HomeMy WebLinkAbout07-27-2021July 27, 2021
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, July 27, 2021, at
5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Bray
presided. Upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Guess, Henderson, Wilson and Mayor Bray (4). Commissioner Gault was absent
0).
INVOCATION:
Commissioner Guess led the invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
RECOGNITION: City Manager James Arndt was recognized with a plaque for his three years of
service to the City of Paducah.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. No items were removed. Mayor Bray asked the City Clerk to read the items on the
Consent Agenda.
I(A)
Approve Minutes for June 17 & 18, 2021 and July 13, 2021
I(B)
Receive and File Documents:
Contract File:
1. Contract with Dallmann Systems, Inc., for purchase of a Security Camera Network and
Video Management System for Barkley Airport — MO 42471
2. Fleet Maintenance Service Agreement with Paducah McCracken County Joint Sewer
Agency — MO #2473
3. Fleet Maintenance Service Agreement with Kevil City Fire Department — MO #2474
4. Fleet Maintenance Service Agreement with Kevil Rural Fire Department — MO #2475
5. Contract with Aramark for Uniform Services for use by Public Works, Engineering and
Parks — MO 92476
6. Declaration of Trust and Trust Partnership Agreement — Kentucky League of Cities
Workers' Compensation Trust — MO #2477
7. Trust Participation Agreement For Kentucky League of Cities Insurance Services —
General Insurance Trust — MO #2478
8. Agreement For Employment with Daron Jordan for the City Manager Position —
MO #2485
9. Professional Consulting Services Agreement with Arndt Municipal Support in the
amount of $7,844 — MO #2486
10. Forgivable Loan Agreement between City of Paducah and Sprocket, Inc. —
ORD 2020-12-8666
Bids File:
1. Bids For Security Camera Network and Video Management System for Barkley
Regional Airport (Grant Acceptance MO #2328)(Contract with Dallman Securities —
MO #2471)
a. Dallman Systems, Inc. (recommended for acceptance)
b. ADS Security
c. Forefront Solutions
d. Delta Services
e. Premier Fire and Security, Inc.
I(C)
Personnel Actions
I(D)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT FOR FIRE AND RESCUE SERVICES BETWEEN THE CITY OF PADUCAH,
KENTUCKY, AND METROPOLIS, ILLINOIS, TO COORDINATE JOINT RESPONSES TO
WATER -RELATED EMERGENCIES MO #2487; BK 12
July 27, 2021
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
ORDINANCE ADOPTIONS
AMEND SECTION 78-31 OF THE PADUCAH CODE OF ORDINANCES TO
DESIGNATE JUNETEENTH NATIONAL INDEPENDENCE DAY AS A HOLIDA
FOR CITY EMPLOYEES
Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 78 OF
THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is summarized
as follows: This ordinance amends Section 78-31 of the Code of Ordinances of the City of
Paducah, to include Juneteenth as a designated holiday for City employees, effective January 1,
2022.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
(ORD 2021-07-8693; BK 36)
CHANGE ORDER FOR PUMP STATION #2 CONSTRUCTION CONTRACT WITH
PACE CONTRACTING, LLC IN THE AMOUNT OF $121,733.29
Commissioner Wilson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH PACE
CONTRACTING LLC. TO INCREASE THE CONTRACT BY $121,733.29 FOR THE
PUMP STATION #2 REHABILITATION PROJECT." This Ordinance is summarized as
follows: On August 25, 2020, the City approved Ordinance 2020-08-8652, authorizing a
professional services contract with Pace Contracting, LLC for a construction contract in the
amount of $4,500,000 for the Pump Station #2 Rehabilitation Project. Change Order No. 1
to the contract with Pace Contracting, LLC is now required due to missing components,
damaged materials, fabrication of Motor #5 adjustment nut, and emergency repairs of the
48" discharge pipe. This ordinance approves Change Order No. 1 for an increase in the
amount of $121,733.29 adjusting the total construction project from $4,500,000 to
$4,621,733.29.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
(ORD 2021-07-8694; BK 36)
APPROVAL OF CONTRACT FOR FLOODWALL SEAL CLOSURES PROJECT
WITH JIM SMITH CONTRACTING LLC IN THE AMOUNT OF $577,763.16
Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board
of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JIM
SMITH CONTRACTING, LLC., IN THE AMOUNT OF $577,763.16 FOR THE
FLOODWALL SEAL CLOSURES PROJECT" This Ordinance is summarized as follows:
this Ordinance authorizes the Mayor to execute the Professional Services Agreement with
Jim Smith Contracting LLC, on behalf of the City of Paducah, to provide professional
services for the Floodwall Seal Closure Project in an amount of $577,763.16.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
(ORD 2021-07-8695; BK 36)
APPROVAL OF CONTRACT FOR FLOOWALL FLAPGATE REPLACEMENT
PROJECT WITH JIM SMITH CONTRACTING LLC IN THE AMOUNT OF
$2,152,000
Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JIM
July 27, 2021
SMITH CONTRACTING, LLC., IN THE AMOUNT OF $2,152,000 FOR THE
FLOOD WALL FLAPGATE PROJECT" This Ordinance is summarized as follows: this
Ordinance authorizes the Mayor to execute the Professional Services Agreement with Jim
Smith Contracting LLC, on behalf of the City for services related to the Floodwall Flapgate
Replacement Project in an amount of $2,152,000.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
(ORD 2021-07-8696; BK 36)
ZONING TEXT AMENDMENT FOR NEW LAND USES
Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled: "AN ORDINANCE AMENDING CHAPTER 126
OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is
summarized as follows: This Ordinance amends Chapter 126 of the Code of Ordinances of the City
of Paducah, Kentucky, to define and permit cottage homes with certain requirements. These types of
homes could be a minimum of 140 square feet and would be permitted in the B-1 Convenience &
Service Zone and higher -intensity zones. Manufactured homes, mobile homes, campers,
recreational vehicles, storage buildings, shipping containers and/or sheds are not considered to be
cottage homes. Further, this amendment defines and allows short-term rentals and special event
short-term rentals which are rented less than 30 consecutive days in certain zones. This amendment
also allows for the construction of a single-family home on a smaller building lot than 8,000 square
feet provided setbacks are met and the floor -to -area ratio is not less than 10%; allows the outdoor
sale of food items, vegetables, fruits and garden implements; allows multi -family structure density
to be determined by the Kentucky Building Code in the B-1 Convenience & Service Zone and in
higher -intensity zones; allows seasonal fireworks tents in the B-3 General Business Zone and in
higher -intensity zones; and allows only commercial uses in the front 2/3 of the ground floor of
buildings in the H-1 Historic Commercial Zone.
ZONING TEXT AMENDMENT FOR MOBILE FOOD VEHICLES/FOOD TENTS
Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board
of Commissioners introduce an Ordinance entitled: "AN ORDINANCE AMENDING
CHAPTER 126 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH
RELATED TO MOBILE FOOD VEHICLES." This Ordinance is summarized as follows:
This ordinance amends Section 126-87 Mobile Food Vehicles of the Paducah Code of
Ordinances to define Food Tents in accordance with the Kentucky Building Code, allow
them as an exemption in the Highway Business District and provide specific guidance for
the regulation of Food Tents in the B-2 Downtown Business Zone and in higher -intensity
zones. This amendment allows Mobile Food Vehicles to operate closer than 100 feet to a
brick -and -mortar restaurant(s) with the specific written consent of said restaurant(s) and
removes the 14 -day time period in which a mobile food vehicle must move. Further, Mobile
Food Vehicles are proposed to be located on Broadway between Water Street and North 7th
Street/ Clarence Gaines Street, 2"a Street and within 100' of a residence if a generator is
utilized that is 72 decibels or less.
AMEND CHAPTER 46 OF THE PADUCAH CODE OF ORDINANCE TO CREATE
A MOBILE FOOD VEHICLE FIRE INSPECTION FEE
Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an Ordinance entitled: "AN ORDINANCE AMENDING
CHAPTER 46 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH TO
CREATE ARTICLE V RELATED TO MOBILE FOOD VEHICLE INSPECTIONS." This
Ordinance is summarized as follows: This Ordinance creates Article V Mobile Food Vehicle
Inspections of Chapter 46 Fire Prevention & Protection of the Paducah Code of Ordinances
for the purpose of implementing a fee of $50.00 for each Mobile Food Vehicle inspection
performed by the Paducah Fire Prevention Division for City of Paducah Mobile Food
Vehicles. Further, this Ordinance authorizes and empowers the Paducah Fire Prevention
Division to perform inspections for Mobile Food Vehicles which operate outside of City
limits, but within McCracken County, as required by the McCracken County Fiscal Court.
Said inspections for McCracken County Mobile Food Vehicles shall be performed at a cost
July 27, 2021
of $50.00. Said inspections shall be valid for one (1) calendar year from the date of issuance
and subsequent renewal inspections shall be at a fee of $50 per inspection.
REMOTE WORKERS INCENTIVE PROGRAM
Commissioner Wilson offered motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled: "AN ORDINANCE ESTABLISHING THE
REMOTE WORKERS INCENTIVE PROGRAM." This Ordinance is summarized as
follows: The City of Paducah, Kentucky, hereby establishes the City Remote Workers
Incentive Program with certain conditions and/or requirements. In order to be eligible to
participate in the City Remote Workers Incentive Program, an applicant/employee must be
21 years old or older; be a U.S. Citizen, lawful permanent resident, or have other credentials
necessary to work in the United States, live at least 100 miles outside the limits of the City
of Paducah at the time of application for the City Remote Workers Incentive Program, work
full-time for a company in which all offices are located at least 100 miles outside the limits
of the City of Paducah, be able to perform a majority of their employment duties remotely
from a home office or co -working space located inside the City of Paducah limits, acquire
primary residency in the City of Paducah within three (3) months of acceptance into the
Program, agree to retain primary residence in the City of Paducah for at least one (1) year
beyond the initial twelve-month program; and not be a participant in any other publicly -
funded program/initiative. Individuals accepted into the City Remote Workers Incentive
Program may be eligible to receive up to $2,500.00 reimbursement for expenses associated
with relocating to the City of Paducah; Up to $70.00 per month reimbursement for fees
associated with provision of intemet services for a period of twelve (12) months; and waiver
of City of Paducah payroll taxes for twelve (12) months.
Communications Manager Pam Spencer offered the following discussion summaries:
Commission Priorities Update
Assistant City Manager Michelle Smolen provided an update on the second quarterly
report of the City Commission Priorities. In February, the Board selected 12
priorities to improve and enhance Paducah. The quarterly reports showing the
progress are posted on the City's website at http://Paducahky, zov/commission-
priorities.
911 and Sports Complex Update
As a follow-up to the joint City and County meeting held June 24, Mayor George
Bray reported that the City and County are working to develop the Memorandums of
Understanding for the two projects that the City and County are partnering to move
forward: 911 capital improvements and the outdoor sports and recreation
complex. Mayor Bray expects both of those MOUS will be introduced in August.
Robert Cherry Civic Center Discussion
The Board continued discussing renovating the 9300 square foot Robert Cherry
Civic Center located at 2701 Park Avenue. The plan is to use about a quarter of the
building for office space for the Parks & Recreation Department and move the
Department out ofthe H. C. Mathis Drive building that has high maintenance and
utility costs. At this meeting, the Board reviewed preliminary floor plans developed
by Peck Flannery Gream Warren to provide office space for the Parks & Recreation
Department (about 2250 square feet) and a public assembly space (about 7050
square feet). The estimated cost to update the building with new electrical, HVAC,
plumbing, windows, doors, signage and landscaping, and office space for the Parks
Department is slightly more than $1.1 million.
July 27, 2021
COMMENTS
City Manager Jim Arndt expressed appreciation to the Commission and Staff for their kindness
and hard work during his three years of service to the City.
Commissioners expressed appreciation for the work Jim has done during his three years with the
City of Paducah.
EXECUTIVE SESSION
Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topics:
➢ Discussions of proposed or pending litigation against or on behalf of the public agency KRS
61.810(1)(c)
➢ A specific proposal by a business entity where public discussion of the subject matter would
jeopardize the location, retention, expansion or upgrading of a business entity, as permitted
by KRS 61.810(1)(g)
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
RECONVENE
Commissioner Wilson offered motion, seconded by Commissioner Henderson, to reconvene the
meeting of the Paducah Board of Commissioners in open session.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4).
ADJOURN
Commissioner Wilson offered motion, seconded by Commissioner Henderson, to adjourn the
meeting of the Paducah Board of Commissioners.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4)
TIME ADJOURNED: 7:44 p.m.
ADOPTED: August 10, 2021
ATTEST:
mdsay Pansh,(�ity Clerk