The URL can be used to link to this page

Home My WebLink About07-24-2018July 24, 2018 At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 24, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. TRAFFIC STUDY REPORT FOR BUCKNER LANE, PECAN DRIVE AND PINES ROAD City Engineer and Public Works Director Rick Murphy along with HDR, hic., Highway Section Manager Chad Stoerger updated the Commission on the traffic study prepared by HDR Engineering for Buckner Lane including the intersections at Pecan Drive and Pines Road. Congestion and back-up in the area is causing a failing level of service during certain portions of the day. HDR presented four alternatives to improve traffic flow including a dedicated right -turn lane, all -way -stop -controlled intersection, signalized intersection and a combination of a signalized intersection and a dedicated right -turn lane. The Commission plans to have additional discussion of the traffic study at the August 28, 2018, City Commission Meeting. WELCOME The Commission welcomed Katie Axt to the City Hall team as the new Main Street Director. Ms. Axt shared about her past experience and the qualities that drew her to Paducah. CONSENTAGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for any items to be removed. The Mayor asked the City Clerk to read the remaining items on the Consent Agenda. I(A) Minutes for the July 10, 2018 City Commission Meeting I(B) l Reappointment of Melanie Nunn to the Municipal Housing Authority. This term shall expire July 22, 2022. I(C)l Receive & File Documents Minute File: 1. Certificate of Liability Insurance - Metzger Construction 2. Oath of Office — Lindsay Parish — Deputy Alcoholic Beverage Administrator 3. Paducah Code of Ordinance Recodification — adopted July 10, 2018 (ORD 2018- 7-8539) 4. Certified list of property owners notified of the intent to annex certain property lying adjacent to the corporate limits of the City of Paducah located between Harris Road and KY Highway 998 (Olivet Church Road) a. Menards, Inc. b. Walter R. Reed and Harriett S. Reed Deed File: 5. Quitclaim Deeds Alley Closure between S. 31" Street and Maple Avenue — parallel to Lone Oak Road and Kentucky Avenue (ORD 2018-4-8522) (a) Burbanks Investment, LLC (Tract A) (b) Marshall Davis and his wife, Alberta Davis (Tract B) (c) CC Crossroads, LLC (Tracts C, D and E) (d) AMFM, LLC (Tract F) (e) Joseph Wayne Gorline (Tract G) Contract File: 6. Contract For Services — Yeiser Art Center (Executed by CM) 7. Contract For Services — Market House Theatre (Executed by CM) 8. Contract For Services — Paducah Symphony Orchestra (Executed by CM) 9. Contract For Services — River Heritage Museum (Executed by CM) 10. Contract For Services — Uppertown Heritage Foundation (Executed by CM) 11. Contract For Services — Paducah Film Society (Maiden Alley) — operating expenses (Executed by CM) 12. Change Order 41 — Paducah City Hall Restoration (ORD 2018-7-8538) July 24, 2018 Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCES) —ADOPTION 13. Agreement between City of Paducah and HDR Engineering — Paducah Levee Reconstruction Project — Phase 2 (Executed by CM) Financials File: 14. City of Paducah, Kentucky Annual Budget FY 2019 Proposals 15. Summit Environmental Services, Inc. — Air Monitoring for asbestos abatement project for Paducah City Hall I(D)1 Personnel Actions I(D)2 A MUNICIPAL ORDER AMENDING THE FY2018-2019 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY, TO CREATE THE POSITION OF BUSINESS SYSTEMS ANALYST, INCREASE BY ONE THE BUDGETED TOTAL IN GENERAL GOVERNMENT AND DECREASE BY ONE THE BUDGETED TOTAL IN THE INFORMATION TECHNOLOGY DEPARTMENT (M.O. # 2125; BK 10) I(D)3 A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2018-2019 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY (M.O. # 2126; BK 10) 1(D)4 A MUNICIPAL ORDER APPROVING AND AUTHORIZING AN ASSISTANCE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE KENTUCKY INFRASTRUCTURE AUTHORITY TO PROVIDE $4,610,667 OF LOAN FUNDS FOR WASTEWATER SYSTEM IMPROVEMENTS (M.O. # 2127; BK 10) I(D)5 A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF PRIMARY AND BACKUP HOST SERVERS, PRIMARY AND BACKUP STORAGE ARRAYS, VIRTUALIZATION SERVER SOFTWARE AND SOFTWARE LICENSES FROM DELL MARKETING L.P. IN THE AMOUNT OF $131,216.42 FOR THE 911 PHASE I CAD UPGRADE (M.O. # 2128; BK 10) I(D)6 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE LUTHER F. CARSON FOUR RIVERS CENTER, INC. IN THE AMOUNT OF $59,425 FOR SPECIFIC SERVICES (M.O. # 2129; BK 10) I(D)7 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH AREA TRANSIT SYSTEM IN THE AMOUNT OF $215,000 FOR PUBLIC TRANSPORTATION SERVICES (M.O. # 2130; BK 10) I(D)8 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH JUNIOR COLLEGE, INC. IN THE AMOUNT OF $75,000 FOR THE TWO LOCATIONS OF THE PADUCAH SCHOOL OF ART (M.O. # 2131; BK 10) I(D)9 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH JUNIOR COLLEGE, INC. IN THE AMOUNT OF $125,000 FOR THE COMMUNITY SCHOLARSHIP PROGRAM (M.O. # 2132; BK 10) Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCES) —ADOPTION July 24, 2018 Mayor Harless permitted Tom O'Neil to speak on behalf of Menard, Inc., regarding the Intent to Annex properties on Hinkleville Road, Harris Road and Olivet Church Road. Menard, Inc. is a home improvement company based in Eau Claire, Wisconsin. Mr. O'Neil thanked City staff for helping to walk Menard, Inc. through the process of being annexed into the City. APPROVE INTENT TO ANNEX PROPERTIES ON HINKLEVILLE ROAD, HARRIS ROAD AND OLIVET CHURCH ROAD Commissioner Wilson offered motion, seconded by Commissioner Rhodes that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING THE CITY OF PADUCAH'S INTENT TO ANNEX CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving intent to annex and declaring it desirable to annex certain tracts of property contiguous to the present city limits, located between Harris Road and KY Highway 998 (Olivet Church Road), containing 69.83 acres, more or less. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-7-8540; BK 35) CHANGE ORDER NO. 2 FOR CITY HALL PHASE I PROJECT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 2 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE AMOUNT OF $16,836.00 FOR THE CITY HALL PHASE I PROJECT." This Ordinance is summarized as follows: the City of Paducah approves Change Order No. 2 with A & K Construction for an overall price increase in the amount of $16,836.00 for sidewalk replacement credit, lightweight concrete credit, storm water drainage credit, roof hatch access addition, canopy sonotube repair, canopy column repair, canopy underdeck and beam edge repair and canopy roof insulation addition for the City of Paducah's City Hall Phase I Project, henceforth, increasing the total contract price to $4,104,236.00 and authorizes the Mayor to execute the change order. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-7-8541; BK 35) APPROVE HDR SERVICES FOR PAVEMENT MANAGEMENT PROGRAM Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR ENGINEERING, INC., FOR PRE -SURVEY DATA COLLECTION AND PAVEMENT INSPECTIONS FOR THE PAVEMENT MANAGEMENT PROGRAM IN AN AMOUNT OF $166,500.00; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This Ordinance is summarized as follows: this Ordinance authorizes and approves an Agreement between the City of Paducah and HDR Engineering, Inc., relating to pre -survey data collections and pavement inspections for the pavement management program in an amount of $166,500.00 and authorizes the Mayor to execute said Agreement. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-7-8542; BK 35) ORDINANCES) — INTRODUCTION Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF ADAMS STREET, A PORTION OF SOUTH 24TH STREET AND AN ALLEY PARALLEL TO SOUTH 24TH AND 25TH STREETS, BETWEEN ADAMS STREET AND JACKSON STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion of Adams Street, a portion of South 24th Street and an alley parallel to South 24th and 25th Streets, between Adams Street and Jackson Street, and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. COMMENTS FROM THE CITY MANAGER City Manager Arndt reported that Movies in the Park is scheduled for Thursday, July 26th. He reported that Tyler Technologies representatives are on site at City Hall for the next 6 weeks. A special called meeting of the Board of Commissioners is scheduled for August 7th at 4:30 PM at the Robert Cherry July 24, 2018 Civic Center to discuss the Strategic Plan. A Stormwater Master Plan meeting is scheduled for Monday, July 30"' from 5-7 p.m. Work is underway to form a Middle Management Team. PUBLIC COMMENTS Gayle Neal spoke to the Commission about the City's Strategic Plan, specifically walkability in Paducah and responsible waste management. Danny Kohm spoke to the Commission about alley maintenance and neighborhoods. ADJOURN Mayor Harless offered motion, seconded by Commissioner Holland, to adjourn the meeting. All in favor. Meeting ended at approximately 7:20 p.m. ADOPTED: August 21, 2018 Brandi Harless, Ntayor ATTEST: Lindsay Parish, CityT-lerk