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Home My WebLink About11-13-2018November 13, 2018 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 13, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. INTRODUCTION OF NEW POLICE OFFICERS Police Chief Brandon Barnhill introduced new Paducah Police Officers Tyson Riley, Adam Brown & Derek Muscovalley to the City Commission. SWEARING IN New Police Officer Tyson Riley was sworn in by District Judge Todd Jones. PROCLAMATION(S) NATIONAL RETRIEVER COMPETITION DAY Mayor Harless presented a proclamation to Mitch Patterson proclaiming November 13, 2018, as National Retriever Competition Day in Paducah. NATIONAL HUNGER AND HOMELESSNESS AWARENESS MONTH Mayor Harless presented a proclamation to Heather Anderson proclaiming the month of November 2018, as National Hunger and Homelessness Awareness Month in Paducah. UNESCO CREATIVE CITIES MONTH Mayor Harless presented a proclamation proclaiming November 2018, as UNESCO Creative Cities Month. PRESENTATION(S) VETERANS DAY ESSAY CONTEST WINNERS Sheryl Bendick presented the 2018 Veterans Day Essay Awards to local students. First place winners in each category were asked to read their essays. The winners are as follows: Grades K — 2 1 st Place Bailey Downs 2nd grade Heath Elementary 2nd Place Bennett Seaton 2nd Grade Clark School 3rd Place Jake Davis 2nd Grade Heath Elementary Grades 3 — 5 1 st Place Lincoln Pope 5th Grade Heath Elementary 2nd Place Emma Howard 3rd Grade Concord Elementary 3rd Place Hunter Korte 5th Grade St. Mary Elementary Grades 6 — 8 1 st Place Russell Hancock 6th Grade Paducah Middle School 2nd Place Caroline Crice 7th Grade Paducah Middle School 3rd Place Elena Adkins 7th Grade Paducah Middle School Honorable Mention Ellie Farley 6th Grade Paducah Middle School Grades 9 —12 1 st Place Kate Criner 11th Grade Paducah Tilghman H.S. 2nd Place Grace Raber 12th Grade Paducah Tilghman H.S. 3rd Place Andrew Katz 11th Grade Paducah Tilghman H.S. Honorable Mention Cole Wyatt 12th Grade Marshall County H.S. COMPREHENSIVE STORMWATER MASTER PLAN PHASE II - STORMWATER UTILITY Principal-In-Charge/Senior Planning Advisor John Lyons with Strand Associates gave an update on the progress for the Stormwater Master Plan Phase II. Phase I of the Comprehensive Stormwater Master Plan identified problem areas associated with flooding while Phase II of the plan involves the creation of a Stormwater Utility to fund flood mitigation projects in the identified priority areas. Residents are encouraged to attend a public meeting regarding the Comprehensive Stormwater Master November 13, 2018 Plan on Wednesday, November 14'b at 5:00 p.m. at City Hall. A copy of the presentation can be located in the minute file. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Commissioner Rhodes asked that item I(E) related to the purchase of eight new police pursuit rated SUV vehicles be removed from the Consent Agenda for separate discussion. The Mayor asked the City Clerk to read the remaining items on the Consent Agenda. I(A) Minutes for the October 23, 2018, City Commission Meeting I(B) Receive & File Documents Minute File: 1. Certificate of Liability Insurance — Brookshire Concrete Construction Deed File: 1. Deed of Conveyance Studle & Associates/Wallace to COP — 1737 Martin Luther King Drive (MO #2179) 2. Deed of Conveyance Studle & Associates to COP —1739, 1741 and 1743 Martin Luther King Drive (MO #2179) Contract File: 1. Contract For Services — Sprocket Inc. (MO #2160) 2. Contract For Services — Midtown Alliance of Neighbors (MO 42176) 3. Interlocal Agreement — COF and McCracken County Fiscal Court — Edward Byrne Justice Assistance Grant (JAG) — (MO #2174) Financials File: 1. City of Paducah Police and Firefighters Pension Fund — valuation as of July 1, 2018 2. City of Paducah Police and Firefighters Pension Fund/City of Paducah Appointive Employees' Pension Fund — Actuarial Report June 30, 2018 Bids 1. Eight Police -rated SUV's — Linwood Motors Glenn's Freedom Dodge Paducah Ford Proposals 1. Proposal for Structural Engineering Services — 415 Park Street (Old Showroom Lounge) — Civil Design, Inc. (MO 42177) 2. Proposal for Market Study of a New Downtown Hotel in Paducah, KY — ConsultEcon, Inc. — (MO #2178) I(C) Appointment of Christopher B. Jones to the Paducah Tree Advisory Board to replace Joshua Tabor whose term has expired. This term shall expire July 26, 2022. I(D) Personnel Actions I(E) ^ *^T ^TTGM MAL nnWEP A G, C, I--, PTING TUE n_r_n OF n A _DUC_ A 14 rn_n_n FOR 9 41_1; TO T14E CITY OF EIGHT (9) POLICE PURSUIT DAT -ED StAT'S P! AN A4401O14,; I OF $330,168 WITH OPTION TO DTTDGHA9L TWO M\ ADDITIONAL SU- E'S AT T14E T WIT BID PRICE BEFORE TT TAIL` 30, 2019, FOR USE BY THE U A D C A H POLICE DEPARTMENT AND AUTHORIZING THE MAYO TO A _PVEvTTII ME CONTRACT CT FO SAME REMOVED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION I(F) A MUNICIPAL ORDER ADOPTING CHANGE ORDER NO. 1 AND CHANGE ORDER NO. 2 TO THE LICENSE AND SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC., FOR THE COMPUTER AIDED DISPATCH SYSTEM FOR THE CITY OF PADUCAH 911 SERVICES DEPARTMENT FOR A PRICE REDUCTION IN A TOTAL AMOUNT OF $59,745 AND AUTHORIZING THE MAYOR TO EXECUTE THE CHANGE ORDERS (M.O. # 2180; BK 10) November 13, 2018 I(G) A MUNICIPAL ORDER ADOPTING CHANGE ORDER NO. 1 TO THE SOFTWARE LICENSE/HARDWARE PURCHASE AGREEMENT WITH EQUATURE, INC., FOR THE UPGRADED RECORDING SYSTEM FOR THE CITY OF PADUCAH 911 SERVICES DEPARTMENT FOR A PAYMENT TIMELINE CHANGE AND AUTHORIZING THE MAYOR TO EXECUTE THE CHANGE ORDER (M.O. # 2181; BK 10) I(H) A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1600 ENTITLED, "A MUNICIPAL ORDER SETTING THE CHARGES FOR CONTRACTUAL OFF- DUTY SECURITY SERVICE BY PADUCAH POLICE OFFICERS AND SETTING THE PAY RATE FOR POLICE OFFICERS PERFORMING OFF-DUTY SECURITY WORK" TO INCREASE THE OFF-DUTY SECURITY HOURLY RATE (M.O. # 2182; BK 10) I(I) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A HOUSING CHOICE VOUCHER PROGRAM MANAGEMENT AGREEMENT WITH HOUSING AUTHORITY OF PADUCAH FOR MANAGEMENT OF THE HOUSING CHOICE VOUCHER PROGRAM, ALSO KNOWN AS SECTION 8 PROGRAM (M.O. # 2183; BK 10) Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MUNICIPAL ORDER PURCHASE EIGHT NEW POLICE PURSUIT RATED SUV VEHICLES FOR THE POLICE DEPARTMENT Mayor Harless offered motion, seconded by Commissioner Abraham that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF EIGHT (8) POLICE PURSUIT RATED SUV'S IN AN AMOUNT OF $330,168 WITH OPTION TO PURCHASE TWO (2) ADDITIONAL SUV' S AT THE UNIT BID PRICE BEFORE JUNE 30, 2019, FOR USE BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME," be adopted. After discussion, Mayor Harless offered motion, seconded by Commissioner Abraham, that the Municipal Order for the purchase of eight new Police pursuit rated SUV vehicles for the Police Department be postponed until the City Commission meeting on November 27, 2018. Motion to postpone approved on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION NOBLE PARK PECK ADDITION DESIGN CONTRACT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH BACON FARMER AND WORKMAN ENGINEERING & TESTING, INC., FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN, CONSTRUCTION DOCUMENTATION, LAND SURVEYING SERVICES AND PERMITTING ASSISTANCE FOR THE PECK MEMORIAL AND OUTDOOR LEARNING AREAS LOCATED WITHIN NOBLE PARK IN AN AMOUNT OF $36,320.00 AND AUTHORIZING THE WITHDRAWAL OF FUNDS UP TO $250,000 AS NEEDED FROM THE COMMUNITY FOUNDATION OF WEST KENTUCKY ACCOUNT ESTABLISHED BY LANE PECK FOR THE NOBLE PARK PECK ADDITION PROJECT." This Ordinance is summarized as follows: this Ordinance authorizes and approves an agreement between the City of Paducah and Bacon Farmer and Workman Engineering & Testing, Inc., for professional services relating to Peck Memorial and Outdoor Learning Areas located within Noble Park in an amount of $36,320.00. Further this ordinance authorizes the Finance Director to withdraw funds in an amount up to $250,000 as needed from the Community Foundation of West Kentucky account which was established by Mr. Lane Peck for the purpose of funding the Noble Park Peck Addition project. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-I1-8555; BK 35) November 13, 2018 ORDINANCE(S) — INTRODUCTION CLOSURE OF ALLEY BETWEEN BROWN STREET AND MURRAY AVENUE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF AN ALLEY RUNNING PARALLEL BETWEEN MURRAY AVENUE AND BROWN STREET, EAST OF D.A.V. DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closure of a 15 foot wide alley between Murray Avenue and Brown Street and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. COMMENTS CITY MANAGER COMMENTS City Manager Arndt asked Parks and Recreation Department Director Mark Thompson to come forward to present the award from the Kentucky Recreation & Park Society Outstanding Department Award to the Paducah Parks & Recreation Department. City Manager Arndt thanked the IT Department and the Engineering -Public Works Department for their help in installing six televisions in the Commission Chambers. The City Manager reported that the visit from delegates from Saint Joseph, Missouri, went well. They had the opportunity to visit several locations around Paducah. BOARD OF COMMISSIONERS COMMENTS Commissioner Abraham commented on the use of local school flags in the Veterans Day Parade. EXECUTIVE SESSION Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: • Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f) Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). RECONVENE IN OPEN SESSION Mayor Harless offered motion, seconded by Commissioner Holland, that the Board of Commissioners reconvene in open session. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ADJOURN Mayor Harless offered motion, seconded by Commissioner Holland, to adjourn the meeting. All in favor. Meeting ended at approximately 7:45 p.m. ADOPTED: November 27, 2018 Brandi Harless, May ATTEST: Lindsay Parish, Sty Clerk