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Home My WebLink About04-14-2020April 14, 2020 At a Called Meeting of the Board of Commissioners, held on Tuesday, April 14, 2020, at 5:30 p.m., Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in accordance with Kentucky Executive Order 2020-243, all members of the Board of Commissioners participated using video teleconferencing. Further, this meeting was not open to the public. The public was invited to view the meeting on YouTube at https://www youtabe.com/usg/paduc ov or on the government access channel Government 11 (Comcast channel 11). INVOCATION: In lieu of an invocation, Mayor Harless requested that everyone observe a moment of silence for those affected by COVID-19. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the March 31, 2020 Called Meeting of the Board of Commissioners of the City of Paducah I(B) Receive and File Documents: Minute File: 1. Declaration of a Local State of Emergency — March 16, 2020 2. Notice of Cancellation of Board of Commissioners meeting on March 24, 2020 3. Notice of Called Board of Commissioners meeting on March 31, 2020 4. Certificate of Liability Insurance — 3C's Concrete Work, LLC 5. Certificate of Liability Insurance — MP Lawson Construction, LLC 6. Notice to Rescind Invitation to Bid for the City of Paducah's Pavement Marking Contract for 2020-2021 7. Notice to Rescind Invitation to Bid for the City of Paducah's supply of limestone for 2020-2021 Contract File: 1. Agreement with BFW Engineering & Testing, Inc. — Professional Services for the Buckner Lane Bridge Project in the amount of $154,036 (ORD 2020-03-8626) 2. Amendment to Tyler Technologies ERP Contract — Change Order (MO #2333) 3. Designation of Applicants Agent authorizing Engineering Project Manager as Applicant Agent for all FEMA and KYEM documentation required for Federal Disaster Assistance (Resolution Adopted 3-31-2020) Bids File: Clerk's Office Digitization Project— 2020 1. DRMS 2. U.S. Imagine 3. Scanning America 4. DocScan 5. Kofile 6. Courthouse Computer Systems 7. Justin Beard (Individual) 8. Integrity One 9. Keeforce — No Bid 10. Information Systems — No Bid Proposals: 1. MER Commercial Diving Division — proposal for Riverfront Soundings - 2 I(C) I Personnel Actions April 14, 2020 Mayor Harless offered motion, seconded by Commissioner Wilson, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless. (5) ORDINANCES) — EMERGENCY SMALL BUSINESS RELIEF GRANT CRITERIA AND EXPENDITURE APPROVAL Mayor Harless offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce and adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FUNDS IN THE SMALL BUSINESS RELIEF FUND IN THE FORM OF GRANT AWARDS TO BUSINESSES THAT MEET CERTAIN CRITERIA AND DECLARING AN EMERGENCY TO EXIST" This ordinance is summarized as follows: This ordinance establishes the criteria for businesses applying for a grant from the Small Business Relief Fund and the eligible expenditures for which funding must be used. Further, this ordinance authorizes the Finance Director to appropriate $150,000 of the $250,000 currently in the COVID-19 Stimulus (MR0079) Project for the Small Business Relief Fund Program, upon approval of applications submitted in the form of $2,000 grants to the first 75 awarded -recipients. Further it authorizes the Finance Director to appropriate the remaining $100,000 as a matching grant in the form of 1 -to -1 matching funds received through donations. Those grants will also be in the form of $2,000 but the number of businesses awarded will be determined by the amount of funds donated. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD 2020-04-8628, BK 36) AUTHORIZE CONTRACT FOR EMERGENCY REPAIRS OF THE BUILDING LOCATED ADJACENT TO THE KRESGE BUILDING Mayor Harless offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT THROUGH NON- COMPETITIVE NEGOTIATIONS WITH A QUALIFIED CONTRACTOR TO MAKE CERTAIN REPAIRS TO A BUILDING ADJACENT TO THE FORMER KRESGE BUILDING SITE THAT RESULTED FROM THE DEMOLITION OF THE KRESGE BUILDING AND RATIFYING THE CITY MANAGER'S DECLARATION OF AN EMERGENCY" This ordinance is summarized as follows: This ordinance ratifies the City Manager's determination of an emergency and authorizes the execution of an agreement for emergency repairs to the building located at 314-315 Broadway in accordance with the scope of work and specifications developed by the City's consulting structural engineer. Further, this ordinance declares an emergency to exist due to the need for immediate action to prevent public harm and property damage that could result from the instability of the building. Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD 2020-04-8629, BK 36) ORDINANCE(S) — ADOPTIONS CLOSURE OF A PORTION OF AN ALLEY BETWEEN 160 AND 200 BRUCE AVENUE Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF PORTON OF AN ALLEY BETWEEN 160 AND 200 BRUCE AVENUE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closure of a portion of an alley between 160 and 200 Bruce Avenue, and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD #2020-04-8630, BK 36) April 14, 2020 APPROVAL OF A CONTRACT WITH JIM SMITH CONTRACTING, LLC, IN THE AMOUNT OF $479,350.50 FOR THE GREENWAY TRAIL PHASE V PROJECT Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING, LLC, IN THE AMOUNT OF $479,350.50 FOR THE GREENWAY TRAIL PHASE V PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a professional services agreement in an amount of $479,350.50 with Jim Smith Contracting, LLC, for the Greenway Trail Phase V project and authorizes the transfer of $50,000 from the Boyles Estate Trust into the Greenway Trail Phase V Project Account. Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD 92020-04-8631, BK 36) APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING & TESTING, INC., IN THE AMOUNT OF $250,000 FOR THE ENVIRONMENT ASSESSMENT SERVICES FOR THE PADUCAH RIVERFRONT INFRASTRUCTURE IMPROVEMENT PROJECT (BUILD GRANT) Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners intro an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING & TESTING, INC. IN THE AMOUNT OF $250,000 FOR ENVIRONMENTAL SERVICES FOR THE PADUCAH RIVERFRONT INFRASTRUCTURE IMPROVEMENT PROJECT (BUILD GRANT)." This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a professional services agreement in an amount of $250,000 with BFW Engineering & Testing, Inc. for the Environmental Assessment Services for the Paducah Riverfront Infrastructure Improvement Project (BUILD Grant). Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD #2020-04-8632, BK 36) ORDINANCE(S) — INTRODUCTION ZONE CHANGE —1128 AND 1140 BROADWAY, 1143 KENTUCKY AVENUE Mayor Harless offered Motion, seconded by Commissioner McElroy, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE RECOMMENDATION OF THE PADUCAH PLANNING COMMISSION AND AMENDING THE PADUCAH ZONING MAP FOR PROPERTY LOCATED AT 1128 & 1140 BROADWAY AND 1143 KENTUCKY AVENUE FROM THE B-3 (GENERAL BUSINESS) ZONE TO THE M-2 (HEAVY INDUSTRIAL) ZONE CLASSIFICATION" This Ordinance is summarized as follows: Rezone property located at 1128 & 1140 Broadway And 1143 Kentucky Avenue, from B-1 (General Business) Zone to M-2 (Heavy Industrial) Zone classification, and amending the Paducah Zoning Ordinance to effect such rezoning. FISCAL YEAR-END BUSINESS LICENSE DUE DATE CLARIFICATION Mayor Harless offered Motion, seconded by Commissioner McElroy, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 106 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is summarized as follows: This Ordinance amends Section 106-65 of the Code of Ordinances of the City of Paducah to clarify the due date for fiscal year-end (non -calendar year-end) business license filers and to correct certain grammatical errors. Said non -calendar year-end business license filers shall file the return and application on or before the 15th day of the fourth month following the close of the business entity's fiscal year. AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH KROLL ASSOCIATES Mayor Harless offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KROLL ASSOCIATES FOR ENDPOINT I.T. PROTECTION SERVICES & THREAT MONITORING IN THE AMOUNT OF $45,000 FOR THE April 14, 2020 PADUCAH INFORMATION TECHNOLOGY DEPARTMENT AND AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER $45,000 FROM THE ADMINISTRATIVE CONTINGENCY ACCOUNT TO THE COMPUTER SOFTWARE ACCOUNT AS FUNDING FOR THE PROFESSIONAL SERVICES AGREEMENT." This ordinance is summarized as follows: This ordinance approves a professional services contract with Kroll Associates for EndPoint I.T. protection in an amount of $45,000 including Incident Response, Remediation Services, Red Canary Managed Threat Detection Services, and CarbonBlack Endpoint Sensors. Further, this ordinance approves a transfer of $45,000 from the Administrative Contingency Account to the Computer Software Account for payment to Kroll Associates. COMMENTS FROM CITY MANAGER Clarified a Press Release on collection of brush in the City. COMMENTS FROM COMMISSION ➢ Commissioners McElroy, Wilson and Abraham offered concerns about closing all Park offerings. ➢ Commissioner Abraham made further comments about the budget ➢ Commissioner Wilson made comments regarding federal loans/grants available to the City COMMENTS FROM MAYOR ➢ Mayor Harless urged citizens to continue social distancing and staying home ADJOURN Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in favor. Meeting ended at approximately 6:21 p.m. ADOPTED: April 28, 2020 di Harless, Nkor ATTEST: indsay Parish, Clerk