HomeMy WebLinkAboutMO #2491MUNICIPAL ORDER NO. 2491
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
AUTHORIZING AND APPROVING A MEMORANDUM OF
UNDERSTANDING WITH THE COUNTY OF MCCRACKEN REGARDING
E-911 PARTNERSHIP FORMATION; AND AUTHORIZING THE
EXECUTION OF ALL DOCUMENTS RELATED TO SAME
WHEREAS, the City of Paducah (the "City") and McCracken County (the "County")
acknowledge that it is necessary to upgrade the Paducah 911 Communications Services System,
which serves both the City and County; and
WHEREAS, the City desires to enter into this Memorandum of Understanding to establish
a Paducah / McCracken County Community 911 Communications Services System to set forth the
City's and County's commitments with regard to the system and such upgrades; and
NOW THEREFORE, BE IT ORDERED BY THE CITY COMMISSION OF THE CITY
OF PADUCAH, KENTUCKY, AS FOLLOWS:
SECTION 1. Recitals and Authorization. The City hereby authorizes and
approves a Memorandum of Understanding Regarding E-911 Partnership Formation by and
between the City of Paducah and the County of McCracken in substantially the same form attached
hereto and made part hereof as Exhibit A. Further, the Mayor of the City is hereby authorized to
execute the Memorandum of Understanding and all documents relating to same with such changes
in the agreements not inconsistent with this Municipal Order and not substantially adverse to the
City as may be approved by the official executing the same on behalf of the City.
SECTION 2. Effective Date. This Order shall be in full force and effect from
and after the date of its adoption.
George Bray, Mayor
Attest:
Lik/asny Parish, qty Clerk
Adopted by the Board of Commissioners, August 10, 2021
Recorded by Lindsay Parish, City Clerk, August 10, 2021
\mo\MOU — E-911 Partnership Formation 2021
EXHIBIT A
MEMORANDUM OF UNDERSTANDING
REGARDING E-911 PARTNERSHIP FORMATION
This Memorandum of Understanding (MOU) is entered into as of this day of
June, 2021 by and between the CITY OF PADUCAH, KENTUCKY ("City") and the
COUNTY OF MCCRACKEN, KENTUCKY ("County").
WHEREAS, the City and County acknowledge that it is necessary to upgrade the
Paducah 911 Communications Services System, which serves both the City and County;
and
WHEREAS, parties desire to enter into this Memorandum of Understanding to
establish a Paducah / McCracken County Community 911 Communications Services
System and to set forth the City's and County's commitments with regard to the system
and such upgrades; and
NOW THEREFORE, the City and County agree to the following:
1. Commitment.The City and County each commit in good faith to form a Joint
Paducah / McCracken County Community Services System and upgrade the 911
Communication Services System, as soon as such upgrades are feasible, subject to final
design plans. The parties agree to explore options for cost sharing, cost optimization,
and, state and regional collaboration.
2. Joint Committee. The City and County agree to establish a 911
Communication Services Oversight Committee, which shall guide the parties in making
recommendations regarding the upgrades, pursuing funding options, and governance.
The committee shall make formal reports to the City and the County at least every sixty
(60) days, with the City and County making all final decisions regarding the upgrades.
Said committee shall consist of five (5) members and be jointly appointed by the City and
County, with the City appointing 2 committee members, one of which shall be a member
of the city commission, the County appointing 2 committee members, one of which shall
be a member of the McCracken County Fiscal Court, and 1 member being jointly
appointed.
3. Cost Sharing. The City and County agree that costs for upgrading the
system shall be shared between the parties as follows:
A. All upfront capital expenditures which may be required to install
equipment related to the core operation of the system shall be either (i) shared equally
between the City and County, with each party paying fifty percent (50%) of such costs, or
(ii) through an increase in the county contribution to offset debt service as the parties
move toward partnership.
B. Costs of peripheral equipment shall be divided between the City and
County on a pro rata basis, based upon the equipment needs of each entity (Example:
number of radios required by each entity, etc.)
C. Upon completion of the partnership and upgrades, operational costs
of the 911 Communication Services System shall be divided between the City and County
on a pro rata basis, based upon use of services. For example, costs would be prorated
based upon (1) the number of calls and dispatches within the City limits, and (2) the
number of calls and dispatches outside the City limits, to be documented by a monthly
call log.
4. Financing. The City and County will work together to identify an appropriate
method of financing, which may include all or a portion of the following funding methods:
A. For capital expenditures:
i. State or federal grants and any other form of contribution
ii. Bonding of costs related to up -front capital investment
B. For operational costs:
i. Payment of costs from City and County general funds
ii. Alternatives to existing landline user fees
5. Good Faith Efforts/Time of Completion. Each party agrees to put forth a
good faith effort to identify and procure an appropriate financing method for the upgrades
as contemplated, and to have the financing method determined and agreed to by or
before February 1, 2022.
6. Miscellaneous Provisions. The following miscellaneous provisions shall
apply:
A. Notices. All notices provided for herein will be in writing and
addressed to the parties.
B. Counterparts. This MOU may be executed simultaneously or in any
number of counterparts, each of which shall be deemed to be an original, but all of which
together shall constitute one and the same agreement.IN WITNESS WHEREOF, the
parties have signed this agreement as of the day and date first above written.
C. The parties commit in good faith and with diligence to negotiate and
execute a definitive Interlocal Cooperation Agreement (the "Interlocal Agreement"). The
Interlocal Agreement will establish more specifically the terms and conditions under which
the 911 Communication Services System will be designed, constructed, funded,
equipped, operated, and maintained and will replace this MOU in its entirety.
DATED this day of August, 2021.
CITY OF PADUCAH, KENTUCKY
A
Title:
COUNTY OF McCracken, KENTUCKY
0
Title:
SAM CLYMER,
McCracken County Attorney