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Home My WebLink About2019-02-8562ORDINANCE NO. 2019-2-8562 AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND INTEGRATED VISUALIZATION SYSTEMS, INC., D/B/A INNOVATIONS BRANDING HOUSE, FOR WEBSITE, VIDEOS, DESIGN OF PRINTED MATERIALS AND SOCIAL MEDIA CONTENT RELATED TO THE CITY'S STRATEGIC PLAN INITIATIVES IN AN AMOUNT NOT TO EXCEED $20,000 FOR FISCAL YEAR 2019 AND $36,000 FOR FISCAL YEAR 2020; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT WHEREAS, the City of Paducah desires to engage the community in the City's Strategic Plan with a program called "Our Paducah"; and WHEREAS, the City of Paducah desires to contract with Integrated Visualization Systems, Inc. d/b/a Innovations Branding House for website, videos, design of printed materials, and social media content for the initial launch of the project and for ongoing projects associated with the Strategic Plan; and WHEREAS, a written determination has been made by the City Manager that this contract is for professional services and will be a noncompetitive negotiation purchase pursuant to KRS 45A.380(3). NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTION 1. Recitals and Authorization. The City hereby authorizes and approves an Agreement in substantially the form attached hereto Exhibit A, between the City of Paducah and Integrated Visualization Systems, Inc. d/b/a Innovations Branding House for services related to community engagement with the City's Strategic Plan in an amount of $20,000 in FY2019 for the initial launch plus four quarterly installments not to exceed $9,000 each during FY2020 for ongoing projects and authorizes the Mayor to execute said Agreement. SECTION 2. Expenditures. The expenditure shall be charged to the Mayor & Commission Promotions Account, account number 10000102-539090. SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. Effective Date. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. 4l\ Brandi Harless, Mayor ATTEST: Lindsay Parish City Clerk Introduced by the Board of Commissioners, February 12, 2019 Adopted by the Board of Commissioners, February 26, 2019 Recorded by Lindsay R. Parish, City Clerk, February 26, 2019 Published by The Paducah Sun, March 1, 2019 \ord\agree-Innovations Branding House — Our Paducah — Strategic Plan Exhibit A 215862 CITY OF PADUCAH SERVICE AGREEMENT This Agreement is made this % day of re -6 2019, by and between CITY OF PADUCAH of P.O. Box 2267, Paducah, Kentucky 42002-2267, a municipal corporation, (hereinafter referred to as "City") and INTEGRATED VISUALIZATION SYSTEMS, INC. d/b/a INNOVATIONS BRANDING HOUSE of 612 Broadway, Paducah, KY 42001 (hereinafter referred to as "Innovations"). WITNESSETH: WHEREAS, Innovations Branding House is a full service branding provider; and WHEREAS, City wishes to contract with Innovations for services; and WHEREAS, it is the express intent of the parties hereto to enter into a contractual agreement which will set out the terms, conditions, and covenants of the parties' contractual relationship; and NOW, THEREFORE, for and in consideration of the terms, covenants, and conditions herein set forth and contained, Innovations and City agree as follows: 1. SERVICES. Innovations provides and performs services, which includes but is not limited to, business branding, graphic design, logo development, website development, website hosting, social media, video production, photography, tradeshow display creation and 3D illustration. By signing this agreement, City hereby creates an account with Innovations for the purchase of services. Attached to this agreement as Exhibit A is the project proposal describing the scope of work between Innovations and City. All services and work shall be provided and performed in a workmanlike and professional manner and shall be diligently and timely completed. The Initial Projects, listed within Exhibit A, shall be completed by June 30, 2019. Upon completion of the Initial Projects, Quarterly Projects will begin each quarter, beginning July 1, 2019, and be completed within the end of the quarter, with the first Quarterly Project to be completed by September 30, 2019. 2, TERM. The initial term of this Agreement is four (4) months, commencing on the Effective Date of this Agreement. The Effective Date of this Agreement will begin March 1, 2019 and ending on June 30, 2019. Upon the end of the initial four (4) months, the term will be quarter -to -quarter, with the second term, following the initial term, beginning July 1, 2019. ter Thereafter each m will continue to be quarter -to -quarter. Either City or Innovations shall be permitted to terminate this agreement and end the relationship between City and Innovations by providing thirty (30) days written notice to the other. Draft N3 3. PAYMENT TERMS AND INVOICING PROCEDURES. (a) A detailed invoice for services rendered shall be sent by Innovations to City for services or projects rendered on at least a monthly basis. Invoices shall clearly display the corresponding Project for which services are rendered, including the quarter for which services are rendered, or for the Initial Project. (b) All invoice amounts are due within thirty (30) days after the date of any invoice. The payments shall be sent to Innovations' address above, or to such other address as Innovations shall designate, from time to time, by written notice. 4. PROPERTY OF CITY. Innovations hereby specifically acknowledges that all drawings, graphics, logos, websites, videos, photos, creative work and online designs created for City, are owned by the City and shall be copyright to the City. 5. COSTS OF SERVICE. (a) As full compensation for the performance of the Initial Project, listed within Exhibit A, City shall be pay to Innovations an amount not to exceed Twenty Thousand Dollars ($20,000.00), which shall be paid within four (4) months from the Effective Date of this Agreement. (b) As compensation for Ongoing Quarterly Projects, listed within Exhibit A, City shall compensate Innovations at a rate not to exceed Nine Thousand Dollars ($9,000.00) each quarter during the term of this Agreement, commencing on July 1, 2019. 6. INDEMNIFICATION. Innovations hereby specifically releases and discharges City and shall fully protect, indemnify, keep, save, and hold City harmless from any and all costs, _ charges, expenses, penalties, and damages imposed for the violation of any law or regulation of the United States, or Commonwealth of Kentucky caused by any act or omission of Innovations, their employees, agents, or contractors. This shall specifically include any cause of action caused by Innovations in which City is suggested to have infringed upon any copyrighted, trademarked, or patented material posted on said web site. 7. DEFAULT. Innovations agrees and understands that if it should fail to perform any services contracted for herein or abide by any condition or covenant herein stipulated or to fail to comply with any and all other provisions of this agreement, then in any of said cases, it shall be lawful for City, at its sole option, to declare Innovations to be in default of this agreement and to immediately terminate this agreement and cease rendering payment. Innovations agrees and understands that this option shall be at City's sole discretion and can be without any further notice to Innovations. Upon such Draft #3 termination, all rights of Innovations shall immediately be forfeited. Innovations hereby understands and agrees that the actions taken by City to terminate this agreement shall not incur any liability to City for damages, economic or otherwise. S. ENTIRETY. This Agreement contains the entire agreement between the parties hereto, and neither party is bound by any representations or agreements of any kind except as herein contained. 9. CHOICE OF LAW. This Agreement shall be governed by the laws of the Commonwealth of Kentucky, both as to its interpretation and enforcement. Venue shall be in McCracken County, Kentucky. 10. EFFECTIVE DATE. The effective date of this Agreement shall be the date first written above. INNOVATIONS 5"0 USE: Title: [/` o Date: 2%l ig CITY OF PADUCAH: LN Title: Date: 91 Draft #3 215814 EXHIBIT A CITY OF PADUCAH SERVICE AGREEMENT WITH INNOVATTN.7 BRANDING HOUSE DATED I 0 .2019 Below is a non -exhaustive description of scope of work to be completed by Innovations for the City of - Paducah. Initial Projects: • "Our Paducah"Branding o Branding, design, photography, video • Strategic Plan Book o Online & printed • Design/Create Website/LandingPage o Develop structure of information, content and graphics • Finalize Key Vision and Performance Area document o Goals, progress, completed projects, timelines • Social Media Plan for the launch of Website o Creation of social media posts • Create launch video o Script for each Key Vision and Performance Area o Determine locations o Storyboard • Integrate new plan with current communication tools of city o Emails, Newsletter, Mayor FB posts, social media, press releases • Employee Launch o Develop materials for employees • Reference cards, informational posters with actionable quotes o Letters (email and standard letters) o Meeting with department heads to introduce "Our Paducah" Ongoing Projects; • Campaigns o WIN action items are the priority o Determine strategic plan engagement methods Design o Direct mail, posters, social media, press release, video • Monthly Progress Reports o WIN action item priority o Design one sheet overview to highlight progress made in each performance area for the month. Visual elements to quickly educate. Digital and print for internal and external use • Social Media o Graphics for City of Paducah to use o Templates for strategic vision o Posts that educating public on performance areas and progress o Action item posts — explaining how to get involved Emails & Newsletter o Monthly email focusing on progress 11