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HomeMy WebLinkAboutAgenda Packet 9-25-18Amended 9­24­18 CITY COMMISSION MEETING AGENDA FOR SEPTEMBER 25, 2018  5:30 PM CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public  Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission  Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda. ROLL CALL  INVOCATION  PLEDGE OF ALLEGIANCE  ADDITIONS/DELETIONS  PUBLIC HEARING FOR PROPERTY TAX RATE (LEVY)  PRESENTATION Youth Chess Club PRESENTATION 2019 Health Insurance Update – Greg Carlton, Peel & Holland Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one  motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which  event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items  recommended for approval.   I.   CONSENT AGENDA              A.  Approve Minutes for September 10, 2018                B.  Receive & File Documents                C.  Personnel Actions               D.  Declaration and Sale of Surplus Property Located at 222 Ashbrook Avenue                E.  Declaration and Sale of Surplus Property located at 1131 Flournoy Street              F.  National Park Service African American Civil Rights Grant Application              G.  2018­2019 Highway Safety Grant Award  II.  ORDINANCE(S) ­ INTRODUCTION              A.  Setting Tax Levies: Ad Valorem Properties ­ FY2019               B.  Partial Street Closure: D.A.V. Drive (Green Street)  III.  COMMENTS              A.  Comments from the City Manager              B.  Comments from the Board of Commissioners              C.  Comments from the Audience  IV.  EXECUTIVE SESSION September 25, 2018 Minute File: 1.Notice of Cancellation for the Regular Meeting for the Board of Commissioners scheduled for 5:30 p.m. on Tuesday, September 11, 2018 2.Notice of Called Meeting for the Board of Commissioners-September 10, 2018 @ 6 p.m. 3.Certificate of Liability Insurance – Asphalt Paving, Inc., d/b/a Cornerstone Boring Deed File: 1.Commissioner’s Deed between COP and Theresa Sloan a/k/a Teresa Woods, et al – 1142 North 14th Street Contract File: 1.Contract For Services – Paxton Park Golf Board (MO # 2152) 2.Contract For Professional Services between COP Parks Department and Steve Doolittle (CM signed Contract) 3.Termination of Lease Agreement between COP and Oscar Cross Boys & Girls Club (MO#2150) 4.Concession Agreement between COP and Oscar Cross Boys & Girls Club (MO #2150) 5.Interlocal Agreement between COP and McCracken County Fiscal Court – Kentucky Division of Waste Management HHW grant award (MO #2112) 6.Interlocal Agreement between COP and McCracken County Fiscal Court – Edward Byrne Justice Assistance Grant (JAG) (MO#2008) 7.Kemper CPA Terms of Engagement Letter for Comprehensive Annual Financial Reports (ORD # 2017-2-8476) 8.Agreement to Purchase three (3) XTR Mowers from Heartland Outdoor (MO # 2147) Financials File: 1.Transcript of Proceedings – Dinsmore & Shohl, $2.7 million General Obligations Bonds Series 2018A and $2.67 million General Obligation Refunding Bonds, Series 2018B Bids 1.222 Ashbrook - Bid from James Bradley III and Sandra Kristen Faulkner* Bid from Markus Henry Samuel Ellegood 2.1131 Flournoy Street - Bid from Cameron Brewer STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-082 SEPT. 25, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information Comprehensive Land Use Plan Zoning Map ADDRESS 222 Ashbrook Avenue General Vicinity Map CASE NO. SOA 2018-082 SIZE OF PROPERTY 40’ X 150” IMPROVEMENTS Single Family Residence ZONING R-3 COMPREHENSIVE PLAN Neighborhood Conservation FLOODPLAIN No Neighborhood Conservation R-3 M-2 Acquisition of the Property The city has been abating the property prior to acquisition since June 2010 consequently the City had several code enforcement liens against the property. The property went through foreclosure in 2017 and the city acquired the home by commissioners deed dated Aug 15, 2017 and recorded in Deed Book 1352 Page 322 recorded on Sept. 28, 2017. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. The Comprehensive Plan’s Future Land Use map recommendations Neighborhood Conservation. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on August 26, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on September 10, 2018. Notice was also posted on the property requesting sealed bids. Two bids were received before the deadline. Aerial – 603 South 8th Street is outlined BID #1 Marcus Henry Samuel Ellegood Bid Amount: $325.00 Bring up to code to be used for personal residence BID #2 James Bradley III and Sandra Kristen Faulkner Bid Amount: $2500 Renovation to be used as personal residence on a part-time basis while in Paducah. Bidder #2 is from Paducah and plans to return to Paducah upon retirement. The bidder owns other property in the City of Paducah. Staff Recommendation The Fire Prevention Department currently has a Demolition order on the property, however it is agreed that the home can be saved and have discussed remediation procedures with the bidders. The bidder has been advised that they must follow timeline in the demolition order requires remediation to begin within 60 days of the deed being recorded and be completed within 120 days. In addition, a restriction would be placed in the deed stating the property would revert back to the City if the requirements set forth in the demolition order are not met within 120 days of the recording of the deed. Staff evaluated the bids based upon the standard criteria for disposal of surplus property. Criteria published in the request for proposal is as follows. Evaluation of Bids Bid #1 Bid #2 Notes Best evaluated future use-25% 25% 12.5% Bid # 2 lower score based on part-time residency until retirement Highest bid-25% 0% 25% Proposed reinvestment-25% 10% 25% Ellegood: $ 5,000-$10,000 Faulkner: $30,000-$40,000 Compliance with codes-25% 25% 25% Building and Zoning code compliance requires; comprehensive plan recommends residential Score 60% 87.5% Therefore, based on the scoring criteria of two similar bids, it is recommended to accept Bid #2 of $2500 and transfer the property to James Bradley III and Sandra Kristen Faulkner, subject strict compliance with the Fire Prevention Departments Demolition Order , dated Nov. 16, 2016. STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-075 SEPT. 25, 2018 R:\Planning\20 Community Development\Surplus Properties\Properties submitted for transfer\Flournoy St 1131 SOA 2018-075\Transfer Report 1131 Flournoy.docx General Information The disposition of surplus or excess property is governed by City Code Section 2 -668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information ADDRESS 1131 Flournoy Street General Vicinity Map CASE NO. SOA 2018-075 SIZE OF PROPERTY 30’ X 70’ (approx.) IMPROVEMENTS None ZONING R-3 COMPREHENSIVE PLAN Neighborhood Conservation FLOODPLAIN No Comprehensive Land Use Plan Zoning Map Industrial Neighborhood Conservation STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 2/3 Acquisition of the Property The City of Paducah acquired the property and demolished the house in 2013 and has been abating this property since. The property was transferred to the City by deed dated September 23, 2013 and recorded in Deed Book 1263 Page 358. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on August 12, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on August 27, 2018. Aerial – 1131 Flournoy Street is outlined STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 3/3 Notice was also posted on the property requesting sealed bids. Only one bid was received before the deadline. The bidder currently lives in the county however, he currently owns property abutting to this lot. Staff Recommendation The small size of this lot prohibits development as a stand-alone lot. Upon approval of the transfer of the property staff will encourage and work with the new owner to combine the lots. Therefore, it is recommended to accept the bid of $450 and transfer the property to Cameron D. Brewer. BID #1 Cameron D. Brewer Bid Amount: $450 The bidder has no plans for development of the property at this time. MUNICIPAL ORDER NO. _______ A MUNICIPAL ORDER RATIFYING THE MAYOR’S EXECUTION OF 2018-2019 KENTUCKY HIGHWAY SAFETY PROGRAM REIMBURSEMENT GRANT WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR FUNDING TO BE USED FOR REIMBURSEMENT OF OVERTIME HOURS ASSOCIATED WITH SPECIFIC TRAFFIC ENFORCEMENT ACTIVITIES FOR THE PADUCAH POLICE DEPARTMENT WHEREAS, the City of Paducah applied for a 2018-2019 Highway Safety Grant through the Kentucky Office of Highway Safety, adopted by Municipal Order No. 2068 on February 13, 2018, to be used for overtime hours associated with specific traffic enforcement activities for the Paducah Police Department; and WHEREAS, the Kentucky Office of Highway Safety, has approved the application and is now ready to award this grant. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby approves an agreement with the Kentucky Office of Highway Safety for a 2018-2019 Highway Safety Grant and accepts reimbursement grant funds in the amount of $25,050 to fund overtime hours associated with specific traffic enforcement activities for the Paducah Police Department. This program does not require any local cash or in-kind match. SECTION 2.That the City hereby ratifies the Mayor’s execution of the Grant Agreement with the Kentucky Office of Highway Safety and all documents related to same. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. __________________________________ Brandi Harless, Mayor ATTEST: ____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, September 25, 2018 Recorded by Tammara Sanderson, City Clerk, September 25, 2018 MO\grants\award-police-2018-2019 highway safety 9-2018