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Home My WebLink AboutFY2013 Budget BookCITY OF PADUCAH KENTUCKY 4OPA Lr Y,..4) X U LT(, I, , N 7 g" fit'N a 01 ANNUAL BUDGET FISCAL YEAR 2012-2013 p° p4 CITY OF PAD UCAH KENTUCKY ANNUAL BUDGET FISCAL YEAR 2012-2013 CITY OF PADUCAH, KENTUCKY TABLE OF CONTENTS Directory vi Manager's Budget Letter vii GENERAL FUND(001) General Fund Revenue Sources 1 General Fund Revenue Summary 2 General Fund Overall Expenditure Summary by Dept 7 GENERAL GOVERNMENT(01) Mayor&Commissioners 8 City Manager 10 City Clerk 13 Corporate Counsel 16 Non-Departmental 18 Memberships&Contingency 20 Civic Beautification 22 FINANCE(02) Administration 24 Accounting&Budget 26 Human Resources 29 Revenue 31 PRDA(03) Administration 34 is INFORMATION TECHNOLOGY(05) Administration 36 INSPECTION(08) Administration 40 Construction 42 Code Enforcement 44 Neighborhood Redevelopment 46 PLANNING(12) Administration 48 Planning 51 Grants 54 Section Eight Housing 56 POLICE(16) Administrative Services 59 Patrol 63 Investigations 67 1 FIRE(18), Administration 71 Suppression 75 Prevention 80 Training 83 Construction 86 Code Enforcement 89 ENGINEERING&PUBLIC WORKS(22) Administration 92 Street Maintenance 94 Street Lighting 97 Downtown Landscape 99 Maintenance 101 PARKS SERVICES(24) Administration 104 Grounds&Cemetery Maintenance 108 Pool 112 Recreation Programs 114 CABLE AUTHORITY(28) Cable Authority 117 I+: HUMAN RIGHTS(30) Administration 119 ENGINEERING&PUBLIC WORKS(33) Engineering Services 122 Flood Control 125 GIS Operation 128 HUMAN RESOURCES(35) Human Resources&Risk 130 PADUCAH RENAISSANCE ALLIANCE(44) PRA 133 is SPECIAL PROJECTS(88) Match Funds 136 i= INTERFUND TRANSFERS(99) Interfund Transfers 138 SMALL GRANTS FUND(002) Small Grants Fund Revenue Summary 141 Small Grant 142 MUNICIPAL AID PROGRAM FUND(003) Municipal Aid Program Fund Revenue Summary 147 Municipal Aid Program 148 11 INVESTMENT FUND(004) Investment Fund Revenue Summary 151 Investment Fund 152 CDBG GRANT FUND(006) CDBG Grant Fund Revenue Summary 157 CDBG Grant 158 HOME GRANT FUND(008) HOME Grant Fund Revenue Summary 161 HOME Grant 162 HUD REVOLVING FUND(009) HUD Revolving Fund Revenue Summary 166 HUD Revolving 167 TELECOMMUNICATIONS FUND(011) Telecommunications Fund Revenue Summary 170 Telecommunications Operation 171 EMERGENCY 911 FUND(012) Emergency 911 Fund Revenue Summary 174 Emergency 911 Operation 175 COURT AWARDS FUND(013) Court Awards Fund Revenue Summary 179 Court Awards Operation 180 DEBT SERVICE FUND(030) Debt Service Fund Revenue Summary 182 Debt Service 184 CAPITAL IMPROVEMENTS FUND(040) Capital Improvements Fund Revenue Summary 189 Capital Improvements.... 192 BOND FUND(042) Bond Fund Revenue Summary 205 Bond Fund 206 SOLID WASTE FUND(050)is Solid Waste Fund Revenue Summary 208 Administration 209 Residential Collection 213 Commercial Collection 216 Composting&Recycling 219 iii Bulk,Brush&Leaf 222 Landfill 224 Interfund Transfers 226 CIVIC CENTER FUND(062) Civic Center Fund Revenue Summary 228 Civic Center 229 RENTAL PROPERTY FUND(063) Rental Property Fund Revenue Summary 231 Rental Property 232 RADIO DEPRECIATION& OPERATION FUND(064) Radio Depreciation&Operation Fund Revenue Summary 236 is Radio Depreciation&Operation 237 lL, FLEET MAINTENANCE FUND(070) r Fleet Maintenance Fund Revenue Summary 239 Fleet Maintenance 240 FLEET LEASE TRUST FUND(071) Fleet Lease Trust Fund Revenue Summary 244 Fleet Lease Trust 245 INSURANCE FUND(072) Insurance Fund Revenue Summary 248 Insurance Fund 249 HEALTH INSURANCE/CAFETERIA FUND(073) Health Insurance/Cafeteria Fund Revenue Summary 251 Insurance Fund 252 MAINTENANCE&REHAB TRUST FUND(074) Maintenance&Rehab Trust Fund Revenue Summary 255 Maintenance&Rehab Trust 256 APPOINTIVE EMP PENSION FUND(076) Appointive Employee Pension Fund Revenue Summary 259 Appointive Employee Pension Fund 260 POLICE&FIRE PENSION FUND(077) Police&Fire Pension Fund Revenue Summary 262 Police&Fire Pension Fund 263 iv PRA FUND(080) PRA Fund Revenue Summary 265 PRA 266 Appendix# 1 Outstanding Debt-Projected at Fiscal Year Ending 6/30/12 270 2 Employee Budget Census 271 V 1 i INTRODUCTORY SECTION ft CITY MANAGER'S BUDGET SUBMITTAL LETTER July 1, 2012 Honorable Mayor and City Commission: I§ I am pleased to provide for your reference this adopted Paducah City Budget for Fiscal Year 2012/2013. The Budget represents the annual financial plan for all City operations, as well as financial support for affiliate organizations that contribute to the Mission of the City. Preparation of this budget was a collaborative effort of the City Management team, and the process was expertly guided and coordinated by Finance Director Jonathan Perkins, CPA. Impact from the 2008 recession continues to be felt, as we again project a decrease in revenue from the tax on insurance premiums. Overall, it is projected that General Fund revenues will increase only about 1% over the prior budget year, net of one-time revenue sources. The City is clearly managing the budget within the "New Normal"wherein annual revenue growth does not keep pace with rising expenses. With expense increases happening in personnel, insurance, and fuel, a higher degree of prioritization continues to be used in the process of allocating financial resources to programs in the budget. Your City budget performs several important functions: The budget is a legal document through which the Commission carries out its legislative responsibility to approve the City's finances. The Budget is a public education document designed to help Paducah's taxpayers understand the financial implications of their local government services and programs. The Budget is a management tool that each City Department uses to plan, administer, and improve its operations and customer services. The Budget is an instrument for implementing the goals that the Commission sets for the City. The Budget process reflects decisions for the allocation of resources to programs, projects, and activities. vii fs Budget Letter The program outcomes associated with this budget are aligned with the Goals that the Commission adopted in 2010 for the years of 2010-2015: 1) Strong Local Economy—Regional Center for Four States 2) Efficient City Government—Quality Services for Citizens 3) Restored Historic Downtown, Lowertown,Riverfront—A C' Community Focal Point 4) Vital Neighborhoods—Place for People and Businesses 5) Great Place to Live—A Fun City to Enjoy fh jl i5 Icy II4 Viii jf Budget Letter Budget Development Process Like most cities across the country, Paducah strives to deliver quality services and programs for its residents in a period where resources are not growing to keep pace with increasing expenses. Development of this budget was predicated on a commitment to not increase the rate of taxation for any of the City's tax revenue sources. Early in the process,the Finance Department developed projections for General Fund revenue, as well as projections for cost increases in several major expense categories including wages, retirement, insurance, and fuel. This information was shared with the Director Team over the course of several weekly Directors Meetings. During those discussions, the City Manager encouraged Directors to begin to develop an inventory of the programs in their respective departments in order to assist in making decisions about allocation of limited funding. Formal budget preparation began with the direction from the City Manager to Directors to use their current-year budget appropriation as the spending "target" for the new budget. This direction required Directors to effectively construct a budget plan for the ensuing year that absorbed the aforementioned expense increases within the current appropriation level. Directors underwent a two-stage process of internal budget submission and review. The first stage involved presentation of budget proposals to the Finance Director, wherein numbers were reviewed for accuracy and areas requiring adjustment were identified. Subsequent to that stage, a second meeting was held with the Finance Director and the City Manager. During this meeting, discussions and adjustments took place relative to changes in line-item and program funding that achieved the desired appropriation level. On April 17th, a Budget Preview Workshop was conducted with the City Commission during which an overview of major revenue and expenditure forecasts was provided. During the review stages,_ it became apparent that there was some difference between Departments in the ability to absorb increased personnel costs within non-personnel areas. Departments with a wide array of programs were found to have more discretion in this regard than did Departments whose budgets are primarily funding the costs of personnel. Departments that were the most personnel-intensive were most likely to be allocated additional appropriation to assist with rising costs in that area. It should be noted that the wage increase for employees for the new budget year was increased over preceding years for several occupational groups. For example, employees in the FOP, IAFF and non-union groups will see an increase of 1.75%while AFSCME employees will receive 1.5% as compared to last year when all employee groups received 1%. ii Resource limitations contributed to the decision to eliminate two clerical positions in the Police Department. Increased use of technology and improved work methods has created the opportunity to make reductions in force without a negative impact on effectiveness. In the Main Street Department, one open staff position will not receive funding. The Department will ix Budget Letter redistribute workload and determine its long-term ability to function with three staff persons rather than four. r is t rt x b Budget Letter L OVERVIEW OF PADUCAH'S FINANCIAL STRUCTURE Funds In compliance with governmental accounting standards, the City of Paducah operates its finances through 21 different funds. Revenues and expenditures are budgeted in each of these funds. General Fund: All City Departments that do not operate with an earmarked source of revenue are budgeted in the General Fund. For example Police, Fire, and Engineering/Public Works Departments are operated through the General Fund among others. Investment Fund: f' Provides separate accountability for economic development, community re-development, and capital and infrastructure investment activities funded with 25% of the City occupational wage tax revenue(1/2%of the 2%local payroll tax). Municipal Aid Program(MAP): State law requires us to account for state shared gas tax money in a separate fund. We traditionally add a transfer from the Investment fund to the MAP fund and account for the City's annual paving program through it. Grant Funds: Special Revenue Funds are used to account for grants awarded to the City from agencies of the Federal Government and the Commonwealth of Kentucky. Solid Waste Fund: The City operates its refuse collection service as an enterprise, and accounts for its operations using accounting rules which are modeled on business accounting instead of governmental fund accounting. The Solid Waste Fund receives the revenue from the garbage service fees. xi L f K ly Budget Letter Internal Service Funds: Internal Service Funds also follow business accounting rules. The budget includes the Fleet Maintenance, Fleet Lease Trust, Rental Properties, Radio Depreciation, Health Insurance, and General Insurance internal service funds. Bond Funds: The City maintains separate funds to account for bond proceeds and for annual principal and interest payments. Money for some of our issues including 2005 bonds to cover the unfunded liability in the Police and Fire Pension Fund flows to the Debt Service Fund from the General Fund. Money for bond payments on projects directly related to economic development, like the $5 million borrowed in 2004 for the Infiniti Media project facility, flows through the Investment Fund. rr: xii Budget Letter II. Combined Budgets — All Funds A.Expenditures The adopted FY2013 budget totals $44.7 million. The following table adds the budgets of all funds and then makes adjustments for the transfers between funds so as to not double count any expenditure. Total Expenditures & Inter Fund Fund Transfers Transfers Budget General Fund 30,892,460 .1,704,680 $29,187,780 Investment Fund 4,978,170 3,890,470 1,087,700 Small Grants 0 0 0 MAP 1,301,000 0 1,301,000 CDBG 1,114,000 0 1,114,000 HOME 392,000 0 392,000 Court Awards 35,500 0 35,500 Debt Service 2,822,065 0 2,822,065 General CIP 1,959,850 38,170 1,921,680 Bond Fund 250,000 250,000 0 Solid Waste 4,914,795 240,000 4,674,795 Civic Center 77,025 0 77,025 Rental Property 306,000 108,390 197,610 Radio Depr&Opr 44,910 0 44,910 Fleet Maintenance 538,745 375,000 163,745 Fleet Lease Trust 1,972,175 1,972,175 0 Insurance 973,705 973,705 0 Health Insurance Trust 3,533,600 3,533,600 0 L Maintenance Trust 8,090 0 8,090 E AEPF 32,285 0 32,285 PFPF 1,653,610 0 1,653,610 Totals 57,799,985 13,086,190 $44,713,795 xiii r Budget Letter B. Explanation of Fund Balances Although any balance remaining in some funds at the end of the fiscal year is closed out transferred) to the General Fund, other funds maintain a fund balance. Enterprise funds, like the Solid Waste fund, do carry cash reserves that are used for asset replacement/purchase. The following table shows the fund balance (or equivalent in cash) that was projected for June 30,2012. Estimated Fund Balances Estimated Fund Balance Notes General Fund 4,500,000 8%Operating Reserve=$2,472,000 Investment Fund 550,000 Reserved for Projects$150,000& 8% Operating Reserve$400,000 Small Grants 0 MAP 900,000 Reserved for Designated Street Projects CDBG 0 HOME 0 HUD Revolving 0 Court Awards 0 Restricted to Police Drug Activities Debt Service 0 Reserved for Debt Service General CIP 1,200,000 Reserved for Designated Capital Projects Undesignated cash=Fund Balance Equivalent; Solid Waste 3,700,000 Accumulated to delay future garbage rate increases. 8%Operating Reserve: $393,000 Civic Center 0 Rental Property 0 Radio Depr& Opr 470,000 Reserved for Radio System Replacement Fleet Maintenance 0 Undesignated cash=Fund Balance Equivalent Fleet Lease Trust 2,780,000 Future purchase of replacement vehicles Insurance 250,000 Reserved for Insurance Deductible Payments Health Insurance Trust 250,000 Reserved for Health Insurance Claims Maintenance Trust 0 Reserved for Commerce Center Maintenance AEPF 100,000 Reserved to pay appointive pensions PFPF 7,700,000 Reserved to pay police and fire pensions Total 22,400,000 xiv Budget Letter III. General Fund A. Revenue A conservative estimate for FY2013 produced 1.1% more revenue than was budgeted for FY2012, net of one-time revenue sources of$325,000 which come from the closing of the TISA and PRA Funds. Of significance is the continuation of a multi-year trend line that is basically flat" for revenue growth in this critical Fund. GENERAL FUND REVENUE Actual Actual Budget Adopted FY2010 FY2011 FY2012 FY2013 29,984,929 31,549,137 30,234,435 30,892,460 The four most important sources of General Fund revenue are: Payroll Tax: The payroll tax generates nearly 45% of our General Fund revenue. For FY2012, we budgeted $12.9 million in revenue from the payroll tax. Actual revenue for that year is projected to exceed that amount, and accordingly we have budgeted optimistically for an increase in revenue for FY2013 of approximately 3% over the revised FY2012 revenue P roJ'ection. Payroll tax is subject to economic fluctuations, and therefore it is monitored closely. While there is very modest growth from this revenue source, the City must be mindful that payroll tax is the largest source of General Fund revenue and any downward trend would have a very negative impact on funding for General Fund programs. Insurance Premium Tax: For FY2013, we have decreased our estimated revenue from the 2012 projection of$3.52 million to $3.33 million. This serious decline represents a continuation of a downward trend that began in FY2009. Consideration needs to be given to increasing the insurance premium tax upwards from the current 6%, and we anticipate having that discussion with the City Commission early in the fiscal year. License Tax: The business license tax is always the hardest of our significant revenueBusinessy sources to estimate. Based on the history, we project that FY2013 revenues will be $4.3 million, 86 thousand more than our FY2012 estimate of$4.2 million. Property Tax: Property tax revenues are slow to respond to changing economic conditions and therefore it is our most stable large revenue source. For FY2013, the projection for real property tax revenues is $3.6 million. xv Budget Letter The table below shows the main sources of anticipated revenue in the General Fund for FY2013. j Payroll Tax 13,770,000 44.6% Payroll Tax Rebates: County 225,000) (.7%) Property Tax 5,559,700 18.0% Insurance Premium Tax 3,333,000 10.8% Business Licenses 4,286,000 13.9% Other License&Charge For Services 1,555,135 5.0% Grants 1,061,435 3.4% Rent,Fines and Interest 628,800 2.0% Fund Transfers 923,390 3.0% Total Revenue Sources 30,892,460 100% is Although"Fund Transfers"comprises only 3% of General Fund Revenue, it is important to point out that the amount projected for this Budget is likely to be much lower in subsequent years. Of the $923,390, the amount of$325,000 comes from the closeout of the TISA and PRA Funds. This is a one-time occurrence, the effect of which will be to create a gap of that same amount in the revenue base for subsequent budget years. B. Expenditures Total expenditures in the adopted FY2013 operating budget are $30.89 million. It is over $1 million or 3.3% less than the revised FY2012 budget (keeping in mind that the FY2012 budget was revised up during the year for the fire fighter lawsuit payout of nearly $1.6 million). If you compare the FY2013 budget to the FY2012 before the fire fighter payout, then the FY2013 increase is approximately$435 thousand or 1.4%. Most of this increase is driven by moving the TISA and PRA programs directly into the General Fund and closing the respective funds. Thus in reality, there was a spending reduction in FY2013 despite significant cost increases associated with wages,retirement, insurance, and fuel. Nonetheless, continued drawdown of reserve cash at this level is not sustainable in subsequent years. This alone will likely necessitate significant adjustment to some combination of revenues and expenditures in order to achieve a balanced budget going forward. Over the last few years, an increasing proportion of the General Fund revenue has been required to fund day-to-day operating costs. For the 2013 Budget Year, the General Fund revenue base has very little ability to fund capital maintenance/replacement items. The following table illustrates this trend. The Investment Fund is being turned to for an increased role in infrastructure improvement/replacement in FY2013. Deferring maintenance of critical City infrastructure is poor business practice and if continued will impede the City's ability to sustain quality services and programs. xvi Budget Letter GENERAL FUND OPERATING EXPENDITURES Actual Actual Budget Adopted FY2010 FY2011 FY2012 FY2013 Operating 26,580,349 $28,222,603 $28,109,560 $28,680,305 Contingency 0 0 0 100,000 City Grants 370 000 263 200 298 570 225 000Y Transfers for Debt, 1,756,740 $1,840,106 $1,526,460 $1,704,680 Pension& Other Capital outlay&CIP 897,534 591,697 430,320 182,475 Fire fighter suit payout 0 0 $1,582,680 0 TOTAL 29,604,623 $30,917,606 $31,947,590 $30,892,460 The following two tables show this year's General Fund budget broken out by Department and by Category of Expenditure as compared to last year's amounts. The largest category of expenditure on the second table is employee salaries and benefits, which consumes 71.5% of the FY2013 General Fund Budget. Expenditures by Department Actual Actual Revised Adopted FY2010 FY2011 FY2012 FY2013 Police 28.5% 28.6% 28.6% 29.6% Fire 23.6% 23.4% 28.0% 24.2% Public Works &Engineering 15.7% 17.5% 15.0% 15.5% Recreation 8.7% 9.0%9.0%9.3% Administration,Finance, HR 8.8% 8.0%8.3%8.7% Interfund Transfers 8.1% 6.8%5.4%5.5% Planning, Information Tech&PRDA 4.1% 4.5%4.6%5.2% Other 2.5% 2.2%1.1%2.0% Expenditures by Category Actual Actual Revised Adopted FY2010 FY2011 FY2012 FY2013 Personal Service 68.1% 67.8% 70.8% 71.5% Contractual 6.3% 7.5%7.4%6.2% Commodities 14.3% 15.0% 14.7% 15.4% Capital 0.9% 1.0% 8% 6% City Grants 1.2% 9% 9% 7% Interfund Transfers 9.2.% 7.8%5.4%5.6% xvii Budget Letter Each year the budget letter includes a list of pressures that cause growth in the expenditure budget. The table below includes the most significant uncontrollable expenditures the City L_ expects to encounter in the coming fiscal year in the General Fund. As the following uncontrollable expenses illustrate, it was difficult to balance the budget. F Sample"Uncontrollable" Expenditures Annual Wage Adjustments (net of position reductions) 68,000 State Retirement System Increase 207,000 Old Police and Fire Pension Unfunded Liability(Payment established by 471,000 L Actuary to begin replacing funds lost by Fund during Great Recession Police and Fire Pension Fund Debt Service Payment 495,000 Total Uncontrollable Expenditures 1,241,000 C. Fund Balance The Commission has adopted a financial policy to maintain a minimum undesignated cash balance in the General Fund equal to 8%of that fund's budgeted expenditures. Applying this rule, the fund balance required to meet the policy is nearly $ 2.5 million. The audit undesignated" fund balance in the table below represents additional revenues accrued at fiscal year-end and other non-cash assets. is The following table shows our projection for the current fiscal year: FUND BALANCE IN GENERAL FUND Actual Actual Actual Estimated FY2009 FY2010 FY2011 FY2012 CASH Undesignated 4,191,001 6,085,045 $5,641,768 $4,500,000 AUDIT Undesignated 10,311,490 $10,208,678 $10,940,121 $10,300,000 xviii F Budget Letter F IV. Investment Fund A. Background When the City Commission created the Investment Fund in the FY2006 Budget Ordinance, it included the following financial management policy: The City will maintain a special fund called the Investment Fund. The Investment Fund will be funded with a Y2 cent increase in the City's occupational license fee (employee payroll withholding tax). This fund is dedicated to the following expenditures: economic development, neighborhood redevelopment, infrastructure capital investment, and property tax relief." The ordinance levying the tax increase included a sunset clause,which would have reverted the tax from 2% of payroll to 1.5% on October 1, 2008. In September of 2007 the Commission adopted an ordinance to delete the sunset clause. A detailed report of the use of investment fund revenues since the inception of the program can be found under the heading "Investment Fund Scorecard" in the Finance Department section of the City of Paducah webpage is http://paducahicy.gov. B. Investment Fund Decisions Investment Fund expenditures are restricted to four purposes: Property Tax Relief Economic Development I' Neighborhood Re-Development Capital and Infrastructure Investment A planning tool for future allocation of the Investment Fund was developed in early 2011, using a Five Year Projection of revenue and anticipated expenditures. Continuous refinement of that projection has occurred, and the current Investment Fund Five-Year Projection document will continue to be revised as necessary. Recommendations made and adopted for FY2013 are included under the column entitled, "Adopted FY2013" in the Investment Fund section starting on page 152 of the budget document. Several key inclusions in the Investment Fund are noted below: Continued funding for economic development agencies/activities at or near FY2012 Budget levels. 75,000 for 2nd of three annual payments for Arts School 175,000 for 2nd year of bond payments for MSU Paducah Center Building 125,000 for capital maintenance/improvement to buildings used for General Fund programs 170,000 for maintenance of City-owned buildings that are leased to associated agencies 100,000 for additional analysis and preliminary design for City Hall renovation 75,000 for 1st year bond payment for Noble Park Swimming Pool Renovation Project 425,000 for the 1St year of a two-year allocation for site development for the downtown hotel project xix Budget Letter It was noted in the Budget Preview presentation to Commission in April 2012 that debt service currently obligates 30% of the yearly revenue in the Investment Fund. It is accurate to say that annual revenue in this Fund is completely allocated. This will require a review of funding priorities in the future if new commitments are to be made from the Investment Fund. V. The Rest of the City Budget The Other Funds) A. MUNICIPAL AID PROGRAM (MAP) FUND Map Fund Revenue Paducah's allocation of State gas tax funds has historically averaged around $475,000 a year. We anticipate $510,000 in FY2013. For fiscal years 2010 and 2011, funds were transferred from bond proceeds (bond series 2010) into the MAP Fund in lieu of Investment Fund support. The following table displays revenue history back to FY2010.is Revised Actual Actual Budget Adopted FY2010 FY2011 FY2012 FY2013 Gas Tax 489,837 $553,238 $500,000 $510,000 Interest income 2,286 9,029 7,000 7,000 Bond Fund Transfer 857,278 $942,722 0 0 Investment Fund Transfer 0 0 $890,000 $860,000 TOTAL 1,349,401 $1,504,989 $1,397,000 $1,377,000 Expenditures The City maintains 216 miles of streets. For capital planning (in the Investment Fund), we set a goal of spending nearly $1 million a year for street resurfacing which allows for repair or resurfacing a street as it becomes necessary in addition to replacing related sidewalks. The Engineering/Public Works Department starts looking seriously at resurfacing streets when they rank 5 or lower on a street evaluation scale of 1 to 10. xx Budget Letter B. SOLID WASTE FUND The Solid Waste enterprise operation is self-sustaining and fees for services cover all operational and capital costs of the operation. Revenue For every ton of residential waste collected, the City collects approximately two tons of commercial waste. Our commercial customers also provide the largest portion of the revenue for operating the City's Solid Waste Department: is Commercial 48.3%of revenue Residential 47.7%of revenue Other income 4.0%of revenue Total 100.0% Revenue History Revised Actual Actual Budget Adopted FY2010 FY2011 FY2012 FY2013 4,478,184 4,541,237 4,252,000 4,406,200 Expenditures The operating cost of the Solid Waste Department includes administration, residential collection, commercial dumpster collection,brush and leaf collection, and operation of our compost facility. Disposal costs are paid to Republic Services of Kentucky (formerly CWI), which operates the transfer station on Burnett Street from CWI and hauls our waste to a landfill in Tennessee. In FY2011, we renewed our solid waste contract with Republic Services of Kentucky for 5 years. SOLID WASTE FUND EXPENDITURES F Revised Actual Actual Budget Adopted FY2010 FY2011 FY2012 FY2013 Operating Cost 2,267,956 $2,315,204 $2,757,070 $2,756,365 Disposal Cost 1,151,566 $1,158,474 $1,097,235 $1,125,000 Capital 6,151 9,976 259,965 677,250 Depreciation 371,423 348,476 362,000 356,180 TOTAL 3,797,096 $3,832,130 $4,476,270 $4,914,795 The total in the Solid Waste Fund Expenditures table "double counts" by including both depreciation and capital expenditures for new trucks and other equipment. We use the money we put aside in retained earnings from depreciation to pay for new trucks as we replace our worn-out equipment. To compare revenues with expenditures, the capital expenditures of$677,250 in the FY2013 table above should be subtracted from total expenditures, giving a net total of 4,237,545. In FY2013 revenues are expected to exceed expenditures. xxi Budget Letter C. FLEET FUNDS The City uses it Fleet Funds to charge itself for services it provides to its own departments. The Fleet Maintenance division provides services to the General Fund and Solid Waste Fleet Fund. The Fleet Maintenance Fund tracks the operation of our maintenance garage. Each department has funds budgeted for the repair and maintenance of equipment and vehicles, as well as fuel. Total expenditures in the Fleet Maintenance Fund next year are expected to be$538,745. The Fleet Lease Trust Fund is used to build up monies to replace trucks and cars owned by the General Fund. When a new vehicle is purchased, a lease amount is calculated by dividing the total cost of the vehicle by its expected useful life. Each year, the Department using the vehicle pays the lease amount into the Fleet Lease Trust Fund. When the vehicle is ready to be auctioned, the funds accumulated from the lease payments and interest earned provides the funds to replace the vehicle. At July 2012, there exists a balance of approximately $2.8 million in the fund. We made our first expenditures from this fund in FY2005. The only City vehicles that are not fully amortized in the Fleet Trust Fund are garbage trucks, which are depreciated by business F' accounting rules in the Solid Waste Fund, and a few old items of heavy construction equipment in Public Works that were purchased before the start of the Fleet Trust Fund in FY1999 as well fi as vehicles owned by Fleet Maintenance. In FY2005, we started making lease payments into the fund for the replacement of our fleet of fire trucks. If we continue to follow the current strategy, we will have replaced 7 fire trucks by 2017. In FY2009, we bought our first pumper truck and in FY2010 replaced our first ladder truck under the replacement plan strategy. ft xxii Budget Letter D. DEBT SERVICE FUND Convention Center/Four Rivers Center Bonds—Bond Series 2001 In June of 2001, the City issued approximately$9.29 million in 25-year general obligation bonds to provide $6 million for construction of the 50,000 square foot addition to the Convention Center and $3 million for construction of the Four Rivers Performing Arts Center. This Bond Series was refinanced in August of 2010. Total principal and interest payment for FY2013 will be approximately$580,980. While the City issued the bonds, 50% of the principal amount of the bonds was issued on behalf of McCracken County. In accordance with an interlocal cooperative agreement between the City, County and the Convention Visitors Bureau, principal and interest payments on the bond are being made from an additional 2%transient room tax collected by the County. Principal&Interest Payment: 580,980 Revenue from 2%of Hotel/Motel Bed Tax 540,000 City Contribution 13,660 County Contribution 13,660 Visitor's Bureau Contribution 13,660 F TOTAL 580,980 2003 Capital Project Bond In May 2003,the City Commission approved a 20-year bond issue for$3.5 million through the Kentucky League of Cities bond pool to finance the following capital projects: Four Rivers Center for Performing Arts utility relocation, streetscape imp rovements and parking lot construction 1,500,000 F Park Improvements: Blackburn, Kolb,Noble Parks and Perkins Creek Nature Preserve 1,000,000 Police building HVAC &related construction 650,000 City Hall HVAC, control system, ductwork and structural improvements 350,000 TOTAL 3,500,000 Principal and interest payment next year will be$211,740 from the Investment Fund. 2004 Bonds to Construct the Infiniti Media Building In the spring of 2004, the Commission approved an economic development incentive to bring the Infiniti Media manufacturing plant to Paducah. The City and County built a 100,000 square foot manufacturing building in Industrial Park West to Infiniti Media's specifications. The City sold 5 million in 20-year taxable general obligation bonds to pay for the project. We lease the building to the Industrial Development Authority and the Authority leases the building to Infiniti Media. For the first three years, the City and County split paying the lease on the building. xxiii L Budget Letter September 1, 2007 the company started paying a monthly lease payment. This Bond Series was refinanced in July of 2011. Principal and interest payment for FY2013 will be $393,585, which is covered by lease payments. 2005 Police and Fire Pension Bond In November 2005, the City issued $6.1 million in 20-year general obligation bonds to fund the Police and Firefighters Pension Fund (PFPF) unfunded pension liability. With the unfunded liability fully paid, the City's financial responsibility to the fund is fulfilled and the PFPF Board is now responsible for determining each year whether the fund has enough resources to afford pension payment increases for their retirees. Total principal and interest payment for FY2013 will be$495,465 from the General Fund. City's Share of$5 Million KACo Loan for Julian Carroll Convention Center Renovation In April 2009, the County borrowed $5 million from the KACO. The City and County agreed to split the obligation equally (50:50). Debt service will be fully funded by the Investment Fund. The County acts as banker. Proceeds were used for renovation/rehabilitation of the Julian Carroll Convention Center. In FY2013, the City's portion of the principal and interest payment for this loan will be $200,660 from the Investment Fund. is KLC Flood Protection System Loan In March 2009, the City issued a bond issue through KLC in the amount of$2.8 million at a variable rate of interest. Debt service to be fully funded by the Investment Fund for the following projects: Floodwall rehabilitation 1,765,000 Floodwall feasibility study& levee certification 400,000 River bank stabilization project(shared w/Riverport) 50,000 Jail land acquisition for McCracken County 100,000 Engineering/Design for Floodwall Projects 160,000 Other/Contingency Projects 325,000 Total 2,800,000 The principal and interest payment for this loan will be funded by the Investment Fund in the amount $169,745. 2010 Build America Bonds In March 2010, the City borrowed $6.6 million to fund various capital projects. The City's Investment Fund is used to fund the annual debt service payments through 2030. The following capital projects on the following page were funded: xxiv Budget Letter Greenway Trail 2010 $ 200,000 Noble Park Parking Lot 2010 500,000 Streets Resurfacing Program 2010 900,000 City-wide Generators 2010 125,000 Traffic Signals 2010 250,000 Public Purpose Portion of Exec Inn Acquisition 2010 800,000 Pavilion Acquisition 2010 1,765,000 Sports Park 2010 940,000 Greenway Trail 2011 150,000 Streets Resurfacing Program 2011 900,000 Total 6,530,000 The principal and interest payment for this bond issuance will be funded in FY2013 by the is Investment Fund in the amount$448,985. 2011 MSU Facility Bonds In November 2011,the City participated in a bond issue to support the construction of the MSU Facility in Paducah,part of a$10 million issue. The City's Investment Fund will be used to fund the annual debt service payments through 2031. The principal and interest payment for this bond issuance will be funded in FY2013 by the Investment Fund in the amount$175,000. CONCLUSION Development of this budget was far different from the traditional "incremental" process f' associated with governmental budgeting. The lack of revenue growth necessitated review of program expenditures below the water line, and this caused both a review and a prioritization of spending at the "program" level. Efforts have continued to identify operational efficiencies in the ensuing years, and continuing in this adopted Budget for FY2013. Employees at all levels continue to demonstrate resourcefulness and resolve in this process, and the leadership of the Director Team in that is commendable. We have instituted many measures aimed at improving the fiscal health and wellness of the City, however without a significant reversal in the downward revenue trend in the General Fund, significant operational (program) reductions will be required to balance the General Fund Budget in future years. City administrative staff will continue to remain abreast of the City's fiscal condition in order to work with the City Commission to keep Paducah the vital and livable community that it is. Respectfully submitted, eff Pederson City Manager xxv Cg BUDGET ORDINANCE 4 4 ORDINANCE NO.2012-6-7929 AN ORDINANCE ADOPTING THE CITY OF PADUCAH,KENTUCKY,ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1,2012, THROUGH JUNE 30,2013,BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. WHEREAS,an annual budget proposal has been prepared and delivered to the City Commission;and WHEREAS,the City Commission has reviewed such proposed budget and made the necessary modifications. BE IT ORDAINED BY THE CITY OF PADUCAH,KENTUCKY: SECTION I. The following estimate of revenues and resources is adopted as the City of Paducah,Kentucky Revenue Budget for Fiscal Year 2012-2013. MUNICIPAL FY2013 AID GENERAL PROGRAM INVESTMENT CDBG HOME FUND FUND FUND FUND FUND 01) (03)04) (06) (08) SOURCES: CASH FROM FUND RESERVE 343,500 REVENUES: PROPERTY TAXES 5,559,700 LISC,PERMITS, OTHER TAXES 21,924,250 510,000 4,590,000 GRANTS,CONTRIBUTIONS 1,061,435 1,000,000 308,000 FINES&FORFEITURES 101,200 PROP RENTAL&SALES 423,600 CHARGES FOR SERVICES 693,385 INTEREST INCOME 104,000 7,000 6,500 RECREATION,OTHER FEES 86,500 MISCELLANEOUS 15,000 114,000 TOTAL REVENUES 29,969,070 517,000 4,940,000 1,114,000 308,000 FUND TRANSFERS IN 923,390 860,000 38,170 84,000 TOTAL SOURCES 30,892,460 1,377,000 4,978,170 1,114,000 392,000 GENERAL FY2013 COURT DEBT E911 AWARDS SERVICE CIF TELCOM FUND FUND FUND FUND I1) (12)13) (30) (40) SOURCES: CASH FROM FUND RESERVE 273,000 38,170 REVENUES: PROPERTY TAXES LISC,PERMITS, OTHER TAXES 725,000 540,000 510,000 GRANTS,CONTRIBUTIONS 410,455 FINES&FORFEITURES 43,000 PROP RENTAL&SALES 405,800 CHARGES FOR SERVICES 27,320 INTEREST INCOME 2,500 850 RECREATION,OTHER FEES MISCELLANEOUS 0 TOTAL REVENUES 273,000 1,137,955 43,850 973,120 548,170 FUND TRANSFERS IN 521,280 1,861,155 1,411,680 TOTAL SOURCES 273,000 1,659,235 43,850 2,834,275 1,959,850 Ir R:1City Clerk\TammyStuf9ExcehBudget FY2012-20131Ordinance XXVl k f_ r FY2013 SOLID CIVIC BOND WASTE CENTER RENTAL RADIO FUND FUND FUND FUND FUND 42) (50)62)63) (64) SOURCES: CASH FROM FUND RESERVE 250,000 508,595 10,025 rREVENUES: hk PROPERTY TAXES hs LISC,PERMITS, f' OTHER TAXES GRANTS,CONTRIBUTIONS 25,700 FINES&FORFEITURES PROP RENTAL&SALES 36,500 32,000 136,000 118,520 CHARGES FOR SERVICES 4,312,000 INTEREST INCOME 32,000 4,500 RECREATION,OTHER FEES MISCELLANEOUS TOTAL REVENUES 250,000 4,914,795 42,025 136,000 123,020 FUND TRANSFERS IN 35,000 170,000 k1;i TOTAL SOURCES 250,000 4,914,795 77,025, 306,000 123,020 It FY2013 FLEET FLEET HEALTH MAINT AEPF/PFPF SERVICE TRUST INSUR INS TRUST TRUST PENSION PRA FUND FUND FUND FUND FUND FUND FUND 70) (71)72) (73) (74) (76),(77),(84) (80) SOURCES: 1i L rCASHFROMFUNDRESERVE7,970 1,113,735 23,200 90 553,845 52,000 REVENUES: PROPERTY TAXES 1 LISC,PERMITS, 1i OTHER TAXES GRANTS,CONTRIBUTIONS FINES&FORFEITURES r PROP RENTAL&SALES 2,800 833,040 8,000 459,290 0 ct CHARGES FOR SERVICES 375,000 922,505 3,533,600 j?. INTEREST INCOME 25,400 201,650 0 RECREATION,OTHER FEES i= MISCELLANEOUS 250 50 0 TOTAL REVENUES 386,020 1,972,175 945,705 3,533,600 8,090 1,214,835 52,000 r FUND TRANSFERS IN 152,725 28,000 471,310 I- TOTAL SOURCES 538,745 1,972,175 973,705 3,533,600 8,090 1,686,145 52,000 I: j R:\City CIerk1TammyStuff\Exce5Budget FY2012-2013\Ordinance XXV11 SECTION 2. The following sums of money are hereby appropriated for Fiscal Year 2012-2013. U. MUNICIPAL FY2013 AID GENERAL PROGRAM INVESTMENT CDBG HOME FUND FUND FUND FUND FUND 01) (03)04) (06) (08) APPROPRIATIONS: GENERAL GOVERNMENT 1,422,970 1 FINANCE 979,580 PRDA 123,725 INFORMATION SYSTEMS 739,170 PLANNING 747,000 1,114,000 392,000 4 POLICE 9,158,545 FIRE 7,488,630 ENG/PUBLIC WORKS 3,638,355 1,301,000 PARKS SERVICES 2,867,430 CABLE AUTHORITY 83,600 HUMAN RIGHTS 47,380 ENGINEERING 1,148,150 f_ HUMAN RESOURCES 294,925 PRA 448,320 INVESTMENT FUND 1,087,700 DEBT SERVICE/E911 SOLID WASTE OPERATION FLEET MAINTENANCE PENSIONS CASH CARRY FORWRD/RESRV 76,000 1U=FUND TRANSFERS OUT 1,704,680 3,890,470 TOTAL APPROPRIATIONS 30,892,460 1,377,000 4,978,I70 1,114,000 392,000 it GENERAL FY2013 COURT DEBT I' E911 AWARDS SERVICE CIP TELCOM FUND FUND FUND FUND 11) (12)13) (30) (40) APPROPRIATIONS: GENERAL GOVERNMENT 142,680 FINANCE PRDA 425,000 INFORMATION SYSTEMS PLANNING 196,000 POLICE 35,500 10,000 FIRE ENG/PUBLIC WORKS 475,000 PARKS SERVICES 673,000 CABLE AUTHORITY HUMAN RIGHTS ENGINEERING HUMAN RESOURCES PRA INVESTMENT FUND DEBT SERVICE/E911 1,659,235 2,822,065 SOLID WASTE OPERATION FLEET MAINTENANCE PENSIONS CASH CARRY FORWRD/RESRV 8,350 12,210 FUND TRANSFERS OUT 273,000 38,170 TOTAL APPROPRIATIONS 273,000 1,659,235 43,850 2,834,275 1,959,850 RICily CledATammyStufOExceRBudget FY2012.201310rdinance XXVi I FY2013 SOLID CIVIC BOND WASTE CENTER RENTAL RADIO FUND FUND FUND FUND FUND F 42) (50)62) (63) (64) APPROPRIATIONS: GENERAL GOVERNMENT FINANCE 44,910 PRDA INFORMATION SYSTEMS PLANNING POLICE FIRE ENG/PUBLIC WORKS 197,610 PARKS SERVICES 77,025 CABLE AUTHORITY HUMAN RIGHTS ENGINEERING HUMAN RESOURCES PRA f INVESTMENT FUND DEBT SERVICE/E91I SOLID WASTE OPERATION 4,674,795 FLEET MAINTENANCE PENSIONS CASH CARRY FORWRI.?/RESRV 78,110 FUND TRANSFERS OUT 250,000 240,000 108,390 TOTAL APPROPRIATIONS 250,000 4,914,795 77,025 306,000 123,020 FY2013 FLEET FLEET HEALTH MAINT AEPF/PFPF SERVICE TRUST INSUR INS TRUST TRUST PENSION PRA FUND FUND FUND FUND FUND FUND FUND 70) (71)72) (73) (74) (76),(77),(84) (80) APPROPRIATIONS: GENERAL GOVERNMENT FINANCE 1,972,175 PRDA INFORMATION SYSTEMS PLANNING POLICE FIRE ENG/PUBLIC WORKS 8,090 PARKS SERVICES CABLE AUTHORITY HUMAN RIGHTS ENGINEERING HUMAN RESOURCES 973,705 3,533,600 PRA INVESTMENT FUND DEBT SERVICE/E911 SOLID WASTE OPERATION FLEET MAINTENANCE 538,745 PENSIONS 1,686,145 CASH CARRY FORWRD/RESRV FUND TRANSFERS OUT 52,000 TOTAL APPROPRIATIONS 538,745 1,972,175 973,705 3,533,600 8,090 1,686,145 52,000 SECTION 3. The City Manager and Finance Director will publish a budget document which reflects the funding priorities set by the City Commission during their budget workshops and which will be used to interpret the above appropriations on the City's website. SECTION 4. The City does hereby adopt the following financial management policies: A. The General Fund's minimum undesignated cash balance shall be 8%of the General Fund's budgeted expenditures.The Investment Fund's minimum undesignated cash balance shall be 8%of the Investment Fund's budgeted expenditures.The Solid Waste Funds minimum unreserved cash balance shall be 8%of the Solid Waste's budgeted operating expenses.The Debt Service Fund's designated fund balance shall be sufficient to fully fund all outstanding debt including principal and interest. B. The City Manager is authorized to transfer budgeted amounts between funds,departmental budget line items,projects and between divisions of departments and between departments as shown in Section 2. C. Funds designated as Commission contingency shall be obligated only upon approval by the City Commission by municipal order. D. Funds designated as Administrative contingency shall be obligated at the discretion of the City Manager,however,the Commission shall be notified five working days prior to approval of expenditure. If any individual member of the Board of Commissioners requests Commission review of a proposed expenditure,the City Manager must bring expenditure before the Commission for approval by municipal order. RICIty Cie rldTammyStuf eucetBudget FY2012-20131Ordinance XXiX 1E. City Manager shall assure that recurring revenues and resources are greater than or equal to recurring expenditures. F. The City Manager has the authority to enact a budget allocation program or to transfer funds to or from any departmental line item to insurance or reserve accounts. 15G. As new vehicles are purchased the City will fully fund the Fleet Trust Fund in order to replace rolling stock owned by the General Fund as it achieves obsolescence.The Fleet Trust Fund shall be funded with monthly lease charges assigned to rolling stock as determined by the Finance Director or his designee.Additionally,General Fund transfers shall be made to offset the cost of initial rolling stock acquisition costs. H. The City will maintain a self insurance fund called Health Insurance Trust Fund through the use of user fees as set by administrative policy. I. The City will continue to maintain the Appointive Employees Pension Fund(AEPF)in a fully funded status through sound financial management and/or annual General Fund transfers as designated in the budget document.In fiscal year 2006,the City issued a General Obligation Bond for the Police and Firefighters'Pension Fund(PFPF)bringing the fund up to an actuarily sound basis;however,the multi-year recession starting in fiscal year 2009 reduced the fund's corpus leaving a new unfunded liability.Funding is provided in the General Fund of this ordinance to further address the PFPF unfunded liability. J. The City will provide to all eligible employees a S716.25 per month credit(for the months of July-December 2012)to be applied to the Comprehensive Health Insurance Benefit Plan(Cafeteria Plan)as directed by the employee. In January 2013,this monthly credit may be adjusted by the City Commission as they see fit. K. The City will maintain a special fund called Investment Fund.The Investment Fund will be funded with a 1/2 cent increase in the City's occupational license fee(employee payroll withholding tax).This fund is dedicated to the following expenditures related to:economic development, neighborhood re-development,infrastructure capital investment and property tax relief. SECTION 5. Finance Director is responsible for maintaining current table of Estimated Revenues in Section 1 and Appropriation of Funds in Section 2 and to provide a copy to the City Cleric If during the course of the year the City Commission adopts Ordinances to anticipate new revenues or to make new appropriations,the Finance Director will update these Tables and provide a copy to the City Clerk. SECTION 6. This ordinance shall be read on two separate da: and will become effective upon pi' tion in full pursuant to KRS Chapter 424. Ilirttor fig! Mayor I'- fi ATTEST: Jdeg , Tammara S.Sanderson,City Clerk is Introduced by the Board of Commissioners,June 12,2012 Adopted by the Board of Commissioners,June 26,2012 Recorded by Tammara S.Sanderson,City Clerk,June 26,2012 Published by The Paducah Sun, jc R:1City Clerk\TammyStufRExcetBudget FY2012-20131Ordlnance XXX I F GENERAL FUND F` The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. k RUN DATE: 06/20/12, 12:25:11 CITY OF PADUCAH, KENTUCKY j} WORKSHEET: SUM REV FISCAL YEAR 2013 1': L I - Actual Actual Revised Adopted ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 GENERAL FUND Taxes 5,815,145 5,753,775 5,723,360 5,559,700 Licenses & Permits 20,969,137 21,456,796 21,265,800 21,924,250 Grants 962,629 1,878,887 1,055,685 1,061,435 Fines 145,592 137,583 108,500 101,200 Property Rent & Sales 503,026 408,083 420,000 423,600 Charges for Service 772,003 734,314 685,980 693,385 Interest Income 76,995 118,632 105,000 104,000 Other Fees 239,941 158,797 109,250 101,500 Interfund Transfers 500,461 902,270 760,860 923,390 GENERAL FUND 29,984,929 31,549,137 30,234,435 30,892,460 y r"- i F 1 I RUN DATE: 06/20/12, 12:28:49 CITY OF PADUCAH, KENTUCKY r WORKSHEET: DRAFTREV FISCAL YEAR 2013 Fr r 1- r Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 I" GENERAL FUND 001-0000-400.05-00 Real Current Year 3,508,073 3,517,164 3,626,600 3,608,000 001-0000-400.10-00 Personal Current Year 691,322 572,934 704,000 568,000 001-0000-400.15-00 Real Prior Year 96,650 115,087 98,000 100,000 001-0000-400.20-00 Personal Prior Year 13,996 97,290 25,000 50,000 001-0000-400.30-00 Franchise Current Year 134,228 133,813 127,500 104,000 001-0000-400.35-00 Franchise Prior Year 37,403 14,567 27,500 21,000 001-0000-400.40-00 Vehicle Tax County 585,495 598,509 609,000 621,000 001-0000-400.45-00 Local bank deposit tax 204,522 218,137 224,500 223,000 001-0000-400.50-00 PILT - Paducah Power 229,788 136,294 248,000 230,000 001-0000-400.55-00 PILT - Pad Housing Auth 23,911 20,287 20,490 20,700 001-0000-400.60-00 Pen & Int - Current Year 32,412 45,343 35,000 35,000 001-0000-400.65-00 Pen & Int - Prior Year 21,154 26,308 20,000 25,000 001-0000-400.80-00 Collection Cost - Agency 5,869- 8,331- 8,230- 8,000- 001-0000-400.85-00 Annexation Rebates 67,528- 38,604- 34,000- 38,000- LEVEL TEXT TEXT AMT 1 OLIVET CHURCH (FALCONITE/HIPP) ED0052 14,000- I- GROVE II (CDH GROUP) ED0055 5,000- HIGDON (COUNTY PRK RD AREA) ED0057 2,000- 1 HT HACKNEY (5 YR REBATE) ED0058 5,000- WESTWOOD (MILLS) ED0059 12,000- 38,000- 001-0000-400.99-99 PJC tax collection 309,588 304,977 Taxes 5,815,145 5,753,775 5,723,360 5,559,700 001-0000-410.01-00 Payroll Tax 12,373,878 13,096,982 12,990,000 13,770,000 001-0000-410.05-00 Insurance Tax 3,797,347 3,476,309 3,552,000 3,333,000 001-0000-410.10-00 Business License 4,229,102 4,243,511 4,202,000 4,286,000 001-0000-410.15-00 Alcoholic Bev License 123,740 123,905 125,000 125,000 001-0000-410.20-00 License Penalties 156,944 211,486 155,000 170,000 001-0000-410.85-00 County - PR Rev Sharing 161,449-208,767-211,750-225,000- F LEVEL TEXT TEXT AMT 1 PAYROLL TAX REVENUE SHARING WITH COUNTY: LYNX 50% ED0020 60,000- INFINITI MEDIA, 50% ED0032 11,000- AAA FABRICATORS, 50% ED0071 12,000- COCA COLA, 50% ED0072 32,000- MARQUETTE, 50% ED0073 45,000- BLUE GRASS MARINE, 50% ED0073 28,000- PEPSI, 50% ED0074 8,000- ULRICH, 50% ED0075 11,000- HT HACKNEY, 50% ED0079 18,000- 225,000- 001-0000-411.01-00 Building Permits 107,714 161,529 110,000 120,000 4 2 RUN DATE: 06/20/12, 12:28:49 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTREV FISCAL YEAR 2013 I' r i Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 L F 001-0000-411.05-00 Electrical Permits 28,126 37,522 29,500 36,000 001-0000-411.10-00 Misc Bldg & Elec Fees 252 210 250 250 001-0000-411.15-00 KY Telecommunication Tax 282,432 282,410 282,400 278,000 001-0000-411.16-00 PEG Receipts 24,442 23,551 23,400 23,000 LEVEL TEXT TEXT AMT 1 PASS THRU TO PJC, $.25/HH/MONTH, COMCAST MR0027 i FRANCHISE AGREEMENT CALLS FOR AUTOMATIC CPI It ADJUSTMENT EVERY 2 YEARS, SECTION 13 (A) .) 23,000 23,000 t 001-0000-411.20-00 Planning Fees 6,609 8,148 8,000 8,000 1 Licenses & Permits 20,969,137 21,456,796 21,265,800 21,924,250 001-0000-420.21-00 KY Emergency Management 62,973 001-0000-420.63-00 Justice Cabinet 7,190 8,000 LEVEL TEXT TEXT AMT 1 LSF GRANT - OVERTIME PORTION 8,000 8,000 001-0000-420.66-00 Hiway Safety Grant 55,333 41,237 29,590 25,000 001-0000-421.05-00 Section Eight Program 234,764 234,631 243,405 248,935 001-0000-421.15-00 FEMA 395,481 001-0000-421.20-00 State Incentive - Police 288,757 308,133 320,500 320,000 001-0000-421.25-00 State Incentive - Fire 253,855 261,543 270,000 283,500 I2- 001-0000-421.59-00 ATF Overtime Reimb 6,137 001-0000-421.64-00 Police Hiring Supplement 121,172 157,186 185,000 176,000 001-0000-421.74-00 KLC 410,462 001-0000-421.75-00 County Contribution 7,500 001-0000-421.79-00 Ronald McDonald Grant 1,248 1,104 Grants 962,629 1,878,887 1,055,685 1,061,435 001-0000-430.01-00 Parking Violations 27,777 16,590 16,000 16,000 001-0000-430.03-00 False Alarms - Police 6,350 3,175 1,500 500 001-0000-430.04-00 False Alarms - Fire 2,051 8,975 4,000 4,200 001-0000-430.05-00 Warrant Service Fees -PPD 52,325 43,878 50,000 42,000 001-0000-430.06-00 Prisoner Extradition Reim 20,729 26,573 500 001-0000-430.07-00 Nuisance Violations 36,240 38,392 37,000 38,000 001-0000-430.08-00 DUI - Blood Draw Restitu 120 Fines 145,592 137,583 108,500 101,200 001-0000-440.01-00 Rental Income 3,161 3,241 1,500 2,000 001-0000-440.03-00 Forest Hills Lease 360,000 360,000 360,000 365,400 001-0000-440.04-00 American Legion 3,200 1,200 1,200 001-0000-440.05-00 Shelter Rent 14,600 13,356 13,000 13,000 001-0000-440.10-00 Stuart Nelson Rent 1,377 2,187 1,300 5,000 001-0000-440.15-00 Swimming Pool Rent 3,161 2,084 2,500 2,500 3 RUN DATE: 06/20/12, 12:28:49 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTREV FISCAL YEAR 2013 ii- Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 t 001-0000-441.01-00 Burial Permits 425 775 500 500 001-0000-441.05-00 Sale of Assets 111,647 12,630 30,000 25,000 001-0000-441.15-00 Cemetery Lot Sales 8,655 10,610 10,000 9,000 Property Rent & Sales 503,026 408,083 420,000 423,600 001-0000-451.01-00 Tax Collection Fee-School 146,079 151,122 153,000 157,000 F 001-0000-451.05-00 Overhead (Admin) Charge 229,000 237,300 266,000 259,020 j< 001-0000-451.10-00 Property Upkeep 44,236 31,045 30,000 30,000 s 001-0000-451.12-00 ROW materials (billed)2,358 2,835 5,000 2,900 001-0000-451.15-00 KY - City Police Fines 55,010 58,097 60,000 61,000 001-0000-451.18-00 Police transport 19,085 16,203 18,000 18,000 001-0000-451.19-00 State Drug Task Force 31,250 31,200 31,000 LEVEL TEXT TEXT AMT 1 PARTIAL REIMBURSEMENT FOR ONE OFFICER 31,000 31,000 001-0000-451.20-00 County billed) 139,400 72,565 46,185 46,100 F LEVEL TEXT TEXT AMT 1 NETWORK TECHNICIAN JSA 30%20,000 GIS SERVICE CONTRACT - $2,175/MON FILE 85.3 26,100 46,100 001-0000-451.21-00 CCC billed) 50,931 55,844 001-0000-451.22-00 E911 - GIS billed) 23,885 24,602 25,380 26,100 L- I'. LEVEL TEXT TEXT AMT 1 GIS SERVICE CONTRACT ($2,175/MONTH) 26,100 26,100 j 001-0000-451.23-00 Inspection Fee - Sect 8 10,416 10,416 10,415 12,265 001-0000-451.25-00 Custodial Fee 10,800 10,800 10,800 001-0000-451.30-00 GIS User Fee 580 001-0000-451.31-00 Telephone User Fees 16,830 LEVEL TEXT TEXT AMT is 1 E911 (19 PHONE LINES @ $16.50) 3,760 PWW/JSA (54 PHONE LINES @ $16.50) 10,695 COUNTY (12 PHONE LINES @ $16.50) 2,375 16,830 001-0000-451.33-00 Network User Fees 3,170 LEVEL TEXT TEXT AMT 1 E911 (15 UNITS @ $8.00) 1,440 JSA (18 UNITS @ $8.00) 1,730 3,170 4 RUN DATE: 06/20/12, 12:28:49 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTREV FISCAL YEAR 2013 IRs Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 001-0000-451.35-00 Off Duty Police Fee 40,223 32,235 30,000 30,000 Charges for Service 772,003 734,314 685,980 693,385 001-0000-460.01-00 Interest on Investments 35,659 31,777 24,500 20,000 001-0000-460.05-00 Interest on Checking 41,336 86,855 80,500 84,000 Interest Income 76,995 118,632 105,000 104,000 001-0000-480.01-00 Recreation Classes 34,269 26,471 33,000 32,000 001-0000-480.02-00 Contractual Programs 7,294 4,769 7,500 5,000 001-0000-480.05-00 USDA Food Program 8,372 a 001-0000-480.15-00 Swimming Pool Admissions 18,982 22,716 17,500 17,500 i 001-0000-480.20-00 Swimming Lessons 8,679 8,691 8,000 8,000 001-0000-480.25-00 Ice Rink Revenues 52,081 46,388 001-0000-480.26-00 Ice Rink Concessions 9,726 6,996 001-0000-480.30-00 Concessions 725 1,150 250 500 001-0000-480.40-00 Basketball 4,084 1,500 1,500 001-0000-480.50-00 Softball 24,345 17,379 22,000 22,000 001-0000-481.01-00 Miscellaneous - Other 71,384 22,547 7,500 15,000 001-0000-481.25-00 Restitution 1,040 1,000 001-0000-481.40-00 Private Donations 400 11,000 001-0000-481.45-00 Membership 250 Other Fees 239,941 158,797 109,250 101,500 001-0000-499.90-01 General Fund 5,028 001-0000-499.90-02 Grant Fund 28,413 001-0000-499.90-04 Investment Fund 92,000 99,100 50,000 250,000 LEVEL TEXT TEXT AMT 1 PRA PARTIAL FUNDING (DEPT OF MAINSTREET) 200,000 DEMOLITION FUNDING (NEIGHBORHOOD DEVELOPMENT) 50,000 250,000 001-0000-499.90-08 HOME Fund 11,607 001-0000-499.90-09 HUD Revolving Fund 132,246 001-0000-499.90-11 Telecommunications Fund 273,000 LEVEL TEXT TEXT AMT 1 CLOSE OUT TISA FUND AND TRANSFER CASH BALANCE TO GENERAL FUND TO PARTIALLY FUND COMBINED INFORMAITON SYSTEM OPERATIONS FOR FY2013. 273,000 273,000 001-0000-499.90-40 Capital Projects Fund 116,594 48,510 400,000 001-0000-499.90-50 Solid Waste Fund 240,000 240,000 LEVEL TEXT TEXT AMT 1 3 FTE STREET SWEEPERS 163,500 5 RUN DATE: 06/20/12, 12:28:49 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTREV FISCAL YEAR 2013 E` 17 t". Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 BULK BRUSH PROGRAM (MONDAYS) PARTIAL EXP INCURRED 76,500 240,000 001-0000-499.90-63 Rental Property Fund 114,792 79,003 70,860 108,390 001-0000-499.90-73 Health Insurance Fund 550,000 001-0000-499.90-74 Commerce Center Fund 8,388 12,550 001-0000-499.90-80 Mainstreet Fund 3,000 101,500 52,000 LEVEL TEXT TEXT AMT s 1 CLOSE OUT PRA FUND AND TRANSFER CASH BALANCE TO GENERAL FUND TO PARTIALLY FUND PRA OPERATIONS FOR FY2013, ALONG WITH FUNDS FROM THE INVESTMENT FUND. 52,000 52,000 Interfund Transfers 500,461 902,270 760,860 923,390 GENERAL FUND 29,984,929 31,549,137 30,234,435 30,892,460 li ff is ii 6 RUN DATE: 06/20/12, 12:24:18 CITY OF PADUCAH, KENTUCKY WORKSHEET: SUM_EXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 GENERAL FUND General Government 1,460,485 1,260,186 1,364,255 1,422,970 Finance 1,059,832 1,112,621 976,820 979,580 PRDA 120,809 121,035 123,725 Information Technology 489,172 524,306 588,975 739,170 Inspection 853,052 814,399 926,460 j Planning 735,795 740,139 755,885 747,000 Police 8,433,356 8,855,168 9,127,565 9,158,545 Fire 6,141,978 6,412,374 7,984,895 7,488,630 Engineering/Public Works 3,787,591 3,665,725 3,664,835 3,638,355 Parks Services 2,582,384 2,781,663 2,883,600 2,867,430 Cable Authority 85,096 84,189 83,970 83,600 Human Rights 56,203 49,759 48,310 47,380 Engineering/Public Works 849,007 1,744,334 1,113,615 1,148,150 Human Resources 97,574 109,890 298,690 294,925 is PRA 300,691 207,659 253,965 448,320 Special Projects 271,927 324,333 I L Interfund Transfers 2,400,480 2,110,052 1,754,715 1,704,680 GENERAL FUND 29,604,623 30,917,606 31,947,590 30,892,460 z h 4 7 I!` Fund: 001 General Department: 01 General Government Division: 02 Mayor& Commissioners The City of Paducah has an elected Mayor and four elected City Commissioners, known together as the Board of Commissioners. The policies of the Board of Commissioners are carried out by the City Manager. In this form of government, the Mayor may vote on all matters brought before the Board and may introduce legislation. The Mayor presides over the City Commission meetings. The Mayor, as the highest elected official of the City, is responsible for leading the community, responding to citizens' needs, and for acting as the spokesperson or representative of the City at events and functions. I_ BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 152,932 $156,005 154,250 168,440 Contractuals 18,157 3,175 3,245 4,135 Commodities 31,012 28,387 35,040 22,410 i- Capital Outlay 202,101 $187,567 192,535 194,985 Funded Staffing Level 5 5 5 5 8 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 h IT Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 r GENERAL FUND k General Government Mayor & Commissioners 001-0102-511.10-01 Full Time/Regular 103,692 104,368 104,845 107,975 001-0102-511.14-01 FICA 4,804 4,829 4,810 4,750 001-0102-511.14-03 Medicare 1,380 1,415 1,400 1,410 001-0102-511.14-11 CERS - Non Hazardous 8,248 7,473 8,360 8,870 001-0102-511.14-17 Workers' Compensation 160 125 130 145 001-0102-511.14-21 Life Insurance 638 740 745 760 001-0102-511.14-23 Cafeteria/Flex Plan 33,650 36,143 33,000 44,050 001-0102-511.16-45 Gym Reimbursement 360 912 960 480 It Personal Services 152,932 156,005 154,250 168,440 001-0102-511.21-02 Liability 1,588 1,417 1,395 1,455 1 001-0102-511.21-05 Vehicle 623 648 650 680 001-0102-511.23-07 Other 15,946 1,110 1,200 2,000 Contractual Services 18,157 3,175 3,245 4,135 L 001-0102-511.31-03 Fuel 1,837 2,910 2,750 2,250 001-0102-511.33-01 Fleet Charges 90 1,390 500 500 001-0102-511.33-02 Vehicle Lease 2,813 2,813 2,815 2,815 001-0102-511.35-03 Office 2,275 1,577 1,750 2,300 001-0102-511.37-05 Telephone 5,790 5,045 5,000 1,720 is LEVEL TEXT TEXT AMT 1 MAYOR'S CELL PHONE STIPEND 240 FAX LINES/OTHER 680 MAYOR'S CELL PHONE 800 1,720 001-0102-511.38-01 Training & Travel 15,253 9,621 14,500 8,800 001-0102-511.38-05 Dues,Mbrships,Books/Subs 660 1,205 1,325 1,325 001-0102-511.39-05 Postage 409 316 600 400 001-0102-511.39-07 Printing 105 307 800 800 001-0102-511.39-09 Promotions 1,780 3,203 5,000 1,500 Commodities 31,012 28,387 35,040 22,410 L Mayor & Commissioners 202,101 187,567 192,535 194,985 9 Fund: 001 General Department: 01 General Government Division: 03 City Manager The City Manager serves as Chief Administrative Officer of the City and is accountable to the Board of Commissioners. The City Manager directs, oversees, and coordinates the operations of the City departments and is directed to fulfilling the goals of the City Board of Commissioners. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 416,787 374,472 386,930 384,750 Contractuals 7,517 7,341 10,780 10,225 Commodities 12,121 9,290 15,115 11,360 Capital Outlay 4,112 1,000 3,000 436,425 395,215 413,825 409,335 Funded Staffing Level ;4 4 4 4 DIVISION OUTPUTS Policy decisions Management and evaluation of directors Personnel actions (promotions, disciplinary, hiring) Preparation of budget 10 L RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY I WORKSHEET: DRAFTEXP FISCAL YEAR 2013 L F- 1f Actual Actual Revised Adopted j' is ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 F City Manager 1 001-0103-511.10-01 Full Time/Regular 294,552 246,903 275,125 257,760 r 001-0103-511.10-05 Longevity 1,094 1,446 960 1,200 F- 001-0103-511.12-01 Full Time/Regular OT 246 128 001-0103-511.14-01 FICA 19,074 16,581 13,920 14,050 001-0103-511.14-03 Medicare 4,590 4,054 4,270 4,345 001-0103-511.14-11 CERS - Non Hazardous 25,349 29,949 23,590 24,760 001-0103-511.14-13 NRS - Deferred Comp 6,769 10,154 001-0103-511.14-15 Deferred compensation 12,607 9,583 18,500 22,500 001-0103-511.14-17 Workers' Compensation 355 300 350 375 001-0103-511.14-19 Unemployment 263 1,625 860 65 001-0103-511.14-21 Life Insurance 798 868 1,040 1,065 001-0103-511.14-23 Cafeteria/Flex Plan 38,597 40,124 36,000 45,670 t LEVEL TEXT TEXT AMT 1 INCLUDES CM'S HSA CONTRACT AMOUNT) 45,670 45,670 001-0103-511.16-35 Automobile allowance 12,073 12,277 12,000 12,000 001-0103-511.16-45 Gym Reimbursement 420 480 315 960 Personal Services 416,787 374,472 386,930 384,750 001-0103-511.21-02 Liability 2,547 2,662 2,950 3,075 F" 001-0103-511.22-03 Copiers 2,337 1,276 1,500 1,300 001-0103-511.22-06 Communication Equipment 413 130 230 001-0103-511.23-06 Temporaries 2,750 F--1 001-0103-511.23-07 Other 2,220 3,273 3,350 5,850 LEVEL TEXT TEXT AMT 1 EMPLOYEE CHRISTMAS LUNCHEON 3,350 fi WEBSITE UPDATES 2,500 5,850 Contractual Services 7,517 7,341 10,780 10,225 001-0103-511.31-03 Fuel 305 90 001-0103-511.35-03 Office 836 1,606 1,800 1,500 001-0103-511.37-05 Telephone 2,801 2,955 2,925 1,010 LEVEL TEXT TEXT AMT 1 TNCI - LONG DISTANCE - OTHER 50 CELL PHONE STIPEND (PEDERSON/SPENCER) 960 1,010 001-0103-511.38-01 Training & Travel 5,100 2,358 5,300 5,000 001-0103-511.38-05 Dues,Mbrships,Books/Subs 989 725 2,450 2,200 001-0103-511.38-07 Education 42 001-0103-511.39-05 Postage 320 75 300 150 11 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 001-0103-511.39-11 Marketing 2,033 1,266 2,250 1,500 Commodities 12,121 9,290 15,115 11,360 001-0103-511.42-01 Furniture & Fixtures 1,000 500 t 001-0103-511.42-09 Computer Hardware 4,112 2,500 LEVEL TEXT TEXT AMT 1 PIO - LAPTOP 2,100 CM - MONITOR 400 2,500 Capital Outlay 4,112 1,000 3,000 City Manager 436,425 395,215 413,825 409,335 12 I=; Fund: 001 General Department: 01 General Government Division: 04 City Clerk E The City Clerk is the custodian of official City records pursuant to KRS 61.870 to KRS 61.882. The Clerk is responsible for preparation, maintenance, and safekeeping of official City records; preparation of ordinances, municipal orders, and motions for action by Board of Commissioners; and preparation of motions for public printing. The Clerk prepares the City Commission agenda, attends all Commission meetings, and records the minutes for those meetings. In addition, the Clerk responds to citizen complaints, inquiries, and requests. is BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 142,954 147,029 146,170 142,880 Contractuals 6,838 7,660 10,350 9,955 Commodities 15,044 19,073 18,800 18,850 Capital Outlay 1,810 860 1,900 166,646 174,622 175,320 173,585 Funded Staffing Level 2 2 2 2 DIVISION OUTPUTS Commission meeting minutes Legal documents, including ordinances and municipal orders Official City records FY2013 OBJECTIVES Monitor scanning project, to include scanning of current and future minutes Extend scanning to all document types handled by City Clerk's office 13 L RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 City Clerk 001-0104-511.10-01 Full Time/Regular 91,052 92,541 92,800 89,000 001-0104-511.10-05 Longevity 2,212 2,331 2,340 1,200 001-0104-511.12-01 Full Time/Regular OT 420 185 100 100 L - 001-0104-511.14-01 FICA 5,664 5,718 5,695 5,750 i - 001-0104-511.14-03 Medicare 1,325 1,337 1,335 1,345 001-0104-511.14-11 CERS - Non Hazardous 16,113 17,229 19,175 19,965 4 001-0104-511.14-17 Workers' Compensation 155 120 125 135 001-0104-511.14-19 Unemployment 85 604 300 25 001-0104-511.14-21 Life Insurance 255 296 300 305 001-0104-511.14-23 Cafeteria/Flex Plan 19,650 20,645 18,000 19,055 001-0104-511.16-35 Automobile allowance 6,023 6,023 6,000 6,000 Personal Services 142,954 147,029 146,170 142,880 001-0104-511.21-02 Liability 1,288 1,298 1,205 1,255 001-0104-511.22-02 Computer Software 1,426 1,426 1,925 1,700 LEVEL TEXT TEXT AMT Ii 1 MCCI - DOCUMENT INMAGING S/W M/A 1,700 1-1'- 1,700 j 001-0104-511.23-07 Other 1,271 1,853 2,220 2,000 LEVEL TEXT TEXT AMT 1 DISCIPLINARY HEARINGS, COURT REPORTERS, OTHER 2,000 2,000 mo_ 001-0104-511.23-08 Recodification 2,853 3,083 5,000 5,000 Contractual Services 6,838 7,660 10,350 9,955 001-0104-511.35-03 Office 1,286 1,524 2,000 2,000 001-0104-511.37-05 Telephone 1,383 1,583 1,695 500 LEVEL TEXT TEXT AMT 1 OTHER 20 CELL PHONE STIPEND (BROCK) 480 500 001-0104-511.38-01 Training & Travel 259 14 355 600 001-0104-511.38-05 Dues,Mbrships,Books/Subs 384 365 400 400 001-0104-511.39-01 Advertisement 11,404 15,301 14,000 15,000 001-0104-511.39-05 Postage 328 286 350 350 Commodities 15,044 19,073 18,800 18,850 001-0104-511.42-09 Computer Hardware 860 001-0104-511.42-11 Computer Software 1,810 1,900 LEVEL TEXT TEXT AMT 14 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 3 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 1 LASERFICHE 1,900 1,900 e Capital Outlay 1,810 860 1,900 City Clerk 166,646 174,622 175,320 173,585 li 11 15 f rL rs Fund: 001 General Department: 01 General Government Division: 05 Corporate Counsel The broad function of this program is to provide legal services to the City Commission, City Manager, and staff through a law firm retained to function as City Attorney, as well as to the Planning Board through a part-time assistant City Attorney. Corporate Counsel renders legal opinions, prepares ordinances, resolutions, municipal orders, and contracts. They also handle litigation involving the city. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 L Personal Services 25,236 25,894 25,060 27,565 Contractuals 153,434 163,366 141,055 141,095 is Commodities 3,880 5,265 3,600 3,500 C` Capital Outlay 182,550 194,525 169,715 172,160 Funded Staffing Level 1 1 1 1 16 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted kk_ ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Corporate Counsel 001-0105-511.10-01 Full Time/Regular 11,207 11,207 11,165 11,165 001-0105-511.10-05 Longevity 1,205 1,205 1,200 1,200 001-0105-511.14-01 FICA 570 578 565 730 p 001-0105-511.14-03 Medicare 133 135 135 170 4' r 001-0105-511.14-11 CERS - Non Hazardous 2,006 2,115 2,345 2,420 001-0105-511.14-17 Workers' Compensation 20 15 15 20 001-0105-511.14-19 Unemployment 10 74 40 5 001-0105-511.14-21 Life Insurance 510 592 595 610 001-0105-511.14-23 Cafeteria/Flex Plan 9,575 9,973 9,000 11,245 Personal Services 25,236 25,894 25,060 27,565 001-0105-511.21-02 Liability 1,186 1,250 1,055 1,095 001-0105-511.23-05 Legal 152,248 162,116 140,000 140,000 Contractual Services 153,434 163,366 141,055 141,095 001-0105-511.38-05 Dues,Mbrships,Books/Subs 3,880 5,265 3,600 3,500 L 1-* Commodities 3,880 5,265 3,600 3,500 Corporate Counsel 182,550 194,525 169,715 172,160 re 11 li If 17 1 Fund: 001 General Department: 01 General Government Division: 06 Non-Departmental This program provides funding for projects and programs, which are not directly related to any one particular department. It also serves as a disbursing cost center for grants to various agencies and organizations that provide municipal services, which the City does not currently perform. Its objective is to disburse grants to agencies based on a determination of need of the City and correlation of service to legality of City undertaking said funding. It alsoYgYYg9•is provides internal accounting controls and monitoring of non-departmental programs and City grants. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services Contractuals 118,500 Commodities Contributions 370,000 263,200 298,570 225,000 370,000 263,200 298,570 343,500 18 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Non - Departmental 001-0106-511.23-16 Animal Control (County) 118,500 LEVEL TEXT TEXT AMT 1 COUNTY MAINTAINED ANIMAL CONTROL OPERATION 118,500 118,500 F Contractual Services 118,500 001-0106-511.80-08 PATS 250,000 225,000 225,000 225,000 001-0106-511.80-11 Paxton Park Golf Board 21,000 001-0106-511.80-26 Boys & Girls Club 2,500 001-0106-511.80-53 Chamber - Legis Lobbyist 14,000 14,000 14,000 001-0106-511.80-66 War Memorial 15,000 001-0106-511.80-69 Convention Ctr Corp 75,000 57,070 001-0106-511.80-70 Lowertown Renaissance Ass 10,000 001-0106-511.80-73 Brooks Stadium Comm. 9,200 Contributions 370,000 263,200 298,570 225,000 F Non - Departmental 370,000 263,200 298,570 343,500 19 Fund: 001 General Department: 01 General Government Division: 07 Memberships & Contingency This program provides funding for general contingencies in the general fund. It provides financial support for special or unforeseen expenditures. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services Contractuals 75,499 25,217 89,225 104,350 Commodities 23,496 18,227 21,255 21,255 Contributions 98,995 43,444 110,480 125,605 i 20 4 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY ri WORKSHEET: DRAFTEXP FISCAL YEAR 2013 l' L Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 1 Memberships & Contingency 001-0107-511.22-05 Office Equipment 4,138 4,549 4,200 4,200 LEVEL TEXT TEXT AMT 1 ANNUAL AND ONGOING MAINTENANCE FOR POSTAGE 4,200 4,200 001-0107-511.23-07 Other 3,429 151 3,500 001-0107-511.24-13 Property taxes 291 311 400 150 001-0107-511.24-14 Unemployment - Op Ef Plan 67,641 20,206 3,000 001-0107-511.24-50 Reserved 78,125 50,000 001-0107-511.24-52 Commission Reserve 50,000 LEVEL TEXT TEXT AMT 1 COMMISSION CONTINGENCY 50,000 50,000 Contractual Services 75,499 25,217 89,225 104,350 001-0107-511.38-05 Dues,Mbrships,Books/Subs 23,496 18,227 21,255 21,255 LEVEL TEXT TEXT AMT 1 KLC 6,870 PADD 7,210 1-69 2,500 NLC 1,860 CHAMBER OF COMMERCE 1,290 TENN RIVER VALLEY ASSOC 1,000 TENN-TOM BIGBY 175 JACKSON PURCHASE RC&D 100 OTHER 250 21,255 Commodities 23,496 18,227 21,255 21,255 Memberships & Contingency 98,995 43,444 110,480 125,605 21 IC _- i R Fund: 001 General Department: 01 General Government Division: 09 Civic Beautification The Civic Beautification Board is organized to study, investigate, and recommend plans for improving the environment, health, sanitation, safety, and cleanliness of the City of Paducah. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services Contractuals Commodities 3,768 1,613 3,810 3,800 Capital Outlay 3,768 1,613 3,810 3,800 r• DIVISION OUTPUTS Promote public interest in the general improvement of the appearance of the City Act as hostess for the Mayor of Paducah Beautify the streets, highways, alleys, lots, and yards in the City of Paducah Encourage the placing, planting, and/or preservation of trees, flowers, plants and shrubbery, and other objects of ornamentation in the City 22 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Civic Beautification 001-0109-511.35-03 Office 25 001-0109-511.39-09 Promotions 3,768 1,613 3,785 3,800 LEVEL TEXT TEXT AMT 1 ADOPT A SPOT - ID SIGNS & OTHER NOTICES & BPS 1,000 MAINT FOR 4 WELCOME TO PADUCAH SIGNS 1,000 ANNUAL BUSINESS AWARDS 500 DOGWOOD TRAIL CERT. & PHOTOS ON & OFF TRAIL 65 DOGWOOD TRAIL RECEPTION 250 PROMOTIONS 85 MARKETING FOR TRAIL 900 3,800 Commodities 3,768 1,613 3,810 3,800 Civic Beautification 3,768 1,613 3,810 3,800 General Government 1,460,485 1,260,186 1,364,255 1,422,970 it i i`. H- 23 4iI I! F; Fund: 001 General Department: 02 Finance Division: 01 Administration The overall operation of the Finance Department is managed by the Finance Director to bring about the most effective use of the City's resources for all taxpayer services. Administration oversees the general operation, which includes, but is not limited to: Budget Preparation, Accounting/Payroll, Debt Management, Procurement/Budgeting Monitoring, Revenue Collection operations, Business License/Payroll Taxes, Cash/Investments Management, and technical assistance to other City departments, governmental agencies, and outside agencies. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted r g p p 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 150,237 161,794 254,645 236,205 Contractuals 1,663 1,749 2,370 2,025 Commodities 6,310 8,715 9,330 7,880 Capital Outlay 2,105 900 158,210 172,258 268,450 247,010 Funded Staffing Level 2 2 2 2 DIVISION OUTPUTS Oversight of department functions Issuance of annual budget Issuance of annual financial report FY2013 OBJECTIVES Maintain GFOA Certificate of Excellence for annual CAFR T Apply for GFOA Distinguished Budget Award Review and update financial policies 24 is RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 I_ Finance Administration 001-0201-512.10-01 Full Time/Regular 104,083 100,358 160,920 144,750 001-0201-512.10-05 Longevity 1,956 1,846 2,400 1,200 001-0201-512.14-01 FICA 6,972 6,801 9,740 8,575 001-0201-512.14-03 Medicare 1,607 1,590 2,545 2,250 001-0201-512.14-11 CERS - Non Hazardous 6,889 18,067 30,280 29,600 001-0201-512.14-13 NRS - Deferred Comp 6,108 5,923 001-0201-512.14-15 Deferred compensation 6,008 22,000 22,500 001-0201-512.14-17 Workers' Compensation 215 150 195 210 001-0201-512.14-19 Unemployment 94 631 510 35 001-0201-512.14-21 Life Insurance 222 224 300 305 001-0201-512.14-23 Cafeteria/Flex Plan 17,941 16,570 19,275 20,300 001-0201-512.16-35 Automobile allowance 4,150 3,254 6,000 6,000 001-0201-512.16-45 Gym Reimbursement 372 480 480 Personal Services 150,237 161,794 254,645 236,205 001-0201-512.21-01 Bonds 228 245 245 230 001-0201-512.21-02 Liability 1,435 1,504 1,725 1,795 001-0201-512.22-03 Copiers 400 Contractual Services 1,663 1,749 2,370 2,025 001-0201-512.35-03 Office 1,246 1,332 1,935 1,500 001-0201-512.37-05 Telephone 886 973 1,220 580 i!. LEVEL TEXT TEXT AMT i? 1 LONG DISTANCE 100 is CELL PHONE STIPEND 480 580 001-0201-512.38-01 Training & Travel 3,533 5,734 5,000 4,600 LEVEL TEXT TEXT AMT 1 CPE REQUIREMENTS (PERKINS - 40 HOURS) : GFOA NATIONAL CONFERENCE (HOTEL, TRVL, REGIS) 2,600 EMPLOYEE BIRTHDAYS, PIP, BUDGET CONFERENCES 2,000 4,600 001-0201-512.38-05 Dues,Mbrships,Books/Subs 633 642 1,125 1,150 001-0201-512.39-05 Postage 12 34 50 50 Commodities 6,310 8,715 9,330 7,880 001-0201-512.42-09 Computer Hardware 2,105 900 Capital Outlay 2,105 900 Administration 158,210 172,258 268,450 247,010 25 is iff i4 Fund: 001 General Department: 02 Finance Division: 02 Accounting & Budget This division is responsible for preparing and assisting in the preparation of financial reports, including monthly financial statements, the annual budget, and the CAFR. The City's CAFR includes a management discussion and analysis, statistics, and meets the highest standards in governmental financial reporting. This division also processes bi- weekly payroll for approximately 300 full-time employees and prepares all manner of F payroll-related reports. They also receive and process all purchase requisitions entered by departments, issuing over 7,500 vendor payments a year. r_= BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 210,328 222,234 245,580 250,055 Contractuals 54,489 56,028 58,595 61,645 Commodities 15,390 15,629 18,295 16,350 Capital Outlay 4,177 1,725 284,384 293,891 324,195 328,050 Funded Staffing Level 4 4 4 4 C' DIVISION OUTPUTS Financial statements Budget preparation assistance Purchasing Payroll Fixed asset records Audit support FY2013 OBJECTIVES Shorten the length of time between month-end and system close Improve efficiency of audit by preparing annual accrual adjustments Promote professional development within division by offering training opportunities Complete cross training within division Invest funds to maximize earning potential 26 l RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 I h - j Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Accounting & Budget 001-0202-512.10-01 Full Time/Regular 150,855 156,700 176,000 175,195 001-0202-512.10-05 Longevity 1,107 1,304 1,500 1,500 001-0202-512.12-01 Full Time/Regular OT 55 001-0202-512.14-01 FICA 8,897 9,242 9,600 10,265 001-0202-512.14-03 Medicare 2,081 2,162 2,245 2,400 001-0202-512.14-11 CERS - Non Hazardous 24,557 26,592 31,425 34,545 001-0202-512.14-17 Workers' Compensation 250 200 200 230 001-0202-512.14-19 Unemployment 130 952 495 40 001-0202-512.14-21 Life Insurance 489 566 595 610 001-0202-512.14-23 Cafeteria/Flex Plan 21,662 23,904 22,265 24,310 001-0202-512.16-45 Gym Reimbursement 300 612 1,200 960 E_ Personal Services 210,328 222,234 245,580 250,055 001-0202-512.20-02 Audit 29,880 30,680 29,930 33,000 LEVEL TEXT TEXT AMT 1 GENERAL FUND PORTION OF THE FY2012 FINANCIAL AUDIT 32,500 H- 32,500 001-0202-512.21-02 Liability 2,322 2,307 2,220 2,315 001-0202-512.22-02 Computer Software 22,287 23,041 23,040 23,030 LEVEL TEXT TEXT AMT 1 HTE - GMBA WITH EXTENDED REPORTING 8,610 L PURCHASING/INVENTORY 5,150 PAYROLL/PERSONNEL 7,300 QREP CATALOG (PI/PR/GM) 970 ACOM (LASER PRINT CHECKS) 1,000 LL 23,030 001-0202-512.23-01 Banking & Investment 2,450 3,300 LEVEL TEXT TEXT AMT 1 US BANK - PAYROLL ACCOUNT FEE FOR DIRECT DEPOSIT 3,300 3,300 001-0202-512.23-07 Other 955 Contractual Services 54,489 56,028 58,595 61,645 001-0202-512.35-03 Office 4,867 5,521 6,175 5,000 001-0202-512.37-05 Telephone 1,654 1,422 1,370 50 001-0202-512.38-01 Training & Travel 3,637 3,862 4,400 5,300 LEVEL TEXT TEXT AMT 1 HERNDON - GFOA CONFERENCE 2,600 CPE - HERNDON (40 HRS) 1,200 27 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 E Actual Actual Revised Adopted F: ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 CPE - RUSHING (40 HRS) 1,200 PAYROLL UPDATES 300 5,300 001-0202-512.38-05 Dues,Mbrships,Books/Subs 839 679 1,550 1,600 LEVEL TEXT TEXT AMT Ii 1 KYCPA, LICENSE RENEWAL/MEMBERSHIPS HERNDON/RUSHING 750 GFOA CERTIFICATE OF ACHIEVEMENT 500 KYGFOA MEMBERSHIP 50 TECHNICAL GUIDES, BOOKS, SUBSCRIPTIONS & SUGA 300 s 1,600 ta 001-0202-512.39-05 Postage 3,911 3,610 3,600 3,200 001-0202-512.39-07 Printing 482 535 1,200 1,200 Commodities 15,390 15,629 18,295 16,350 001-0202-512.42-09 Computer Hardware 4,177 1,725 Capital Outlay 4,177 1,725 Accounting & Budget 284,384 293,891 324,195 328,050 I"! r- 28 L: i Fund: 001 General Department: 02 Finance Division: 03 Human Resources Due to implementation of the Operational Efficiency Plan, the Human Resources Department was absorbed by the Finance Department. As a result, the new cost center i Budget & HR" was formed. Budget & HR will be responsible for preparing and presenting the budget document, developing programs, and performing activities to 3 ensure that the entire range of Human Resources activities are performed within the City. BUDGET SUMMARY C Program Expense Actual Actual Revised Adopted k 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 162,408 195,325 k> Contractuals 33,920 28,860 Commodities 55,249 44,370 Capital Outlay 1,328 252,905 268,555 0 0 Funded Staffing Level 3 3 0 0 DIVISION OUTPUTS 1 k Budget preparation and monitoring Fill vacant positions Administer employee Wellness Program Employee training and development Develop and administer personnel policies and procedures THIS DIVISION IN FINANCE HAS BEEN COMBINED WITH RISK MANAGEMENT SEE HUMAN RESOURCES—3511). 29 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 a t i Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Human Resources 001-0203-512.10-01 Full Time/Regular 112,105 133,984 001-0203-512.10-02 Part Time/Regular 27 001-0203-512.10-05 Longevity 652 787 001-0203-512.14-01 FICA 6,424 7,548 001-0203-512.14-03 Medicare 1,502 1,765 001-0203-512.14-11 CERS - Non Hazardous 18,793 22,932 001-0203-512.14-17 Workers' Compensation 160 150 i` 001-0203-512.14-19 Unemploymentpyment 96 823 001-0203-512.14-21 Life Insurance 287 379 001-0203-512.14-23 Cafeteria/Flex Plan 22,362 26,957 a Personal Services 162,408 195,325 001-0203-512.21-02 Liability 2,022 1,993 001-0203-512.22-02 Computer Software 3,619 3,619 001-0203-512.22-03 Copiers 852 1,275 001-0203-512.23-07 Other 15,893 9,838 001-0203-512.24-28 Life Insurance - Retirees 4,150 4,392 001-0203-512.24-33 Employee Assist Program 7,384 7,743 Contractual Services 33,920 28,860 i1 001-0203-512.35-03 Office 1,890 2,927 r 001-0203-512.37-05 Telephone 1,900 2,061 Is 001-0203-512.38-01 Training & Travel 6,707 725 001-0203-512.38-03 Training - Special (HR) 1,548 II 001-0203-512.38-05 Dues,Mbrships,Books/Subs 3,080 3,210 001-0203-512.39-01 Advertisement 10,534 8,682 001-0203-512.39-05 Postage 698 554 001-0203-512.39-25 Testing Materials 4,182 153 001-0203-512.39-27 Post-Employment Test 10,884 10,147 001-0203-512.39-28 Compliance-employment 13,826 15,911 Commodities 55,249 44,370 F 001-0203-512.42-09 Computer Hardware 1,328 i'. Capital Outlay 1,328 Human Resources 252,905 268,555 30 is Fund: 001 General Department: 02 Finance Division: 05 Revenue Revenue is responsible for the billing, collection, and record maintenance of approximately 13,000 property tax bills (real and personal) each year. In addition, they issue approximately 3,500 business licenses, collect quarterly payroll taxes from over 3,000 entities, and receive municipal insurance premium taxes. This division is responsible for collecting and/or processing all miscellaneous revenue received by the City from all sources. They also coordinate collection efforts with a collection agency and/or legal staff to collect on delinquent accounts. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted r 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 249,497 259,026 251,360 279,950 Contractuals 75,006 74,162 88,020 88,645 Commodities 38,502 39,293 44,795 35,925 Capital Outlay 1,328 5,436 364,333 377,917 384,175 404,520 Funded Staffing Level 5 5 5 5 DIVISION OUTPUTS Property tax bill preparation and collection Payroll tax collection Issuance of business licenses Collection and processing of miscellaneous revenue FY2013 OBJECTIVES Promote professional development within division by offering training opportunities Technological update in cash management techniques 31 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Revenue 001-0205-512.10-01 Full Time/Regular 173,639 181,593 172,300 189,885 001-0205-512.10-05 Longevity 1,364 1,608 1,860 1,980 001-0205-512.12-01 Full Time/Regular OT 221 001-0205-512.14-01 FICA 10,269 10,718 10,845 11,185 001-0205-512.14-03 Medicare 2,401 2,507 2,540 2,615 s 001-0205-512.14-11 CERS - Non Hazardous 28,276 31,228 35,005 37,510 001-0205-512.14-17 Workers' Compensation 275 220 225 250 001-0205-512.14-19 Unemployment 149 1,098 550 45 001-0205-512.14-21 Life Insurance 638 740 745 760 001-0205-512.14-23 Cafeteria/Flex Plan 32,025 28,570 26,570 35,000 001-0205-512.16-45 Gym Reimbursement 240 744 720 720 Personal Services 249,497 259,026 251,360 279,950 001-0205-512.21-02 Liability 2,852 2,905 2,740 2,855 001-0205-512.22-02 Computer Software 9,246 9,246 18,720 15,290 LEVEL TEXT TEXT AMT 1 HTE - NAVI - TAX BILLING 9,145 CASH RECIEPTS - AS400 2,000 BUSINESS LICENSE 3,175 Q REP CATALOG (CR/MR/OL) 970 15,290 001-0205-512.23-01 Banking & Investment 586 2,296 5,335 600 H 001-0205-512.23-03 Data Processing 4,320 3,360 2,900 2,900 LEVEL TEXT TEXT AMT 1 INFO SEND - PROPERTY TAX OUTSOURCE BILLING 2,900 2,900 001-0205-512.23-06 Temporaries 18,002 16,355 18,325 17,000 001-0205-512.23-11 McCracken County PVA 40,000 40,000 40,000 50,000 LEVEL TEXT TEXT AMT 1 STATUTORY REQUIREMENT ANNUAL PAYMENT TO PVA 50,000 50,000 Contractual Services 75,006 74,162 88,020 88,645 001-0205-512.33-03 Equipment 373 001-0205-512.35-03 Office 5,643 5,783 5,720 4,900 001-0205-512.37-05 Telephone 2,460 2,560 2,400 150 001-0205-512.38-01 Training & Travel 3,991 2,631 4,500 3,900 LEVEL TEXT TEXT AMT 1 HTE SUGA, KOLA CONFERENCE 3,900 32 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 3,900 001-0205-512.38-05 Dues,Mbrships,Books/Subs 605 628 700 650 001-0205-512.39-01 Advertisement 684 684 925 925 001-0205-512.39-05 Postage 18,379 16,800 17,950 17,000 001-0205-512.39-07 Printing 6,367 10,207 12,600 8,400 1 LEVEL TEXT TEXT ANT 1 INFO SEND PROPERTY TAX MAILERS (3X/YEAR) 1,600 PAYROLL QUARTER FORMS (4X/YEAR) 3,600 BUSINESS ANNUAL FORMS (APPLICATIONS/LISC FORMS) 1,600 CASH RECEIPTS & ENVELOPES 1,600 8,400 Commodities 38,502 39,293 44,795 35,925 001-0205-512.42-09 Computer Hardware 1,328 5,436 Capital Outlay 1,328 5,436 Revenue 364,333 377,917 384,175 404,520 Finance 1,059,832 1,112,621 976,820 979,580 Ili r 1 I' 33 Fund: 001 General Department: 03 PRDA Division: 01 Administration BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 117,068 110,310 112,315 Contractuals 895 930 Commodities 1,629 9,830 9,480 Capital Outlay 2,112 1,000 0 $120,809 121,035 123,725 Funded Staffing Level 0 0 1 1 34 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY r WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 PRDA Administration 001-0301-518.10-01 Full Time/Regular 79,115 73,910 75,200 001-0301-518.10-05 Longevity 202 180 240 001-0301-518.14-01 FICA 4,852 4,425 4,670 001-0301-518.14-03 Medicare 1,135 1,035 1,095 I 001-0301-518.14-11 CERS - Non Hazardous 14,654 15,275 16,015 001-0301-518.14-17 Workers' Compensation 44 95 110 001-0301-518.14-19 Unemployment 485 240 20 001-0301-518.14-21 Life Insurance 148 150 155 001-0301-518.14-23 Cafeteria/Flex Plan 9,948 9,000 8,810 001-0301-518.16-35 Automobile allowance 6,485 6,000 6,000 Personal Services 117,068 110,310 112,315 001-0301-518.21-02 Liability 895 930 j„. Contractual Services 895 930 001-0301-518.35-03 Office 169 1,065 1,150 001-0301-518.37-05 Telephone 504 775 480 i3 LEVEL TEXT TEXT AMT 1 CELL PHONE STIPEND 480 480 h-: l'= 001-0301-518.38-01 Training & Travel 956 6,990 7,500 001-0301-518.38-05 Dues,Mbrships,Hooks/Subs 1,000 350 LEVEL TEXT TEXT AMT 1 IEDC MEMBERSHIP 350 350 Commodities 1,629 9,830 9,480 001-0301-518.42-09 Computer Hardware 2,112 1,000 jt LEVEL TEXT TEXT AMT 1 COLOR PRINTER 1,000 1,000 Capital Outlay 2,112 1,000 Administration 120,809 121,035 123,725 PRDA 120,809 121,035 123,725 35 P Fund: 001 General Department: 05 Information Technology Division: 01 Administration Our mission is to provide voice and data network services and support to employees of the City of Paducah and McCracken County Governments so that they may serve the citizens in an efficient manner. As a result of the Operational Efficiency Plan, Information Systems absorbed the GIS Division of Engineering and was renamed Information Technology to reflect its expanded responsibilities. In conjunction with the original GIS objectives, Information Technology is to provide the implementation of Geographic Information System (GIS) for the City, in order to maintain records on a computer based mapping system. This process will link the data of hardcopy and data based records with digital map graphics, in order to eliminate the inefficient process of redundant record keeping by several departments throughout the City. This will improve City services through the use of automated facility management and land management system, and eventually, public safety, environmental, KRS 100 compliance, and economic development activities. ff BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 436,154 388,248 481,365 496,175 Contractuals 42,500 54,094 67,500 120,530 Commodities 10,518 11,191 33,610 75,965 Capital Outlay 70,773 6,500 46,500 489,172 524,306 588,975 739,170 Funded Staffing Level 6 6 6 6 DIVISION OUTPUTS Service PCs/laptops Service phones Network operation support Network security FY2013 OBJECTIVES 36 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY F f= WORKSHEET: DRAFTEXP FISCAL YEAR 2013 f- I- li r Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Information Technology Administration 001-0501-514.10-01 Full Time/Regular 307,078 272,299 341,470 339,725 r 001-0501-514.10-05 Longevity 2,336 2,424 2,460 2,520 001-0501-514.14-01 FICA 18,155 16,038 18,900 20,240 001-0501-514.14-03 Medicare 4,246 3,751 4,420 4,735 001-0501-514.14-11 CERS - Non Hazardous 51,440 48,066 62,805 68,645 001-0501-514.14-17 Workers' Compensation 490 390 1,430 460 001-0501-514.14-19 Unemployment 271 1,699 985 80 001-0501-514.14-21 Life Insurance 765 740 895 910 ff 001-0501-514.14-23 Cafeteria/Flex Plan 45,350 36,818 42,000 52,860 it 001-0501-514.16-35 Automobile allowance 6,023 6,023 6,000 6,000 Personal Services 436,154 388,248 481,365 496,175 001-0501-514.21-02 Liability 3,877 4,298 4,000 5,640 j` 001-0501-514.22-01 Computer Hardware 6,297 5,552 6,950 54,030 LEVEL TEXT TEXT AMT 1 IBM AS/400 HARDWARE SUPPORT 3,000 IBM AS/400 SOFTWARE MAINTENANCE FOR IS OS 7,250 IBM AS/400 SOFTWARE MAINTENANCE D82 WEB QUERY 1,250 MDB MESSAGE SWITCH 12,095 STATE INTERFACE 2,970 1841 EDGE ROUTER (FTX936Y1LC) 195 PIX 515E (808381546) 1,105 i 2811 - (FTX1108A4T1) 670 3560 - (FOC 1048Y3FA) 535 1841 (JSA) - (FTX13088845) 195 1841 (GIS) - (FTX1016Y09V) 195 BARRACUDA M/A SPAM FIREWALL ENERGIZE UPDATE 550 BARRACUDA M/A SPAM FIREWALL INSTANT REPLACEMENT 550 BARRACUDA M/A WEB FILTER TISA 550 BARRACUDA M/A OPEN INTERNET 550 BARRACUDA M/A WEB FILTER 610 ENERGIZE UPDATE 2,400 BARRACUDA M/A WEB FILTER 610 INSTANT REPLACEMENT 2,000 WEB SERVER CERTIFICATES (OWA) 400 HTE HELP TRAINING 5,800 POSSIBLE REDUNDANT NETMOTION ANNIAL MAINTENANCE 1,600 LOCATION TECHNOLOGIES ANNUAL MAINTENANCE 2,450 CANON I8000S PLOTTER INK/PAPER/MAINTENANCE 2,600 LASERFICHE ANNUAL MAINTENANCE 5,120 54,030 001-0501-514.22-02 Computer Software 24,028 34,280 42,400 32,210 LEVEL TEXT TEXT AMT 1 HTE - QREP ADMINISTRATOR/END USER 1,560 37 1. RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY r WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 ti HTE DMS MAINTENANCE AGREEMENT 1,055 is L LOOKING GLASS ANNUAL M/A - ADDRESS FOR LAND 2,025 LOOKING GLASS ANNUAL M/A - COMMUNITY MA 2,025 GTG - LOOKING GLASS ANNUAL MA - VIEWER 2,700 I k BARRACUDA ANNUAL M/A - WEB FILTER HOT SPOT 600 I= ESRI ANNUAL MAINTENANCE 20,945 ONSSI CAMERA S/W MAINTENANCE 1,300 r 32,210 I 001-0501-514.23-07 Other 8,298 9,964 14,150 28,650 LEVEL TEXT TEXT AMT 1 ANNUAL WEB DOMAIN NAME REGISTRATIONS 1,050 Ii MISC (NETWORK WORK - 20 HRS @ $110) 2,200 MISC (TELEPHONE WORK - 20 HRS @ $70) 1,400 ANNUAL MAP/GIS CONSORTIUM FEE 6,000 MIOCON MISC/EMERGENCY CONSULT (40 HOURS/$110/HR) 4,400 ACCIDENTS/CONTINGENCY 8,000 r E-TEL MISCELLANEOUS PHONE WORK (80HRS @ $70/HR) 5,600 28,650 Contractual Services 42,500 54,094 67,500 120,530 001-0501-514.33-03 Equipment 1,000 1,000 LEVEL TEXT TEXT AMT 1 MDT H/W SRVC, KEYBOARDS, DISPLAYS, SYS BOARDS 1,000 is 1,000 001-0501-514.35-03 Office 1,693 1,020 3,500 3,000 001-0501-514.37-05 Telephone 7,476 7,226 10,660 53,265 r LEVEL TEXT TEXT AMT F- 1 VERIZON WIRELESS - 6 CARDS (5 - I/T, 1 CM) 3,120 CELL PHONE STIPENDS (6 @ $480/YEAR) 2,880 VERIZON WIRELESS LAPTOPS (4 @ $43/MONTH) 2,065 NORLIGHT(CINERGY INT T1/SPAN FILTERING)$601/MONTH 7,200 VCI INTERNET ($420/MONTH) 5,040 ATT PHONE BILL (1550/MONTH) 18,600 TNCI LONG DISTANCE 1,560 E-TELL YEARLY FEE 12,500 ATT & OTHER 300 53,265 001-0501-514.38-01 Training & Travel 1,318 2,250 17,585 17,050 LEVEL TEXT TEXT AMT 1 2012 KENTUCKY GIS CONFERENCE (3 PEOPLE) 1,800 38 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY r, I° WORKSHEET: DRAFTEXP FISCAL YEAR 2013 i Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Ft ERSI TRAINING FOR NEW GIS STAFF 3,850 2012 ESRI ANNUAL CONFERENCE (2 PEOPLE) 5,000 BEN-KAPA FALL AND SPRING CONFERENCE 1,200 CHINO - LAND SURVEYOR CONFERENCE 1,200 NET ADMIN AND NET TECH TRAINING 3,500 MILEAGE 500 17,050 001-0501-514.38-05 Dues,Mbrships,Books/Subs 662 765 1,550 LEVEL TEXT TEXT AMT 1 BOOKS, MAGAZINES, REFERENCE MATERIALS 750 PROFESSIONAL ASSOCIATION (GISP,AICP,IT,ECT) 800 1,550 001-0501-514.39-05 Postage 31 33 100 100 Commodities 10,518 11,191 33,610 75,965 001-0501-514.42-01 Furniture & Fixtures 1,200 001-0501-514.42-09 Computer Hardware 7,646 6,500 23,000 LEVEL TEXT TEXT AMT 1 GIS REPLACEMENT SERVER AND/OR AMAZON EC2 6,500 Ik MISCELLANEOUS HARDWARE 8,000 REPLACE GIS LAPTOP AND MONITOR 3,000 VOIP PHONE SYSTEM EXPANSION STARTUP/TESTING 5,500 23,000 001-0501-514.42-11 Computer Software 63,127 19,600 LEVEL TEXT TEXT AMT 1 MISC SOFTWARE 8,000 WINDOWS 7 PROFESSIOANL 64-BIT OS/3 LICENSES @ $200 600 F LOCATION TECH SOFTWARE, CONFIGURATION SERVICES 6,200 POSSIBLE REDUNDANT NETMOTION SERVER 4,800 19,600 001-0501-514.42-13 Equipment - Communication 2,700 F Capital Outlay 70,773 6,500 46,500 Administration 489,172 524,306 588,975 739,170 Information Technology 489,172 524,306 588,975 739,170 39 Fund: 001 General Department: 08 Inspection Division: 01 Administration The overall operation of the Inspection Department is managed by the Director/Chief Building Inspector to oversee the professional operation of the department. Administration enforces all applicable federal, state, and local laws, rules, and fr regulations mandated to the department and maintains current and correct information, records, and certification on all projects within their jurisdiction. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 158,361 161,979 116,095 Contractuals 4,802 3,650 3,035 Commodities 11,737 10,923 13,680 Capital Outlay 1,778 73,065 174,900 178,330 205,875 0 Funded Staffing Level 2 2 2 0 DIVISION OUTPUTS Enforce laws, rules, and regulations Issue building and electrical permits Maintain current property records on all projects within jurisdiction THIS DIVISION IN INSPECTIONS HAS BEEN COMBINED WITH THE FIRE DEPARTMENT (SEE FIRE DEPARTMENT— 1801) 40 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Inspection T. Administration 001-0801-516.10-01 Full Time/Regular 103,685 105,213 61,315 001-0801-516.10-05 Longevity 1,749 1,809 1,800 001-0801-516.12-01 Full Time/Regular OT 1,900 001-0801-516.14-01 FICA 6,544 6,625 6,655 001-0801-516.14-03 Medicare 1,531 1,549 1,560 001-0801-516.14-11 CERS - Non Hazardous 18,089 19,350 21,635 001-0801-516.14-17 Workers' Compensation 2,195 1,755 1,690 001-0801-516.14-19 Unemployment 95 679 340 001-0801-516.14-21 Life Insurance 255 296 300 001-0801-516.14-23 Cafeteria/Flex Plan 18,075 18,620 18,000 001-0801-516.16-35 Automobile allowance 6,023 6,023 900 h' 001-0801-516.16-45 Gym Reimbursement 120 60 Personal Services 158,361 161,979 116,095 001-0801-516.21-01 Bonds 102 102 105 001-0801-516.21-02 Liability 1,312 1,331 1,240 001-0801-516.22-06 Communication Equipment 3,388 2,217 1,690 Contractual Services 4,802 3,650 3,035 001-0801-516.35-03 Office 6,642 6,249 9,150 is 001-0801-516.37-05 Telephone 2,108 2,940 2,940 001-0801-516.38-01 Training & Travel 2,336 1,434 540 001-0801-516.38-05 Dues,Mbrships,BOOks/Subs 349 300 550 001-0801-516.39-07 Printing 302 500 Commodities 11,737 10,923 13,680 I, 001-0801-516.42-09 Computer Hardware 1,778 40,000 001-0801-516.42-11 Computer Software 16,700 001-0801-516.42-12 Equipment - Safety 2,500 001-0801-516.42-17 Equipment - Office 13,865 Capital Outlay 1,778 73,065 Administration 174,900 178,330 205,875 I 41 is kIkt Fund: 001 General Department: 08 Inspection Division: 02 Construction This division ensures that building and electrical work done within their jurisdiction complies with codes, laws, and regulations mandated by the State of Kentucky and the City of Paducah. Not only are building plans reviewed for compliance with codes, but inspections are also made at predetermined stages of construction. Inspectors advise and confer with contractors and/or property owners before and during construction to help ensure construction and/or alteration compliance. is is BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 239,796 298,945 326,920 Contractuals 17,352 17,064 16,585 Commodities 20,751 22,993 24,370 Capital Outlay 277,899 339,002 367,875 0 Funded Staffing Level 4 4 5 0 DIVISION OUTPUTS Review building plans for compliance with codes Conduct building and electrical inspections Advise and confer with contractors and/or property owners on building projects THIS DIVISION IN INSPECTIONS HAS BEEN COMBINED WITH THE FIRE DEPARTMENT (SEE FIRE DEPARTMENT— 1805) 42 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 F_ Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Construction 001-0802-516.10-01 Full Time/Regular 169,892 206,433 225,815 001-0802-516.10-05 Longevity 1,265 1,507 1,560 001-0802-516.12-01 Full Time/Regular OT 724 1,328 1,000 L 001-0802-516.14-01 FICA 9,762 11,843 12,605 001-0802-516.14-03 Medicare 2,283 2,770 2,950 001-0802-516.14-11 CERS - Non Hazardous 27,853 35,845 43,295 fI 001-0802-516.14-17 Workers' Compensation 4,330 4,385 4,370 001-0802-516.14-19 Unemployment 147 1,257 680 001-0802-516.14-21 Life Insurance 510 717 745 001-0802-516.14-23 Cafeteria/Flex Plan 22,700 32,243 33,000 001-0802-516.16-40 Boot Allowance 330 497 900 001-0802-516.16-45 Gym Reimbursement 120 Personal Services 239,796 298,945 326,920 001-0802-516.21-02 Liability 2,149 2,637 2,475 001-0802-516.21-05 Vehicle 2,975 3,123 2,570 001-0802-516.22-02 Computer Software 11,097 10,041 10,040 001-0802-516.23-04 Laundry 1,131 1,263 1,500 Contractual Services 17,352 17,064 16,585 001-0802-516.31-03 Fuel 3,026 4,295 5,200 is 001-0802-516.33-01 Fleet Charges 2,591 4,506 3,000 001-0802-516.33-02 Vehicle Lease 9,351 7,982 6,760 001-0802-516.37-05 Telephone 3,263 3,086 2,140 001-0802-516.38-01 Training & Travel 1,990 2,482 6,070 001-0802-516.38-05 Dues,Mbrships,Books/Subs 530 642 1,200 Commodities 20,751 22,993 24,370 Construction 277,899 339,002 367,875 I' f F 43 Fund: 001 General Department: 08 Inspection Division: 03 Code Enforcement The Code Enforcement Division enforces all applicable laws, rules, and regulations, in V order to provide a healthy, clean, and pleasant environment for the citizens of Paducah. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 187,521 151,541 $163,680 Contractuals 189,299 125,226 160,490 Commodities 22,324 20,300 28,540 Capital Outlay 399,144 297,067 $352,710 0 Funded Staffing Level 4 5 4 0 DIVISION OUTPUTS Enforce City of Paducah Nuisance Code Ordinance Enforce the City's weed, litter,junk, abandoned autos, noise, and trash ordinances Enforce the Property Maintenance Code, as adopted by the City Commission THIS DIVISION IN INSPECTIONS HAS BEEN COMBINED WITH THE FIRE DEPARTMENT (SEE FIRE DEPARTMENT— 1806) 44 II RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1!- - Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 11 1_ Property Maintenance 001-0803-516.10-01 Full Time/Regular 127,951 107,656 96,820 001-0803-516.10-02 Part Time/Regular 3,040 k f'001-0803-516.10-05 Longevity 829 885 780 L 001-0803-516.12-01 Full Time/Regular OT 56 500 Ic___ 001-0803-516.14-01 FICA 7,603 6,408 8,215 001-0803-516.14-03 Medicare 1,778 1,499 1,910 001-0803-516.14-11 CERS - Non Hazardous 20,787 18,147 25,170 001-0803-516.14-17 Workers Compensation 2,335 1,875 1,805 001-0803-516.14-19 Unemployment 110 651 395 001-0803-516.14-21 Life Insurance 510 458 595 001-0803-516.14-23 Cafeteria/Flex Plan 25,325 13,749 24,000 001-0803-516.16-40 Boot Allowance 237 213 450 Personal Services 187,521 151,541 163,680 001-0803-516.21-02 Liability 3,025 3,013 2,560 001-0803-516.21-05 Vehicle 2,389 1,797 1,430 001-0803-516.23-06 Temporaries 6,500 k 001-0803-516.23-10 Tree/Weed/Debris Mgmt 112,370 74,700 80,000 001-0803-516.23-13 Demolition 71,515 45,716 70,000 Contractual Services 189,299 125,226 160,490 001-0803-516.31-03 Fuel 3,782 4,103 6,340 001-0803-516.33-01 Fleet Charges 1,251 1,746 2,700 001-0803-516.33-02 Vehicle Lease 5,110 4,266 4,100 001-0803-516.37-05 Telephone 2,120 1,745 1,860 001-0803-516.38-01 Training & Travel 4,040 001-0803-516.38-05 Dues,Mbrships,Books/Subs 25 25 300 001-0803-516.39-05 Postage 9,731 8,026 8,000 001-0803-516.39-07 Printing 305 389 1,200 Commodities 22,324 20,300 28,540 Property Maintenance 399,144 297,067 352,710 45 L r H Fund: 001 General Department: 08 Inspection Division: 04 Neighborhood Redevelopment Aggressive code enforcement is a vital key to the redevelopment of neighborhoods in decline with large percentages of dilapidated structures. This division focuses on defined neighborhoods in the redevelopment process, resulting in a more inviting area with large increases in assessed property values. The code enforcement officer becomes familiar with the area, to learn where the problems and weaknesses are, while overseeing all code enforcement related activities. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 1,046 Contractuals Commodities 63 Capital Outlay 1,109 0 0 0 Funded Staffing Level 0 0 0 0 DIVISION OUTPUTS Oversee code enforcement related activities in redevelopment neighborhoods FY2013 — DUE TO THE OPERATIONAL EFFICIENCY PLAN, DIV. 0804 HAS BEEN ELIMINATED. 46 II; RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY F WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Neighborhood Redevelopmt 001-0804-516.10-01 Full Time/Regular 971 001-0804-516.14-01 FICA 60 001-0804-516.14-03 Medicare 14 001-0804-516.14-19 Unemployment 1 Personal Services 1,046 IS 001-0804-516.33-01 Fleet Charges 63 Commodities 63 Neighborhood Redevelopmt 1,109 Inspection 853,052 814,399 926,460 ii t Li H ii 47 Fund: 001 General Department: 12 Planning Division: 01 Administration This division provides overall program direction, records, personnel and budget management, and clerical support to all divisions of the department. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 234,717 224,529 231,395 241,195 Contractuals 7,748 8,732 8,330 9,325 Commodities 17,608 16,186 15,720 13,945 Capital Outlay 309 5,500 900 900 260,382 254,947 256,345 265,365 Funded Staffing Level 3 3 3 3 DIVISION OUTPUTS I' Preparation, direction, and oversight of all departmental programs and procedures Maintenance of personnel, budget, and other departmental records and l- procedures Provide clerical support to all department functions Technical and administrative support to pertinent Boards, Committees, and Commissions FY2013 OBJECTIVES Complete all priority agenda items outlined by the City Commission. 48 l'RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY rWORKSHEET: DRAFTEXP FISCAL YEAR 2013 It Actual Actual Revised Adopted I' ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Planning Administration 001-1201-513.10-01 Full Time/Regular 146,286 149,144 152,800 155,515 001-1201-513.10-05 Longevity 3,155 3,301 3,300 3,360 001-1201-513.14-01 FICA 8,847 8,967 8,930 9,290 001-1201-513.14-03 Medicare 2,069 2,097 2,090 2,175 001-1201-513.14-11 CERS - Non Hazardous 37,481 27,094 30,165 32,330 001-1201-513.14-17 Workers' Compensation 240 190 190 215 001-1201-513.14-19 Unemployment 133 949 475 40 001-1201-513.14-21 Life Insurance 383 444 445 455 001-1201-513.14-23 Cafeteria/Flex Plan 30,100 26,320 27,000 31,335 001-1201-513.16-35 Automobile allowance 6,023 6,023 6,000 6,000 001-1201-513.16-45 Gym Reimbursement 480 Personal Services 234,717 224,529 231,395 241,195 001-1201-513.21-02 Liability 1,812 1,876 1,740 1,810 001-1201-513.21-05 Vehicle 541 567 590 615 001-1201-513.22-03 Copiers 5,366 4,889 5,000 5,000 I-i+ Is LEVEL TEXT TEXT AMT 1 COPIER $5000 MAINTENANCE INCLUDES ALL SUPPLIES 5,000 5,000 001-1201-513.23-07 Other 29 1,400 1,000 1,900 I`:LEVEL TEXT TEXT AMT G 1 PROFESSIONAL SERVICES 1,900 1,900 Contractual Services 7,748 8,732 8,330 9,325 001-1201-513.31-03 Fuel 629 587 800 860 LEVEL TEXT TEXT AMT 1 215 GAL GASOLINE @ $4.00 860 860 001-1201-513.33-01 Fleet Charges 430 319 640 500 001-1201-513.33-02 Vehicle Lease 1,673 1,673 1,675 1,430 001-1201-513.35-03 Office 5,618 5,217 5,400 4,000 001-1201-513.37-05 Telephone 3,670 2,160 2,050 480 LEVEL TEXT TEXT AMT 1 CELL PHONE STIPEND 480 480 001-1201-513.38-01 Training & Travel 1,644 2,270 1,100 2,500 LEVEL TEXT TEXT AMT 49 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 1 APA CHICAGO, AFFORDABLE HOUSING CONFERENCE 2,500 2,500 001-1201-513.38-05 Dues,Mbrships,Books/Subs 773 893 800 750 001-1201-513.39-05 Postage 3,171 2,671 2,855 3,000 001-1201-513.39-07 Printing 396 400 425 Commodities 17,608 16,186 15,720 13,945 001-1201-513.42-01 Furniture & Fixtures 309 001-1201-513.42-09 Computer Hardware 5,500 900 900 LEVEL TEXT TEXT AMT 1 PC - UPCHURCH 900 900 Capital Outlay 309 5,500 900 900 Administration 260,382 254,947 256,345 265,365 L 50 I i 3 Fund: 001 General Department: 12 Planning Division: 02 Planning The Planning Division provides the community with comprehensive planning per KRS 100 and current planning/zoning. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 60,109 62,427 66,740 68,850 Contractuals 10,221 11,917 9,730 11,555 Commodities 7,678 11,361 8,990 7,900 Capital Outlay 914 78,008 86,619 85,460 88,305 Funded Staffing Level 1 1 1 1 DIVISION OUTPUTS Administration of the zoning ordinance Administration of the subdivision ordinance Administration of Annexation Incentive Ordinance Staff support to the Planning Commission, Zoning Board of Adjustment, and Historical and Architectural Review Commission (HARC), and Urban Renewal and Community Development Agency (URCDA) Comprehensive planning activities as they relate to land-use Special studies as directed (Greenway Plan/Bicycle Plan, Tree Preservation Ordinance) FY2013 OBJECTIVES Annex riverfront and floodwall berm Fountain Avenue - Begin transferring 26 vacant lots to individuals or developers to build new single-family structures and to transfer the 36 structures to individuals or contractors so that they may be rehabilitated Complete Bicycle/Greenway plan Market 14th & Madison Street Adoption of Tree Preservation Ordinance Finish KHC HOME Project Start Home Owner Assistance Program (HAP) Finish 4 exterior rehabilitation projects Finalize Downtown Design Guidelines Apply and initiate AHTF Grant in Fountain Avenue Neighborhood 51 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY r WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Planning 001-1202-513.10-01 Full Time/Regular 41,800 43,099 46,185 47,030 7 001-1202-513.10-05 Longevity 42 102 120 180 001-1202-513.14-01 FICA 2,250 2,311 2,420 2,730 001-1202-513.14-03 Medicare 526 540 565 640 001-1202-513.14-11 CERS - Non Hazardous 6,762 7,366 8,110 9,230 001-1202-513.14-17 Workers' Compensation 65 55 60 65 001-1202-513.14-19 Unemployment 36 258 130 10 1 001-1202-513.14-21 Life Insurance 128 148 150 155 001-1202-513.14-23 Cafeteria/Flex Plan 8,500 8,548 9,000 8,810 Personal Services 60,109 62,427 66,740 68,850 001-1202-513.21-02 Liability 627 619 585 610 001-1202-513.22-02 Computer Software 4,514 4,514 4,515 4,515 LEVEL TEXT TEXT AMT 1 HTE - PLANNING AND ENGINEERING W/ Q REP CATALOG PZ 4,515 4,515 GL ii 001-1202-513.22-06 Communication Equipment 458 130 130 130 LEVEL TEXT TEXT AMT 1 1 RADIO @ $10.84/MONTH 130 130 001-1202-513.23-07 Other 4,622 6,654 4,500 6,300 LEVEL TEXT TEXT AMT 1 BOARD SALARY 5,000 6 MEMBERS @ $30/MEETING X 24 MEETINGS 1 CHAIRMAN @ $50/MEETING X 24 MEETINGS is RECORDING FEES, PROFESSIONAL FEES 1,300 6,300 Contractual Services 10,221 11,917 9,730 11,555 001-1202-513.33-01 Fleet Charges 12 001-1202-513.35-03 Office 1,488 143 001-1202-513.37-05 Telephone 32 282 390 001-1202-513.38-01 Training & Travel 2,437 2,723 4,000 2,800 LEVEL TEXT TEXT AMT 1 EMPLOYEE KAPA (SPRING/FALL CONFERENCE), EMPLOYEE- HISTORIC PRESERVATION CONFERENCE, HARC BOA PC HB55 MANDATORY TRAINING, APA CHICAGO 2,800 2,800 001-1202-513.38-05 Dues,Mbrships,BOoks/Subs 657 765 600 600 52 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 6 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 001-1202-513.39-01 Advertisement 3,064 7,436 4,000 4,500 Commodities 7,678 11,361 8,990 7,900 001-1202-513.42-09 Computer Hardware 914 Capital Outlay 914 Planning 78,008 86,619 85,460 88,305 I;€ Is 53 Fund: 001 General f Department: 12 Planning Division: 03 Grants The Grants Division of the Planning Department researches grant opportunities and disseminates information to the City and agencies within the community. This division assists with project development, the application process, and administers grant awards. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 152,933 $157,679 $164,775 $141,075 I' Contractual 5,943 1,224 1,160 1,210 Commodities 3,766 4,378 4,450 3,580 Capital Outlay 892 162,642 $164,173 $170,385 $145,865 Funded Staffing Level 2 2 2 2 DIVISION OUTPUTS Research and report grant opportunities to appropriate parties Federal & state grant applications and legislative acceptance of awards Grant reporting (financial & programmatic)to federal and state agencies Administer agency and legislative pass-through grants Ensure compliance with terms and conditions of grants FY2013 OBJECTIVES Subscribe to and review official state and federal Notice of Funding Availability NOFA) newsletters. Advise divisions of local government and local not-for- profits of NOFA's interest to those agencies On behalf of divisions of local government and local not-for-profit organizations, apply for formula grant monies On behalf of divisions of local government and local not-for-profit organizations, administer pass-through grants and/or legislative appropriations On behalf of divisions of local government and local not-for-profit organizations, submit eligible projects to competitive, discretionary funding sources File or contract with the grant recipient agency for the filing of quarterly financial and narrative reports on all open grant awards 54 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 r Actual Actual Revised Adopted i, ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 4 4-- Grants 001-1203-513.10-01 Full Time/Regular 91,914 93,002 96,840 96,805 001-1203-513.10-02 Part Time/Regular 19,840 21,052 21,980 E4_ 001-1203-513.10-05 Longevity 741 834 900 300 001-1203-513.14-01 FICA 6,367 6,588 6,685 5,520 001-1203-513.14-03 Medicare 1,489 1,541 1,565 1,290 001-1203-513.14-11 CERS - Non Hazardous 15,051 16,064 18,010 19,080 001-1203-513.14-17 Workers' Compensation 180 140 145 130 001-1203-513.14-19 Unemployment 96 692 350 25 001-1203-513.14-21 Life Insurance 255 296 300 305 001-1203-513.14-23 Cafeteria/Flex Plan 17,000 17,470 18,000 17,620 Personal Services 152,933 157,679 164,775 141,075 001-1203-513.21-02 Liability 1,200 1,224 1,160 1,210 1; 001-1203-513.23-07 Other 4,743 Contractual Services 5,943 1,224 1,160 1,210 001-1203-513.37-05 Telephone 627 1,390 1,650 480 LEVEL TEXT TEXT AMT 1 CELL PHONE STIPEND 480 I.: 480 1 1 1 001-1203-513.38-01 Training & Travel 2,944 2,773 2,500 2,800 k LEVEL TEXT TEXT AMT 1 CDBG GUIDELINES, LOCAL ISSUES CONE, AFFORDABLE HOUSING CONFERENCE 2,800 2,800 1 001-1203-513.38-05 Dues,Mbrships,Books/Subs 195 215 300 300 1 Commodities 3,766 4,378 4,450 3,580 001-1203-513.42-09 Computer Hardware 892 1 Capital Outlay 892 1 Grants 162,642 164,173 170,385 145,865 1 55 Fund: 001 General Department: 12 Planning Division: 06 Section 8 Housing Section 8 is a federally (HUD) funded assisted housing program that provides housing assistance to low-income, elderly, and disabled families in Paducah/McCracken County, by subsidizing a portion of the family's monthly rent in privately-owned housing units. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 182,900 $192,977 $194,315 $199,430 Contractual 24,432 25,007 29,430 28,465 Commodities 18,142 15,369 18,200 18,070 Capital Outlay 9,289 1,047 1,750 1,500 234,763 $234,400 $243,695 $247,465 Funded Staffing Level 3 3 3 3 DIVISION OUTPUTS r Administer Certificate and Voucher Programs providing decent, safe, and sanitary housing for low-income, elderly, and disabled families Administer Family Self-Sufficiency Program, promoting financial independence and home ownership FY2013 OBJECTIVES 56 I RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY 6 WORKSHEET: DRAFTEXP FISCAL YEAR 2013 F-- 1 Actual Actual Revised Adopted 1I ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 I Section Eight Housing 1--001-1206-513.10-01 Full Time/Regular 124,041 128,740 129,540 131,820 001-1206-513.10-05 Longevity 2,563 2,437 2,460 2,520 001-1206-513.14-01 FICA 7,295 7,477 7,450 7,605 001-1206-513.14-03 Medicare 1,706 1,749 1,745 1,780 001-1206-513.14-11 CERS - Non Hazardous 20,350 22,440 25,120 26,360 001-1206-513.14-17 Workers' Compensation 205 160 160 175 001-1206-513.14-19 Unemployment 108 787 395 30 001-1206-513.14-21 Life Insurance 361 444 445 455 001-1206-513.14-23 Cafeteria/Flex Plan 26,271 28,743 27,000 28,185 001-1206-513.16-45 Gym Reimbursement 500 Personal Services 182,900 192,977 194,315 199,430 001-1206-513.20-02 Audit 3,200 3,200 3,200 3,200 001-1206-513.21-05 Vehicle 770 803 830 865 001-1206-513.22-05 Office Equipment 820 1,315 1,400 1,400 001-1206-513.23-03 Data Processing 9,046 9,273 9,000 9,000 001-1206-513.23-07 Other 10,596 10,416 15,000 14,000 L LEVEL TEXT TEXT AMT 1 INSPECTION SERVICES ($1022/MONTH) 12,265 OTHER 1,735 14,000 Contractual Services 24,432 25,007 29,430 28,465 L- 001-1206-513.31-03 Fuel 915 1,052 1,400 1,500 LEVEL TEXT TEXT AMT 1 375 GAL GASOLINE N $4.00 1,500 1,500 001-1206-513.33-01 Fleet Charges 297 94 500 500 001-1206-513.35-03 Office 3,790 4,832 4,100 4,100 001-1206-513.35-05 Computer 323 001-1206-513.37-05 Telephone 2,604 2,569 1,250 1,270 LEVEL TEXT TEXT AMT 1 DSL - VCI INTERNET SERVICE 745 OTHER (TNCI & ATT) 45 CELL PHONE STIPEND 480 L 1,270 001-1206-513.38-01 Training & Travel 4,191 2,075 5,000 5,000 001-1206-513.38-05 Dues,Mbrships,Books/Subs 1,102 1,127 1,500 1,500 001-1206-513.39-01 Advertisement 1,298 178 750 500 001-1206-513.39-05 Postage 3,945 3,119 3,500 3,500 001-1206-513.39-07 Printing 200 200 57 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Commodities 18,142 15,369 18,200 18,070 001-1206-513.42-09 Computer Hardware 1,343 1,047 1,250 1,000 LEVEL TEXT TEXT AMT 1 PC DESKTOP AND MONITOR - FRONT DESK 1,000 1,000 001-1206-513.42-17 Equipment - Office 7,946 500 500 Capital Outlay 9,289 1,047 1,750 1,500 Section Eight Housing 234,763 234,400 243,695 247,465 Planning 735,795 740,139 755,885 747,000 6 F IL. I: 58 is Fund: 001 General Department: 16 Police Division: 01 Administrative Services The Administrative Services Division maintains a total managerial oversight for the department. It is responsible for the Department's planning, organization, staffing, training, budgeting, equipment, coordination, public information, reporting, and directing. It is also responsible to the City's government for carrying out these functions concerning law enforcement actions. The Training Unit maintains total oversight of the training schedules and needs of the department and makes sure they are met on a timely basis. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 551,245 437,492 461,780 457,645 Contractuals 290,261 279,993 280,690 210,320 Commodities 120,865 178,251 180,555 124,585 Capital Outlay 1,224 1,274 963,595 897,010 923,025 792,550 Funded Staffing Level 9 4 4 4 DIVISION OUTPUTS Administrative support Financial services Training oversight FY2013 OBJECTIVES Recertify all department personnel in CPR Complete Verbal Judo training with new officers Recertify all officers in Taser usage Complete training in advanced firearms and tactics 59 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1 si L_i Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Police Administrative Services 001-1601-521.10-01 Full Time/Regular 332,483 248,555 255,205 258,730 001-1601-521.10-02 Part Time/Regular 35,904 37,764 46,000 41,780 LEVEL TEXT TEXT AMT 1 EQUIPMENT SPECIALIST 13,520 CROSSING GUARDS (2520 HRS X 7.50 HRS) 18,900 PARKING & TRAFFIC CONTROL 9,360 41,780 I' 001-1601-521.10-05 Longevity 1,665 1,562 1,720 1,680 001-1601-521.12-01 Full Time/Regular OT 7,956 9,705 11,500 7,515 001-1601-521.12-02 Part Time/Regular OT 1,924 1,776 2,000 2,000 001-1601-521.14-01 FICA 13,545 11,781 14,460 12,655 f' 001-1601-521.14-03 Medicare 5,836 4,643 5,155 4,980 001-1601-521.14-09 CERS - Hazardous 40,103 41,616 45,335 48,825 001-1601-521.14-11 CERS - Non Hazardous 18,910 7,603 8,505 8,510 001-1601-521.14-13 NRS - Deferred Comp 612 001-1601-521.14-15 Deferred compensation 21,154 22,085 22,200 22,500 001-1601-521.14-17 Workers' Compensation 8,090 6,150 5,620 5,590 001-1601-521.14-19 Unemployment 342 1,898 1,045 75 t- 001-1601-521.14-21 Life Insurance 893 611 615 625 I' 001-1601-521.14-23 Cafeteria/Flex Plan 40,662 26,520 26,500 26,340 001-1601-521.14-25 Physical Fitness Incent 250 001-1601-521.16-05 State Incentive Pay 6,908 9,315 9,300 9,300 L 001-1601-521.16-10 Clothing Allowance 6,624 2,917 3,400 3,400 001-1601-521.16-25 Specialized Duty Pay 2,088 2,084 1,120 1,040 001-1601-521.16-30 College Credit 907 1,950 2,100 001-1601-521.16-35 Automobile allowance 5,296 001-1601-521.16-45 Gym Reimbursement 150 Personal Services 551,245 437,492 461,780 457,645 001-1601-521.21-02 Liability 62,180 66,443 61,920 64,520 001-1601-521.21-03 Police Liability 71,410 67,804 67,140 67,005 001-1601-521.21-04 Property Damage 7,190 6,125 5,935 6,200 001-1601-521.21-05 Vehicle 1,360 3,000 4,035 4,200 001-1601-521.22-01 Computer Hardware 2,709 13,890 LEVEL TEXT TEXT AMT fa 1 CRIMES MGMT SOFTWARE MAINT (HTE) 9,490 it NETMOTION ANNUAL MAINTENANCE 4,400 13,890 001-1601-521.22-02 Computer Software 4,437 4,337 5,340 16,990 LEVEL TEXT TEXT AMT 1 HTE - PARKING TICKETS (CITATION MANAGEMENT) 3,040 i 60 I: RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 r, Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 RETROFIT MODIFICATION OPTION 2,300 MDB CLIENT SOFTWARE CITY 11,650 16,990 C' 001-1601-521.22-03 Copiers 2,794 1,824 2,000 2,000 001-1601-521.22-06 Communication Equipment 40,122 34,153 30,180 24,065 LEVEL TEXT TEXT AMT 1 185 RADIOS @ $10.84/MONTH 24,065 24,065 001-1601-521.23-01 Banking & Investment 440 850 001-1601-521.23-04 Laundry 448 480 500 500 001-1601-521.23-07 Other 5,510 3,033 7,200 10,100 LEVEL TEXT TEXT AMT 1 JACKSON PURCHASE RIFLE 4,000 t= CHIEF'S EMPLOYMENT AGREEMENT REIMBURSEMENT 3,100 AWARDS CEREMONY 1,500 TERMINIX, LANGUAGE LINE, & OTHER 1,500 10,100 001-1601-521.23-16 Animal Control (County) 92,101 92,794 96,000 Contractual Services 290,261 279,993 280,690 210,320 001-1601-521.31-03 Fuel 4,054 5,676 9,200 4,800 LEVEL TEXT TEXT AMT 1 1200 GAL GASOLINE @ $4.00 4,800 4,800 001-1601-521.33-01 Fleet Charges 6,307 7,392 3,000 3,000 001-1601-521.33-02 Vehicle Lease 7,857 9,435 12,525 10,065 001-1601-521.33-03 Equipment 693 296 500 1,000 001-1601-521.33-05 Property/Plant 9,536 25,443 16,300 8,000 001-1601-521.35-03 Office 10,741 7,000 7,900 6,000 001-1601-521.35-13 Field Operation Supplies 1,800 2,000 001-1601-521.35-29 Gear/Leather 496 172 1,000 500 001-1601-521.37-01 Electricity 36,866 42,303 39,000 39,000 LEVEL TEXT TEXT AMT 1 POLICE BUILDING & GARAGE 37,100 KY OAKS MALL COMM ROOM 1,900 39,000 001-1601-521.37-03 Natural Gas 4,378 3,613 5,000 4,725 LEVEL TEXT TEXT AMT 61 RUN DATE: 06/20/12, 12:3228 CITY OF PADUCAH, KENTUCKY r WORKSHEET: DRAFTEXP FISCAL YEAR 2013 it Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 1 _ i 1 1400 BROADWAY 4,725 4,725 001-1601-521.37-05 Telephone 8,618 7,808 15,880 4,195 LEVEL TEXT TEXT AMT 1 POLICE - VCI INTERNET SERVICES 500 SAT.PHONE, FIREHORN, OTHER (TNCI & ATT) 1,775 CELL PHONE STIPENDS 1,920 1: 4,195 001-1601-521.37-07 Water 1,796 1,867 1,800 1,800 I LEVEL TEXT TEXT AMT I= 1 KY OAKS MALL # 302 (COMM ROOM) 300 I 1400 BROADWAY 1,500 I i: 1,800 I I 001-1601-521.37-11 Refuse 2,992 5,387 3,805 2,580 001-1601-521.38-01 Training & Travel 16,784 23,009 12,800 11,775 1: 1= 1- LEVEL TEXT TEXT AMT 1 FIELD INSTRUCTORS - SMITH, NEAL 560 r VERBAL JUDO - JOHNSON, DAVIS 2,000 DRIVING INSTRUCTORS 2,965 KNIFE DEFENSIVE TACTICS - RUNDLES 500 GLOCK ARMOR 500 RECRUITING, INSERVICES, KACP, & NOBLE 5,250 11,775 001-1601-521.38-05 Dues,Mbrships,Books/Subs 5,220 2,117 2,710 2,120 001-1601-521.38-07 Education (tuition reimb) 6,300 001-1601-521.39-01 Advertisement 340 285 1,000 001-1601-521.39-03 Ammunition 31,180 36,000 17,275 001-1601-521.39-05 Postage 3,030 2,603 2,250 2,250 001-1601-521.39-07 Printing 1,497 2,610 2,500 2,500 Commodities 120,865 178,251 180,555 124,585 001-1601-521.42-09 Computer Hardware 1,224 1,274 Capital Outlay 1,224 1,274 Administrative Services 963,595 897,010 923,025 792,550 62 k 4 Fund: 001 General l Department: 16 Police i Division: 02 Patrol The Operations (Patrol) Division is the backbone of any Police Department. In many cases, the patrol officer is the only contact the public will have with the Department. Patrol's primary duties pertain to patrolling the streets to apprehend lawbreakers and deter crime. The service provided by patrol is varied, and includes preliminary investigations of murders, robbery, burglary, searching for lost children, conducting community policing initiatives, intervening and in counseling parties in domestic disputes, and arresting dangerous criminals. The Patrol Division is continually called upon to perform public services outside the enforcement of criminal law. It serves as the primary support for all other divisions in the Department. BUDGET SUMMARY L Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 4,953,415 $5,140,805 $5,305,540 $5,602,035 Contractuals 69,834 62,359 61,905 62,990 Commodities 713,755 729,494 830,490 793,805 Capital Outlay 112,456 105,750 49,470 7,830 5,849,460 $6,038,408 $6,247,405 $6,466,660 is Funded Staffing Level 64 65 64 64 DIVISION OUTPUTS Enforcing criminal and traffic laws First response to calls for service Preliminary reports and investigations Community policing initiatives FY2013 OBJECTIVES Reduce Part I Crime by 5 percent Reduce traffic collisions by 5 percent Reduce citizen complaints by 15 percent 63 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 Patrol 001-1602-521.10-01 Full Time/Regular 2,645,050 2,754,630 2,813,655 2,974,390 001-1602-521.10-05 Longevity 4,646 4,996 6,500 6,300 001-1602-521.12-01 Full Time/Regular OT 366,037 342,600 345,000 325,850 LEVEL TEXT TEXT AMT 1 INCLUDES $8000 FOR LSF OVERTIME GRANT 325,850 325,850 001-1602-521.12-02 Part Time/Regular OT 18,274 15,132 15,000 15,005 001-1602-521.14-01 FICA 4,580 4,639 4,595 4,365 001-1602-521.14-03 Medicare 42,023 43,562 45,480 46,620 001-1602-521.14-09 CERS - Hazardous 1,032,542 1,109,727 1,208,290 1,315,090 001-1602-521.14-11 CERS - Non Hazardous 12,585 13,452 14,995 14,860 001-1602-521.14-13 NRS - Deferred Comp 750 1,650 001-1602-521.14-15 Deferred compensation 750- 200 001-1602-521.14-17 Workers' Compensation 84,790 70,117 66,890 71,450 001-1602-521.14-19 Unemployment 2,763 20,046 10,260 790 r 001-1602-521.14-21 Life Insurance 8,537 9,621 9,785 10,070 001-1602-521.14-23 Cafeteria/Flex Plan 478,103 492,045 478,050 514,230 001-1602-521.14-25 Physical Fitness Incent 3,750 2,100 8,000 001-1602-521.16-05 State Incentive Pay 173,229 179,835 173,605 189,105 001-1602-521.16-10 Clothing Allowance 36,053 33,471 59,350 55,750 001-1602-521.16-25 Specialized Duty Pay 18,116 16,792 19,935 19,760 001-1602-521.16-30 College Credit 20,048 21,828 22,500 24,600 001-1602-521.16-45 Gym Reimbursement 2,289 6,462 9,550 5,800 Personal Services 4,953,415 5,140,805 5,305,540 5,602,035 001-1602-521.21-01 Bonds 1,004 1,075 1,100 1,100 001-1602-521.21-05 Vehicle 50,269 50,100 51,605 52,990 001-1602-521.22-03 Copiers 3,886 3,997 4,100 4,100 001-1602-521.23-07 Other 14,675 7,187 5,100 4,800 Contractual Services 69,834 62,359 61,905 62,990 001-1602-521.31-03 Fuel 162,440 216,419 269,785 287,400 LEVEL TEXT TEXT AMT 1 100 GAL DIESEL @ $4.00 400 71,750 GAL GASOLINE @ $4.00 287,000 287,400 001-1602-521.33-01 Fleet Charges 188,119 168,499 160,000 165,000 001-1602-521.33-02 Vehicle Lease 204,508 199,846 223,415 196,635 001-1602-521.33-03 Equipment 6,961 6,398 4,250 5,000 001-1602-521.33-05 Property/Plant 1,499 001-1602-521.33-06 MDT Replacement 10,694 12,600 35,880 001-1602-521.35-03 Office 11,568 13,562 12,800 10,000 001-1602-521.35-09 Photography 147 110 64 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 z Actual Actual Revised Adopted i ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 001-1602-521.35-13 Field Operation Supplies 27,720 9,400 15,850 6,485 001-1602-521.35-18 K-9 3,765 10,047 10,750 7,500 001-1602-521.35-29 Gear/Leather 12,042 15,978 10,000 1,500 LEVEL TEXT TEXT AMT 1 HONOR GUARD 500 BADGES, DAMAGED ON DUTY, ECT 1,000 1,500 001-1602-521.37-05 Telephone 11,862 13,274 13,700 32,390 LEVEL TEXT TEXT AMT 1 DRUG UNIT/MALL FAX 420 BOMB SQUAD WIRELESS INTERNET CARD 720 OTHER (TNCI & ATT)50 VERIZON (60 AIRCARDS @ $40/MONTH) 28,800 CELL PHONE STIPENDS 2,400 32,390 001-1602-521.38-01 Training & Travel 44,919 56,940 63,550 31,795 LEVEL TEXT TEXT AMT 1 INSERVICES 15,000 CJED 1,500 APS 1,000 CRISIS NEGOTIATIONS 2,495 L K-9 RECERT (3) 4,300 SWAT NTOA TEAM LEADER 1,000 SWAT KTOA 1,600 SWAT GREENVILLE 1,500 ACCIDENT RECONSTRUCTION 2,200 BOMB SQUAD ANNUAL TRAINING 1,200 k 31,795 1= 001-1602-521.38-05 Dues,Mbrships,Books/Subs 1,597 3,047 3,350 1,860 001-1602-521.38-07 Education (tuition reimb) 6,508 1,607 28,405 11,610 LEVEL TEXT TEXT AMT 1 SMITH/MERRICK/BURROW/CRAVEN-BACHELORS 1162 FOR 2 SEMESTER EACH 9,300 310FORSEMESTERS2,1 0 .50 OHAYS-MASTERS 6 R 2 SEMESTE R6 11,610 001-1602-521.39-01 Advertisement 71 266 1,035 001-1602-521.39-03 Ammunition 30,305 001-1602-521.39-07 Printing 1,223 1,908 1,000 750 Commodities 713,755 729,494 830,490 793,805 j': 65 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 7- Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 001-1602-521.40-07 Vehicle - Heavy 9,749 001-1602-521.40-09 Vehicle - Accessories 10,805 7 E 001-1602-521.42-01 Furniture & Fixtures 1,296 001-1602-521.42-09 Computer Hardware 29,038 1,493 5,050 001-1602-521.42-11 Computer Software 3,645 3,050 001-1602-521.42-12 Equipment - Safety 13,850 7,617 8,900 4,130 LEVEL TEXT TEXT AMT 1 7 VESTS @ $590 EACH 4,130 4,130 001-1602-521.42-13 Equipment - Communication 7,560 19,600 001-1602-521.42-15 Equipment-Electronic/Sury 26,875 57,678 20,770 001-1602-521.42-17 Equipment - Office 3,946 i4 001-1602-521.42-19 Equipment - Other 13,799 7,500 8,000 001-1602-521.42-21 Weapons 1,642 2,113 3,700 3,700 f' L LEVEL TEXT TEXT AMT L 1 TASERS 1,700 GLOCKS 2,000 3,700 1 1 Capital Outlay 112,456 105,750 49,470 7,830 r Patrol 5,849,460 6,038,408 6,247,405 6,466,660 1 1 66 kkpz,, F--Et f{f'Lj Fund: 001 General Department: 16 Police Division: 04 Investigations The Support Services Division of the Paducah Police Department is composed of three units- the General Investigations Unit, the Drug and Vice Enforcement Unit, and the Records and Evidence Unit. The General Investigations Unit is responsible for investigating serious felony cases, ranging from larcenies to homicides. The unit also conducts applicant background investigations and is involved in various community activities, such as mentoring and working with victim advocates. The Drug and Vice Enforcement Unit engages in covert and overt operations, in an effort to combat dangerous drugs and related activity in the Paducah area. is The Records Unit collects, collates, and files all reports made by the department and makes these available to Departmental personnel. It also handles the processing of prisoners, evidence, and evidence recordkeeping. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 1,415,957 $1,693,737 $1,733,295 $1,729,325 Contractuals 26,443 54,265 52,855 38,550 Commodities 160,271 169,419 154,915 130,560 Capital Outlay 17,630 2,329 16,070 900 1,620,301 $1,919,750 $1,957,135 $1,899,335 Funded Staffing Level 17 21 22 20 DIVISION OUTPUTS General investigation of all murders, rapes, burglaries, thefts, assaults, child abuse, missing persons, and other crimes against the public Special Investigations— i.e., coordinating task force activities Coordinates criminal, civil seizures, forfeitures, gathering, collation of intelligence information Recordkeeping FY2013 OBJECTIVES Increase clearance rate by 5 percent 67 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY rr WORKSHEET: DRAFTEXP FISCAL YEAR 2013 1- r; Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 rI Investigations 001-1604-521.10-01 Full Time/Regular 758,184 916,704 922,555 927,615 001-1604-521.10-05 Longevity 4,114 5,042 4,620 4,185 x 001-1604-521.12-01 Full Time/Regular OT 107,235 115,049 105,000 99,145 001-1604-521.12-02 Part Time/Regular OT 2,093 832 2,500 1,000 L- 001-1604-521.14-01 FICA 9,108 13,372 14,250 11,200 001-1604-521.14-03 Medicare 11,999 14,813 15,000 14,230 1 001-1604-521.14-09 CERS - Hazardous 259,140 296,426 323,970 340,490 I 001-1604-521.14-11 CERS - Non Hazardous 25,654 39,076 42,880 39,165 001-1604-521.14-13 NRS - Deferred Comp 250 400 i==, 001-1604-521.14-15 Deferred compensation 250- 290 001-1604-521.14-17 Workers' Compensation 22,420 17,048 17,710 18,735 001-1604-521.14-19 Unemployment 805 6,701 3,355 255 j. 001-1604-521.14-21 Life Insurance 2,408 3,281 3,355 3,420 i; 001-1604-521.14-23 Cafeteria/Flex Plan 140,492 186,356 192,400 183,170 1` 001-1604-521.14-25 Physical Fitness Incent 1,500 3,000 3,000 f 001-1604-521.16-05 State Incentive Pay 39,552 43,065 43,405 46,500 L- 001-1604-521.16-10 Clothing Allowance 9,772 10,268 16,750 16,050 001-1604-521.16-25 Specialized Duty Pay 13,008 13,836 9,645 9,360 001-1604-521.16-30 College Credit 8,233 9,594 10,200 9,605 I? 001-1604-521.16-45 Gym Reimbursement 240 1,584 2,700 2,200 Personal Services 1,415,957 1,693,737 1,733,295 1,729,325 001-1604-521.21-05 Vehicle 14,604 10,830 10,605 11,050 001-1604-521.22-01 Computer Hardware 7,175 7,200 7,000 r LEVEL TEXT TEXT AMT 1 EVIDENCE TRACKER 3,200 L-3 SERVER 3,800 7,000 001-1604-521.22-03 Copiers 1,410 3,507 4,000 4,000 001-1604-521.23-07 Other 10,079 28,333 5,000 7,200 LEVEL TEXT TEXT AMT 1 DNA 2,000 PHONE SUBPOENAS 500 PRISONER MEDICAL 2,000 ACCURINT 1,800 TRANS UNION/CREDIT BUREAU 900 7,200 001-1604-521.24-01 Rental Equipment 350 70 350 001-1604-521.24-09 Rent 4,200 25,200 8,800 001-1604-521.24-26 Confidential Funds 150 500 500 Contractual Services 26,443 54,265 52,855 38,550 001-1604-521.31-03 Fuel 16,671 22,908 28,000 27,080 68 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY 3 WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 LEVEL TEXT TEXT AMT 1 20 GAL DIESEL @ $4.00 80 6750 GAL GASOLINE @ $4.00 27,000 27,080 001-1604-521.33-01 Fleet Charges 22,847 13,184 15,000 20,000 001-1604-521.33-02 Vehicle Lease 34,101 28,440 25,445 16,000 001-1604-521.33-03 Equipment 1,212 2,981 2,900 3,000 001-1604-521.35-03 Office 11,374 15,019 16,600 12,300 001-1604-521.35-09 Photography 584 209 750 001-1604-521.35-13 Field Operation Supplies 4,877 4,238 3,640 3,400 001-1604-521.35-29 Gear/Leather 520 1,000 1,000 001-1604-521.37-01 Electricity 2,746 4,000 3,000 LEVEL TEXT TEXT AMT i' I` 1 DAVE BUILDING 3,000 L 3,000 r 001-1604-521.37-03 Natural Gas 125 1,250 1,200 LEVEL TEXT TEXT AMT F 1 DAVE BUILDING 1,200 i3 1,200 is 001-1604-521.37-05 Telephone 16,002 20,268 15,900 11,160 r II' LEVEL TEXT TEXT AMT 1 VCI INTERNET 3,000 AIR CARDS (2 @ $60/MONTH) 1,440 CELL PHONE STIPEND 6,720 11,160 001-1604-521.37-07 Water 240 1,750 300 r LEVEL TEXT TEXT AMT 1 3845 INDUSTRIAL DR (DAVE BUILDING) 300 300 001-1604-521.38-01 Training & Travel 26,271 20,140 24,500 13,830 LEVEL TEXT TEXT AMT 1 INSERVICES 8,000 INTERNET CRIMES 1,000 MARIJUANA ID - SHANKS 250 LEADERSHIP - LYNCH 1,000 UNDERCOVER INVESTIGATION 1,800 KPA - YOUNG 1,000 69 RUN DATE: 06/20/12, 12:32:28 CITY OF PADUCAH, KENTUCKY WORKSHEET: DRAFTEXP FISCAL YEAR 2013 Actual Actual Revised Adopted ACCOUNT NUMBER ACCOUNT DESCRIPTION 2009-2010 2010-2011 2011-2012 2012-2013 FASRO YOUNG/WENTWORTH 780 13,830 001-1604-521.38-02 Prisoner transport 17,211 22,064 001-1604-521.38-05 Dues,Mbrships,Books/Subs 5,941 5,569 6,250 7,215 4f LEVEL TEXT TEXT AMT 1 LEADS ONLINE 3,000 ROCIC 300 CRIMINAL LAW MANUAL 350 NARCOTICS/SEARCH & SERVICE BULLETIN 450 KIWANIS/LIONS/KACP/IACP/FBINAA 1,915 GIS TRACKING 1,200 7,215 001-1604-521.38-07 Education (tuition reimb) 2,500 11,201 7,930 11,075 LEVEL TEXT TEXT AMT 1 BALTZ/BAXTER/BACHELORS $1162 FOR 2 SEMESTERS EACH 4,650 KRUEGER/LAIRD/MASTERS $1606.50 FOR 2 SEMESTERS EA 6,425 11,075 001-1604-521.39-03 Ammunition 87 001-1604-521.39-05 Postage 103 001-1604-521.39-21 Safety Equipment 57 Commodities 160,271 169,419 154,915 130,560 001-1604-521.42-09 Computer Hardware 9,214 4,870 is 001-1604-521.42-11 Computer Software 4,000 001-1604-521.42-15 Equipment-Electronic/Sury 8,416 2,329 7,200 900 Capital Outlay 17,630 2,329 16,070 900 Investigations 1,620,301 1,919,750 1,957,135 1,899,335 Police 8,433,356 8,855,168 9,127,565 9,158,545 70 iLs Fund: 001 General Department: 18 Fire Division: 01 Administration Administration is responsible for general management of all divisions of the Fire Department. BUDGET SUMMARY Program Expense Actual Actual Revised Adopted 2009-2010 2010-2011 2011-2012 2012-2013 Personal Services 171,135 179,679 188,260 $382,560 Contractuals 24,629 79,556 71,430 10,030 Commodities 24,160 14,644 17,025 34,430 Capital Outlay 8,000 219,924 273,879 276,715 $435,020 r_ Funded Staffing Level 2 2 2 4 DIVISION OUTPUTS Ir Grant applications Payroll Requisitions Scheduling of car seat and Fire Prevention events Public Correspondence—violation and compliance letters r FY2013 OBJECTIVES Maintain workback log Apply for AFG grant annually Apply for KY Dept of Homeland Security Grant annually Apply for CEDAP Grant annually Pursue Executive Fire Officer Program certification Generate an average of 16 violation letters/day Pursue a zero error on all payroll submissions for the year Move to a paperless filing system Start accreditation process 71