public or private disposal system. (iii) The unit may contain private or common sanitary facilities. However, the facilities must be sufficient iii number so that they need not be shared by more than four residents of the group home. (iv) Sanitary facilities in the group home must be readily accessible to and usable by residents, lncludlllg persons with disabilities. (b) Food preparation and service. (i) The unit must contain a kitchen and a dining area. There must be adequate space to store, prepare, and serve foods in a sanitary manner. (ii) Food preparation and service equipment must be in proper operating condition. The equipment must be adequate for the number of residents in the group home. The unit must contain the following equipment: (A) A stove or range, and oven; (B) A refrigerator; and (C) A kitchen sink with hot and cold running water. The sink must drain into an approvable public or private disposal system. (iii) There must be adequate facilities and services for the sanitary disposal of food waste and refuse, including facilities Cr temporary storage where necessary. (iv) The unit may contain private or common facilities for food preparation and service. (c) Space and security. (i) The unit must provide adequate space and security for the assisted person. (ii) The unit must contain a living room, kitchen, dining area, bathroom, and other appropriate social, recreational or community space. The unit must contain at least one bedroom of appropriate size for each two persons. (iii) Doors and windows that are accessible from outside the unit must be lockable. (d) Structure and material. (i) The unit must be structurally soured to avoid azly- threat to the health and safety of the residents, and to protect the residents from the environment. (ii) Ceilings, walls, and floors must slot have artyserious detects such as severe bulging or leaning, loose surface materials. severe bucklitlg or noticeable rnm'ernent under wal.kina stress, missing parts or other significant damage, The roof structure JJ 2014 City of Paducah Section 8 Housing Administrative Plan For assistance in a shared housing unit, there is a separate HAP contract and lease for each assisted family. C. Rent and housing assistance payment. Sec, 982.617 (1) N/leaning of pro -rata portion. For shared housing, the term "pro -rata portion," means the ratio derived by dividing the number of bedrooms in the private space available for occupancy by a family by the total number of bedrooms in the unit. For example, for a family entitled to occupy three bedrooms in a five bedroom unit, the ratio would be 3/5. (2) Rent to owner: Reasonable rent. (a) The rent to owner for the family may not exceed the pro -rata portion of the reasonable rent for the shared housing dwelling unit. (b) The reasonable rent is determined in accordance with Sec. 982.503. (3) Maximum subsidy, (b) Voucher Tenancy: The payment standard is the lower of: (1) The payment standard for the family unit size, or (ii) The pro -rata portion of the payment standard for the shared housing unit size. (c) Live-in aide. if there is a live-in aide, the f ive-in aide must be counted in determining the family unit size. (3) Utility allowance. The utility allowance for all assisted family residing in shared housing is the pro -rata portion of the utility allowance for the shared. housing unit. D. Housing duality standards, Sec. 982.618 (1) Compliance with HQS. The PHA may not give approval to reside in shared housing unless the entire unit, IncludiIlg the portion of the ullit available for use by the assisted family under its lease, meets the housing quality standards. (2) Applicable HQS standards. The HQS in Sec. 982.401 apply to assistance in shared housing. However, the HQS standards in this section apply in place of Sec. 982.401(d) (space and security). (3) Facilities available for family. The facilities available for the use of all assisted faInliv in shared housiIlg under the family's lease must include (whether III the family's private space or In the common space) a living room, sanitary facilities in accordance with Sec. 982.401(b), and food preparation and refuse disposal facilities 'Il accordance with Sec. 982.401(c), (4) Space and security: Performance requirements. (a) The entire unit must provide adequate space and security for all its residents (whether assisted or unassisted). (b) Each unit must contain private space for each assisted family, plus common space for shared use by the residents of the unit, Common space must be appropriate for shared use by the residents. 35 2014 City of Paducah Section 8 Housing Administrative Plan A, Applicability of requirements. Sec. 982.620 (1) Assistance for resident of manufactured home. (a) A family may reside in a manufactured home with assistance under the program. (b) The PHA must permit a family to lease a manufactured home and space with assistance under the program. (c) The PHA may provide assistance for a family that owns the manufactured home and leases only the space. The I -1A is not required to provide such assistance under the program. (2) Applicability. (a) The HQS in Sec. 982.621 always apply when assistance is provided to a family occupying a manufactured home (under paragraph (a)(2) or (a)(3) of this section). (b) Sections 982.622 to 982.624 only apply when assistance is provided to a manufactured home owner to lease a manufactured home space. (3) Live-in aide. (a) If approved by the PHA, a live-in aide may reside with the tamely to care for a person with disabilities. 'The PHA must approve a live-in aide if needed as a reasonable accommodation so that the program is readily accessible to acid usable by persons with disabilities in accordance with 24 CFR part S. See Sec. 982.316 concerning occupancy by a live-in aide. (b) If there is a live-in aide, the live-in aide must be counted in detennining the family unit size, B. Housing quality standards. Sec. 982.621 A manufactured home must meet all the HQS performance requirements and Acceptability criteria in Sec. 982.401, A manufactured home also must meet the following requirements: (1) Performance requirement. A manufactured home must be placed on the site in a stable manner, and must be free from hazards such as sliding of wind damage. (2) Acceptability criteria. A manufactured home must be securely anchored by a tie -down device that distributes and transfers the loads imposed by the unit to appropriate ground anchors to resist wind ovellUrnmo, and sliding. C. Space Rental: Rent to owner. Sec. 982.622 (1) What is included. (a) Rent to owner for rental of a manufactured home space includes payment for maintenance and services that the owner must provide to the tenant under the lease for the space. 37 2014 City of Paducah Section 8 Housing Administrative Plan (C) The payment standard. (ii) The monthly gross rent for the manufactured horne space rninus the minimum rent. The minimum rent is the higher of: (A) 10 percent of monthly income (gross income); or (B) A higher minimum rent as required by law. (4) Amortization cost. (a) The amortization cost may include debt service to amortize costs (other than furniture costs) included in the purchase price of the manufactured home. The debt service includes the payment for principal and interest on the loan. The debt service amount must be reduced by 15 percent to exclude debt service to arnortize the cost of furniture, unless the PHA determines that furniture was not included in the purchase price. (b) The arnount of the amortization cost is the debt service established at time of application to a lender for Financing purchase of the manufactured home if monthly payments are still being made. Any increase in debt service due to refinancing after purchase of the home is not included in the amortization cost. (c) Debt service for set-up charges incurred by a family that relocates its home may be included in the monthly amortization payment made by the family. In addition, set-up charges incurred before the family becarne an assisted family may be included in the amortization cost if monthly payments are still being made to arnotrtize such charges. (5) AnnuaI income. In determining a family's annual income, the value of equity in the manufactured home owned by the assisted family, and it1 which the family resides, is not counted as a family asset. E. Space Rental: Utility allowance schedule. Sec. 982.624 The PHA rnLtst establish utility allowances for manufactured home space rental. For the first twelve months of the initial lease tern, only, the allowances must include a reasonable amount for utility hook-up charges payable by the family if the family actually incurs the expenses because of a move. Allowances for utility hook-up charges do not apply to a family that leases a manufactured home space in place. Utility allowances for manufactured home space must not cover- costs payable by a family to cover the digging of a well or installation of a septic system. 40. Restriction on the Number of Moves by a Participant Family The PHA will restrict the number of voluntary moves by a participant family to twice (2) during any 12 month period. Involuntary moves resulting from natural disasters, owner option to sell or relocate to unit, PHA initiated lease terminations, and all other moves where the participant is not at fault are unrestricted. 39 2014 City of Paducah Section 8 Housing Administrative Plan Homeownership Option is needed as a reasonable accommodation, (Title to a mobile home or manufactured home is not considered as homeownership for purposes of this option,) 5) Participants in the Section 8 Homeownership Option must attend and satisfactorily complete a pre -purchase homeownership counseling program and be deemed to be "mortgage ready" before a homeownership voucher will be issued, Participants are also required to attend and complete post- purchase and ongoing homeownership counseling. At minimum, the counseling wil [ cover the following: • Horne maintenance • Budgeting and money management • Credit counseling • Negotiating the purchase price of a home • Financing • Locating the home • De -concentration issues • HQS (housing quality inspection) and independent lnspectlor requirements 6) The head of household and/or co head must be currently employed on a full-time basis (as defined by HUD to average 30 hours per week) and have been continuously employed during the year before commencement of homeownership assistance. Families in which the head of household or co-head is disabled or elderly are exempt from this requirement. Families that include a person with disabilities may request an exemption as a reasonable accommodation. 7) The family's income must be equal to or exceed the HUD minimum income requirement, currently set at 2000 hours times the Federal minimum wage or S 14,500 annually. Welfare assistance will not be considered in meeting the income requirement, except for households in which the head or co-head is elderly or disabled and for households that include a disabled person other than head or co-head. 8) Applicants may be enrolled in the Family Self -Sufficiency (FSS) Program but are not required to do so for quali tying in the program. Funds accumulated in the FSS escrow account may be advanced for purchase of the home, home maintenance, credit clean up or other house purchase related expenses subject to the guidelines of the FSS Program. Tim-. Frame to P-.,rcnase a :-iome An applicant will have a mar i mum of 90 days from the date of issuance of a homeownership voucher to enter into a Purchase Agreement to purchase a home, If an applicant is unable to enter into a Purchase Agreement before the end of the initial 90 -day period, the applicant will be provided an extension of 90 days to enter into a Contract for Sale or utilize the voucher for (louse rental, 41 2014 City of Paducah Section 8 Housing Administrative Plan The participant must obtain an independent professional home inspection of the unit's major systems at the participant's expense. A member of the American Society of Home Inspectors (ASHI) or a regular member of the National Association of Home Inspectors (NAHl) must conduct the independent inspection. In all cases the inspection must cover major building systems and components, including foundation and structure, housing interior and exterior, and the rooting, plumbing, electrical and heating systems, The inspector must provide a copy of the inspection report both to the family and to the PHA. The PHA will conduct a Housing Quality Standards (HQS) inspection and will review- the independent professional inspection of the units major systems. The PHA retains the right to disqualify the unit for prelusion in the Homeownership Option based on either the HQS inspection or the independent professional inspection report, J Mortgage instruments must meet at least one of the following criteria: The household is solely responsible for obtaining financing. All loans must meet FHA, or acceptable terms by Fannie Mae, Freddie Nlac, reputable secondary markets, or acceptable mortgage insurance credit underwriting requirements, The PHA will review lender qualifications, loan terns, and other family debt and expenses to determine that the debt is affordable and reserves the right to disapprove the loan if it is unaffordable or the terms are considered predatory, The PHA requires a ininimum horneowner down payinent of at least 3 percent of the purchase price for participation in its Section 8 Homeownership Option Program, and requires that at Least two percent (2%) of the purchase price come from the family's personal resources. The PHA will consider waiving or reducing the minimum down payment requirement in cases where the family is using down payment assistance grants or other assistance programs to purchase the unit. Waivers will be granted on a case-by-case basis at the discretion of the Pi-ogi-aIn Administrator. The PHA prohibits • Seller financing • Co-signers not residing in the household. In the event of an appeal, the Program Administrator will appoint a review panel. L e :L �. ��i�L1r �:1 �_ hSJ_J I- 43 2014 City of Paducah Section 8 Housing Administrative Plan 8) The family is prohibited h-om moving more than one time in a one (� ) year period. The faintly may be required to participate in pre- and post -purchase homeownership counseling prior to re -housing, 9) While receiving homeownership assistance, no family member may have any ownership interest in any other residential property. Assistan e Osy7.enL The PHA may provide upon approval by HUD, one of two types of homeownership assistance paid directly to the lender or designee on behalf of the faintly. 1) N1011thly homeownership assistance payment The family's Section 8 monthly housing assistance payment will be the lower of (l) the Section 8 voucher payment standard minus the Total Tenant Payment or (2) the family's monthly homeowner expenses minus the Total Tenant Payment. Homeownership expenses include principal and interest on mortgage debt, refinancing charges of mortgage debt, mortgage insurance premiums, real estate taxes and public assessments, home insurance, allowance for maintenance expenses, allowance for major repairs and replacements based on allowance recommended by the PHA 's designees, a utility allowance, and principal and interest on mortgage debt incurred to finance costs for major repairs, replacements or improvements for the home (including expense ofreasoaable accoinmodation). If a family's income increases to a level that they are no longer eligible to receive a housing assistance payment,eligibility for such payments will continue for 180 calendar days. At the end of' a continuous period of 180 days without any assistance payillents. eligibility for Section 8 assistance will automatically terminate. Leese _,D-P-IrC 'aJe Lease -to -Purchase agreements are considered rental property and subject to the Section 8 tenant -based assistance rules. All regulations of the Homeownership Program will become effective at the time that the family exercises the option to utilize the homeownership voucher. 45) 2014 City of Paducah Section 8 Housing Administrative Plan It is the objective of the PHA to provide the homeowner with the opportunity to purchase local marketable units. In some cases, the homeowner would only qualify ( under the regular Voucher- Program occupancy standards) for a payment standard that would limit the size of the unit purchased. Under the [ICV homeownership program, an analysis will be done on the local market to insure that the homeowner is provided adequate assistance to purchase a valued and salable property which in some cases will equate to adjusting the payment standard size above the occupancy standard of the regular voucher program, -ntenance/RePlace're -- Res? --•re The PHA will encourage a non -routine maintenance and replacement reserve account for each homebuyer receiving home ownership assistance under the Section 8 Homeownership Program. The account shad be maintained by either the Kentucky Housing Corporation or mortgage cornpanyidesignee for the benefit of the individual homeowner. The reserve accounts will insure that the homebuyer leave sufficient Funds oil hand for major repairs and systems replacement. Each home buyer receiving homeownership assistance with a reser e account option will be required to deposit (minimum) S50.00 monthly to an escrow aCCOUnt to be used to pay for reasonable and non -routine maintenairce or repair expenses, oI" systems replacement; and In the case of a disabled household, the cost of modification of a unit necessary as a reasonable accommodation. Families may access the account with a written request to PS8, which will include the nature of the repair or replacement, bids or estimates, or actual receipts for work that has already been completed. The PHA will make the final determination on approval of account withdrawals and shall submit request to set-Vicing agent for release of Funds. Participation in the monthly non -routine maintenance;'i-eplacelnetlt reserve escrow program is required (unless otherwise not offered by mortgage company or designee) by all participants receiving Section 8 Homeownership assistance from the City of Paducah Section 8 Housing Program after Mayl, 2008. Participation by pre-existing homeowners receiving Section 8 Holneownersllip assistance will be by voluntary written agreement by existing homeowner and will be subject to all provisions under mandatory requirement. The length of individual participation is based on the length of assistance provided by the PHA. After completion of a ten (10) year term of home ownership assistance and obligation, the family may make a written request for the remaining escrow account balance or request it be applied toward the principle balance of their mortgage, 47 2014 City of Paducah Section 8 Housing Administrative Plan for PBV assistance based on rules stated below and HUD regulations published ill Federal Register 24 CRF Part 983 including all subsequent corrections and amendments. Project Selection Criteria The PHA will consider the following project selection criteria in evaluating proposals to project base housing choice vouchers: a) Housing that serves homeless households; b) Housing that serves households with special needs such as people with mental and/or developmental disabilities. people with physical and/or sensory disabilities, and other special needs as described by the entity; c) Housing that reduces concentrations of poverty; d) Housing that provides opportunities to increase the diversity of neighborhoods; e) Housing that combines an appropriate level of support set -vices to residents; f) Housing that provides opportunities for economic self-sufficiency; and g} Housing that maximizes the use of other funding sources and leverages the use of PHA funds. Project Selection The PfIA will make housing choice voucher funding available to nott-profit atld for-profit entities tl�rougll a competitive process. A Request for Proposal (RFP) will be published as required, inviting proposals of projects that seek the commitment of project -based vouchers that meet the goals of the PHA selection criteria. Specific project selection will be performed by a PHA designated evaluation panel utilizing a weighted selection scored accorditrg to the applicable factors listed in the selection criteria. All projects awarded project based Section 8 subsidy Must be developed and operated in a manner consistent with HUD regulations, Project based commitments are subject to the availability of adequate federal fundis; of the PHA Section 8 Housing Choice Voucher Program. Operation of Project -Based Properties The PBV program shall operate the same as the regular tetlant based %-ouchers with the following exceptions: Project -Based Waiting List 49 2094 City of Paducah Section 8 Housing Administrative Plan victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other adult person against a victim who is protected from that person's acts under the domestic or family violence laws of the jurisdiction receiving grant monies." Dating violence, sexual assault, and stalking are included in the definition of domestic violence, The most significant affect the law has on Section 8 participants and applicants for rental assistance is that an individual's status as a victim of domestic violence, dating violence, sexual assault or stalking is NOT an appropriate basis for denial of assisted housing. The new law does NOT change existing eligibility and continuing occupancy requirements. Domestic Violence victims must still otherwise quality for admission to and continuing participation in assisted housing programs. The City of Paducah Section 8 Housing Program is committed to these victims, as well as mernbers of their immediate family, and to compliance with the VAWA law and will expand the applicant preference include victims of dating violence, sexual assault and stalking. The PHA will require a certification as to the incident(s). See Exhibit C. The PHA shall keep all information and certifications) obtained by the PHA about a victim's status confidential. The information will not be entered into any shared database or provided to any related entity. However, the PHA may disclose the information if the victim requests or consents to the disclosure in writing; the Lnfo1-matlon is required for use in tennination proceedings related to whether the incident or incidents in question qualify as a serious or repeated violation of the lease or criminal activity directly relating to domestic violence, dating violence or stalking; or is otherwise required by law. The following offenses are grounds for denial or termination of assistance for appl icant- participant: a Criminal activity directly relating to domestic violence, dating violence, sexual assault, or stalking, engaged in by a member of a tenants household or any guest or other person under the tenant's control, shall not be cause for termination of the tenancy or occupancy rights, if the tenant or immediate member of the tenant's family is a victim of that domestic violence, dating violence, sexual assault or stalking; b Notwithstanding subparagraph a above, a PHA or owner under this section may bifurcate a lease under this section, in order to evict, remove, or terminate assistance to any individual who is a tenant or lawful occupant and who engages in criminal acts of physical violence against family members or others, without evicting, removing, terminating assistance to, or otherwise penalizing the victim of such violence who is also a tenant or lawful occupant: 51 2014 City of Paducah Section 8 Housing Administrative Plan EXHIBIT C CERTIFICATION OF DOMESTIC U.S. Department of Housing 0118 Approval No. 2577-0249 VIOLENCE, DATING VIOLENCE, and Urban Development exp. (05/31/2007) OR STALKING Office of Public and Indian Housing Public reporting burden for this collection of inturination is estimated to average I hour per response- This includes the tinte for collecting. reviewing, and reponmg the data. Information provided is to be used by PHAs and Section 3 owners or managers to request a tenant to certify that the indiv idual is a vicWu of domestic violence, dating violence or stalking. The information is subject to the confidentiality requirements of the HUD Reform Legislation. This agency stay not collect this information. and you are not required to complete this form unless it displays a currently valid 0\413 control number. Purpose of Form: Tlnc Violence Against Women and Justice Depanmen t Reauthorization ;het of 2005 protects qualified tenants and funily utembers of tenants w ho are victims of domestic violence, dating violence, or stalking from being evicted or terminated front housing assistance based on acts of such violence a,einst thein. Use of Form: A family member must complete and submit this certification. or the information that may be provided in lieu of the certification. within 14 business days of receiving the written request for this certification by the PHA, owner or manager. lite certification or ahernate documentation must be returned to the person and address specified in the written request for the certification. ff the fnniily member has not provided the requested ceniftcation or the inlor•nnation that may be provided in lieu of the certification by the 14th business day or any extension of the date provided by the PHA, manager and owner. none of the protections afforded to victims of domestic violence. dating violence or stalking (collectively "domestic violence") under the Section 3 or public housing programs apply. Note that a family member may provide, in lieu of this certification (or in addition to it): ( I ) A Federal. State. tribal, territorial, or local police or court record. or (2) Documentation signed by an employee. agent or volunteer of a victims service provider, an attorney ora medical professional, from whom, the victim has sought assi�tartce in addressing domestic violence, dating violence or stalking, or the effects )f abuse, in which the professional attest under penalty of perjury (23 L.S.C. 1746) to the professional's belief that the incident or incidents in question .ire bona fide incidents of abuse, and the victim of domestic violence. daiin; violence. or sialking ha; signed or attested to ilic documentation. TO BE COMPLETED BY THE kw,ryNI Or DOMESTIC VIOLENCE: Date Written Request Received By FamilyMember: Name of the Victim of Domestic Violence: Name(s) of other family members listed on the lease: Name of the abuser: Relationship to Victim: Date the incident of domestic violence occurred: Tinic Location of Incident: 53 2014 City of Paducah Section 8 Housing Administrative Plan 44. Lim iced English Nofcciew (LEP) Policy It is a policy of the City of Paducah Section 8 Housing Program (PHA) to take reasonable steps to ensure meaningful access to PHA programs and activities by limited English proficient (LEP) persons, taking into account the proportion of LEP persons in the eligible service population, the frequency with which LEP individuals come in contact with the program, the nature and importance of the service provided by the program, and the available resources. In all housing pros -ams it provides, PHA complies with applicable federal and state law, including, without Limitation: Title Vi of Civil Rights Act of 1964 and the implementing regulations at 24 CFR part 1, "Nondiscrimination in Federally Assisted Programs of the Department of Housing and Urban Development—Effectuation of Title V"I of the Civil Rights Act of 1964 Executive Order 13166. In addition, PHA complies with the related rules, regulations and procedures prescribed under the above-mentioned federal and state law. Defiltitioir of LEP Persoit Persons who do not speak English as their primaty language and who have a limited ability to read, write, speak, or understand English can be LEP. Identifying LEP Individitals who Need Language Assistance PFIA shall take reasonable steps to identify LEP persons served or encountered using the following methods; • Lasing the Census Bureau "I speak" cards to invite LEP persons to identify their language needs to staff, • Posting notices in P14A office listing comilionly encountered languages and notifying LEP persons of available language assistance; • Requesting applicants and participants to list their primary language and need for interpreter on applications and eligibility statements; • Tracking the LEP infonnation electronically, 55 2014 City of Paducah Section 8 Housing Administrative Plan may, at its discretion, choose to provide their own interpreter in addition to the one used by the family. PHA shall take reasonable steps to ensure competency of the language service provider. When providing oral language assistance, PHA shall use the following general criteria to ensure effective communication with LEP persons: Demonstrated proficiency in and ability to communicate information accurately in both English and in the other language and identity and employ the appropriate mode of interpreting; • Knowledge in both languages of any specialized terms or concepts peculiar to PHA's program or activity and of any particular vocabulary and phraseology used by the LEP person; • Understanding of and following confidentiality and impartiality rules, • Awareness of "regionalisms" used by the LEP person; • understanding of and adherence to their role as interpreters without deviating into a role as counselor, legal advisor, or other roles. When interpretation is needed and is reasonable, it shall be provided in a timely manner so as to avoid the effective denial of a benefit or set -vice. Where access to or exercise of a benefit or service is not effectively precluded by a reasonable delay, the language assistance may be reasonably delayed. Written Language Services (Translation) PHA shall take reasonable steps to provide written translations of vital documents that list program rules and instructions for each eligible LEP language group that constitutes 5' o or 1-8 persons, whichever is less, of program applicants/participants. Whether or not a document (or information it solicits) is vital may depend upon the importance of the program, information, encounter, or service involved, and the consequence to the LEP person if the infonmation in question is not provided accurately or in a timely manner. For example, applications for certain recreational activities would not generally be considered vital documents, whereas applications for housing could be considered vital. All documents that require action from an applicant or participant shall include a statement in the languages of eligible groups reading "Important infortnation about your housing! It you need assistance, please contact us immediately." PHA shall take reasonable steps to provide oral interpretation of other documents, if needed. For all documents available in the languages of eligible groups, the English version of the docuunents shall include a statement on the bottom in the languages of eligible groups reading "This form is available in (language) upon request." 57 2014 City of Paducah Section 8 Housing Administrative Plan Staff will be provided with listing of fortes available in languages other than English and with a list of bilingual City staff. Providing Notice to LEP Persons PHA shall provide a notice to LEP persons of the availability of free language assistance that ensures meaningful access to PHA's programs and services. Examples of notification may include: • Posting signs in common areas, offices, and anywhere applications are taken. The signs shall be translated into the most common languages encountered; • Statin, in outreach documents that language services are available. These statements shall be translated into the most common languages encountered; • Working with grassroots and faith -based community organizations and other stakeholders to inform LEP persons of FHA's services, including the availability of language assistance services; Monitoring and Updating LEP Plan PHA will monitor the implementation of the LEP plan on an ongoing basis to determine whether new documents, programs, services, and activities need to be made accessible for LEP persons. In addition, PHA will review its LEP plan annually to evaluate the following information: Proportion of LEP persons in the eligible service population; • Frequency of encounters with LEP language groups; • Nature and importance of activities to LEP persons; • Availability of resources; Whether existing language assistance meets the needs of LEP persons; • Whether staff knows and understands LEP plan and its implementation. 49. Reduction of Families Due to Reduced Funding In the event of a reduction of federal funding, the PHA will utilize a family reduction plan as follows: 1. Terminate HAP contracts for families that are receiving the least rental assistance not to exceed 50o of total families assisted, if reduction is not adequate; 2. Tenminate HAP contracts for families based upon the most recent executed rental agreements to the extent that remedies reduction forecast. a. All terminated families clue to reduced funding will be offered preference placement on waiting list to be re -assisted when adequate funding exist. 59 2014 City of Paducah Section 8 Housing Administrative Plan > Pre -Contract HQS Inspections The annual sample of files and records will be drawn in an unbiased manner, that is documented. The minimum sample size to be reviewed for each SEMAP indicator is provided in 24 CFR Part 985, and will relate directly to each factor. 51. Supported Programs (SP) The PHA seeks to support and promote area programs designed to provide coordinated services to residents who are victims of domestic violence and/or those who are in pursuit an education by enrolling in a post -secondary educational facility as a full-time student. Any HCV participant in the supported program shall retain their HCV eligibility beyond ending participation in the supported program unless termination of assistance is based upon violation of Family Obligations of the HCV program. Supported Programs by the PHA: ® Scholar House of Paducah Merryman House Initiative (domestic violence program) 121 Agcnda Action Form Paducah City Commission Meeting Date: March 11, 2014 Short Title: Compost Grinding of Tree Debris and Yard Waste Contract ®Ordinance ❑ Emergency ❑Municipal Order F-1Resolution F1Motion Staff Work By: Angela Weeks, Engr-Pub Works Prdj Agr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On March 6, 2014, sealed bids were opened and read aloud for the Compost Grinding of Tree Debris and Yard Waste Contract. This contract requires the Contractor to periodically fiu-nish all equipment, operator, tools, transportation, supplies and items necessary on an as -needed basis to grind and stack all accumulated tree debris and yard waste collected at the Compost Facility at a contract hourly rate. Two responsive bids were submitted with Central Paving Company of Paducah, Inc., submitting the lowest evaluated bid at an hourly rate of $524.00 per hour for this work. The contract time will be for the remaining portion of the 2014 calendar year with three optional one-year term renewals if both parties agree. Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhoods _Restored Downtowns Funds Available: Account Name; %/fisc. Contractual / Rental 3 7/, jV Equipment — Solid Waste Fund Finance / Account Number: 050-2211-531-2401 Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizititg the Mayor to enter into a contract with Central Paving Company of Paducah, Inc., for Compost Grinding of Tree Debris and Yard Waste at an hourly rate of $524.00 for the remaining portion of the 2014 calendar year; and to authorize the Mayor, subsequent to the recommendation of the City Engineer -Public Works Director, the option to execute three optional one-year term renewals upon the mutual agreement of both parties. Attachments.- Bid, ttachments:Bid, Bid Tab, Advertisement, proposed Contract f I Dep e H City Clerk City Manager I Agenda Action Form Paducah City Commission Mee,ina Date: March l 1. 2014 Short Title: Purchase In -Car Cameras and L3 Server Repairs ZOrdinance ❑ Emergency ❑ Municipal Order ❑ Resolut:e❑ ❑ Motion Staff work By: Assistant Chief Stacey Grimes Presentation By: Chief Brandon Barnhill Background Information: Over the past several years, the police department has equipped its marked police cruisers with in -car cam. -:-as. The cameras have proven their worth time after time by providing evidence for court proceedings and quelling complaints of alleged officer misconduct. Digital cameras have slowly replaced the old VHS cameras. Content from the digital cameras is downloaded directly to a dedicated server housed ir, the police department, That server now is about seven vears old and out of warranty, and in need of replacement. We can purchase a new server, required soft -ware and installation from L3, the manufacturer, for S 15,102. Additionally, we would like to purchase two in -car camera systems to replace the la&t mvo old VHS systems. The two new systems will cost S 10,121. Both purchases are sole source from L3 Communications: the cameras to match existing equipment, and the server to coordinate with all the camera syst--ms currently on the street. Goal: ❑Strong Economy ® Quality Services❑ Vital Nei grh�orhoods❑ Restored Downtowns Funds Available: Account Name: Electronic!Survel lance Equip. Account dumber: 001-1602-521-4215 Fi a �` Staff Recommendation: Approve the sole source purchase of two L3 in -car camera systems and a new L3 server from L3 Com.r,uriications for a total of S25,223. Attachments: Department Head City Clerk City titan 1"0954 Agenda Action Form Paducah Citv Commission ` ce[M2 Date: March It. 2014 Short Title: AL1111017IZinv the acquisition of real property IOCatzd at 5455 Commerce Drive III Paducah and the assumption of the obligations of Paducah MI Cracken Count%- Industrial Development ALIthority ('IDA-) under a certain lease agreement dated May 31, ?013 with Macco Organigtles Corporation (` N[acco"). ❑ Ordinance ❑ Emergency X Municipal Order ❑ Resolution ❑ Motion Staff' � ork By: Jeff Pederson. City Manager Presentation By: Jeff Pederson. Cite tilanager Background Information: On April 10, 2013. Cite, N McCracken County, GPEDC. Inc. and ID -A entered into a tilemorandum of Understandln` (".MOU") with Macco for tile relocation and del elopnlent Of all IndustrlalldlstribUtioll facility at the spec building located at 5455 Commerce Drive. (tile ..Pr OjeCt Sitz") in Paducah. Under the 1/I0U. City and Count\' each agreed to commit S t.250.000 ( total of S2.5 mill ion) ('the "Construction Allo% ailce") for the construction of cel-tain renovations to the spec building and site preparation ll1 Order to make the site suitable for occupation by Macco. .any cost in excess of the COIlslilictloll Al IO« "Nice shall be tilt; responsibility of Macco. Origirially the Project Site "-as owned by MA. however. as a result of the Constnlctioll. Allo« ance commitment of Cite and County and the financing of saine it is necessary for Cit\ and Cou1TV to OWn the Project Site. Therefore. IDA has evec,lted a deed of COIlVe��allce COIIVeVlily an Undivided 1'2 Interest In the Project Site to Clt% rind COL11m, Clt\Ileeds to accept this transfer, The Projcct Site is currently subject to a Lease Agreement entered into oil Ma\ 31, '_0l 3 bet« eeil IDA. as lessor. and Macco, as lessee. AS a restltt o' the transfer of ownership from MA to Cit} and Count\. Cit\ and COUnty need to assume the obligations of IDA tmdcr the aforesaid lease agreement. These trarlsactiolls further the public purpose of the Cite to achieve Iona -term --coiioi1Iic gro\t th and employment opportunities for its citizens Therefore, I seek approval from the Citi Cominissiorl to enter into and ha\ e the Mayor execute (1) the Deed of Coni eyallt e frolrl ID.a to Citi and Cct~lltv. in stibstalltiall� 1110 salve form attached IIeI'eC0 as Exhibit A. and (2) the _AsslgIllnerlt tI'O[ll IDA, as a)sIaI101'. _-\2enda .Actl,)n F,-)rni to CltY and Count. collectively. as assignee. in substantially the Corm attached hereto as Frhihir R Goal: XStroilg Ecowim. ❑ Qualit\ Services❑ Viral Neighkchoods❑ Restored Do�� nto�� rls Funds Availab[c: .account dame: Account dumber: Fitlance Staff Reconu-nendation: Attachments Department Head City Clerk City tMallaQer 1709.8 Agenda diction Form Paducah City, Commission Meettn2 Date: March 11. 2014 Short Title: Authorizing Interlocal Cooperative agreement \vita NLCracken County and GPEDC, Inc.. for construction of renovation to the spec build:rg located at 5455 Commerce Dri\ e in Paducah, in connection with a public project to be leased to Macco Oroaniques Corporation ("Ntacco"). ❑ Ordinance ❑ Emergency X Municipal Order ❑ Resolution ❑ Motion Staff IvVork By: Jeff Pederson, City Ntanager Presentation Bv: Jeff Pederson, City N]ana,er Background htforniatiort: On April 10. 2013. City, McCracken County. GPEDC. ]tic. and iDA entered into a Nlemorandurn of Understanding ("NMOU-) with Mateo for the relocation and development of an industrial/distribution facility at the spec building located at 54-55 Commerce Drive. (the "Project Site") in Paducah. Under the INIOU. City and Cotltuy each agreed to commit S 1.250.000 (total of S2.5 million) (the "Construction allowance") for the construction of certain renovations to the spec building and site preparation (the "Project Iniprovenlents") in order to make the site suitable for occupation by Macco. Any cost in exce» of the Construction Allo lance shall be the responsibility of NIacco. Originally the Project Site was owned by IDA, ho\vever, as a result of the Construction Allowance commitment of City and County and the financing of sante Cite and Count\- a ill own the Project Site. Further the City and County have assumed the obligations of IDA under the Lease Agreement entered into on Mav 31, 20 1. 3 beuvuti IDA. as lessor. and Macco, as lessee and subsequently assigned by IDA to the City and COUnt\. These transactions further the public purpose of the City to achieve long-term economic gro\\ th and employment opportunities for its citizens. Also pursuant to the IIOU and Lease. City and Count} are to supervise and oversee the construction of the Project Inlprowements on the Project Site. In order to accomplish thi< construction. City and Count\- desire to enter into an Interlocal CooperatiVe .agreement with GPEDC. Inc.. to establish their respective rights and duties incortnection with the construction of the Project Improvements on the Project Site, all in accordance with the Interlocal Act. Therefore. I seek approval from the Cite Commission to enter into and have the Mavor ezeCUte ( 1) the Interlocal COOl)erative .-k2reenlen( atllong Cit\. Count\, anis GPEDC. Inc.. in A_*enda Action F )rm substantiallt the Corm attached hereto as Exhibit A. Goal: XSnrong Economy' ❑ Quality Ser�.ices❑ Vital Neivh�crhoods❑ R, -stored Do�� nto%%ns Funds :available: Account Name: Account Number: Finance Staff Recommendation: Attachments: Department Head City Clerk Cite Alanaver Agenda Action Form Paducah Cite Commission Meeting Date: April 8. 2014 Short Title: Transfer of 501-514 Broadwav ❑Ordinance ❑ Emer<Lenc\ ® NVItinicipal Order- ❑ Resolution ❑ Motion Staff Work B\- Stere Ervin Presentation By: Stere Ervin 'Randy Davis This action �\ould declare 510-514 BroadWa\' surplus property owned by the Cite of Paducah and authorize the transfer of the propert-v to the sole bidder Columbia Club. Inc. for $1.00. The propert,\ was advertised in the Paducah Sun requesting interested parties to submit a bid. No other bids «-ere received for this propert\ . Background Information: EPA has selected the Kenttick, Department for F -m lronmental Protection for a brownfields revolving loan fund grant. The Federal EPA grant received by the Contnnonwealth of Kentuck-\ is being used to capitalize a revolving loan fund from wl-Ilch the Kentucky Department for Environmental Protection is providing loans and sub -grants to support cleanup activities for sites Contaminated w itlt hazardous substances and petroleum. Gant funds are also being used to market and oversee the reN olving loan fund program. The grant includes a total of 5650.000 for hazardous substances cleanups and 5200.000 for petrolettnt cleamnps. The State SLib-grant Brownfield Prograin seeks brow ofield cleanup applications front local governments and non -profits. The Kentucky Department for Eng ironmental Protection anticipates offering three to fiN e sub -grants. each less than $50.000 and totaling $140.000. Of this annotntt. $105.000 w i I I be for llazardotis w aste clew;zaps: S35-000 will be for petroleum c leanups, The Columbia Club. Inc.. in partnership \\ till the Citi of Paducah. wishes to apple for a Bi -o« nfield Sub -grant through the Kentuck\� Department of Environmental Protection. The application amount N i 11 be for 550.000 �� ith a 20% match requirement in the amount of $10.000. Gant fonds x\ ill be used to mitigate lead based paint and asbestos contamination at the Coluinbia Theatre. The Cite of Paducah cantnot be the applicant for the Br-ownfield Grant as the Citi did not conduct a phase 1 em ironmental reg ie�\ prior to taking ownerslhip. The intent of this agenda item is to transfer the Columbia Theater to Columbia Club, Inc. so that they may be the applicant for the Kentuckv Brownfield Grant. The attached NIOU defines oN\rnerslnip responsibilities of the Cit-\ and Columbia Club. Inc. It should be noted that this transfer is for grant purposes only. if the grant is not recei\ed b\ the Columbia Club. the Theater �\ til be transferred back to the Cit\ of Paducah, Additional]\ , the NIOU alloN\ s for a $10.000 cash grant to offset the costs of the BroN nfield Grant match, liabilitN insurance and additional asbestos remediation as required. The cash grant \\[]I be paid only if the Columbia Club receives the Brownfield Grant. The attached 1\1 OU has been revie\\ ed b\ Counsel. At time of \\ citing. staff is reg ie\� Ing instirantce Agenda Action Foran Page Pray isions Within the NIOL . ChanQes to insurance provisions of the MOU will be provided at the Cit- Commission meetino. Gaal: ®Strom Econorn� ❑ Quality Seri ices❑ �� ital Neighborhoods® Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approl al Attachments: N40U Department Head Cit -\ Clerk Cit}, Manager Sec. 2-668. Disposition of surplus or excess I)j-opertN . 1. Description of property,: 501-514 Broadwa)7 See snap. (Attached) 2. Its intended use at the time of acquisition: This lot was acquired by the Cite of Paducah by deed recorded in Deed Book /0 Page 7 Zt) irl pp �, The Cite did not have a specific use for the property at the time of the acquisition. I The reason why it is in the best interest of the Cite to dispose of the item: The intent of this transfer of the Columbia Theater to Columbia Club. Inc, is so that thev mai- be the applicant for a Kentucky Brownfield Grant. The City of Paducah cannot be an applicant. The method of disposition to be used: The proper-ty NN -111 be sold to Columbia Club. Inc. She submitted a bid and offers to pay S 1.00 for the propel-ty, Therefore. staff recommendation is that it is in the best interest of the city to declare this proper-ty surplus and approve the transfer of this property to Columbia Club. Inc. Steve Ervin.� "Pederson. Director Planning Departn)ent City Manager `MEMORANDUM OF UNDERSTANDING This is a Menloi"aI1dum of UnderstaIlding (this "Agreement'") made and enter -ed into oil the day of . ?014. by and between the CITY OF PADUCAH, KENTUCKY (the "City-" or "City of Paducah"). a municipality of the second class and COLUB�IIA CLUB, INC., a Kentucky non-pi-ol it corporation (the "Dei eloper"). WHEREAS. the Cit\ is the present owner- of certain real estate upon which is situated the Columbia Theatre (the "Theatei'). which property is located at 501-514 Broadway. in Paducah. McCracken. Kentucky. and is Inose particularl\ described on Exhibit A (tile "Propertv"): and NAMEREAS, the Developer is seeking `rants aIld other funds for the restoration of the Theater: and A HEREAS. the Theater needs stabilization and immediate repairs to prevent ful-ther deterioi-ation of the structure located on the Property: and NVIJEREAS, the Theater is contaminated \vith asbestos and needs funds for remediation before it can be restored: and WHEREAS, the Theater is eligible for a Kentucky Brownfield Grant if it is owned b%- a pr)vate entity at the time the gl'ant is applied for: and \'WHEREAS, the application for the Kentucky- Brownfield Grant is due by Apl-')l IS"', 2014 and title must be held by the Developer at the time the grant is filed: and N`'HEREAS, in order to induce the renovation of the Theater and to provide for the ell` ibihty for a Kentucky Bro%vnfield Grant. the City is agi-eeable to conveying the Property. the Theater. and, all related improvement located oil the Property to the Developer conditioned upon the satisfaction of and SUbjeCt to the tei'nls and conditions set forth in this Ag1'eement: and NOW THEREFORE, in consideration of the foregoing prelllises. and for other value consideration. the leeal adequacy and sufficiency of which is hereb\ acknowledged by all parties hereto. the parties do covenant and agree as follows: Sale of Property. The City covenants and agrees to sell and con\-eN- unto the Developer. and the Developer agrees to purchase and receive from City, the Property. the Theater. and all improvements. appurteIlances. equipment. easements, access rights. and other ancillary rights associated with the Property. The sale and conveyance of the Property shall be subject to the terms and conditions as hereinafter defined Additionally. all of the terms aIld conditions set forth in this A,reement shall survive the closinR of the real estate transaction contemplated herein and shall not be merged therein. �. Purchase Price. The con.sidel'ation for this coliVeVance of the Property shall be One Dollar (51.00 cash in hand plaid b\ the Developer to the Cite and the satisfaction of the commitments of the Developer as set forth in this Agreement. The purchase price shall be paid. by the Developer at time of closing. I Closing. Sale and purchase contemplated by this Agreement shall be consummated in Paducah. Kentucky on or before April 11. 2014. Closing shall take place at such time and place as designated by the City. Closine costs shall be the responsibility of the Cit}. 4. The City's Economic Incentives: a. The Cite agrees to provide a cash grant of S 10.000.00 to the Developer to defray all reasonable costs of maintaining general liability insurance as required b} Section B. 1 of this Agreement and match requirements for the Kentucky Brownfield Grant (abatement of asbestos). Cash grant shall only be granted with receipt of the award of the Kentucky Brownfield Grant and submission to the Cite of acceptable documentation evidencing pa�-ntent incurred costs by the Developer. A. Cite agrees to the following: Reitnburse the Developer for all reasonable cost of W.intainine casualt%- insurance as required by Section B. 2 of this Agreement upon receipt of acceptable documentation evidencing payment of the insurance by the Developer for a period of 2 year from the execution of this Agreement. This period may be extended upon the written agreement of the Cite in its sole discretion. 2. In the event the Kentucky Brownfield Grant is not wvard to the Developer with one (1) }'ear of the execution of this Agreement. the City shall retake fee title to the Property provided. hox+ek er, title to the Property is free and clear of all liens and encumbrances. 3. Assist in the administration of the Kentucky Brownfield Subgrant Program. 4. Pav all reasonable cost of serving the Property with utilities (power. gas and v iter) for a period of 2 years commencing upon execution of this Agreement, Developer shall transfer utilities into their name at the request of the Cit%. 5. Reimburse the De\ eloper for all reasonable costs associated "Idi agreed upon items relating to the eeneral maintenance of the Theater. The City and the Developer shall Mutually agree upon the items of general maintenance to be reimbursed by the Cite, the items shall include. without limitation. construction projects required to prevent further degradation of the Theater. Payment shall not be made until the Cite receives acceptable documentation evidencing that expenses and costs have been incurred by the Developer. B. Developer agrees to the following: As long as the Dc\ eloper holds title to the Propert,,. the De\ eloper shall maintain at its costs comprehew i\e general liability coverage covering the Property. under which the City will be held harmless and named as the primary loss payee. stipulating limits of liability of not less than One Million Dollars (S1.000.000.00) for an accident affecting any one person, and not less than Five Hundred Thousand Dollars (5500.000.00) for property damage. The Developer shall alio provide sufficient workers' compensation coverage at statutory I units. ?. As long as the Developer holds title to the Property. the Developer shall insure the Property against loss from fire, lightening. windstorm. explosion. tornado and such other risks as designated by the City to the extent of the full insurable value of the Property. The insurance shall contain standard extended coverage endorsements and such other special endorsements as the City may require. The City shall be name as the primary loss payee under this insurance policy and in relation thereto. the City shall have the unconditional right to (i) approve the settlement of all the claims, and ensure that all settlement drafts name the Cite as a primary loss payee. ("it) designate how the insurance proceeds shall be applied to the repair and restoration of the Property, (iii) administer. supervise. and control the proceeds that are applied to the repair and restoration of the Property. and (IN.) take %Nhatever other action or measure the City deems necessary. 3 The Developer shall provide copies of certificates evidencing the aforesaid insurance coverages upon demand by the City. All such policies shall provide that they shall not be canceled nor coverage reduced by the insurer Without first giving at least thirty (30) days' prior written notice to Landlord. 4. Act as fiscal agent for the Kentucky Brownfield Grant. 5. In the event the Kentucky Broxvnfield Grant is not award to the Developer with one (1) year of the execution of this Agreement, the Developer shall promptly reconyey. to the City. the Property. by general warranty deed, free and clear of all liens. and claims of ani- nature. The City shall be responsible for the customarily closing costs associate with this reconveyance, b. Accept the award of the KentuckN' Brownfield Grant and agree to diligently and fully comply NvIth all terms and conditions for the Kentucky Brownfield Grant. including Without limitation all repairs. replacements, maintenance. and restoration required thereunder to the Theater and the Property, 7. For a term of five (5) years from the date of the deed of conveyance from the Cil\ to the Developer. the Developer shall grant to the City a first of first refusal to reacquire the Propert} and all improvements and alterations thereto upon the following terms and conditions: a. ]n the event the Developer should receive such bona fide offer which the Developer desires to accept. the Developer shall provide to the Cit\ a written notification of the Developer's intention to sell or lease the Property or ani portion thereof. The Developer shall deliver such written notification to the Cit\. b. Upon receipt of such written notice, the Cit-, shall have a period of thinly (30) days to elect to acquire the Property for notninal consideration. In the event the Cite desires to exercise the right of first refusal, the City shall deliver to the Developer a written notice of the City's election to exercise such right by the expiration of the aforesaid thirty (30) day period. [n the event the City elects to exercise its right of first refusal herein. the City and the Developer shall be bound to complete the transfer. in which case the City and the Developer shall meet to discuss and reach agreement regarding any additional terms provided, however. the Property shall be transferred to the City free and clear of all liens. encumbrances and other adverse interest. C. If the City does not exercise its right of first refusal within the aforementioned thirty (30) clay period, the Developer shall be free to accept the bona fide offer. provided that the Developer had clelivcred the written notice to the City pursuant to paragraph (a) hereof. and to complete the lease or sale at the price and upon the material terms and conditions set forth in said bona fide offer. cl. If the Citi- fails to exercise its richt of first refusal with respect to any bo►za fide offer. and for any reason the proposed sale or lease of the Property is not consummated in accordance with the material terms and conditions in the bona fide offer. the City shall thereafter have the right of first refusal with regard to an subsequent bona fide offers which are received bythe Developer with respect to the Property during the term of the City's right of first refusal. C. Miscellaneous Provisions. The following miscellaneous provisions shall apply: I. Assignment. This Memorandum of Understanding shall be binding upon and shall inure to the benefit of the parties hereto. and their respective legal representatives. heirs. successors and permitted assigns. The Developer shall not assign its rights and obligations hereunder, in whole or in part. without the prior consent of the Cite, but in no event. shall an}- assignment hereunder release or relieve the Developer from arty obligations of this Agreement for which the Developer slial I remain fully bound to the City. y ?. 'Merger Clause. it is agreed and understood beween the parties that this N-lemorandum of Understanding represents the entire and exclusive agreement bemeen the parties and that all prior representations. covenants. warranties. understandings and agreements are merged herein. 'Phis Memorandum of Understanding may only be modified in writing executed by all parties hereto. 3. Construction. This Memorandum of Understanding shall be governed and construed under the laws of the Commonwealth of Kentucky. y 4. Assurances. The Cite and the Developer agree to execute such further document` and instruments as shall be necessary to fully cam out the terms of this Agreement. 4 �. Amendments. This Memorandum of Understanding may not be modified or amended unless In w 1'ttlne signed by both partles hereto. 6. Execution and Delivery. This MemoI'andum of UnderstandMO shall be of llo force or effect unless and until it shall have been executed by � both the Cite and the Dei elopel- � and approved by the gover-nina body of the Cite of Paducah. 7. Time. All times Deferred to herein shall be strictly construed. as all of such tillies shall be deemed of the essence. [See next page for signatures.] 5 " Il ?CESS signatures of the Parties as of the year and date fust above written. DEVELOPER: COLUMBIA CLUB. INC. 1_:i0 Darlene Mazzone. President CITY: CITY OF PADUCAH. KENTUCK)' m Gayle Kaler, N -Li or Date: Date: 6 EXHIBIT A LEGAL DESCRIPTIO' OF THE PROPERTY 1\ { �� • �� i� .. ti's -� �-~ j 3 t� 5 .i: S 4� P�i�'fdy i0 F- �Z� 1 •�y `\ 1 �t • • jj ; ((.. s ��'' a i; � � � r � � . 'L• 3?�'"` �, i1 , �� v � 1 �_ s�1�. -e�' _n.fs� -. ..h1� -cam:. A ..-w.�� • .... �%- -. .. � ? 1 Agenda Action Form Paducah City Commission \leetina Date: ,March 25, 2014 Short Title: Noble Park Pool Engineering Change Order #2 with ICA Ordinance ® Emergency EJMunicipal Order F-1Resolution E] Motion ❑ Staff Work By: Mark Thompson Presentation By: lklark Thompson Background Information: The original contract for the Noble Park Pool enaineeriny with Florence & HUtclleson, now ICA, was authorized for S98,700, Ord.201 l - l l -7881. However on Nlay 8. 2012 the City chose to add the replacement of the baby pool as a portion of the project increasing the contract to S 143,200.00, Ord.2012-5-79220. The scope of the engineering has changed considerably as the project has continued. It became necessary to bid the project into three bids rather than two after the first bid came in a great deal over budget. The re -bids however saved over 565,000 but required additional services for the coordination of three onsite contactors and the two re -bids tliemselves. CO #I in June of 2013 increased totals to S40,995 for services increasing the contract with ICA to S 184,195.00. This is final change order closing out [lie engineering set -vices of the project. The services provided in C0#1 ICA assisted the Citi through the r111tlgatiorl process with staffing and docunnellLitioll. CO# 2 totals S 13,230 making the final contract total S197,425. Goal: ❑Strom Economy ® Quality Services❑ Vital Neighborhoods❑ R:- or Doi\ iltoertis Funds Available: ACCOLInt Name: Noble Park Pool Project 3 t 700 .account Number: PA0095 Finance Staff Recommendation: Approval Attachments: Change Order #2 �V/ Department Head City Clerk City Manager ORDINANCE 'U 1 a -4 - AN ORDINANCE AUTHORIZING AND DIRECTI`G THE MAYOR TO EXECUTE CHANGE ORDER NO. I WITH ICA ENGINEERING. 1`C.. F/K,':\ FLORENCE & HUTCHESON FOR THE NOBLE PARK POOL RENOVATION PROJECT \\•HEREAS. alae Cicy appruced Ordinance No. 2011.1 1-7331 to eater into.t ,:owract c� ida Florence & Hutcheson in the amount of 393.700.00 for professional engineering seri ices for the Noble Park Pool Renovation Project: arad WHEREAS. the City approved Ordinance No. 2012.5-7920 to eepand the scope of the project to include replacement of the existing «ailing pwl and the .nraceSSion area as �kell ,a. the addition of hot water to the bathhouse sltosters. increasing the project amount for' engineering ;err ices to SI 43.200.00: and % HEREAS. the Cit} approsed Change No. 1 h% Ordinance No. ?()13--•3051 for an Hacr:aSc in the anaouru of S40.99-5.00. to pay for .additional engineering Derr: ices for :niineerim, design and procurement ser%ices for the ne% Spray pad Ind additional hourlk construction ,ervic,'s for coordination and completion of the Noble Park Pool R. novation Project. increasing the total contract price to 5134.195.00: and WHEREAS. in order to finalize the project Change Order No. '_ is required in the ,amount of S 13.230.00 for additional hourly con-struction ser% ices for additional construction en_ineerinL' and inspection services (from Juste 30. 2013 thnt December 31. _2013, required for coordination and ceanapletiun of the Noble Park Pool Reno.ation Project. therefore. increasing, the final amount to 51971.425.00. BE IT ORDAINED BY THE C[TY OF PADUCAH. KENTUCKY: SECTION I. The Mayor i, herebv authorized and directed to execute C[tange Order No. '_ in the amount of S 13.'_30.1)0 to pa) for additional construction arid engineering ser ices for completion of the Noble Park Pool Renovation Project. increasing the total contract price to S 1,47.42 5.00. R-0095. SECTION 2. This expenditure shall he charged to project account no. SECTION 3. This ordinance shall be read on iwo ,cparw dakN artd cc ill become effe,:tive upon >unuatar% pubhaation pursuant to KRS Chapter -I'_a. .�ia,.or -\TTEST: Tanulaara S. Sanderson. Cin Clerk Introduced by the Board of Comriaissioner�. March 25. ?()14 .adopted by the Board of Commissioners. April S. 2014 Recorded b% Tamntara S. Sanderson. Cit% Clerk. April 3. _014 Pubh,shecl b% The Paducah Sun. \ord\parks`•.chw,ord 2—Noble Park Pool Reno aeon Infrastructure Corporation of America www.icaeng.com Engineering Transmittal FTO,Mark Thompson To: Paducah Parks Services We are foiwarding the following items: E C E � V - LParks AR1 020141March 7, 3014 Services Subject: Noble Park Pool Rehabilitation Final Change Order (X) Enclosed O Under Separate Cover Quantity Description 3 Copies of Final Chance Order (66 Wires signatures) These are transmitted as checked below: O Approved (X) For Your Xpprmal O Approved as Noted O As Requested O Not Approved {) For Your Use (} Revise and Resubmit (X) For Your Files Remarks: Please find the noted items attached. 1128400 ICA Engineering BY: Charles D. McCann IT., P.E. 2550 Irvin Cobb Drive • Paducah, KY 42003 270.444,9691 fax 270.443.3943 POOL CONCESSIONS RENOVATION BOB NOBLE PARK POOL CHANGE ORDER NO GATE NAME OF PROJECT OViNER VENDOR CITY OF PADUCAH PARKS DEPARTMENT FINAL CHANGE ORDER 3 March 07,2014 Noble Park Pool Rehabilitation Ccty of Psducan, Kentucky ICA Er..4reer:r.p Inc ;f,k.`a Florence & Hutcheson. Inc.,, HE FOLL01i`i+NG CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUrvtE-NFS 3 1 Additicra! Nour'y Ccnstri;ction Seri!ces - inc!udes addi'.:ora; constructccn e:ng neerirg and irspecticn services ;from Jure 3C, 20' 3 thru December 31 st) required l' --r cc^,rdinaticn and completicn of the 3 separate cors`riction ccn*, ac;s. TOTAL ADDITIONS DEDUCTIONS CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL BE [INCREASED BY ORIGINAL CONTRACT PRICE. CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS- NE`i�] CONTRACT PRICE INCLUDING THIS CHANGE ORDER '1111-1- BE - APPROVALS REQUIRED ICA Engmeerir.g, Irc PADUCA. PARKS DIRECTOR MAYOR OC^5'n CHANGE ORDER NO 3 PAGE 1 Or 1 S 13.230 OC s 13 230.00 J - 3 13 230-00 3 98 70000 6 1b4 1 yo-UU S 1197,425.00 -3 -7/:q DATE LATE DATA CHANGE ORDER NO 3 CC630 POOL CONCESSIONS RE,NOVATI JN 805 NOBLE PARK POOL CITY OF PADUCAH PARKS DEPARTMENT FINAL CHANGE ORDER CHANGE ORDER NO 3 DATE: March 07,2014 NA,IME OF PROJECT Noble Park Pool Rehabilitat;cn 0kj1JNER C tv of Paducah. Kentucky VENDOR ICA Engmeerir.g, Inc (f k;a Ficrence & Hutcheson. Inca THE FOL! OYJING CHANGES ARE HEREBY (MADE TO THE C0N T RACT DOCUME,M7S: 3.1 A.ddst;cr,ai Hourly Construction Serrces - ir.ciudes additional ccnstructicn engineering ar:d Inspection seriices (from June 30. 2013 thru December 31 stl required for coordination ar.d completion of the 3 se.parate corstructc(,. coni, acts. TOTAL ADDITIONS DEDUCTIONS CONTRACT PRICE DUE TO THIS CHANGE ORDER YPLL SE INCREASED BY ORIGINAL CONTRACT PRICE: CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS NEA,,�/ CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE, APPROVALS REQUIRED 17 ICAEngineering. Inc PADUC.�H PARi,S DIRECTOR MAYOR, CHANGE ORDER NO 3 CHANGE ORDER NO. 3 PAGE 1 0� , S 13.230.CC S 13 230 CO S - S 13.23000 S 98 700 00 5 184 195 00 S 197,425.00 31 — DATE .� DATE ,DATE CC 0 1 POO= C��iCESSIONS RENOVATION BOB NOBLE PARK POOL CHANGE ORDER NO DATE. NAME OF PROJECT. 01/VN E R VENDOR CITY OF PADUCAH PARKS DEPARTMENT FINAL CHANGE ORDER 3 March 07.2014 Noble Park Pool Rehabilitation City of Paducah. Kentucky ICA Engineering. Inc. ff/k/a Florence & Hutcheson. Inc.) 00650 CHANGE ORDER NO 3 PAGE I OF 1 THE FOLLOW{/lNG CHANGES ARE HERESY MADE TO THE CONTRACT DOC UNI =NTS - 3 1 Additional Hourly Constructicn Services - includes additional constructicn enyineenng and inspection sernces (from June 30. 2013 thru Decemcer 31 s-1 required for cocrdiraticn and completion of the 3 separate ;,onstr; ct,on contracts. 3 13230.,--0 TOTAL. ADDITIONS OEDUCTIONS CO3'`4T:?A.CT PRICE DUE TO THIS CHANGE ORDER V`/ILL BE INCREASED BY ORIGINAL CONTRACT PRICE: CURREN T CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS NEVI CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE APPROV.;LS REQUIRED: i Is CA Engineering Inc. PADL'CAH, PARKS DIRECTOR P'A'f J R S 13 230.CC S 13.23C.130 93.7C0.00 SZ -7 iy DATE DATE DATE CHANGE ORDER NO 3 0060-0 . ? Agenda Action Form Paducah City COmmiSOO n Meeting Date: March 25, 2014 Short Title: Purchase of a Rear Packer Refitse Collection Trtick for use by the EPW-Solid Waste Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑'lotion Staff Work B-,- Mike Orenduff, EPW Solid Waste Supt. Randy Crouch, EPW Maintenance. Supt Angela Weeks, EPW Project NIgr Presentation By Rick i✓Iurphy, P.E.. City Engineer -Public Works Director Background bZormation: On March 18, 2014, the City of Paducah Engineering -Public Work's Department received and opened sealed bids for the purchase of a new Rear Packer Refuse Collection Truck for use by the Solid Waste Division. Two responsive bids were received, with TAG Trick Center, LLC. submitting the lowest evaluated bid in the amount of $ 1.57,677.00. The estimated time for delivery of the new truck will be 160 days after contract execution. Goa]: ❑Strong Economy ®Quality Services [:]Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Tame: Rolling Stock / Vehicle Heavy 1�1 Account Number- 050-2209-531-4007 inance Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizing the tilayor to enter into a contract with TAG Truck Center, LLC in the amount of S157,677.00 for the purchase of a new Rear Packer Refuse Collection Truck to be used by the Solid Waste Collection System . Attachments: Ad, Original Bid Proposals, Bid Tab and Proposed Contract PMA c Depa ment d City Clerk City vlanaaer ORDINANCE NO. 21t14.4 - AN ORDINANCE ACCEP FI`G THE BID FOR SALE TO THE CITY OF ONE REAR PICKER REFUSE COLLEC FION TRUCK. AND AUTHORIZING THE M AYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF P.ADUCAH. KENTUCKY: SECTION I. The Citi of Paducah accepts the bid ofT AG Truck Center, L -LC, in the amount of S15 .6".00. for sale to the City of one rear packer refuse collection truck. for use b,. the Solid Waste Dv, iston of the Public �Vork, Department, said hid in Suh,tallttlf compliance s ith bid Specifications, and as contained ill the hid of TAC Truck C, -n[, -r. I_LC.of March 13. 210 14. SECTIO` 3. The \Ia%or iS herehk authorized to er:ctite a contact x iih TAG Truck Center. LLC. tin- the purchase of one rear packer refuse collection truck, authorized in Section I ahoy e, .recording to the Specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION ;. This purchase shall be charged to the Rollin;,. Stock/flear� Vehicle aCCOn 111. SECTION 4. Thi, ordinance shall he read on two separate da%s and v. ill become effective upon sumnlar. pul•liC.10011 pursuant to KRS Chapter 434. Ma"ur .ATTEST: Tammara S. Sandenon. Cin Clerk Intoduced h} the Board of Com mi,sioners. March 25. 2014 Adopted bk the Board of Commi,sioners, .April 3. 2014 Recorded h} Tanlnlara S. Sanderson. Cit Clerk. April 3. 2014 Publi,hed bx The Paducah Stltl. orJ`•pc�ork; truck-rmr hackar 2014 03 D Z D °° 0 cn r o ni n O co o m m 0 v cfDn -a O —� D o c o v co < o O 0 o c u°1i rn z `� rn �', r (D c m-0 n y rc D "p (/) m 9 3 O 70 <' ao N y o r z m m D m � ro ro 9 (D a p z 07 z - 7 m z o M m v 3 D 3 �_ m D r D r �' Q? U) (D 0— 3 0 � 2 n ; z r C o o' r= �, (D a m ° N R1 y ry c o -c r D N rr v Cl 0 m cn 0 C 0 J -< r- -qfD �� v m m r,, .03m N O v Q) > m Z rn � n D " 0O m O '0_ °' ° U)0 —+ cn m it ro �' O -i co a 3 M v C7 (Dc 0 CD (Do • a rr- r m < 0 z Z.) 1 v b9 m (D LNCD a CLC) � J Z o v n r y O J N O O O O v 0 � cfl -<=N n O > 0 cn�O�j tV CO N Z. CD r+ Q NO d < (D CD r o N 6H o 0• W NLrl 00 O Ul (D C0 Z < Z < 1 0 N Cn cp 3 X p O - o v� ° O ° O ro n o p _ 0 `D ( 0 om J{ 00 - m O - (D o z y 1 o a wQ,�cn o A O G) (O O 7 Ln n 1 y O a a o 1 n Ln 3 (D Qi Ln n (� -t O <cnaa O �• N O 4� N a 0 N Ul N (D v1 O Cn N O cn (3) 3 0 co3 co m O Oo°-rn co JN•acn-0 c E5 x �' W Z m 3 Ili ACD0 "l< 3 < r► N Ui O m n m Z] m In U) 0 O r m z �o c x X500 AGREEMENT '"'1d1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE A REAR PACKER REFUSE COLLECTION TRUCK THIS AGREEMENT, made this day of , 2014 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and TAG TRUCK CENTER, LLC, hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1, SCOPE OF WORK The Vendor shall provide a Rear Packer Refuse Collection Truck to be used by the Engineering -Public Works Department, Solid Waste Division in full compliance with the Bid Proposal Dated March 14, 2014 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the Rear Packer Refuse Collection Truck within 160 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following Contract Unit Price, subject to additions and deductions provided therein: One Hundred Fifty Seven Thousand Six Hundred and Sixty Seven Dollars and no Cents ($157,667.00) as quoted in the aforementionec Bid Proposal by the Vendor, ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE= 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. TAG TRUCK CENTER, LLC BY _ TITLE CITY OF PADUCAH, KENTUCKY M Gayle Kaler, Mayor ADDRESS: ADDRESS: 215 Campbell Drive Post Office Box 2267 Calvert City, Kentucky 42029 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: March 25, 2014 Short Title: City Manager Employment Agreement Extension ®Ordinance ❑Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jeff Pederson Presentation By: Jeff Pederson Background Information: An Employment Agreement between City- Manager. Jeffrey A, Pederson, and the City of Paducah was signed on December 7, 2010. The Agreement was amended by Ordinance on December 20, 201 l , subsequent to a Performance Review conducted by the City Commission. As a result of a Performance Review conducted during November 2013, the City Commission and Mr. Pederson have agreed to renew Pederson's Employment Agreement for a three-year period, cornmencing December 7. 2013, through December 7, 2016. Other sections of the Agreement are amended as follows: • Section 4 adjusts the City Manager's salary to S 150,000 annually. • Section 6 adjusts the City Manager's atulual vacation accrued to t,,i-enty (20) days Staff Recommendation: Approve the Extension of the City Manager's Employment Agreement with changes in Section 4 and Section 6, through December 7, 2016. Attachments: City tvlanager's Employment Agreement Extension Ordinance Department Head City Clerk City Manager ORDINANCE NO, 2014-4- ANORDINANCE AUTHORIZLtiG AND DIRECTL14G THE MAYOR TO EXECUTE ADDENDUM NO. 2 TO THE AGREEMENT TO EMPLOY JEFFREY" A. PEDERSON AS PADUCAH CITY tMANAGER WHEREAS. by Ordinance No. 2010-10-7750 the Cityof Paducah approved the execution of an agreement with Jeffrey A. Pederson for employment as City Manager: and WHEREAS. by Ordinance No. 2011-12-7894. the Cit} of Paducah approved an addendum to the EmploymentAgreement: and WHEREAS, following a successtztl performance appraisal. the City Commission wishes to renew, the agreement and amend it to reflect a temi increase effective December 7. 2013 to December 7, 2016: a salary increase w S l 50.000 annually: anti an increase in annual Vacation to 20 days: alad WHEREAS, it is now necessary for the City to adopt an ordinance to clarity! and confirm the amendecl ag-reement. BE IT ORDAINED BY THE CITY OF PADUCAH. KENTUCKY: Section 1. The City Commission sloes hereby approve Addendum No. 2 to the emplo}meta aereemerrt With Jeffre% Pederson as attached hereto and authorizes the Mayor to execute said addendum. Section 2. This ordinance shall be read on two separate days and will be published by summary pursuant to KRS Chapter 424. MAYOR ATTEST Tammara S. Sanderson. City Clerk Introduced by the Board of Cort-imissioiiers, Liarch 25. 2014 Adopted by the Board of Commissioners, April S. 2014 Recorded h� Tammara S. Sanderson, Citi Clerk. April 8. 201-4 Published by The Paducah Sun. \ord\addendum-city manager 2014 ADDENDUM[ NO. 2 TO AGREEMENT TO EMPLOY JEFFREY A. PEDERSON AS PADUCAH CITY MANAGER WHEREAS, the City of Paducah. Kentucky, a Municipal Corporation. hereinafter referred to as "Employer" and Jeffrey A. Pederson, hereinafter called "Employee" entered into an employment agreement on December 7, 2010. and was adopted by Ordinance No. 2010-10-770; and WHEREAS, the parties are ilow desirous of amending certain sections of said agreement, NOW, THEREFORE. the parties agree as follows: 1. Section 2 shall be amended as follows: The term of this amended agreement shall be effective December 7. 2013 to December 7. 2016. ?. Section 4 A.. Compensation, shall be amended as follows: A. Base Salary; Employer agrees to pay Employee an aritlual base salary of S150.000 payable in installments at the same tithe that the other management employees of the Employer are paid. 3. Section 6 A. Vacation and Sick Leave shall be amended as follows: A. Employee Shall be granted 20 days of vacation time annually through the term of this agreement. ,all remaining terms and conditions of the original employment contract dated December 7, 2010. and addendum dated December 21. 201 t. shall remain in full force and effect. IN WITNESS WHEREOF, the Board of Commissioners of the City of Paducah has caused this .Nddenduin to the Employment Agreement to be executed oil its behalf by the City's Miyor, and Jeffrey A. Pederson. executed this Agreement as City Manager oil this the day of 2014. G.-\YL.E KALER, 'MAYOR JEFFREY A. PEDERSON City of Paducah. Kentucky ATTEST: TA,MMARA SA,NDERSO\ City Clerk