The URL can be used to link to this page

Home My WebLink About12/11/12DECEMBER 11, 2012 At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 11, 2012, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). Commissioner Watkins was absent (1). PRESENTATION: CHRISTMAS PARADE AWARDS Paducah Parks Services Recreation Superintendent Amie Clark presented awards to the 2012 Christmas Parade winners. The theme for this year's parade was "Christmas Time in the City". AMBASSADORS ANNUAL UPDATE Ambassadors Marty and Cheryl Bendick, on behalf of the Paducah Ambassadors, presented Mayor Paxton with an Honorary Paducah Ambassador certificate. They reported they volunteered 4600 hours in 2012. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the November 27th, 2012, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). MOTIONS R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following bids be received and filed: BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT PRESERVATION AND RENOVATION OF MARKET HOUSE AND THE RIVER DISCOVERY CENTER 1) Ray Black & Son, Inc.* 2) Midstates Construction Co., Inc. NOBLE PARK POOL RENOVATIONS PHASE H PROJECT CONCESSIONS AND HOT WATER TO RESTROOMS 1) Midstates Construction Co., Inc.* 2) Pinnacle Inc 3) Crouch Building Associates 4) Vanguard Contractors *Denotes the selected bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). RESOLUTION DECLARATION OF OFFICIAL INTENT TO REIMBURSE ADVANCES MADE FOR CAPITAL OUTLAYS (NOBLE PARK POOL RENOVATION, TELETECH SERVICES BLDG., FLOODWALL ENGINEERING/DESIGN AND OTHER CAPITAL OUTLAYS AND RELATED COSTS) TO BE MADE FROM SUBSEQUENT BORROWINGS Mayor Paxton offered motion, seconded by Commissioner Gault, that a Resolution entitled, "A RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY, MAKING DECLARATION OF OFFICIAL INTENT WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Kaler offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). DECEMBER 11, 2012 KLC INSURANCE SERVICES SAFETY AWARD GRANT FOR PARKS DEPT Commissioner Abraham offered motion, seconded by Commissioner Gault, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A 2013 MATCHING INSURANCE SERVICES SAFETY GRANT AWARD IN THE AMOUNT OF $6,000 FROM THE KENTUCKY LEAGUE OF CITIES FOR THE PURCHASE OF PLAYGROUND AND SAFETY EQUIPMENT FOR THE PADUCAH PARKS SERVICES DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). MO#1697; BK 8 CERTIFICATION TO KENTUCKY TRANSPORTATION CABINET OF SAFE LOAD CAPACITY POSTING OF BRIDGES WITHINI CITY LIMITS FOR 2012 Commissioner Gault offered motion, seconded by Commissioner Abraham, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE STATEMENT OF COMPLIANCE WITH NATIONAL BRIDGE INSPECTION STANDARDS/BRIDGE POSTING REQUIREMENTS FOR PADUCAH, KENTUCKY CERTIFYING BRIDGES WITHIN THE CITY LIMITS OF PADUCAH ARE POSTED WITH SAFE LOAD CAPACITIES," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). MO#1698; BK 8 ORDINANCES -ADOPTION ACCEPT BID AND AUTHORIZE CONTRACT FOR POLICE DEPARTMENT UNIFORMS Commissioner Kaler offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, ", `AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS UNIFORMS FOR THE PURCHASE OF UNIFORMS FOR POLICE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: That the City of Paducah accepts the bid of Bluegrass Uniforms for police department employees in the Paducah Police Department at unit prices submitted, for a period of two years, beginning January 1, 2013 and ending December 31, 2014, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). ORD.#2012-12-7997; BK 33 ORDINANCES — INTRODUCTION SALE OF PADUCAH WATER WORKS PROPERTY AT 5514 REIDLAND RD Commissioner Abraham offered motion, seconded by Commissioner Gault, that that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE DECLARING MUNICIPALLY OWNED REAL PROPERTY GENERALLY LOCATED AT 5514 REIDLAND ROAD, HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF SAME". This ordinance is summarized as follows: In this Ordinance the City of Paducah declares municipally owned real property generally located at 5514 Reidland Road, Paducah, Kentucky as surplus and approves the sale of the surplus real property for $66,000.00 in accordance with the Auction Purchasing Contract dated November 27, 2012. The subject property was originally acquired by the Reidland Water District and by virtue of acquisition is now owned by the City for the use and benefit of the Commissioners of Water Works of the City of Paducah, DBA Paducah Water. The subject property is no longer necessary or in the best interests of the operations of the water works. This Ordinance further authorizes the Mayor of the City of Paducah, Kentucky, for the use and benefit of Paducah Water to execute and deliver a special warranty deed of conveyance of the surplus property. REVISIONS TO SEWER ORDINANCE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 114, UTILITIES, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY, RELATING TO THE USE OF PUBLIC SEWERS". This s ordinance is summarized as follows: Chapter 114, Article II, Section 31-237, of City of Paducah Code of Ordinances currently contains a sewer use ordinance. As part of its five year license renewal, JSA is required to update certain portions of its sewer use ordinance. This revised ordinance includes an updated defmition for the term Significant Industrial User, new discharge parameters for use of public sewers, and establishes revised standards for significant non-compliance with the ordinance. DECEMBER 11, 2012 NOBLE PARK POOL RENOVATIONS PHASE H CONTRACT Commissioner Kaler offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MIDSTATES CONSTRUCTION CO, INC., FOR THE NOBLE PARK POOL RENOVATIONS PHASE II PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah accepts the bid of Midstates Construction Co, Inc., in an amount not to exceed $139,607 for the Noble Park Pool Renovations Phase II Project which includes work for the concession stand upgrade and the inclusion of hot water to each of the restrooms, and authorizing the Mayor to execute a contract for same. ACCEPT 2012/2013 KENTUCKY FIRE SPRINKLER ASSOCIATION FOUNDATION GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM KENTUCKY FIRE SPRINKLER ASSOCIATION FOUNDATION FOR FUNDING FOR THE FIRE DEPARTMENT'S JUNIOR FIRESETTER INTERVENTION PROGRAM ". This ordinance is summarized as follows: That the City of Paducah hereby accepts a grant award in the amount of $2,500 from the Kentucky Fire Sprinkler Association Foundation for funding for the Fire Department's Juvenile Fire setter Intervention Program. The award does not require any local matching funds. 2012/13 WALMART FOUNDATION — FACILITY LEVEL GIVING PROGRAM GRANT AWARD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM WALMART FOUNDATION -FACILITY LEVEL GIVING PROGRAM FOR FUNDS TO BE USED FOR THE PADUCAH FIRE DEPARTMENT JUVENILE FIRE SETTER INTERVENTION PROGRAM". This ordinance is summarized as follows: That the City of Paducah hereby accepts a grant award in the amount of $1,000 from the Wal-Mart Foundation -Facility Level Giving Program to assist the Paducah Fire Department in funding the Juvenile Fire Setter Intervention Program. The award does not require any local matching funds. AUTHORIZE CONTRACT FOR PRESERVATION AND RENOVATION FOR THE MARKET HOUSE AND RIVER DISCOVERY CENTER Commissioner Kaler offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF RAY BLACK & SON, INC., FOR PRESERVATION AND RENOVATION OF THE MARKET HOUSE AND RIVER DISCOVERY CENTER; AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME; AND AUTHORIZIING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO THE RENTAL PROPERTY REPAIRS/UPKEEP ACCOUNT ". This ordinance is summarized as follows: That the City of Paducah accepts the bid of Ray Black & Son, Inc., in the amount of $215,927.00, for the preservation and renovation of the Market House and River Discovery Center, authorizes the Mayor to execute a contract for same and authorizes the Finance Director to transfer funds in the amount of $87,800 from the Facilities Maintenance Account to the Rental Property Repairs -Upkeep Account. AMEND ORDINANCE #2012-11-7990 TO PURCHASE 2013 FRONT LOADING REFUSE TRUCK Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2012-11-7990, ENTITLED, "AN ORDINANCE ACCEPTING THE BID OF MCBRIDE MACK SALES, INC., FOR SALE TO THE CITY OF ONE, NEW 2014 FRONT- LOADING REFUSE COLLECTION TRUCK FOR USE BY THE SOLID WASTE COLLECTION SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME" TO PURCHASE A 2013 FRONT -LOADING REFUSE TRUCK". This ordinance is summarized as follows: That the City of Paducah hereby amends Ordinance No. 2012-11-7990, to purchase a 2013 front -loading refuse collection truck from McBride Mack Sales, Inc., in the amount of $223,696.19, instead of a 2104 front -loading refuse collection truck. FY2012 FINAL BUDGET AMENDMENT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE RESCINDING ORDINANCE NO. 2011-6-7825, AND ADOPTING THE CITY OF PADUCAH, KENTUCKY, REVISED ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2011, THROUGH JUNE 30, 2012, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This ordinance is summarized as follows: The City of Paducah rescinds Ordinance No. 2011-6-7825, that estimated revenues DECEMBER 11, 2012 and resources and appropriated funds for FY2011 and adopts a revised budget for FY2011 that reflects all adjustments made throughout the fiscal year and any adjustments required by the independent financial auditors. The appropriations of City Government for a total of $59,146,765, and summarized by fund as follows: FUNDS APPROPRIATIONS GENERAL $ 31,520,870 SMALL GRANTS 68,130 MAP 1,526,550 INVESTMENT 4,646,245 CDBG 560,360 TELCOM 223,745 E911 1,578,030 COURT AWARDS 51,885 DEBT 2,549,160 CIP 2,619,735 BOND 272,890 SOLID WASTE 4,469,515 CIVIC CENTER 71,170 RENTAL 128,465 RADIO DEPR 199,045 FLEET 528,560 FLEET TRUST 888,055 SELF INSURANCE 965,535 HEALTH INS 4,267,185 MAINT TRUST 19,345 PRA 223,470 AEPF/PFPF/TRSTS 1,768,820 59.146.765 CREDIT BUREAU SYSTEMS — COLLECTION SERVICE CONTRACT Commissioner Kaler offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING A CONTRACT WITH ADDENDUM AND CONTINGENCY FEE SCHEDULE WITH CREDIT BUREAU SYSTEMS, INC. FOR COLLECTING DELINQUENT PROPERTY TAXES, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance is summarized as follows: That the City of Paducah hereby approves a Collection Service Contract with an addendum and contingency fee schedule with Credit Bureau Systems, Inc., for collecting delinquent property taxes for properties within the City limits. The sole charge to the City shall be 25% of all amounts collected, except, 35% of amount collected by attorneys from litigation filed on behalf of the City. Further, the Mayor is hereby authorized to execute all documents necessary with Credit Bureau Systems, Inc. The contract and other documents will commence upon execution and continue in effect for one (1) year. Upon expiration the agreement shall automatically renew each year unless either the City or Credit Bureau Systems give written notification to terminate the agreements. PURCHASE RADIOS FOR POLICE DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING AND AUTHORIZING THE PURCHASE OF HAND-HELD RADIOS AND ACCESSORIES FOR V THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby approves and authorizes the Finance Director to make payment to Motorola Solutions in an amount not to exceed $37,466.80, for the purchase up to 14 Motorola XTS2500 800 MHz portable radios at $2,676.20 each, for the Paducah Police Department, in compliance with the Kentucky State Purchasing Contract. Grant funds in the amount of $37,000 received from the Kentucky Office of Homeland Security will be used for purchase with balance being paid from the Police department's budget. DECEMBER 11, 2012 CITY MANAGER REPORT An excerpt from the Commission Highlights prepared by Public Information Officer, Pam Spencer, gave details for the topics City Manager Jeff Pederson addressed during the City Manager's report. • "Greenway Trail: The latest section of the greenway trail that runs from next to the Expo Center toward U.S. 45 along the floodwall levee is almost complete. The next phase is to connect the section at Noble Park with this section which will include boring under U.S. 45. Pederson says the City is reviewing the expected cost of that phase and funding options. • Executive Inn Showroom Lounge: The Showroom Lounge at the former Executive Inn was not part of the hotel demolition project. The lounge .is connected to the back of the Convention Center. Pederson and other City staff toured the lounge today to discuss a strategy for its conversion into usable space. • Performance Appraisal Software: The Human Resources department is working on launching software for employee performance appraisals. • City Hall Analysis: City Engineer -Public Works Director Rick Murphy is preparing a scope of work for an analysis of City Hall. The facility has structural concerns. The corners of the building are drooping significantly. Other topics that need to be studied include decor, lighting, HVAC system, and security. This project could cost more than $2 million. COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. Upon motion the meeting adjourned. ADOPTED: December 11, 2012 City Clerk