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Home My WebLink About09-09-2019 Called MeetingSeptember 9, 2019 At a Called Meeting of the Board of Commissioners, held on Monday, September 9, 2019, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). INVOCATION: Commissioner McElroy led the Invocation PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. Police Chief Brian Laird introduced Tara Martin, Telecommunicator. Finance Director Jon Perkins introduced Kamra Dunn, Accountant CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) I Approve Minutes for the August 26 & 27, 2019 Board of Commissioners Meetings I(B) Receive & File Documents Minute File: 1. Surplus Property Determination — Roll Off containers, gooseneck trailer - EPW 2. Surplus Property Determination — Roll out containers — EPW 3. Notice of Called Joint Meeting — Board of Commissioners of the City of Paducah and the McCracken Fiscal Court — Auguste 26, 2019 4. Certificate of Liability Insurance— 3C's Concrete Work, LLC 5. Right -of -Way Bond — Coon Restoration & Sealants, Inc. 6. Certificate of Liability Insurance — Mako Industries, LLC 7. Right -of -Way Bond — Mako Industries, LLC 8. Certificate of Liability Insurance — Tri-State Fire Protection, Inc. Deed File: 1. Deed of Conveyance — City of Paducah to Robert Sember — 440 Kinkead St MO #2247 2. Contract File: 1. Contract For Services — Paducah Tilghman High School Tornado League Football — CM signed 2. Agreement between City of Paducah and HDR Engineering — BUILD Grant Application — MO #2243 3. Sanitary Sewer Easement and Temporary Construction Easement — City of Paducah and Paducah -McCracken County Joint Sewer Agency — ORD #2019-8- 8588 4. Agreement between City of Paducah and Lose & Associates, Inc. — MO #2281 5. Contract For Services — Sprocket, Inc. MO #2272 6. Contract For Services — Luther F. Carson Four Rivers Center, Inc. — MO 42273 7. Contract For Services — Paducah Transit Authority — MO 42274 8. Contract For Services — Paducah Junior College, Inc. (Scholarship Program) — MO #2275 9. Contract For Services — Barkley Regional Airport Authority — MO #2276 10. Contract For Services — Greater Paducah Economic Development Council (GPEDC) MO 92277 Financials File: 1. Paducah Art House Alliance, Inc. (ending August 31, 2018) Form 990 and Financial Statements 2. Paducah -McCracken County Convention Center — Financial Statement year ended June 30, 2017 and September 9, 2019 Mayor Harless offered motion, seconded by Commissioner Watkins, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION AMEND CODE OF ORDINANCES SECTION 2-145 — PUBLIC COMMENTS Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: the City of Paducah's Commission meetings are intended to facilitate decision making related to the business of the City. This ordinance amends Section 2-145 of the Paducah Code of Ordinances to give members of the public an opportunity to be heard concerning any Resolutions, items on the Consent Agenda, or Ordinances which were included on the Agenda for that meeting and about which the Board engaged in a vote or discussion at that meeting. Members of the general public who wish to speak on any topic not discussed by the Commission at a particular Commission meeting have other opportunities to address concerns about the City's business with the Board of Commissioners related to any topic including by email, telephone, and/or meetings with City Personnel. Adopted on call of the roll, yeas, McElroy, Watkins, Wilson, Mayor Harless (4). Nay, Abraham (1) (ORD 2019-9-8591, BK 35) CLOSURE OF MAYFAIR PLACE BETWEEN SHERWOOD ROAD AND MARLBOROUGH WAY Commissioner Watkins offered motion, seconded by Commissioner Wilson that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF MAYFAIR PLACE BETWEEN 3634 SHERWOOD ROAD AND 3690 MARLBOROUGH WAY, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion of Mayfair Place and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (ORD 2019-9-8592, BK 35) 3. Paducah Water Works — Financial Statement month ended July 31, 2019 4. Paducah Symphony Orchestra — Financial Statement years ended June 30, 2018/2017 5. Paducah Symphony Orchestra — Form 990 — year ending June 30, 2018 6. Yeiser Art Center, Inc. — Review Report and Financial Statements — June 30, 2018 7. Yeiser Art Center, Inc. — Form 990 — Year ending June 30, 2018 8. River Discovery Center — Forecasted Statement of Operating Inflow/Outflow Month ending June 30, 2019 9. Uppertown Heritage Foundation, Inc. — Form 990 — year ending 6/30/2018 Bids 1. Compost Office Building — Bid not awarded — all bids rejected a. Midstates Construction Co., Inc. b. Mitchell Construction, LLC c. Evrard-Strang Construction I(C) Personnel Actions Mayor Harless offered motion, seconded by Commissioner Watkins, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION AMEND CODE OF ORDINANCES SECTION 2-145 — PUBLIC COMMENTS Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: the City of Paducah's Commission meetings are intended to facilitate decision making related to the business of the City. This ordinance amends Section 2-145 of the Paducah Code of Ordinances to give members of the public an opportunity to be heard concerning any Resolutions, items on the Consent Agenda, or Ordinances which were included on the Agenda for that meeting and about which the Board engaged in a vote or discussion at that meeting. Members of the general public who wish to speak on any topic not discussed by the Commission at a particular Commission meeting have other opportunities to address concerns about the City's business with the Board of Commissioners related to any topic including by email, telephone, and/or meetings with City Personnel. Adopted on call of the roll, yeas, McElroy, Watkins, Wilson, Mayor Harless (4). Nay, Abraham (1) (ORD 2019-9-8591, BK 35) CLOSURE OF MAYFAIR PLACE BETWEEN SHERWOOD ROAD AND MARLBOROUGH WAY Commissioner Watkins offered motion, seconded by Commissioner Wilson that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF MAYFAIR PLACE BETWEEN 3634 SHERWOOD ROAD AND 3690 MARLBOROUGH WAY, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion of Mayfair Place and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (ORD 2019-9-8592, BK 35) September 9, 2019 The following summary is provided by Public Information Officer Pam Spencer. "Assistant City Manager Michelle Smolen and Information Technology Director Stephen Chino provided the Paducah Board of Commissioners a progress update for the Enterprise Resource Planning software project. This project also is called the Munis project to reflect the name of the software through the vendor, Tyler Technologies. This multi phase and multi-year software transition project kicked off in 2016 So far, the City has integrated two full phases of the project, Financials (includes budgeting and purchasing) and Revenue, with the property tax phase to be launched next year. Smolen said, "It's a major organizational initiative. " One of the next phases is the launch of Tyler 311 which will be a non -emergency service request online portal and app. Smolen added the City is exploring is the use of a Tyler product called EnerGov. EnerGov uses a GIS platform to automate, streamline, and connect permitting, inspection, and code enforcement processes. Smolen says an amended contract with Tyler Technologies to remove some unused elements and add the EnerGov system will be brought before the Board at an upcoming meeting for consideration. " PUBLIC HEARING A Public Hearing was held on the 2019-2020 Proposed Tax Rate at 5:30 p.m. The following summary is provided by Public Information Officer Pam Spencer. "The Paducah Board of Commissioners introduced an ordinance setting the real estate and personal property taxes for fiscal year 2020. A property tax levy public hearing was held prior to the introduction of the ordinance. The City's real estate tax levy is proposed to be set at 26.7 cents per $100 assessed value, a 2.3 percent change as compared to the fiscal year 2019 rate of 26.1 cents. The City's Compensating Rate, the rate that would keep the revenue at the same amount as this fiscal year, is 25.7 cents per $100 assessed value. Kentucky Revised Statutes (KRS) permits a city to adjust the rate upward by not more than 4 percent of the compensating rate. With the proposed 26.7 cents, the City would be taking the 4 percent allowed by KRS. The proposed rate of 26.7 cents is much less than what the rate was more than twenty years ago in fiscal year 1995. At that time the real estate rate was 43.8 cents per $100 assessed value. The revenue generated by the property taxis the City's second highest revenue source behind the payroll tax. Please note that the Paducah Board of Education is holding a hearing at 5:30 p.m. on September 16 regarding its tax levy. The City collects the school tax but passes the funds along to the district. The current tax levy for the school district is 84.0 cents per $100 of assessed value. The school district is proposing to set its tax levy at 86.4 cents. " ORDINANCE(S) — INTRODUCTION Commissioner McElroy offered motion, seconded by Commissioner Abraham that the Board of Commissioners adopt an Ordinance entitled, AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2019, THROUGH JUNE 30, 2020, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED. COMMISSION COMMENTS • Commissioner Abraham made comments about the Pride Festival • Mayor Harless commented on the weekend events. Chris Wilcox started at Greater Economic Development today. She is leaving with a group tomorrow for the 2019 DC Fly -In, Veterans Day Event is coming together, Army Band will be in concert that night. The Mayor congratulated the City on the TIF approval. September 9, 2019 PUBLIC COMMENTS • John Suttles - Public Comments Ordinance and free speech • Russ Hobbs — Freedom of speech and public comments • Brad Arterburn — Public Comments Ordinance and Human Rights Ordinance • Tom Simpson — Public Comments Ordinance and Fairness Ordinance • Randy Beeler — Changes in Paducah • Sylvia Cherry — Results of Gay Pride event • Karl Fleischauer — Gay Pride event • Mike Reed — Public Comments Ordinance • Victoria Terra — Public Comments Ordinance ADJOURN Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in favor. Meeting ended at approximately 6:22 p.m. ADOPTED: September 24, 2019 Brandi Harless, Mayor ATTEST: mdsay Parish 'ty Clerk