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HomeMy WebLinkAboutOrdinances Book 16, Page 984, No Resolution Number994 A RESOLUTION REQUESTING THE CITY MANAGER TO ADVERTISE FOR BIDS FOR THE PURCHASE OF APPROXIMATELY 645 AUTOMATIC PARKING METERS, EQUIPPED WITH OPEN TOP COIN BOXES AND WASHER AND PULL RING REJECTORS, AND PRESCRIBING THE MANNER IN WHICH BIDS SHALL BE SUBMITTED BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City Manager be, and he is hereby requested and authorized to advertise for bids for the purchase of approximately 645 Automatic parking meters, equipped with open top coin boxes and washer and pull ring rejectors, having the following specifications: DESCRIPTION Parking meters shall be so designed as to enable installation on standard weight, two (2) inch galvanized iron pipe, to be securely fastened with detachable meter mountings which are so arranged that the meter cannot be removed except by operation from inside the meter case. This device shall permit 360 degree rotation of the meter head on the pipe. The length of time provided on each meter and whether or not the coin mechanism shall accommodate pennies shall be subject to designation at the time of contracting and shall be at the discretion of the City Manager. GUARANTEE Meters shall be guaranteed by the manufacturer for a period of at least One (1) year of actual use against defective workmanship and de- fective materials. Each bidder shall clearly state his guarantee. GENERAL REQUIREMENTS The meters shall be of a type which indicates by suitable visible signals that the parking space adjacent to such meter is or is not legally in use, to indicate by proper legend the legal parking time established by the City and when operated shall indicate on and by its dial and pointer the duration of the period of legal parking and on the expiration of such period shall indicate illegal over time parking. The operation of the meters shall be fully automatic, in which to activate the meter the user shall need only insert proper coin. There shall be no handles to turn, no levers to push or pull. All coins shall move under power•.through the complete cycle from fingertip in- sertion to delivery into the locked coin compartment. No "sleeper coins" F A or "handle turning" enforcement problems shall be possible. There shall be no weather exposed working parts. No bids will be considered on obsolete or discontinued models. (a) Meter Case The entire meter mechanism shall be enclosed in a rugged, sub stantial metal case constructed of corrosion resistant, non -brittle metal of such thickness as to resist tampering or abuse. The access door for the coin compartment and the mechanism compartment shall be hinged to the case and shaAl open on the sidewalk side of the meter. The mechanism door shall open to a horizontal position providing a convenient work shelf for street maintenance. (b) Coin Box Compartment The meter shall include a compartment for the coin box. The coin box compartment shall be separate from the meter mechanism and accessible only by a separate lock and key. (c) Coin Boxes The meters shall be equipped with a collection box. (d) Locks Locks must be of the pick -proof variety and so designed that access to any one compartment will not permit access to other compartments with the same key or in any other manner. (e) Mechanism The entire meter operating mechanism, including the timer mechanism, shall be so constructed as a completely assembled, so that it may be removed as a whole from and replaced in the meter case for inspection and repair. The timer shall snap on and off for easy replacement and/or maintenance. The clock or timer mechanism shall not operate continuously but shall come to rest after each operating cycle of the meter has been completed: operation of the meter and indicated time shall be unaffected by blows from the fist, shaking or similar force. The mechanism shall be provided with a graduated scale to indicate continuously while in operation on unexpired time from maximum time to zero. The mechanism shall be provided with an "expired flag", red in color, which shall be displayed automatically upon the expiration of the "paid" period. The mechanism shall also be provided with an out -of -order visible indicator, which shall be a "trouble flag", yellow in color, 995 996 which will appear automatically should the meter fail to cycle, or to indicate a jammed or inoperative meter. (f) Lubrication The mechanism shall not require lubrication of any type to function properly in any climatic condition. (g) Accumulative The meter mechanism shall be an accumulative multiple coin type, so designed as to permit conversion from priginal time and rate combination specified to any other time and rate combination desired by the City from one (1) to ten (10) or more hours, without changing the timer or any other major parts. (h) Coin Entrance There shall be a single coin entrance to eliminate confusion and mistakes in inserting coin in wrong slot. Coin slot shall be of such dimension as to deter defective or mutilated coins, slugs or other objects of greater dimension than those coins designated for the meter. (i) Slot Closer The meter shall be equipped to automatically close or block the coin entrance thereby preventing the insertion of additional coins when the meter is in an out -of -order condition. (j) Washer or Pull Ring Rejector The meter shall be equipped with a rejector which will reject washers, beer can opener rings and similar foreign matter from entering the meter without damage to the meter. TIME AND RATE PLATES Time and rate plates shall be mounted under the protective cover of housing and clearly visible to the motorist. DIAL WINDOWS The dial window windows shall be made of material which is bbeak resistant and fade -proof. The dial window shall permit clear viewing of the expired flag, trouble flag, dial and indicator, in good contraet from both sides of the meter. The windows sha11 be individually replaceable, and shall have O-ring type gaskets to protect against dust and moisture penetration into the case. Provision shall be made in the dial window area for ventilation to eliminate window fogging. 997 SAMPLES The bidders shall submit samples of the meters on which they are quoting, and detailed specifications indicating their proposed method of installation and operation, if requested by City Manager at time of bid opening. INSTALLATION The successful bidder shall furnish all necessary Labor and Materials to install new meter heads on existing meter posts in city, and a factory field service engineer to supervise the installation of the new meters furnished in connection with this bid. TERMS OF SALE The bidder is required to state the terms of sale for cash, minimum monthly payment, or division of revenue. The bidder shall state the price per single meter, and price per two (2) single meters mounted on one (1) post as a twin -unit, F.O.B. Paducah, Kentucky. Each bidder should state what amount, if any will be allowed for trade-in of 645 metersnow in use as follows: 371 Park -O -Meters, 142 Miller Model 50, 62 Automaton, and 60 Duncan Model 60, which may be inspected in place in the City of Paducah. Each bidder should state what spare mechanisms will be provided with a sale and what guarantee will be available to insure against defective parts. Each bidder must submit an alternate payment plan, if any are available, which would specify what cost could be advanced to the City or incurred by the bidder for installation of the meters and a method of payment which would not increase outlays from the General Fund of the City. All such proposals must clearly state what cost over cash would be added, if the alternate plan is available and accepted. AWARD OF CONTRACT The City reserves the right to reject any or all proposals. The bidders shall indicate the number of days after the signing of the contract in which they will guarantee to make delivery. CONTRACT AGREEMENT The successful bidder, as designated by the Board of Commissioners will be required to enter into an agreement for the sale and delivery of said meters substantially on these specifications. 998 OTHER INSTALLATIONS The manufacturer shall accompany his bid with a representative list of cities in which his meters are now in use. MISCELLANEOUS Each proposal shall be submitted in a sealed envelope plainly marked "Parking Meter Proposal - To Be Properly Opened In The City Manager's Office Of The City Hall Of The City Of Paducah At A.M. / P.M. (date) submitted by (bidder) SECTION 2. The City Manager shall advertise for sealed bids by posting a notice at the City Hall door and by inserting notice of the request for bids in the Sun -Democrat not less than seven days nor more than twenty-one days before the opening of same. All bids shall be sealed and no bid shall be received after the hour fixed in the notice for the opening of same. All bids received by the City Manager up to the time fixed for the opening of same shall be filed with the Board of Commissioners who may let a contract to the lowest and best bidder and the Board of Com- missioners shall reserve the right to reject any and all bids and the City shall not become legally obligated to purchase same until the adoption of an ordinance authorizing the execution of a purchase contract. SECTION 3. This resolution shall be in full force and effect from and after its adoption. Mayor Passed by the Board of Commissioners May 13, 1969 Recorded by Sarah Thurman, City Clerk, May 13, 1969.