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Home My WebLink About12-15-2020December 15, 2020 At a Joint Called Meeting of the Paducah Board of Commissioners and McCracken County Fiscal Court, held on Monday December 15, 2020, at 5:30 p.m., Judge Clymer and Mayor Harless presided. Upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). Upon call of the roll, by the County Clerk, the following McCracken County Fiscal Court members answered to their names: Commissioners Bartleman, Jones, Parker and Judge Executive Clymer (4). In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in accordance with Kentucky Executive Order 2020-243, all members of the Board of Commissioners participated using video teleconferencing. Further, this meeting was not open to the public. The public was invited to view the meeting on YouTube at https://www.youtube.com/user/paducahkygov or on the government access channel Government 11 (Comcast channel 11). INVOCATION: Commissioner McElroy led the invocation PLEDGE OF ALLEGIANCE Commissioner Abraham led the pledge. ORDINANCE — ADOPTION INTERLOCAL COOPERATION AGREEMENT WITH McCRACKEN COUNTY, GPED, AND THE IDA ALONG WITH A LOAN FORGIVENESS NOTE FOR GPED RELATED TO THE OHIO RIVER TRIPLE RAIL MEGASITE Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERATIVE AGREEMENT AMONG THE CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY, THE PADUCAH-MCCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY, AND GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL AND AUTHORIZING THE EXECUTION OF A FORGIVENESS OF DEBT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL PURSUANT TO THE TERMS OF SAID INTERLOCAL AGREEMENT." This ordinance authorizes the execution of an Interlocal Cooperative Agreement, to make the Paducah -McCracken County Industrial Development Authority (IDA) the owner of certain publicly owned development sites within Paducah and McCracken County, including the Ohio River Triple Rail Megasite (formerly known as "Riverport West"), which is currently owned by the Greater Paducah Economic Development Council and to effect a repositioning the Paducah/McCracken County Industrial Development Authority and its role with regard to property ownership, maintenance, development, marketing, and management. Further, this ordinance authorizes a Forgiveness of Debt Agreement with the Greater Paducah Economic Development in a total amount of $911,375.00 related to the Ohio River Triple Rail Megasite. (ORD 2020-12-8664; BK 36) Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). The McCracken County Fiscal Court also conducted business to adopt the above referenced action. All in favor. AMEND CHAPTER 2 OF THE PADUCAH CODE OF ORDINANCES RELATED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is summarized as follows: This ordinance amends Paducah Code of Ordinances Sections 2-562 through 2-564 to change the composition of the Paducah Industrial Development Authority from six (6) to seven (7) members and allow for the appointment of members in the manner described by the Interlocal December 15, 2020 Cooperation Agreement as established by the City of Paducah, McCracken County, the Paducah Industrial Development Authority and the Greater Paducah Economic Development Council. Further, this ordinance removes the restriction that members cannot hold any official office in the City or County and brings the terms of members in line with said Interlocal Cooperation Agreement. Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD 2020-12-8665; BK 36) PRESENTATIONS: Communications Manager Pam Spencer offered the following summary for three presentations made at the Commission Meeting: "Plaque Presentation in Honor of Service on the Paducah Board of Commissioners Mayor Brandi Harless, Mayor Pro -Tem Richard Abraham, Commissioner Gerald Watkins, and Commissioner Brenda McElroy have each received a plaque in recognition of their dedicated service, devotion, and commitment to the City of Paducah. This Commission meeting is the final meeting of the year and the last time for this current class, Commission Class #42 to be together in official capacity. LOVE Awards Presentation City Manager Jim Arndt recognized the employees who are receiving LOVE awards this year. The Living Our Values Every Day Awards recognize employees who embrace the City's organizational values. The employees are nominated by other employees with a city employee team reviewing the nominations to select one employee (or team of employees) for each of the six organizational values. This year, 64 nomination forms were received. The award recipients are as follows: • Action -Oriented: Amy Travis, Police Department • Customer Experience: Alex Sherwood, Customer Experience Department • Every Person Matters: Jonathan Perkins, Finance Director • Fiscal Responsibility: Mary Wurth, Parks and Recreation Department Personal Accountability: Lindsay Parish, City Clerk and Customer Experience Department Director • Solution -Driven: Michelle Smolen, Assistant City Manager, and Stefanie Suazo, Human Resources Director Be sure to check the City's social media pages over the next few days to see the names of employees nominated for each value and images of the award recipients. FY2020 Comprehensive Annual Financial Report Presentation Finance Director Jonathan Perkins and David Hampton of Kemper CPA Group, LLP provided an overview of the City's Comprehensive Annual Financial Report (CAFR) which includes the City audit. The audit is required by State law; however, the CAFR is a voluntary document that the City prepares to provide additional information and transparency to the public. The report is for the fiscal year that ended June 30, 2020. Paducah is one of the few cities in Kentucky that prepares a CAFR. For 29 consecutive years, Paducah has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA). The entire CAFR report and previous audits dating back to 2001 can be found on the City's website, www.paducahkv.Qov." CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Harless asked the City Clerk to read the remaining items on the Consent Agenda. I(A) Approve Minutes for the December 8, 2020 Paducah Board of Commissioners Meeting I(B) Receive & File Documents: Minute File: 1. Notice of Meeting of the Board of Commissioners of the City of Paducah, Kentucky for meeting dated December 8, 2020 December 15, 2020 Mayor Harless offered motion, seconded by Commissioner Wilson that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). RESOLUTION RESOLUTION RELATED TO ALCOHOL LICENSING RENEWAL FEES Commissioner McElroy offered motion, seconded by Mayor Harless that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISIONERS OF THE CITY OF PADUCAH, ENCOURAGING THE INCOMING BOARD OF COMMISSIONERS TO CONSIDER RELIEF OPTIONS RELATED TO ALCOHOL LICENSING RENEWAL FEES." Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). Contract File: 1. Contract For Services — FY 2021 —W. W. Young Community Center - $1,100 — signed by City Manager Financials 1. Paducah Water Works — October, 2020 — Financial Highlights I(C) Reappointment of Glenn Denton and Kelm Burchard and Appointment of Sara Bradley (to replace Linda Curtis, whose term as expired) to the Paducah Convention & Visitors Bureau. These terms shall expire December 31, 2023. I(D) Personnel Actions I(E) A MUNICIPAL ORDER AUTHORIZING AN ADDITIONAL PAYMENT TO YOUNGBLOOD EXCAVATION CONTRACTORS IN THE AMOUNT OF $1,400 FOR MEETING ALL EARLY COMPLETION DEADLINES RELATED TO CONSTRUCTION OF THE PECK EDUCATION TRAIL MO #2416; BK 11 I(F) A MUNICIPAL ORDER ACCEPTING THE BID OF FINLEY FIRE EQUIPMENT, INC., FOR SALE TO THE CITY OF ONE (1) PUMPER TRUCK IN THE AMOUNT OF $515,360, FOR USE BY THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME MO 42417; BK 11 I(G) A MUNICIPAL ORDER AUTHORIZING THE CITY OF PADUCAH TO APPLY FOR A CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT ("CARES" ACT) GRANT THROUGH THE DEPARTMENT OF LOCAL GOVERNMENT IN THE AMOUNT OF $559,821 FOR REIMBURSEMENTS FOR THE SALARIES OF PADUCAH POLIE OFFICERS AND FIREFIGHTERS BEGINNING JUNE 4, 2020, FOR THE ENTIRE ALLOTMENT, ACCEPTING ANY GRANT FUNDS AWARDED BY THE DEPARTMENT OF LOCAL GOVERNMENT, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO #2418; BK 11 I(H) A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 2398 ENTITLED, "A MUNICIPAL ORDER APPROVING AND ADOPTING THE GROUP LIFE INSURANCE BENEFITS PROPOSAL WITH MUTUAL OF OMAHA IN A TOTAL ANNUAL GROUP PREMIUM AMOUNT OF $44,453.40 FOR EMPLOYEES OF THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME," TO REMOVE THE PREFERRED CHOICE VOLUNTARY SHORT-TERM DISABILITY AND VOLUNTARY LONG-TERM DISABILITY MO #2419; BK 11 Mayor Harless offered motion, seconded by Commissioner Wilson that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). RESOLUTION RESOLUTION RELATED TO ALCOHOL LICENSING RENEWAL FEES Commissioner McElroy offered motion, seconded by Mayor Harless that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISIONERS OF THE CITY OF PADUCAH, ENCOURAGING THE INCOMING BOARD OF COMMISSIONERS TO CONSIDER RELIEF OPTIONS RELATED TO ALCOHOL LICENSING RENEWAL FEES." Adopted on call of the roll yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). December 15, 2020 ORDINANCE ADOPTION APPROVE SPROCKET $900,000 FORGIVABLE LOAN Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2020-6-8641; AUTHORIZING CITY OF PADUCAH TO EXECUTE A FORGIVABLE LOAN AGREEMENT WITH SPROCKET, INC., IN AN AMOUNT UP TO $900,000 TO PARTIALLY FUND THE CONSTRUCTION COST OF A RENOVATED FACILITY THAT WILL BE USED FOR THE CREATION OF NEW START-UP BUSINESSES AND JOB OPPORTUNITIES WITHIN THE CITY OF PADUCAH, AND TO EXECUTE THE OTHER AGREEMENTS AND DOCUMENTS THAT ARE A PART THEREOF.." This Ordinance is summarized as follows: This ordinance authorizes the execution of a Forgivable Loan Agreement with Sprocket, Inc., in an amount up to $900,000.00 for a portion of the construction cost, systems and improvements of facilities at the Sprocket location together with the Loan Guaranty Agreement and other agreements, instruments or certifications which may be necessary to accomplish said forgivable loan. Further, this ordinance authorizes the annual budget for the fiscal year beginning July 1, 2020, and ending June 30, 2021, as adopted by Ordinance No. 2020-6-8641, be amended to transfer $900,000 from Debt Service Undesignated Fund Balance (3000) to the General Fund Note Receivable Account 1000-101055. Adopted on call of the roll yeas, Commissioners McElroy, Watkins, Wilson and Mayor Harless (4), nays, Commissioner Abraham (1). (ORD 2020-12-8666; BK 36) ORDINANCE INTRODUCTION GREENWAY TRAIL PHASE V — CHANGE ORDER 41 TO JIM SMITH CONTRACTING, LLC CONTRACT FOR $37,585.10 Mayor Harless offered Motion, seconded by Commissioner McElroy, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH JIM SMITH CONTRACTING, LLC, TO INCREASE THE CONTRACT BY $37,585.10 FOR THE GREENWAY TRAIL PHASE V PROJECT." This ordinance is summarized as follows: This ordinance authorizes the execution of Change Order No. 1 for an increase in the net amount of $37,585.10 with Jim Smith Contracting, LLC, for a new total contract cost of $516,935.60 for the Greenway Trail Phase V project." CITY MANAGER COMMENTS ➢ Expressed his appreciation for the work the Commission has done. ➢ Ribbon Cutting for the Peck Addition at Noble Park has been moved to 2:00 p.m. on Thursday ➢ Expressed his appreciation for the work Mark Thompson has done as Director of Parks & Recreation. His retirement is effective December 31, 2020. As a farewell to Mark all who want may gather at the Farmers' Market on Saturday, December 19, at 9 a.m. to walk the Greenway Trail with Mark. Masks and social distancing please. CITY COMMISSION COMMENTS ➢ Each Commissioner expressed their appreciation for one another and the work that has been accomplished during this term. ➢ Commissioner Wilson reminded everyone that the memorial service for Commissioner and Mrs. Coleman will be Thursday at 11:00 a.m. at Washington Street Baptist Church. ADJOURN Mayor Harless offered motion, seconded by Commissioner Watkins, to adjourn the meeting of the Paducah Board of Commissioners. All in favor. Meeting ended at approximately 7:14 p.m. ADOPTED: January 12, 2021 December ( 4 ? (&� Ge'orge Mayor ATTEST: Lindsay Pari h City Clerk