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Home My WebLink About02-25-2020February 25, 2020 At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 25, 2020, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). INVOCATION: Commissioner McElroy led the Invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. ADDITIONS: City Manager James Arndt requested that Item II(B) — Approve MOU with Sprocket, be added. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the February 11, 2020 Meeting of the Board of Commissioners of the City of Paducah I(B) Receive and File Documents: Minute File: 1. Emergency Procurement — qualified professional engineering firm — Bridge replacement Buckner Lane (signed by City Manager January 23, 2020) Contract File: 1. Agreement between City of Paducah and the Paducah Police Department Bargaining Unit (ORD 2020-02-8616) 2. Agreement between City of Paducah and the Professional Fire Fighters of Paducah, Local 168, International Association of Fire Fighters (IAFF) (ORD 2020-02-8617) 3. Renewal Agreement — EPW Concrete Program One -Year Renewal (MO #2080) 4. Agreement between City of Paducah and HDR Engineering, Inc. — Transient Dock Project—Environmental Permitting (Signed by City Manager) Bids File: 1. Comcast of the South — Cable TV service for City of Paducah (only bid) I(C) Appointment of Chris Cappock to the Brooks Stadium Commission. This term shall expire December 31, 2023. I(D) Personnel Actions I(E) A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2019-2020 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY (MO#2317; BK 11) I(F) A MUNICIPAL ORDER AMENDING THE FY2019-2020 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY MO42318; BK 11 I(G) A MUNICIPAL ORDER AUTHORIZING THE ACCEPTANCE OF THE KYTC TRANSPORTATION ALTERNATIVE PROGRAM GRANT IN THE AMOUNT OF $432,500 FOR THE GREENWAY TRAILS PHASE V PROJECT (MO92319; BK 11) I(H) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO APPLY FOR A 2020 COPS HIRING PROGRAM (CHP) GRANT THROUGH THE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS IN THE AMOUNT OF $375,000 FOR THE HIRING OF THREE February 25, 2020 Mayor Harless offered motion, seconded by Commissioner McElroy, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) MUNICIPAL ORDERS BID OF REMOTEC, INC., FOR PURCHASE OF AN EXPLOSIVE ORDNANCE DISPOSAL ROBOT Commissioner McElroy offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF REMOTEC, INC., FOR THE PURCHASE OF AN EXPLOSIVE ORDINANCE DISPOSAL ROBOT IN AN AMOUNT OF $442,064, FOR USE BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) (MO#2325, BK 11) MEMORANDUM OF UNDERSTANDING BETWEEN SPROCKET, INC. AND THE CITY OFPADUCAH Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN SPROCKET, INC. AND THE CITY OF PADUCAH FOR THE CONSTRUCTION OF A CO -WORKING AND BUSINESS START- UP INCUBATOR." Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) (MO #2326, BK 11) SUSPEND ORDER Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the rules for conducting City Commission meetings be suspended insofar as they are in conflict with the printed POLICE OFFICERS WHO WILL ALSO SERVE AS SCHOOL RESOURCE OFFICERS (SRO) (MO#2320; BK 11) I(I) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A FY2019 ASSISTANCE TO FIREFIGHTERS MATCHING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, IN THE AMOUNT OF $34,200, TO BE USED FOR THE PADUCAH FIRE DEPARTMENT (MO#2321; BK 11) I(J) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 831 CAMPBELL STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF MICHAEL PETTER IN THE AMOUNT OF ONE THOUSAND ($1,000) DOLLARS FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME MO#2322; BK 11 I(K) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 2706 OHIO STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF DR. VELMA J. DENNIS IN THE AMOUNT OF ONE THOUSAND TWO HUNDRED ($1,200) DOLLARS FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME MO#2323; BK 11 I(L) A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND ADOPTING THE 2019 PADUCAH PARKS AND RECREATION MASTER PLAN (MO42324; BK 11) Mayor Harless offered motion, seconded by Commissioner McElroy, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) MUNICIPAL ORDERS BID OF REMOTEC, INC., FOR PURCHASE OF AN EXPLOSIVE ORDNANCE DISPOSAL ROBOT Commissioner McElroy offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF REMOTEC, INC., FOR THE PURCHASE OF AN EXPLOSIVE ORDINANCE DISPOSAL ROBOT IN AN AMOUNT OF $442,064, FOR USE BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) (MO#2325, BK 11) MEMORANDUM OF UNDERSTANDING BETWEEN SPROCKET, INC. AND THE CITY OFPADUCAH Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN SPROCKET, INC. AND THE CITY OF PADUCAH FOR THE CONSTRUCTION OF A CO -WORKING AND BUSINESS START- UP INCUBATOR." Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) (MO #2326, BK 11) SUSPEND ORDER Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the rules for conducting City Commission meetings be suspended insofar as they are in conflict with the printed February 25, 2020 agenda for this meeting, in order to allow for public comments related to Item III(A) before said item is voted upon. Adopted on call of the roll, yeas, Mayor Harless, Commissioners Abraham, McElroy, Watkins, and Wilson (5) PUBLIC COMMENTS The following persons signed up for and offered comments on postponing the Request for Bids for the construction of a municipal sports and recreational facility: Steven Lowe Ryan Hagan Rita Otey Tom Dorrah Tina Cavitt Kendall Cappalletti Matt Baker Preston Ursini Regina Varvel Victoria Terra Samuel Davis Marc Bridges Melynda Burnett Dale Yancy Buzz Vontesmar James Bobik Michael Smith David Frantz Stephanie Varvel Ron Golden Randall Knight Grant Gagnon Yvonne Gray Wes Hagan Blair Tolar Shae Faulkner Ron Ward Iftakhar Chondhury Nick Warren Pam Matlock ➢ Mayor Harless made a presentation regarding the Aquatics and Recreation Facility. A copy of the presentation can be found in the Minutes File. Public Information Officer, Pam Spencer, offered the following summary: Mayor Brandi Harless also made a presentation to provide information about the development of the facility and addressed some of the concerns that she has heard in the community. • Community Concern: This project has been rushed. One of the shdes in the presentation listed a timeline of more than two dozen meetings, engagement opportunities, and plans related to the facility. • Community Concern: This project is only for a certain group of people. Mayor Harless stressed that the goal is to create a center for all citizens that breaks even financially. One of the slides listed the various amenities that are in the facility's design. • Community Concern: Location. The Noble Park location is beneficial to numerous neighborhoods and a diverse population of Paducah. • Community Concern: Financial Feanbility. Mayor Harless explained that the City is worlung to hire a professional management company that will work to meet revenue goals. Plus, the Friends of the Park organization is dedicated to raising funds to assist with the facility's future. The City also is seeking a medical partner tenant to provide an additional revenue stream. Regarding the bond payments, the paying off of other debt issues within the next few years will release funds to pay for the facility. • Community Concern: Affordability for Community Members. Charitable donations and partners will work to provide scholarships for the various sports programs and equipment. • Community Concern: Othersports. Mayor Harless reminded everyone that the City/County/CVB/CCC and McCracken County Sports Commission have a fivewayinterlocal agreement with each entity working on various sports, wellness, and recreation aspects. Mayor Harless wrapped up the presentation by outlining the progress to date and the next steps. The request for proposals for a management firm are due this Friday. RESOLUTION Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt a resolution entitled a "RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY, IN SUPPORT OF POSTPONING THE REQUEST FOR BIDS FOR THE CONSTRUCTION OF A MUNICIPAL SPORTS AND RECREATIONAL FACILITY TO MARCH OF 2020." Failed on a call of the roll, yeas Commissioner Abraham, (1), Nays - Commissioners McElroy, Watkins, Wilson and Mayor Harless (4). ORDINANCE(S) — ADOPTIONS APPROVE FRANCHISE AGREEMENT BETWEEN CITY OF PADUCAH AND COMCAST OF THE SOUTH Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE GRANTING ANON -EXCLUSIVE FRANCHISE TO COMCAST OF THE SOUTH TO OPERATE AND MAINTAIN A CABLE SYSTEM WITHIN THE CORPORATE LIMITS OF THE CITY OF PADUCAH, KENTUCKY, February 25, 2020 PURSUANT TO THE TERMS AND PROVISIONS OF THE PADUCAH ORDINANCE FOR REGULATION OF CABLE COMMUNICATIONS, AND APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE FRANCHISE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND COMCAST OF THE SOUTH." This Ordinance is summarized as follows: This ordinance authorizes the Mayor to execute a Franchise Agreement with Comcast of the South. This agreement shall have a ten-year term with an effective date of March 1, 2020. This agreement grants a non-exclusive franchise to Comcast of the South to continue to operate and maintain a cable television system within the City of Paducah. Adopted on call of the roll, yeas, Commissioner Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD #2020-02-8618, BK 36) ORDINANCE(S) — INTRODUCTION ACCEPT BID OF ADAMS CONTRACTING LLC, PERKINS CREEK `BOB LEEPER" PEDESTRIAN BRIDGE PROJECT Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ADAMS CONTRACTING, LLC, IN THE AMOUNT OF $274,121 FOR THE PERKINS CREEK "BOB LEEPER" PEDESTRIAN BRIDGE PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance accepts the bid of Adams Contracting, LLC, in the amount of $274,121, for the Perkins Creek "Bob Leeper" Pedestrian Bridge Project and authorizes the Mayor to execute a contract with Adams Contracting. Further, this ordinance authorizes the Finance Director to transfer $80,000 from the Boyles Estate Trust into the Bob Leeper Bridge project account for expenditures related to the project. APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING & TESTING, INC., FOR THE FLOODWEALL SEAL CLOSURE PROJECT Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BFW ENGINEERING & TESTING, INC. IN AN AMOUNT NOT TO EXCEED $52,204 FOR THE FLOODWALL SEAL CLOSURE PROJECT." This Ordinance authorizes the Mayor to execute a professional services agreement in an amount not to exceed $52,204 with BFW Engineering & Testing, Inc. for professional services related to the Floodwall Seal Closure Project. AMEND CODE OF ORDINANCES SECTION 78-32 RELATED TO VACATION LEAVE Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 78 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This Ordinance is summarized as follows: This ordinance amends Section 78-32 of the Code of Ordinances of the City of Paducah to increase the rate at which vacation time accrues for employees of the City of Paducah based on the number of years of employment. During the first nine (9) years of employment, vacation time shall accrue per pay period for a total of 120 hours per year. At the beginning of the tenth year, vacation time shall accrue per pay period for a total of 160 hours per year. At the beginning of the fifteenth year, vacation time shall accrue per pay period for a total of 200 hours per year. At the beginning of the twentieth year, vacation time shall accrue per pay period for a total of 240 hours per year. Each member may accrue up to a maximum of 400 hours of vacation at any one time. These rates do not apply to employees whose vacation accruals are governed by the rates set forth in the current applicable collective bargaining agreements, or otherwise specified in the ordinance. APPROVE A BUDGET AMENDMENT FOR BUILD GRANT MATCH AND PROJECT RELATED EXPENSES Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2019-6-8578, ENTITLED, `AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019, THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT'." This Ordinance February 25, 2020 is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, Ordinance No. 2019-6-8578, be amended by the following re -appropriation: • Transfer $1,500,000 from the FY2020 General Fund Unreserved Fund Balance to the BUILD Grant Project (DT0050) Project Account ADJOURN Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in favor. Meeting ended at approximately 8:01 p.m. ADOPTED: March 10, 2020 Q Brandi Harless, Mayor ATTEST:, 1 Lin say Parish, City Cl