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Home My WebLink About10-26-2021October 26, 2021 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, October 26, 2021, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Guess, Henderson, Wilson, Mayor Bray (5). INVOCATION: Commissioner Wilson led the invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. Chief Laird introduced Police Officers Rachel Bertrand and Michael Foster. Chief Kyle introduced firefighters Aaron Tuck, Jordan Bucher, James Stenberg, Jeremy King, Josh Bell and Code Enforcement Officer Matt Willett. PROCLAMATION Mayor Bray presented a proclamation for November as National Hunger and Homelessness Awareness Month to members of Healthy Paducah, a community group that works to address hunger and homeless needs in Paducah. Mike Muscarella gave a short presentation. PRESENTATION A check presentation ceremony was held with the City providing $5000 to the Housing Authority of Paducah toward its initiative to provide free wireless internet to Housing Authority residents. Tommy Hollimon gave a brief overview of that project. MAYOR'S REMARKS Communications Manager Pam Spencer offered the following summary: Mayor George Bray's Opening Remarks Mayor Bray met today with the Salvation Army regarding the development of a local task force that will be working on the Mission Planning Study to assess Paducah's homeless situation. Over the next several months, interviews with community members will be held to provide input. The goals are to understand the factors regarding homelessness in Paducah and to develop long-term solutions. The City is providing funds toward this study through the Grant -in -Aid program. Earlier this year, the Board selected 12 Commission Priorities. Mayor Bray encouraged the Board to start considering the priorities that they want to address for the next calendar year. Several of the existing priorities will continue, but there will be an opportunity in the strategic planning session to be held early next year to develop new priorities. Mayor Bray, who serves on the Greater Paducah Economic Development (GPED) Board, mentioned that there is significant activity and interest from companies in the Paducah - McCracken County area. The Mayor stressed that even if a project ends up locating within McCracken County but outside the Paducah city limits, it is beneficial to the City in many ways including real estate and housing and increased business activity. CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda, I(A) Approve Minutes for the October 12, 2021 Paducah Board of Commissioners Meeting I(B) Receive and File Documents: Contract File: 1. SESAC Music Performance License — Signed by CM 2. Merger of the West McCracken Water District and Paducah Water Systems — MO #2489 3. Memorandum of Understanding with the McCracken County Fiscal Court & Sports Tourism Commission — Paducah McCracken County Athletic Complex — MO #2490 4. Memorandum of Understanding with McCracken County — E-911 Partnership Foundation — MO #2491 October 26, 2021 Commissioner Gault offered Motion, seconded by Commissioner Guess that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). 5. Fleet Maintenance Service Agreement — Ledbetter Fire Department — MO 42500 6. Delta Dental of Kentucky — MO #2501 7. Strategic Health Risk Advisor & Strategic Benefit Placement Services with Peel & Holland — MO #2502 8. Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield — MO #2503 9. Emergency Roof Grant for 619 Broadway — MO #2508 10. CWSRF Loan Assistance Agreement — Pump Station 42 - $750,000 Increase — MO #2510 11. Purchase of Windrow Turner — Compost Facility — MO 92512 12. Contract with Jim Smith Contracting — Floodwall Seal Closure — ORD 2021-07-8695 13. Contract with Jim Smith Contracting — Floodwall Flapgate Replacement — ORD 2021-07-8696 14. Contract Modification — BFW — Buckner Lane Bridge Replacement Project— ORD 2021-09-8703 15. Contract Modification — BFW — South 24' South 25ffi Street Improvement Project — ORD 2021-09-8704 16. Contract Modification — BFW — BUILD Grant Environmental Assessment — ORD 2021-09-8705 17. Construction Contract with Wilkins Construction — Riverfront Park Land Mass Scour Project— ORD 2021-09-8706 18. Lease Agreement — Seamen's Church Institute — ORD 2021-10-8708 19. Amendment 94 — Agreement For Professional Engineering Services — Flood Pump Stations 42 and #9 — HDR, Inc - $55,315 — ORD 2021-10-8709 Financials File: 1. Paducah Water Works — Financial Statements — years ended 6-30-2021 and 2020 Bids File: 1. Purchase of Knuckle Boom Truck for Public Works Refuse Department — MO #2511 a. Tag Truck Center (only bid received — State Contract) 2. Purchase of Windrow Turner for Compost Yard — Public Works — MO #2512 a. Scarab International (Chosen Bid) b. Eco Verse I(C) Personnel Actions I(D) Appointment of Dixie Lynn, to replace David Godfrey, who resigned, and Carla K. Berry, to replace Jill Poimboeuf, whose term has expired, to the Paducah Main Street Board. Said terms shall expire June 10, 2024, and August 22, 2025, respectively. I(E) A MUNICIPAL ORDER ACCEPTING AN FY2021 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) IN THE AMOUNT OF $12,325, AND AUTHORIZING THE MAYOR TO EXECUTE THE INTERLOCAL AGREEMENT FOR GRANT ADMINISTRATION AND ALL REQUIRED GRANT AWARD DOCUMENTS (MO #2515, BOOK 12) I(F) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT T� THE AGREEMENT WITH TYLER TECHNOLOGIES IN AN AMOUNT OF $940 FOR TI LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS AND" SERVICES (MO #2516, BOOK 12) Commissioner Gault offered Motion, seconded by Commissioner Guess that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). October 26, 2021 MUNICIPAL ORDERS ACCEPTANCE OF NATIONAL TRUST FOR HISTORIC PRESERVATION GRANT — HOTEL METROPOLITAN - $55,000 Commissioner Guess offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING A NATIONAL TRUST FOR HISTORIC PRESERVATION — AFRICAN AMERICAN CULTURAL HERITAGE ACTION FUND GRANT IN THE AMOUNT OF $55,000 ON BEHALF OF THE HOTEL METROPOLITAN, AND AUTHORIZING THE MAYOR TO EXECUTE ALL REQUIRED GRANT AWARD DOCUMENTS." Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). (MO #2517, BOOK 12) APPROVE AGREEMENT WITH PFGW — ARCHITECTURAL DESIGN FOR ROBERT CHERRY CIVIC CENTER RENOVATION PROJECT Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PECK FLANNERY GREAM WARREN, INC., (PFGW) IN AN AMOUNT OF $66,500 PLUS REIMBURSABLE EXPENSES FOR ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE ROBERT CHERRY CIVIC CENTER RENOVATION PROJECT." Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). (MO #2518, BOOK 12) ORDINANCE ADOPTION APPROVE CONDEMNATION AND ACQUISITION OF PERMANENT UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR PADUCAH WATER Commissioner Henderson, offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE DEEMING IT NECESSARY TO CONDEMN AND ACQUIRE FOR PUBLIC PURPOSES A CERTAIN PERMANENT UTILITY EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT OVER AND ACROSS THE REAL PROPERTY OF PROREALESTATE, LLC, FOR THE EXTENSION, CONSTRUCTION, MAINTENANCE, AND OPERATION OF THE MUNICIPAL WATER SYSTEM BY PADUCAH WATER AND AUTHORIZING THE INSTITUTION OF CONDEMNATION PROCEEDINGS FOR THE ACQUISITION OF SUCH EASEMENTS." This Ordinance is summarized as follows: This Ordinance authorizes the acquisition of a certain permanent utility easement and a temporary construction easement across two adjacent parcel(s) of real property owned by ProRealEstate, LLC pursuant to the Eminent Domain Act of Kentucky for the use and benefit of Paducah Water. Said easement is for the extension, construction, erection, maintenance, and operation of the sixteen (16) inch water main which will run from the Cairo Road Pump Station to the Cairo Road Elevated Storage Tank and the northwestern portion of Paducah Water's Service Area. Further, this ordinance authorizes the institution of condemnation proceedings in the McCracken Circuit Court in the name of the City for the use and benefit of Paducah Water against the Owner and all other parties of interest, to acquire the Easements across the Real Property of Owner. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). (Ord 2021-10-8710; BK 36) CONTRACT MODIFICATION — PACE CONTRACTING LLC — PADUCAH FLOODWALL PUMP STATION 92 PROJECT IN THE AMOUNT OF $405,536.35 Commissioner Gault offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND October 26, 2021 DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 2 WITH PACE CONTRACTING LLC. TO INCREASE THE CONTRACT BY $405,536.35 FOR THE PUMP STATION 42 REHABILITATION PROJECT." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Contract Modification No. 2 with Pace Contracting, LLC for an increase in the amount of $405,536.35 and a new total contract cost of $5,027,269.64 for unforeseen work that is needed, including MH 23 Actuator and Stem Replacement, overhead crane repair, electrical investigation and repair, and geotechnical/soil issues. This expenditure shall be charged to the Pump Station #2 Project Account FW0014. APPROVE CLOSING OF VERMONT STREET EXTENDING SOUTHEAST OF 321 AND 322 VERMONT STREET BETWEEN 1401 ELMDALE AND 500 RIDGEWOOD STREET Commissioner Guess offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF VERMONT STREET EXTENDING SOUTHEAST OF 321 AND 322 VERMONT STREET BETWEEN 1401 ELMDALE ROAD AND 500 RIDGEWOOD STREET AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of Vermont Street extending Southeast of 321 and 322 Vermont Street between 1401 Elmdale Road and 500 Ridgewood Street, and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City of Paducah to the property owner in or abutting the public way to be closed. APPROVE CLOSING OF AN ALLEY EXTENDING SOUTHEAST OF EXECUTIVE BOULEVARD BETWEEN 501 NORTH 3RD STREET AND 514 & 520 NORTH LOOP ROAD Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF AN ALLEY EXTENDING SOUTHEAST OF EXECUTIVE BOULEVARD BETWEEN 501 NORTH 3RD STREET AND 514 & 520 NORTH LOOP ROAD, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of an alley extending Southeast of Executive Boulevard between 501 North 3`a Street and 514 & 520 North Loop Road and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City of Paducah to the property owner in or abutting the public way to be closed. Communications Manager Pam Spencer offered the following summaries: Commission Priorities Update "Assistant City Manager Michelle Smolen provided an update on the third quarterly report of the City Commission Priorities. In February, the Board selected 12 priorities to improve and enhance Paducah. The quarterly reports showing the progress are posted on the City's website at hitp://paducahky.gov/commission-priorities along with detailed webpages for each priority. " FY2021 Financial Overview "Finance Director Jonathan Perkins provided an overview of the financial situation for Fiscal Year 2021 which ended June 30. Even though FY2021 was affected by the economic situation brought on by COVID-19, almost all of the City's revenue streams were slightly higher than the previous fiscal year. The revenue stream that declined was interest income. Furthermore, FY2021 was unique with the one-time influx of $2.35 million of CARES Act funding." COMMENTS Mayor Bray: The Mayor appreciates public attendance at the Commission Meetings. He also thanks Mayor Pro Tem Wilson for presiding over the meeting on October 12, 2021. City Manager Jordan: As the Commission begins to think about their priorities for next year, he welcomes ideas and suggestions from the Board. October 26, 2021 ADJOURN Commissioner Gault offered motion, seconded by Commissioner Guess, to adjourn the meeting of the Paducah Board of Commissioners. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) TIME ADJOURNED: Approximately 6:45 p.m. ADOPTED: November 9, 2021 ATTE T: say Parish, Qjk Clerk (I A,A�� George P. Bray, Mayor