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Home My WebLink About05-28-2019May 28, 2019 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 28, 2019, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). INVOCATION Commissioner Wilson gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. ADDITIONS/DELETIONS City Manager Arndt requested that Item III (B) Amend Human Relations Ordinance — Abraham be removed from the Agenda. PROCLAMATION Gun Violence Awareness Mayor Harless presented a proclamation for Gun Violence Awareness to Christa Dubrock and Nancy Holm. PRESENTATIONS Legislative Update Senator Danny Carroll and State Representative Randy Bridges gave a legislative update on what is happening in Frankfort. VFW Family Freedom Festival Cindy Toon invited the public to attend the Family Freedom Festival sponsored by the Veterans of Foreign War. The event will be held June 29 at 1727 Washington Street. CONSENTAGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Commissioner Wilson asked that Item I(E) — Approve Short Form Agreement with HDR be removed for separate discussion. Mayor Harless asked the City Clerk to read the items on the Consent Agenda. I(A) Minutes for the May 14 & 15, 2019 City Commission Meetings I(B) Receive & File Documents Minute File: 1. Called Meeting Notice —May 15, 2019 2. Certificate of Liability Insurance — Beltline Electric Co., Inc. 3. Certificate of Liability Insurance — Strategic Communications 4. Certificate of Liability Insurance — QC Communications, Inc. 5. Right -of -Way Bond — QC Communications, Inc. Contract File: 1. Engagement Agreement — Amendment No. 1 between City of Paducah and Moss & Barnett (cable television franchise) 2. Interlocal Agreement with McCracken County for Fire and Rescue Services (MO #2222) I(C) Personnel Actions I(D) Appointment of Glen Denton, jointly with the McCracken County Fiscal Court to the Paducah -McCracken County Convention and Visitors Bureau to replace Glen Anderson who has resigned. This term shall expire December 31, 2020. I(E) A MUNICIPAL ICIP A r O DE A UT140RIZDI AND A DUD CAITNT( A Q14O T FOPA4 A !'D E T WNTT BETWEEN THE CITY OF DAD C A LT AND 14D LNT!'_TNTEE TNT/"! TTG. AT ANAMOUNT OF $65 ,200 FOR PROFESSIONAL SERVICES RELATED TO GRANT \S RI T`TNT!' BENEFIT f`OST ANALYSIS AND 0T ARAN MENTT A T May 28, 2019 Mayor Harless offered motion, seconded by Commissioner McElroy, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). MUNICIPAL ORDER APPROVE SHORT FORM AGREEMENT WITH HDR ENGINEERING Mayor Harless offered motion, seconded by Commissioner Wilson that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND APPROVING A SHORT FORM AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR ENGINEERING, INC. IN AN AMOUNT OF $65,200 FOR PROFESSIONAL SERVICES RELATED TO GRANT WRITING, BENEFIT COST ANALYSIS AND ENVIRONMENTAL ASSESSMENT FOR THE FYI BETTER UTILIZING INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD) GRANT APPLICATION" Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (MO 92243 BK 11) RESOLUTION The Mayor offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, SUPPORTING THE CIVIC BEAUTIFICATION BOARD'S FUNDRAISING EFFORTS FOR THE RESTORATION OF THE FOUNTAIN FEATURE IN THE PADUCAH CITY HALL." Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (MO BK 11) PUBLIC COMMENTS Landee Bryant, Stephen James, Yvonne Gray, Dawn Joyce, Robert Strong, Curtis Grace, Mary Byrne, Richard Nelson, Norma Vanlandingham, Barney McNeill, Jennifer Smith, Kevin Gaunce, Mitzi Kirkwood, Audra Romay, Sara and Claire Evitts, Jennifer Smith, Marianne Evers, Lea Wentworth, ASSESSMENT RENT FO T -14F F ir19 BEBTTBD UTTT IZPT '' T WESTMENTS TO LEVERAGE AGE TlEVE OP ENT (BUILD) GRANT NT APP ICA TION REMOVED FROM CONSENT AGENDA AND ADOPTED SEPERATELY I(F) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $97,000, FOR AN AIRPORT TERMINAL ACCESS CONTROL SYSTEM FOR THE BARKLEY REGIONAL AIRPORT, TO EXECUTE THE KENTUCKY PROCUREMENT POLICY AND ALL OTHER DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS (MO # 2239 BK 11) I(G) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $350,000, FOR AN EOD ROBOT FOR THE PADUCAH POLICE DEPARTMENT'S FBI CERTIFIED BOMB SQUAD, TO EXECUTE THE KENTUCKY PROCUREMENT POLICY AND ALL OTHER DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS (MO # 2240 BK 11) I(H) A MUNICIPAL ORDER SETTING THE 800 MHz RADIO SYSTEM CUSTOMER USER UNIT RATES FOR CITY AND NON -CITY USERS (MO # 2241 BK 11) I(I) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF MICROSOFT EXCHANGE 2019 AND MICROSOFT OFFICE 2019 FROM SHI, INC., IN AN AMOUNT OF $87,938.92 AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME (MO # 2242 BK 11) Mayor Harless offered motion, seconded by Commissioner McElroy, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). MUNICIPAL ORDER APPROVE SHORT FORM AGREEMENT WITH HDR ENGINEERING Mayor Harless offered motion, seconded by Commissioner Wilson that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND APPROVING A SHORT FORM AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR ENGINEERING, INC. IN AN AMOUNT OF $65,200 FOR PROFESSIONAL SERVICES RELATED TO GRANT WRITING, BENEFIT COST ANALYSIS AND ENVIRONMENTAL ASSESSMENT FOR THE FYI BETTER UTILIZING INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD) GRANT APPLICATION" Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (MO 92243 BK 11) RESOLUTION The Mayor offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, SUPPORTING THE CIVIC BEAUTIFICATION BOARD'S FUNDRAISING EFFORTS FOR THE RESTORATION OF THE FOUNTAIN FEATURE IN THE PADUCAH CITY HALL." Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5). (MO BK 11) PUBLIC COMMENTS Landee Bryant, Stephen James, Yvonne Gray, Dawn Joyce, Robert Strong, Curtis Grace, Mary Byrne, Richard Nelson, Norma Vanlandingham, Barney McNeill, Jennifer Smith, Kevin Gaunce, Mitzi Kirkwood, Audra Romay, Sara and Claire Evitts, Jennifer Smith, Marianne Evers, Lea Wentworth, May 28, 2019 David Appold, Laura Petrie, and Nancy Hughes all spoke regarding the Amendment to the Human Rights Ordinance. ORDINANCE(S) — ADOPTION AMEND CHAPTER 58 TO REFERENCE KENTUCKY RELIGIOUS FREEDOM RESTORATION ACT Mayor Harless offered motion, seconded by Commissioner Watkins that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 58 "HUMAN RELATIONS", OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY," This ordinance is summarized as follows: This ordinance amends the Human Relations Chapter of the Paducah Code of Ordinances to include the following as Section 58-133: "It is the intent of the City Commission that all sections of this Ordinance shall be interpreted in a manner consistent with KRS 446.350, which provides as follows: `Government shall not substantially burden a person's freedom of religion. The right to act in a manner motivated by a sincerely held religious belief may not be substantially burdened unless the government proves by clear and convincing evidence that it has a compelling governmental interest in infringing the specific act or refusal to act and has used the least restrictive means to further that interest. A "burden" shall include indirect burdens such as withholding benefits, assessing penalties, or an exclusion from programs or access to facilities'." Adopted on call of the roll, yeas, McElroy, Watkins, Wilson, Mayor Harless(4) nays Abraham (1). (ORD 2019-5-8575, BK 35) ORDINANCE — INTRODUCTION Commissioner McElroy offered Motion, seconded by Commissioner Abraham, to introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2018-06-8537, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2018, THROUGH JUNE 30, 2019, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT'." This Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2018, and ending June 30, 2019, Ordinance No. 2018-06-8537, be amended by the following re -appropriation: • Transfer $80,000 from the FY2019 General Fund to the Bob Leeper Bridge Project City Clerk Lindsay Parish gave a presentation about A New Day Initiative and Permitting Solutions. A copy of the presentation can be found in the minute file. The following is an excerpt from meeting highlights by Public Information Officer Pam Spencer: New Day Initiative and Permitting Solutions City Clerk Lindsay Parish provided an overview to the Board of Commissioners of the New Day Initiative with includes solutions to improve the permitting process for the public. A New Day is the title of a group of initiatives developed by an internal taskforce of Parish, Fire Chief Steve Kyle, and Business Systems Analyst Emma Shaw. In November 2018, the taskforce began reviewing the City's internal permitting processes to determine improvements to become more customer friendly for citizens and businesses. The three key areas offocus are communication, consistency, and culture. Parish said, "The experience people have with the city impacts how they feel toward their community as a whole. " One of the main changes is the creation of a new department dedicated to enhancing customer experience. The Customer Experience Department will be led by Parish with the addition of three existing employees who will be stationed at the entrance of City Hall. This department will have the responsibilities of helping the public obtain a permit, gathering citizen feedback, conducting follow-up calls and meetings, and working to make sure people feel appreciated. The mission of the Customer Experience Department is as follows: to revolutionize Paducah by placing citizens at the center of every decision. Parish then outlined the Department's five values: accessible information, fostering empathy, open communication, supporting journeys, May 28, 2019 and citizens at the center. Mayor Brandi Harless said, "I love your phase about what can the government look like with citizens at the center. " Parish then spent time explaining some of the permitting solutions that the taskforce recommends. Parish said that permitting is inherently complex and is arguably the most challenging aspect of local government for cities across the nation. It spans multiple departments, multiple fields of expertise and multiple code sections, and has no centralized champion. Some of the initiatives that will be implemented to improve the permitting process in Paducah are asfollows: • Kick -Start Meetings (beginning this July): Great projects start with bringing the right _- people together early in the process to answer questions, set clear expectations, and assist individuals and businesses who are starting a new project. • User's Guide (expected completion in September): A user's guide is a great way to share consistent information that encompasses the entire permitting process instead of looking for the information that may be spread across different departments or multiple webpages. • Certificate of Occupancy Celebrations (beginning this July): Obtaining a certificate of occupancy is one of the last steps when launching a new business. Certificate of Occupancy Celebrations will be launched to celebrate and help promote new businesses. • New Technology Implementation: The City is looking to implement an electronic plan submittal software call Bluebeam which will allow individuals and businesses to submit their plans online instead of having to physically bring them into City Hall. Plus, it will enhance and speed up the internal review process. The City is expecting to launch the electronic plan software this summer. The City also is looking at another software system called OpenCounter that will provide the public an online step-by-step process for project implementation and permitting. An implementation date for OpenCounter has not been determined. Parish ended the presentation with a request for the public to help the City by providing feedback on these new initiatives and suggestions of other ways to improve our processes. City Manager Jim Arndt said that an event will be held June 28 to celebrate the launch of the New Day initiatives. Arndt said, "We want the community come out and visit with us and realize that change has occurred. " Stay tuned for more details about the event. COMMENTS CITY MANAGER COMMENTS ➢ Kickoff of "New Day Initiative" is June 28. ➢ Paducah is Alive For Summer: Transient Dock is now open, Noble Park Pool opened Memorial Day weekend, Farmers Market is open, Paducah Chief's home opener is Friday night, Summer Concert Series will begin soon in about a week and a half. BOARD OF COMMISSIONERS COMMENTS Mayor and all Commissioners made positive comments about the New Day Initiative. Everyone thanked Lindsay Parish and the staff that has been involved in this. PUBLIC COMMENTS Marianne Evers spoke about the Storm Water Infrastructure Fee ADJOURN Mayor Harless offered motion, seconded by Commissioner Abraham, to adjourn the meeting. All in favor. Meeting ended at approximately 7:40 p.m. May 28, 2019 ADOPTED: June 11, 2019 Brandi Harless, Mayo ATTEST: ) ndsay Parish, Cit Clerk a