HomeMy WebLinkAbout08-28-2018August 28, 2018
At a Regular Meeting of the Board of Commissioners, held on Tuesday, August 28, 2018, at 5:30 p.m.,
in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided,
and upon call of the roll by the City Clerk, the following answered to their names: Commissioners
Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).
INVOCATION
Commissioner Holland gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
PROCLAMATION
Mayor Harless presented a proclamation for Attendance Awareness Month to Director of Pupil
Personnel Troy Brock with Paducah Independent Schools.
PRESENTATION
INNOVATIONS BRANDING HOUSE
Brand Strategist Ashley Stark with Innovations Branding House presented a research initiative to the
City Commission which they are conducting on behalf of the City. Innovations Branding House will
obtain feedback from the community and from City of Paducah employees by conducting a survey.
The survey will take place in the next few weeks to determine what projects and activities citizens are
currently engaged in and to determine how best to engage citizens in the Strategic Plan.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for
any items to be removed. The Mayor asked the City Clerk to read the items on the Consent Agenda.
I(A)
Minutes for the August 21, 2018 City Commission Meeting
I(B)
Reappointment of Paul Bradford and Cathy Crecelius to the Paducah Planning
Commission. These terms shall expire August 31, 2022.
I(C)
Appointment of Kenneth B. Hurt, Sr. to the Paducah Human Rights Commission to
replace Rafiel Banks whose term has expired. This term shall expire July 24, 2021.
I(D)
Reappointment of Heather Coltharp and Christopher B. Jones and appointment of
Regan Wainscott to replace Rodney Worak whose term has expired to the Historical &
architectural Review Commission (HARC). These terms shall expire June 4, 2021.
I(E)
Receive & File Documents
Minute File:
1. Notice of Called Meeting of Board of Commissioners —August 21, 2018
2. Certificate of Liability Insurance— 3C's Concrete Work, LLC
Deed File:
1. Deed of Conveyance — City of Paducah to Paducah -McCracken County
Industrial Development Authority (Ord. 42018-8-8543)
Contract File:
1. Contract with Peel & Holland - Strategic Health Risk Advisor & Strategic
Benefit Placement Services (MO #2133)
2. Contract For Services — Barkley Regional Airport Authority (MO#2140)
3. Updated Exhibit to Assistance Agreement between COP and the Kentucky
Infrastructure Authority (MO#1929)
Bids File
1. Bid Documents for Three (3) ZTR mowers:
(a) Tapps Outdoor Equipment
(b) ERB Equipment Company
(c) Treads & Auto Service, Inc.
(d) Hutson, Inc.
(e) Heartland Outdoor Equipment* (Recommended bid for acceptance)
2. Surplus Property Sealed Bid Form — 603 South 80' Street
August 28, 2018
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCE(S) — EMERGENCY
APPROVE CHANGE ORDER NO.3 FOR CITY HALL RENOVATION PROJECT PHASE I
(a) Shenon Minter
(b) Macedonia Missionary Baptist Church*
3. Surplus Property Sealed Bid Form —605 South 8t' Street
(a) Shenon Minter
(b) Macedonia Missionary Baptist Church*
4. Surplus Property Sealed Bid Form — 1216 Park Avenue
(a) Darrell Matheny*
5. Surplus Property Sealed Bid Form — 517 North 7`h Street
(b) Kathleen Kelly*
I(F)
Personnel Actions
I(G)
A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1816 RELATED
TO THE PURCHASE OF REAL PROPERTY LOCATED AT 605 SOUTH 8'
STREET BY 1 ARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO
BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA
MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS
RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY
LOCATED AT 605 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO
EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME (M.O. #
2143; BK 10)
I(H)
A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1815 RELATED
TO THE PURCHASE OF REAL PROPERTY LOCATED AT 603 SOUTH 8Tx
STREET BY HARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO
BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA
MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS
RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY
LOCATED AT 603 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO
EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME (M.O. #
2144; BK 10)
I(I)
A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 517
NORTH 77H STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF
KATHLEEN KELLY IN THE AMOUNT OF $1.00 PLUS RECORDING AND DEED
PREPARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND
AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL
DOCUMENTS RELATED TO SAME (M.O. # 2145; BK 10)
I(J)
A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1216
PARK AVENUE TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF
DARRELL MATHENY IN THE AMOUNT OF $1.00 PLUS RECORDING AND
DEED PREPARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND
AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL
DOCUMENTS RELATED TO SAME (M.O. # 2146; BK 10)
I(K)
A MUNICIPAL ORDER ACCEPTING THE BID OF HEARTLAND OUTDOOR
EQUIPMENT, INC., FOR SALE TO THE CITY OF THREE (3) ZTR MOWERS IN A
TOTAL AMOUNT OF $26,331.10 FOR USE BY THE PADUCAH PARKS
DEPARTMENT GROUNDS MAINTENANCE DIVISION AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O. # 2147; BK 10)
I(L)
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, DIRECTING
THE CITY MANAGER AND HIS STAFF TO PROMPTLY NOTIFY
NEIGHBORHOOD RESIDENTS AFTER AN ESCAPE OCCURS AT THE KEETON
CORRECTIONAL FACILITY (M.O. # 2148; BK 10)
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCE(S) — EMERGENCY
APPROVE CHANGE ORDER NO.3 FOR CITY HALL RENOVATION PROJECT PHASE I
August 28, 2018
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce and adopt an Ordinance entitled, "AN ORDINANCE APPROVING
CHANGE ORDER NO. 3 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE
AMOUNT OF $63,854.00 FOR THE CITY HALL PHASE I PROJECT AND DECLARING AN
EMERGENCY TO EXIST." This Ordinance is summarized as follows: In this Emergency Ordinance
the City of Paducah approves Change Order No. 3 with A & K Construction for scaffolding, curtain
barrier and IMAC Emergency Clean Up Services for asbestos abatement for the interior lantern/atrium
of City Hall, henceforth, increasing the total contract price to $4,168,090.00 and authorizes the Mayor
to execute the change order.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-8-8545; BK 35)
APPROVE CHANGE ORDER NO.4 FOR CITY HALL RENOVATION PROJECT PHASE I
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce and adopt an Ordinance entitled, "AN ORDINANCE APPROVING
CHANGE ORDER NO. 4 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE
AMOUNT OF $154,193.00 FOR THE CITY HALL PHASE 1 PROJECT AND DECLARING AN
EMERGENCY TO EXIST." This Ordinance is summarized as follows: In this Emergency Ordinance
the City of Paducah approves Change Order No. 4 with A & K Construction for removal of intact
lantern ceiling materials, repair of lantern ceiling using EIFS overlay and painting of soffit in the
interior lantern of City Hall, henceforth, increasing the total contract price to $4,322,283.00 and
authorizes the Mayor to execute the change order.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-8-8546; BK 35)
NOTICE REQUIREMENT FOR ALL PRIVATE CORRECTIONAL FACILITIES
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce and adopt an Ordinance entitled, "AN ORDINANCE REQUIRING
PRIVATE CORRECTIONAL FACILITIES TO EXERCISE STRICT CONTROL OF INMATES AND
GIVE IMMEDIATE NOTICE TO LAW ENFORCEMENT AGENCIES." This Ordinance is
summarized as follows: In this Emergency Ordinance the City of Paducah requires all private
correctional facilities in the City of Paducah to adhere to all laws and best practices related to
surveillance to prevent the escape or unaccounted for absences of inmates, probationers or parolees.
Further, said facilities are required to immediately inform the Paducah Police Department, McCracken
County Sheriff's Department, Kentucky State Police Department and all correctional facility
employees of an escape or unaccounted for absence of a probationer, inmate or parolee from the
facility's custody. This ordinance requires all private correctional facilities to develop written policies
and procedures within 30 days of the passage of this ordinance to ensure that the notice is provided.
Further, this ordinance provides the penalty for failure to comply with the notice and policy and
procedure requirements. Pursuant to KRS 83A.060(9), the following Section 4 of the Ordinance is set
forth in its entirety: Section 4. Penalty. The failure of Facilities to strictly comply with the
requirements of this ordinance is hereby deemed to be sufficient legal grounds to revoke the Facilities
business license pursuant to Chapter 106 of the Code of Ordinances of the City of Paducah.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-8-8547; BK 35)
ORDINANCE(S) — INTRODUCTION
APPROVE FINAL SUBDIVISION FOR THE COLGAN PROPERTIES, LLC, COMMERCIAL
SUBDIVISION
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL
REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL
SUBDIVISION FOR PROPERTY LOCATED AT 3501 PECAN DRIVE; ACCEPTING THE
DEDICATION OF RIGHT OF WAY; ACCEPTING PUBLIC UTILITY EASEMENTS; AND
AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE
PLAT." This ordinance is summarized as follows: An Ordinance approving the final report of the
Paducah Planning Commission on the proposed final subdivision for the property known as Colgan
Properties, LLC, U.S. Highway 62 & Pecan Drive, accepting dedication of right of way and public
utility easements and accepting irrevocable Letter of Credit No. 8033 in the amount of $150,000. In
addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on the
plat.
REPEAL TRAFFIC COMMISSION ORDINANCE
August 28, 2018
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE REPEALING CHAPTER 110,
SECTION 110-5 TRAFFIC COMMISSION, OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City of Paducah hereby
repeals in its entirety Section 110-5, Traffic Commission, of the Paducah Code of Ordinances.
DISCUSSION
TRAFFIC STUDY FOR BUCKNER LANE, PINES ROAD & PECAN DRIVE
The Commission discussed the traffic congestion at the intersections of Pecan Drive & Buckner Lane
as well as at the intersection of Buckner Lane and Pines Road. HDR Engineering performed a traffic
study and presented four alternatives to the Board of Commissioners at the July 24, 2018, City
Commission Meeting.
The Paducah Traffic Commission met on August 17, 2018, to discuss the HDR traffic study in order to
make a recommendation to the City Commission. The Traffic Commission unanimously voted to
recommend to the Board of Commissioners the installation of an all -way stop at the intersection of
Buckner Lane and Pecan Drive for immediate relief and then budget in FY 2020 a signal device and
turn lane at that intersection. Further, the Traffic Commission unanimously voted to recommend to the
Board of Commissioners that no action be taken at the Buckner Lane & Pines Road intersection.
After discussion, Commissioner Abraham offered motion, seconded by Mayor Harless, that the Board
of Commissioners accept the recommendation of the Paducah Traffic Commission regarding the
intersection at Pecan Drive & Buckner Lane and the intersection at Buckner Lane & Pines Road.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
COMMENTS
CITY MANAGER COMMENTS
City Manager Arndt reported that work is underway for the action steps of the Strategic Plan. The plan
is to have a formal document in place by this Thursday, August 30`h.
Budget Committees are underway with a couple of committees having already met and the others
planning to meet soon.
BOARD OF COMMISSIONERS COMMENTS
Commissioner Holland congratulated Mayor Harless on being named Healthy Kentucky Policy
Champion by the Foundation for a Healthy Kentucky due to her leadership with the Paducah Board of
Commissioners in implementing a comprehensive smoke-free policy for the City of Paducah.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Abraham, to adjourn the meeting. All in
favor.
Meeting ended at approximately 6:26 p.m.
ADOPTED: September 10, 2018
Brandi Harless, a r
ATTEST:
Lindsay Parish, �ity Clerk