HomeMy WebLinkAbout09-28-2021September 28, 2021
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, September 28,
2021, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street,
Mayor Bray presided. Upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5).
INVOCATION:
Commissioner Guess led the invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
Communications Manager Pam Spencer offered the following summary:
Employee Benefit Plans Briefing
"Benefits Advisor DJ Story with Peel & Holland provided an overview of the City of
Paducah's 2022 health insurance plan through Anthem Blue Cross Blue Shield as the City's
third -party administrator. Those who participate in the City's health plan will have no change
to their health insurance, dental, or vision premiums as compared to this current year. The
City has maintained the same health insurance premium rates consecutively for a decade
which is quite unusual and an indication of the good management of the health plan and the
City's dedication to employee wellness. The City of Paducah has a self-insured health
insurance plan which means the premiums paid into the plan by the employees are used to
pay the claims."
MAYOR'S REMARKS
Mayor Bray recently received an email from a citizen who was concerned about the dangerous
traffic intersection near the Coke plant. The Mayor has spoken with representatives of the State
Highway Department and they have long-term plans to improve that area. He was encouraged by
the State's response and stressed the importance of citizen involvement and collaboration.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. Mayor Bray requested that Items "E" and "G" be removed. Mayor Bray asked the
City Clerk to read the items on the Consent Agenda.
I(A)
Approve Minutes for the September 14, 2021 Paducah Board of Commissioners Meeting
I(B)
RECEIVE AND FILE DOCUMENTS:
Minute File:
1. 09-09-2021 - Letter terminating contract with Miracle Works Lawn and Maintenance for
breach of contract
Contract File:
1. Contract For Services FY2022 — Hotel Metropolitan (Uppertown Heritage)
2. Contract For Services FY2022 — Maiden Alley (Paducah Art House Alliance)
3. Contract For Services FY2022 — Market House Theatre
4. Contract For Services FY2022 — Paducah Arts Alliance
5. Contract For Services FY2022 — Housing Authority of Paducah
6. Contract For Services FY2022 — Yeiser Art Center
7. Contract For Services FY2022 — The National Quilt Museum
8. Contract For Services FY2022 — Paducah Symphony Orchestra
9. Contract For Services FY2022 — River Heritage Museum d/b/a River Discovery Center
10. Contract For Services FY2022 — Barkley Regional Airport Authority — MO #2497
11. Contract For Services FY2022 — Paducah Transit Authority — MO 42498
Bids File:
1. Paducah Floodwall Closure Project— ORD 2021-7-8695
a) Jim Smith Contracting Co., LLC
b) Harold Coffey Construction Co., Inc.
September 28, 2021
I(C)
Appointment of Jim Chapman to the Board of Adjustment to replace Bill Baxter, who resigned.
Said term shall expire August 31, 2022.
I(D)
Appointment of Charles "Chip" Bohle to the Paducah Area Transit System Board to replace
Terrance Adams, who resigned. Said term shall expire June 30, 2024.
k7
Reappe4itfneRl of Bill Paxton to the PaElueah McGraeken County River -pert Atttherity. S
te,.. ha4l expire September- 7G 2mc (REMOVED FOR SEPARATE DISCUSSION)
CII[I jIIP.[I GF IIG 9G GGIIR7ri1-G'Oj Lam' T
I(F)
Personnel Actions
I(G)
A MUNICIPAL ORDS AUT -140 T-ZTAI, A14F; 4FRGENGYD00reT4DTT17,4TIC)N
n SSISTA NGE !1D AA1T FOR TTSR PROPERTY LOCATED AT 617 lilt BROADWAY TINA V THE—
A Ti O NT OF $30,000 AXI ATT140P ZAT9 THE EXECUTION OF ALL
AMOUNT DOCUMENTS
RELATED TO SAME (REMOVED FOR SEPARATE DISCUSSION)
I(H)
A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED
EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH
LEDBETTER FIRE DEPARTMENT TO PROVIDE FLEET MAINTENANCE SERVICES AT
HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS
RELATED TO SAME (MO #2500; BK 12)
I(I)
A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH
INSURANCE BENEFIT PLAN PREMIUMS, THE VISION INSURANCE PLAN
PREMIUMS, AND THE DENTAL INSURANCE PLAN PREMIUMS FOR CALENDAR
YEAR 2022 FOR EMPLOYEES OF THE CITY OF PADUCAH, AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME. (MO 92501; BK 12)
I(J)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
A STRATEGIC HEALTH RISK ADVISOR & STRATEGIC BENEFIT PLACEMENT
SERVICES WITH PEEL & HOLLAND FINANCIAL GROUP FOR ADMINISTRATION OF
THE CITY OF PADUCAH'S HEALTH INSURANCE IN AN AMOUNT OF $78,900 PLUS
$200 PER HOUR, SUBJECT TO A MINIMUM RETAINER OF $5,000, FOR REQUESTED
SERVICES RELATED TO EMPLOYEE BARGAINING, LEGAL MATTERS, AND
DISPUTES OR OTHER SIMILAR ISSUES AND AUTHORIZES THE EXECUTION OF THE
ADVISORY AGREEMENT SERVICES ADDENDUM. (MO #2502; BK 12)
I(K)
A MUNICIPAL ORDER ACCEPTING THE RATES FOR STOP LOSS INSURANCE
COVERAGE AND AUTHORIZING AN AGREEMENT FOR ADMINISTRATIVE SERVICES
WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP HEALTH INSURANCE
PLAN FOR THE CITY OF PADUCAH, KENTUCKY FOR THE 2022 CALENDAR YEAR
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO
SAME. (MO #2503; BK 12)
I(L)
A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING CREDITS
TOWARD THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR
VISION PURSUANT TO THE CITY'S GROUP HEALTH INSURANCE PLAN FOR THE
2022 PLAN YEAR (MO 42504; BK 12)
I(M)
A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1039
MADISON STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF
MILLWORK PRODUCTS, LLC IN THE AMOUNT OF $1,000 FOR PURCHASE OF SAID
REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND
ALL DOCUMENTS RELATED TO SAME. (MO #2505; BK 12)
I(N)
A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1011
BROADWAY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF TRYTON
PROPERTIES IN THE AMOUNT OF $500 FOR PURCHASE OF SAID REAL PROPERTY
AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS
RELATED TO SAME (MO #2506; BK 12)
September 28, 2021
I(0) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1243 NORTH
13TH STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF JAMFERT AND
LETISHA BARBER IN THE AMOUNT OF $400 FOR PURCHASE OF SAID REAL
PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL
DOCUMENTS RELATED TO SAME (MO #2507; BK 12)
Commissioner Gault offered Motion, seconded by Commissioner Guess that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
BOARD APPOINTMENT
REAPPOINTMENT OF BILL PAXTON TO THE PADUCAH-McCRACKEN
COUNTY RIVERPORT AUTHORITY
Commissioner Guess offered Motion, seconded by Commissioner Gault that the Board of
Commissioners approve the action of Mayor Bray in the reappointment of Bill Paxton to the
Paducah -McCracken County Riverport Authority, said term shall expire September 26, 2025.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
MUNICIPAL ORDERS
EMERGENCY ROOF GRANT FOR 619 BROADWAY
Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER
- AUTHORIZING AN EMERGENCY ROOF STABILIZATION ASSISTANCE GRANT
FOR THE PROPERTY LOCATED AT 617-619 BROADWAY IN THE AMOUNT OF
$30,000 AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO
SAME."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO 92508; BK 12)
ROBERT CHERRY CIVIC CENTER RENOVATION PROJECT
Commissioner Wilson offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
CITY MANAGER TO ENTER INTO CONTRACT NEGOTIATIONS ON BEHALF OF THE
CITY OF PADUCAH FOR THE ARCHITECTURAL DESIGN AND CONSTRUCTION
ADMINISTRATIVE SERVICES RENOVATION OF THE ROBERT CHERRY CIVIC CENTER."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO #2509; BK 12)
PUMP STATION #2 CLEAN WATER STATE REVOLVING FUND (CWSRF) LOAN
ASSISTANCE AGREEMENT INCREASE - $750,000
Commissioner Gault offered motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND
AUTHORIZING A LOAN INCREASE REQUEST FOR THE PUMP STATION #2 CLEAN
WATER STATE REVOLVING FUND LOAN IN THE AMOUNT OF $750,000 AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO #2510; BK 12)
September 28, 2021
ORDINANCE ADOPTIONS)
CONTRACT MODIFICATION - BFW ENGINEERING & TESTING — BUCKNER
LANE BRIDGE REPLACEMENT PROJECT - $74,345
Commission Guess offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled: "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 1 WITH
BFW ENGINEERING & TESTING, INC. TO INCREASE THE CONTRACT BY $74,345
FOR THE BUCKNER LANE BRIDGE REPLACEMENT OVER CROOKED CREEK."
This Ordinance is summarized as follows: On March 31, 2020, the City authorized a
professional services contract with BFW Engineering & Testing, Inc, for $154,036 for the
Buckner Lane Bridge Replacement Over Crooked Creek. American Rescue Plan Act
(ABPA) funding allowed for the appropriation of $4,000,000 toward specific stormwater
mitigation projects. The Buckner Lane Bridge Replacement project was identified as a
Stormwater Project for which ARPA funding can be used. This ordinance authorizes
Contract Modification No. 1 with BFW Engineering & Testing for additional services for an
increase in the amount of $74,345, adjusting the total construction project from $154,036 to
$228,381.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (ORD 2021-09-8703; BK 36)
CONTRACT MODIFICATION - BFW ENGINEERING & TESTING — S. 201 AND -
S. 25a' STREETS IMPROVEMENT PROJECT - $106,500
Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an Ordinance entitled: "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 2
WITH BFW ENGINEERING & TESTING, INC. TO INCREASE THE CONTRACT BY
$24,500 FOR THE BUILD ENVIRONMENTAL ASSESSMENT PROJECT." This
Ordinance is summarized as: On April 14, 2020, the City authorized a professional services
contract with BFW Engineering & Testing, Inc, (BFW) in an amount of $250,000 for
environmental services for the Paducah Riverfront Improvement Project (BUILD Grant).
On April 27, 2021, they City authorized Contract Amendment No. 1 adjusting the total
contract to $262,200. During consultation with the Kentucky State Historic Preservation
Office, MARAD, and the Indians Tribes, the City of Paducah will be required to enter into
an unforeseen Programmatic Agreement. BFW will be providing additional consulting
services on behalf of the City to satisfy the Programmatic Agreement requirements. Contract
Modification No. 2 with BFW is required for an increase in the amount of $24,500 adjusting
the total construction project from $262,200 to $286,700 for the BUILD Environmental
Assessment Project.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (ORD 2021-09-8704; BK 36)
CONTRACT MODIFICATION — BFW ENGINEERING & TESTING — BUILD
GRANT ENVIRONMENTAL ASSESSMENT PROJECT - $24,500
Commissioner Wilson offered motion, seconded by Commissioner Henderson, that the
Board of Commissioners adopt an Ordinance entitled: "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO.2
WITH BFW ENGINEERING & TESTING, INC. TO INCREASE THE CONTRACT BY
$24,500 FOR THE BUILD ENVIRONMENTAL ASSESSMENT PROJECT." This
Ordinance is summarized as: On April 14, 2020, the City authorized a professional services
contract with BFW Engineering & Testing, Inc, (BFW) in an amount of $250,000 for
environmental services for the Paducah Riverfront Improvement Project (BUILD Grant).
On April 27, 2021, they City authorized Contract Amendment No. I adjusting the total
contract to $262,200. During consultation with the Kentucky State Historic Preservation
Office, MARAD, and the Indians Tribes, the City of Paducah will be required to enter into
an unforeseen Programmatic Agreement. BFW will be providing additional consulting
services on behalf of the City to satisfy the Programmatic Agreement requirements. Contract
Modification No. 2 with BFW is required for an increase in the amount of $24,500 adjusting
September 28, 2021
the total construction project from $262,200 to $286,700 for the BUILD Environmental
Assessment Project.
Adopted on call of the roll yeas; Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (ORD 2021-09-8705; BK 36)
APPROVE CONSTRUCTION CONTRACT FOR RIVERFRONT PARK LAND
MASS SCOUR PROJECT — WILKINS CONSTRUCTION CO., INC. - $495,784
Commissioner Gault offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt an Ordinance entitled: "AN ORDINANCE ACCEPTING THE BID
OF WILKINS CONSTRUCTION CO., INC., IN THE AMOUNT OF $495,784 FOR
RIVERFRONT PARK LAND MASS SCOUR PROJECT AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as
follows: The City of Paducah accepts the bid of Wilkins Construction Co., Inc., in the
amount of $495,784, for the Riverfront Land Mass Scour Project, said bid being in
substantial compliance with bid specifications, and advertisement for bids, as contained in
the bid of Wilkins Construction Co., Inc., of August 26, 2021.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (ORD 2021-09-8706; BK 36)
SETTING TAX LEVIES: AD VALOREM PROPERTIES FY 2022
Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled: "AN ORDINANCE FIXING THE LEVIES AND
RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY,
SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR
THE PERIOD FROM JULY 1, 2021, THROUGH JUNE 30, 2022, WITH THE PURPOSES OF
SAID TAXES HEREUNDER DEFINED".
PURPOSE RATE PER $100.00
General Fund of the City
Real Property $0.271
Personal Property $0.390
Motor Vehicles & watercraft $0.390
School Purposes
Paducah Junior College
Real Estate $0.016
Personal Property $0.016
Motor Vehicles & watercraft $0.031
The City of Paducah shall collect the following taxes for the Board of Education
Paducah Independent School District
Real Property
$0.864
Personal Property
$0.864
Inventory
$0.864
Total Tax Rate per $100 - real property
$1.151
Total Tax Rate per $100 - personal property
$1.270
Total Tax Rate per $100 — inventory
$0.864
Total Tax Rate per $100 — motor vehicle & watercraft
$0.421
Property taxes levied herein shall be due and payable in the following manner:
In the case of tax bills which reflect an amount due of less than One Thousand Dollars ($1,000.00), the
payment shall be due on November 1, 2021, and shall be payable without penalty and interest until November 30,
2021.
In the case of all other tax bills, payment shall be in accordance with the following provisions:
The first half payment shall be due on November 1, 2021, and shall be payable without penalty and interest until November 30,
2021.
The second half payment shall be due on February 1, 2022, and shall be payable without penalty and interest until February 28,
2022.
September 28, 2021
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (ORD 2021-09-8707; BK 36)
ORDINANCE INTRODUCTIONS)
NEW LEASE AGREEMENT WITH SEAMEN'S CHURCH INSTITUTE OF NEW
YORK AND NEW JERSEY
Commissioner Henderson, offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND
APPROVING NEW LEASE AGREEMENT WITH SEAMEN'S CHURCH INSTITUTE OF
NEW YORK AND NEW JERSEY." This Ordinance is summarized as follows: That the Mayor is
hereby authorized and directed to execute a renewed Lease Agreement between the City of
Paducah and Seamen's Church Institute of New York and New Jersey, for lease by Seamen's of
property located at 117 South First Street in the City of Paducah, McCracken County, Kentucky.
APPROVE CONTRACT MODIFICATION TO PROFESSIONAL SERVICES
CONTRACT WITH HDR, INC. FOR THE PADUCAH FLOODWALL PUMP
STATION #2 PROJECT IN THE AMOUNT OF $55,315
Commissioner Wilson, offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH KENTUCKY, APPROVING A THIRD AMENDMENT TO THE PROFESSIONAL
SERVICE AGREEMENT FOR ENGINEERING SERVICES FOR FLOOD CONTROL PUMP
STATION #2 WITH HDR ENGINEERING, INC. TO REFLECT AN EXPANDED
CONSTRUCTION ADMINISTRATION AND INSPECTION SCOPE AND TO INCREASE THE
AGREEMENT IN AN AMOUNT OF $55,315 AND AUTHORIZING THE EXECUTION OF ALL
DOCUMENTS RELATED TO SAME." This Ordinance is summarized as follows: This Ordinance
approves and authorizes the execution on behalf of the City of the Third Amendment to the
Professional Engineering Services Agreement with HDR Engineering, Inc., relating to the
expansion of the scope of services to be rendered by HDR Engineering, Inc., in connection with the
design, construction administration, inspection services of Flood Control Pump Station # 2 as
required by the U.S. Department of the Army. This Third Amendment increases the Agreement in an
amount not to exceed $55,315 for a total Agreement cost of $494,977.
Mayor
Mayor Bray announced that he will be absent for the October 12a' Commission meeting. Mayor
Pro -Tem Sandra Wilson will preside over that meeting.
City Manager
There is another music event in Carson Park this weekend. Yactoberfest is sponsored by a non-
profit; therefore, in accordance with City Ordinance, a noise variance is not required for the event.
Commissioner Henderson
Commission Henderson thanked Commissioner Wilson and the Chamber staff for the well planned
D.C. Fly -in. The D.C. Fly -in was well organized and very informative.
Commissioner Wilson
The D.C. Fly -in has become an important event for our community.
Commissioner Gault
Presented members with Chocolate -dipped key lime pie from Highland Cumberland Presbyterian
Church. BBQ Off the River was a successful event, even though it was on a much smaller scale.
People have asked with it wasn't downtown this year. The decision had to be made in March.
Given the COVID numbers and limited ability to get meat and other supplies, the decision was
made to hold the event off the river again. Vendors have remarked that they made more money
doing it off the river and were out a lot fewer expenses.
September 28, 2021
ADJOURN
Commissioner Henderson offered motion, seconded by Commissioner Wilson, to adjourn the
meeting of the Paducah Board of Commissioners.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
TIME ADJOURNED: 6:10 p.m.
ADOPTED: October 12, 2021
Sandra Wilson, Mayor Pro -Tem
ATTESM
Lin say Parish, jty Clerk