HomeMy WebLinkAbout03-31-2020March 31, 2020
At a Called Meeting of the Board of Commissioners, held on Tuesday, March 31, 2020, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in
accordance with Kentucky Executive Order 2020-243, Commissioners Abraham, McElroy and
Watkins participated using video teleconferencing. Further, this meeting was not open to the public.
The public was invited to view the meeting on Youtube at
https://www.youtube.com/user/paducahkygov or on the government access channel Government 11
(Comcast channel 11).
INVOCATION:
Commissioner McElroy led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on
the Consent Agenda.
I(A)
Approve Minutes for the March 10, 2020 Meeting of the Board of Commissioners of the
City of Paducah
I(B)
Receive and File Documents:
Minute File:
1. Downtown Paducah Parking Assessment — Concepts 21
2. Geotechnical Subsurface Investigation — City Block Development
3. HDR — Phase II Preliminary Environmental Site Investigation (PSI)
4. Declaration of Local State of Emergency — February 17, 2020 Flooding
5. Revocation — State telecom distribution fund — cable franchise fee — February 27,
2020
6. Certificate of Liability Insurance — Murtco, Inc.
7. Certificate of Liability Insurance — McClusky Concrete Construction, Inc.
8. Certificate of Liability Insurance - Coast to Coast Signs, LLC
9. Paducah Parks and Recreation Master Plan — (MO#2324)
Deed File:
1. Deed of Conveyance — City of Paducah to James M. Hardin and Jackie K.
Bradford —164 Clements Street (MO #2309)
2. Deed of Conveyance — Michael and Tina Tolbert to City of Paducah —1314 Oscar
Cross (MO #2314)
Contract File:
1. Agreement between City of Paducah and Adams Contracting LLC for Perkins
Creek Pedestrian Bridge Project (ORD 2020-03-8619)
2. Engineering for Various Floodwall Closures — BFW Engineering & Testing
(ORD 2020-03-8620)
3. Amendment to Tyler Technologies Contract (911)— (MO 92329)
4. American Queen Steamboat Company Docking Agreement (Signed by CM)
5. Grant Agreement — City of Paducah — Yeiser Art Center — Kentucky Arts Council
Grant (MO #2312)
Financials File:
1. GPEDC, Inc. — Financial Statement for year ended June 30, 2019
Bids File:
1. Bids for Rough Mower for Paxton Park Golf Course
a. Hutson
March 31, 2020
b. ERB Turf Equipment, Inc. *Bid Winner
c. Kenney Machinery
2. Bids for Greens Mower for Paxton Park Golf Course
a. Kenney Machinery *Bid Winner
b. ERB Turf Equipment, Inc.
I(C)
Appointment of Mary Katz, April Cochran, Steven Page, Cindy Ragland, and Shand
Stamper to the Paducah Creative and Cultural Council. Mary Katz and April Cochran's
terms shall expire March 24, 2021; Steven Page and Cindy Ragland's terms shall expire
March 24, 2022; and Shand Stamper's term shall expire March 24, 2023.
I(D)
Appointment of Deborah Edmonds to the Paducah Convention and Visitors Bureau. Said
term shall expire December 31, 2023
I(E)
Reappointment of Paul King, Brad Arterburn and Shirley Walker and Appointment of
Melissa Yates to the Forest Hills Village, Inc., Board. The term of Paul King shall expire
May 6, 2024, the terms of Brad Arterburn and Shirley Walker shall expire November 4,
2024. Melissa Yates will fulfill the term of James C. Tidwell, who resigned. That term
expires May 6, 2023.
I(F)
Personnel Actions
I(G)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO APPLY FOR AND ACCEPT GRANT FUNDS
THROUGH THE KENTUCKY DEPARTMENT FOR LIBRARIES & ARCHIVES
(KDLA) FOR A FY2020 LOCAL RECORDS PROGRAM GRANT IN THE AMOUNT
OF $33,529 BASED ON THE BIDS RECEIVED, FOR SERVICES RELATED TO
DIGITIZING RECORDS FOR THE PADUCAH POLICE DEPARTMENT AND
AUTHORIZING THE MAYOR TO EXECUTE THE GRANT AGREEMENT AND
ALL DOCUMENTS RELATED TO SAME. (MO #2330, BK 11)
I(H)
A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH THE U.S.
DEPARTMENT OF JUSTICE FOR A 2019 U.S. BULLETPROOF VEST
PARTNERSHIP GRANT AWARD IN AN AMOUNT OF $4,367.71 FOR THE
PURCHASE OF BODY ARMOR VESTS FOR USE BY THE PADUCAH POLICE
DEPARTMENT (MO #2331, BK 11)
I(I)
A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR A 2020-2021
KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT THROUGH THE
KENTUCKY DIVISION OF WASTE MANAGEMENT IN AN AMOUNT OF $25,500
TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL SPRING CLEAN-UP DAY
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED
TO SAME (MO #2332, BK 11)
I(J)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES FOR THE
LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS
AND SERVICES (MO #2333, BK 11)
I(K)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO APPLY FOR AND ACCEPT GRANT FUNDS
THROUGH THE KENTUCKY DEPARTMENT FOR LIBRARIES & ARCHIVES
(KDLA) FOR A FY2020 LOCAL RECORDS PROGRAM GRANT IN THE AMOUNT
OF $16,567 BASED ON THE BIDS RECEIVED, FOR THE PURCHASE OF
SERVICES RELATED TO DIGITIZING PERMANENT RECORDS FOR THE
PADUCAH CITY CLERK'S OFFICE, AND AUTHORIZING THE MAYOR TO
EXECUTE THE GRANT AGREEMENT AND ALL DOCUMENTS RELATED TO
SAME (MO #2334, BK 11)
March 31, 2020
I(L) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY FOR A 2020 KENTUCKY
OFFICE OF HOMELAND SECURITY GRANT IN THE AMOUNT OF $437,172.81,
TO ENABLE THE PADUCAH POLICE DEPARTMENT TO PURCHASE RADIO
UPGRADES TO REPLACE ALL OUTDATED HANDHELD AND MOBILE RADIOS
CURRENTLY IN USE (MO 42335, BK 11
Mayor Harless offered motion, seconded by Commissioner Wilson, that the consent agenda be
adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless. (5)
RESOLUTION
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt a Resolution entitled, "A RESOLUTION AUTHORIZING THE ENGINEERING PROJECT
MANAGER TO EXECUTE DOCUMENTS FOR AND ON BEHALF OF THE CITY OF PADUCAH
TO APPLY FOR FINANCIAL ASSISTANCE THROUGH THE FEDERAL EMERGENCY
MANAGEMENT AGENCY FOR ALL MATTERS PERTAINING TO SUCH FEDERAL DISASTER
ASSISTANCE."
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5).
MUNICIPAL ORDER
Commissioner Wilson offered motion, seconded by Mayor Harless, that the Board of Commissioners
adopt a Municipal Order entitled, "MUNICIPAL ORDER PROVIDING FOR LEAVE UNDER THE
FAMILIES FIRST CORONAVIRUS RESPONSE ACT."
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5) ." (MO #2336, BK 11)
ORDINANCE — EMERGENCY
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
introduce and adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING A LOCAL
ECONOMIC STIMULUS PACKAGE TO MITIGATE THE IMPACT OF THE COVID-19
PANDEMIC BY AMENDING ORDINANCE NO. 2019-6-8578; AUTHORIZING THE FINANCE
DIRECTOR TO TRANSFER $250,000 FROM VARIOUS PROJECTS/FUNDS TO A SMALL
BUSINESS RELIEF FUND AND AUTHORIZING THE EXPENDITURE OF SAID FUNDS FOR
SMALL BUSINESS RELIEF; APPROVING A GROSS RECEIPT TAX EXTENSION FOR
CALENDAR FILERS; TEMPORARILY WAIVING TAXICAB DRIVER'S LICENSE RENEWAL
REQUIREMENTS; TEMPORARILY REDUCING SOLID WASTE COLLECTION RATES FOR
COMMERCIAL ACCOUNTS; AND DECLARING AN EMERGENCY TO EXIST." This ordinance
is summarized as follows: This ordinance amends the annual budget of the City of Paducah by the
following re -appropriations: Transfer $250,000 to the COVID-19 Stimulus (MR0079) Project and
authorizes the Finance Director to appropriate $150,000 of the funds transferred to the COVID-19
Stimulus (MR0079) Project for the Small Business Relief Fund Program, upon approval of
applications submitted. The remaining $100,000 will be appropriated in the same manner upon receipt
of donated funds from the Community Foundation of West Kentucky, but only in the form of 1 -to -1
matching funds. Further, this ordinance postpones the filing of the annual Gross Receipts License Tax
(Business License Tax) to July 15, 2020, for calendar year filers. This ordinance establishes a 50%
price reduction for solid waste collection for commercial (non-residential) rollouts and commercial
dumpsters. This fee reduction shall be in effect for commercial solid waste collection services provided
during the months of April 2020 and May 2020. This ordinance waives the requirements related to
Taxicab Driver's License renewals until July 1, 2020. Pursuant to KRS 83A.060, the City Commission
suspends the requirement of a second reading of this ordinance. As grounds therefor, the City
Commission does hereby declare an emergency to exist due to the need to mitigate the local economic
effects of the COVID-19 pandemic.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD 2020-03-8623, BK 36)
March 31, 2020
ORDINANCE(S) — ADOPTIONS
APPROVE BUDGET AMENDMENT IN THE AMOUNT OF $141,000 FOR THE
REPLACEMENT OF PAXTON PARK GROUNDS EQUIPMENT
Commissioner Wilson offered motion, seconded by Mayor Harless, that the Board of Commissioners
adopt an Ordinance entitled, " AN ORDINANCE AMENDING ORDINANCE NO. 2019-6-8578,
ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL
OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019, THROUGH JUNE 30, 2020, BY
ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE
OPERATION OF CITY GOVERNMENT" This Ordinance is summarized as follows: That the annual
budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, as adopted by Ordinance
No. 2019-6-8578, be amended by the following re -appropriations:
Transfer $141,000 from the FY2020 Fleet Trust Fund Fund Balance to the Fleet
Trust Fund.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD 92020-03-8624, BK 36)
APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $80,000 FOR THE BUCKER
LANE BRIDGE PROJECT
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2019-6-8578,
ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL
OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019, THROUGH JUNE 30, 2020, BY
ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE
OPERATION OF CITY GOVERNMENT" This Ordinance is summarized as follows: That the annual
budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, as adopted by Ordinance
No. 2019-6-8578, be amended by the following re -appropriations:
• Transfer $80,000 from the FY2020 Unreserved MAP Fund fund balance to the
Flood Mitigation — Bridge Design Project Account PF0077
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8625, BK 36)
APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING &
TESTING, INC., IN THE AMOUNT OF $154,036 FOR ENGINEERING SERVICES FOR THE
BUCKNER LANE BRIDGE PROJECT
Commissioner Wilson offered motion, seconded by Mayor Harless, that the Board of Commissioners
adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH BFW ENGINEERING & TESTING, INC. IN
AN AMOUNT OF $154,036 FOR SURVEY, ROADWAY AND STRUCTURE DESIGN FOR THE
BUCKNER LANE BRIDGE REPLACEMENT OVER CROOKED CREEK". This Ordinance is
summarized as follows: This Ordinance authorizes the Mayor to execute a professional services
agreement in an amount of $154,036 with BFW Engineering & Testing, Inc. for professional services
related to the Buckner Lane Bridge Replacement Project. This expenditure shall be charged to the
Flood Mitigation -Bridge Design Project No. PF0077.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8626, BK 36)
APPROVE PROFESSIONAL SERVICE CONTRACT FOR A CLASSIFICATION AND
COMPENSATION STUDY FOR A BASE FEE OF $39,000 WITH ADDITIONAL EXPENSES
NOT TO EXCEED $1,600 WITH CBIZ BENEFITS & INSURANCE SERVICES., INC. d/b/a
CBIZ TALENT AND COMPENSATION SOLUTIONS
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A
March 31, 2020
PROFESSIONAL SERVICES AGREEMENT WITH CBIZ BENEFITS & INSURANCE SERVICES,
INC. IN AN AMOUNT OF $39,000 PLUS DIRECT EXPENSES IN AN AMOUNT NOT TO
EXCEED $1,600 FOR A CLASSIFICATION AND COMPENSATION STUDY FOR THE CITY OF
PADUCAH." This Ordinance is summarized as follows: That the Mayor is hereby authorized to
execute a professional services agreement in the amount of $39,000, plus direct expenses in an amount
not to exceed $1,600, with CBIZ Benefits & Insurance Services, Inc., for a classification and
compensation study for the City of Paducah. This expenditure shall be charged to the Pay & Class
Study 2020 Project Account No. MR0077.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8627, BK 36)
ORDINANCE(S) — INTRODUCTION
CLOSURE OF A PORTION OF AN ALLEY BETWEEN 160 AND 200 BRUCE AVENUE
Commissioner Wilson offered motion, seconded by Mayor Harless, that the Board of Commissioners
introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A
PORTION OF PORTON OF AN ALLEY BETWEEN 160 AND 200 BRUCE AVENUE, AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This
ordinance is summarized as follows: The City of Paducah does hereby authorize the closure of a
portion of an alley between 160 and 200 Bruce Avenue, and authorizes, empowers and directs the
Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways
to be closed.
APPROVAL OF A CONTRACT WITH JIM SMITH CONTRACTING, LLC, IN THE
AMOUNT OF $479,350.50 FOR THE GREENWAY TRAIL PHASE V PROJECT
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH
CONTRACTING, LLC, IN THE AMOUNT OF $479,350.50 FOR THE GREENWAY TRAIL PHASE
V PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME."
This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a
professional services agreement in an amount of $479,350.50 with Jim Smith Contracting, LLC, for
the Greenway Trail Phase V project and authorizes the transfer of $50,000 from the Boyles Estate Trust
into the Greenway Trail Phase V Project Account.
APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING &
TESTING, INC., IN THE AMOUNT OF $250,000 FOR THE ENVIRONMENT ASSESSMENT
SERVICES FOR THE PADUCAH RIVERFRONT INFRASTRUCTURE IMPROVEMENT
PROJECT (BUILD GRANT)
Commissioner Wilson offered motion, seconded by Mayor Harless, that the Board of Commissioners
introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING
& TESTING, INC. IN THE AMOUNT OF $250,000 FOR ENVIRONMENTAL SERVICES FOR
THE PADUCAH RIVERFRONT INFRASTRUCTURE IMPROVEMENT PROJECT (BUILD
GRANT)." This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute
a professional services agreement in an amount of $250,000 with BFW Engineering & Testing, Inc. for
the Environmental Assessment Services for the Paducah Riverfront Infrastructure Improvement Project
(BUILD Grant).
COMMENTS FROM CITY MANAGER
Praised the City team in all they are doing to follow CDC guidelines; i.e., social distancing, working
from home, etc., and the Commission for its leadership during the COVID-19 crisis. Thanked Public
Information Officer Pam Spencer for her daily updates.
March 31, 2020
COMMENTS FROM MAYOR
• Reminded everyone that there is still Customer Experience personnel answering the phones at
City Hall
• Reminded everyone about resources that are available during this time.
• Commented on extra trash pickup services that are available at this time.
COMMENTS FROM COMMISSION
• Commissioners Abraham and Watkins offered comments of hope and encouragement. Urged
everyone to continue to follow CDC Guidelines and practice social distancing.
• Commissioner McElroy asked everyone to encourage health care workers. Also stated that the
Dogwood Trail starts April 8.
• Commissioner Wilson urged everyone to continue to support small local businesses, and to
encourage and support one another. She also encouraged people to light up if they are on the
Dogwood Trail.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in
favor.
Meeting ended at approximately 6:31 p.m.
ADOPTED: April 14, 2020
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Brandi Harless, Maybr
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