HomeMy WebLinkAboutOrdinances Book 16, Page 63, No Resolution Number63
A RESOLUTION REQUESTING THE CITY MANAGER TO ADVERTISE FOR
BIDS FOR AN ACCOUNTING MACHINE FOR USE IN THE FINANCE OFFICE
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH,--KENTUCKY:'
SECTION 1. That the City Manaper be, and he is hereby,
authorized to advertise for bids for purchase of an accounting
machine for use in the Finance Office of the City of Paducah.
Such machine must have the following minimum specifications:
Electric typewriter section
Electric multiplication and either electronic or
mechanical computing functions other than multiplication
Eighteen Memory totals, either electronic or mechanical
Nine EMV's (unless memory totals are electronic)
Equipment for programming all applications now being
.handled by machine accounting in the Finance Office
Mechine must be capable of completing the following
accounting applications of the Finance Office:
Preparation of tax bills and tax rolls or ledgers;
preparation of payroll and all related functions;
accounts payable and check -writing functions; and
budgetary and general ledger.
Each bidder must state, the price, without trade-in, and also
state the trade-in allowance on the following equipment:
1 38 NCR accounting machine, SIN 5693523
1 NCR remittance machine, SIN 6027179
The successful bidder shall loan the City an accounting machine
with equal or greater capabilities than the quoted machine so that the
City may use such loaned machine to prepare the 1967 tax bills. The
loaned machine shall be properly programmed by the successful bidder
to accurately and efficiently prepaw the tax bills. The loaned
machine shall be available to the City at any time after the first
reading by the City Commission of the ordinance awarding the purchase
contract. There shall be no charge to the City of Paducah for the
loaned machine or the programming or maintenance of the machine.
SECTION 2. The City Manager shall advertise for sealed bids by
posting a notice at the City Hall door and by inserting notice of the
request for bids in the Sun -Democrat not less than seven days nor more
than twenty-one days before the opening of same. All bids shall be
sealed and no bid shall be received after the hour fixed in the notice
for the opening of same. All bids received by the City Manager up to
the time fixed for the opening of same shall be filed with the Board of
Commissioners who may let a contract to the lowest and best bidder and
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the Board of Commissioners shall reserve the right to reject any and
all bids and the City shall not become legally obligated to purchase
same until the adoption of an ordinance authorizing the execution
of a purchase contract.
SECTION 3. This Resolution shall be in full force and effect
from and after its adoption.
1/ Am ii V
Mayor
Passed by the Board of Commissioners February 2$, 1967
Recorded by Sarah Thurman, City Clerk, February 28, 1967.