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HomeMy WebLinkAboutCCMPacket2013-09-24-rROLL CALL CITY COMMISSION MEETING AGENDA FOR SEPTEMBER 24, 2013 5:30 P.M. INVOCATION - Joel Caulev - Senjor Pastor - Relevant Church PLEDGE OF ALLEGIANCE - Cade Perfili, PTHS Senior ADDITIONS/DELETIONS PROCLAMATION: Public Poorer Week -- Paducah Power System Representative ---F -----7 I. i1IINUTES II. APPOINTMENT A. Commissioners of Water Works Ill, MOTIONS A. R & F Documents IV. MUNICIPAL ORDERS A. Personnel Changes i V. ORDINANCES — ADOPTION A. Setting Tax Levies: Ad Valorem Properties — FY2014 — J. PERKINS B. Emergency Roof Stabilization Assistance Program — S. ER8711 C. Approval of Apartment Complex Sign}s — S. ERVIN D. Eickholz &, Turnbo Zone Change — S. ERV1N k E. Accept 2013 Port Security Award— New Boat Ramp Video Security - ASST. CHIEF BARNHILL F. Accept 2013-2014 Edward Byrne Memoriat Justice Aecounlability Grant (JAG) Award — ASST. POLICE CHIEF GRIMES G. Approve Tower Option and Lease AmerAment 42 — CITY MGR PEDERSON H. Approve MOU for Economic Incentives to Superior Care — CITY MGR PEDERSON VI. ORDINANCES - INTRODUCTION A. Noble Park Pool Spraypad Change Orders 1 & 2 — M. THOMPSON i VII. CITY NIANAGER REPORT VIII. CODIMISSIONER COMMENTS IX. PUBLIC CONPAIENTS X. EXECUTIVE SESSION BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION ❑ Appointment ❑ Reappointment I ❑ Joint Appointment NAME: Lnn 11 Joint Reappointment � NAME OF BOARD OR COMMISSION: nm S�IGr'IP 6�_ DATE TO BE PLACED ON AGENDA:f �G I EXPIRATION OF TERM DATE: j (n APPOINTEE'S HOME ADDRESS: Street: Cit-,N,/Zip: Phone: Email Address: Appointee's Business Name: Address: v City/Zip: " �c Cr_S�CCI� 1 _ cc) Phone: L 2 - i, Lc E 3 ❑ Thank cou ❑ Resigned ❑ Term Expired ❑ Other (explain) TO REPLACE ON BOARD: n, ADDRESS: City/Zip: Appointee Confirmation: Date: Board of Commission Approval: Original to: Canunara S. Sanderson, Cite Clerk BOARD CHAIRMAN: Cc: file CITY OF PADUCAH September 24, 2013 Upon the recommendation of the City Manager, the Board of Commissio of the City of Paducah order that the personnel changes on the attached lis) -be appro ved. City Manager's natu j Z&/�) —Z�) 1 Date CITY OF PADUCAH PERSONNEL ACTIONS September 24, 2013 NEW HIRE - FULL-TIME (FITI POSITION RATE NCS/CS FLSA EFFECTIVE DATE PLANNING Chino, Sheryl Grants Administrator $24.76/Hr NCS Ex October 10, 2013 EPW- FLOODWALL Lassy III, Paul G. PARKS SERVICES Gentry, Mallory PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONS/TEMPORARY ASSIGNMENTS PREVIOUS POSITION AND BASE RATE OF PAY ROW Maintenance Person $17.17/Hr Recreation Leader $8.00/Hr CURRENT POSITION AND BASE RATE OF PAY F loodwall Operator $18.32/H r Recreation Specialist $13.85/Hr NCS/CS FLSA EFFECTIVE DATE NCS Non -Ex September 26, 2013 NCS Non -Ex September 26, 2013 Agenda Action Form Paducah City Commission Meeting Date: September 17, 2013 Short Title: Setting Tax Levies: Ad Valorem Properties -- FY2014 Ordinance ® Emergency Municipal Order ❑ Resolution ❑ Motion ❑ Staff Work By: Jonathan Perkins Presentation By: Jonathan Perkins Background Information: Real estate and personal property tax levies for the City's General Fund and Paducah Junior College (PJC) as well as another (non -City) tax jurisdiction, the Paducah Independent School District, are proposed to be set as per the attached ordinance. (Please refer to the 3 attached levy summary sheets for a history of the ad valorem tax levies for real estate, personal & inventory). Staff proposes the City's tax levy be set at 25.5 cents per S l00 assessed value (AV), higher than last year's 25 cents per SIN AV. The FY2014 compensating rate is 24.6 cents per S 100 AV and Kentucky Revised Statutes (KRSI permits a city to adjust the compensating rate upward by not more than 4%, in this case to 25.5 cents. This will be the first year, in many, that the City is proposing to take the full 4% allowed by KRS as discussed during the City's most recent budget process. From FY2001 to FY2014, the City of Paducah dropped its real estate tax levy by 4.5 cents, while the School District tax levy increased 17 cents (see attached chart A). While Paducah's levy has been 25 cents for the past 6 years, in a survey of 18 Kentucky cities last fall, it was determined that Paducah's rate fell in the middle of those surveyed. The historical average (FY2009-FY2013) of property tax rates for the cities surveyed continues to rise each year (see attached chart B). Last year, Paducah's rate was one full cent below the group's average of 26.1 cents. The Paducah Independent School District real estate levy k611 increase by 2 cents to 76.7 cents/$100 AV. Since FY2001, the School's levy has mnved from 59.7 cents to 76.7 cents per S100 AV. The City and PJC eliminated inventory taxes in order to encourage business growth in Paducah. As you may recall, the City's inventory rate was phased out over a four-year period, 1998 through 2002, and fully eliminated in FY2003. The inventory tax revenue would have been over S1.0 million in FY2014, if it were still in place. S: Jon Perkins Word Property Tax Agenda -Property Tax t.ev:es FY2014.Docx Agenda Action Form Page 2 The City's General Fund real estate tax levy is proposed to be S25.5 cents per S 100 AV. The proposed FY2014 rate is 56% of what the rate was in FY 1995, when the City made a conscious effort to lower real estate tax rates. The property tax levy ordinance will be introduced on September 17, 2013 with the second and final reading on September 24, 2013. Since the City's proposed tax levy is greater than the 'compensating rate' of 24.6 cent per 5100 AV, a public hearing is required; a public hearing is scheduled for September 17, 2013, Goal:® Strong Economy® Quality Services® Vital Neighborhoods® Restored Downtowns Funds Available: Account Name: NIA q13 7.01 Account Number: NIA in c Staff Recommendation: Recommend that the Mayor and Commission adopt the proposed 2013-2014 real estate and personal ad valorem tax levies as proposed. iNlotion: I move that an ordinance setting the levies and rates of taxation on all property in the City of Paducah, Kentucky, subject to taxation forrnunicipal purposes and for school purposes for the period from July 1, 2013, through June 30, 2014, be adopted. Attachments: Tables of Historic Tax Levies (3) Department Head City Clerk City Manager A e z A'cIlio F farm P�Juz�h City CommissilDn Meeting Date, September 17, 2013 Short Title: P fERGE\CY ROOF STABILIZATION ASSISTA.\-"-E PROGRAM Ordinance ❑Emergency ❑ Municipal Order ❑ Resolution ❑ Stam Work By; Stephen Ervin Presentation By; Stephen En:in Background Information: The intent of this agenda item is to adopt an ordinance approyir:- a Mernorandum of Understanding between the City of Paducah and Tom Dunn (Dt eloper) for the stabilization of the roof structure '�r, 203 Broad\va` . Ray Pelley previously owned the building. Tone Dunn purchase,i the stricture at auction with intentions of renovating the first floor for retail and apartments ::r the 2,d_511, floor. After Nlr. Dunn's offer to purchase, he became aware of severe structurallUlimage including the partial collapse of the root. Structural deficiencies and roof stabilizaticii is estimated a 5230,000. Ups n approval of ordinance, the developer is ready to take immediate a, -,tion to correct structural Issues. Without inn -mediate stabilization of 203 Broadway. the structure •.kiii farther decline �xhich mai lead to greater expenditure's by the City of Paducah through in:.: -eased stabilization or demolition of the structure. The attached memorandum of understanding will allo�N the utili-�.ition of up to S 100.000.00 of roof stabilization funds. The root stabilization ordinance was ado pied by Ordinance =-20 13-8- 8056, Funds Available; Account Name; Roof Stabilization I Finance Account Number; 040-441 t-592.23-07 Project # DT -0030 Motion; Attachments: Department Head City Cler City Manager Agenda Action Form Paducah City Commission Meating Date: September 1, 2013 Short Title: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT AND EXECUTE ALL DOCUMENTS NECESSARY -WIT-H- -MA.RCUM ENGIVEERING LLC, FORT HE FINAL PHASE JULIAN CARROLL CONVENTION CENTER RENOVATION PROJECT ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ notion Staff Work By: Doolittle Presentation By: Doolittle Background Information: This is to provide scoping, engineering, design and bid documerrts for the final phase of the convention center and showroom project. The primary goal eft this design G� ork is to create design work for alterations to the kitchen area and the old hotel Showroom. Since this job is primarily engineering, e.g. mechanical, electrical, and plumbing, a local architecture firm will be sub -contracted by the Engineer. It will be Peck, Flannery, Gream, and Warren of Paducah. The design was not bid for two reasons. First, professional services are not required to be bid by city code or state procurement statute. And secondly, these are the same engineers, - - architects, and designers for all previous phases of this project. They have the most built up kno%v1edge base of the building and its mechanical and electrical systems. It's critical to do this work now, since we are actively seeking to sell the air deme and the hotel is nearing its construction schedule. The contract proposes a fee schedule to be 10�lc of the construction. Goal: ®Strong Economy ❑ Quality Services❑ Vital Neigi borhoodsz Restored Do%ntowns Funds Available: Account Name: DT0031 Account Number: 040 4411 592 2307 Finance agenda Action Form Staff Recommendation: Page Z The staff recommends that the ivlayor and City Board of Commissioners award Marcum Engineering of Paducah with this design contract. An appropriation for this akvard was not included in this budget, but may be added to the eventual bond that will be used for this particular capital improvement. Department Head City Clerk 11 City Manager Agenda Action Form Paducah City Commission Meeting Date: September 17, 2013 Short Title: Approval of apartment complex signs Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ervin Presentation By: Stephen Ervin Background Information: Currently apartment complexes in residential zones are not allowed identification signs. Staff is proposing changes to Section 126-76 (g) Signs authorized for R-1, R-2, R-3, NSZ and R-4 Zones to allow for apartment complex signage. (g) Signs authorized for R-1, R-2, R-3, NSZ and R-4 Zaues. No signs shall be permitted in the R-1, R-2, R-3, NSZ and R-4 zones in the city except as provided in subsection (e) above and as provided in subsection (e) above, (7) below and as provided as follows: (1) Signs with nameplates affixed to the exterior wall of a structure and not exceeding 18 inches by 24 inches in area shall be permitted for each single family dwelling unit. Such nameplates shall indicate nothing other than the name of the premises and/or the name and/or address of the occupants. Such signs may only be illuminated indirectly. (2) A sign identifying the name of subdivisions and public or private schools shall be permitted provided such signs do not exceed 48 square feet in area per sign face. Such signs may include an attached or freestanding announcement sign. Subdivision signs may only be illuminated indirectly. Public or private school signs may be lighted. Non-commercial public or private schools may have an electronic message sign. Such signs shall not be erected closer than ten feet to any property line unless attached to a building and shall not exceed eight feet in height. (3) Bulletin boards shall be permitted at places of worship provided such identification signs or bulletin boards do not exceed 48 square feet in area per sign face. Such signs may indicate the name and/or address and activities relating to the premises. Such signs may be lighted. Such signs shall not be erected closer than ten feet to any property line unless attached to a building and shall not exceed eight feet in height. (4) Signs for advertising nurseries or day cares in the R-1, R-2 and R-3 zone shall be permitted provided such signs comply with subsection (e)(5). (5) Free standing business signs, advertising the business uses, in the R-4 zone shall be permitted per lot provided the sign is no larger than 12 square feet in area per sign face and be no taller than ten feet. Such Signs may only be illwninated indirectly. a. Only one free standing business sign shall be permitted on any lot. b. Wall signs shall be permitted for each tenant or lessee. The area of the wall signs shall not exceed 20 percent of square footage of face of building, structure or face of tenant or Lessee space. Lighted signs are permitted. Wail signs shall not be located ori any portion of the roof that encloses the building. (6) Private directional signs indicating entrance, exit or location of parking shall be permitted in the R-4 zone. Such signs shall not exceed four square feet in surface area for each sign and the height must not be more than 30 inches from the street level. These signs must be placed on private property and not on public right-of- way. (7) One fagade sign shall be permitted on any lot in the NSZ. Such signs shall only be approved for Conditional Permitted Uses. Such sign shall be permitted provided the sign is no larger than 8 square feet is area per sign face. Such signs may only be illuminated indirectly. (8) Apartment complexes may have private direciioaal signs indicating entrance, exit or location of parking provided such signs Jo not exceed four square feet in surface area for each sign face and the height shall not exceed30 inches fro_ the street level. These signs shall not be placed withirt the public right-of-�vav and shall not exceed more than two per public strut frontage. Further, apartment complexes may have one free standing apartment complex identification sign on any lot, provided, however, one additional sign shall be permittedfor each additional 300 feet of street frontage. One additional free standing apartment complex identification sign shall be permitted if the apartment complex is located at the intersection of two streets. The size of the sign shall not exceed 36 Square feet in area per sign face. The outer edge of the sign shall be set back at least seven feet from the side lot line. Ali permitted apartment com>E l?x identification suns shall not exceed a height ofS feet fro«Z adjacent grade. Such signs shall be illuminated indirectly. Under the new proposed text amendment, the following apari-went complexes could have the following signage: 1. Black Oaks — Two apartment complex identification sins, plus one directional sign off North 29'h Street 2. Minnich Avenue apartments — 2 apartment complex idea dration signs 3. Cardinal Point — Two apartment complex identification signs and two directional signs off Trimble Street 4. Hillcrest Apartments — One apartment complex identification sign and one directional sign off Buckner Lane. The Planning Commission held a Public Hearing on September 4th, 2013 and made a positive recommendation to the City Commission. Funds Available: Account Name: N/A Account Number: N/A Finance Project Number: N/A Motion: Attachments: Planning Commission Resolution rtment Head 1I City Clerk I City Ma AgendB Action Form PEdma 'City Cmmly 1Dn Meeting Date; September 17, 2013 Sholt `ate: Eickholz & Tumbo Zone Chance Ordinance ZEmergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ervin Presentation By: Stephen Ervin Background Information, Key Components: the R-4 High Density Residential zone. Site Nla : The applicant, L & T Enterprises, is requesting a zone change P _ 625 and 637 Hayden venae from R-2 L_)--- and Medium Dens't Residential 2xt,-) to R-4 (High Dens:t� Residential Zcn,- t. This property, is vacant at this time. The Planning <<,mmtSsinn held a nublir, heariM4 on September rt`�' 2013 and made a posit 1'' recommendatioF., to the Cite Commission. This zone cha: _e request was initiated becaia�- E & T EnterriTises. LLC. located at 546 Lone Oak Road, v--ild like to construct a ne�ti parking area foo- the doctor's office on the no-th portion of this :-.e. Professional o} ` es are principall% permitted in the R -=l Zone. pursuant to Section 126-105 + 1 ) (d) of the Pa.' -.t ah Zoning Ordinance. The property to the : .girth of this property is zoned 1? - 4, Therefore, :'lis would be a continuation of mea: approximately 1.424 acres Public Utilities: Adequate water and se��er sen ice available. Public Services: Sanitation, Police and fire service available. Physical Characteristics: Vacant lot. Development Finn: E & T Enterprises is proposing to construct a parking V. :%n the north 150' of the sitz (approximately north hall). This is to facilitate employee an:: isitor parking for the doctc:'s office at 546 Lone Oak Road Lznd 1J'se Pvtt rans, Doctors Turnbo and Eickholz have their medical office nortF, of this site. Dr. Bowwers ml,t Innovative Ophthalmology has her office to the southwest of t:i-. site. Parkview Nursing Hon -.z is located northeast of the site. Three single-family homes are l�,-ated east and south of the sit,-. Adj2cenl Propertiesa 3 North: Parking lot for doctor's office. 3 East: A vacant lot and two single family homes. 3 South: A single family home. 3 Nest: Vacant lots and Innovative Ophthalmology doctc•; -)ftice. ZDnlng, R-4 High Density Residential on the [Forth. R-? Love and 11v1e:.`:utn Density Residential on t}^.,- East and South. B-1 Convenience and Service Zone on the W z ,.. The parcel is proposed to changed to R -d as follows: Seg, 126-M. High Density Rosid.enti.zl /Zone, R-4< The purpose of this zone is to provide an area that wwill con l ine compatible residential ar.i business uses in such a manner that it will buffer love-densit :-esidential property from hi;l. density and commercial uses. ( I) Principal permitted uses. a. :any use pennitted in the R-3 zone b. Multi -family dwellings C. Nursing homes and tourist homes d. Professional office buildings (yard requirement_.: office buildings shall be tl:,- same as the B-1 zone requirements) Day-care nurseries f. Cemeteries g. Bed and breakfast h. Places of worship I. :_ny other use not listed wwhich. in the Cc- .::fission's opinion. wwould c,- compatible with the above uses in the R-4 zone. Fjndingsrequired for map amendm.ent KRS -- 100.2 13 Before any map amendment is granted, the Pla.-ning Commission must rind t:rat the map amendment is in agreement with the comprehensive .,!angor in the absence of such a Finding. that one or more of the following apply and such .ldings shall be recorded in the minutes and records of the Planning Commission and City Corr.i..ission: That the existing zoning classification given to the property i, inappropriate and the proposed zoning classification is appropriate; or That there have been major changes of an economic, physical or social nature within the a«a involved which were not anticipated in the comprehensive jkl:n and which have substantially altered the basic character of the area. Staff Analysis — The area proposed to be re -zoned is in come lance with the Future Land L:Se Map, The Future Land Use Map shows the area to be zone,. "Commercial". A professional office is a principally permitted use in the R-4 Zone. The P'�nn.ninna C�)Mmission Tound Ulzt the mzp 2me7ndment is in al the evritina zoning is in 2RLr�.�riatee Planning ,Commission Rescommendaflon; The Planning Commission held a public hearing on Septemrz 4, 201 3) and made a posiuv recommendation to the City Commission. Rands available; Account fume; N A F Account dumber: N A I Finance Anachments; Planning Commission ,Resolution Zone Change Map Department -Head Cib/ Clerk City Manager Agenda Action Form Paducah City Commission fleeting Date: Sept.", 2013 Short Title: 2013 Port Security Award — New Boat Ramp Video Security Phase 2 ® Ordinance ❑ Emergency ❑ Municipal Order a P El Resolution ❑Motion Staff Work By: Nancy Upchurch/Mark Roberts/Greg Mueller Presentation By: Brandon Barnhill Background Information: In 2009, the City of Paducah was awarded a grant from the Federal Department of Homeland Security -FEMA Port Security Grant Program for the purchase and installation of 5 video cameras. The cameras are capable of variable degrees of panning, tilting and zooming with views available to law enforcement personnel on the mobile data computers in their vehicles. On June 11, 2013, through the approval of Municipal Order #1725, an application was submitted to the Federal Department of Homeland Security -FEMA Port Security Grant Program in the amount of $24,270.00 to expand the project. On August 26th we received a Notice of Approval in the amount of $24,270.00 for the purchase and installation of eripment to extend video surveillance coverage for the new boat ramp area located off North 6 Street. This award will reimburse the eity 100 % of the purchase and installation of the video surveillance equipment expenses. If the Commission desires the Police Department accept the award it must authorize and direct the Mayor to sign all documents. If an award is offered it will Eebrought before the Commission for consideration. Goal: ®Strong Economy ® Quality Services ❑ Vital Neighbo600ds ❑ Restored Downtowns Funds Available: Project Title: Port Security Camera II Project Number: EQ0023 File Number: 6.50 Account Number: 040-0102-511.23.07 CFDA Number: 97.056 Head J City Clerk L City 9l.1Vaoj� m ce Agenda Action Form Paducah City Commission Meeting Date: Sept. 17, 2013 Short Title. 2013/14 Edward Byrne Memorial Justice Accountability Grant (JAG) Award ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Asst. Chief Stacey Grimes, Cheryl Meadows Presentation By: Asst. Stacey Grimes Background Information: The Edward Byrne Memorial Justice Accountability Grant (JAG) is a federal formula grant funded through the U.S. Department of Justice. On June 11, 2013 the Commission approved Municipal Order 1726 to submit an application to the Department of Justice in the amount of $13,382 to be used by the Paducah Police Department. On September 4`� Notice of Award was received. It is the desire of the police department to accept the 2013/2014 Edward Byrne Memorial Justice Accountability Grant (JAG) Award in the amount of $13,382 for the purchase of seventy-eight (78) trauma kits; six (6) simunition conversion kits for patrol rifles and simunition ammunition; and three (3) patrol rifles; two (2) day boxes for explosives and one (1) digital recorder. This award has no local cash match required. Although the City of Paducah has a sole and authorized individual allocation, it must remain in partnership with our local disparate jurisdiction which is McCracken County. it i.; for this reason, the City of Paducah and McCracken County have enter into an Interlocal Agreement on Jul` 7,2013 supporting the 2013/2014 JAG application, submission, and the acceptance by the City of Paducah in the amount of $13,382. If the Commission desires the Police Department to accept this award funding and it must authorize and direct the Mayor to sign all contract documents. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: JAG -2013 g 01ta 3 Account Number: 040-1616-521.23-07 Finance Project Number: P00074 File Number: 6.251 CFDA: 16.738 Staff Recommendation: Approval Attachments: DepartmentHead City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: 9-17-13 Short Title: Tower Option and Lease Amendment #2 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution F-1 �IkIotion Staff Work By: Steve Kyle, Jamey Spears Presentation By: Jeff Pederson, City Manager Background Information: The City owns and operates a radio tower beside Paducah -McCracken Co E- 911 that serves as the antenna for the City radio system. As a part of owning that tower, we lease space on it to private contractors for the operation of their equipment providing that it does not interfere with the operation of the City's radio system. The amendment before you is for New Cingular to install new equipment onto the tower and increase our subsequent monthly lease payments by $450.00. The private contractor has conducted an third party assessment of the tower to ensure that their equipment will not endanger the structural stability of it and has confirmed that it will not. Paducah -McCracken E-911 also has no problem with the installation of the equipment since it will not interfere with the radio system. It is recommended to proceed with the amendment. Goal: ❑Strong Economy Z Quality Services[] Vital Veig7borhoods❑ Restored Downto%vils Funds Available: Account Narne:q � account Number: in ce Staff Recommendation: Proceed with approval of amendment #2 to existing Tower Option and Lease Agreement. Attachments: Amendment #2 Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: September 17, 2013 Short Title: MOU FOR ECONOMIC INCENTIVES TO SUPERIOR CARE ®Ordinance ❑ Emergency ❑ Municipal Order ❑ ResolutionE] Motion Staff Work By: Jeff Pederson, City Manager Presentation By: Jeff Pederson, City Nlanager Background Information: • Superior Care proposes to develop and relocate their corporate offices and senior long-term care and short-term rehabilitation facilities to a tract of property located in the Paducah Commerce Park (f/k/a Information Age Park) • This project will expand the tax base, reduce unemployment by retaining 115 jobs and creating 25 new jobs and investing $10 million • In order to induce this project, the City has agreed to enter into an MOU setting forth the fact that the City will give Superior Care a cash grant in the amount of $20,000 as an economic incentive for sewer tap -on fee. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Investment Fund — Reserve For Economic Development Incentives Finance Account Number: 004-0401-536-2307 Staff Recommendation: Approve an MOU and Ordinance granting Superior Care the sum of $25,000 for sewer tap -on fee. Attachments: Memorandum of Understanding Ordinance Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Nfeeting Date: September 24, 2013 Short Title: Noble Park Pool Spraypad Change Orders # 1 & 2 Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Motion ❑ Staff Work By: Mark Thompson, Amic Clark Presentation By: Mark Thompson, Amie Clark Background Information: Change Order #1 allows the City to directly purchase mechanical equipment and spraypad features directly from the suppliers for the contractor. This reduces mark up and applied taxes to the purchases thus reducing project costs. The contractor's direct payment will be reduced by $70,680.72. A payment not to exceed this amount will be paid directly by the City to the supplier, David Williams and Associates. Change Order #2 is an increase in the contract to Murtco, INC on the Spraypad project of $5080.01. A portion of these additions were based on requirement by the state inspector for additional valves, piping, concrete and manifold. The remainder was necessitated by changes made by the manufacturer. Those changes will be deducted from the manufacturer's payment. The total contract with Murtco with the inclusion of Change Orders # 1 & #2 is $122,865.29 Goal: ❑Strong Economy ® Quality Services[] Vital Neighborhoods[] Restored Downtowns Fonds Available: Account Name: [Noble Park Pool Project R yv Account Number: 040-8821-536-2307 in PA0095 CL� Staff Recommendation: Approval Attachments: Change Orders #1 & 2 Aff-IT Department Head City Clerk City Manager ORDINANCE 2013 -10 - AN ORDINANCE AUTHORIZING AND DIRECTING TILE MAYOR TO EXECUTE CHANGE ORDERS I & 2 WITH MURTCO INC FOR CONSTRUCTION OF THE NOBLE PARK POOL SPRAYPAD WHEREAS, the City approved Ordinance No. 2013-3-8020 to enter into a contract with Murtco, Inc., in the amount of 5188,466.00 for the Noble Park Pool Renovations Phase III Project which includes the Spraypad at Noble Park; and WHEREAS, Change Order No. I is required for a decrease in the amount of $70,680.72 for the City to directly purchase mechanical equipment mdspraypad features from the supplier, David Williams and Associates to reduce markup costs and applied taxes; and WHEREAS Change Order No. 2 is required for an increase in the contract to Murtco in the amount of $5,080.01 for additions based on requirements by the state inspector for additional valves, piping, concrete and manifold with the remainderof changes being necessitated by the manufacturer, therefore after the two changes orders the total contract price will be $122,865.29. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized and directed to execute Change Orders I & 2 in the combined amount of $65,600.71 for the City of Paducah's Noble Park Pool Renovations Phase III Project which includes the Noble Park Pool Spraypad Project, decreasing the total contract price to $122,865.29. SECTION 2. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners September 24, 2013 Adopted by the Board of Commissioners, October , 2013 Recorded by Tammara S. Sanderson, City Clerk, October Published by The Paducah Sun, lordAehgord I & 2 -noble park spraypad-phase iii Mayor 2013 CITY OF PADUCAB DEPARTMENT OF PARKS SERVICES CHANGE ORDER CHANGE ORDER NO DATE Jun, 12,2013 NAME OF PROJECT: NOBLE PARK POOL SPRAY?AD OA -N E R Ciry of Paducah, Kentucky CONTRACTOR: MURTCO, INC. THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS ADDITIONS S 11.066.92 DEDUCTIONS S S11,747 6, CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL BE DECREASED BY. S 70,690 72 ORIGINAL CONTRACT PRICE: S 188,466 00 CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS: S 183,466.00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE: S 117,785.28 FHE CONTRACT TIME WILL BE INCREASED BY: 52 Days 'THE MODIFIED CONTRACT END DATE BASED ON THIS C.O. SHALL BE JULY I, 2013 APPROVALS REQUIRED FLORENCC & HUTCHESON. INC. M,%yOR DATE DATE ,ATC DATE Fho;-erice S- Hutcheson An Company noe 12 2513 Va"is Dim 27" -, -, H Nobis Par, Paol Spraypad Racc-.—,-mandalion for Fayr- �hangs Wder W. 1 and reVened Aqph�:stjon r'?f Paymel No I from iviurr.,— fr,,, papst Basad 3n cw W Woedon, we concur Y,,lth (he %rVe7nWe We AnCUr 4V0 2i-,-,jn-,-: shoe; ,n ',-e K�7ra in te re�,-=a:ad eqis� t --t S32,508.80, A z 0 0 a me 71 �: c na s comptals d 0 e c Am -a n- r -� fir):�.7j v,,c%rY and has cc wjsMc in s m V C on SOO OPQ m,', Srze k;vc-A ENe p0bg wd eiec:;.cai vv�A te Ws, of K& reservok and Ad Wk. Sssed on eml; cc.. respoid-a rice !:R ? f"crri Cayd QNeMS & %,,rC ai-)tQns ddNey c� the Teserv�,i,- th,,�s ,v�e`x arw� C�Iiveq of K ard tiles fcll04vfng week ,. n; -Z x0jimbn or Paymem we hcve prepaf&dl a corzCr,---nge 0-0e- ',j -a 1 fo' c,. provided by Mulov to. begANg May 1, 2013 Ve ccss proWed cn Me cfdiar INID. 1 er�� �,O�en C�,.,vn a,5 fQI;ov.,S: -_f 2 ' PVC flne '--r slide sup piy Sj4KA--, Q Rejacement e fart" hQats A wdeNTOLmd hose b5s A 122 07 ne%;-Y 0leariDu" E. 3214 7- d) of, concrete sidev-)a!ks G:,Ld r2MP 2; ' CnCes3ick S28, 1 a' OR V Q purchasej sorsypade-qui,,�rnen', 081 747 14: Ess &7j anad--M,� t�:iE s� t?wm Q Copts of Norma �iat,cn 3.r sopm of Vaige CrAr No 1 and swopcAng -kx /3-ir a,�,c S4140 have anv u FLORENCE & HUTCHESON Wales C, Aown A I=- 7�-:j-C: ' 03071-:-: CHANGE ORDER NO: DATE: NAME OF PROJECT: OWNER: CONTRACTOR: CITY OF PADUCAH DEPARTMENT OF PARKS SERVICES CHANGE ORDER 2 August 5, 2013 NOBLE PARK POOL SPRAYPAD Citv of Paducah, Kentuckv MURTCO, INC. THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS: ADDITIONS DEDUCTIONS CONTRACT PRICE DUE TO TH[S CHANGE ORDER WILL BE INCREASED BY: ORIGINAL CONTRACT PRICE: CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CEIANGE ORDERS: NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE: THE CONTRACT TIME WILL BE INCREASED BY: *THE MODIFIED CONTRACT END DATE BASED ON THIS C.O. SHALL BE JULY 31, 2013, APPROVALS REQUIRED: INC. MAYOR: 00550 CHARGE ORDER PAGE t OF 1 S 5.080.01 5,080.01 $ 188,466.00 S 117,785.28 S 122,865.29 30 Days DATE DATE DATE DA W N 2 LU s•- .- o; r 'T C: o O I i` 0 0 1 c*] Q 0 o M O T CD C�� i, (O Gr) Ci 0 O (D � o 0 In N- � 0 0 O 64 0 0 6 Lf] 1.9I 0 O LO , r. 0 q W 0 00 � f 69 0 0 co NN � 0 O LO 04 0 O to 00 �I v 63 — p o <L) I=C_I k I 'p @O ro Z7 O_I O ;I O a > = 0 O f Q) i i i n I U) E L CL 'k m �� 'O O O I al O` O O d' I T� O O] C D •E -O I � a i LU L �I `o E I I L m ! o i � �! i .�} m E 4J �' !i U C3. CL .D- ,p '07i O; I C cU Ni i Q U. 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