HomeMy WebLinkAbout07-14-2020July 14, 2020
At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 14, 2020, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
INVOCATION:
Commissioner McElroy led the Invocation.
PLEDGE OF ALLEGIANCE
Commissioner Abraham led the pledge.
Public Information Officer, Pam Spencer, provided the following summaries for presentations:
"McCracken Countv Snorts Tourism Commission Update
Chairman Jim Dudley with the McCracken County Sports Tourism Commission provided an update on
the activities underway with the Sports Commission. The Sports Commission has finalized an
agreement with the Paducah -McCracken County Convention Center Corporation for use of the Expo
Center for basketball and volleyball tournaments. The Sports Commission has purchased portable
hardwood courts that will allow for four basketball games or eight volleyball games to occur at once.
Dudley says there are events scheduled for late August. Furthermore, the Sports Commission plans to
meet July 22 to discuss outdoor sporting facilities with topics of discussion to include location,
facilities, and sporting types.
BuildinQAssessment Presentation for City of Paducah Facilities
Principal/Mechanical Engineer Baccus Oliver with Marcum Engineering provided an overview of the
2020 Facilities Survey and Plan which assesses 14 City of Paducah buildings. These buildings are
developing many age-related issues and needs. The 14 buildings have an average age of 50 and range
in age from 27 years old (Paducah Recreation Center) to 85 years old (Police Station).
This project began late in 2019 with the assessment team touring each building and scoring various
components and systems in each facility from I to 5 (excellent to poor). The team also developed a list
of needs and a 10 -year plan for each building ranging from immediate needs that are recommended to
be completed in the next one to three years and long-range needs that could be completed in years
four through 10. The survey provides an overall building score for each facility and scores for
categories including exterior site, building exterior, building interior, plumbing and fire protection,
HVAC and electrical.
The average building score for all 14 buildings is 3.5 which is between average and below
average. The facilities with the lowest scores are Fire Station No. 1, Fire Station No. 4, Parks &
Recreation Building, Paducah Police Station, and the Robert Cherry Civic Center. The cost of all the
assessed needs over the next 10 years totals $12.6 million
The 14 facilities reviewed in the study are the Allie Morgan Communication Center (which houses E-
911 and Information Technology), City Hall, five fire stations, Paducah Recreation Center, Parks &
Recreation Building, Police Station, Probation & Parole Office Building, Public Works Offices, Public
Works Warehouse, and Robert Cherry Civic Center"
SUSPEND RULES OF ORDER TO ALLOW PUBLIC COMMENTS BEFORE
BUSINESS
Mayor Harless offered motion, seconded by Commissioner McElroy, to suspend the Rules of Order to
allow public comments before business.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and
Mayor Harless (5).
PUBLIC COMMENTS
Matt Baker and Ron Ward offered comments on pausing the Aquatics Center
Yvoune Gray — she appreciates the time it takes for the Commission to do their jobs.
Also offered a comment on the need to assess the drainage system in the City.
July 14, 2020
CONSENTAGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on
the Consent Agenda.
I(A)
Approve Minutes for the June 24, 2020 and July 7, 2020 Meetings of the Board of
Commissioners of the City of Paducah
I(B)
Receive and File Documents:
Minute File:
1. Notice of Called Meeting for June 24, 2020 & Notice of Cancellation June 23,
2020 of the Board of Commissioners of the City of Paducah, Kentucky
2. Notice of Called Meeting for July 7, 2020 of the Board of Commissioners of the
City of Paducah, Kentucky
Contract File:
1. Contract For Services — City of Paducah and HDR Engineering — Sprocket EDA
Grant — Grant Writing Assistance - $40,000 — (MO 92348)
2. Proposal — Change in Group Life Insurance — Anthem Life — (MO 42351)
3. Contract For Services — Change Order — Tyler Technologies — ERP Contract
Amendment (MO 92352)
4. Contract For Services — City of Paducah and GPEDC, Inc. July 1, 2020 through
June 30, 2021 - $250,000 (MO #2353)
5. Addendum to Contract with Evrard — Paducah Health Park — Phase 2 —
(ORD 2019-12-8603)
Financials File:
1. Paducah Water Financial - May 2020
I(C)
Personnel Actions
I(D)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
DECLARATION OF TRUST AND TRUST PARTICIPATION AGREEMENT WITH
THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES FOR THE
WORKERS COMPENSATION TRUST (MO 42354; BK 11)
I(E)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A TRUST
PARTICIPATION AGREEMENT FOR THE KENTUCKY LEAGUE OF CITIES
INSURANCE SERVICES GENERAL INSURANCE TRUST (MO #2355; BK 11)
I(F)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION FOR A 2020 MATCHING INSURANCE SERVICES SAFETY GRANT
IN THE AMOUNT OF $3,000 THROUGH THE KENTUCKY LEAGUE OF CITIES
FOR REIMBURSEMENT FOR PERSONAL PROTECTIVE EQUIPMENT FOR THE
FIRE DEPARTMENT, ACCEPTING ANY GRANT FUNDS AWARDED BY KLCIS,
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED
TO SAME (MO #2356; BK 11)
I(G)
A MUNICIPAL ORDER ACCEPTING MATCHING GRANT FUNDS THROUGH THE
KENTUCKY DIVISION OF WASTE MANAGEMENT FOR A 2020-2021
HOUSEHOLD HAZARDOUS WASTE GRANT FOR FUNDING FOR THE ANNUAL
CITY/COUNTY CLEAN-UP DAY AND AUTHORIZING THE MAYOR TO
EXECUTE THE GRANT AGREEMENT (MO 92357; BK 11)
I(H)
A MUNICIPAL ORDER ACCEPTING THE BID OF DATA RECORDS
MANAGEMENT SERVICES, INC., IN AN AMOUNT OF $33,529 FOR
DIGITIZATION SERVICES FOR FELONY CASE FILES FOR THE PADUCAH
POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME (MO #2358; BK 11)
July 14, 2020
I(I)
A MUNICIPAL ORDER ACCEPTING A 2020 NATIONAL ENDOWMENT FOR THE
ARTS ART WORKS GRANT IN THE AMOUNT OF $10,000 FOR THE
DEVELOPMENT AND IMPLEMENTATION OF A CREATIVE
ENTREPRENEURSHIP PROGRAM, AND AUTHORIZING THE MAYOR TO
EXECUTE ANY AND ALL NECESSARY DOCUMENTS RELATED TO THE
GRANT (MO #2359; BK 11)
I(K)
A MUNICIPAL ORDER ACCEPTING THE DONATION OF REAL PROPERTY
LOCATED AT 2011 GUTHRIE AVENUE FROM RONNIE ADAMS AND DEBORAH
ADAMS TO THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO
EXECUTE THE DEED CONSIDERATION CERTIFICATE (MO #2361; BK 11)
I(L)
A MUNICIPAL ORDER ACCEPTING THE BID OF KENNY MACHINERY IN AN
AMOUNT OF $32,861.98 FOR THE PURCHASE OF A NEW GREENS MOWER AND
ACCEPTING THE BID OF ERB TURF EQUIPMENT, INC., IN AN AMOUNT OF
$43,900 FOR THE PURCHASE OF A NEW ROUGH MOWER FOR USE BY PAXTON
PARK GOLF COURSE AND AUTHORIZING THE MAYOR TO EXECUTE
CONTRACTS FOR SAME (MO #2362; BK 11)
I(M)
A MUNICIPAL ORDER AUTHORIZING THE CITY OF PADUCAH TO APPLY FOR
A STATE AND LOCAL GOVERNMENT FINANCIAL WELLNESS GRANT IN AN
AMOUNT OF $17,250 FOR FINANCIAL WELLNESS CLASSES FOR CITY
EMPLOYEES AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME (MO 42363; BK 11)
I(N)
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
AUTHORIZING THE MAYOR TO EXECUTE THE DEED CONSIDERATION
CERTIFICATE FOR THE TRANSFER OF PORTIONS OF EXISTING PARCELS OF
PROPERTY LOCATED AT 5802 COMMERCE DRIVE AND 3924 MAXON ROAD,
PADUCAH, KENTUCKY, BY THE CITY OF PADUCAH ACTING ON BEHALF OF
THE COMMISSIONERS OF WATERWORKS DBA PADUCAH WATER
(MO 92364; BK 11)
I(0)
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE
DIRECTOR TO CALL THE SERIES 2011 GENERAL OBLIGATION BOND AND TO
RETIRE THE DEBT SERVICE RELATED TO SAID BOND ISSUE IN THE AMOUNT
OF $1,274,827.64 AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS
RELATED TO SAME (MO 42365; BK 11)
Mayor Harless offered motion, seconded by Commissioner Wilson, that the consent agenda be
adopted as presented.
Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and
Wilson (5)
MUNICIPAL ORDERS
AUTHORIZE THE FINANCE DIRECTOR TO MAKE PAYMENT TO WESTERN SURETY
COMPANY FOR THE PUMP STATION 92 PROJECT
Commissioner Abraham offered motion, seconded by Commissioner McElroy that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
FINANCE DIRECTOR TO MAKE PAYMENT TO WESTERN SURETY COMPANY IN REGARDS
TO THE PUMP STATION #2 REHABILITATION PROJECT IN LIEU OF PAYMENTS DIRECTLY
TO HUFFMAN CONSTRUCTION, LLC, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME."
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (MO 42366; BK 11)
July 14, 2020
MUNICIPAL ORDER DIRECTING THE CITY MANAGER TO CONTINUE THE PAUSE OF
THE LOSE ASSOCIATES AGREEMENT UNTIL JANUARY 2021
Commissioner McElroy offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER DIRECTING THE CITY
MANAGER TO CONTINUE THE SUSPENSION OF THE AGREEMENT WITH LOSE &
ASSOCIATES, INC. FOR PROFESSIONAL DESIGN AND CONSTRUCTION MANAGEMENT
SERVICES FOR AN INDOOR RECREATION AND AQUATICS FACILITY UNTIL JANUARY OF
2021."
There was no vote on this Municipal Order.
AMEND MUNICIPAL ORDER TO PAUSE THE LOSE ASSOCIATES AGREEMENT UNTIL
JANUARY 2021
Commissioner McElroy offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners amend the Municipal Order entitled, "A MUNICIPAL ORDER DIRECTING THE
CITY MANAGER TO CONTINUE THE SUSPENSION OF THE AGREEMENT WITH LOSE &
ASSOCIATES, INC. FOR PROFESSIONAL DESIGN AND CONSTRUCTION MANAGEMENT
SERVICES FOR AN INDOOR RECREATION AND AQUATICS FACILITY UNTIL JANUARY OF
2021," to add language directing the City Manager to continue due diligence related to the project. Due
diligence should include the following:
1. The creation of a conceptual build -out for perspective tenants.
2. The creation of community focus groups for the project with an emphasis on inclusion and
programming.
3. Research on financial assistance and facility naming rights.
4. Research on facility costs with an emphasis on understanding the impact of COVID-19 on the
project Pro Forma.
Expenditures related to the above referenced due diligence shall be done within the limits of the City's
Small Purchase Plan and within the City Manager's procurement restrictions unless otherwise
authorized by the Board of Commissioners.
Amended on call of the roll, yeas, Commissioner McElroy, Watkins, Wilson and Mayor Harless (4),
Commissioner Abraham — nay (1). Motion to adopt the Municipal Order as amended will be presented
at the July 28, 2020, meeting of the Board of Commissioners.
ADOPT THE 2020 "OUR PADUCAH STRATEGIC PLAN"
Commissioner Watkins offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE
CITY'S STRATEGIC PLAN AND ADOPTING THE STRATEGIC PLAN ACTION STEPS FOR
THE CITY OF PADUCAH."
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (MO #2368; BK 11)
ORDINANCE(S) — INTRODUCTION
REZONING OF 5802 COMMERCE DRIVE
Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL
REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE
FOR PROPERTY LOCATED AT 5802 COMMERCE DRIVE FROM R-1 (LOW DENSITY
RESIDENTIAL ZONE) TO M-1 (LIGHT INDUSTRIAL ZONE)" This Ordinance is summarized as
follows: Rezone property located at 5802 Commerce Drive, from R-1 (Low Density Residential) Zone
to M-1 (Light Industrial) Zone classification, and amending the Paducah Zoning Ordinance to effect
such rezoning.
CHANGE ORDER JIM SMITH CONTRACTING, LLC — 2018-2019 RESURFACING
PROGRAM
Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER NO. 1 WITH JIM SMITH CONTRACTING COMPANY, LLC, IN ORDER TO EXTEND
July 14, 2020
THE CONTRACT AND INCLUDE THE CONTRACT PRICING FOR PAVEMENT MARKINGS."
This Ordinance authorizes the Mayor to execute Change Order No. 1 with Jim Smith Contracting
Company, LLC, to extend the Contract to December 31, 2020 and include contract pricing for
Pavement Markings for the City of Paducah's Resurfacing Program in accordance with the price list in
the Change Order."
APPROVE THE TRANSFER OF MUNICIPALLY OWNED PROPERTIES LOCATED
THROUGHOUT PADUCAH TO THE JOINT SEWER AGENCY
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND
APPROVING THE TRANSFER OF MUNICIPALLY OWNED REAL PROPERTIES LOCATED
THROUGHOUT PADUCAH, MCCRACKEN COUNTY, KENTUCKY, TO THE PADUCAH-
MCCRACKEN COUNTY JOINT SEWER AGENCY PURSUANT TO THE PROVISIONS OF CITY
ORDINANCE NO. 98-8-5927 ESTABLISHING THE AGENCY WITHIN PADUCAH." In this
Ordinance the City of Paducah authorizes the transfer of City owned real properties located at various
locations throughout McCracken County, Kentucky, to Paducah -McCracken County Joint Sewer
Agency pursuant to the provisions of the City's ordinance establishing the Agency. This Ordinance
further authorizes the Mayor of Paducah, Kentucky, to execute and deliver a general warranty deed of
conveyance of the real properties.
COMMENTS FROM CITY MANAGER
➢ Congratulated Michelle Smolen on being named ICMA's Assistant City Manager of the Year.
This is an international award, so it's a great honor for Michelle and the City. The City
Commission joined him in his accolades.
➢ Thanked Dan and the WKCTC crew, Stephen Chino and Lindsay Parish, City Clerk, for all
their work to allow us to do virtual meetings; the Customer Experience Department and Chris
Yarber for their work in preparing City Hall for reopening, and all City employees for their
continued hard work during the COVID crisis.
➢ Thanked Paxton Park for hosting the City's fireworks display to allow us to continue this
tradition, even during COVID
COMMENTS FROM MAYOR AND COMMISSION
➢ The Mayor thanked the City Manager for his guidance and leadership through COVID
She also stressed that we should remember to "LOVE YOUR NEIGHBOR"
➢ Sandra Wilson expressed her thanks to all City employees. She is encouraged that Leadership
Kentucky and members of the Vicksburg, Mississippi community both have expressed an
interest in coming to Paducah, even amidst the COVID crisis
➢ Gerald Watkins expressed his thanks to all City employees and stated that the employees are
the City's most valuable asset
➢ Commissioner Abraham wished to thank all members of our law enforcement agencies in the
community.
➢ Commissioner McElroy stated that the Small Business Grant was very successful, thanked the
Parks Department for their efforts in getting the playgrounds open, and is excited about the
upcoming installation of the instruments in the Music Playground in Noble Park.
EXECUTIVE SESSION
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topics:
Future sale or acquisition of a specific parcel(s) of real estate, as permitted by
KRS 61.810(1)(b)
A specific proposal by a business entity where public discussion of the subject matter would
jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by
KRS 61.810(1)(g).
Adopted on call of the roll yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5).
RECONVENE IN OPEN SESSION
July 14, 2020
Mayor Harless offered motion, seconded by Commissioner Abraham, that the Paducah Board of
Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5).
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in
favor.
Meeting ended at approximately 8:30 p.m.
ADOPTED: July 28, 2020
ran i Harless, Ma
ATTEST:
Cl� A -A Do A,( Y(I
Undsay Parish, Ci Clerk