HomeMy WebLinkAboutCCMPacket2014-02-18CI -f1" CO.M.NIISSION MEETING
AGE\Da FOR FEBRUARY" 18.2'014
5:30 P. ) L
ROLL. CALL
INVOCATION
PLEDGE OF ALLEGIANCE -Nleg Hancock, PTHS Sophomore
WDITIONS/DEL.ETIONS
PRESENTATION: Update for the Community Scholarship Program and the Paducalh
School of .art S Design - A. WRIGHT
--------
r.
MINUTES - --
It.
NM NICIPAL ORDERS
A. Personnel actions
III.
ORDINANCES - ADOPTION
i
A. Contract for ExeluSlye Beyerave Service In Paducah Parks
v
I
Facilities - �NI. THUNIPSON:
F_
B. Purchase Hand-held Radios for Police Department -- POLICE
CHIEF BARNHILL
IV.
ORDINANCES - INTRODUCTION
:k. accept KLC Safety Grant Award - S. ERVIN
B. Approve Agreement with Padticlll Police Department
Bargainiiw Unit -- C. �IEDFORD
C. Approve Agreement with the Professional Fire Fighters ot'
Paducah, Local 168 - C. MEDFORD
D. Agreement for Professional Inspection Seri ices with ICA
Engineering for the. Greenway Trail Phase II Underpass - R.
MURPHY
E. authorize Contract for CQnCreteReady-Mix - R. NIC RPHI
V.
CITY 'MANAGER REPORT
A. Noble Park Bank Stabilization Proj,;ct - M. '1110-NIPSON
B. Recycling Facilities
N'I I I.
MAYOR & COINIISS ION ER CONINIE NTS
PUBLIC COI.NIENTS
ENECUTIVE SESSION
FEBRUARY 4. 201-4
At a Regular Meetin� of the Board of Commissioners, held on Tuesday, February �,
2014 at 5:30 p.m., In the Commission Chambers of City Hall located at 300 South 5th
Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the tol lowing
answered to their nallles: Commissioners Abraham, Gault, Rhodes, �A-'ilson and Mayor
Kaler (5).
INVOCATION
Commissioner Abraham Qac e tilt: 111VOUttoll.
1IINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
reading of the MinutCS for the January 14, 201 1, City Commission meeting be waived
and that the'vIIIlLlteS Of Sald sleeting prepared by the City Clerk be approved as written.
Adopted oil call of the roll. yeas, Commissioners Abraham, Gault, Rhodes. Wilson and
Mayor Kaler (5).
ORDINANCES —:ADOPTION
ACCEPT DONATION OF INDEPENDENCE PARK ,roTHE CITY
Commissioner Gault offered motion, seconded. by Commissioner Abraham, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING A
DONATION OF A PARCEL OF REAL PROPERTY" KNOWN AS INDEPENDENCE
PARK LOCATED AT 114 FOREST CIRCLE. PADUCAH, McCRACKEN COUNTY.
KENTUCKYAND AUTHORIZING THE MAYOR TO EXEC UTE Z\ DEED OF
CONVEVANCE AND ALL DOC UIMENTS RELATING TO SAME". This ordinance is
summarized as follok s: The City of Paducah hereb\- accepts a donation of a parcel of real
property known as Independence Part: located at 114 Forest Circle. Paducah. McCracken Count\-.
Kentucky frons Independence Bancshares, inc.. This property is valued at 5225,000. Further. the
Mavor is hereby authorized to execute a Deed of Conveyance and all dOCUlllert5 relating to salve
to transfer the real property to the City of Paducah.
Adopted on call of the roll, yeas. Commissioners Abraham, Gault. Rhodes, Wilson and Mayor
Kaler (5). OR.D. ;2014 -2 -SI 1 3: BK 33
AMEND ORDINANCE FOR PARK PROPERTIES TO INCLUDE
INDEPENDENCE. PARK
Commissioner Rhodes offered motion, seconded by Commissioner Wilson. that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING
CHAPTER 70, PARKS .AND RECREATION, OF THE CODE OF ORDINANCES OF
THE CITYOF PADUCAH, KENTUCKY.- This ordinance is summarized as follows:
That Section 70-32, Public Parks, Playgrounds, and Recreational Areas Available to the
Public is amended to include Independence Park located at 114 Forest Circle. "Chis
ordinance also renames Henry Clay Park as Albert Jones Park and renames the Greed ay
Trail to the Clyde F. Boyles Greenway Trail.
-Adopted on call of the roll. yeas. Commissioners Abraham. Gault, Rhodes, Wilson anis Mai or
Kaler (S). ORD. :;2014-2-81 14: BK 33
ORDINANCES — INTRODUCTION
FEBRUARY -I, 2014
CONTRACT FOR EXCLUSIVE BEVERAGE SERVICE I\ PAD(rCAfI PARKS
FACILITIES
Commisslotler Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Co11 m1ssiollers itltrodLlCe all Ord111ance entitled, "Av ORDNANCE OF THE
CIT'YOF PADC.CAH, KENTUCKY, APPROVING AN AGREEMENT WITH PEPSI
.MIDAMERICA CO., FOR EXCLUSIVE BEVERAGE AND SNACK PROVIDER
SERVICE IN PADUCAH PARKS FACILITIES ASD AUTHORIZING THE MAYOR
TO EXECUTE SAID AGREE),/IENT". This ordinance is sums-ilarized as follows: The
City o f Paducah hereby approves an agreement with Pepsi MIdAlmerica Co., for
exclusive beverage anti snack provider service in Paducah Parks facilities and authorizes
the `Mayor to execute said Agrcenlerit. This agreement is for a period of 7 years and
contains two (2 ) four (4) year renewal options.
PURCHASE HAND-HELD RADIOS FOR POLICE DEPARTMENT
Commissioner Abraham Offered motioll, seconded by Commissioner GaLllt, that the
Board of Commissioners izltroduce an ordinance entitled, "AV ORDNANCE
APPROV'NG AND AUTHORIZING THE PURCHASE OF HAND-HELD RADIOS
FOR THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE t1vM`OR
TO EXECUTE A CONTRACT FOR SAN/IE." This ordinancc is summarized as follows:
That the City of Paducah hereby approves and authorizes the Finance Director- to make
payment to Motorola SOILltionS in an alllount not to exceed S-13,37-3-60, for the pLII-chase
up to 1.3) tilotorola %TS2500 800 NJHz portable radios at S2,567.20 each, for the Paducah
Police DepartmeN, in comphatice wIth the Ke11tLIcky State Purchasing Contract. Grant
Rinds it) the amount of S32,000 received from the Kentucky Office of Homeland Security
�vill be used for pLlrcllase with balance being paid from the Police department's budget.
CITY MANAGER REPORT
Police Chief Barnhill reported that the Police Department is establishing a lion -
profit foLlndatiore to support education and training. It is a way to allow people
who want to make tax-exempt donations.
Progress has been made in tilling the position of Special Events Coordinator. A
selection should be placed on the personnel actions In 2 weeks.
The Police and Fire department's bargaining units have reached tentative
agreements with the City.
Parks Services Director tMark Thompson «ill be bringing a report before the
commission in the next couple of weeks regarding the SOUtlleril end of the Noble
Park lake bank.
City Engineer Rick V'ILlrplly reported. that the established priority routes have been
salted and plowed but as Of right nowsecondary streets are still covered with
snot' and ice CILIC to the last winter stoml and Single digit temperatures that moved
through Paducah. The Cite is holding oil using the salt it has stored for street
maintenance Clue to a lack of salt supply. The whole elation has been affected by
the salt shortage because of the extrellle Winter weather that has been happening
across the country.
MAYOR & COMMISSIONER CONLME`TS
Mavor Kaler
Congratulated the Paducah Tilgllnlail Speech Team For « inninc, lis second rear as
the Murrav Realm Champs.
FFBRUAR`c' 4, 2014
Gave her support of Governor Beshear's budget proposal to fund improvements
at the State's commUnity colteges. tf approved, the funding WOUld Ilelp in the
renovation of the Kitchen's Building for the Paducah School of rt &: DesigIl.
Reminded everyone of the iVlayor's Art Club Reception which is being held on
Friday, February 7`h at 4:30 p.m. at City Hall.
Ail-nounced the City will be hosting the Bass Pro Shop Big Cat Quest Fishing
Tournament. The event xvill be held at the City's new boat launch facility located
at 6t'' and Burnett streets.
PUBLIC CUMME`TS
None were giVen.
Upon motion the meeting adjourned.
ADOPTED: February 18, 2014
City Clerk
t%ta.yor
CITY OF PADUCAH
February 18, 2014
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
anager's Signature
Date
POLICE SUPPORT SVCS
Roberts. Mark A.
FIRE SUPPRESSION
Noland. N cinolas
PARKS SERVICES
Henson. Jared V1
POLICE OPERATIONS
H000. Matthew L
L`luso^. Kevan A.
Price, Zachan/ K
PARKS SERVICE,
Tocnasal!o, Molly M
POLICE OPERATIONS
EPW - STREET
Peity. Xavier J
CITY OF PADUCAH
PERSONNEL ACTIONS
February 18, 2014
PAYROLL ADJUST MENIT S/TRANSFERSIPRO MOTION SJTEMPORARY ASSIGNMENTS
PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE
AND SASE RATE OF PAY AND BASE RATE OF PAY
Captain Admin Captain - Operaluns NCS Ex January 23, 2014
S30.91'Hr 530.93/Hr
Firefighter
Relief Driver
NCS
Non -Ex
January 23. 2014
S13.60/Hr
S14.19/Hr
Camp Coordinator
Recreation Leader
NCS
Non -Ex
February 7. 2014
S1 1.00,!Hr
S1 1.00/Hr
NEW HIRE • FULL-TIME (F/TI
POSITION
RATE
NCS/CS
FLSA
EFFECTIVE DATE
Police Recruit Officer
520.96/Hrk
NCS
Non -Ex
February 27, 2014
per PPSC - "Due to his prior late enforcement experience. Mr. Hopp is being hired at a Nvo-year officer
salary "
Police Recruit Officer
S19.78/Hr
NCS
Nor, -Ex
February 27. 2014
Police Recruit Officer
S19.78/Hr
NCS
Non -Ex
February 27. 2014
Special Events Coordinator 522.79/Hr
TERMINATIONS - FULL-TIME (FIT)
POSITION REASON
Patrolman Retirement
RO`•!51 Maintenance Person Resignation
NCS Ex February 20, 2014
EFFECTIVE DATE
March 1. 2014
January 29. 2014
Agenda Action Form
Paducah City Commission
N/lecting Date: F%bruary 4, 2014
Short Title: Contract for Exclusive Beverage Service in Paducah Parks Facilities
MOrd'tnance ❑ Emergency ❑ N/lunicipal Order ❑ Resolution ❑ Motion
Staff Work By: "vlark Thompson
Presentation By: tMark Thompson
Background Information:
For the past several years local soft drink representatives ha,,e communicated to staff that they would prefer to
work with the Parks Services on an exclusive contract. Both local venders have expressed this rather than a
program by program request. Requests for proposal were publicly advertised beginning in November and
opened in December. At that time it was determined that Pepsi MidAmerica had provided the best proposal.
Since then a contract has been drawn up for the approval of the Commis:�ioa.
(This has no bearing on events such as Barbeque on the River or Drago*o.it Races and does not include Brooks
Stadium. It does include Noble Park Youth SoftbalUBaseball)
The synopsis of the seven-year. S53.566.26 proposal for exclusive beverag., rending rights for Citparks
programs and parks facilities only includes:
Pepsi will:
• Pay to the City a one-time payment of S32,566.26 for scoreboarc and signage upgrade and installation
at athletic facilities.
• Pav to the City S3.000.00 annualty for program sponsorship.
• Install dispensing equipment for all park facilities as needed ter [he l lie of the contract.
• Provide banners for various Parks Services Programs.
• Provide concession trailers for certain events.
Parks Services will:
• .Allow only Pepsil-fid.arnerica product machines in Park Servic-_s acilities.
• Purchase only products through Pepsi),tid.A-merica for the teng h et: [tris contract.
Goal: ❑Strong Economy ® Quality Services❑ Vital NeWl^orltoods❑ Restored Do« 11to« ns
Funds Available: Account Name: N/A
ACCOunt Number: N/A Finance
Staff Recommendation: Approval
Attachments: Pepsi MidAmerica Proposal. Coca-Cola Pr,_p._-);al &
Contract with Pepsi MidAmerica
WHT
Department Head City Clerk City Manaaer
Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 4. 2014
Short Title: Approve Purchase of tilotorola Radios
Ordinance ❑ Emergency ❑Municipal Order ❑ Resol:1t�or, E] IMotion
Staff Work By: Assistant Chief Stacev Grirr.�;
Presentation B y : Chief Brandon Barnhill
Background Information: The Police Department is M the process of replacing
its portable radios, some of which are more than 20 years old. The city recei�,-Cd
a !-rant from the Kentucky Office of Homeland Security in the amount of
,S32)000 to purchase new radios. The police depart, -rent can purchase 13 radios
at a cost of 533,373.60 (S2,567.20 each) from Jackson Purchase 2-
Way[Motorola. This is state contract pricing,
Goal.. ❑Strong Economy 1iZ Quality Services❑ Vital N-.1ah,3orhoods❑ R--storl-d Do'.tI lowlis
Funds available: Account Name: Communications
account i\; umber: 00 i - 1602-52 t -=1.2 l3
.and KOHS grant PLO 6.0 �5
Staff Recommendation: Approve purchase of 13 r4dios
Attachments:
Brandon Barnhill
Signed Electron icallY
Department Head
Citi Clerk
City Manager
/ce
Fi a
Agenda Action Form
Paducah City Commission
Meeting Date: February IS, 2014
Short "Cine: 2013-20t t Kentucky League of Cities (KLC) insurance Services Safety Grant
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Steve Ervin, Rick Murphy, Chris Yarber, Cindy Medford. Sheryl Chino
Presentation By: S[e%e Ervin
Background Information: KLC Safety Grallt Progrim was de\eloped in 1999 as a a ay for members to stretch
our safety budget. The program offers really two grants in one, It has a 50/50 ulatchirlg fends safety grant
program that will reimbLISe a city up to S3,000 for prior -approved items/equipment that w111 redtlCe Workers'
Compensation eXPOSIIWS.s and another ;rant up to S3,000 for prior -approved items/equipment that will reduce
General Liability and PI-operty exPOSures.
The applicat1o11 was originally approved by municipal order 1751. The City of Paducah has been warded
53,000.00 for the proposed project. The original total project cost was S12,000.00 to purchase two.security
cameras and to coyer the KNIESHA training costs. "rhe city had prepared an application requesting 56,000.00.
Becau,e funding* �\ as reduced to S3,000.00, the city will reduce the tlUmber of cameras and the number of staff
attending. the KNIESEIA training. This grant requires a 50/50 match; therefore, the city's financial obligation to
the project is S3,000.00 for a total project cost of 56,000.00.
The grant reClUirei at101011Z,16011 by the Paducall City Co11l1nis,ioll to allow the Mayor to execute all Lyram
related docunlems.
Goal: ❑Strom Economy ® Quality Ser\ices ❑ Vital Neighborhoods[] Restored Do"Ilto�kns
Fund, A\ailable: Account Name: ?014 KLC Safety
Project Number: NIR0061 Z)I Finance
Account Nlllllbel': 001-0501-514.42a-�),`(Camera Portion)
001-351 1-513.33-01 (Training Portion)
Project Number: 6.254
CFDA: N/A
Staff Reconllnendation: Approval
Attaclllrlents:
Department Head City Clerk City Mana`er
ORDINANCE N0. 2014-2-
-\N ORDIN.-\ CE AUTHORIZI IG THE MAYOR TO EKECUTE A GRANT
AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY
LEAGUE OF CITIES FOR A 2013 -?0l4 MATCIII\G SAFETY GR_kVT .-SWARD
k HEREAS. the Cit} of Paducah applied for a Kentu,,ky League oI Clties 21)13-
2014 n1ak:hir1? Safety Grails A« and adopred by -Municipal Order Va. 1751 on December W.
X013. in the anlount of 56.000 for the purchase of Lwo (2) security camera,. %�ttll ails' romalnlil,`
fundS to be tiSed for trainings costs for the Human Resources Deparimenc: and
WHEREAS, the Kentucky League of Cities has appr,l,.--d the application and is
ready to a%k and this grant but has reduced tfle amount frons 56.000 io 53,000.
BE IT ORDAINED BY THE CITY OF PADUCAH. KENTUCKY
SECTION l . The Mayor is llere-by authorized to execute all document, relatiii,
thereto wit I ithe Kentucky Lea -tie of Cities. for a ?013 -?014 matching Safety Grant Award that
«ill reimhur:e the Cite S3.000.00 for the purchase of one (1) securitv camera and renlaiimin
fund, to be used for training costs for the Human Resources staff. Niatchin�! Rill(, of
53.000.00 �k ill he provided 1h\ the Hunlan Resources Department and the Deparunent of
Information Technology,
SECTION ?. This —(penditure shall he charged to the 2014 KI_C S,lfet% aCcoullt.
SECTION 3. Tills ordinance ;hall he read on t\,\o serarate d,t%S and %\ ill heCorlle
effecti%e upon summary publication pursuant to KRS Chapter 414.
Mawr.
A FTEST
TA111I1111ra S. Sanderson. CIR Clerk
Introduced h% the Board of Con1t11issiozlers. February l S. ?014
Adopt,d by rhe BOLird of Commis.ioners. Fehruary 2�. 2014
Recorded by T.1nimara S. Sanderson. City Clerk. Februar\ 25. _1014
Published b% The Parlveah Sim.
'ord'p]-m`•_rani;-K1_C _'()1 7-nt4 1ris S.r`.iL.i Saier.
Agenda Action Form
Paducah Cite Commission
\,Ieetiny Date: February 25201
Short Title, Paducah Police Department Bargaining Unit Agreement (FOP)
NOrdinance ❑ Emergency ❑ Municipal Order❑Resolution [7N [otioll
Staff \Vork By: Anthony Copeland, Brandon Barnhill. Cindv -Medford, Joie
Perkins, Audra Herndon, Heather Rushing, Jeff Pederson. Stacey Grilrles.
Brian Krueger. Adrianne Gleeson
Presentation By: Cindy Nfedford. Brandon BarrhiI1
Back round Information: The current contract with the Paducah Police Department
Baryai111112 Utlit, eXpil'es June 30, 2014. Neyotiatlons on the tlk'\, C011ti'aCt beyaIl On Janual-V
10, 2014 and concluded on Jant-131,V 28, 2014. The City has been �idvised that the
membership has voted to approve the attached contract.
The Contract includes the following 111a_jor terms and chant}es Cronl the previou> FOP
contract:
• Administrative Chances
Changed Reference to all dates to reflect nz\\- 3 %ear contract (Jt11\' 1. 2014 -
June 30. 20 17)
Updated wage table to Include proposed wayge increases
c Dues Deduction section chanycd to reflect Fair share language
Shift Assiynnlent section changed permanent vacanev from 6 months to 3
months
aCreS
W-k��eek and Overtime changed retired officer \��1tIlt'Ss pay C0 ��(} day from
S2-)Alay
InCILICie S.70 hotly in the tables (or Sel'�4c,1111s
J Proposed Annual increases of I .0°'�, I .�° o. 2.0"o in 2014. 2015. 2016
respectively
Wa<(e Rates to add lonye� its pa\ as fo11o\\ s:
• Ju1\ 1. 2014 additional S.2; •hour to `Ielllbers with 10 or more v ears
of ser\ ice
• Jule 1, 201 Additional S.23,flour to Members with 13
OF More rears
of service
• .11.11V 1, 2016 Additional S.25 hour to Members with 20 ol. nlu-cars
0f service
A2cnda Action Form
• Sisk Leave
Pa;e
• Total «age and fringe benefit increase impact over the three year
period is estimated to be S434,000. The calculation considers
maintaining CUrrent staffing levels.
Reflects changes to CERS Retirement Time PLIrchase instituted bv the State
c Cilarlge the date of Payment _Mtel-natiVe payout
Change the C11I unun1 amount of time charged for sick leave to one-quarter
11OL1r troIll one hour
• \Iilitary Leave
Reflects changes to City Police in order to comply with f=ederal Law,
• Lite Insurance
c Increase otclouble indemnity in-tile-line-of=duty death benefit to S>0.000 from
S25,000. This increase will be accomplished throLlgll self-insurance via an
annual set aside in the budget process.
Goal: NStroll Economy Z QLIaIIt\ Seri ices Vital \eighborhoods7 Restorecl Downto�%ns
Funds Available.- account Name-
Account,
V�O,�
Account, \umbel-: F� la
Statf'Recommenciation: Approve an ordinance aUthorizing the Vlayor to
eXecLtte the Agreement Nvith the PadLtcah Police Department Bargaining Unit.
Attachments: agreement between the City of Paducah and the Paducah Police
Department Bargaining Unit.
Dopa-tment Head
Cite Clerk
Clty \Lina(yer
ORDINANCE NO. -')0)4 -)-
AN ORDINANCE AUTHORIZING THE �IMAYOR TO EXECUTE AN
AGREEMENT AND OTHER ASSOCIATED DOCUMENTS BETWEEN THE CITY
OF PADUCAH AND THE PADUCAH POLICE DEPART%IENT BARGAINING UNIT
BE IT ORDAINED BY THE CITY OF PADUC.AH, KENTUCKY;
SECTION 1, That the %favor is herelzy authorized to execute an
agreement and other associated documents between the City of Paducah and the Paclucall
Police Department Bargaining Unit.
30. 20 17
SECTION ?. This Agreement shall he effective from July 1. M 4. to June
SECTION 3. This ordinance shad be read on two ,epara.te days and «ill
become effective upon summary publication pursuant to KRS Chapter424.
Mayor
ATTES1
Tanimara S. Sanderson, City Clerk
Introduced by the Board of Coniniissioners, February 18. 20 14
Adopted hr the Board of Cu n) missioners. February 25, ?0l J
Recorded by Tanm ara S. Sanderson, City Clerk. Fehrtiar} 25. 2014
Puhlished in The Pm-htc•nh Sim.
lord\police\contract-harg.iin unit 2014-21017
AGREEMENT
BETWEEN
THE CITY OF PADUCAH
1
THE PADUCAH POLICE DEPARTMENT
BARGAINING UNIT
July 1, 2014 to June 30, 2017
�JU�k�'�� '�ab[e{�f��8��te��ts
Agreement -------.
----
�x||[LEl.
DEF|N|T)ONS---_--_—_______________--_----�
ARTICLE 2.
RECOGNITION ---------_—_----_-----.-------.
ARTICLE 3.
DUES DEDUCTION
ARTICLE 4.
NON-DISCRIMINATION -------------------------
ARTICLE 5.
MANAGEMENT RIGHTS -------------------------
ARTICLE 6.
PUBLIC OBLIGATION ................. ------------.--------
ARTICLE 7.
GRIEVANCE PROCEDURE
ARTICLE 8.
LABOR RELATIONS MEETINGS ---------------.-----'
ARTICLE 9.
DISCIPLINARY PROCEDURES ----------------------
ARTICLE lO.
WORK RULES
ARTICLE 11,
BULLETIN BOARD ..... -----------------..--------.
ARTICLE 12.
5EN(UR|TY-----------------------'--------.
ARTICLE 13.
SHIFT ASSIGNMENT .... -------------------------
ARTICLE l4.
HEALTHANOSAFETY--------------------------.
ARTICLE 15,
WAIVER |NEMERGENCY ------------------------.
ARTICLE 16.
WORK WEEK & OVERTIME -----------------------.
ARTICLE 17
WAGE RATES ------------------------------
ARTICLE 18
CLOTHING ALLOWANCE ....... ---------------------.
ARTICLE 19
VACATIONS ....................................... ------------------
ARTICLE ZO
HOLIDAYS ................... -------------------------
ARTICLE 21
SICK LEAVE ...................... -----------------------..
ARTICLE 22
M|L/TARYLEAVE .......................................................... --------'
ARTICLE 23
HEALTH INSURANCE .................................... --------------'
ARTICLE 24
LIFE INSURANCE ................................................ ----'--------
ARTICLE ZS
LIABILITY INSURANCE
ARTICLE 26
STATUS OFBARGAINING COMMITTEE MEMBERS WHILE BARGAINING
ARTICLE 27
SEVERABILITY ----------------------�--------
ARTICLE 28
DURAT|DN---------------------------'--'
FOP Contract
Page1
O2/28/20l1
Agreement
THIS AGREEMENT is made and entered into on the 1st day of July,.2014 by and between the City Of
Paducah, hereinafter referred to as "City" or "Employer" and the Paducah Police Department Bargaining
Unit, hereinafter referred to as "Unit" or "Bargaining Unit" organized under the auspices of Jackson
Purchase Lodge 15 of the Fraternal Order of Police, hereinafter referred to as the "Bargaining Unit."
WITNESSETH
WHEREAS, the City and the Bargaining Unit have met and conferred, and the parties hereto have agreed
to maintain and promote harmonious relations between the City and the Bargaining Unit, and that in
order to produce effective and progressive public protection, they have agreed as follows:
ARTICLE t. DEFINITIONS
Section 1. The parties agree that whenever in this Agreement, terms such as police officer,
employee of the police department, employees, or members of the Bargaining Unit are used; the term
refers only to those persons expressly included in the Bargaining Unit asset out in Article 2. Recognition,
and further, this Agreement in no manner whatsoever has any effect on the wages, hours, and working
conditions of other City personnel whether they be employees of the police department or elsewhere
within the City.
Section 2. The parties further agree that whenever in this Agreement, the term "City" is used, the
term refers to whomever the executive authority of the City has designated to exercise the rights to
discharge the obligation in question.
Section 3. The parties further agree that all references in this Agreement designate both sexes,
and wherever the male gender is used, it shall be construed to include male and female employees.
ARTICLE 2. RECOGNITION
The City hereby recognizes the Bargaining Unit as the exclusive collective bargaining representative for
all employees of the police department of the City of Paducah who hold the rank of police officer or
sergeant. The term employee shall not include any employee of the police department who is not
included in the above and specifically excludes persons holding the rank of captain, assistant chief, chief
of police, non -sworn personnel and probationary candidates for the police department. A candidate is
on probation until he has actually worked 12 months after completing the Police Training Officer "PTO"
program.
ARTICLE 3. DUES DEDUCTION
Section 1, Employees of the Bargaining Unit, on the effective date of this agreement or employed
thereafter, shall have the option of becoming members of the Bargaining Unit after he/she has actually
worked 12 months since completing the PTO program, Barga1'61ng Unit. is riot
compulsory•.;Metrib"ers have tho right to jom or'not)oin and hettheY parr sliaii exert pressure or`
discrrrtirnate'agaihst'a Member �egardmg`st ch matters' Alf fVlembers in tfie'Bargaining Unit, however,
FOP Contract Page 2
02/28/2011
shAl°be'regbirdd_to'pay their fair sFiare'of ffe co''st`' 'r`e "res�ntation liy+ tF 'odge; as "rovided'for:in
_ ._.._ _ . �- �P _. P
a&JOble lain►
ey
FOP Contract Page 3
02/28/2011
H. These provisions shall be mterprefed msofar'as possible in a manner consistent with
applicable federal and state_statutes or case law:
Section 2. The Unit shall hold the City harmless against any and all claims, demands, suits or other
forms of liability that arise out of or by reason with action taken by the City in reliance upon employee
payroll deduction authorization forms submitted by the Bargaining Unit to the City.
Section 3. The City shall provide each member of the Bargaining Unit Executive Committee with a
copy of this Agreement and the Unit agrees to provide the City with a roster of the names of its
Executive Committee, their addresses, and telephone numbers. The Union also agrees to notify, in
writing, the City within five (5) days of the day that any change in the members of the Executive
Committee occurs.
ARTICLE 4. NON-DISCRIMINATION
Section 1. The City agrees not to discriminate against any employee who elects to be a member of
the Fraternal Order of Police who participate in legal Bargaining Unit activities under this Agreement
Section 2, The Bargaining Unit agrees not to discriminate againstany employee who elects not to
be a member of the Fraternal Order of Police or refrains from Bargaining Unit Activities.
ARTICLE 5. MANAGEMENT RIGHTS
Section 1. Except as expressly modified by a specific provision of this Agreement, the City retains
its sole and exclusive rights to operate and manage its affairs in all respects. The exclusive rights of the
City which are not abridged by this Agreement include, but are not limited to, hire and to be the sole
judge of qualifications of applicants. The City has the sole right to direct the work force; to discipline or
discharge forjust cause,- to establish, maintain, and modify departmental rules and procedures; to layoff
and recall; to be the judge of whom to promote and the methods and procedures for promotions; to
assign work, to transfer employees from one station to another in a manner most advantageous to the
City; to contract and to subcontract with outside contractors; to establish, modify or change manning of
equipment, amount of equipment in the fleet, etc.; the right to direct members of the police
department, including the right to hire, promote, or transfer any employee; the right to organize and
reorganize the police department in any manner permitted by law including the size of the police
department and the determination of job classifications; the right to determine the method and
frequency of pay, the allocation of assignment of work to employees within the police department in a
manner most advantageous to the City,- to introduce new, improved or different methods or techniques
of operation or to change existing methods and techniques of operation; to establish basic and in-
service training programs and requirements of upgrading the skills of employees with adequate training, -
to determine the location, methods, means and personnel by which operations are to be conducted; to
establish, implement and maintain an internal security practice; to schedule overtime, vacations, days -
off and holidays off; to determine rank based upon the duties assigned; and to take whatever actions
may be necessary to carry out the mission of the City in dire emergency situations
Section2. Failure by the City to exercise any of its rights shall not constitute a waiver of that right.
FOP Contract Page 4
02/28/2011
ARTICLE 6. PUBLIC OBLIGATION
Section 1, The City and the Bargaining Unit recognize that a strike would create a clear and present
danger to the health and safety of the public, and inasmuch as this Agreement provides mechanisms for
the orderly resolution of grievances, the City and the Bargaining Unit recognize their mutual
responsibility to provide uninterrupted services to the citizens of Paducah.
Section 2. Nothing in this Article shall be constructed to limit or abridge either party's right to seek
available remedies provided by law to deal with any unauthorized or unlawful activities as provided in
this Article.
ARTICLE 7, GRIEVANCE PROCEDURE
Section 1. A grievance is defined as a dispute between the City and the Bargaining Unit and/or
employee concerning the interpretation, application or compliance with the terms of this Agreement,
Grievances may only be filed by the executive committee of the bargaining unit. Executive members are
President, Vice President, Treasurer, Secretary, and Second Vice President. Grievances must be signed
by at least two (2) members of the executive board, Grievances will be presented on a standard
Grievance form to the shift or group commander and, if not resolved after contract review and
discussion, shall be sent to the Chief of Police via the chain of command with signatures of all parties
involved. Prior to filing a formal grievance under these procedures, an employee who feels he has been
aggrieved may request a conference with the command officer in charge of his shift or division. For
purposes of this Article "command officer" is defined as a superior officer holding the rank of
Sergeant/Captain. Matters involving the just nature, appropriateness or severity of discipline or
corrective action are not subject to the grievance procedure contained herein, but may be appealed
pursuant to statute. Grievances alleging violation of the Policemen's Bill of Rights shall be appealable to
the grievance procedure through the Third Step only, Time limits set forth herein may be extended by
mutual agreement of the parties, which agreement shall be in writing.
The parties agree that any disciplinary action the City takes which is covered by KRS 95 will not be
subject to the Grievance Procedure. The parties further agree the City retains the right to take
disciplinary action other than that which is provided for in KRS 95 and such action is not subject to the
requirements of that statute. Further, an employee may voluntarily accept discipline, discharge,
demotion, etc., in lieu of having charges preferred against him under the provisions of KRS 95.
Section 2. Grievances shall be processed in the following mariner;
a. FIRST STEP: Within fifteen (1S) working days after the occurrence of an event or action
which causes an employee to feel that he has been aggrieved, the Executive Committee shall present
the grievance, in writing, to the command officer in charge of the aggrieved employees shift or division
(a fifteen day extension will be granted upon written request to explain the need for extension), The
grievance must state the contract provision(s) violated, the relief sought, the facts supporting the
grievance and must be signed by the aggrieved employee or it will be barred from consideration. If the
matter is not satisfactorily settled within five (S) working days, the grievance shall move to the Second
Step. No grievance presented after ten (10) working days will be considered under these procedures. If
the shift commander determines that he can take no action on the grievance he will immediately
FOP Contract Page 5
02/28/2011
forward it to the Chief of Police for Step 2. Any member of the bargaining unit who has a grievance
arising out of his employment with the City, which is not grievable under the grievance procedure of this
contract, may use the grievance procedure provided for all City employees in the City of Paducah Code
of Ordinances.
b. SECOND STEP: The employee shall present the grievance, in writing, to the Chief of Police,
within two (2) working days of the Step 1 response. If the matter is not satisfactorily settled within ten
(10) working days, the grievance shall move to the Third Step. If the Chief of Police determines that he
can take no action on the grievance, he will immediately forward it to the City Manager for Step 3.
c. THIRD STEP: If the grievance is not settled at Step 2, the Chief of Police shall submit the
grievance to the office of the City Manager within five (5) working days after receipt from Step 1. If
necessary, the City Manager may meet with the aggrieved employee and Union Representative within
fifteen (15) working days to discuss the grievance. The City Manager will answer in writing within fifteen
(15) working days of receipt of the grievance (or any meeting to discuss the grievance), whichever is
later. City Manager shall submit grievance and a copy of his response to the Mayor and Commission
within fifteen (15) days for their information. City Manager shall send the bargaining unit president a
copy of his response.
Section 3. FOURTH STEP: In grievances concerning the interpretation, application or compliance
with the terms of this Agreement, if the grievance is not resolved in the above manner, the Bargaining
Unit may request mediation through the Kentucky Labor Cabinet, Division of Employment Standards and
Mediation or any other mutually agreed upon mediator in the following manner.
a. Within 10 calendar days of the City Manager's ruling the Bargaining Unit may petition the
Kentucky Labor Cabinet, Division of Employment Standards and Mediation, to initiate mediation, and
shall simultaneously notify the City of its intent to seek mediation of an unresolved grievance.
b. The representatives of the parties (the Bargaining Unit and the City) shall schedule a pre -
mediation meeting to be held within fourteen (14) calendar days after notification of a request to
mediate. The parties shall attempt to settle the grievance and, if it cannot be settled, shall attempt to
draft an agreed upon submission statement. If the parties are unable to agree upon a submission
statement, the mediator shall frame the issue or issues to be decided.
C. The representatives of the parties shall meet with the mediator. At the conclusion of the
meeting, if the issue is not resolved, the mediator may choose to prepare a report and/or
recommendation for submission to the City Commission.
d. The costs and fees of the mediator shall be borne equally by the parties. The fees of a court
reporter shall be paid by the party asking for one; such fees shall be split equally if both parties desire a
reporter or request a transcript.
Section 4. FIFTH STEP: If the grievance remains unadjusted, it may then be presented by the Union
to the Board of Commissioners in writing within three working days after the response of the mediator.
The written statement of appeal of the grievance shall set forth all the reasons and grounds for the
grievance and the appeal to the Board together with a statement of the relief sought. A copy of all
previous written documents involved in the action shall be attached to the grievance and made a part
FOP Contract Page 6
02/28/2011
thereof. The grievance will be placed on the Commission agenda within three weeks after it is
presented and shall be heard in public session. A vote of three Commissioners will be required to deny
the grievance. The decision of the City Commissioners is final and binding upon the parties, unless said
decision is found to be arbitrary and capricious by a Court of appropriate jurisdiction.
Section S. Working Days Defined -- Whenever in these procedures the term "working days" is
used, it shall refer to the working days of the person with whom action is required, whether the grievant
or the person responsible for responding to the grievance.
Section 6. Grievances may be represented by an employee representative of the Bargaining Unit at
any step of the grievance procedure, and may be represented by an attorney at any proceeding
beginning with the Third Step of the grievance procedure.
Section 7. Failure by the Bargaining Unit or any of its members to exercise any of their rights as
specified by an express provision of this Agreement shall not constitute a waiver of that right provided a
grievance exercising that right is filed within the time limits outlined herein.
Section 8. Failure by the City to answer a grievance within the time period prescribed in Steps 1, 2,
and 3 shall constitute a denial of the grievance.
AR,nCLE 8. LABOR RELATIONS MEETINGS
Section 1. The City and the Bargaining Unit recognize the responsibility each have to make full use
of the knowledge, talent and commitment of all who are involved in the delivery of police services to the
citizens of the City. The City and the Bargaining Unit recognize the benefit to each of exploration and
study of the department to provide the highest standards of service. Towards this end the City and the
Bargaining Unit agree to create and maintain Labor Relations Meetings, in conjunction with the other
bargaining units recognized by the City, as an active forum for the exploration of mutual concerns.
Section 2. The City and the Bargaining Units shall use this forum not as a substitute for collective
bargaining nor as a mechanism for modifying the Agreement; rather the forum is seen as an adjunct to
the collective bargaining process and as an aide in implementing and maintaining the Agreement. This
forum will also be useful as a place to discuss issues which arise outside of the context of collective
bargaining but which represent impediments to a quality work environment, or which threaten the
department's ability to deliver police services in the most efficient manner possible. No issue which is
the subject of a pending grievance will be decided in this forum unless mutually agreed to by the City
and the Bargaining Units. It is the expectation of both parties that the free flow of information and the
active discussion of common concerns will positively influence both the decisions made by each party
and the chances for acceptance of those decisions.
Section 3. Department management and Bargaining Unit representatives shall rneet at least 4
times per year. The time, place and agenda will be arranged by the designated representatives from the
City and the Bargaining Units. Other meetings between the parties can be held anytime by request of
either party. Time and arrangement for such meetings will be set by the designated representatives
from the City and the Bargaining Units.
FOP Contract page 7
02/28/2011
Section 4. The purpose of such meeting shall be to:
Discuss the administration of the Agreement.
b. Discuss grievances which have not been processed to the Third Step of the procedure
when such discussions are mutually agreed to by the parties.
C. Notify the Bargaining Unit of changes made or contemplated by the City, which effect
Bargaining Unit members.
Disseminate general information of interest to the parties.
e. Give the Bargaining Unit representatives the opportunity to share the views of their
members and/or make suggestions on subjects of interest to their members, including interpretations of
the Agreement where such discussion may prevent the necessity of filing a grievance.
Discuss ways to increase productivity and improve efficiency.
Section S
a. For each person selected to represent the Bargaining Unit at the Labor Relations
meetings, the City will consider up to two hours per meeting of such service to be a part of his or her job
duties when the meeting occurs during the assigned work hours of the representatives. However, such
meetings shall not be scheduled so as to result in the payment of overtime for any designated
representative to attend said meeting.
b. It is further agreed that if special labor-management meetings have been requested,
and mutually agreed upon, they shall be convened as soon as possible.
ARTICLE 9. DISCIPLINARY PROCEDURES
Section 1. When an officer is to be disciplined or interviewed in relation to possible discipline he
will be allowed, if he request, to have a witness of his choosing to be present. Such a request may not
delay the proceedings by more than two hours. Interviews or interrogation relating to criminal or
administrative misconduct shall be in accordance with the Commonwealth of Kentucky Statutes 95,
generally referred to as the Policemen's Bill of Rights. Discussions held solely for the purpose of
instruction or corrective actions when no documented disciplinary action is contemplated, are not
covered. A disciplinary action proceeding shall be distinguished from an investigative fact gathering
meeting.
Section 2. Employees will receive a copy of all documented disciplinary action placed in their file at
the time of the discipline and each employee will sign the disciplinary action upon receipt. In cases
where the employee's signature on the disciplinary documentation only indicates the employee's
receipt of the document, the employee may note that his signature indicates, "I have received but do
not necessarily agree with this document."
FOP Contract Page 8
02/28/2011
ARTICLE 10. WORK RULES
Section 1. The Bargaining Unit recognizes that the City, in order to carry out its statutory mandates
and goals, has the right to promulgate work rules, regulations, policies, procedures and general orders.
Section 2. The City agrees that no work rules, regulations or employment policies shall be
established that are in violation of any express terms of this Agreement.
Section 3. Any additions or amendments to the work rules, regulations, policies, procedures and
general orders shall be reduced to writing, posted on the department bulletin boards and copies
distributed to members of the Bargaining Unit five (5) days prior to implementation; however this
section does not limit the right of the City, to meet emergency or operational needs, to implement any
work rules or regulations, policies, or general procedures prior to the conclusion of the five (S) day
notification period. The addition or amendment will be dated and state its effective date. Each
employee shall sign to acknowledge receipt of same.
ARTICLE 11. BULLETIN BOARD
The City agrees to provide space, at an accessible location for Bargaining Unit Employees, for one
bulletin board for use by the Bargaining Unit. The bulletin board will be furnished by the Bargaining
Unit. All notices posted on the bulletin board shall be signed, dated, posted or removed by a Bargaining
Unit representative. The President of the Union or his designee may use the City E -Mail system to
disseminate information to Bargaining Unit employees provided a copy of the distributed material is
furnished to the Chief of Police and other Bulletin Board guidelines are followed. A Bargaining Unit
representative will police the bulletin board on a regular basis. It is understood that no material may be
posted on the Bargaining Unit bulletin board at any time which contain the following;
(a) personal attacks upon any member or any other employee;
(b) scandalous, scurrilous or derogatory attacks upon the City, or any other governmental units
or officials;
(c) attacks on any employee organization, regardless of whether the organization has local
membership; and,
(d) attacks on and/or favorable comments regarding a candidate for public office.
ARTICLE 12. SENIORITY
Seniority by time in Grade per rank will be the basis for shift preference, vacation, and days off
assignments, provided however, that the City has the right to preclude any one shift from being staffed
by police officers, SO% of whom have less than three (3) years' experience with the Paducah Police
Department,
ARTICLE 13. SHIFT ASSIGNMENT
Section 1. The City will use a bid book process. Shift assignments will be for six (6) months. For
the first bid process, requests for changes in shift assignment shall be made by October 1 of each year
with posting of the change by October 1S with the effective date to be the first Thursday corresponding
FOP Contract Page 9
02/28/2011
with the first full pay period in January of the following year. For the second bid process, requests for
change in shift assignment shall be made by April 1 with the posting of the change by April 1S with the
effective date to be the first Thursday corresponding with the first full pay period in July of the same
year. Employees on corrective action assignment will be permitted to participate in the bid process if
corrective action is scheduled to end by January 31 for the first bid process, or July 31st for the second
bid process.
a. It is recognized that from time to time it is necessary in the interest of the operation of Police
Department to make shift or unit reassignments as a result of vacancies in the ranks, temporary
absences, training, community events, specialized assignments, or emergency circumstances which
require adjustments in the shift structure. Such requirements shall be made when practical on the basis
of seniority and shall be grievable under the terms of the grievance procedure.
_ b. It is further recognized that it may become necessary to reassign an individual Bargaining Unit
member to another shift for corrective or retraining purposes for a period not to exceed six (6) months.
The reasons for a shift reassignment shall be provided in writing to the member at the time of the
reassignment also listing any prior corrective measures attempted. Such reassignment shall not be
arbitrary and shall be grievable under the terms of the grievance procedure. Grievances involving such
shift reassignment shall be filed directly with the Chief of Police at Step 2.
C. In the event a permanent (3 months o'r longer) vacancy occurs on a shift then employees on that
same shift may exercise their seniority for preference of the vacant days -off schedule. Employees on
corrective action or retraining assignment will be considered least in seniority for this preference and no
more than two (2) officers per shift will be assigned for retraining or corrective action.
d. The parties agree that hardship and emergency cases will be handled on an individual basis. An
employee should notify the shift or unit commander to initiate any special consideration.
Section 2. When vacancies within the Sergeant position are to be filled, such vacancies may be filled by
the Chief of Police for training purposes for the newly appointed Sergeant for a period up to six months.
Any employee displaced as a result of this assignment shall be restored to his shift at the end of the
training period.
ARTICLE: 14. H EALTH AND SAFE'I" Y
Section 1. It is agreed that safety is a prime concern and responsibility of the City, the employees
and the Bargaining Unit. In this regard:
a. The City agrees to provide safe working conditions and equipment for members of the
Bargaining Unit in conformance with minimum standards of applicable law.
b. Employees and the Bargaining Unit accept the responsibility to follow all safety rules and safe
working methods of the City. Employees shall report unsafe working conditions to their supervisors as
soon as any unsafe working condition is known.
FOP Contract page 10
02/28/2011
C, The City and the Bargaining Unit shall consider and discuss safety and health related matters
and explore ideas for improving safety at the regularly scheduled Labor Relations meetings. Such
matters will not be subject to the grievance procedure contained herein.
Section 2. The City and the Bargaining Unit recognize the Employer's right to require employees to
participate in physical agility testing to determine the individual's ability to perform the physical
requirements necessary for the duty position.
The parties agree to initiate an annual, voluntary, on duty physical testing program to be implemented
in the first half of each calendar year. Those employees successfully corn pleting the equivalent of the
Police Officer Professional Standards "POPS" test at the Entry level will be rewarded with a $150
incentive and those completing the test at the Exit level will be rewarded with a $250 incentive. The
POPS equivalent as of February 1, 2006 will be the standard; employees are not eligible for both
incentive payments. The payments can be utilized as either Wellness or Deferred compensation dollars
and will be available July 1 of each year.
ARTICLE IS. WAIVER IN EMERGENCE'
Section 1. In cases of emergency declared by the President of the United States, the Governor of
the Commonwealth of Kentucky, the Mayor of the City of Paducah, or the Federal or State Legislature,
such as acts of God or civil disorder the following conditions of this Agreement may be temporarily
suspended by the City:
time limits for the processing of grievances; and,
b, all agreements relating to the assignment of employees for the duration of the emergency
period only.
An emergency declared by the Mayor, as used in this Article, includes only those situations which
prevent the normal day-to-day operations of the City.
Section 2. Upon the termination of the emergency grievances filed prior to the emergency shall be
processed in accordance with the provisions outlined in the grievance procedure of this Agreement and
shall proceed from the point in the grievance procedure to which the grievance(s) had properly
progressed, prior to the emergency.
ARTICLE 16. WORK WEEK & OVERTIME
Section 1. The normal workweek for members of the Bargaining Unit shall be 40 hours per week.
Section 2. All hours worked in excess of forty (40) hours per week shall be compensated at the rate
of one and one-half times the employee's regular straight time hourly rate. For purposes of this section
"hours worked" shall only include hours for which the employee performs services for the Employer,
paid holiday leave and vacation leave.
FOP Contract Page 11
02/28/2011
Section 3. In the event an officer reporting for his regular duty is given an assignment prior to the
normal commencement time of his shift, the officer shall be considered to be in an on -duty status, with
such time being compensable. However, with the approval of the shift commander or superior officer
the officer may elect to take an equivalent compensatory time at the end of the shift in lieu of payment.
Section 4. The officer working the overtime may request his shift commander to allow him to take
compensatory time in lieu of payment for actual time worked, but if granted, must be taken within the
same work week.
Section S. Officers shall receive a minimum of two (2) hours' time for court appearance and four
(4) hours minimum time for call -out time at the appropriate rate of pay when the officer is required to
report for court appearance or is required to report for duty outside of his regularly scheduled work
shift. Call -out time which starts prior to the regular shift and continues into the employee's regular shift
or time worked immediately following the regular shift shall not be eligi ble for the minimum. Call out
time shall be defined as that period of time other than his regular work schedule when an officer is
required to perform in his capacity as a police officer under instruction of a superior officer. The two (2)
hour minimum shall apply to mandatory staff meetings and staff training when scheduled outside of the
regularly scheduled work shift.
Section 6. It is further recognized that from time to time normal shift and hour assignments may
be temporarily reassigned for training purposes or other legitimate police functions. Under such
circumstances, the 40 -hour rule will continue to apply.
Section 7. "Required Court Time" outside the regular schedule of an employee will be calculated
on an overtime basis and shall include lunch breaks that occur during the required court time. If court
time occurs as a part of the officer's regular shift, overtime will not be paid.
Section 8. Members of the Bargaining Unit will be allowed to exchange duty with other qualified
officers up to twelve (12) times per year per City policy as in effect at the time of the exchange.
However, no exchange will be permitted if it interferes with the ability of the department to perform
special functions or training requirements.
Section 9. Retired officers who are subpoenaed by the Commonwealth Attorney to Circuit Court to
testify regarding Paducah Police Department cases they worked will be paid a $40 per day witness fee.
A R"I'i a c 17 WAGE RATES
Section 1. Effective July1; 2014; the members of.tfie Bargaining' Unit -will receive a 1.09/6'increase,
with a wage increase of 1:5%'_and 2;0%`July 1; 2015_and IUIV 1;__201.6'respectively Actual increases will
take effect on the first day of the pay period coincident with or following the effective date of the
increase.
Employees within the Bargaining Unit shall be paid, upon satisfactory completion of consecutive years of
service in the police department, in the following hourly amounts:
FOP Contract Page 12
02/28/2011
Section 2. Police officers with specialty skills utilized by the department outside of their regular
assignment, such as: Bomb Technician, K-9, SWAT, Accident Reconstructionist, Hostage Negotiator, Drug
Recognition Expert, or similar special assignment shall receive additional compensation of forty dollars
($40) per bi-weekly pay period. Such "special assignments" shall be made by the Chief of Police and
additional compensation shall not be effective until after thirty (30) days of such assignment. Special
duty pay shall be discontinued upon reassignment of a police officer to duties other than Bomb
Technician, K-9, SWAT, Accident Reconstructionist, Hostage Negotiator, Drug Reconstruction Expert, or
similar special assignment.
Certified Police Training Officer (PTO), Police Training Supervisor (PTS), and Police Training Coordinator
(PTC) assigned another officer or recruit shall receive overtime pay as appropriate for hours that are
required outside of the regular work schedule to complete work related to the assigned officer/recruit.
The actual hourly rate of this classification of employee is $.80/hour higher than that shown in the
above wage rate schedule.
Police Officers assigned to Investigation duties as a Detective shall receive overtime pay as appropriate
for hours that are required outside of the regular work schedule to complete work related to their
assignment. The actual hourly rate of this classification of employee is$1.00/hour higher than that
shown in the above Wage Rate Schedule.
The Chief of Police with the approval of the City Manager may designate other special duty assignments
and pay as deemed appropriate.
Section 3. Based on comparative pay studies, the City may unilaterally increase the wage rate of
any bargaining unit position or classification.
Section 4. If during the term of this Agreement, the City negotiates _and implements a percentage
pay increase for any bargaining unit therein, then, in that event, the City will simultaneously therein
adjust the bargaining unit wage scale in this Agreement unless the increase for another bargaining unit
is a "catch-up" for a previously deferred pay increase and the "catch-up" is the only reason for the
difference. The aforesaid adjustment shall equal, but not exceed, the differential between the
percentage amount awarded to the bargaining unit herein and the higher percentage amount granted
to any other City Bargaining Unit.
Section S. Members of the bargaining unit will be paid a shift differential for those employees
regularly assigned to one of the following shifts: The shift differential for officers whose duty shift
begins at or after 1:00 p.m. will be $.2S/hour; the shift differential for officers whose duty shift begins at
or after 6:00 p.m. will be $.SO/hour.
Section 6. Contingent upon approval of the City Manager and the Chief of Police, a newly hired
employee may be given service credit for pay purposes only for previous law enforcement experience_
The maximum credit will be five (5) years, but not more than one-half (1/2) the years of full service the
new employee brings to the department from a previous employer. Such previous service will have to
be from employment that would be considered beneficial to the City's current requirements for police
officers' and at least equivalent to that of a current employee with the same amount of service with the
department.
FOP Contract Page 13
02/28/2011
Seet1on`7 Effective July' 1,Y2014 mer►Sbers of the bargaining un4ty, o have ten'(10} ormore actual
or credited years of '6 -at the Paducah Poiic'e Department shall receive"$:25/hour higher than that
shown'Ih tie pay rate chedufe k�elow:
Effective July 1, 201 members of the bargaining unif vuha have fiffeeh j15) o'r more actual or credited
a y
yeat'so seivice at the Paducah -Folice be Dartmerit shall receive $.25/hour Fgherythan thit's hown in tFi"e
pay rate sci�edufe below;
- .. --
ffectiVe lufy 1,016anembers of the bar"gaming'uhit iniho have twenty (20}'or more.actual,or credited
years of servrce at tti'e Paducah Police Department shall receive $ 25%hour higher than that shown'iin the
pay' "rate scheduleefovv.
Position
SERGEANT
July - 14
July - 15
July - 16
5 Years
25.27
2S.65
26.16
6 Years
25.36
25.74
26.26
7 Years
25.47
25.85
26.37
8 Years
25.56
25.95
26.47
9 Years
25.67
26.06
26.58
10 Years
25.78
26.16
26.69
11 Years
25.87
26.25
26.78
12 Years
25.97
26.36
26.88
13 Years
26.07
26.46
26.99
14 Years
26.16
26.55
27.08
15 Years
26,27
26.66
27.20
16 Years
26.38
26.78
27.31
17 Years
26.47
26.87
27.41
18 Years
26.56
26.96
27.50
19 Years
26.66
27.06
27.61
20 Years
26.77
27.17
27.71
21 Years
26.88
27.28
27.82
22 Years
26.99
27.39
27,94
23 Years
27.09
27.49
28.04
24 Years
27.19
27.60
28.15
25 Years
27.28
27.69
28.24
Position
POLICE OFFICERS July - 14 July - 15 July - 16
1 Years 21.07 21.38 21.81
FOP Contract Page 14
02/28/2011
2 Years
21.17
21.49
21.92
3 Years
22.18
22.51
22.96
4 Years
22.23
22.56
23.01
5 Years
22.95
23.29
23.76
6 Years
23.01
23.35
23.82
7 Years
23.06
23.40
23.87
8 Years
23.33
23.68
24.15
9 Years
23.44
23.79
24.27
10 Years
23.53
23.89
24.36
11 Years
23.64
24.00
24.48
12 Years
23.74
24.09
24.57
13 Years
23.85
24.20
24.69
14 Years
23.95
24.31
24.79
15 Years
24.05
24.41
24.90
16 Years
24.15
24,51
25.00
17 Years
24.24
24.60
25.10
18 Years
24.35
24.72
25.21
19 Years
24.45
24.82
25.32
20 Years
24.56
24.93
25.43
21 Years
24,65
25.02
25.52
22 Years
24.77
25.14
25.64
23 Years
24.86
25.23
25.73
24 Years
24.97
25.34
25.85
2S Years
25.07
25.44
25.95
ART[CLE 18 CLO'T'HING ALLOWANCE
Section 1. The City shall determine the appropriate uniform and equipment to be worn by
Bargaining Unit members who shall be required to be in proper uniform upon reporting for duty.
Section 2. All probationary candidates in positions included in the Bargaining Unit shall receive an
initial clothing allowance of one thousand dollars ($1,000) and in the event such member shall fail to
serve in the department for more than one (1) year, all clothing purchased with the initial clothing
allowance shall be returned to the department.
Section 3. The Department shall furnish all leather items of equipment, except shoes, which items
shall remain the property of the department and shall be returned to the department upon the
departure of a member from the department for any reason other than retirement.
Section 4. The City shall establish a credit/vendor or commissary system for employee purchases
of clothing during the term of this agreement. A nine hundred dollar ($900) vendor credit per officer is
to be distributed the 1st day of January and each subsequent year during the term of this Agreement.
FOP Contract Page 15
02/28/2011
The officer may use his credit at any time during the year to and may carry over any unused amounts to
the next year. All non -uniformed personnel covered by the Bargaining Unit agreement shall receive one
thousand dollars ($1,000) per year allocated in two installments of three hundred dollars ($300) on the
second payday in February and three hundred dollars ($300) on the second payday in June each year of
the contract, with the remaining four hundred dollars ($400) to be deposited into the vendor credit
system in the same manner as uniformed officers. Such disbursement shall be subject to all required
withholdings per State and Federal law.
Section 5. Each Bargaining Unit member shall be issued a soft body armor vest at time of initial
employment at no cost to the employee. Body armor vests and carriers issued by the City will be
replaced at no cost to the employee in accordance with the manufacturer's specifications. The use of
such vests will be in accordance with Departmental Policy. Vests will be returned to the City upon
replacement or upon the employee's termination of employment.
Section 6. Any official clothing or equipment damaged while on duty will be replaced at no
expense to the officer,
Section 7. The City shall continue to issue each member of the Bargaining Unit a handgun which
shall remain the property of the City.
Section 8. At any time the Chief of Police initiates a mandatory change in a Bargaining Unit
employee's uniform, then the City agrees to purchase the first set. Other changes will generally require
six (6) months advance notice and as far as practical comply with the January distribution of credit.
ARTICLE 19 VACATIONS
All employees of the police department shall receive vacation time as follows:
During the first fourteen (14) years of employment, vacation time shall accrue at the rate of one
and one-quarter (1-1/4) days per month for a total of fifteen (1S) days peryear. Between the beginning
of the fifteenth year and the beginning of the twentieth year, members shall accrue vacation time at the
rate of one and one-half (1-1/2) days per month for a total of eighteen (18) days per year. From the
beginning of the twentieth year to the beginning of the twenty-fifth year of employment, the accrual
rate shall be one and three-fourths (1-3/4) days per month for a total of twenty-one (21) days per year.
For all members with more than twenty-four (24) years of service, the accrual rate for vacation shall be
two (2) days per month for a total of twenty-four (24) days per year. Each member may accrue up to a
maximum of fifty (50) days of vacation at any one time. Absence for a fraction or part of a day that is
chargeable to vacation in accordance with the provisions of this article shall be charged proportionately
in an amount not smaller than one (1) hour increments.
No vacation leave shall be credited to any employee until such time as he has worked for the City for six
(6) consecutive months, after which time vacation leave shall be credited from the date of employment.
ARTICLE 20 HOLIDAYS
FOP Contract Page 16
02/28/2011
Section 1. The following days during each calendar year are hereby designated as holidays on
which all City employees, with the exception of the police department personnel, will be granted a
holiday:
New Year's Day (January 1)
Martin Luther King Jr. Day
Memorial Day (last Monday in May)
Independence Day (July 4)
Labor Day
Thanksgiving Day
The day immediately following Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
New Year's Eve (December 31)
and such other general city employee holidays as may from time to time be designated by order
of the Board of Commissioners.
Section 2. Any officer in the bargaining unit who because of theirshift assignment works a holiday
shall receive two (2x) times his regular rate of pay for hours worked on the holiday, up to a maximum of
eight (8) hours, plus holiday leave equal to the time worked on said holiday up to eight hours. Premium
pay for time worked on a holiday does not count toward hours worked for overtime purposes. Holiday
time shall be granted upon the officer's request, at management's discretion, as soon as possible after
said holiday.
Section 3. When a holiday occurs on an employee's regular scheduled off day, the employee will
receive holiday leave of eight (8) hours. Such holiday time shall be granted upon the officer's request, at
management's discretion, as soon as possible after said holiday.
Section 4. Holiday leave shall be requested in writing and taken in increments of not less than one
(1) hour.
Section S. Effective July 1, 1993 an employee may accrue maximum balance of 150 hours of
holiday leave time. Employees who terminate employment will be paid for accrued holidays up to 150
hours at time of termination.
Section 6. Members of the bargaining unit will be granted one (1) personal day each year of the
contract. This personal day must be taken within the calendar year it is earned; it will not be rolled over
into the next year. The personal day may be taken upon the officer's request, and in management's
discretion (one officer per shift with 48 hour notice will be granted).
ARTICLE 21 SICK LEAVE
FOP Contract Page 17
02/28/2011
Section 1. Each member of the bargaining unit regularly employed on a full-time basis shall be
entitled to sick leave with pay, and shall be entitled to accrue sick leave. Except as described in Section 4
below, an employee shall accrue sick leave at the rate of 1 1/2 days per month. A month in which a
member of the bargaining unit is paid for twelve (12) days or more shall be considered a month of
service. A day for which a member of the bargaining unit receives worker's compensation benefits from
the City of Paducah or its insurance carrier shall be considered a day for which the employee is paid
under this section. Any member of the bargaining unit granted a leave of absence for any other purpose
shall not continue to accrue sick leave at the rate prescribed in this section during such absence.
Service for sick leave credit includes all hours in active pay status, including regular non -overtime hours
worked, paid vacation, paid sick leave and paid holidays, but not unpaid leave, unpaid suspension, layoff
or overtime.
Section 2. Retirement Time Purchase [Applicable only to_em_ployees hired`prioi to 01%01/20141: When
an employee retires the City will purchase one day of retirement credit for each sick day accumulated up
to a maximum of one year's retirement credit (242 days). An employee must have a minimum of 50
days accrued sick time at the time of retirement to receive this benefit. This benefit is contingent on
CERS approval.
Section 3. Death Benefit: If an employee dies, the surviving spouse or designated beneficiary shall
be entitled to the same unused sick leave benefits option as elected by the employee, either the
retirement time purchase benefit described in Section 2 above or the payment alternative described in
Section 4 below.
Section 4. Payment Alternative: Members of the bargaining unit may elect the following benefit in
lieu of the Retirement Time Purchase described in Section 2.
a. Upon retirement, employees electing the payment alternative who have over 50 days of
sick leave accumulated shall be paid an amount equivalent to one day's regular pay for all sick days
accumulated over SO days up to a maximum of 70 days pay.
b. Employees electing the payment alternative who have ISO days of sick leave
accumulated shall be paid an amount equivalent to one day's regular pay for 1/3 of all sick days
accumulated over 150 days. Payment for these sick days shall be no later than the second paycheck in
February of the following year.
C. Employees hired after this contract is executed who desire to select this payment
alternative in lieu of the retirement time purchase benefit in Section 2 must state their desire in writing
to the City Finance Director within 90 days of their date of employment.
d. Employees selecting this benefit in lieu of the retirement time purchase described in
Section 2 shall accrue sick days at the rate of 1 1/3 days per month.
e. Employees who selecting this benefit in lieu of the retirement time purchase described
in Section may accrue a maximum of 150 days of sick leave. All other employees may accrue a
maximum of 242 days of sick leave.
FOP Contract Page 18
02/28/2011
Section S. A member of the bargaining unit eligible for sick leave with pay shall be granted such
leave for the following reasons only:
a. Illness, injury or pregnancy -related condition of the employee.
b. The illness of a member of the bargaining unit member's household, his parents, or children,
whether or not said parents or children are a member of the employee's household, who require the
employee's personal care and attendance.
C, Exposure of an employee to a contagious disease which could be communicated to and
jeopardize the health of other employees.
d. The death of a member of the bargaining unit member's immediate family; provided, however,
the employee will be excused from work for a period of three (3) days only beginning with the day of
death and ending with the day after the funeral, and the bargaining unit member may be paid for such
three (3) days, but any additional time taken during such period shall be deducted from accumulated
vacation or holiday leave. ("Immediate family" for purposes of this Article means a spouse, parent,
spouse's parent, child [natural, adopted, step, or foster], grandparents, grandparent -in - law, grandchild,
sister, brother, sister-in-law, and brother-in-law.)
Section 6. A bargaining unit member on sick leave shall inform the Shift Supervisor or Shift
Commander of the fact and reason as soon as possible but at least two (2) hours prior to the start of his
scheduled shift, when such notification is possible, and failure to do so within the first day of absence
may, at the discretion of the City Manager, be cause for denial of sick leave with pay for the period of
absence.
Section 7. Sick leave with pay in excess of three (3) consecutive working days for any reason shall
be granted only after presentation of a written statement by a licensed physician certifying that the
bargaining unit member was unable to perform the duties of his position. Such statements shall
accompany payrolls submitted to the City Finance Director.
Section 8. In special cases, with individual bargaining unit members, where the Chief of Police feels
it is necessary to avoid abuse of the sick leave provisions, the Chief of Police may, with the approval of
the City Manager, require that bargaining unit member to submit a written statement by a licensed
physician for any absence. The bargaining unit member will be notified in advance that he will be
required to submit such a statement when he is absent on sick leave.
Section 9. 1n unusual circumstances, and with the approval of the Chief of Police and the City
Manager, sick leave may be taken in advance of accrual up to a maximum of thirty (30) working days;
provided, that any bargaining unit member separated from City employment who has been granted sick
leave that is unaccrued at the time of such separation shall reimburse leave and, if possible, for this
purpose a deduction shall be made from the bargaining unit member's final payroll check.
Section 10. Absence for a fraction or part of a day that is chargeable to sick leave in accordance with
the provisions of this article shall be charged proportionately in an amount not smaller than one-quafter_
hour, The minimum amount_charged will not be less than- oine (1)- hour increments.
FOP Contract Page 19
02/28/2011
Section 11. The Chief of Police, with good cause, may require an employee to take an examination,
at the expense of the City, conducted by a licensed physician, designated by the City, to determine the
physical or mental capacity to perform the duties of his position. Upon receipt of the physician's opinion
on fitness, the Employer shall meet with the employee to discuss possible accommodations.
Accommodations made by the Employer shall comply with applicable law.
Section 12. Falsification of either the sick leave request or a physician's certificate or using sick leave
for purposes other than which it was granted shall be grounds for
disciplinary action up to and including discharge.
ARTICLE 22 MILITARY LEAVE
Military leave for any full=tiff e" officer that is an'gctive meii ber.of the United States Armed Forces,
Reserve, or National Guard will receive up to 21 working days of military leave for"the`purpose of
fulfilling state and/or federalactwe duty orders -per Federal Fiscal Year, provided the orders require
absence from`employment at'the:City of Padu"cah Paid military leave shah riot exceed the`numI 6r of
working ddys'actd lly regti `red,to fulfill your orders :Arty military )eave needed after 21 workingdays
will be` harged to vacation leave or leave without pay The Federal Fiscal Year spans frorn October 1—
-- -
September,30'
Official leave must`be requested in order -to avoid 6e'iiig dismissed'for fob abandonmentA copV:of your
orders - a'Ceave of Absenc(!#orm must be provided to your supervisor to initiate this requestThe
Chief of Police or Designee :will forward to 1�R'
emere at n occ-ul be provided to the employee's "supervisor at least 90 days In advance, unless
c
Yacts
ARTICLE 23 HEALTH INSURANCE
The City will continue to offer a group health insurance plan "Plan" to all full-time employees and/or
retirees who qualify for and participate in the City's Plan, whereby participation is defined under the
terms and conditions set forth during each annual renewal period or any intervening period as
permitted by the summary plan description.
Section 1. If during the term of this agreement, the City chooses to maintain its grandfathered status for
the City's self-funded insurance plan in place as of March 23, 2010, it agrees to adhere to the following
prescribed mandates currently in effect, in addition to any other limitations imposed by the 2010
Healthcare Reform Legislation as adopted and considering any future amendments, unless repealed:
a) Elimination of Benefits- The City agrees not to eliminate all or substantially all benefits to
diagnose or treat a particular condition under the "Plan."
b) Increase in Percentage Cost -Sharing- The City agrees not to increase (measured from March 23,
2010) the percentage cost-sharing (e.g., an increase in co-insurance paid by covered employees).
c) Increases in Fixed -Amount Cost -Sharing- The City agrees to adhere to the regulations governing
increases in fixed amount cost-sharing (e.g., deductibles or co -payments) measured from March 23,
2010. The City will not increase fixed cost sharing above an inflationary adjustment of up to 15% above
FOP Contract Page 20
02/28/2011
medical inflation fixed -amount cost-sharing other than co -payments (such as a deductible). Medical
inflation is defined by reference to the overall medical care component of the Consumer Price Index for
All Urban Consumers (CPI -U) (unadjusted) published by the Department of Labor (OMCC). For co-
payments, The City agrees not to increase (measured from March 23, 2010) the fixed -amount co-
payments above the greater of (1) $5, increased by medical inflation; or (2) 15% above medical inflation.
d) Decrease in Rate of Employer Contributions — The City agrees not to decreases its contribution
rate (whether based on a formula or on cost of coverage) for any tier cf similarly situated individuals by
more than 5 percentage points below the contribution rate on March 23, 2010. In the case of a self-
insured plan, contributions by an employer or employee organization are equal to the total cost of
coverage minus the employee contributions toward the total cost of coverage.
Section 2 If during the term of this agreement, the City chooses to join the KEHP (Kentucky Employees'
Health Plan), the City agrees to adhere to the contribution rates as set forth by the State of KY, during
renewal and open enrollment windows annually.
Section 3 If during the term of this agreement, the City finds it necessary to seek an alternative
arrangement (other than the arrangements described in Sections 1 and 2) for providing health care
benefits to its employees, it agrees to provide coverage to its participating employees with cost sharing
arrangements, coinsurance, and deductibles that are substantially similar compared to the plan(s)
offered for the plan year 2011, unless said benefits have been modified as a result of federal or state
legislation. (Appendix A Summary of Benefits)
Section 4 The City will not reimburse for any expenses paid for by any other insurance carrier, including
Worker's Compensation or for any other medical expenses which are not covered medical expenses
under The Plan or which are not considered as usual, customary or reasonable, or considered medically
necessary.
Section S. If either the Commonwealth of Kentucky or the federal government enacts legislation that
modifies the benefits provided bargaining unit employees, nothing in this Article will prevent the City
from adhering to the mandates as prescribed by law. .
Section 6. The terms and conditions of the Health Insurance Plan controls as to all questions, including
eligibility, benefits provided, and the amount of benefits.
Section 7. The City retains the right to enact procedural changes during the Agreement to attempt to
control costs.
ARTICLE 24 LIFE INSURANCE
Section 1. The City agrees to provide life insurance benefits on each employee's life, in the face
amount of $12,500 to be paid upon the employee's death. The City agrees to provide a double
indemnity benefit for any officer killed in the line of duty which will be $_50,000 to be paid upon the
employee's death.
FOP Contract Page 21
02/28/2011
Section 2. Premiums for life insurance shall be paid by the City of Paducah. All earned dividends
on such insurance policy or policies shall be paid to the City and shall become part of the general fund of
the City.
Section 3. Upon retirement, the employee participating in the group insurance may continue his
coverage in the amount of Four Thousand Dollars ($4,000) for which the retiree shall pay monthly
premium of fifty (50%) percent of its cost. The City shall pay an amount not to exceed Fifty percent
(SO%) of the total monthly premium. In no event shall the City pay more than Fifty percent (50%) of any
such premium.
Section 4. A copy of the current Life Insurance Policy and any changes in its terms or a change in
carriers will be given to the President of the Bargaining Unit.
ARTICLE 25 LIABILITY INSURANCE
The City of Paducah shall, on an annual basis, endeavor to procure police officer liability insurance of
sufficient quality and quantity of coverage as to adequately afford protection to the City and its officers.
However, it is understood that the City may not be able to achieve desired level of coverage (due to
circumstances beyond its control), or may not be able to obtain reasonable rates. In any case, the City
shall be sole judge of type coverage to be procured.
ARTICLE 26 STATUS OF BARGAINING COMMi' n—,lu. MEMBERS WHILE
BARGAINING
Members of the Bargaining Unit, up to a maximum of three (3), shall be allowed to participate in direct
contract negotiations while in a pay status for up to two hours per negotiating session. However, if the
number of employee hours being spent on such session becomes excessive in management's opinion
pay status will not be allowed.
ARTICLE 27 SEVERABILITY
In the event that any provision of this Agreement is found to be contrary to law, it shall be of no further
force and effect, but the remainder of the Agreement shall remain in full force and effect.
ARTICLE 28 DURATION
Section 1. The parties acknowledge that during the negotiations which resulted in this Agreement
the full understandings and agreement reached by the parties after the exercise of that right and
opportunity are set forth in this Agreement. This Agreement constitutes the entire agreement between
parties, and all other agreements written, oral, or otherwise are hereby canceled.
FOP Contract Page 22
02/28/2011
All features of this contract shall remain in full force and effect unless amended or abandoned by mutual
agreement through the 30th day of lune 2014. If the parties are at impasse on this date then either
party may request mediation through the Kentucky Labor Cabinet and the provisions of this Agreement
will remain in effect for an additional sixty (60) days.
Section 2 Between November 1 and 1S, of.2016, either party may request in writing that
negotiations be opened to modify or renew this Agreement. Within 10 days of receipt of the request to
open negotiations the parties will meet and schedule at least four (4) negotiating meetings to be held
between January 2 and March 1, 2017. Failure to reach tentative agreement in this timeframe may
result in a forty-five (45) day suspension of negotiations. On or about April 16 negotiations will resume
and if the parties come to an impasse, either party may request mediation services through the
Kentucky Labor Cabinet and the current Bargaining Agreement will be extended for sixty (60) days. If
there is no resolution through mediation or if the parties elect not to use mediation, then the City will
present its last, best, final offer to the Bargaining Unit for a ratification vote.
Section 3. Nothing in this contract shall preclude the parties from mutually agreeing in writing to
amend the contract at any other time.
Signature Page
IN WITNESS WHEREOF, the parties have hereunto set their hand this day of
March 2011
This Agreement, approved by final ordinance shall become effective July 1, 2011.
For the City of Paducah, Kentucky:
Gayle Kaler
Mayor
FOP Contract
02/28/2011
For the Paducah Police
Department Bargaining Unit:
Anthony Copeland
President
Page 23
Agenda Action Form
Paducah Cite Commission
11
Meeting Date: February 2), 2014
Short Title; The Professional Fire Fighters of Paducah Agreement (IAFF)
®ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ `-lotion
Staff `Fork By: Barry Carter, Steve Kyle, Cindv Afedford, Jon Perkins, Audra
Herndon, Heather Rushine, Jeff' Pederson, Adrianne Gleeson
Presentation By: Cindy %,Ledford, Steve Kyle
Background Information: The current contract with the Professional Fire Fi�alaters oC
Paducah, expires June 30, 2014. Negotiations on tlae new coatract began on January 21. 2014
and concluded on JanUai-y 29, 2014, The City has been advised that the membership has
voted to approve the attached contract.
The Contract includes the followlna major terms and changes from the preVious 1AFF
contract:
• Administrative Changes:
CIIanUed Reference to all dates to reflect ne�% 3 year contract (Jtlly 1, 201.4 --
June 30, 20 17)
Updated table of contents
o Updated wage table with proposed wage increases
• Life Insurance:
Added 50,000 double indemnity in -the -line -of duty -death benefit, to remain
the same as any other public safetN- employee. Coverage «-ill be obtained
through Anthem Life keeping He 1nSUranCe at S 12,00 and adding S25,000
indemnity. The remaining 52 ,000 will be self-insured with a special annual
set aside Ila the bLldget process.
• Acting Pay:
ExclUde training assignments lasting longer than 10 consecutive shifts from
qualifying the SUbStituting employee for Acting Pay.
Give Captains acting as Assistant Chief S.70 hour additional pay dlstribUted SIS
follows: S.--)O.'hoUz- to Acting .AC µl ; S.1 5'hotlr to Acting AC T2: S,05"hour to
Acting AC
Defines the selection process Cor Relief Driver as based on seniority and b%
recommendation of the appropriate Captain.
• Sick Leave and Pay:
,loves payment of Sick Leave Payment .-\lteraatiye to no later than the second
paycheck in February .
A,enda Action Form
Page I
• Injury- in the line of dutt' resulting in Worker's Compensation:
c New Article (-Inserted as Article 18) Allows members to use 8 hours of sick
leave (depending on availability) per week of inJury to address pay disparity in
workers' compensation calct.tlatiotl.
• Health and Safety
Added language indicating the City will adhere to federal guidelines in regards
to medical spending accounts when depositing annual ph�,sical agility testing
incentive tnonev into such accounts.
• Concession Allowance
c Clarification added that funds are distributed quarterly to each station.
• `X -age Rates
o MO. l.-'-)%, and 2% wage increases in effect for each ofthe next 3 nears
beginning July 1, 201=1.
Increased Captain wage base .S.28; hour
c Total wage and fringe benefit increase impact over the three year period is
estimated at 5378,000. The calculation considered maintaining current staffing
levels.
Goal: ZStrono Economy ® Quality Serk'ices.7 Vital Neiglllierhoods❑ Restored Downto«ns
Funds Available: Account Fame: 2' `���-p►
Account Number: Finance
Staff Recommendation: Approve an ordinance authorizing the Mayor to
execute the Agreement with the IAFF Bargaining Unit.
Attachments; Agreement bet-,veen the City of Pad>.tcah and the Professional
File Fighters of Paducah, Local 168, International Association of Fire Fighters
UepaT nlent Head Cite Cleric Cite \-Tanager
ORDINANCE NO. 2014 -2 -
AN ORDINANCE :AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF P,-ADUCAH .-AND PROFESSIONAL FIRE
FIGHTERS OF PADUCAH, LOCAL 168. INTERNATIONAL ASSOCIATION OF
FIRE FIGHTERS
BE IT ORDAINED BY THE CITY OF PADL;CAH. KENTUCKY:
SECTION 1. That the �iayor is hereby authorized to e.recute an
:Ai2reemem with the Professional Fire Fighters of Paducah. Local 168. International
.association of Fire Fighters.
June 30. )017
SECTION ?. This A zreement shall be effective from July I. 2014 thrmi�!h
SECTION 3. This ordinance shall be read on mo separate clays and will
become effective upon summary Publication Pursuant to KRS Chapter 423.
\Livor
:ATTEST
Tammara S. Sanderson. City Clerk
Introduced by the Board of Commissioners. February 18. 2014
.adopted by the Board of Commissioners. February 25. ?014
Recorded by T,mimara S. Sanderson, City Clerk, February 25. 2')14
Published by The Paducah Sun. -
\ord\fire\I,-AFF 2014-2017
AGREEMENT
BETWEEN
THE CITY OF PADUCAH
AND
THE PROFESSIONAL FIRE FIGHTERS OF
PADUCAH, LOCAL 168, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS
Effective
July 1, 2014
through
June 30, 2017
[.AFF Contract 2/14/20 14 Paye 1
Table of Contents
PREAMBLE..................................................................................................................................................
ARTICLE 19
ARTICLE1
DEFINITIONS...................................................................................................................
ARTICLE2
RECOGNITION.. .................................................................... ...... ...................................
ARTICLE 3
MANAGEMENT RIGHTS..................................................................................................
ARTICLE4
PUBLIC OBLIGATION.......................................................................................................
ARTICLE S
PAYROLL DEDUCTIONS OF DUES....................................................................................
ARTICLE 6
NON-DISCRIMINATION...................................................................................................
ARTICLE 7
DISCIPLINARY ACTION....................................................................................................
ARTICLE 8
EXCHANGE OF DUTIES AND UNION BUSINESS LEAVE ....................................................
ARTICLE 9
WORKWEEK AND OVERTIME.........................................................................................
ARTICLE 10
CLOTHING/ACCESSORY ALLOWANCE............................................................................
ARTICLE 11
VACATIONS.. ................... ............................................... 11.1 ... I ... I.................
ARTICLE 12
HOLIDAYS.......................................................................................................................
ARTICLE13
SENIORITY.......................................................................................................................
ARTICLE 14
HEALTH INSURANCE.......................................................................................................
ARTICLE 15
LIFE INSURANCE ............................................................................................................
ARTICLE 16
ACTING PAY..................................................................._...............................................
ARTICLE 17
SICK LEAVE AND PAY ........ .............. ......... ......................_...............................................
ARTICLE 18 BENEFITS FOR INJURY IN THE LINE OF DUTY RESULTING IN WORKERS'
10
10
11
12
13
COMPENSATION......................................................................................................................................14
ARTICLE 19
TRANSITIONAL DUTY......................................................................................................15
ARTICLE 20
HEALTH AND SAFETY......................................................................................................16
ARTICLE 21
LABOR/MANAGEMENT MEETINGS................................................................................16
ARTICLE22
WORK RULES..................................................................................................................17
ARTICLE 23
APPENDICES AND AMENDMENTS..................................................................................18
ARTICLE 24
CONCESSION ALLOWANCE.............................................................................................18
ARTICLE 2S
SAVINGS CLAUSE............................................................................................................18
ARTICLE 26
GRIEVANCE PROCEDURE................................................................................................18
ARTICLE27
WAGE RATES..................................................................................................................20
ARTICLE 28
CONTINUANCE OF EXISTING MONETARY RIGHTS..........................................................23
ARTICLE29
DURATION......................................................................................................................23
PREAMBLE
Whereas a referendum was held and whereas the City of Paducah, hereinafter referred to as the "City",
and the Professional Fire Fighters of Paducah, Local 168, International Association of Fire Fighters,
hereinafter referred to as the "Union" have met and conferred, the parties agree to maintain and
promote harmonious relations between the City and Union, in order that efficient and progressive
public service may be rendered, as follows:
ARTICLE 1 DEFINITIONS
The parties agree that whenever in this Agreement a term such as "fire fighter", "fireman", "employees
of the Fire Department", "employees", or "members of the platoon" is used, the term refers to those
personnel expressly included in the bargaining unit as set out in Article II, Recognition, and further this
Agreement in no manner whatsoever has any effect on the wages, hours, and working conditions of
other City personnel.
The parties agree that whenever in this Agreement the term "City" is used, the term refers to whomever
the Board of Commissioners has designated to exercise the right or discharge the obligation in question.
ARTICLE L RECOGNITION
The City hereby recognizes the Union as the exclusive collective bargaining representative for all
employees of the Fire Department of the City of Paducah in the classifications of Firefighter, Lieutenant,
Captain, and excluding the Fire Chief, Assistant Fire Chiefs, Training Officer, Fire Marshal, Deputy Fire
Marshal, administrative clerical personnel, probationary employees and excluding any non-uniform
personnel.
ARTICLE J NIANAGENIENT RIGH`S
Sectionl.
Except as expressly modified by a specific provision of this Agreement, the City retains its sole and
exclusive rights to operate and manage its affairs in all respects. The exclusive rights of the City which
are not abridged by this Agreement include, but are not limited to, its right to hire and to be the sole
judge of qualifications of applicants. The City has the right to direct the working forces, to discipline or
discharge for just cause, to establish, maintain and modify departmental rules and procedures; to lay off
and recall; to be the judge of whom to promote and the methods and procedures for promotions; to
assign work; to transfer employees from one station to another in a manner most advantageous to the
City; to contract and to subcontract with outside contractors; to establish, modify or change manning of
apparatus, amount of apparatus in the fleet, etc.; the right to direct the members of the Fire
Department, including the right to hire, promote, or transfer any employee; the right to organize and
reorganize the Fire Department in any manner permitted by law including the size of the Fire
Department and the determination of job classifications; the right to determine the method and
frequency of pay, the allocation and assignment of work to employeeswithin the Fire Department in a
manner most advantageous to the City; to introduce new, improved or different methods and
techniques of operation or to change existing methods and techniques of operation; to establish basic
in-service training programs and requirements of upgrading the skills of employees with adequate
training; to determine the location, methods, means and personnel bywhich operations are to be
conducted; to establish, implement and maintain an internal security practice; to schedule overtime
above that called for in Section 1 of Article 9, vacations, days off and holidays off; to determine rank
based upon the duties assigned; to take whatever actions may be necessary to carry out the mission of
the City in dire emergency situations.
Section 2.
Failure by the City to exercise any of its rights shall not constitute a waiver of that right. The above
rights and powers are vested in the City; however, the exercise of these rights shall be subject to the
grievance procedure as expressly modified by the terms of this Agreement.
Section 3
Promotions
Recommendations to the City Commission for Promotion to the ranks of Captain and Lieutenant will be
based on a weighing of evaluation of each Candidate's:
Annual Evaluations
Job Performance
Leadership
Initiative
Personnel Record
Assistant Chiefs' Comments
Resume
Education and Continuing Education
Interview Board ranking and notes
Seniority
After a promotion is made the Chief will provide on the request of any candidate not selected for
promotion a written summary of the candidates strengths and areas for improvement that were
weighted in considering the candidate for promotion.
This content of the summary is not subject to the grievance procedure.
Section 4.
Reductions -in -force:
The City agrees that any changes in the organizational Ordinance and/or Municipal Order for the Fire
Department by the City Commission that results in a reduction - in -force of employees represented by
Local 168 of the IAFF will require a thirty (30) day advance written notice to the Union. The purpose of
the advance notice is to give the Union opportunity to comment publicly to the Commission. Temporary
lay-offs due to budget shortfalls are not covered by this provision.
A1dIACLE 4 13UBLIC OBL1GATfON
Section 1.
The Union shall not strike during the term of this Agreement.
Section 2
Further, in consideration of this Agreement, the City shall not lock out its employees of the Fire
Department during the term of this Agreement.
Section 3
Any member of the Bargaining Unit, who during the term of this Agreement participates in a strike
against the City of Paducah shall be deemed to have breached the terms of this contract and shall
further be deemed to be guilty of misconduct. Any person participating in such a strike in the Paducah
Fire Department will not receive pay or compensation from the City during the period he is engaged in
the strike. Any person participating in such a strike shall be subject to disciplinary action under the
provisions of KRS Chapter 95.
Section 4
If the members of Local 168 engage in a strike against the City of Paducah during the term of this
Agreement, then it shall cease to be recognized as the exclusive representative of the employees and
shall be ineligible to act as their exclusive representative for a period of two years following the end of
the strike. In addition, the City shall be under no further obligation to make payroll deductions for union
dues for a period of two years following the end of the strike.
Section S
"Strike" means an employee's refusal, in concerted action with others, to report for duty, or willful
absence from the position, or stoppage of work, or abstinence in whole or in part from the proper
performance of the duties of employment, for the purpose of inducing, influencing, or coercing, or
protesting a change in the wages, hours, or other terms and conditions of employment, provided
however, a strike shall not mean an effort by an individual member of Local 168 who attempts, without
Union authorization, to influence, coerce, or change wages, hours, or other terms and conditions of
employment.
ARTICLE 5 PAYROLL DEDUCTIONS OF DUES
Section 1
Employees of the Fire Department on the effective date of this agreement or employed thereafter, shall
have the option of becoming members of the Union after completion of 180 days of employment. Any
present or future employee who is not a member of the Union after completion of 180 days of
employment shall, as a condition of employment, pay the Union a monthly service charge, which shall
be an amount equivalent to the amount of dues and assessments payable by the Union member. The
Union certifies to the Employer that the service charge charged nonmembers is in compliance with all
State and Federal laws, including requirements established by the U.S. Supreme Court for the
establishment of service and agency fees, and indemnifies the Employer for any award made against it
as a result of suits over the service charge.
The Employer agrees to deduct, once each month, dues and assessments in an amount certified to be
current by the Secretary -Treasurer of the Local Union from the pay of those employees who individually
request in writing that such deductions be made. The total amount of the deductions shall remain in full
force and effect during the term of this Agreement.
Section 2
The Union shall hold the City harmless against any and all claims, demands, suits or other forms of
liability that arise out of or by reason with action taken by the City in reliance upon employee payroll
deduction authorization forms submitted by the Union to the City.
Section 3
The City shall provide each member of the Union's Executive Board with a copy of this Agreement and
the Union agrees to provide the City with a roster of the names of its Executive Board, their addresses,
and telephone numbers. The Union also agrees to notify, in writing, the City within five (5) days upon
the day that any change in the members of the Executive Board occurs.
ARTICLE 6 NDN-DISCRIMINXnON
Section 1
The City agrees not to restrain or coerce any employee because of any a uthorized employee activity in
an official capacity on behalf of the Union.
Section 2
The Union agrees not to interfere with the rights of employees to not become members of the Union,
and there shall be no unlawful disparate treatment, restraint or coercion by the Union or its
representatives against any employee exercising the right to abstain from membership in the Union or
involvement in Union activities.
Section 3.
All references to employees in this Agreement designate both sexes, and wherever the male gender is
used, it shall be construed to include male and female employees.
ARTICLE 7 DISCIPLINARY ACTION
The parties hereto agree that all disciplinary matters will be governed by the provisions of KRS 9S,
provided however; an employee may voluntarily accept discipline, discharge, or demotion in lieu of
having charges preferred against him under the provisions of KRS 95. Any disciplinary action the City
takes that is covered by KRS 95 will not be subject to the Grievance Procedure.
ARTICLE 8 EXCHANGE OF DUTIES AND UNION BUSINESS LEAVI
Section Z
Upon approval of the Chief of the Department, or to the Assistant Chiefs to whom the Chief has
delegated the authority, employees may exchange duty by "trading time" with each other on a
voluntary basis in instances including, but not limited to, situations where a member has depleted
his/her paid leave allowances and continues to be unable to return to duty; attendance at professional
or Union conferences and schools, any official Union business, and such other situations where the
member's absence could not otherwise be compensated for purely personal reasons. Work back and
exchange of duties, as provided for herein shall in no way result in credit for extra compensation for the
one performing the duty in the form of overtime or other provisions for increased pay. The approval of
the Chief of the Department or the Assistant Chiefs to whom the Chief has delegated the authority shall
not be unreasonably withheld. Both employees involved in the exchange of duty must follow the City's
procedure which limits the number of "trading time's" to eighteen 24 hour exchanges (432 hours)
annually each for personal use and for union business leave. Sick time work back is defined further
under Section 2. The Chief will maintain records of all exchanges and work back and verify compliance
with City record-keeping requirements and 29 USC par 207 (p) 3, 803 KAR 1:063, KRS 337.020 and others
as they become applicable.
Section 2.
An employee who has exhausted his/her paid leave due to an extended sick leave absence from illness
or non -work related injury and had as much as two-thirds (2/3) of theirearned sick leave available at the
beginning of the absence qualifies for up to four (4) months of work place coverage from qualified
employees who agree to voluntarily work as his/her replacement. The employee who is absent due to
illness/injury will be paid and the voluntary replacement will not receive compensation from the City.
Under unusual circumstances where a member does not have 2/3 of their sick time available at the
beginning of the absence who does not qualify for sick time work back, the affected employee can
petition through a labor management meeting to qualify for sick time work back.
Section 3
The City agrees that members of the Union negotiating team, but in no event more than three (3)
employees, shall, if on duty, be allowed to participate in negotiations without loss of pay for up to a
total of ninety (90) hours compensated (each employee participating while in a work status will have his
hours counted toward the total 90 hours allowed) for negotiations sessions mutually agreed to by the
City. Nothing herein prevents additional negotiating sessions between the City and the Union except
that the City will not be responsible for loss of wages beyond that previously described.
Section 4
The City agrees that a Union representative and one grievant, regardless of whether more than one
employee of the Fire Department is involved in the grievance, shall be allowed time off to attend any
meeting held pursuant to the grievance procedure (Steps 1 through 4) in Article 26 of this Agreement
without loss of pay if on duty.
AwriCLE 9 WORKWEEK AND OVERTIME
Section 1
The Fire Department shall be divided into three platoons. Each platoon shall be on duty for twenty-four
(24) consecutive hours, after which the platoon serving twenty-four (24) hours on duty shall be allowed
to remain off duty for forty-eight (48) consecutive hours except in cases of dire emergency.
Section 2.
The change time or designated time that each platoon shall change shifts shall be at 6.40 a.m, each day.
Section 3
All hours worked in excess of forty (40) hours per week shall be compensated for at a rate of one and
one-half times the regular straight -time hourly rate.
Section 4
a) When an employee is called in and required to work overtime, he shall receive a minimum of six (6)
hours of overtime at one and one-half his regular straight -time hourly rate, regardless of whether such
employee worked a full six (6) hours or not. In the event the employee works beyond six (6) hours
during the same overtime period, said employee shall receive time and one-half pay for each hour or
part of an hour after the six (6) hour period expires (partial hour worked shall be considered a full hour).
b) An employee required to work beyond the end or before his regularly scheduled work shift shall
receive overtime compensation for the actual hours worked at one and one-half the employee's regular
straight -time hourly rate before and after each shift. In the event the employee works beyond two (2)
hours, the employee shall receive four (4) hours overtime at one and one-half his regular straight -time
hourly rate. In the event the employee works beyond four (4) hours during the same overtime period,
said employee shall receive time and one-half pay for each hour or part of an hour after the four (4)
hour period expires (partial hours worked shall be considered a full hour)
c) Employees voluntarily accepting overtime scheduled by the end of their previously scheduled work
shift shall receive a four (4) hour guarantee of overtime at one and one-half times his regular straight -
time hourly rate. This provision does not have any impact on working into the beginning of an
employees scheduled work shift and a partial hour worked shall be considered a full hour.
d) Employees voluntarily accepting overtime to participate in an administrative capacity or to assist with
training shall receive overtime compensation for 2 hours minimum at one-half times his regular straight -
time hourly rate. This provision does not have any impact on working into the beginning of an
employee's scheduled work shift and a partial hour worked shall be considered a full hour.
e) In the event that a member of the bargaining unit is subpoenaed to testify in a court of competent
jurisdiction for reasons directly relating to their official capacity with the Fire Department while off duty,
they shall be compensated as set forth in this Section.
Section 5.
There shall be no pyramiding of overtime.
Section 6.
Payroll shall be biweekly.
ARTICLE 10 CLOTHING/ACCESSORY ALLOWANCE
The Fire Chief shall determine the appropriate uniform to be worn by bargaining unit employees and
employees shall be required to be in proper uniform while on duty. The City, by a vendor credit system,
will provide a one-time payment of $450 for the purpose of purchasing dress uniforms. In addition, the
City will provide $900 per employee to be distributed in two installments, $450 on January 1 and $450
on July 1 of each year, Any remaining balance in an employee's uniform account on December 31 may
be carried over. Up to $200 of each year's clothing allowance may be used to purchase equipment
items approved by the Chief in Fire Department Labor Management meetings. Each fire fighter will be
able to purchase required clothing as needed in keeping with purchasing procedures established by the
City and policies of the department established by the Fire Chief. The City at no cost to the Firefighter
will replace Clothing/accessories torn or damaged during the performance of the Firefighter duties.
AI T ICLE lIVACATIONS
Section 1.
All platoon employees working shifts of 24 hours on duty and 48 hours off duty shall receive vacation
time as follows, based upon the number of years of service completed:
A. From the beginning of employment — End of the 3rd year - the accrual rate shall be 10
hours per month for a total of five (5) twenty-four (24) hour shift days.
B. From the beginning of the 4th year — End of the 10th year - the accrual rate shall be 12
hours per month, for a total of six (6) twenty-four (24) hour shift days per year.
C. From the beginning of the 11th year — End of the 15th year - the accrual rate shall be 14
hours per month for a total of seven (7) twenty-four hour shift days per year.
D. From the beginning of the 16th year — End of the 20th year - the accrual rate shall be 16
hours per month for a total of eight (8) twenty-four hour shift days peryear.
E. From the beginning of the 21st year — End of the 25th year - the accrual rate shall be 18
hours per month for a total of nine (9) twenty-four hour shift days per year.
F. From the beginning of the 26th year - the accrual rate shall be 20 hours per month for a
total of ten (10) twenty-four hour shift days per year.
Vacation pay for platoon personnel shall be computed at the member's rate of pay times the hours
absent during the pay period, and full credit shall be given for regular and overtime pay as if the
member had actually worked his scheduled shift of 24 hours on duty and 48 hours off duty. Each
member may accrue up to a maximum of twenty-five (25) days of vacation pursuant to the provisions of
Section 4 of this Article.
Section 2.
No member of the bargaining unit shall be entitled to take more than their annual leave as defined by
Section 1 or Section 2 above.
Section 3.
The Fire Chief will prepare a schedule for vacations and holiday leave time. The schedule will contain 20
leave slots with 3 individual slots each. There will be 6 slots with 3 members in each of the six slots. The
3 man slots will increase by two slots each time manning rises by 1 member over 22 on each crew.
The first week in December the Fire Chief shall bid vacation leave by seniority on each crew until the
youngest member in seniority has chosen. Then by seniority holiday leave is chosen until youngest
employee has been chosen.
Members of the bargaining unit with fifteen (15) years of service shall have accrued vacation time not
taken in the year accrued placed in a vacation bank. The maximum hours to be accumulated in the
vacation bank is 600 hours for platoon employees. Time in the vacation bank shall be used only in case
of extended disability when an employee has used all of their sick leave. No employee with less than
fifteen (15) years of service will be permitted to put time in the vacation bank, except employees with
between ten (10) and fifteen (15) years of service may place their one (1) unscheduled day in the
vacation bank. Once the employee's vacation bank reaches 600 hours, the employee will be required to
schedule their vacation in the year in which it is accrued. Failure of the employee to request said
vacation time shall result in the loss of that vacation.
Section 4.
Members of the bargaining unit may trade vacation time with the approval of the Fire Chief or the
Assistant Chief to whom the Chief has delegated the authority.
Section 5.
Upon the termination of employment with the City a member of the bargaining unit shall be paid for all
accrued and unused vacation time up to the maximum amounts permitted to be accrued under the
provisions of Section 1 and Section 2 above.
Section 6.
Notwithstanding any of the above provisions, any vacation hours accrued during the year that equal less
than 24 hours (hours accrued due to an increase in years of service) or in unusual situations whereby the
fire fighter is unable to utilize earned vacation hours during the year, he may be allowed to temporarily
increase his accrued vacation balance in excess of the 600 hours, regardless of the years of service, with
the approval of the Fire Chief. These hours should be taken in the nextcalendar year, if possible.
ARTICLE 12 HOLIDAYS
Section 1.
Members of the Fire Department working as a member of a platoon performing duty in shifts of 24
hours on duty and 48 hours off duty shall be given the holidays listed in Section 2 with a credit of 2
holidays per 24 hour shift and they shall be compensated for such holidays at their average earnings
including regular and overtime pay for a 56 -hour workweek. Holidays will be scheduled as described in
Article 11, Section 4.
Section 2.
All members of the bargaining unit within the Fire Department shall receive the following 11 holidays:
New Year's Eve
New Year's Day
Martin Luther King Jr. Day
Memorial Day (Monday Observance)
Independence Day
Labor Day
Thanksgiving Day
The day immediately following Thanksgiving Day
Christmas Eve
Christmas Day
Personal Day (July 1)
Section 3.
A Personal day shall be part of the 11 holidays granted each calendar year, but shall be scheduled as July
Section 4.
Whenever a member of the bargaining unit works on a legal holiday, the said member(s) shall be paid
two (2) times his hourly rate of pay for an additional eight (8) hours forworking on said holiday. In order
to receive holiday pay, a bargaining unit member must work at least 6 hours on said holiday. In the
instance of exchange of duty, the employee whose shift is being worked will receive the holiday pay. A
legal holiday is defined as any of the holidays set forth in Article 12, Section 2.
Section S.
Whenever the City Commission designates a City-wide holiday in addition to those mentioned in Section
2 above, members of the bargaining unit shall be granted an additional holiday and compensated as
described in Section 1 above. Closing of city offices due to weather or other emergencies are not
considered a holiday.
ARTICLE 13SENIORITY
In the case of a personnel reduction, the employee with the least seniority shall be laid off first. Time in
the Fire Department shall be given the utmost consideration. No new employee shall be hired until the
laid -off employee has been given the opportunity to return to work.
AIS,rICLE 14HEALTH H INSURANCE
The City will continue to offer a group health insurance plan "Plan" to all full-time employees and/or
retirees who qualify for and participate in the City's Plan, whereby participation is defined under the
terms and conditions set forth during each annual renewal period or any intervening period as
permitted by the summary plan description.
Section I.
If during the term of this agreement, the City chooses to maintain its grandfathered status for the City's
self-funded insurance plan in place as of March 23, 2010, it agrees to adhere to the following prescribed
mandates currently in effect, in addition to any other limitations imposed by the 2010 Healthcare
Reform Legislation as adopted and considering any future amendments, unless repealed:
a) Elimination of Benefits- The City agrees not to eliminate all or substantially all benefits to
diagnose or treat a particular condition under the "Plan."
b) Increase in Percentage Cost -Sharing- The City agrees not to increase (measured from March 23,
2010) the percentage cost-sharing (e.g., an increase in co-insurance paid by covered
employees).
C) Increases in Fixed -Amount Cost -Sharing- The City agrees to adhere to the regulations governing
increases in fixed amount cost-sharing (e.g., deductibles or co -payments) measured from March
23, 2010. The City will not increase fixed cost sharing above an inflationary adjustment of up to
15% above medical inflation fixed -amount cost-sharing other than co -payments (such as a
deductible). Medical inflation is defined by reference to the overall medical care component of
the Consumer Price Index for All Urban Consumers (CPI -U) (unadjusted) published by the
Department of Labor (OMCC). For co -payments, The City agrees not to increase (measured
from March 23, 2010) the fixed -amount co -payments above the greater of (1) $5, increased by
medical inflation; or (2) 1S% above medical inflation.
d} Decrease in Rate of Employer Contributions — The City agrees not to decrease its contribution
rate (whether based on a formula or on cost of coverage) for any tier of similarly situated
individuals by more than 5 percentage points below the contribution rate on March 23, 2010. In
the case of a self-insured plan, contributions by an employer or employee organization are equal
to the total cost of coverage minus the employee contributions toward the total cost of
coverage.
Section 2
If during the term of this agreement, the City chooses to join the KEHP (Kentucky Employees' Health
Plan), the City agrees to adhere to the contribution rates as set forth by the State of KY, during renewa
and open enrollment windows annually.
Section 3
If during the term of this agreement, the City finds it necessary to seek an alternative arrangement
(other than the arrangements described in Sections 1 and 2) for providing health care benefits to its
employees, it agrees to provide coverage to its participating employees with cost sharing arrangements,
coinsurance, and deductibles that are substantially equivalent compared to the plan(s) offered for the
plan year 2011, unless said benefits have been modified as a result of federal or state legislation.
(Appendix 2 Summary of Benefits 2011)
Section 4
The City will not reimburse for any expenses paid for by any other insurance carrier, including Worker's
Compensation or for any other medical expenses which are not covered medical expenses under The
Plan or which are not considered as usual, customary or reasonable, orconsidered medically necessary.
Section 5
If either the Commonwealth of Kentucky or the federal government enacts legislation that modifies the
benefits provided bargaining unit employees, nothing in this Article will prevent the City from adhering
to the mandates as prescribed by law.
Section 6. The terms and conditions of the Health Insurance Plan control as to all questions, including
eligibility, benefits provided, and the amount of benefits.
Section 7. The City retains the right to enact procedural changes during the Agreement to attempt to
control costs.
ARTICLE 1 ► LIFE INSURANCE
Section 1
The gross premiums for life insurance shall be paid by the City of Paducah. All earned dividends on such
insurance policy or policies shall be paid to the City and shall be and become a part of the general fund.
Section 2
The life insurance benefit on an employee's life shall be in the face value amount of $12,500 to be paid
upon the employee's death. The,City agrees to'provide a double indemnity benefit for any employee
killed - in the I i n e of d uty which Will be $50,000 -or e� ual to any public safety em - to ee to be paid upon
the employee's death. The Union, however, recognizes the City's right to switch insurance carriers as
long as the City continues to provide equal or better benefits.
Section 3.
Upon retirement an employee participating in the group insurance plan may continue his coverage in
the amount of Four Thousand Dollars ($4,000) for which the retiree shall pay a monthly premium of fifty
(50%) percent of its cost. The City shall pay an amount not to exceed Fifty percent (50%) of the total
monthly premium. In no event shall the City pay more than Fifty percent (50%) of any such premium.
Section 4.
The parties agree that the insurance policies control all conditions for eligibility and terms of coverage,
conditions under which benefits shall be paid and the amount of said benefits to be paid.
Section S.
A copy of the current Life Insurance Policy and any changes in its termsora change in carriers will be
given to the Union President.
ARTICLE 16 ACTING PAY
Section 1.
In the event employees of the Fire Department act in a position of responsibility higher than the position
the employee holds, and the temporary assignment is to be for greater than 10 consecutive 24 hour
shifts (excluding unscheduled overtime and training assignments lasting less than 10 consecutive shifts),
then the wage rate of the employee will be adjusted according to the wage rate the employee would
receive if he were actually in the higher rated classification. For the purposes of determining the 10
consecutive shifts, one of the 10 shifts may be less than 24 hours but must be greater than or equal to
12 hours. The wage rate for a Captain acting as an Assistant Chief will be his base wage rate plus $1.25
per hour. The adjusted wage rate will be paid in a manner corresponding with the actual dates working
in said acting position. Employees filling positions of higher classification on intermittent or short-term
bases are expected to perform those duties as part of their classification responsibility*.
Section 2.
There will 6e $.70 cents per hour for each shift and it will be distributed according to the expected
utifiiation.of Captains filling -the role of Assistant Chief, the actual numbers of Captains.receiving the
additionahcornpensation and who will receive,the compensation`is subject to assignment by the Fire
Chi' f.(Captains subject to, acting as Atant.Chief #1,will receive + $ 50 per hour, Acting Assistant
Chief 02 will receive + $.15�per.hour and Acting Chief #3 will receive +$ 05 per houir). Additionally,
Firefi hters a '
g ppointed to Relief Driver status wilt be made by seniority with consultation by the Fire
Chief and the appropriate Captains) and final approval by the_City Manager.
* (Historical note from 2008-2011 contract retained for informational purposes)
The following hourly rates additions are being permanently added to the wage rates in recognition of
changes in administration of employees acting up to positions of higher responsibility on an
intermittent, short-term bases: Lieutenant +39 cents/hour; Relief Driver+ 39 cents/hour; Captain will
be variable and subject to change — there will be 45 cents per hour for each shift and it will be
distributed according to the expected utilization of Captains filling the role of Assistant Chief, the actual
numbers of Captains receiving the additional compensation and who will receive the compensation is
subject to assignment by the Fire Chief (Captains subject to acting as Assistant Chief 91 will receive + 25
cents per hour, Acting Assistant Chief 42 will receive +15 cents per hour and Acting Assistant Chief 43
will receive + 5 cents per hour) Additionally, Firefighters appointed to Relief Driver status will be made
by seniority with consultation between the Fire Chief and the appropriate Captain(s) and final approval
by the City Manager.
ARTICLE 17 SICK LEAVE AND PAY
Section 1
Members of the platoon in the Paducah Fire Department working shifts of twenty-four (24) hours on
duty and forty-eight (48) hours off duty shall be charged with two (2) sick leave days for one shift period
for twenty-four (24) hours of illness. One (1) day of sick leave will be charged for a period of illness up to
twelve (12) hours. Compensation for sick leave shall be computed at the member's rate of pay times
the hours absent during the pay period, and full credit shall be given for regular and overtime pay as if
the member had actually worked his scheduled shift of twenty-four (24) hours on duty and forty-eight
(48) hours off duty as required by KRS 9S.500.
Section 2
A sick day shall be defined as a minimum of one twelve (12) hour period of illness or absence because of
the death or illness of relatives as set forth in Section 78-33 of the Code of Ordinances of the City of
Paducah as is in effect on the date of the execution of this agreement or as subsequently amended.
Section 3.
Except as described in Section 6 below, an employee shall accrue sick leave at the rate 1 1/2 days per
month up to a maximum of 242 days of sick leave time.
Section 4
Retirement Time Purchase: When an employee retires the City will purchase one day of retirement
credit for each sick day accumulated up to a maximum of one year's retirement credit (242 days). An
employee must have a minimum of 50 days accrued sick time at the time of retirement to receive this
benefit. This benefit is contingent on CERS approval.
Section S
Death Benefit: If an employee dies, the surviving spouse or designated beneficiary shall be entitled to
the same unused sick leave benefits option as elected by the employee, either the retirement time
purchase benefit described in Section 4 above or the payment alternative described in Section 6 below.
Section 6
Payment alternative: Members of the bargaining may elect the following benefit in lieu of the
retirement time purchase described in Section 4.
Upon retirement, employees electing the payment alternative who have over 50 days of sick leave
accumulated shall be paid an amount equivalent to one day's regular pay for all sick days accumulated
over 50 days up to a maximum of 70 days pay.
Employees electing the payment alternative who have 150 days of sick leave accumulated shall be paid
an amount equivalent to one day's regular pay for 1/3 of all sick days accumulated over 150 days.
Payment for these sick days shall be no later than the second paycheck of February of the following
year
Employees hired after this contract is executed who desire to select this payment alternative in lieu of
the retirement time purchase benefit in Section 4 must state their desire in writing to the City Personnel
Director within 90 days of their date of employment.
Employees selecting this benefit in lieu of the retirement time purchase described in Section 4 shall
accrue sick days at the rate of 1 1/3 days per month.
Employees selecting this benefit in lieu of the retirement time purchase described in Section 4 may
accrue a maximum of 150 days of sick leave. All other employees may accrue a maximum of 242 days of
sick leave.
Section 7.
Members of the bargaining unit working on a forty (40) hour week schedule shall be governed by
Section 78-33 of the Code of Ordinances of the City of Paducah as was in effect on the date of the
execution of this agreement or as subsequently amended.
Section 8.
The City and the Union agree to abide by the rules and regulations governing sick leave as set forth in
the Code of Ordinances of the City of Paducah as is in effect on the date of the execution of this
Agreement or as subsequently amended.
Section 9.
An employee on sick leave shall inform the Department or as directed by the Fire Chief, of the fact and
the reason therefore as soon as possible but at least by 6:00 a.m. priorto the start of his scheduled shift
and failure to do so within the first day of absence may, at the discretion of the City Manager, be cause
for denial of sick leave with pay for the period of absence.
Section 10.
The Fire Chief may require an employee to take an examination, conducted by a licensed physician,
designated by the Employer, to determine the physical or mental capability to perform the duties of his
position. The Employer shall pay the cost of the examination.
Section 11.
Falsification of either the sick leave request or a physician's certificate or using sick leave for purposes
other than which it was granted shall be grounds for disciplinary action up to and including discharge.
ARTICLE 18 BENEFITS FOR INJURY IN THE LINE OF DUTY RESULTING IN
WORKERS' COMPENSATION
Section 1.
This Article applies only to full-time paid Members._
Section 2.
Should a Member receive an injury requiring the payment of Workers' Compensation rendering him
temporarily unable to perform his -duties for more than 7 calendar.days, thereafter the City shall allow
the injured worker to supplement the'Member's Workers' Compensation benefits by Utilizing 8 hours of
their accrued sick time at straight time rate for"everysubsei "" dai days.
uent 7 calen - _
a. It is'agreed that.ttiis-beh"-fit"supplements'benefits to .whiff t 6'-Me,mber"may:be entitled
under appiicable.WorkeKs Compensation faw, snot excluded from income pursuant to
26 U S C 0-'4'br;26 C F R, 1 104`-,1(b) and ;is a taxatile'benefit <:The"Member expressly
au'tliorizes'the City to withhold applicable_taxes from the- Member's pay in accordance
with such°understanding
b. ember anti the City shall mclutle any'benefits hereunder in
—"
comput�ng`a Memberts aiary for contributions to CERS by the Cltyand the
Merin er Furthermorethe Member and the"City shall continue to contribute to CERS
during fhe time any.benefits are paid underahis Article:
C. It is agreed; that his benefit mereif, (ows a.Memberto utilize accrued.sick leave and
doe's not confer upon any Member any additiohal sick time benefit not othetwise
available _ _- -- -
d, This benefit rs not avalla:tie to any hember: if the`Member has "restrictions that can be
accomrriodated with transitional duty or full.cluty:
e. This benefit As not:intended to create any expectation of continued employment.
Furthermore, ttiis`benefit is pot "avaiiablelf:a`IVlemlier is no longer employed by the City.
f. It is agreed that .aVmer bei may utilize sick.time,.if available-dueing the,"waiting period,
unless it is:determtned,that 1Norkers' .Compensation must go back ani pick up that
period. ln:such case, the:member must repay tile city the net'pay received; and the city
will restore their sick leave balance:
ARTICLE 19 TRANSITIONAL DUTY
Section 1.
The City agrees to consider offering transitional duty to firefighters as outlined in the Return to Work
(RM — 8) policy effective August 18, 2008.
Section 2.
Transitional duty platoon members would move to a 40 hour work week and to abide by the provisions
of RM — 8 including:
a) The City agrees to pay a firefighter on transitional duty an hourly rate equal to that firefighter's
hourly rate x 3328 divided by 2080.
b) The IAFF understands the policy which prohibits engaging in outside employment in which the
injured worker may reasonably be expected to perform work beyond their restrictions. Further,
it is the worker's responsibility to report outside wages to the workers' compensation adjuster
in a manner that can be adequately verified.
C) The IAFF understands that failure to accept a transitional duty assignment that is offered could
jeopardize indemnity benefits and agrees to have the firefighter use sick time in the event the
firefighter declines a transitional duty offer.
d) The City agrees that while on transitional duty the firefighter will retain accruals toward
retirement and will not experience benefit interruption.
e) It is mutually understood that while working a 40 hour transitional duty shift, no work is
expected on holidays. The firefighter can choose to use their Holiday pay if still available at the
time needed, or can choose to use sick time if Holiday pay has already been expended.
ARTICLE 20 HEALTH AND SAFETY
Section 1
It is the desire of the City and Union to continue to maintain the best possible standards of safety and
health in the Fire Department.
Section 2
In promotion of this policy, the City agrees to provide reasonable funds and make reasonable provisions
for safety equipment and sanitary health and safety protection for all employees.
Section 3
In further promotion of this policy, the Union and employees agree to cooperate fully with the City in
order to promote safety in operation; and all employees will cooperate with the City in promoting safety
by the observation of all safety regulations, keeping alert to discover unsafe conditions or defective
equipment, and to this end, will promptly report the same to their immediate officer. Upon receiving
such a report, the City Safety Officer shall promptly investigate and give a written report to the
committee.
Section 4
The City and the Union shall appoint three (3) members each to the Occupational Safety and Health
Committee. This committee will meet quarterly and discuss safety and health conditions.
Section 5
All reports required by the Kentucky Department of Labor under the Occupational Safety and Health Act
of 1970 dealing with accidents, injuries, deaths and illnesses maintained by the Fire Department shall be
made available to the Safety Committee Members.
Section 6
The parties agree that a Committee consisting of three (3) Union and three (3) management personnel
will be appointed to develop a Fire Department -wide physical agility testing program to be submitted to
the Fire Chief for his approval.
Once the physical agility testing program has been mutually agreed upon, the parties agree to initiate
the annual, voluntary, on duty physical testing program. Successful completion of the examination will
result in a $250 incentive to be credited to an employee's medical spending account in accordance with
the terms of the City's Section 12S cafeteria plan, as well as federal guidelines governing medical
spending accounts or in the employee's deferred compensation account of choice, subject to the terms
and limitations of the deferred compensation plan.
RTICLE 21 LABOR/1VIANAGEMENT (MEETINGS
Section 1
The City and the Bargaining Unit recognize the responsibility each have to make full use of the
knowledge, talent and commitment of all who are involved in the delivery of fire services to the citizens
of the City. The City and the Bargaining Unit recognize the benefit to each of exploration and study of
the department to provide the highest standards of service. Towards this end, the City and the
Bargaining Unit agree to create and maintain Labor Relations Meetings, in conjunction with the other
bargaining units recognized by the City, as an active forum for the exploration of mutual concerns.
Section 2.
The City and the Bargaining Units shall use this forum not as a substitute for collective bargaining or as a
mechanism for modifying the Agreement; rather the forum is seen as an adjunct to the collective
bargaining process and as an aide in implementing and maintaining the Agreement. This forum will also
be useful as a place to discuss issues which arise outside of the context of collective bargaining but
which represent impediments to a quality work environment, or which threaten the department's ability
to deliver fire services in the most efficient manner possible. No issue that is the subject of a pending
grievance will be decided in this forum unless mutually agreed to by the City and the Bargaining Units. It
is the expectation of both parties that the free flow of information and the active discussion of common
concerns will positively influence both the decisions made by each party and the chances for acceptance
of those decisions.
Section 3
Department management and IAFF representatives shall meet at least 5 times per year. The designated
representatives from the City and the Bargaining Units will arrange the time, place and agenda. Other
meetings between the parties can be held anytime by request of either party. Time and arrangement
for such meetings will be set by the designated representatives from the City and the Bargaining Units.
Section 4
The purpose of such meetings shall be to:
a. Discuss the administration of the Agreement;
b. Discuss grievances which have not been processed to the Second Step of the procedure when
such discussions are mutually agreed to by the parties;
C. Notify the Bargaining Units of changes made or contemplated by the City which effect
Bargaining Unit members;
d. Disseminate general information of interest to the parties;
Give the Bargaining Unit Representatives the opportunity to share the views of their members
and/or make suggestions on subject of interest to their members, including interpretations of
the Agreement where such discussion may prevent the necessity of filing a grievance.
Discuss ways to increase productivity and improve efficiency.
Section 5.
a. For each person selected to represent the Bargaining Unit at the Labor Relations meetings, the
City will consider up to two hours per meeting of such service to be a part of his or her job
duties when the meeting occurs during the assigned work hours of the representative.
However, such meetings shall not be scheduled so as to result in the payment of overtime for
any designated representative to attend said meeting.
b. It is further agreed that if a special labor-management meetings have been requested, and
mutually agreed upon, they shall be convened as soon as possible.
ARTICLE 2 2 WORK RULES
Section 1.
The Bargaining Unit recognizes that the City, in order to carry out its statutory mandates and goals, has
the right to promulgate work rules, regulations, policies, procedures and general orders.
Section 2.
The City agrees that no work rules, regulations or employment policies shall be established that are in
violation of any express terms of this agreement.
Section 3.
Any additions or amendments to the work rules, regulations, policies, procedures and general orders
shall be reduced to writing, posted on the department bulletin boards and copies distributed to
members of the Bargaining Unit five (S) days prior to implementation; however this section does not
limit the right of the City, to meet emergency or operational needs, to implement any work rules or
regulations, policies, or general procedures prior to the conclusion of the five (S) day notification period.
The addition or amendment shall be dated and state its effective date. Each employee shall sign to
acknowledge receipt of same.
AR'T'ICLE 23 APPENDICES AND AMENDMENTS
All appendices and amendments to this Agreement shall be numbered for lettered), dated and signed by
the responsible parties.
ARTICLE 24 CONCESSION ALLOWANCE
The City will provide funds to each fire station on a quarterly basis. These funds will be used by the fire
fighters to purchase staples, condiments and other items used by the members at the station. The
monthly allocation will be dispersed by the Finance Department to the Fire Chief by means of petty
cash. The Fire Chief will then disperse the funds to the officer in charge of each station quarterly based
upon receipt of such funds. The monthly allocation of this allowance will be as follows:
Station #Amount
1 $100
2 $100
3 $100
4 $100
S $100
ARTICLE '-�5 SAVINGS CLAUSE
If any provision of this Agreement or the application of such provision should be rendered or declared
invalid by any court or agency action or by reason of any existing or subsequently enacted State or
Federal legislation or regulation, the remaining provisions of this Agreement shall remain in full force
and effect.
AR'T'ICLE; 26 GRIEVANCE PROCEDURE
A grievance is defined as any dispute between the City and the Union and/or an employee concerning
the interpretation, application, or compliance with the terms of this Agreement. A working day is
defined as any day City Hall is open for business.
Grievances shall be processed in the following manner:
Union's Grievance Committee shall receive all grievances in writing and shall determine whether or not
a grievance exists.
Step 1.
Within five (5) working days of the receipt of the grievance and if it is determined that a grievance exists,
the Grievance Committee shall present the written grievance to the Fire Chief for adjustment. The
grievance must be presented within ten (10) working days after the occurrence of an event or action
that causes a non -probationary employee to feel aggrieved. No grievance presented after ten (10)
working days will be considered under these procedures. The grievance must state the contract
provisions(s) violated, the relief sought, the facts supporting the grievance, and must be signed by the
aggrieved employee. The Fire Chief shall within ten (10) working days of receipt of the grievance
forward his written response to the Union Grievance Committee.
Step 2.
If the grievance is not resolved in Step 1, the Union Grievance Committee shall within five (5) working
days after receiving the written response of the Fire Chief, forward a written appeal to the City
Manager. If necessary, the City Manager may meet with the aggrieved employee and Union
Representative within 10 working days to discuss the grievance. The City Manager shall within ten (10)
working days of the receipt of the appeal hold a meeting with the Union Grievance Committee with the
aggrieved employee present when practicable. The City Manager shall forward his written decision on
the grievance within ten (10) working days of the meeting to the Union Grievance Committee with a
copy to the Union President.
Step 3.
Mediation If the grievance is not resolved at Step 2, and the employee and the Union desire to proceed
with the grievance then the employee and the Union, within ten (10) working days may request
mediation by the Kentucky Department of Labor or any other mutually agreed upon mediator. The
mediator shall have five (5) working days to set a date for the mediation hearing within thirty (30)
working days. The mediator shall attempt to mediate the dispute at the hearing. Should the mediator
fail to resolve the dispute, then either party may request a written advisory opinion from the mediator.
The mediator shall be without power or authority to alter, amend or modify any of the terms of this
Agreement The advisory opinion of the mediator shall be submitted in writing within a reasonable
time, but not later than thirty (30) working days after the date of the hearing. The parties expressly
agree that the City and the Union both have the right to accept or reject the mediator's decision.
Step 4:
If the grievance remains unadjusted, it may then be presented by the Union to the Board of
Commissioners in writing within three working days after the response of the mediator is due. The
written statement of appeal of the grievance shall set forth all the reasons and grounds for the
grievance and the appeal to the Board together with a statement of the relief sought. A copy of all
previous written documents involved in the action shall be attached to the grievance and made a part
thereof. The grievance will be placed on the Commission agenda within three weeks after it is
presented and shall be heard in public session. A vote of three Commissioners will be required to deny
the grievance. The decision of the City Commissioners is final and binding upon the parties, unless said
decision is found to be arbitrary and capricious by a Court of appropriate jursidiction.
Expenses for the mediator's services in the proceedings shall be borne equally by the City and the Union
provided. However, each party shall be responsible for compensating his/her own representatives and
witnesses. If either party desires a transcript of the proceedings, it may cause such a record to be made,
but shall bear the cost, unless the transcript is taken by mutual agreement. Each party shall be
responsible for providing his/her own copy. In the event the mediator requires a verbatim record of the
proceedings, the original transcript shall be borne equally by both parties.
ARTICLE 27 WAGE RATES
Article 26, Wage Rates, is hereby amended to read as follows:
Section 1.
The parties agree that the employees covered herein will be paid, as set out in Section 2 of this Article.
Section 2. Wage rates shall be paid as follows effective the first bi-weekly payroll of each year:
FIRE DEPT.
1.0% COLA
1.5% COLA
2.0% COLA
Increase
Increase
Increase
Payroll July
Payroll July
Payroll July
Captains
2014
2015
2016
< 10 years
16.92
17.17
17.51
10 years
16.94
17.19
17.54
11 years
16.95
17.20
17.55
12 years
16.97
17.22
17.57
13 years
16.99
17.24
17,59
14 years
17.02
17.27
17.62
15 years
17.03
17.28
17.63
16 years
17.05
17.30
17.65
17 years
17.07
17.33
17.67
18 years
17.08
17.34
17.68
19 years
17.10
17.36
17.70
20 years
17.11
17.37
17.71
21 years
17.1.3
17.39
17.73
22 years
17.15
17.41
17.76
23 years
17.16
17.42
17.77
24 years
17.18
17.44
17.79
25 years
17.20
17.46
17.81
26 years
17.21
17.47
17.82
27 years
17.23
17.49
17.84
28 years
17.24
17.50
17.85
29 years
17.26
17.52
17.87
30 years
17.28
17.54
17.89
Lieutenants
14.33
14.55
14.84
< 10 Years
15.77
16.00
16.32
10 years
15.82
16.05
16.37
11 years
15.8S
16.08
16.41
12 years
15.90
16.14
16.46
13 years
15.93
16.17
16.49
14 years
15.94
16.18
16.50
15 years
15.96
16.20
16.52
16 years
15.98
16.22
16.54
17 years
15.99
16.23
16.55
18 years
16.01
16.25
16.57
19 years
16.02
16.26
16.58
20 years
16.06
16.30
16.63
21 years
16.07
16.31
16.64
22 years
16.09
16.33
16.66
23 years
16.11
16.35
16.68
24 years
16.12
16.36
16.69
25 years
16.14
16.38
16.71
26 years
16.15
16.39
16.72
27 years
16.17
16.41
16.74
28 years
16.18
16.42
16.75
29 years
16.20
16.44
16.77
30 years
16.22
16.46
16.79
Firefighter
(Relief Driver)
1 year
13.96
14.17
14.45
2 years
14.14
14.35
14.64
3 years
14.33
14.55
14.84
4 years
14.38
14.60
14.89
5 years
14.41
14.63
14.92
6 years
14.44
14.66
14.95
7 years
14.47
14.69
14.98
8 years
14.49
14.71
15.01
9 years
14.54
14.76
15.06
10 years
14.58
14.80
15.10
11 years
14.63
14.85
15.15
12 years
14.66
14.87
15.17
13 years
14.67
14.89
15.18
14 years
14.69
14.91
15.20
15 years
14.71
14.93
15.22
16 years
14.72
14.94
15.24
17 years
14.75
14.97
15.27
18 years
14.77
14.99
15.29
19 years
14.79
15.01
15.31
20 years
14.80
15.02
15.32
Firefighters
Firefighter
(Appointee)
12.13
12.31
12.56
6 months
13.09
13.29
13.55
1 year
13.36
13.56
13.83
2 years
13.54
13.75
14.02
3 years
13.74
13.94
14.22
4 years
13.79
13.99
14.27
5 years
13.82
14.02
14.30
6 years
13.85
14.05
14.34
7 years
13.89
14.10
14.38
8 years
13.90
14.11
14.39
9 years
13.95
14.16
14.44
10 years
14.00
14.21
14.49
11 years
14.05
14.26
14.55
12 years
14.06
14.27
14.56
13 years
14.08
14.29
14.58
14 years
14.09
14.30
14.59
15 years
14.11
14.32
14.61
16 years
14.13
14.34
14.63
17 years
14.14
14.35
14.64
18 years
14.17
14.38
14.67
19 years
14.19
14.40
14.69
20 years
14.21
14.42
14.71
(a) Captains, Lieutenants, Firefighters- Relief Driver and Firefighters shall be paid the aforesaid hourly
rates during each weekly period beginning Thursday and ending Wednesday for the first forty (40)
hours of duty, and at one and one-half times said hourly rates for each duty hour in excess of forty (40).
(b)Firefighters appointed to Relief Driver Status will be made by seniority, provided that said firefighters
have passed all associated qualifying testing as stated in department policy, with consultation between
the Fire Chief and the appropriate Captains) and final approval by the City Manager.
Section 3.
Based on comparative pay studies, the City may unilaterally increase the wage rate of any rank within
bargaining unit position or classification.
Section 4
Beginning July 1, 2014, prospective wage increases will correspond to the platoon members' date of hire
anniversary. For conversion to this payment method, step increases will be administered in the
intervening period (from date on the floor anniversary until date of hire anniversary) so as not to cause
an employee to miss a step. Nothing in this section is intended to affect an employee's probationary
period. In the instance where an employee is suspended without pay, his anniversary date will be
adjusted to reflect the interruption in service, delaying his step increase by the length of his
suspension(s).
Section 5.
If during the term of this agreement the City of Paducah implements a negotiated pay increase:
1. Beginning during the course of this Agreement or
2. Simultaneously with this Agreement
for any bargaining unit, and that percentage pay increase is in excess of the amount granted to the
bargaining unit herein, then, in that event, the City of Paducah will simultaneously therein adjust the
bargaining unit wage scale. The aforesaid adjustment shall equal, but not exceed, the differential
between the percentage amount awarded to the bargaining unit herein and the higher percentage
amount granted to any other City bargaining unit.
ARTICLE 28 CONTINUANCE OF EXISTING MONEYARYY HICHTS
Unless otherwise provided in this contract the City agrees to continue its present policies in regard to all
benefits of direct monetary value to the employees.
ARTICLE 29 DURATION
Section 1
The Agreement, when signed by the duly authorized officers of the City and the Union, shall become
effective as of the date of execution, and shall terminate on June 30, 2017. If a new agreement is not
executed, the parties may agree in writing to extend the current agreement for an additional period of
time.
In any event, nothing herein contained shall preclude either party from modifying or changing or
amending its proposals for a new Agreement. The City and Union each have entered into this
Agreement pursuant to duly adopted ordinances and resolutions authorizing same.
Section 2
Between November 1 and 15, 2016, either party may request in writing that negotiations be opened to
modify or renew this Agreement. Within 10 days of receipt of the request to open negotiations the
parties will meet and schedule up to S negotiating meetings to be held between January 2 and March 1,
2017. Failure to reach tentative agreement in this timeframe will result in a forty-five (45) day
suspension of negotiations. On or about April 16 negotiations will resume and if the parties come to an
impasse, either party may request mediation services through the Kentucky Labor Cabinet and the
current Bargaining Agreement will be extended for sixty (60) days
---------------------------------------------------------------------------------------------------------------------
THE REMAINDER OF THIS PAGE IS BLANK
SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have hereunto set their hand this _th day of , 2014. This
agreement, if approved by Final Ordinance, shall become effective upon signing.
FOR THE CITY OF PADUCAH,
KENTUCKY:
Gayle Kaler, Mayor
FOR THE PROFESSIONAL FIRE
FIGHTERS OF PADUCAH, LOCAL
168, INTERNATIONAL ASSOCIATION
OF FIREFIGHTERS:
Barry L. Carter, President
MOU
This Memorandum of Understanding-is:inade and entered by and:between t-he.City-of-Paducah ("City")
and the.internationatRssociation of:Firefigliters,.Local'168 (hereinafter "IAFF.'•-'j and 5ha11 be -effective
upon signing by t.K6-eepresent6tive of the )AFF:as well as tke_Mayor In consideration of themutual
promises provided herein, the legal_sufficien'cy.of wh'ich,is acknowledged the parties agree as follows:
The parties.recognize'th—e'-disparity:in worker's com'pen's'afion-'regarding,iref ighteiswhen prepared to
othew'-employees dueaoState`statute;Dusing tfie'period_of contract negotiations the parties agree a
m"o"re comprehensive study is required;
The- parties agree to'creafea'coinmifteee.o e'xaiin'e the i's'sue and make recornmeridations to the City
. --- -..
Commission for a solufion to_tfie'comp. x_problem:
The committee shall be made 0' 'of twb;,(2} members appointed—y_TMe.City and fWb-(2) members
appointed by tfie Union; An invitation shall be made for one {1) City'Corrimissioner to observe_ the work
-- - .._.-..__...._.._...
of the committee.
IAFF
By: By:
Its
(Title) .
Its:
CITY OF-PADUCAH
Date Date
(Title)
Agenda Action Form
Paducah City Commission
Vleeting Date; February 18, 2014
Short Title: Greenway Trail Phase II Engineering Construction Inspection
Agreement with ICA Engineering
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick lV€urphy, P. E„ City Engineer -Public Works Director
Background Information:
On September 30, 2013, Harper Construction LLC, began construction of the Greenway Trail
Phase II Project. Up to this point, work has been focused on the concrete trail construction
on the Floodwall levee. Due to weather conditions, the construction of the Underpass was
delayed until weather conditions could improve sometime in March or April of 2014. During
construction of the Underpass, it is imperative that work be completed in full compliance with
the Project's permits, design and specifications_ Therefore, it is requested that during
construction of the Underpass, professional engineering inspection services be conducted. As
ICA Engineering (formerly Florence & Hutcheson) was the design engineer for the Project,
ICA has agreed to provide professional engineering inspection services during the
construction of the Underpass in an amount not to exceed $3,000. The attached Agreement
for Professional Inspection Services outlines the scope of work to be provided by ICA.
Corporate Counsel has reviewed and approved this agreement.
Goal: ❑Strong Economy ®Quality Services ZVital Neighborhoods ❑Restored Do"vowns
Funds Available: Account Name; Greenway Trail Phase II
Account Number: 040-8821-536-2307 PA0078 Finance
Staff' Recommendation:
To adopt an Ordinance authorizing the Mayor to enter into a Professional Service Agreement
with ICA Engineering for construction inspection services associated with the Greenway Trail
Phase II Project in an amount not to exceed $35,000.00.
Attachments:
ICA Engineering Proposal and Engineering Service Agreement
Depart nt He City Clerk City Manager
ORDINANCE NO- 2()1-1-'-
Y` ORD NANCE OF THE CITY OF PADLCAH. KENTUCKY—APPROVING A
PROFESSIONAL SERVICE AGREEMENT FOR COXSTRLCTION [`SPECTIO-N SERVICES
ASSOCIATED %\ ITH THE GREENWAY" FRAIL PHASE 11 PROJECT; .-\-D AUTHORIZING THE
\(.-\YOR TO EXECUTE SAID CONTRACT
WHEREAS. the Cit\ is in the process of admimsicrima the Construction or tllz Greemk ay -frail
Phase ll Project (to be kncm n as the "Project"): anti
%4 HEREAS. a portion of the Project consists or a fift\-1\tio font (5',; Underpass Structure %%ith
retaminU .\ail ol[1 each side (to be collects\ el\ known as the "Uiderpasi") to Ne con;tructed under U.S. 43, aka
\'orth S" Street, Paducah, Kentuck\ i and
v� HEREAS, the magnitude .isseciated .\ ith the construction �,C the L ndcrpass portion of the
Prolect \\ ill require Profe;sional Inspection Ser\ ices to insure the Underpass is , enstructed in Cull compliance
\\ ith the Prolect's permits, deSluIl and Specification;: and
WHEREAS, ICA En�!irleerin� has in its elriplok professional petioli, to provide
admiriisiration ,md oversee daily \\o)rk .lcti\it\- for the City durtni the constructimi of the Underpass portion of
the Project
BE IT ORD M ED BY THE BOARD OF COMNIISSIO`ERS OF THE CITY OF
PADUCAH. KENTi;CKY:
SLC'rIO\' 1. Recitals and .authorization. The City hereby ippro\es the Proressiollal Ser\ ices
Agreement het\\een the Ctty of Paducah and ICA Engineering, 111c., for corlStruct:orl inspection il'rVicos
AS_ oOCIated \\ lth die Green\\ ay Trail Ph.ise 11 Protect. Further. the Mayor of the C.t\ is hereb\ authorized to
e\:cute the Contract,
SECTION 2. Compensation. The City ,hall compensate ICA Engineering 1ilc.. ill .ill aI1lUunt
not to eweed S35,000,00. Said ::ompensatloll paid b% the Cit" Shall be funded through project account PA007` .
SECTION 3. Se\ erahtilt\ . if all\' Smi( . paragraph of protliioi) of this Ordinmice Shall he
held io be invalid or unenforceable for an\ re.isoll. the illalidity or unen orcejbila% of such section, paragraph
or pro\ ision shall not a) f ect ally of the remaining pro\ isu)n; of this Ordinance.
SECTION 4. Compliance Wiih Oren \leeting; La\\s. The City Commission hcreb\ rinds and
determines th,it all formal actions relatl\e to the adoption of this Ordinance \\.rte t.11\ea in an open meeting or
this Cit\ Commi„ion, and that all deliberations or this City Commission and of its it an\. \\filch
resulted In f0ri1)al IC110I1, \\ M' it) I1leemigs open to the public. if) full compllax,; -k -Ali apphc;ihle legal
require meats.
SLC'HO` i. Conflict;. All ordinances. resolutions. orders w p.iri, th,�rclol ill CoWllct \\ ]Ill the
pro\ ision, if this Ordinance are. to the extent of Such 1.ontllc1, hcreb\ repe.iled lad 1.110 pro\ i,1011.N if tllis
Orduru)ce :hall l)re\'atl atld be 21\e11 effect.
SLCTIO` 6. Eftectiye Date. Thi: Ordinance shall he read -tl t'IC separai�, ,l.i and \\-Ill
become effectl\c upon surllmar\ publication pursuant to KRS Chapter 424.
Ma%or
-ATTEST
Tammara S Sanderson. Cit\ Clerk
1ntrc)dticed 1\\ the Board of C\1mmisiioners. Februar\ l i, 2,014
-adopted h\ the Bo:lyd of Commissioners. Fehruar\ 213. 2014
Rc-corded by Tmrlmara S. San lersorl, Cit\ Clei"k, Fehruar`, 21. ,ti l4
Published h\ Tae Paol rcah Sim.
`.ord�etl�`cnntract ica en«ineerina grcen\\a� trail phase it project
AGREEMENT FOR PROFESSIONAL INSPECTION SERVICES
for the
GREENWAY TRAIL PHASE II PROJECT
THIS AGREEi�jIENT, made and entered into this day of
2014, by and
between the CITY OF PADUCAH, KENTUCKY (hereinafter called the "CITY") and ICA
Engineering, Inc, (hereinafter called the "CONSULTANT) for t,)e consideration named. agree
as follows
WHEREAS, the CITY is in the process administering the Constrljct cn of the Greenway Trail
Phase 11 Project (to be known as the "PROJECT"): and
WHEREAS, a portion of the PROJECT consists of a fifty-tvio foot (52') Underpass
Structure with retaining walls on each side (to be collective'y known as the
"UNDERPASS") to be constructed under U.S. 45, aka North 8th Street, Paducah,
Kentucky: and
WHEREAS, the magnitude associated with the construction of the UNDERPASS portion
of the PROJECT will require Professional Inspection Services to insure the UNDERPASS
is constructed in full compliance with the PROJECT'S permits. design and specifications:
and
WHEREAS, the CONSULTANT has in its employ, professional persons experienced to provide
administration and oversee daily work activity for the CITY during the construction of the
UNDERPASS portion of the PROJECT;
NOW THEREFORE. the CITY and the CONSU+ TANT, in consideration of the mutua; covenants
hereinafter set forth, agree as foliovrvs:
0 Services to be Provided:
1.1 Progress 1`/9eetings - The CONSULTANT will attend meetings associated with the
UNDERPASS at a location predetermined by the GTY. The purpose of progress
meetings will be to discuss construction progress. u-pcorning work. special
requirements, coordination needs, problem, etc. Rcgress meetings typically will be
held weekly during the UNDERPASSS construction time period: ho,vever, meeting
may be scheduled on an as -needed basis.
1.2 Submittal Reviews - The CONSULTANT shall revie,v and approve or take other
appropriate action on the Contractor Submittals. su,h as shop drawings. samples
and other data which the conformance with the design ccncept and the information
shown in the Construction Drawings,
1.3 Construction Observation - The CONSULTANT shall provide a qualified Field
Reoresentative to observe the progress and quality cf the work completed by the
Page ; _ I
Contractor for the UNDERPASS construction. When on site. the CONSULTANT'S
Field Representative will coordinate with CONSULTANT'S Project Manager and the
CITY's Representative, respond to questions regarding interpretation of the plans,
verify construction activities. notify the Contractor o'known non -conforming work,
measure completed work and prepare a daily log of activities with written reports and
with photographic documentation. Based on this observation. the CONSULTANT
shall keep the CITY informed regarding the progress of the 01or:k and shall endeavor
to guard the CITY against deficiencies in the Work.
1.4 lrtaterlal Testing - the CONSULTANT shall assign an experienced technician to
perform various material tests during the UNDERPASS construction as required by
the Kentucky Transportation Cabinet Standard Specifications for Road and Bridge
Construction, current version. CONSULTANT sha!I have certified staff or, -site to
collect the samples and conduct the required testing.
1.5 Contractor Pay Estimates - The CONSULTANT shall complete a review of the
Contractor's pay estimates associated lvith the UNDERPASS upon submission and
advise the CITY with a recommendation for payment of said VVork for which payment
is being requested, If discrepancies are noted, the CONSULTANT will request the
estimate be revised and resubmitted by the Contractcr,
1 6 Final Inspection - Upon notification of substantial completion of the UNDERPASS by
the Contractor, the CONSULTANT shall schedule a final on-site insoection meeting
with the representatives of the CITY, Contractor and CONSULTANT. Deficiencies
noted during the final inspection meeting, if any, will be documented in a Punch -List
Report prepared by the CONSULTANT. This Punch List Report shall be submitted
to the Contractor for correction action along and wits a copy forwarded to the CITY.
Upon notification from the Contractor that all deficleicies of the Punch List Report
have been corrected, a follow-up inspection will be conducted by the CONSULTANT
to verify completion. This process shall be repeated until the work is satisfactorily
complete.
1.7 Record Drawings -Upon corrmplet en of the UNDER?ASS work, the CONSULTANT
shall compile for and deliver to the CITY a set of record drawings (As -Bunts) based
upon the marked -up record drawings. change order; and other data as documented
by the CONSULTANT and as furnished by the Contractor,
2.0 Standard of Care: In providing the Services under this Agreement. CONSULTANT will
endeavor to perform in a manner consistent with the degree of care and skill ordinarily used
by members of CONSULTANT's profession currently pract.cir;g under similar conditions at
the same time and in the same locality.
3.0 CITY's Resoonsibilities; At CITY's expense, CITY shall f"-; Jsh to CONSULTANT all data.
reports; studies, drawings, permits, approvals and other informat:on reasonably required by
CONSULTANT for performance of the Services. CITY shall be responsible for, and
CONSULTANT may rely upon, the accuracy and complete.^,ess of all such information
furnished by or on behalf of CITY. CITY shall provide for CONSULTANT's right to enter the
project site in order to perform the Services. CITY, upon Isarn+.ng of any errors, omissions
or defects ir, the performance of the Services. shall promptly not;fy CONSULTANT and shall
assist CONSULTANT in remedying any such errors; omissons or defects unless caused by
?age 2
CONSULTANT'S willful, malicious. or grossly negligent conduct. CITY shall at all times
ensure the project site is reasonably safe under the circumstances and free and clear of any
hazardous materials.
4.0 Ownership of Instruments of Service: All PROJECT Documents prepared by the
CONSULTANT pursuant to this Agreement are to be considered instruments of service with
respect to the PROJECT. The completed as -built plans, reports and documents required
by the CITY shall become the properly of the CITY. Their future use on any subsequent
related projects will be for reference only.
5.0 Compensation: CITY shall pay CONSULTANT for the Seriices and the reimbursable
expenses on an hourly basis at the rates shown on the attached fee schedules depicted as
'Exhibit A'. The total fee for the UNDERPASS portion of the PROJECT shall not exceed
$35,000 unless otherwise approved by the CITY. CONSULTANT shall prepare invoices in
accordance with CONSULTANT's standard invoicing practices and shall submit such
invoices to CITY on or about the 30th day of each month o, such other date as mutually
agreed to by both parties. Invoices shall be accompanied by all supporting documentation
reasonably requested by CITY. CITY shall pay each invoice properly submitted by and due
CONSULTANT within 30 days. In the event of any suspension or termination of this
Agreement, CONSULTANT shall be entitled to invoice CITY and shall be paid in accordance
with `Exhibit A" for the Services performed and reimbursable expenses incurred through the
effective date of suspension or termination.
6.0 Termination by Either Parti: If either party breaches a ma:erial provision of this Agreement
through no fault of the other party and fails to cure such breach vlithin thirty days after
receiving written notice of the breach from the nonoreachirg party; the nonbreaching party
may terminate this Agreement upon notice to the breaching party. The right to terminate
under this Section shall be in addition to, and not in lieu of, all other rights and remedies the
nonbreaching party may have at law or in equity,
7 0 Force Majeure: If any default or delay occurs which prevents or materially impairs a party's
performance and is due to a cause beyond the party's reasonable control, and provided that
the default or delay is not caused by the fault of such party, ncluding but not limited to an act
of God, flood, fire, explosion, earthquake, war, terrorism, revolution; civil commotion.
blockade or embargo, the affected party sha'I promptly not: the other pa ;y in writing of
such cause and shall exercise diligent efforts to resume pe-formance under this Agreement
as soon as possible. Neither party will be liable to the other party for any loss or damage
due to such cause. Eithe., party may terminate this Agree:,ent because of such default or
delay upon thirty days prior written notice to the other party'f the default or delay has existed
for 90 days and is continuing at the end of the thirty day notice period.
8.0 Indemnification: CONSULTANT covenants and agrees to indemnify. hold harmless and
render whole the City for any loss, cost, and expense, including attorney fees, which are
incurred by the City for reason of the CONSULTANT's faihre to properly perform under this
agreement. Additionally, it is expressly agreed and understood that CONSULTANT shall at
all times indemnify and save the CITY harmless from any and all loss or damage which may
be sustained by the CITY by reason of any negligent act o• omission committed by
CONSULTANT, and/or its employees and agents, in the per'.ormance of its work hereunder.
CONSULTANT shall indemnify and save the CITY harmless f,om any and all claims,
demands. and causes of action arising either directly or indractly from any of such negligent
act or omission including but not limited to claims by third carties for property damage or
Page 3 cr d
personal injury. Notwithstanding the foregoing provisions. in the event loss or damage
incurred by the CITY or claims, demands, or causes of action asserted against the CITY is
attributable, in part, to the negligence of the CITY, through its employees and agents, the
foregoing provisions shall not apply, but rather, the parties shall have such rights and
remedies as provided by law. Said indemnification shall also include reimbursement to the
CITY for any attorney fees and court costs incurred by the CITY by reason of making a claire
for loss or damage or by reason of the assertion of any claims, demands, or causes of action
against it; provided, however, that in the event such attorney fees and costs of the CITY are
reimbursed or paid by any insurance carrier, the foregoing provision shall not apply.
9.0 Non -Binding Nlediation: If a good faith effort to resolve a dispute on terms satisfactory to
both parties is unsuccessful, CITY and CONSULTANT may submit the dispute to
non-binding mediation to be held in Paducah, Kentucky, urless the parties mutually agree
otherwise.
10.0 Governing Law: The parties agree that this Agreement and any legal actions concerning i;s
validity, interpretation and performance shall be governed by the laws of the Commonwealth
of Kentucky. The pa fies'further agree that the venue for any legal proceeding relating to
this Agreement shall exclusively be in McCracken County, Kentucky.
11.0 Total Acreement: Amendments: Assignments, This Agrearnent, together with the exhibits
attached hereto and permitted amendments. constitutes the entire Agreement between
CITY and CONSULTANT and supersedes all prior written cr oral understandings. This
Agreement may only be amended by a duly executed written instrument signed by all parties
involved. Neither party shall transfer or assign any rights �jndar or interest in this
Agreement without the prior written consent of the other pasty. CONSULTANT's use of
sub -consultants shall not be considered an assignment for purposes of this Agreement;
however, if CONSULTANT plans to utilize the services of asub-consultant. the
CONSULTANT shall seek the CITY'S approval prior to such use.
12,0 Indecendent Contractors: The relationship of the parties is that of independent contractors
and neither party will incur any debts or make any commitments for the other party except to
the extent expressly provided in this Agreement. Nothing n this Agreement is intended to
create or will be construed as creating between the parties tie relationship of joint venturers.
co-partners, employer/employee or principal and agent.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement. the day and year first
above written.
ICA ENGINEERING, INC.
BY
Shawn Yvlasher, Office Manager
ADDRESS:
2550 Irvin Cobb Drive
Paducah, Kentucky 42001
CITY OF PADUCAH, KENTUCKY
Gayle Kalar, Mayor
ADDRESS:
Post Office Box 2267
Paducah. K Mucky 42002-2287
Page 4 4
InFlorence & Hutcheson
An 1CM Company
Prin-)Pal
$177 /hour
Sr. Proiect,`utararar
Project Manager/Sr. Regs'.ere,- L.S./Sr. ?roject Engineer
Pro<ect Er7gireeriLicensed Survey/cr/Geologist
Engineer ng intern/LSIT'Cesigrer,/GISP
$140 /'hour
$$125 /tour
$i05 Ihour
$90 !hour
Engineering Technician fl
$80 /hour
Engineering Technician I
Cler ca'
S57 Mour
S55 ihour
Inspector
Lab/:ield Tect nician 111
$60 )hour
:3 /hour
Lao/Field Technician. I1
$ea !hour
Lab/Field Tec'^nician ?
$52 )hour
Survey Crew of 1
S95 !hour
Surrey Crew of 2 _
S'40 )hour
,,liieage
$C,59 !mile
Meals
$33 /parsor./day
ti'otel
Actual Cos: + 101/o
Boat - nonmotorized _
$25 /day
Boat - ,motorized
_ $100 Iday
4-whecler,UTV
$ 0 /day
Add:ticnal Expenses and Subsis:ar.ca _ _
Actual Cos: + G',')
Nc:es:
1, Overtme and wor'< ovsr .vater will be invoiced at 1,25 ::mes t -e regular t cur,y rale.
2, T ravel ti ma !o ar.d from U; e Project will b? charged al he atcve ratas.
"EXHIBIT A"
PAGE 1 OF 3
Engineering TESTING PATES - EFFECTIVE JULY 2013
SOIL:
Moisture Content Determination ASTM: D-2.216.,AASNTO: T-255
$7,00
Plastic Limit AST+NI: D-4318..AASHTO: T-90 - _..-_.....-......_.-,
526.00
Liquid Limit AST,L1: D-4318..AASHTO: T-89
$25,00
Shrsnkaae Limit ASTM: D-427 ... AASHTO: T-92
$35.00
Dry Density and/o' Unit Weight Test - -
$11.00
Specific Gravity Determination ASTM: D-854 ... AASHTO: T-100
$36,CC
Unconfined Compression (Controlled Strain)_ AST,N1: D-2156..A.ASHT0: T-208
$48.00
Sieve Analysis {42CO Was,)) ASTM: D-1140., "
---------------------
$3S.00
Standard Proctor ASTM: D-698..AASHTO: T-99
$1CO,CC
Modified Proctcr ASTM., D-1557•AASHTO: T-180
$135,0C
Particle Size A_+nalysi's of Soil ASTM: D-422 ... AASHTO: T-88
r 144 00
$
C.B
---------------
Organic Content AST�L1: D;297-iAASHTO_T-267
Resistivity Test AST�ti1: G-57,..AA5 i70: T-283
$72.00
pH -Test ASTvi: D-4972_,_AASHTO: T;289 --_ J - .
,$29.CC
-_Groups---
Soil Classifications (Sieve Analysis,_ Limit;, Partical_Size, Sg, >Ndtcfsture)
$240,00
Soil CEassifications (Sieve Limits, Partica! Size, Sb, ,Moisture; _w ?rcc`cr
- -
$370.CO
-Analysis,
Scil Classifications (Sieve Analysis, limits, Sg, Moisture}+
$129.00
Soil Cla;sificaticns (Sieve Analysis, Limits, F of 1 al Size, Sn, Moisture) w/ arocrx
$259_CO
AGGtEGA7ES &ROCK: ' .._ . - .- - _ .......... . ... .......
Unccnfined Comoression Test on Rock Cora ASTM: D•7012 f`�ietzod "C"
._
$143,00
Slake Durability Test AST�ti1:-J-4b4q y _J - .- _ __ ..-..._..
Sodium SuHate Soundness ASTM: C-88— AASHT0: T -1C4
$375.00
Materials Piner than #200 Sieve (Fine Aggregates) ASTs41: C 117.. _AaSHTO_ T ;1
$35.00
Matar?als Finer than #200 Sreve (Coarse Aggregates) ASTM: C-117 ... AASHT& T-1 1
$02,00
Sieve Analysis ASTM: T-27
534,OC
-C-1-36_:AASHTO: --_-
Absorption (Coarse Aggregate) AST�1: C -127 T -3S
$34,00
Absorption ine Aggregate) ASTM: C-128:, AASHTO_T-84-
$34,00
Specific Gravity (Coarse Agg.)-AST�1: C ;127,_ AASHTO; T_ 85
$�45.00
Specific Gravity (Eine Agd,) ASTM_ C-128.__AASHTO: T_84
$100.00
Clay Lumps AST.,14 C,142___AASHTO: T-112
$34.00
Soundness ASTlv1: C-88,.,,.AAS;-fTO: T-104
•T-104
5332.00
Preparing a Sample for Soundness Test_.,ASTfv1. C;83...,AASHT0_
$96,00
LA Abrasion Test....ASTM: C131 or C535. .... AASHTO: T_96_
$252,CO
Flat Ekongated-(Coarse Aggregate) -ASTM D 4791
$1018.00
-and
Unit WVaight and Voids in Aggregate ASTM: C 29....AA- S_HTO: T-19
$75.OG
i_N__E i AGGRE-GATE-USED ON BUILT _UP ROOfS: ASTYi D-1863
Grading ASTM. C -i36
563:00
Mture AS7M: D-1864
ois
$7.00
ose) AST_C-29
Unit W=ight (Lc'vl:
>75.00
Dust ASTM: C-117
$34,00
Hardness ASTM: D-18'_5
$124.00
Strengthening America's InfrastructireA)
2-5�V C FR'/ COBB DRIVE . PA"u'�CAH, KY 42CO3 - 277.444.9"c9' - F=X270.443-3913
'.Yr.~;Li�d?ry.��rr EXHIBIT A"
PAGE 2 OF 3
SPECfAL SOIL TESTING
Remolded Sample
$05.00
Permeability Test of Soils ASTM D: 508 #
$375 C0
berm, Test of Granular -Soils ASTM D:-2-434 ::_A.ASH70: T-215
$295.0C j
Conso#idat;an AST,N1: D-2435,.AASHTO:
$360.00
Unconsolidated Undrained ASTM D-2850,.AASHTO: T-296
$105,00 i
Consolidated Undrained Wout pore press. measur=ment)ASTN1 D-4767..AASHTO: T-297 (Pe, Pcint)
$152 C0
Consolidated Undrained ,Wioutpore ,Ess mea;urarnent# AS T iN1 D-4767,.AASHTO: T-297 (3 Point)
$456M
Consolidated Undrained ASTM D_4767,.AASHTO: T-297 {Per Point) - -----'
$290.00 .
Consolidated Undrained ASTM D-4767_.,AAS1-i70: T-297 (3 P_o_ in_ t}
$870.00
Direct Shear 3;point AASHTO T 236-(3 Polnt) . _ -
$435 CC
Field Testing_...:: .............. .....__..... ..,..-�-- -�- .. ....... --. .....-.. .,.-...
...._._ ..-
Field Technician f - ,Hourly Rate
F,e#d Technician ;I :Hourly ,Rate
Field Technician 111 - Hourly Rate
-$75-.CO j
Project Engineer Hourly Rate
---------------------------------------
$1C0.00
;
........ ..
Senior Project Engineer - Hour_ly Rat
$135,00
Eng#neer Intern _ Hour#y Bate- .. -
$85,00
_ .. _ .....
Mileage._.........-.._............ -.... .........- ... _.......
x$0.59
-------------- ---_ ..._..._. -------- ........ - - -. ...... ........
Concrete Testing
s
CylinderCompressionTest ASTNI: C-39.. AASH T 0: T-22
$12.00
.....
Spare CylinCer (Handled &Stored, but not tesied}
Strengthening America's tnfrastructura-0 "EXHIBIT A"
2530 IRVI'4 0083 CAVE - PADUCAH, KY 42003 , 270.444 9591 - �XVC. 4413943 icaer0 ccm PAGE 3 OF 3
Agenda Action Form
Paducah City Commission
Meeting Date: February 18, 2014
Short Title: Agreement for Concrete Ready -Mix for 2014-2015
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolulion ❑ Motion
Staff Work By: Angela Weeks, Engr-Pub Works Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background. Information'.
On February 13, 2014, sealed bids were opened and read aloud for the City of Paducah's
purchase of Concrete Ready -Mix. This contract will be utilized to obtain Concrete Ready -
Mix required for various construction projects, street repair and miscellaneous projects within
the City of Paducah for the 2014 and 2015 calendar year, Two bids were received, with one
bid being disqualified. Therefore, the qualified bid of The Federal Materials Co., LLC, is
recommend to be accepted for the uiut prices as shown on the attached bid tab. The contract
unit prices shall begin upon execution of the contract and end December 31, 2015, The
contract has the option for an additional one-year renewal, ending December 31, 2016, upon
the mutual agreement of both parties.
Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downton ns
Funds Available; Account Name: Various Accounts 2 j � j79�
Account Number: Finance
Project Number:
Staff Recommendation:
To receive and file the bids submitted for the 2014-2015 Concrete Ready -Mix Contract and
adopt an Ordinance authorizing the Mayor to enter into an agreement with The Federal
Materials Co., LLC, for the unit prices listed on the attached bid tab for the 2014 and 2015
calendar year ending December 31, 2015; and to authorize the Mayor, subsequent to the
recommendation of the City Engineer -Public Works Director, the option to execute a "One -
Year Renewal Agreement" extending the contract time period for the 2016 calendar year
ending December 31, 2016, upon the mutual agreement of both parties.
Attachments:
Advertisement, Bids, Bid Tab, proposed Contract
Depart nt ea City Clerk City Manager
ORDINANCE NO. 2014 -2 -
AN ORD IN. -\NCE ACCEPTENG THE BID OF FEDERNL �1ATERI,-\LS CO..
LLC. FOR SALE TO THE CITY OF ITS REQUiRENIENT OF CONCRETE READY-�IIX.
AND AUTHORIZING THE L\4AYOR TO EXECUTE A CONTR.-\CT FOR SASIE
BE IT ORDALNED BY THE CITY OF PADUC--\H, KENTUCKY:
SECTION 1. That the City- accepts the bid of Federal �iWaterials Co.. LLC. for
sale to the City of its requirement of concrete ready -mix, for the remainder of 2014 quid calendar
Year '_01 3, ending December 31, 2013; with a one-year option to renew ending December 31.
2016. said bid being III SUbstalltial compliance with the bid specifications. and as contained in the
bid of Fede rai NIate rials Co.. LLC. of February l3, 201-x, for the follokviny prices:
CONCRETE
VENDOR
DESCRIPTION
UNIT
Federal Materials Co., LLC
UNIT PRICE
Class A Concrete
C.Y.
$85.50
Class AA Concrete
C.Y.
$87.50
Class M Concrete
C.Y.
$115.00
Flowable Fill — 1,000 PSI
C.Y.
S71.00
Plowable Fill — 80 PSI
C. Y,
_
569.00
SECTION 2. The %4ayor is hereby authorized to exectite a contract with Federal
%Iaterials Co.. LLC. which includes a one-year renewal option, for sal-. to the City of the
material authorized in Section I above. according to the specifications. bill proposal and all
contract documents heretofore approved and incorporated in the bid of Fehrua]-y 13. 2014, Said
contract shall begin upon execution and end December 31. 2013. Furtlier, the %Iayor is hereby
authorized to execute, subszyuertt to the recommendation of the Cit% Engineer -Public Works
Director. the option for an additional one-year renewal ending December 31. 2016 upon rntttual
a�zreemertt of both parties.
SECTION 3. This ordinance shall be read on t%ko separate dad's and \till become
effecrtt'e upon summary publlcation pursuant to KRS Chapter 424.
^^` yiat'or T
ATTEST:
Tammara S. Sanderson. City Clerk
Introduced by the Board of Commissioners. February 13. 2014
Adopted by the Board of Commissioners, February 23. 2014
Recorded bt' Tammara S. Sanderson, Cit,, Clerk. Februart 23._01 4
Published b\. The Paducah Sun.
\crd\ett,\contract-concrete 2014-2016
CITY OF PADUCAH
ENGINEERING -PUBLIC WORKS DEPARTMENT
Concrete Ready -Mix 2014-2015
Lowest Bid Price of Responsive and Responsible Bidder
BID DATE OPENING: Thursday, February 13, 2014 2:05 pm CST
BIDDER
Federal Materials
2425 Wayne Sullivan Drive
Paducah, KY 42003
ITEM
UNIT
DESCRIPTION
UNIT
PRICE
Class A Concrete
CY
$85.50
Class AA Concrete
CY
$87.50
Class M Concrete
CY
$115.00
Flowable Fill -1,000 PSI
CY
$71.00
Flowable Fill - 80 PSI
CY
$69.00
No Bid Bond Required
Bidder's Certificates
Yes
KYDOH Documentation Included:
Yes
Responsive & Responsible Bidder:
Yes
BID RECOMMENDED FOR ACCEPTANCE:
Bidder Disqualified:
Kotter Ready -Mix - KYiC Certification not included