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Home My WebLink About11-24-2020November 24, 2020 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 24, 2020, at 5:30 p.m., Mayor Brandi Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in accordance with Kentucky Executive Order 2020-243 and SB 150, all members of the Board of Commissioners participated using video and/or audio teleconferencing. The public was invited to view the meeting on the government access channel Government 11 (Comcast channel 11). The meeting was also streamed on the City's You Tube channel for the public's convenience. Further, members of the public were invited to participate in the meeting to make public comments by joining the virtual teleconference. INVOCATION: Commissioner McElroy led the Invocation. PLEDGE OF ALLEGIANCE Commissioner Abraham led the pledge. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the November 10, 2020 Paducah Board of Commissioners Meeting I(B) Receive & File Documents Minute File: 1. Notice of Meeting of the Board of Commissioners of the City of Paducah, Kentucky for meeting dated November 10, 2020 2. Letter to Bryan Kent regarding Touchdown and Tunes Noise variance dated October 29, 2020 Contract File: 1. Renewal Lease Agreement between City of Paducah and Forest Hills Village, Inc. ORD 2020-10-8659 2. Strategic Health Risk Advisor & Strategic Benefit Placement Services with Peel & Holland — MO 42395 3. Contract For Services for FY 2021 — Sprocket, Inc. $40,000 — MO 42400 4. Employment Agreement between City of Paducah and Arnie Clark — Director of Parks and Recreation — MO 92401 5. Contract For Services FY 2021 — Barkley Regional Airport Authority - $120,000 — MO #2405 Financials File: 1. Financial Statement for Transit Authority of the City of Paducah — Year ended June 30, 2020 Bids File: 1. Bid For Police Uniforms — Galls, LLC — MO 92403 I(C) Personnel Actions I(D) A MUNICIPAL ORDER ACCEPTING THE DONATION OF REAL PROPERTY LOCATED AT 1331 BROADWAY TO THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE FOR SAME (MO # 2409; BK 11) Mayor Harless offered motion, seconded by Commissioner Watkins, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) November 24, 2020 MUNICIPAL ORDERS APPROVAL OF TOLLING AGREEMENT BETWEEN JIM SMITH CONTRACTING COMPANY LLC, JSC TERMINAL, LLC AND CITY OF PADUCAH Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF A TOLLING AGREEMENT BETWEEN THE CITY OF PADUCAH, JIM SMITH CONTRACTING COMPANY LLC AND JSC TERMINAL LLC d/b/a MIDWEST Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) (MO #2410; BK 11) APPROVE ARTWORK DESIGN FOR WATER TOWER Commissioner Watkins offered motion, seconded by Mayor Harless, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING THE PROPOSED ARTWORK DESIGN FOR THE WATER TANK LOCATED BETWEEN MILE MARKERS ELEVEN (11) AND SIXTEEN (16) ON INTERSTATE -24 IN MCCRACKEN COUNTY AT THE REQUEST OF PADUCAH WATER AND MCCRACKEN COUNTY FISCAL COURT." Adopted on call of the roll, yeas, Commissioners McElroy, Watkins, Wilson and Mayor Harless (4), Nay — Commissioner Abraham (1) (MO #241; BK 11) ORDINANCE ADOPTIONS CONSENSUAL ANNEXATION OF 3660 OLIVET CHURCH ROAD Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: The City of Paducah hereby approves the consensual annexation of certain tracts of property contiguous to the present city limits, located at 3660 Olivet Church Road, containing 0.9284 acres, more or less. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) (ORD 2020-11-8660; BK 36) PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING, INC., FOR SOUTH 25TH STREET PROJECT FOR $89,180 WITH THE OPTION OF SOUTH 24TH STREET PROJECT FOR $70,595 Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PADUCAH AND BACON, FARMER, WORKMAN ENGINEERING & TESTING, INC., IN AN AMOUNT OF $89,180 FOR ENGINEERING SERVICES RELATED TO THE SOUTH 25TH STREET IMPROVEMENT PROJECT, AUTHORIZING THE ENGINEERING DEPARTMENT TO EXERCISE OPTION B FOR PROJECT IN THE AMOUNT OF $70,595 AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND ALL DOCUMENTS RELATING TO SAME." This ordinance authorizes and approves the execution of an Agreement for engineering services related to the South 25th Street Improvement Project between the City of Paducah and Bacon, Farmer and Workman Engineering & Testing, Inc., in an amount of $89,180 and further authorizes the Engineering Department to exercise Option B as proposed by Bacon, Farmer Workman Engineering & Testing, Inc., for the South 24th Street Project in an amount of $70,595. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) (ORD 2020-11-8661; BK 36) November 24, 2020 AMENDMENT IN THE AMOUNT OF $81,500 TO PROFESSIONAL ENGINEERING SERVICE AGREEMENT WITH HDR ENGINEERING, INC., FOR THE CITY'S FLOOD CONTROL PUMP STATION #2 AND 99 Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH KENTUCKY, APPROVING A SECOND AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT FOR ENGINEERING SERVICES FOR FLOOD CONTROL PUMP STATIONS #2 AND #9 WITH HDR ENGINEERING, INC. TO REFLECT AN EXPANDED CONSTRUCTION ADMINISTRATION AND INSPECTION SCOPE AND TO INCRESE THE AGREEMENT IN AN AMOUNT OF $81,500 FOR A NEW TOTAL AGREEMENT AMOUNT NOT TO EXCEED $439,662.00; AND AUTHORIZING THE EXECUTION OF SAID SECOND AMENDMENT." This ordinance approves the Second Amendment to the Professional Service Agreement with HDR Engineering. Inc., for an increase in the amount of $81,500 for expanded construction administration and inspection services for flood control pump stations #2 and #9 resulting in a total agreement cost of $439,662.00. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5) (ORD 2020-11-8662; BK 36) ORDINANCE INTRODUCTION CLOSURE OF TWO ALLEYS EXTENDING WEST OF NORTHVIEW STREET ONTO THE PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY PROPERTY LOCATED AT 621 NORTHVIEW STREET Mayor Harless offered Motion, seconded by McElroy, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF TWO ALLEYS EXTENDING WEST OF NORTHVIEW STREET ONTO THE PADUCAH-MCCRACKEN COUNTY JOINT SEWER AGENCY PROPERTY LOCATED AT 621 NORTHVIEW STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of two alleys extending west of Northview Street onto the Paducah -McCracken County Joint Sewer Agency Property located at 621 Northview Street, and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owner in or abutting the public ways to be closed. COMMENTS BY ASSISTANT CITY MANAGER ➢ Even though City buildings are closed, City services continue. There is a drop box at City Hall for payment of property taxes ➢ Thursday trash pickup will be made Wednesday and Friday trash pickup will be made Monday ➢ Shop Small Business Downtown Saturday 10 a.m. to 4 p.m. ➢ Tribute to the late Commissioner Robert Coleman and Connie Coleman COMMENTS BY COMMISSION ➢ Commissioner Abraham commented about the legacy Commissioner Coleman left behind ➢ Commissioner McElroy urged everyone to support local businesses ➢ Commissioner Wilson urged everyone to support local businesses. She also stated that she sat in on some of the Diversity and Inclusion calls with Mayor Harless. ➢ Mayor Harless mentioned that she is working closely with Mayor -Elect George Bray to make the transition go smoothly COMMENTS FROM THE PUBLIC ➢ Mayor -Elect George Bray thanked the Mayor and current Commissioners for allowing him to sit in on the meeting. He appreciates the line of communication that has been established. ADJOURN Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in favor. Meeting ended at approximately 6:40 p.m. November 24, 2020 ADOPTED: December 8, 2020. andi Harless, yor ATTE T: ict 6,k Lm say Parish, C' Clerk