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HomeMy WebLinkAboutCCMPacket2013-11-05CITY COMMISSION MEETING AGENDA FOR NOVEMBER 5. 2013 5:30 P.M. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE — Caroline Meiners — Paducah Tilghman High School Freshman PRESENTATION — (1) VETERAN'S DAY PARADE —Veteran's Day Committee (2) POLICE DEPARTMENT'S ANTI -BULLYING AWARENESS INITIATIVE -- Officer Gretchen Morgan ADDITIONSIDELETIONS I. MINUTES II. MOTIONS A. R & F Documents HI. MUNICIPAL ORDERS A. Personnel Actions — C. MEDF'ORD IV. ORDINANCES —ADOPTION A. Health [nsurance Administrative Services 2014 -- C. MEDF'ORD B. Health Insurance Stop Loss Agreement — C. MEDFORD C. Abolish & Recreate Alcoholic Beverage Ordinance to Rencet State Legislative Update --CITY CLERK V. CITY MANAGER REPORT VL MAYOR & COMMISSIONER COMMENTS VII. PUBLIC COMMENTS VIII. EXECUTIVE SESSION OCTOBER 22, 2013 At a Regular &feeting of the Board of Commissioners, held on Tuesday. October 22, 2013, at 5:30 p.m., in the Commission Chambers of City- Half located at 300 South nth Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes. Wilson and Mayor Kaler (5). INVOCATION Reverend Corey Aker of St. Paul Lutheran Church gave the invocation. PLEDGE OF ALLEGIANCE Lily Burba, Paducah Tilghman High School Senior, led the pledge. PROCLAMATIONS PANCREATIC CANCER AWARENESS NIONTH Mayor Kaler read a proclamation proclaiming the month of November as "Pancreatic Cancer Awareness Month NATIONAL BUSINESS WOMEN'S WEEK ivlayor Kaler presented a proclamation to Merryman Kemp of (lie Business and Professional Women's Organization proclaiming the week of October 21-2a. 2013, as "National Business Women's Week". PRESENTATIONS DRAGON BOAT FESTIVAL UPDATE ExeCUtive Director of the River Discovery Center Julie Harris gave an update for the festival. This is the second year for the festival and it was very successful. The event is held to raise money for river education. This year over S90,(X)0 was raised. There were 32 teams that participated and approximately 7,00 people that attended the event. The City of Paducah's team was called the "Hits a Home Run for Breast Cancer". Next year's event will be held on September 20, 2011. HEALTH INSURANCE FOR 2014 Greg Carlton, of Peel and Holland, gave an overview of the City's health insurance for 201 1. Premiums and allocations for City employees will remain the same for calendar year 2014. Anthem Blue Cross and Blue Shield is the third parte administrator due to the City being partially self-insured. One of iMr. Carlton's recommendations for the Cit% is to hire a company called Edumedics to provide chronic care management for employees who have chronic diseases such as diabetes, hypertension and hyperlipidemia. Some of his other recommendations are to streamline wellness for 2015 credits & requirements; redesign plans, rates & kvellness for 2013 to conform to ACA guidelines as required and implement an overall communication plan early irr 2014 to help members stay prepared for 201 >. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the October 15, 2013 City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. OCTOBER 22. 2013 Adopted on call of the roil, yeas, Commissioners Abraham_. Gault. Rhodes, Wilson and Mayor Kaler (5). APPOINTMENT PADUCAH RIVERFRONT DEVELOP4MENT AUTHORITY Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Carla Berry to replace Joe Dempsey, who has resigned, as a member of the Paducah Riverfront Development Authority, which teen will expire October 28, 201 5." Commissioner Gault offered motion. seconded by Commissioner Abraham, that the Board of Commissioners approve the action of titayor Kaler iii appointing Carla Berry as a member of the Paducah Riverfront Development Authority. Adopted on call of the roll, yeas, Commissioners Abraham, Gault. Rhodes, Wilson and Mayor Kaler (5). MOTIONS R & F DOCUiVIENTS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following documents be received and filed: DOCUMENTS Insurance Certificates: a. lvitts Plumbing Contractors. Inc. b. Brookshire Concrete Construction 2. AgreementsiContracts: a. License Agreement with Paducah & Louisville, Rait«ay for permission and license to use the corner of Martin Luther King Drive and North 9`f' Street, located in Paducah. Kentucky Agreement to Employ Brandon Barnhill as Paducah Police Chief (ORD 2013-10-8091) Adopted on call of the roll. yeas, Commissioners Abraham, Gault. Rhodes, Wilson and 1,tayor Kaler (5). MUNICIPAL ORDER HEALTH INSURANCE PRE:.MIU�IS FOR 2014 Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, --A MWICIPAL ORDER APPROVING AND ADOPTING THE CO.IPREHENSIVE HEALTH NSURANCE BENEFIT' PIAN PREMIU'IS FOR CALENDAR YEAR 20t4 NCLUDI3,NIG PREMIUMS FOR -OPTIONAL DENTAL AND VISION CARE FOR EMPLOYEES OF THE CITY OF PADUCAH," be adopted. Adopted on call of the roll, yeas. Commissioners Abraham. Gault. Rhodes. Wilson and Mayor Kaler (5 ). ti10t� 1745. B K 9 OCTOBER 22, 2013 ORD[NANCE — ADOPTION CONTRACT WITH CONVENTION CENTER CORPORATION Commissioner Abraham offered motion, seconded b� Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE CONVENTION CENTER CORPORATION FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with the Convention Center Corporation in the amount of S 100,000, to be paid in quarterly installments (1'` quarter - $34,300—less insurance premiums, 2nd ;' 3ra,4" quarter - $21,813.33each), to market and operate the Expo Center and Julian Carroll Convention Center. This contract shall expire June 30, 2014. Adopted on call of the roll, yeas, Commissioners Abraham, Gault. Rhodes. Filson and Mayor Kaler (3). ORD.42013-10-8092; BK 33 ORDINANCES – INTRODUCTION HEALTH INSURANCE ADMINISTRATIVE SERVICES 2014 Commissioner Gault offered motion, seconded by Commissioner Abraham. that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE .AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETINEEN THE CITY OF PADUCAH AND ANTHENI BLUE CROSS BLUE SHIELD." This ordinance is stunmarized as follon-s: The iMayor is hereby authorized to execute an Agreement between the City of Paducah and Anthem Blue Cross Blue Shield as the City's Third Party Administrator to provide clainis administrative services related to the City's health insurance plan. The effective date of this Agreement is January 1, 201=4 and ending December 31, 20124, HEALTH INSURANCE STOP LOSS AGREEYIENT Commissioner Rhodes offered motion. seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE RATES FOR STOP LOSS INSURANCECOVERAGE WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP WEALTH INSURANCE PIAN FOR THE CITY OF PADUCAH. KENTUCKY FOR THE 2013 CALENDAR YEAR AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the rates offered through Anthem Blue Cross Blue Shield for Stop Loss Insurance Coverage for the group health insurance plan For the Cite of Paducah, Kentuckv. . Effective January 1, 2014 the stop loss rates are as follows: t) Individual Stop Loss - $173,000 maximum City liability per person with a monthly cost of S92.98 per member; and 2) Aggregate Stop Loss - S3,391,721.04 maximum City liability of total claims combined with a monthly cost of S6.29 per member. Farther. the Mayor is hereby authorized to execute a contract with Anthem Blue Cross Blue Shield for the stop toss coverage. ABOLISH & RECREATE THE ALCOHOLIC BEVERAGE ORDINANCE TO REFLECT STATE LEGISLATIVE UPDATE Commissioner Wilson offered motion. seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled. "AN ORDINANCE ABOLISHING CHAPTER 6, ALCOHOLIC BEVERAGES. AVD ESTABLISHING A NEW CHAPTER 6. ALCOHOLIC BEVERAGES, OF THE OCTOBER 22, 2013 CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY," This ordinance is summarized as follo�ts: This Ordinance abolishes Chapter 6, Article 1. Section 6-1 through Section 6-9, and Chapter 6, Article II, Section 6-3 l through Section 6-40, and establishes a new Chapter 6, Article I, Section 6-1 through Section 6-9, and Chapter 6, Article 1t, Section 6-31 through Section 6-43, which is kno%gin as the Alcoholic Beverages Control Chapter of the Code of Ordinance of the City of Paducah, Kentucky. The purpose of this Ordinance is to bring the City of Paducah's ,,Ucohollc Beverage Ordinance into conformity with new revisions to Kentucky's alcoholic beverage statutes, KRS Chapter 241 through KRS Chapter 2=44. Further, this Ordinance establishes penalties for failing to renex4 licenses within the time prescribed by the notice given by the Departr.ient of Alcoholic Beverage Control, pursuant to KRS 2=43.090. These penalties and/or Eine$ are published as follows in accordance with Kentucky Reviscd Statutes: Section 6-37. Renewal. (a) Renewal license shall be issued under this Chapter in the same manner as original licenses (see Section 6-33). with respect as to application therefore, standards for same and the execution of the required bond. (b) Penalties: (1) Any licensee who fails to file for reraewal or pay the license fees on or before the time prescribed in the notice to rene-,k from the state's Department of Alcoholic Beverage Control shall be subject to a penalty in amount equal to live percent of the license taxes due for each calendar month or fraction thereof. Provided, however, the total persalt\ levied pursuant to this subsection shall not exceed 25 percent of the total license fees due nor shall it be less than $25.00. (2) In addition to the penalty describer above, the licensee shall also pay, as part of the license fees. an amount equal to 12 percent per annum simple interest on any unpaid license fens which were due until the license fees are finally paid to the city. A fraction of a month is counted as an entire month. (3) Every license fee imposed under this Article, together with any penalties and interest which are assessed in relation thereto, shall become a personal debt of the person who is liable forsarne as defined under this article, from and after the date that the license foes were to be paid to the City. The Citv shal I have the right to enforce the collection of the license fees, and all related penalties and interest. by Fi civil action in a court of competent jurisdiction. To the extent authorized by law, the Cite shall be entitled to recover all court costs and reasonable attorney tees incurred by it in enforcing any provision of this Article. CITY ,MANAGER REPORT • The Paducah Riverfront Development Authority meets tomorro« to discuss the riverfront redevelopment project. OCTOBER 22, 2013 • There were three committees formed as a result of the Citizen Survey. Two of those wi[] be meeting tomorrow, • The contractor for the riverfront redevelopment project for Phase I -A, Piles & Mass Fill is about to finish his portion of the project that is being built for the base of park. • The Ohio River Boat Launch Project located at 6`" & Burnett is nearing completion. • N'lark Thompson, Director of Parks Services, reminded everyone of the "How] -o- ween Costume Contest for Canines" which will be held at Stuart Nelson on Saturday at 1:00 p.m. • Mr. Thompson also informed everyone there wil[ be benches built around the base of the trees at the dog park because of a donation of $500 made by one of the Paducah garden clubs. • Farmer's Market Festival is Saturday at the Farmer's Market downtown location from 9:00 a.m. until 12:00 p.m. and the Fountain Avenue Festival held at Lana Park will begin at 5:00 p.m. MAYOR & COMMISSIONER CONINIENTS N,fayor Kaler has been contacted by a citizen advisory group that is studying the most feasible corridor for transportation improvement from 1-24 in Paducah to 1-55 in Nfissouri. They have asked for her participation. This group ivif[ be sharing their local knowledge and assist [DOT in the identification and understanding of the concerns and values, or context, of the communities and stakeholders. PUBLIC CONIN[ENTS Conrad Rehberg, citizen, voiced his concerns of traffic using the Pecan -Buckner Drive roadway as a means to get to the mall area. Traffic is getting to be more and more congested and dangerous especially at the Pecan -Buckner Lane intersection. City Manager Pederson is going to get with the City's Traffic Commission to study the intersection. Upon motion the meeting adjourned. ADOP'L ED: november .. 2013 City Clerk ti,[ayor November 5, 2013 move that the following documents be received and filed: DOCUNIENTS Insurance Certificate for Danny Cope & Sons Excavating, LLC Deed for 517 N. 5"' Street — Gary Jackson (MO # 1742) Contracts & Agreements: a. Convention Center Corporation Contract for Services (ORD # 2013-10-8092) b. Executed Expanded Jurisdiction agreement with the Department of Housing, Buildings and Construction (ORD # 2013-10-8087) c. Grant Agreement Amendment for Jackson House Elevator Rehabilitation Project extension for project completion date (ORD # 2013-10-8089) d. Riverfront Redevelopment Project— Phase 1-A Piles and Mass Fill Change Order No. 2 (ORD # 2013-10-8090) Real Estate Closing Documents for the purchase of the property located at 5065 Concord Avenue (ORD # 2013-10-8088) a. Pre -Closing Documents i. Sales and Purchasing Contract with addendum and map attached ii. Ordinance No. 2013-10-8088 iii. Notice of Adoption and Summary of Ordinance b. Closing Documents i. Settlement Statement (HUD -1) ii. Deed of Conveyance and Permanent Public Utility Easement (original) iii. Tax Agreement iv. Buyer's Closing Certification v. Copy of Check c. Title Documents i. Title examination letter d. Post -Closing Documents i. Partial Deed of Release from JSA (2) ii. Release of Lis Pendens 5. Luther F. Carson Four Rivets Center Financial Statements for Years Ended June 30, 2013 and 2012 6. City of Paducah Police and Firefighters Pension Fund Valuation Summary far year ended July 1, 2013 Paducah Water Works Financial Highlights for September 2013 S. Barkley Regional Airport Authority Financial Statements Years Ended June 30, 2013 and 2012 CITY OF PADUCAH November 5. 2013 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS November 5, 2013 NEW HIRES - PART-TIME [PIT)/TEMPORARY/SEASONAL PAYROLL ADJUST M ENTSITRAN SF ERSIPROMOT ION SITEM PORARY ASS IGNM E NTS PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY POLICE - SUPPORT SVCS Newlon, Kimberly G. Records Clerk II Records Clerk III NCS Non -Ex October 17, 2013 $13.56/H r $15.25/H r FIRE SUPPRESSION Burton, Joseph L. POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SERVICES November 7, 2013 S15.80/Hr Gruber, Garrett P. Recreation Leader $11.00/Hr NCS Non -Ex October 31, 2013 Greif, Robert A. TERMINATIONS - FULL-TIME (FIT) NCS Non -Ex POSITION REASON EFFECTIVE DATE EPW -STREET Cunningham. Chris E. ROW Maintenance Person Resignation October 25. 2013 PAYROLL ADJUST M ENTSITRAN SF ERSIPROMOT ION SITEM PORARY ASS IGNM E NTS PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY POLICE - SUPPORT SVCS Newlon, Kimberly G. Records Clerk II Records Clerk III NCS Non -Ex October 17, 2013 $13.56/H r $15.25/H r FIRE SUPPRESSION Burton, Joseph L. Fire Lieutenant Fire Captain NCS Non -Ex November 7, 2013 S15.80/Hr S16.18/Hr Greif, Robert A. Fire Fighter Relief Driver NCS Non -Ex November 7. 2013 $13.75/Hr $13.92/Hr Harris, Gary D. Relief Driver Fire Lieutenant NCS Non -Ex November 7, 2013 $14.54/Hr S15AD/Hr Leneave, Michael D Fire Lieutenant Fire Captain NCS Non -Ex November 7, 2013 S15.82/Hr $16.20/Hr Powless, Robert C Relief Driver Fire Lieutenant NCS Non -Ex November 7. 2013 $14, 40/Hr S15.23/Hr Agenda Action Form Paducah City Commission !Meeting Date: November 5, 2013 Short Title: Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield ®Ordinance ❑ Emergency E]Municipal Order F-1 Resolution F-1Motion Staff Work By: Cindy Medford, Greg Carlton Presentation By: Cindy Medford Background Information: Greg Carlton of Peel and Holland made a presentation on October 21, 2013 recommending for the 2014 plan year that the city continue with Anthem Blue Cross Blue Shield effective January 1, 2014 as the City's Third Party Administrator (TPA) to provide claims administrative services related to the City's health insurance plan. Remaining with Anthem offered the best overall option for quality of plans, administrative services and competitive rates and factors. A summary of Anthem's administrative fees, rates and f actors is attached. Also, since January 1, 201 1 the City of Paducah has purchased stop loss insurance with Anthem Blue Cross Blue Shield to protect the City's health insurance plan in the event of a catastrophic claim(s). Greg Carlton recommended in his presentation for the 2014 plan year beginning on January 1, 2014, the Commission adopt an agreement with Anthem Blue Cross Blue Shield to purchase stop loss insurance which is set at a $175,000 maximum city liability per person (individual stop loss), Anthem assumes liability for all claims in excess of this amount, and $3,391,721.04 maximum city liability of total claims combined (aggregate stop loss limit), Anthem assumes liability for all claims in excess of this amount up to $1,000,000. Premium rates are $92.98 per member per month for individual stop loss insurance and $6.29 per month per member for aggregate stop loss insurance. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowz)s Funds Available: Account Name: Account Number: 07302085422001 Finance Staff Recommendation: Authorize the Mayor to execute ASO agreement with Anthem Blue Cross Blue Shield for administrative services and stop loss insurance. Attachments: ASO Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: Short Title: Abolish & Recreate Alcoholic Beverage Ordinance to Reflect State Legislative Update ®Ordinance ❑ Emergency ❑ municipal Order F-1Resolation [_1 lYlotion Staff Work .By: Tammara Sanderson, City Clerk Presentation By: Background Information: The Kentucky General Assembly passed Senate Bill 13 into law during the 2013 ILegisiative Session. The passage of SB 13 has resulted in many changes to Kentucky's alcoholic beverage statutes. These laws became effective June 25, 2013. In order for the City to be in compliance with state law it is now necessary for changes to be made to the City's local ABC ordinance. Changes will include consolidation of similar licenses, increase of fees for licensees that have supplemental bars and Sunday alcohol sales for restaurants, motels and hotels that fit the criteria in order to sell on Sundays. Another change that will affect Sunday alcohol sales license fees is the City will no longer charge for a Malt Beverage license for Sunday sales for restaurants which results in a $200 savings. SB 13 included all 34 recommendations made after a six (6) month study by the Governor's Task Force on the Study of Alcoholic Beverage Control Laws. The Task Force's recommendations focused on simplification and consistency in the licensing process and scheme, clarification regarding local option election laws and additional ways to protect the public. To efl'ectuate these goals, SB 13 consolidated similar license types and fees, (both state and local licensing fees) simplified the licensing process, modernized local option election laws and strengthened the Department's and local government's public protection powers. In addition, SB 13 modernized laws regarding alcohol sales on election days, and reinforced protection of Kentuch}'s three-tier alcohol distribution system relating to microbreweries. SB 13 provided a much needed "clean up" of statutory problems and inconsistencies that existed in Kentucky law without changing or expanding existing license privileges. SB l3 reduced and streamlined existing licensing Agenda Action Form Page 2 processes without impairing or reducing regulatory oversight, so as to make the licensing process more "user-friendly" to all licensees and customers of the Department. SB 13 equitably made fees uniform for the same license types while keeping costs and fees low and maintaining revenue neutrality. Goal: []Strong Economy ❑ Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Account Number: Staff Recommendation: Attachments: Department Head City Clerk Ciry Manager Finance