HomeMy WebLinkAbout03-10-2020March 10, 2020
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 10, 2020, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
INVOCATION:
Commissioner McElroy led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
PRESENTATIONS
Public Information Officer, Pam Spencer, provided the following summaries for presentations:
COVID-19 Update
Lindsey Cunningham, Purchase District Health Department epidemiologist, provided an update on
COVID-19, a novel coronavirus. Cunningham says in Kentucky, eight people have tested positive for the
virus with no positive reports in our region. Citizens can find the latest information about COVID-19 in
Kentucky by visiting the Kentucky Department of Public Health's website at
http://kycovidl9.ky.gov. Kentucky has set up a hotline for concerned citizens at 1-800-722-5725. For
more information, visit the CDC's webpage dedicated to COVID-19 at
hftps://www.cdc.gov/coronavirus/2019-ncov/index.html.
Annual Audit Presentation (Comprehensive Annual Financial Report)
Finance Director Jonathan Perkins and David Hampton of Kemper CPA Group, LLP provided an
overview of the City's Comprehensive Annual Financial Report (CAFR) which includes the City
audit. The audit is required by State law; however, the CAFR is a voluntary document that the City
prepares to provide additional information and transparency to the public. The report is for the fiscal year
that ended June 30, 2019. Paducah is one of the few cities in Kentucky that prepares a CAFR. For 28
consecutive years, Paducah has been awarded the Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association of the United States and Canada
(GFOA). The entire CAFR report and previous audits dating back to 2001 can be found on the City's
website, www.paducahkgov.
Parking Assessment Study Presentation
Project Manager Mohammad Nouri with Concepts2l presented to the Paducah Board of Commissioners
the findings from the downtown parking study that was initiated in 2019. The study included an open -
house public information event on February 13 which over a four-hour period, citizens were able to
provide their input. The study analyzed the current parking supply in a 12 -block area with a focus around
the block at Broadway and 2nd Street, the city -owned lot. The assessment considers how parking will be
impacted by the proposed City Block re -development project in addition to identifying present parking
needs and providing parking recommendations. Visit hM://paducahkLgov/downtown-redevelopment to
read the entire parking study.
The City Block development, which is being developed by a private developer, is proposed for the city -
owned lot and would include a 4 '/2 story hotel on Jefferson and a 3 -story mixed -used residential and
commercial complex along Broadway. Between the two developments would be the town square and
public parking with 172 parking spaces. The parking supply within a one block area of the development
(including the 172 spaces as part of the development) is 560 spaces. Nouri says no immediate action is
required to accommodate the parking for this project, "There is room for this growth in downtown."
In the 12 -block area, the study identified 608 off-street public parking spaces, 541 off-street parking space
with neighbor agreements, and 563 on -street or curbside parking spaces for a total of 1712 spaces. An
occupancy study was performed to determine parking usage during weekdays and weekends in November
and December which reflect typical daily usage in addition to special event usage (the Small Business
Saturday Shopping Event). Regarding the public parking lot spaces (608 total), the average utilization
rate on a normal weekend or weekday is approximately 22 percent.
A large portion of the study focused on improvement strategies to better manage the existing parking
supply in downtown and plan for future growth. Recommendations include the following:
• Identify and mark the individual on -street parking spaces that are not marked and explore angled parking
in areas;
• Determine accessible parking locations;
• Upgrade signage, lighting, and wayfinding;
• Secure spaces in city -owned lots for downtown business employees; and
• Evaluate the need for a future parking garage.
March 10, 2020
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on
the Consent Agenda.
I(A)
Approve Minutes for the February 25, 2020 Meeting of the Board of Commissioners of the City of
Paducah
I(B)
Receive and File Documents:
Deed File:
1. Quitclaim Deed — City of Paducah to 1469 Properties, LLC — Alley Closure West Side of
6t' Street between 600 and 606 Broadway, 105 and 111 South 6h Street and 603 Kentucky
Avenue (ORD 2019-12-8601)
2. Quitclaim Deed — City of Paducah to Irvin Cobb Limited Partnership - Alley Closure
West Side of 6h Street between 600 and 606 Broadway, 105 and 111 South 61 Street and
603 Kentucky Avenue (ORD 2019-12-8601)
Contract File:
1. Cable Television Franchise Agreement between City of Paducah and Comcast of the
South — ORD 2020-02-8618
2. Agreement to Purchase an Explosive Ordinance Disposal (EOD) Robot between City of
Paducah and Remotec, Inc. — MO #2325
3. Fuel Supply Agreement between JSC Terminal, LLC d/b/a Midwest Terminal and City of
Paducah — ORD 2020-02-8615
Financials File:
1. Paducah Water Works — Period ending January 31, 2020
2. City of Paducah —Comprehensive Annual Financial Report —Year Ended June 30, 2019
Bids File:
1. Surplus Property —Bid of Michael Petter 831 Campbell Street — MO #2322
2. Surplus Property — Bid of Dr. Velma J. Dennis — 2706 Ohio Street — MO #2323
3. Paducah Police Department — Bomb Squad — Explosive Ordinance Disposal (EOD) Robot
— MO #2325
I(C)
Appointment of Mark Kettler and reappointment of John Gill to the Paducah Golf Commission.
Mark Kettler will fulfill the unexpired term of Bill Griggs, who resigned. Said term shall expire
March 26, 2022. John Gill's new term shall expire March 26, 2024.
I(D)
Personnel Actions
I(E)
A MUNICIPAL ORDER APPOINTING SIDONIE HANCOCK TO FILL THE VACANCY OF
THE LATE DR. WALLY MONTGOMERY AS A MEMBER OF THE BOARD OF TRUSTEES
FOR THE OPERATION OF A MUNICIPAL COLLEGE IN THE CITY OF PADUCAH,
KENTUCKY, FOR A PERIOD OF SIX YEARS, SAID TERM SHALL EXPIRE MARCH 20,
2026 (MO #2327; BK 11)
I(F)
A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH THE KENTUCKY
OFFICE OF HOMELAND SECURITY (KOHS) FOR A 2019 GRANT AWARD IN THE
AMOUNT OF $97,000 FOR AN AIRPORT TERMINAL ACCESS CONTROL SYSTEM FOR
BARKLEY REGIONAL AIRPORT AND AUTHORIZING THE MAYOR TO EXECUTE THE
GRANT AGREEMENT, KENTUCKY PROCUREMENT POLICY AND ALL DOCUMENTS
RELATED TO SAME (MO #2328; BK 11)
I(G)
A MUNICIPAL ORDER ADOPTING CHANGE ORDER NO.4 TO THE LICENSE AND
SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC., FOR THE COMPUTER
AIDED DISPATCH SYSTEM FOR THE CITY OF PADUCAH 911 SERVICES DIVISION TO
REMOVE TWO SOFTWARE MODULES AND TO PURCHASE TWO SOFTWARE
MODULES WITH THE CURRENTLY AVAILABLE SOFTWARE CREDIT, RESULTING IN
A REMAINING SOFTWARE CREDIT BALANCE OF $14,614 AND NO CHANGE TO THE
TOTAL CONTRACT AMOUNT AND AUTHORIZING THE MAYOR TO EXECUTE THE
CHANGE ORDER (MO#2329; BK 11)
_�i
March 10, 2020
Mayor Harless offered motion, seconded by Commissioner McElroy, that the consent agenda be
adopted as presented.
Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and
Wilson (5)
RESOLUTION
Commissioner Abraham offered motion, seconded by Commissioner McElroy that the Board of
Commissioners adopt a Resolution entitled, "A RESOLUTION OF THE CITY OF PADUCAH,
KENTUCKY, IN SUPPORT OF HOUSE BILL 484 THAT WILL REORGANIZE THE KENTUCKY
RETIREMENT SYSTEMS AND CREATE AN INDEPENDENT COUNTY EMPLOYEES
RETIREMENT SYSTEM BOARD OF TRUSTEES"
Adopted on call of the roll, yeas, Mayor Harless, Commissioners McElroy, Watkins, and Wilson (4);
Commissioner Abraham abstained from the vote.
ORDINANCE(S) — ADOPTIONS
ACCEPT BID OF ADAMS CONTRACTING LLC, PERKINS CREEK "BOB LEEPER"
PEDESTRIAN BRIDGE PROJECT
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ADAMS
CONTRACTING, LLC, IN THE AMOUNT OF $274,121 FOR THE PERKINS CREEK "BOB
LEEPER" PEDESTRIAN BRIDGE PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT FOR SAME." This Ordinance accepts the bid of Adams Contracting, LLC, in the
amount of $274,121, for the Perkins Creek "Bob Leeper" Pedestrian Bridge Project and authorizes the
Mayor to execute a contract with Adams Contracting. Further, this ordinance authorizes the Finance
Director to transfer $80,000 from the Boyles Estate Trust into the Bob Leeper Bridge project account
for expenditures related to the project.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8619, BK 36)
APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING &
TESTING, INC., FOR THE FLOODWEALL SEAL CLOSURE PROJECT
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BFW ENGINEERING &
TESTING, INC. IN AN AMOUNT NOT TO EXCEED $52,204 FOR THE FLOODWALL SEAL
CLOSURE PROJECT." This Ordinance authorizes the Mayor to execute a professional services
agreement in an amount not to exceed $52,204 with BFW Engineering & Testing, Inc. for professional
services related to the Floodwall Seal Closure Project.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8620, BK 36)
AMEND CODE OF ORDINANCES SECTION 78-32 RELATED TO VACATION LEAVE
Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 78 OF
THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is summarized as
follows: This ordinance amends Section 78-32 of the Code of Ordinances of the City of Paducah to
increase the rate at which vacation time accrues for employees of the City of Paducah based on the
number of years of employment. During the first nine (9) years of employment, vacation time shall
accrue per pay period for a total of 120 hours per year. At the beginning of the tenth year, vacation
time shall accrue per pay period for a total of 160 hours per year. At the beginning of the fifteenth year,
vacation time shall accrue per pay period for a total of 200 hours per year. At the beginning of the
March 10, 2020
twentieth year, vacation time shall accrue per pay period for a total of 240 hours per year. Each
member may accrue up to a maximum of 400 hours of vacation at any one time. These rates do not
apply to employees whose vacation accruals are governed by the rates set forth in the current
applicable collective bargaining agreements, or otherwise specified in the ordinance.
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8621, BK 36)
APPROVE A BUDGET AMENDMENT FOR BUILD GRANT MATCH AND PROJECT
RELATED EXPENSES
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO.
2019-6-8578, ENTITLED, `AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019,
THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT'." This Ordinance
is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019, and
ending June 30, 2020, Ordinance No. 2019-6-8578, be amended by the following re -appropriation:
• Transfer $1,500,000 from the FY2020 General Fund Unreserved Fund Balance to
the BUILD Grant Project (DT0050) Project Account
Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5). (ORD #2020-03-8622, BK 36)
ORDINANCES) - INTRODUCTION
APPROVE BUDGET AMENDMENT IN THE AMOUNT OF $141,000 FOR THE
REPLACEMENT OF PAXTON PARK GROUNDS EQUIPMENT
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO.
2019-6-8578, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019,
THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT" This
Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019,
and ending June 30, 2020, as adopted by Ordinance No. 2019-6-8578, be amended by the following re -
appropriations:
• Transfer $141,000 from the FY2020 Fleet Trust Fund Fund Balance to the Fleet
Trust Fund.
APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $80,000 FOR THE BUCKER
LANE BRIDGE PROJECT
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO.
2019-6-8578, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019,
THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT" This Ordinance is
summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019, and ending
June 30, 2020, as adopted by Ordinance No. 2019-6-8578, be amended by the following re -
appropriations:
• Transfer $80,000 from the FY2020 Unreserved MAP Fund fund balance to the
Flood Mitigation - Bridge Design Project Account PF0077
APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING &
TESTING, INC., IN THE AMOUNT OF $154,036 FOR ENGINEERING SERVICES FOR THE
BUCKNER LANE BRIDGE PROJECT
Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR
March 10, 2020
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BFW ENGINEERING &
TESTING, INC. IN AN AMOUNT OF $154,036 FOR SURVEY, ROADWAY AND STRUCTURE
DESIGN FOR THE BUCKNER LANE BRIDGE REPLACEMENT OVER CROOKED CREEK".
This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a
professional services agreement in an amount of $154,036 with BFW Engineering & Testing, Inc. for
professional services related to the Buckner Lane Bridge Replacement Project. This expenditure shall
be charged to the Flood Mitigation -Bridge Design Project No. PF0077.
APPROVE PROFESSIONAL SERVICE CONTRACT FOR A CLASSIFICATION AND
COMPENSATION STUDY FOR A BASE FEE OF $39,000 WITH ADDITIONAL EXPENSES NOT
TO EXCEED $1,600 WITH CBIZ BENEFITS & INSURANCE SERVICES., INC. d/b/a CBIZ
TALENT AND COMPENSATION SOLUTIONS
Commissioner Abraham offered Motion, seconded by Commissioner McElroy, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CBIZ BENEFITS &
INSURANCE SERVICES, INC. IN AN AMOUNT OF $39,000 PLUS DIRECT EXPENSES IN AN
AMOUNT NOT TO EXCEED $1,600 FOR A CLASSIFICATION AND COMPENSATION STUDY
FOR THE CITY OF PADUCAH." This Ordinance is summarized as follows: That the Mayor is
hereby authorized to execute a professional services agreement in the amount of $39,000, plus direct
expenses in an amount not to exceed $1,600, with CBIZ Benefits & Insurance Services, Inc., for a
classification and compensation study for the City of Paducah. This expenditure shall be charged to
the Pay & Class Study 2020 Project Account No. MR0077.
DISCUSSION
Public Information Officer, Pam Spencer, offered the following summary of the discussion:
2020 Our Paducah Strategic Plan Discussion
Assistant City Manager Michelle Smolen provided an overview of the Our Paducah Strategic Plan
document that incorporates updates from the Board. At the January 25 meeting of the Paducah Board of
/ -- Commissioners, the Board reviewed the initiatives listed in the plan and prioritized items. Smolen says
the final document will be brought before the Board for approval at the March 24 meeting.
PUBLIC COMMENTS
The following members of the audience offered public comments about the Parking Lot/Study:
Matt Baker, Alberta Davis, Melinda Winchester, Nick Warren, Ron Ward, Clayton Norton
Regina Varvel and George Bray also offered public comments.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in
favor.
Meeting ended at approximately 7:37 p.m.
ADOPTED: March 31, 2020
Brandi Harless, May
ATTEST: �
�y
Lindsay Parish, City Jerk